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HomeMy WebLinkAbout12/19/2012 5H AGENDA BILL 6k CITY OF BREMERTON CITY COUNCIL SUBJECT: Agreement with Harris Study Session Date 12/12/12 Computer Systems for Software Upgrade for COUNCIL MEETING Date 12/19/12 Utility Billing and Customer Service Function Department Public Works Presenter Chal Martin Phone 473 -5315 SUMMARY - In 2006, the City upgraded the utility billing software to a Harris product called InHance In 2009 a Federal Regulation (Red Flag Identity Theft) went into effect which required Harris to upgrade their software to incorporate better identity security and encryption The requested council action is upgrade /replacement of the InHance software to a new format called ICIS The ICIS software uses a different technology ( NET, a windows environment) that includes faster processing, faster debugging mechanisms, enhanced reporting and a better internal security structure It is important that we do this upgrade since Harris has indicated they will no longer support the older InHance software in the future Our original purchase of the InHance software allowed for upgrades at no cost, however, change to the new NET technology will require in -house training and programming of our custom forms The cost of this Agenda Item is limited to training, programming and installation ATTACHMENTS - 1 Proposal FISCAL IMPACTS (Include Budgeted Amount) The cost of the software upgrade, training, and programming is $22,950 Additional costs may accrue during software installation, however, these costs are expected to be minimal The 2012 budgeted amount for this software upgrade was $20,000 -- $10,000 from the Water Utility and $10,000 from the Sewer Utility This request exceeds the 2012 budgeted amount but will not cause either fund to exceed our previously - projected year -end balances, therefore, no budget amendment is needed STUDY SESSION AGENDA ® No Discussion ❑ Full Presentation STUDY SESSION ACTION: © Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve an agreement with Harris Computer Systems for upgrade of the City's utility billing software, and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented COUNCIL ACTION: [Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Forth Updated 11/02/12