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HomeMy WebLinkAbout11/07/2012 AGENDA CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 ❑ Phone (360) 473 -5280 NOVEMBER 7, 2012 CITY COUNCIL MEETING AGENDA 1 BRIEFING 5 00 — 5 30 P M in COUNCIL CONFERENCE ROOM 603 A General Council Business 2 CALL TO ORDER 5 30 P M in FIRST FLOOR CHAMBERS A Pledge of Allegiance B Invocation 3 PUBLIC RECOGNITION 4 MAYOR'S REPORT 5 CONSENT AGENDA A Claims & Check Register B Minutes of Meeting — October 17, 2012 C Minutes of Budget Workshop — October 22, 2012 D Minutes of Study Session — October 24, 2012 E Minutes of Budget Workshop — October 29, 2012 F Re- appointment of Greg Jose to the Bremerton Planning Commission G Re- appointment of Rick Tift to the Bremerton Planning Commission H Appointment of Sawntel (Shawn) Dinkuhn to the Bremerton Planning Commission I Appointment of David Farr to the Bremerton Design Review Board 6 PUBLIC HEARING A Public Hearing and Release of Ingress and Egress Access Easement for Bay Vista Plat B Public Hearing and Resolution No 3183 approving the 2013 Community Development Block Grant (CDBG) and HOME funding recommendations for inclusion in the 2013 CDBG /HOME Action Plan C Public Hearing on Revenue Sources for the Proposed 2013 Bremerton Budget (for comment only - no action to be taken), and Public Hearing on Ordinance No 5197 levying Property Taxes for collection in 2013 (with action anticipated) D Public Hearing on Resolution No 3184 to recover Abatement costs for the property located at 2116 5 Street 7 GENERAL BUSINESS A Ordinance No 5198 amending Section 2 03 10 of the Bremerton Municipal Code (BMC) relating to the Mayor's compensation 8 COUNCIL MEMBER REPORTS 9 ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING ® Americans with Disabilities Act (ADA) accommodations provided upon request Those requinng special accommodations please contact the City Clerk at (360) 473 -5323 by noon on the day preceding the Meeting BREMERTON CITY COUNCIL MEETING SPEAKERS LIST "Now that the Election Season is here, please be aware that per the Bremerton City Council Rules & Procedures, discussion of ballot issues is prohibited after the issue has qualified for the ballot; and all announcements or advertising concerning candidates is also prohibited... " PLEASE PRINT YOUR NAME BELOW IF YOU WISH YOUR COMMENTS TO BE INCLUDED IN THE RECORD - SE 0 M ty r Bri"r+13 �f> J> VC /3 /�Ct - CR 1A C/AMPA 16 REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING TO THE CLERK THANK YOU AGENDA BILL 5A CITY OF BREMERTON CITY COUNCIL ■■ rrrrrrrrrrrrrrrrrrrrrrr rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrsrrrrrrrrrrrrrrrrrrrrrrr� SUBJECT: Claims & Check Register Study Session Date COUNCIL MEETING Date November 7, 2012 Department Financial Services Presenter Cathy Johnson Phone 473 -5296 SUMMARY: Consent Agenda item Approval of checks and electronic fund transfers ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount) APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR MAYOR RECOMMENDED MOTION - 1) Check #'s 350655 through 350959 and EFT's 12272 through 12335 in the amount of $2,703,906 40 2) Regular Payroll for the pay period ending October 15, 2012 in the amount of $707,843 69 3) Regular Payroll for the pay period ending October 31, 2012 in the amount of $764,720 45 4) Retiree Payroll for the pay period ending October 31, 2012 in the amount of $63,042 34 STUDY SESSION ACTION: ® Consent Agenda ❑ Genera usiness ❑ Public Hearing COUNCIL PRESIDENT Q, ;, Q'� COUNCIL ACTION- ZApprove ❑ Deny ❑ Table ❑ Continue El No Action Form Updated 1/4/12 AGENDA BILL CITY OF BREMERTON CITY COUNCIL ......................................................... ............................... SUBJECT: City Council Minutes for COUNCIL MEETING Date. No vein 7 - - Lo ( - X- Department: City Council oc+o 6eir ( 7, DLO I.D- Presenter Jim McDonald Council President Phone: (360) 473 -5280 SUMMARY: Attached is a summary of the City Council Meeting ATTACHMENTS: Meeting Minutes 0 FISCAL IMPACTS (Include Budgeted Amount). N/A APPROVALS: N/A RECOMMENDED MOTION: Move to approve the Consent Agenda as presented STUDY SESSION ACTION: NConsent Agenda ❑ General Business ❑ Public Hearing COUNCIL PRESIDENT: 6 7 ? COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 4/18/2011 DIGITAL RECORDING CITY COUNCIL MEETING MINUTES Wednesday, October 17, 2012 The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday, October 17, 2012, at 5 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT CENTER, 345 6 th Street, Bremerton, Washington, with Council Vice - President Greg Wheeler presiding Council Members present were Nick Wofford, Eric Younger, Carol Arends, Faye Flemister, Roy Runyon, Adam Brockus, and Leslie Daugs Council President Jim McDonald was absent Also present were City Attorney Roger Lubovich, City Clerk Shannon Conn, and Council Assistant Christine Greaser A COUNCIL BRIEFING was held to discuss General Council Business at 5 00 PM in the Council Conference Room At 5 30 PM the meeting moved to the Meeting Chambers The Pledge of Allegiance was led by Council Member Leslie Daugs followed by the invocation provided by Pastor Jerry Michaels of Voyage Community Church. PUBLIC RECOGNITION Robert Parker commented that until flags are properly cared for and have adequate lighting, the flags should be taken down out of respect to the military and to the community, and expressed concerns about the need for a needle exchange program Todd Best reiterated comments made by Mr Parker, and offered to help in any way H. Emily Moshay emphasized that shredded flags need to brought down for disposal next to vacant closed businesses Tina Boewe discussed various services that the Salvation Army provides to Bremerton; and anyone interested in supporting the kettle corn fundraiser may call (360) 373 -5550 Larry Hilo continued that the Salvation Army kettle corn will also be available on Thursdays at both Wal -Marts in Bremerton and Poulsbo, the USS Turner Joy "Haunted Ship ", and at the Ghost Train event in Port Orchard, and any support from the community was appreciated. Stuart Walton Asset Budding Coalition, announced a "Survive & Thnve Financial Fair' would be held on Saturday, October 20 from 10 00 AM to 2.00 PM at 845 8 th Street. Please contact (360) 478 -2301 for more information Ken & Pat Ward encouraged the community to attend the annual "$UM$ Senor Craft Fair & Fundraiser" this weekend Friday, October 19 from 11 00 AM to 6.00 PM and Saturday, October 20 from 9 00 AM to 4 00 PM at Sheridan Community Center, and thanked Council for their support. Laurie Olson encouraged the public to research Genetically Modified Organisms (GMO's) because so much of our food supply falls under this category and there are no labeling laws to protect consumers For more information, please visit "You Tube" for a video "GMO Global Alert" or www.lustlabelit org Cheryl Stauff owner (along with husband Don) of Boston's Deli & Pizza, thanked everyone who attended a recent fundraising event to raise funds that will be used toward a project to carve a statue out of California cedar in honor of slain Washington State Trooper Tony Radulescu that will then be placed at the District 8 Washington State Patrol Feld Office located on Auto Center Way Anyone else interested in making a contribution, may please come visit or call (360) 377 -3595 Tom Bailey agreed with prior comments regarding the flag City Council Reg Mtg. Minutes Wednesday, October 17, 2012 Page 2 of 6 Mary Jane Maanenat invited the community as well as former students and staff of Naval Avenue Elementary School to their 100th Anniversary Celebration on January 25 from 5:30 to 8:30 PM. Taylor Niemv offered support for the "Cut the Faf Campaign, announced that a bike ride is being organized for Friday, October 26 beginning at 6 00 PM at Bicycle Works Shop in Manette, and hoped that the Council would reconsider labeling chalk art as graffiti and wondered if the City did not change its opinion, what would be next Vern LaPrath was concerned about not only empty buildings, but businesses that are moving out of Bremerton, and asked what the City could do to be `business friendly' He also was concerned that former Mayor Cary Bozeman was being proposed to lead a citizen task force because he believes he was not good for Bremerton Jodette Parker agreed with former comments about respecting the flag. MAYOR'S REPORT Mayor Patty Lent . • Responded that she was contacted last week about the flag situation and that those concerns were referred to the building manager, and that the flags will be retired at dusk until the lights are finally repaired, • Proclaimed October 17, 2012 as "Dr. James Levey Engineer's Day', Adam Brockus then presented a celebratory award for his work of engineering projects for the past few decades (former Permit Center, former City Hall, Boardwalk, Smith and Bachman Parks) throughout the City; and invited Mr. Levey of Art Anderson & Associates to accept the proclamation, • Proclaimed October 15 through 21, 2012 as "Adult Literacy Week' and invited Ann Rudnikl Kitsap Adult Center and Elaine Bryant Olympic College to accept the proclamation, • Proclaimed October 26, 2012 as "ARC of Kitsap and Jefferson Counties Awareness Day'; and invited Dave Rasmussen President for ARC of Kitsap and Jefferson Counties, to accept the proclamation, who then announced that the "ARC Live & Silent Auction" event would be held on October 26 at the Silverdale Beach Hotel to raise funds for 1,500 clients, and that he appreciates the support from community leaders that have helped keep ARC open, • Announced that the City of Bremerton will be participating in a Region -wide Earthquake Drill at 1018 AM tomorrow, and encouraged other businesses to participate as well, • Invited Michael Kroston Re -Power Bremerton, who provided an update on the project, and directed interested homeowners and landlords to the website at www RePowerBremerton org • Announced that the City of Bremerton Fire Department will be hosting a "Fire Prevention Day' event on October 20 from 10 00 AM to 4 00 PM at Fire Station No 1 located on Park Avenue; • Looked forward to the Ground - breaking Ceremony for the Youth Wellness Center on October 22 from 3 to 5.00 PM with a prospective opening date in June 2013, • Invited Council and the public to the Gorst Creek Watershed and Environmental Impact Statement (EIS) Scoping Meeting on October 29 from 5 00 to 7.00 PM on West Belfair Valley Highway, and • Invited John Powers Executive Director for Kitsap Economic Development Alliance (KEDA), to provide a quarterly report to the Council and that interested parties may be visit the KEDA website at www kitsaoeda org to register for upcoming events, and thanked Mayor Lent and Council Member Roy Runyon for serving on the Board of Directors City Council Reg. Mtg. Minutes Wednesday, October 17, 2012 Page 3 of 6 CONSENT AGENDA 5A Check Numbers 350424 through 350654 and EFT -12232 through EFT -12271 in the amount of $2,253,583 90 5B. Minutes of Meeting — October 3, 2012 5C Minutes of Study Session — October 10, 2012 5D Reappointment of Linda Streissguth to the Bremerton Housing Authority Board of Commissioners 5E. Appointment of Charles (Tony) Clements to the Resident Commissioner Position on the Bremerton Housing Authority Board of Commissioners 5F Interlocal Agreement with Kitsap County relating to the provision of Juvenile Detention Facilities 5G Extension of Janitorial Services Contracts for 1 -year with A -1 Performance, Inc 5H Extension of Goods & Services Agreement for 1 -year for the monitoring and maintenance of Fire /Security Alarm Systems and Fire Suppression Systems with Fire One, Inc 5I interlocal Agreement with Kitsap Transit for Signal System Upgrades to the signal pre- emption system Mayor Lent introduced Linda Streissauth and Charles (Tony) Clements and thanked them for volunteering to serve their community. There were no comments from the public 06:41:20 M/S /C /U (Flemister /Arends) Move to approve the CONSENT AGENDA as presented GENERAL BUSINESS 6A — RESOLUTION NO. 3182 ESTABLISHING A PARKS & RECREATION FUNDING CITIZEN TASK FORCE Wvn Birkenthal Parks & Recreation Director, summarized that the economic downturn and budget constraints present funding challenges for Parks & Recreation maintenance, programs, and facility improvements The Task Force will assess community needs and desires for Parks & Recreation services and make alternative funding recommendations to the City Council Chairperson of the proposed task force, Cary Bozeman, will recruit interested individuals and organizations to participate in this citizen group. Shannon Corin City Clerk noted that email and letters received regarding this item have been provided to Council for their review, and will be made part of the record Mr. Birkenthal then introduced former Mayor Cary Bozeman to provide background information and intent of the proposed task force , Comments from the public were provided by Robert Parker and Colleen Smidt, and responses were provided by Mr Birkenthal. 06:51:42 Motion was made by Arends, and seconded by Wofford . Comments and questions were provided by Arends and Runyon, and responses were provided by Mr. Birkenthal . 06:57:05 M /S /C /U (Arends/Wofford) Move to adopt Resolution No 3182 establishing a citizen Task Force to conduct a needs assessment for Parks & Recreation activities, and develop alternative funding methods. City Council Reg Mtg Minutes Wednesday, October 17, 2012 Page 4 of 6 613 — ORDINANCE NO. 5194 AMENDING SECTION 2.03.10 OF THE BREMERTON MUNICIPAL CODE (BMC) RELATING TO THE MAYOR'S COMPENSATION Becky Hasart Financial Services Director, stated that the proposed ordinance amends Section 2 03 010 of the Bremerton Municipal Code (BMC) to reduce the Mayor's salary and eliminate the cost of living adjustment Comments from the public were provided by Todd Best: Robert Parker, and John Powers 07:08:23 Main Motion was made by Runyon, and seconded by Wofford 07:11:07 Amendment (to reduce salary to $100,000 instead of $115,500) was made by Daugs, and seconded by Brockus . 07:19:12 Friendly amendment was offered by Younger (to reduce salary to $107,000 which incorporates 30% per capita salary increase from 2003) and was accepted by Daugs, maker of the original amendment and seconded by Brockus. Comments on the Amendment were then provided by Runyon, Daugs, Brockus, Wofford, Younger, and Wheeler 07:23:42 Amendment - M /S /F (Daugs /Brockus) Move to amend Ordinance No 5194 to reduce the Mayor's annual salary to $107,000. Voted in favor of Amendment Younger, Wofford, Daugs, Brockus Voted in opposition of Amendment Runyon, Flemister, Arends, Wheeler Amendment failed 4 -Yes, 4 -No Comments on the Main Motion were provided by Wofford, Daugs, Younger, Brockus, Runyon, Flemister, and Arends... 07:35:47 Main Motion - M /S /F (Runyon/Wofford) Move to approve Ordinance No. 5194 amending Section 2 03.010 of the Bremerton Municipal Code relating to the Mayor's compensation. Voted in favor of Motion Flemister, Wofford, Runyon, Wheeler Voted in opposition of Motion. Arends, Younger, Daugs, Brockus Main Motion faded 4 -Yes; 4 -No 6C — AMENDING SECTION 3.48.050 "IMPOSITION OF THE TAX - TAX OR FEE LEVIED" OF THE BREMERTON MUNICIPAL CODE (BMC) RELATING TO THE BUSINESS & OCCUPATION (B & 0) TAX — ORDINANCE NO. 5195 (TO RAISE THE EXEMPTION OF REVENUE SUBJECT TO B & 0): AND ORDINANCE NO. 5196 (TO EXEMPT THE MANUFACTURING CLASSIFICATION FROM B & 0 TAXES) Becky Hasart Financial Services Director, explained that the ordinances being presented for consideration include code revisions related to the City's Business and Occupation (B &O) Tax. The first proposal raises the exemption of revenue subject to the B &O Tax from $60,000 to $80,000 beginning in 2013 and continues to raise the exemption an additional $20,000 every year for each year thereafter The second proposal would exempt the manufacturing classification from B &O taxes Shannon Corin City Clerk noted that email and letters received regarding this item have been provided to Council for their review, and will be made part of the record Comments from the public were provided by Todd Best; Robert Parker Mike Strube Robin Henderson John Powers: Brent Wa rner. and responses were provided by Ms Hasart . City Council Reg Mtg. Minutes Wednesday, October 17, 2012 Page 5 of 6 Comments and questions were provided by Wofford, and a response was provided by Mr. Powers . 08:03:06 Motion for Ordinance No 5195 (to raise the exemption) was made by Runyon, and seconded by Wofford Comments and questions were provided by Runyon, Flemister, Wheeler, Daugs, Younger, Brockus; and responses were provided by Ms Hasart 08:11:42 Motion to Continue made by Brockus, and seconded by Daugs Comments and questions on the Motion to Continue were provided by Runyon, Younger, Daugs, Arends, and Brockus, and responses were provided by Ms. Hasart and Mr Lubovich 08:19:28 Motion to Continue - M/S /F (Brockus /Daugs) Move to continue to date certain December 5, 2012 Voted in favor to Continue Daugs, Brockus Voted in opposition to Continue. Arends, Younger, Wofford, Runyon, Flemister, Wheeler Motion to Continue Faded 2 -Yes, 6 -No Comments for Ordinance No. 5195 (raising the exemption) were provided by Runyon .. 08:21:22 Main Motion M/S /C (Runyon/Wofford) Move to approve Ordinance No 5195 raising the exemption of revenue subject to B &O Tax Voted in favor of Main Motion Younger, Wofford, Daugs, Runyon, Flemister, Arends, Wheeler Voted in opposition of Main Motion. Brockus Motion carried 7 -Yes, 1 -No 08:22:37 Motion for Ordinance No 5196 (to eliminate the manufacturing classification) was made by Runyon, and seconded by Brockus Comments on the Main Motion (eliminating the manufacturing classification) were provided by Runyon, Younger, Daugs, Brockus, Wheeler, and responses were provided by Mr Powers and Mr Lubovich 08:36:00 Main Motion M /S /F (Runyon /Brockus) Move to approve Ordinance No 5196 to eliminate B &O taxes for those engaged in the business as a manufacturer Voted in favor of Main Motion Brockus, Runyon, Wheeler Voted in opposition to Main Motion. Wofford, Daugs, Flemister, Arends, Younger Motion failed: 3 -Yes, 5 -No COUNCIL MEMBER REPORTS Nick Wofford encouraged people to return their ballots either by mad or in the drop -off boxes. Eric Younger welcomed Council Member Carol Arends from her hiatus. Carol Arends was thrilled to be back to business and thanked everyone for their warm welcome City Council Reg Mtg. Minutes Wednesday, October 17, 2012 Page 6 of 6 Faye Flemister also welcomed Carol back, was pleased to announced that her daughter, Moneya Woods, would be performing in concert on Saturday, October 20 at 6.00 PM at Emmanuel Apostolic Church, then announced that Emmanuel Apostolic Church will be hosting the 13 Annual Women in Red Conference with a financial seminar and luncheon on Saturday, October 20 at 10 00 AM and speaker on Sunday, October 21 at 4 00 PM Roy Runyon announced that Isella Salon & Spa at 5114 th Street will be offering a 'Pink Hair Extension for Hope" fundraiser through October for the Breast Cancer Research Foundation Adam Brockus also welcomed back Carol, announced that the next District 3 Community Meeting would be held on Tuesday, October 30 from 6 to 8.00 PM at the Bremerton Senior Center located at East 13 Street & Nipsic Avenue with Chal Martin, Public Works & Utilities Director as the featured speaker to discuss "Water, Sewer, and StormwateP and the "17 & Ironsides Reservoir"; and announced that the Annual Winterfest & Tree Lighting Ceremony will be held on December 7 Leslie Dauas also welcomed Carol back, announced the YMCA Harvest Market will be held on October 26 from 3.30 to 6.30 PM at the Bremerton YMCA, the Holiday Market will be on November 18 from Noon to 4 00 PM in the Norm Dicks Government Center; and the Kitsap Grown Harvest Dinner will be on October 28 from 6 00 to 8 00 PM at the Bremer Student Center at Olympic College Lastly, she was glad that the flag situation will soon be resolved Grea Wheeler also welcomed back Carol With no further business, Vice - President Wheeler adjourned the Council Meeting at 8 44 PM Prepared and Submitted by CHRISTINE GRENIER, Council Assistant Attest- SHANNON CORIN, City Clerk JIM McDONALD, City Council President JM•SC Is cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL 5C ■■ eeeeeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee� SUBJECT: City Council Minutes for COUNCIL MEETING Date: Nove m6er 7, 2. i a - Department: City Council �jvdg2;� Wo'l'I Presenter: Jim McDonald Council President Phone (360) 473 -5280 SUMMARY: Attached is a summary of the City Council Meeting. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount). N/A APPROVALS: N/A RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. STUDY SESSION ACTION: NConsent Agenda ❑ General Business ❑ Public Hearing COUNCIL PRESIDENT COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 4118/2011 DIGITAL RECORDING CITY COUNCIL BUDGET WORKSHOP MINUTES Monday, October 22, 2012 The Budget Workshop of the City Council of the City of Bremerton was called to order in the Council Conference Room, Room 603 of the NOW DICKS GOVERNMENT CENTER located at 345 e Street, Bremerton, Washington, Monday, October 22, 2011, at 4.00 PM, with Council President Jim McDonald presiding Council members present were Nick Wofford, Carol Arends, Faye Flemister, Greg Wheeler, Roy Runyon, Adam Brockus, and Leslie Daugs Council Member Eric Younger was absent Legislative Assistant Lori Smith was present to provide staff support to the Council. President McDonald announced that the 2013 Budget Workshop was for the Council to hear presentations and ask questions on the proposed budget It was further announced that this Budget Workshop was open to the public, but there would be no opportunities for input or participation, that no action will be taken, and the content of these items is subject to change Becky Hasart Financial Services Director, discussed the 2013 Budget Process, and presented a City -wide Revenue & Expenditure Overview, and Fund & Department Budgets including 1) Mayor, 2) City Council (including Lodging Tax); 3) City Attorney (including Risk Management), 4) Community Development (including Building & Planning, Abatement, CDBG, and 1% for the Arts); 5) Municipal Court (including Trial Improvements), 6) Auditor; 7) Financial Services (including Finance, City Clerk, Human Resources, Police & Fire Pension, Non - Departmental & Contingency Reserve, BKAT, Parking, Conference Center, Debt Service Funds, General Government Capital Improvement (REET), Accumulated Leave & Unemployment Security, and Information Technology), and 8) Law Enforcement (including Police Special Projects) Council Member Roy Runyon left the meeting at 5.00 PM to attend the Kitsap Public Facilities District Board of Directors Meeting Council recessed from 4 50 to 5.20 PM With no further business, President McDonald adjourned the Budget Workshop at approximately 6 PM Preppyed and Submitted b /nXi LORI SMITH Legislative Assistant Attest - SHANNON CORIN, City Clerk JIM MCDONALD, City Council President JM:SC Is cg S AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■ eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaee� SUBJECT: City Council Minutes for COUNCIL MEETING Date: oV t"e -- - 7 ap ( � 0 Yl Department: City Council t Presenter Jim McDonald O G+a(o, y- 94 12, Council President Phone* (360) 473 -5280 SUMMARY: Attached is a summary of the City Council Meeting. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount): N/A APPROVALS: N/A RECOMMENDED MOTION: Move to approve the Consent Agenda as presented STUDY SESSION ACTION: [Consent Agenda ❑ General Business ❑ Public Hearing COUNCIL PRESIDENT 9 COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 4/18/2011 DIGITAL RECORDING CITY COUNCIL STUDY SESSION MINUTES October 24, 2012 A Study Session of the City Council of the City of Bremerton was called to order in the City Council Conference Room 603, of the NORM DICKS GOVERNMENT CENTER, 345 a Street, Bremerton, Washington, Wednesday, October 24, 2012, at 4 00 PM, with Council President Jim McDonald presiding Council Members present were Nick Wofford, Faye Flemister, Greg Wheeler, Roy Runyon, Adam Brockus, and Leslie Daugs Council Members Carol Arends and Eric Younger were absent Lori Smith, Legislative Assistant, was present to provide staff support. President McDonald emphasized that the Study Session was open to the public but there would be no opportunities for input or participation, no action was anticipated during the Study Session, and the content of these items is subject to change. Approved items by Council will be placed on the November 7, 2012 Council Meeting Agenda, or as indicated A NO PRESENTATIONS - The following items are budgeted items and /or have been reviewed by the appropriate Council Committee - 1 Re- appointment of Greg Jose to the Bremerton Planning Commission — Mayor Patty Lent Consent Agenda 2 Re- appointment of Rick Tift to the Bremerton Planning Commission — Mayor Patty Lent Consent Agenda 3 Appointment of Sawntel (Shawn) Dinkuhn to the Bremerton Planning Commission — Mayor Patty Lent Consent Agenda 4 Appointment of David Farr to the Bremerton Design Review Board — Mayor Patty Lent Consent Agenda 5 Proposed Public Hearing regarding the Release of Ingress and Egress Access Easement for Bay Vista Plat — Gunnar Fridriksson, Traffic Engineer, Department of Public Works & Utilities Public Hearing B FULL DISCUSSION ITEMS 6 Proposed Public Hearing regarding approval of the 2013 Community Development Block Grant (CDBG) and HOME funding recommendations for inclusion in the 2013 CDBG /HOME Action Plan — Marie Vila, CDBG Program Administrator Public Hearing 7 Briefing of October 23, 2012 KRCC Study Session on SKIA Polishing a Diamond in the Rough — Andrea Spencer, Director of Community Development Information Only 8 Update on Water, Wastewater, and Stormwater Utilities Rate Study, and Bremerton Benchmarking Report — Becky Hasart, Financial Services Director, and Angie Sanchez Virnoche, Principal/Project Manager, and Sergey Tarasov, Project Consultant with the FCS Group Information Only Council recessed from 5 to 6.25 PM... City Council Study Session Minutes Wednesday, October 24, 2012 Page 2 of 2 9 Budget Workshop: Becky Hasart Financial Services Director, discussed the 2013 Budget, and Fund & Department Budgets presentations continued: 1) Fire & EMS; and 2) Parks & Recreation (including General Fund Parks, Parks Capital Construction, and Gold Mountain Golf Complex) C. GENERAL COUNCIL BUSINESS Council Committee Chair Reports were provided; and General Council Business was briefly discussed With no further business, President McDonald adjourned the Council Study Session at 715 PM Prepared and Submitted by- LORI SMITH Legislative Assistant Attest SHANNON CORIN, City Clerk JIM McDONALD, City Council President JM SC Is-cg i AGENDA BILL CITY OF BREMERTON CITY COUNCIL 56 SUBJECT: City Council Minutes for COUNCIL MEETING Date. 7 L Department City Council Presenter. Jim McDonald Council President Phone: (360) 473 -5280 SUMMARY: Attached is a summary of the City Council Meeting ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount) N/A APPROVALS: N/A RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. STUDY SESSION ACTION: Consent Agenda ❑ General Business ❑ Public Hearing COUNCIL PRESIDENT 9 �c COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 4/182011 DIGITAL RECORDING CITY COUNCIL BUDGET WORKSHOP MINUTES Monday, October 29, 2012 The Budget Workshop of the City Council of the City of Bremerton was called to order in the Council Conference Room Room 603 of the NORM DICKS GOVERNMENT CENTER located at 345 0h Street, Bremerton, Washington, Monday, October 29, 2011, at 4 00 PM, with Council President Jim McDonald presiding Council members present were Nick Wofford, Eric Younger, Carol Arends, Faye Flemister, Greg Wheeler, Roy Runyon, Adam Brockus, and Leslie Daugs Legislative Assistant Lori Smith was present to provide staff support to the Council President McDonald announced that the 2013 Budget Workshop was for the Council to hear presentations and ask questions on the proposed budget It was further announced that this Budget Workshop was open to the public, but there would be no opportunities for input or participation, that no action will be taken, and the content of these items is subject to change Chal Martin Public Works & Utilities Director, presented budget proposals for each division 1) General Facilities, 2) Engineering, 3) Arterial Street, 4) Street, 5) Evergreen Park Remediation, 6) Lower Wheaton Way, 7) Gorst Creek Watershed and Subarea Comp Plan, 8) Utility Funds, and 9) ER & R Maintenance & Reserve Funds Council recessed from 5 25 to 6 05 PM Becky Hasart Financial Services Director, continued to review the 2013 Budget with the Council, as they asked questions from all previous General Fund and Department Budgets presentations With no further business, President McDonald adjourned the Budget Workshop at approximately 7 05 PM Pre red and Submitt f nt� '-- L RI SMITH Legislative Assistant Attest: SHANNON CORIN, City Clerk JIM MCDONALD, City Council President JM SC Is cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■ eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee■ SUBJECT: Reappointment to the Planning Study Session Date October 24, 2012 Commission COUNCIL MEETING Date November 7, 2012 Department Executive Presenter Mayor Lent Phone 473 5266 SUMMARY: Greg Jose has been selected to be reappointed to serve on the Planning Commission, with a term that will expire on December 31, 2016 Mr Jose was initially appointed to the Commission in March 2010, and first served to fill a vacancy of an unexpired term This will be Mr Jose's first full -term on the City's Commission ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount) No Fiscal Impacts APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR MAYOR RECOMMENDED MOTION: Move to rea Dint Greg Jose to the Planning Commission with a term that will end December 31, 2016 STUDY SESSION ACTION: Consent Agenda ❑ Ge ral Business ❑ Public Hearing COUNCIL PRESIDENT /) 9 COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/2011 AGENDA BILL CITY OF BREMERTON CITY COUNCIL 15 6-P ■■ eeee aeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee eeeeeeeeeeeeeeeeeeee SUBJECT: Reappointment to the Planning Study Session Date October 24, 2012 Commission COUNCIL MEETING Date November 7, 2012 Department Executive Presenter Mayor Lent Phone 473.5266 SUMMARY: Rick Tift has been selected to be reappointed to serve on the Planning Commission, with a term that will expire on December 31, 2016 Mr TO was initially appointed to the Commission in March 2010, and first served to fill a vacancy of an unexpired term This will be Mr Tift's first full - term on the City's Commission ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount) No Fiscal Impacts APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR MAYOR RECOMMENDED MOTION: Move to reapp int Rick Tift to the Planning Commission with a term that will end December 31, 2016 STUDY SESSION ACTION: [Consent Agenda ❑ General Business ❑ Public Hearing COUNCIL PRESIDENT cl, COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/2011 AGENDA BILL CITY OF BREMERTON CITY COUNCIL 4514 ......................................................... ............................... SUBJECT: Appointment to the Planning Study Session Date October 24, 2012 Commission COUNCIL MEETING Date November 7, 2012 Department Executive Presenter Mayor Lent Phone 473.5266 SUMMARY: Sawntel (Shawn) Dinkuhn has been selected to serve on the Planning Commission, with a term that will expire on December 31, 2013 She is filling a vacancy due to a resignation, and will be completing the remaining months of an un -filled term ATTACHMENTS: Mrs Dmkuhn's application for appointment is available in the Department of Community Development FISCAL IMPACTS (Include Budgeted Amount) No Fiscal Impacts APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR MAYOR O RECOMMENDED MOTION: Move to apoat Shawn Dmkuhn to the Planning Commission with a term that will end December 31, 2013 STUDY SESSION ACTION: Consent Agenda ❑ Gener Business ❑ Public Hearing COUNCIL PRESIDENT c. U' COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/2011 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Appointment to the Design Study Session Date October 24, 2012 Review Board COUNCIL MEETING Date November 7, 2012 Department Executive Presenter Mayor Lent Phone 4735266 SUMMARY: David Farr has been selected to serve on the Design Review Board, with a term that will expire on December 31, 2015 Mr Farr is filling a vacancy due to a resignation, and will be completing the remaining months of an un- filled term I ATTACHMENTS: David Farr's application for appointment is available in the Department of Community Development �I FISCAL IMPACTS (Include Budgeted Amount) No Fiscal Impacts APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR MAYOR RECOMMENDED MOTION: Move to appoint David Farr to the Design Review Board with a term that will end December 31, 2015 STUDY SESSION ACTION: Consent Age ❑ Gral Business El Public Hearing COUNCIL PRESIDENT (J� COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/2011 AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■ eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee SUBJECT: Public Hearing and Release of Study Session Date October 24, 2012 Ingress and Egress Access Easement for COUNCIL MEETING Date November 7, 2012 Bay Vista Plat Department PW &U Presenter Gunnar Fridnksson Phone 473 -2354 SUMMARY: The City of Bremerton has been approached by the Bremerton Housing Authority to vacate an ingress and egress easement which crosses the property across old roadways which are no longer being used The phased platting of the area has now been completed and all new roadways needed for access have been dedicated and constructed, and so the easement is no longer needed ATTACHMENTS: 1 Council Summary, 2 Release of Easement, and 3 Exhibit FISCAL IMPACTS (Include Budgeted Amount) None APPROVALS: DEPARTMENT DIRECTOR fl, (9-- CITY ATTORNEY FINANCE DIRECTOR MAYOR RECOMMENDED MOTION: Move to approve the release of the access easement and authorize the Mayor to finalize and execute the release document with substantially the same terms and conditions as presented STUDY SESSION ACTION: ❑ Consent Agenda ❑ G eral Business Public Hearing COUNCIL PRESIDENT 9" (�—� 1V COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/2011 Vacation of Ingress and Egress Access Easement within Plat of Say Vista COUNCIL SUMMARY SUMMARY The Bremerton Housing Authority has asked the City to vacate the access easement created over the existing World War II roadways within the plat The easement was required to temporarily provide legal access to portions of the plat until the new roadways could be dedicated and constructed, and the older roadways could then be removed The new platted roadways have now been completed and are available to the traveling public As such, staff supports the request to vacate this portion of the easement Easement Vacation — Bay Vista Phase Council Summary October 2012 Return Address City Clerk City of Bremerton 345 6` Street, Ste 600 Bremerton, WA 98337 AUDITOR/RECORDER'S INDEXING FORM Document Title(s) 1 Release of Easement Reference Number(s) of Documents assigned or released Grantor(s) 1 The City of Bremerton ❑ Additional names on page of document Grantee(s) 1 Bremerton Housing Authority ❑ Additional names on page of document Legal Description Portion of plat of Bay Vista — Phase 2, Vol 33 of plats, Pages 74 -90, records of Kitsap (abbreviated) County, WA , portion of the NW '/4 of the SE '/4 of S 16, T 24 N, R 1 E, W M , Kitsap County, WA Additional legal is on page of document Assessor's Property Tax Parcel /Account Number 5583- 000 - 030 -0001 Project Name N/A RELEASE OF EASEMENT (City of Bremerton Grantor) THIS INSTRUMENT made this day of , 2010, by and between the CITY OF BREMERTON, a Washington municipal corporation of Kitsap County, State of Washington (hereinafter "Grantor ") and Bremerton Housing Authority (hereinafter "Grantee ") Grantor for and in consideration of mutual benefits derived and/or other valuable consideration, receipt of which is hereby acknowledged by Grantor, does by these presents grant, convey, release and quit claim forever unto Grantee, its successors and/or assigns, all its right, title and interest in and to the ingress and egress access easement as shown on, under and upon that portion of the recorded plat for Bay Vista — Phase 2, as recorded in Volume 33 of the book of plats, Page 74 -90, inclusive, records of Kitsap County, Washington, which is further described as shown in Exhibit A, and a drawing for the same as Exhibit B RELEASE OF EASEMENT- Page 1 of 2 GRANTOR CITY OF BREMERTON By Patty Lent Its Mayor DATE STATE OF WASHINGTON ) ss COUNTY OF KITSAP ) On this - day of , 2012, before me a Notary Public in and for the State of Washington, personally appeared Patty Lent to me known to be the Mayor of the City of Bremerton, a municipal corporation that executed the foregoing instrument, and acknowledged it to be the free and voluntary act and deed of the municipal corporation, for the uses and purposes mentioned in this instrument, and on oath stated that he was authorized to execute said instrument -Notary Seal Must Appear Within This Box - IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written NOTARY PUBLIC, in and for the State of Washington, residing at My appointment expires APPROVED AS TO FORM ROGER A LUBOVICH City Attorney R U.EGAL\Forms\Easements\Release of Easement (recorded easement) doc RELEASE OF EASEMENT- Page 2 of 2 041 Or A LEGAL DESCRIPTION INGRESS AND EGRESS EASEMENT A STRIP OF LAND FOR INGRESS AND EGRESS 47.00 FEET IN WIDTH BEING 27.00 SOUTH AND EAST AND 20.00 FEET NORTH AND WEST OF THE FOLLOWING DESCRIBED CENTERLINE OVER THAT PORTION OF THE SOUTHEAST QUARTER OF SECTION 16, TOWNSHIP 24 NORTH, RANGE 1 EAST, W.M., IN KITSAP COUNTY, WASHINGTON, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF SAID SECTION 16; THENCE NORTH 1 0 22 1 00" EAST, ALONG THE EAST LINE OF SAID SUBDIVISION, A DISTANCE OF 1207.62 FEET; THENCE NORTH 88 0 28'09" WEST, A DISTANCE OF 35.99 FEET TO THE WEST MARGIN OF OYSTER BAY ROAD AND THE TRUE POINT OF BEGINNING OF THIS CENTERLINE DESCRIPTION; THENCE CONTINUING ALONG SAID CENTERLINE NORTH 88 0 28'09" WEST, A DISTANCE OF 50.19 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE TO THE NORTH HAVING A RADIUS OF 500.00 FEET; THENCE WESTERLY ALONG SAID CURVE AN ARC DISTANCE OF 41.62 FEET, THROUGH A CENTRAL ANGLE OF 4 0 46'09" TO THE BEGINNING OF A COMPOUND CURVE CONCAVE TO THE NORTHEAST HAVING A RADIUS OF 814.16 FEET; THENCE NORTHWESTERLY ALONG SAID CURVE AN ARC DISTANCE OF 201.35 FEET, THROUGH A CENTRAL ANGLE OF 14 0 10 1 13" TO THE BEGINNING OF A REVERSE CURVE CONCAVE TO THE SOUTH HAVING A RADIUS OF 357.75 FEET; THENCE WESTERLY ALONG SAID CURVE AN ARC DISTANCE OF 152.14 FEET, THROUGH A CENTRAL ANGLE 24 0 21 1 57" TO THE BEGINNING OF A COMPOUND CURVE CONCAVE TO THE SOUTHEAST HAVING A RADIUS OF 553.50 FEET; THENCE WEST AND SOUTH ALONG SAID CURVE AN ARC DISTANCE OF 717.80 FEET, THROUGH A CENTRAL ANGLE 74 0 18'12 "; THENCE SOUTH 11 0 48 1 03" WEST, A DISTANCE OF 134.21 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE TO THE NORTHWEST HAVING A RADIUS 296.50 FEET; THENCE CONTINUING ALONG SAID CURVE AN ARC DISTANCE OF 117.68 FEET, THROUGH A CENTRAL ANGLE 22 0 44 1 27 "; THENCE SOUTH 34 ° 32 1 30" WEST, A DISTANCE OF 3.80 FEET; THENCE SOUTH 34 0 38 1 48" WEST, A DISTANCE OF 3.05 FEET TO POINT "A "; THENCE CONTINUING SOUTH 34 0 38 1 48" WEST, A DISTANCE OF 1.39 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE TO THE WEST HAVING A RADIUS OF 403.49 FEET; THENCE CONTINUING ALONG SAID CURVE AN ARC DISTANCE OF 453.22 FEET, THROUGH A CENTRAL ANGLE OF 64 0 21 1 27" TO THE TERMINUS OF SAID STRIP; TOGETHER WITH A STRIP OF LAND 58.00 FEET IN WIDTH BEING 29.00 FEET ON EACH SIDE OF THE FOLLOWING DESCRIBED CENTERLINE BEGINNING AT AFOREMENTIONED DESCRIBED POINT "A "; THENCE NORTH 46 0 18 1 40" WEST, A DISTANCE OF 310.37 FEET TO THE TERMINUS OF SAID STRIP; THE SIDELINES OF THIS STRIP SHALL BE SO SHORTENED OR LENGTHENED SO AS TO MEET AT ANGLE POINTS; THE SIDELINES OF THIS EASEMENT SHALL BE COINCIDENT WITH THE NORTHEASTERLY AND SOUTHEASTERLY LINES OF THAT BOUNDARY LINE ADJUSTMENT RECORDED UNDER RECORDING NUMBER 200912030091, RECORDS OF SAID COUNTY; THE SIDELINES OF THIS STRIP AT THE TRUE POINT OF BEGINNING SHALL BE SO SHORTENED OR LENGTHENED SO AS TO TERMINATE AT THE WEST MARGIN OF OYSTER BAY ROAD; SITUATE IN THE CITY OF BREMERTON, KITSAP COUNTY, STATE OF WASHINGTON; CONTAINING AN AREA OF 104,817 SQUARE FEET OR 2.4063 ACRES. 1 Z ry N A. MARATHON SENIOR SERVICES CITY OF BREMERTON .• yj•.t DAKIN A. BELL, PLS .;�� ��•. BRH JOB. NO. 2007186.04 JANUARY 26, 2010 • Z. 0 BUSH, ROED AND HITCHINGS, INC. 37 0 4 ' 2009 MINOR AVENUE EAST �'s :;�tsT • aw ���� SEATTLE, WA 98102 U1VgL V (206) 323 -4144 I i SE 1/4, SEC. 16, TWP 24 N, RGE 1 E, W.M r' N88'28'09 "W 35.99' N8828'09 "W 5019' GRAPHIC SCALE L= 152.14 \ R= 357.75 150 o 75 150 3W Boo A= 24'21'57" L= 201.35 TRUE POINT OF / Tan =77.24 R =81416 " BEGINNING L= 717.80 X14'1013 Tan =101 19 R= 553.50 L =41.62 1 inch 150 ft IN / / X74'18'12" R =500.00 = / Tan =419 39 A- 4'46'09" / Tan =20 82 } o 0 LLI / O N • t_ w ry p� / Ld � U W \r6 —\ cv m z ^M/ in DETAIL "A" ° w L= 117.68 NOT TO SCALE 1p lr o* R =296 50 Gy \ P O� F X2244'27" w Tan =59.63 ry ° W I s 9 J S� q ,yp�p N SEE DETAIL "A" �' ` l N o y p rp• I N O �� O• *fir �p /� Oc ", z •0 •�y �o � LA L= 439.74 L453.2 R= 423.49 R= 403.49 A= 59.29'43" X64 I an= 242.02 Tan= 253.88 `< \ I REFERENCE: I 1. RECORD OF SURVEY RECORDED IN VOLUME 71, PAGES 238 -246, UNDER RECORDING NUMBER 200901160038, RECORDS OF KITSAP COUNTY, WASHINGTON A 2. BOUNDARY LINE ADJUSTMENT RECORDED_ IN VOLUME 73, PAGES 135 -136, UNDER RECORDING NUMBER 200912030091, RECORDS OF KITSAP COUNTY, WASHINGTON. I SOUTHEAST CORNER SECTION 16- T24N -R1E SOUTH L SE 1 SEC TION 16 POINT OF COMMENCEMENT PAGE V — BUSH, ROED & HITCHINGS, INC. INGRESS / EGRESS EASEMENT .roe N CIVIL ENGINEERS & LAND SURVEYORS BREMERTON HOUSING AUTHORITY DRAW D AB S EX14,B� ( MINOR AVE EAST, SEATTLE, ) A 98102 CHECKED DAB —i ek 206 323 -4144 FAX 206 323 -7135 IOTSAP, COUNTY THE SUMMIT WASHINGTON h 07 /26/10 1- 800 - 935 -0508 E -MAIL INFO®BRHINC COM I AGENDA BILL CITY OF BREMERTON CITY COUNCIL (013 •• ttttttt�tttttttrt��trtttttt�ttttrttttt�tt�tttttt�t��trtrttttttttttt�ttttrt�rrtrrrrrrr� SUBJECT: Public - Hearing and passage of Study Session Date October 24, 2012 Resolution No. SIBS approving the 2013 COUNCIL MEETING Date Nov ember 7, 2012 Community Development Block Grant (CDBG) Department DCD — Block Grant and HOME funding recommendations for Presenter Mane Vila inclusion in the 2013 CDBG/HOME Action Plan Phone 360 -473 -5375 SUMMARY: On May 16 2012, City Council approved the 2013 CDBG / HOME Policy Plan outlining the CDBG and HOME funding allocation process. Based on that policy, the program's Grant Recommendation Committees have developed funding recommendations for Council consideration and approval. If approved, these submissions will be sent to the Department of Housing and Urban Development (HUD) in the City's 2013 Annual Action Plan. ATTACHMENTS: 1. Staff Memo and Public Comment 2. Resolution with Exlubits Exhibit A 2013 City of Bremerton CDBG/HOME Funding Recommendations Exhibit B. 2013 City of Bremerton CDBG/HOME Project Descriptions Exhibit C• 2013 All Coordinated Application Funding Recommendations FISCAL IMPACTS (Include Budgeted Amount) None Block Grant is pass- through funding from the Department of Housing and Urban Development 100% of Administrative costs associated with the program, and all sub - recipient grants are paid through this suite of funding programs APPROVALS: \ DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR MAYOR RECOMMENDED MOTION: Move to pass Resolution No approving the 2013 funding recommendations to be included in the 2013 Action Plan to HUD, and authorize the Mayor to finalize and execute the contracts with substantially the same terms and conditions as presented once all funding has been secured and HUD has approved the Annual Action Plan. STUDY SESSION ACTION: ❑ Consent Agenda ❑ Gene al Business Public Hearing COUNCIL PRESIDENT C 7 h I COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/2011 DEPARTMENT OF l COMMUNITY DEVELOPMENT MEMORANDUM To. Bremerton City Council From: Mane Vila, CDBG /HOME Administrator Date October 17, 2012 Re: 2013 Funding Recommendations and Action Plan On May le, 2012, the City Council approved the 2013 CDBG / HOME Policy Plan which outlined the funding allocation process and included CDBG rules and regulations The Policy Plan also allocated funding for CDBG and HOME Administration, and targeted 10% of the available capital funding for economic development. All other funding is allocated through a competitive application process The competitive application for 2013 funding was conducted through the Coordinated Application process, which was adopted in 2011 to streamline the grant allocation process for City and County Block Grant Programs, and KRCC Homeless and Affordable Grant Programs For 2013 funding, the Coordinated Application was completed and submitted online through a 3' party vendor tool Applications were due June 29, 2012 Received were • 18 CDBG Capital Applications • 33 Non - Capital Applications (public service, operations and maintenance, rental assistance) Applications were screened by Coordinated Application staff for completeness, eligibility and agency capacity, and by the Kitsap County Auditor for financial compliance and capacity All applications were individually reviewed and scored by each Grant Recommendation Committee member, then interviewed, ranked and evaluated again as group Staff provided guidance as to which projects qualified for the different funding pots based on factors such as the project activity or geography Through this evaluation process the Grant Recommendation Committees developed the funding recommendations attached here Highlights • Recommendations comprise 4 Capital projects, 1 Economic Development project, 2 HOME projects, and 3 Public Service projects • The targeted Economic Development funding is allowing KCR to partner with Washington CASH in order to preserve this valuable program in our community • 2 brand new applicants were recommended for funding • Recommended housing projects will create 3 new units, rehab 4 affordable, special needs units, and weathenze approximately 7 low- income, homeowner units • 2 projects will create or enhance public facilities (Walker Park, ADA Curbcuts) Funding trends for 2013 • The Coordinated Application process has resulted in 1) fewer grant contracts for each granting jurisdiction, and more targeting of certain grants to particular needs (most homeless need is addressed through KRCC Homeless Housing Grant, for example) • Services The GRC's first goal was to fully fund all food programs, such as food bank operations and senior nutrition programs • Capital GRC focused on funding projects that met feasibility /readiness cntena, in combination with agency capacity to cant' out the project Other considerations factored in were size of the population impacted, and prior CDBG or HOME investment • Public Comment Received as of 10/16/2012 (additional comments will be provided prior to PH) 1 Inland Empire Residential Resources (IERR) submitted a comment requesting reconsideration of its project "Frances Haddon Morgan Replacement Housing ii ", which was not recommended for funding (Please note "FHM Replacement Housing I" received an award of $100,000 in 2012, and a recommendation for Kbap County HOME funds of $40,925 for 2013) DSHS submitted a comment on behalf of IERR in support of "FMH Replacement Housing II" 2 Kdsap Mental Health Services expressed thanks for recommending funding for their "Scattered Site Rehab" project 3 Westsound Treatment Center submitted a comment expressing "senous concerns" about the KRCC's large set -aside of Homeless Housing Grant Program funding for the Housing Solutions Center operations 4 YWCA submitted a comment regarding not receiving a recommendation for funding for their "Operations & Maintenance" or "Legal Advocacy" projects (Please note funding in the amount of $10,000 from KC CDBG was recommended for "Family Services) A 30-day public comment period was opened via legal notice in the Kdsap Sun, running from September 21 through October 22, 2012 All comments received during this period will be provided to Council for consideration Recommendations for award to be funded by City of Bremerton CDBG or HOME programs will be presented to Council for approval on November 7 in a public hearing All other award recommendations will be considered by the KRCC All funding approvals are contingent upon estimated 2013 funding from the Department of Housing and Urban Development (HUD), availability of reallocated funds from previous years, and program income The Grant Recommendation Committee has developed funding contingency provisions in case the City receives more or less funding than anticipated If approved, these funding recommendations will be submitted to HUD in the 2013 Annual Action Plan, due to HUD November 15, 2012 Should you have any questions or concerns regarding any of these items please do not hesitate to contact Mane Vlci at (360) 473 -5375 Staff Memo - 2013 Action Plan funding recs, page 2 ..., �66 T =RR INLAND EMPIRE RESIDENTIAL RESOURCES HOUSING SOLUTIONS TO Kitsap Regional Coordinating Council & Bremerton City Council FROM Darryl Reber, Executive Director, Inland Empire Residential Resources DATE October 15, 2012 SUBJECT Funding Rcconunendation for Frances Haddon Morgan Center Replacement Housing 11 Inland Empire Residential Resources (IERR) is a nonprofit Community Housing Development Organization (CHDO) that has been providing affordable housing for extremely low income individuals with special needs statewide for over twenty years Our portfolio has included housing in Bremerton and Kitsap County since 2000 As Executive Director of IERR, I am asking you to review the Grant Recommendation Committee's decision not to provide any funding to support six residents that were displaced by the closure of the Frances Haddon Morgan Center last December To support six of the residents with a developmental disability on tine autism spectrum displaced by the closure, IERR is proposing to purchase and remodel two 3- bedroom houses One house will be located inn the City of Bremerton and the other will be in the City of Port Orchard The tenants will pay 30% of their income towards rent and utilities They will receive 24/7 support services from the State Operated Livin$ Alternatives (SOLA) IERR and SOLA have been working together in provrdung housing with services to special needs individuals since 2003 It is important to consider the following unique aspects of this project • The tenants that were displaced last year are renting market rate housing that is not affordable and does not have the accessibility features to meet their safety needs • This project will be leveraging your local funding at almost 9 1 with almost $900,000 in firndmg fi om the Washington State Housing Trust Fund • IERR will be making a 40 year commitment to maintain this rental housing resource for extremely low -income individuals with a developmental disability We realize it is difficult to make firndung decisions based on so many good projects However, we do believe this project is worthy of a second look given tine displaced iesrdents, their current circumstances, and the leveraging opportunity of state funding. If you have any questions about this project, please contact me at 509 -534 -9999, PO Box 3123 - Spokane, WA 99220 -3123 - (509) 534 -9999 - Fax (509) 534 -9995 �f 4 't �'s'd 1 v,4 •: lv STATE OF WASHINGTON DEPARTMENT OF SOCIAL AND HEALTH SERVICES N27 -6 1305 Tacoma Ave So, Suite 300 • Tacoma WA 98402 October t5,2012 kitsap Regional Coordinating Council Bremerton City Council Re: Funding for Permanent Housing for Residents from Frances ifuddon 'Morgan Center (RftMC) To Whom It May Concern- When the Grant Recommendation Committee made its recommendations for HOME and CDBG capital funding for 2013, it recommended no funding for the Frances Haddon Morgan Center Replacement Housing II project to develop (2) three- bedroom houses, one in Bremerton, the other in Port Orchard As you likely already know, the legislature's decision to close FHMC in 2011 provided less than seven (7) months for moving the residents to other homes All of the 52 long -term residents were assisted in finding appropriate alternative places to live However, the individuals who moved into the two houses targeted for replacement in this project moved into housing that had to be rented quickly to the regular rental market, and that housing leaves much to be desired in terms of both affordability and suitability for meeting their needs The Frances Haddon Morgan Center Replacement Housing II project is well supported by • The Department of Social & Health Services (DSHS), Division of Developmental Disabilities (DDD), State Operated Living Alternatives (SOLA) program which will continue to provide the 24/7 support services that are fully funded by the state, and • Inland Empire Residential Resources (IERR) which is a non -profit agency, this project's sponsor, and the largest affordable housing developer for people with developmental disabilities in the state. IERR is making a 40 -year commitment to maintain the housing for people with developmental disabilities and to set rent at 30% of a person's income including utilities IERR has applied to the State Housing Trust Fund for $868,000 that was identified in legislation to support this project. This funding and the project itself are in jeopardy without Iocal funding support. This project is DDD's highest housing priority at this time I urge you to consider funding these two houses Should you have any questions, please contact me directly at 253- 404 -6525 Sincerely, anita delight Regional Administrator DSHS DDD Region 3 C 7 i I KITSAP � September 25, 2012 MENTAL HEALTH SERVICES f i Mane Villa, Program Administrator i City of Bremerton BOARD OF DIRECTORS Community Development 345 6th Street, Suite 600 Bruce t e Harlow USN Re Bremerton, WA 98337 JanTezak RN MN President -Elect Re Comment Regarding 2013 GRC Recommendations for City of Bremerton Peter A Douws Secretary- Treasurer HOME Funding Eve Willett Immediate Post President On behalf of the Kitsap Mental Health Services Board of Directors, our staff, and Britt Feldman 1 the clients we serve, I would like to thank the Grant Recommendation Committee Tom H Phb for their recent recommendation to provide TI 67,131 m City o Bremerton Patt Lent Jean Mackimmie RN HOME funds to renovate up to 6 of KMHS' scattered -site houses Rehabilitation Leon Smrth of these houses assures decent affordable, permanent housing for 23 adults with w T racy severe chronic mental illness, with low to very low incomes Nearly all of these a houses are more than 45 years of age, an > d though well maintained as a result of Emeritus Paul Dour Sr years of occupancy by tenants, the rehabilitation needed is beyond the scope of Gt Memowch KMHS facilities staff capacity and entails significant cost wecT 1Po�ers Dennis Velont It is the City of Bremerton Community Development HOME funding, together Joe Roszak with the recommended $163,624 in Kitsap County HOME funds that will make Executive Director renovation of these houses possible We are grateful for the recommendation to fund this much needed housing scattered -site housing project, and we hope you 3 will find the recommendation worth of a pproval The mission of Kitsap Y Mental Meath Services is to shape the future of Sincerely mental health through state of the science service delivery, community partnerships and advocacy Joe Roszak f Executive Director Ph (360) 373 -5031 TDD (360) 478 -2715 Fax (360) 377 -0458 5455 Almera Drive NE (` Bremerton WA 98311 -8331 www kitsapmentalhealth org { 3 I G�E �� C KMNSdoesnWdrsalminateagamH any person on the bass bf. rotor natmmiorlgog seX dlsabdity martial status fdgw4 DTUteCted anLYSW age YetCldn stalm ar odrer Shtus undPf appbrahk laws m its programs and actwdm • WEST SOUND TREATMENT CENTER "Improving Lives and Restoring Hope through Education and O HANA HOUSE, THE LIGHTHOUSE, FORWARD BOUND Support Services' Fuller -Wise Building 1415 Lumsden Road Port Orchard, WA 98367 Phone 360- 876 -9430 ♦ Fax 360 - 876 -0713 W E S T S 0 U N D 1 (a) W A V E C A B L E. C 0 M Kitsap Regional Coordinating Council P 0 Box 1934 Kingston, WA 98346 Attention Kirsten Jewell RE Public Comment Submission from West Sound Treatment Center Kirsten I wanted to personally thank you for reminding the community at the Housing Solution Center meeting last week that the Housing Solution Center and Kitsap Community Resources are not necessarily automatically entitled to receive HHGP and AHFA funds I have had SERIOUS concerns about the earmarked "set- aside" dollars The last couple years have been very lean for West Sounds programs and for many other smaller community agencies While our agency is small, it has a substantial and lasting impact on our community Last year alone, we provided more than 17,000 bed days for chronically homeless individuals and families and more than 15,000 hours of direct service to 1,400 low and no income participants it seems fair that we (and other community agencies as well) should also be able to "earmark" dollars for set -aside and that the Housing Solution Center should be accountable for seeking outside funding sources like everyone else I understand the Central Intake system is necessary and required and it has been helpful to the community We have our vacancies listed on the HSC website but their actual intake function has not in fact, served our participants in anyway that is substantially different than calling our own front desk, and we continue to complete our on -site intakes at our facilities because they not only build important rapport with our clients, but they also gather pertinent and mandatory data to clinically diagnose and refer our participants to the appropriate level of treatment and mental health care, which the HSC is not licensed or qualified to do Thank you also for making the point that central intake system agencies in other counties have indeed been required to, and have successfully gained, funding for operations outside the HHGP and AHFA to operate and maintain their programs, thereby not depleting important local funds that are needed for housing and human service providers While West Sound does not feel entitled each year to the receiving of the HHGP and AHFA funds, housing and human service programs in our community including our own have taken a big hit financially due to the earmarking of $200,000 to operate the Housing Solutions Center and my biggest concern is that our housing and human service programs won't be able to sustain their current operations should the large amount of "earmarked" dollars continue to go to the HSC We are expected to secure outside funding for use as valuable leverage for our programs and the Housing Solutions Center should be held by the same requirements I am troubled that the HSC will be hard - pressed to refer those most in need of housing if our community housing and human service programs go away due to the inability to access our Imperative local funding These are tough times for all and it is important that each agency including the Housing Solutions Center do their part in seeking and securing a diverse funding base in an effort to keep our community programs alive Respectfully, Robin O'Grady, Executive Director This information has been disclosed to you from records whose confidentiality is protected by law Federal regulations (42 CFR, Part 2) prohibit you from making any further disclosure of it without the speck written consent of the person to whom it pertains, or is otherwise permitted by such regulations A general authorization for the release of medical or other information is not sufficient for this purpose r i YWCA Community Center eliminating racism 905 Pacific Avenue - PO Box 559 em powenng women Bremerton, WA 98337 Phone (360) 479 -0522 a of Kitsap County Fax (360) 479 -0484 Email info @ywcakitsap.org Website: www.ywcalutsap.org October 16, 2012 Bremerton City Council c/o Marie Vila Bremerton Community Development Block Grant Program 345 6" Street Bremerton, WA 98337 Subject- City CDBG Funding Denial Dear City Council Members - The Board of Directors of the YWCA of Kitsap County has directed me to submit a letter to you urging the City Council to reconsider the Grant Review Committee's denial of the YWCA's request for financial support for Legal Advocacy Services for survivors of domestic violence who, due to the trauma and other dynamics in domestic violence events, are unable to meet the crisis and safety needs of themselves and their children. Fear for their lives and their children's lives often dominates their thinking during the immediate crisis, and the legal advocate is able to empower the survivor to make choices that are best for the safety and well being of herself and her children. Legal advocacy has become even more important as YWCA Legal Advocates grapple with issues that are very complex, ranging from immigration to orders of protection, and child custody decisions. The growth in Spanish - speaking populations has dictated the need for bilingual legal advocacy services. In fact, the YWCA is one of the first agencies in the county to offer bilingual services to ensure that the needs of all women and children in crisis could be met. Our capacity to assume this role was due largely to the integrated service model we shared with the former El Centro de la Familia, and currently continues in cooperation with the Kitsap Immigrant Assistance Center Without these important services, an entire segment of our county's population has less opportunity to participate confidently in the justice system. Community Development Block Grant funding plays an important role in the complex sustainability puzzle of our Legal Advocacy program. We must continue to demonstrate to other funders and stakeholders that our community supports our efforts. While our request for support from CDBG is relatively small, it allows for value -added opportunities to leverage funds from other sources while legal advocates do the important work of promoting safety in the home, assistance throughout judicial proceedings, and opportunities to mitigate landlord - tenant challenges in gaining access to permanent housing Our Board has had the distinct pleasure of consulting with the Nonprofit Finance Fund. Consultants from San Francisco and Detroit met with staff and board to devise a plan that allowed our staff and stakeholders to identify strengths and weaknesses in our funding model. Our Board of Directors is in the process of implementing a new plan which affirms the need for further diversification of our resources and maximizing assets while building stronger donor engagement as the best strategies to foster financial health. These strategies will take time to become fruitful, and I find that at this time 1 must ask you to please analyze the rationale for the decision to deny funding to a program such as Legal Advocacy that is desperately needed by an average of 60 percent of our organizations' participants. Ultimately the program reaps a savings to government. C " To thrust our collective power toward the elimination of racism wherever it exists and by any means necessary " �' © � Unacu 41 dy Agenc; I would be grateful for your thoughtful re- consideration of our request for Legal Advocacy for survivors of domestic violence dunng these turbulent financial times. Si o *Dt Lmda yce, ecuti RESOLUTION NO. A RESOLUTION of the City Council of the City of Bremerton, Washington, approving the 2013 CDBG/HOME Funding Recommendations for inclusion in the 2013 CDBG/HOME Action Plan WHEREAS, the City of Bremerton is an entitlement community which receives a Community Development Block Grant (CDBG) each year from the Department of Housing and Urban Development, and also receives funding from HUD's Home Investment Partnerships (HOME) program through its participation in the Kitsap County HOME Consortium, and WHEREAS, the City of Bremerton has established a mandatory Policy Plan for the City's management of its HUD entitlement, including a citizen participation plan, application and review processes, eligibility, and implementation requirements for grant funded projects, and WHEREAS, the City of Bremerton conducts a competitive annual process based on the Policy Plan to determine allocation of CDBG and HOME entitlement, and WHEREAS, the City of Bremerton's 2013 Policy Plan citizen participation plan establishes a Grant Recommendation Committee to assist the Department of Community Development in reviewing CDBG and HOME applications by interviewing applicants and recommending annual project allocation decisions to the Bremerton City Council; and WHEREAS, the City of Bremerton participates in a Coordinated Application process with Kitsap County Block Grant and the Kitsap Regional Coordinating Council, which together received eight capital applications and two Non - Capital applications by the application deadline of June 29, 2012, and all of these passed the technical and eligibility review and were forwarded to the Grant Recommendation Committee; and WHEREAS, the CDBG / HOME Grant Recommendation Committee has reviewed, interviewed and discussed each of the eligible funding requests and formulated funding recommendations and a funding contingency plan based on their review, and WHEREAS, the City of Bremerton Block Grant staff on Friday, September 21, 2012 posted the recommendations to the City's websrte and advertised in the Kitsap Sun a 30- day written public comment period commencing September 21, 2012 and concluding October 22, 2012; and 1 2013 CDBG/HOME Funding Recommendation WHEREAS, no comments were received during the advertised public comment period; and WHEREAS, the Department of Community Development CDBG/HOME staff presents the Grant Recommendation Committee's recommendations to the City Council for adoption; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS SECTION]. The recitals and findings of fact set forth in this resolution are hereby incorporated as if fully set forth herein SECTION 2. The 2013 CDBG/HOME Funding Recommendations attached hereto as Exhibit A and further described in Exhibits B and C is hereby adopted, and will be incorporated into the 2013 Action Plan to be submitted to the Department of Housing and Urban Development for approval. SECTION 3. Severability If any one or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect. SECTION 4. Effective Date This Resolution shall take effect and be in force immediately upon its passage PASSED by the City Council of the City of Bremerton, Washington this day of , 2012. JIM MCDONALD, Council President APPROVED AS TO FORM. ATTEST ROGER A LUBOVICH, City Attorney SHANNON CORIN, City Clerk 2 2013 CDBGIHOME Funding Recommendation 2013 City of Bremerton EXHIBIT A CDBG /HOME Funding Recommendations Total City CAPITAL & AMOUnt Recommended City CDBG ED set- Rec'd other ECONOMIC DEVELOPMENT • CDBG aside City HOME funding COB Parks - Lillian James Walker Park $172,000 $172,000 $172,000 COB PW - ADA Ramp $25,000 $25,000 $25,000 Habitat for Humanity - Bay Vista $230,000 $94,414 $94,414 Kltsap Community Resources - Weatherization $300,000 $54,059 $54,059 X KMHS - Scattered Sites $330,755 $167,131 $167,131 X Lindquist Dental - Dental Clinic for Children $300,000 $30,000 $30,000 Washington CASH $80,000 $31,229 $31,229 X COB PW - Traffic Calming $15,000 $0 IERR - FHM Replacement Housing 1 $50,000 $0 X IERR - FHM Replacement Housing II $100,000 $0 West Sound YFC - Budding Purchase $375,000 $0 $1,977,755 $573,833 $281,059 $31,229 $261,545 Note CDBG and HOME capital project amounts may be reduced to cover project /activity delivery costs as outlined in the 2013 CDBG /HOME Policy Plan CONTINGENCIES Kltsap County CDBG If less funding is available, reduce KCR Weatherization & HK SF Rehab proportionally If more funding is available, increase HK Rehab and KCR WX at equal rates up to their requested amounts Kltsap County HOME If less funding is available, deplete IERR Replacement Housing I , then KMHS Scattered Sites, then DPA If more funding is available, increase IERR Replacement Hsg I to full request, roll remaining funds to next yr City of Bremerton CDBG If less funding is available, deplete Lindquist Dental, then KCR Weatherization, then COB PW ADA If more funding is available, increase KCR WX up to full request, then fund Lindquist Dental up to $60,000 City of Bremerton HOME If less funding is available, deplete Habitat for Humanity Bay Vista, then KMH Scattered Sites If more funding is available, increase Habitat for Humanity Bay Vista to maximum requested 2013 City of Bremerton EXHIBIT A CDBG /HOME Funding Recommendations Total Arnoun t Recommended • other Operations & Maintenance Requested Awa rd CDBG 'funding Bremerton Foodline - Agency Salaries $10,000 $10,000 10,000 KACE $20,000 $10,000 10,000 West Sound YFC - City Life Field Staff $53,935 $39,605 39,605 Boys & Girls Club $15,000 $0 Bremerton Services - Chuckwagon $24,000 $0 X Catholic Housing - Max Hale $75,000 $0 X CCS - Benedict House $138,156 $0 X Hope In Christ - Oasis Youth Continuum of Si $105,840 $0 X KCR Homeless Children & Family Services $145,061 $0 X Kitsap Legal Services - Housing Justice $10,000 $0 Kitsap Legal Services - Legal Aid $22,500 $0 RMH $36,000 $0 Weaver Foundation - Georgia's House $51,500 $0 YMCA Childcare Scholarships $25,000 $0 X YWCA - Family Services $15,000 $0 X YWCA - Legal Advocay $25,000 $0 $771,992 $59,605 $59,605 CONTINGENCIES: Kitsap County CDBG If less funding is available, reduce all awards proportionally down to the min grant award of $10,000 If more funding is available, increase awards proportionally up to their requested amounts City of Bremerton CDBG If less funding is available, reduce all awards proportionally down to the min grant award of $10,000 If more funding is available, increase awards proporionally up to their requested amounts CHGIP If less funding is availble, the award to West Sound YFC - ILS Housing Specialist project will be reduced up to their requested amount If more funding is available, the award to West Sound YFC -ILS Housing Specialist project will be increased EXHIBIT B 2013 City of Bremerton CDBG / HOME PROJECT DESCRIPTIONS A• • n: APPROVED Fund City of Bremerton Department of Community Development — CDBG Program Administration Requested: $85,473 CDBG funds will provide operating costs for overall program administration, Including salaries for the Block Grant Program Administrator and reimbursement to the City for other costs such as Information technology, public Information, telecommunications, and minimum required training and travel Recommended: $85,473 APPROVED via adoption of 2013 Policy Plan (511612012) City of Bremerton Department of Community Development — HOME Program Administration Requested: $29,061 HOME funds will provide operating costs for overall program administration, Including salaries for the Block Grant Program Administrator and reimbursement to the City for other costs such as information technology, public information, telecommunications, and minimum required training and travel A portion of this amount is paid to Kitsap County Block Grant for administrative services provided in relation to Its role as HOME Consortium Lead Agency Recommended: $29,061 APPROVED via adoption of 2013 Policy Plan (511612012) .I Bremerton Foodline — Agency Salaries Requested: $10,000* Funds will be used for salary support for one part-time Supervisor of Operations and one Driver providing the service of emergency food support to the low income and disadvantaged populations of Bremerton and the surrounding community Recommended: $10,000 Kitsap Adult Center for Education (KACE) — Requested: $20,000* Funds will be used to support a portion of the Director's time for overall coordination, plus a portion of each of three positions — the ESL Coordinator, the ABE/GED Coordinator, and the ABE/GED Instructor in order to provide an Integrated package of instruction and transition advising Recommended: $10,000 West Sound Youth for Christ — City Life Field Staff Requested: $53,935* Funds will Increase staffing The additional staff position will primarily be responsible for implementing the City Life program for low- income youth living at Nollwood and Bay Vista, allowing development of relationships between the communities, and recruiting, training, and coaching volunteer mentors Recommended: $39,605 * eligible for other Coordinated Grant Application funding sources ** received additional funding from other Coordinated Grant Application sources 2013 Coordinated Grant PROJECT DESCRIPTIONS Pagel o1`3 EXHIBIT B role]: • . • City of Bremerton Parks and Recreation Dept. — Lillian James Walker Park Requested: $172,000 CDBG funds will be used for the total project cost to develop waterfront access and shoreline - based recreation opportunities for the residents of the Anderson Cove neighborhood The park will Include paths, seating and tables, native plantings, enhanced view corridors and beach areas Recommended: $172,000 City of Bremerton Public Works and Utilities — ADA Accessible Curb Cuts Requested. $25,000 Funds will be used to Install curb ramps that meet the Americans with Disabilities Act (ADA) throughout the City, with concentration on pedestrian corridors and school zones The geographic service areas are identified in the City of Bremerton's 2007 Non - Motorized Transportation Plan Recommended: $25,000 Kitsap Community Resources — Weatherization and Minor Home Repair Requested: $300,000* Funds will provide home weatherization and minor home repairs for at least 50 low- income families within Kitsap County and its cities (Bremerton funds will weatherize and repair at least 9 homeowner occupied homes within the City limits) Up to 15% of the funds will be used for minor home repair, remaining funds are for weatherization projects Focus of the program is on safety, energy savings, maximizing use of the home and ultimately reducing the demand for energy, which will help to preserve existing housing stock, particularly for low income residents Recommended: $54,059 ** Lindquist Dental — Dental Clinic for Children Requested: $300,000* Funds will be used for capital and construction costs to build a new 6 -chair dental clinic strategically located on the Bremerton Youth Wellness Campus in East Bremerton to provide dental care to 4,340 children annually from low -and very low- income families within the Bremerton School District Recommended $30,000 CDBG Economic Development Projects: RECOMMENDED Funding: $31,229 Target Funding (10% of available Capital funding) APPROVED via adoption of 2013 Policy Plan (511612012) Washington CASH / Kitsap Community Resources — Bremerton Microcredit Initiative Requested- $80,000* Funds will provide one Kitsap Community Resources staff and associated administrative costs to support and house the Kitsap County micro business development training program which provides bi- weekly business group supports, individual technical assistance, and advanced workshops WA CASH will maintain the loan program component providing microloans to qualified applicants, and operational costs associated with program services and management of the loan fund Kitsap Community Resources will be the contracting agency for these funds Recommended: $31,229 ** * eligible for other Coordinated Grant Application funding sources ** received additional funding from other Coordinated Grant Application sources 2013 Coordinated Grant PROJECT DESCRIPTIONS Page 2 of 3 EXHIBIT B • RECOMMENDED Habitat for Humanity — Bay Vista Requested. $230,000* Funds will be used to finish construction on the last three out of the six Habitat homes being built in the Bremerton Housing Authority's Bay Vista development Families who qualify pay more than 30% of income for housing and are living in substandard housing conditions Homeowners must be able to put in 400 -500 hours of sweat equity which serves as down payment for the home Recommended: $94,414 Kitsap Mental Health Services — Scattered Site Housing Rehabilitation Requested: $330,755* Funds will be used to renovate 6 houses out of 12 owned by KMHS, including relocation of residents during construction The project renovations will focus on shared kitchen, bathroom, and living areas to extend the life of KMHS' scattered -site housing The program serves male and female adults age 18 and over who have chronic, severe mental illness and incomes that are typically 16% of area median income Recommended. $167,131 ** * eligible for other Coordinated Grant Application funding sources ** received additional funding from other Coordinated Grant Application sources 2013 Coordinated Grant PROJECT DESCRIPTIONS Page 3 of 3 EXHIBIT C 2013 All Coordinated Application Funding Recommendations Recommended Total COU nty City . CDBG D: 'ECONOMIC DEVELOPMENT Requested Award CDBG CDBG set-aside seL-aside HOME HOME'. COB Parks - Lillian James Walker Park $172,00 $172,000 $172,000 COB PW - ADA Ramp $25,00 $25,000 $25,000 Habitat for Humanity - Bay Vista $230,0 $94,414 $94,414 Housing Kitsap - DPA $100,000 $100,000 $100,000 Housing Kitsap - Fairview $87,725 $87,725 $87,725 Housing Kitsap - Rehab $214,000 $209,235 $209,235 IERR - FHM Replacement Housing 1 $50,000 $40,925 $40,925 Kitsap Community Resources - Weathenz $300,000 $213,293 $159,234 $54,059 KMHS - Scattered Sites $330,755 $330,755 $163,624 $167,131 Lindquist Dental - East Bremerton Dental $300,000 $30,000 $30,000 Martha & Mary - Call Light $68,104 $68,104 $68,104 Washington CASH $80,00 $80,000 $48,771 $31,229 COB PW - Traffic Calming $15,00 $0 Habitat for Humanity - Whittle $231,17 $0 Housing Kitsap - Chico $24,00 $0 IERR - FHM Replacement Housing II $100,00 $0 Kitsap Community Resources - Jackson Vil $150,00 $0 West Sound YFC - Budding Purchase $375,00 $0 Amount Requested $2,852,76 Amount Recommended $1,451,451 $524,298 $281,059 $48,771 $31,229 $304,549 $261,545 Projected Amt Available $1,451,45 Projected Amt Available $1,451,451 $516,950 $281,059 $56,119 $31,229 $304,549 $261,545 Roll to next funding year $0 - $7,348 $0 $7,348 $0 $0 $0 NOTE CDBG and HOME project amounts may be reduced to cover project /activity delivery costs as outlined in the 2012 CDBG /HOME Policy Plan CONTINGENCIES Kitsap County CDBG If less funding is available, reduce KCR Weathenzation & HK SF Rehab proportionally If more funding is available, increase HK Rehab and KCR WX at equal rates up to their requested amounts Kitsap County HOME If less funding is available, deplete IERR Replacement Housing I , then KMHS Scattered Sites, then DPA If more funding is available, increase IERR Replacement Housing I to full request, roll remaining funds to next year City of Bremerton CDBG If less funding is available, deplete Lindquist Dental, then KCR Weathenzation, then COB PW ADA If more funding is available, increase KCR Weathenzation up to their full request, then fund Lindquist Dental up to $60,000 City of Bremerton HOME If less funding is available, deplete Habitat for Humanity Bay Vista, then KMH Scattered Sites If more funding is available, increase Habitat for Humanity Bay Vista to maximum requested EXHIBIT C 2013 All Coordinated Aqolicatlon Funftnq Recommendations Total .. . Amoun Recommended County City Housing Housin Grant Pperations & Maintenance Requested Award CDBG CDBG Grant Grant Incentive Agape - Komonia OM $49,85 $30,000 10,000 20,000 Agape - Sisyphus II OM $68,439 $50,000 10,000 40,000 BHA - Rental Assistance $141,90 $70,000 70,000 Bremerton Foodlme - Agency Salaries $10,00 $10,000 10,000 Bremerton Services - Chuckwagon $24,0 $24,000 24,000 Catholic Housing- Max Hale $75, $40,000 10,000 30,000 CCS - Benedict House $138,156 $80,000 57,000 23,000 CK Foodbank $20,0 $20,000 20,000 Helplme House $12,000 $12,000 12,000 Hope In Christ - Oasis Youth Continuum o $105,84 $100,000 100,000 Housing Kitsap - Housing Stabilization $220,356 $135,000 135,000 Housing Kitsap - Orchard Bluff O &M $53,400 $25,000 25,000 HRB - Rental Assistance $60,000 $48,000 48,000 KACE $20,000 $10,000 10,000 KCR Homeless Children & Family Services $145,061 $140,000 140,000 Kitsap Recovery Center $131,400 $75,000 75,000 North Kitsap Fishline $45,000 $30,000 30,000 SK Helpline $65,998 $50,506 50,506 West Sound YFC - City Life Field Staff $53,935 $39,605 39,605 West Sound YFC - ILS Housing Specialist $54,627 $32,967 32,967 Westsound Treatment O'Hana House / Lil $96,000 $50,529 10,529 40,000 YMCA Childcare Scholarships $2S,000 $10,000 10,000 YWCA - Family Services $15,000 $10,000 10,000 YWCA - OM $55,000 $0 Weaver Foundation - Georgia's House $51,500 $0 RMH $36,000 $0 West Sound Treatment Center - Forward $30,00 $0 YWCA - Legal Advocay $25,000 $0 Kitsap Legal Services - Legal Aid $22,500 $0 Boys & Girls Club $15,000 $0 Sound Works Job Center $15,000 $0 West Sound Treatment Center - Behav HE $10,0 $0 Kitsap Legal Services - Housing Justice $10,00 $0 2013 All Coordinated Ameka11gmEUnd1n RecommePdat1ons Total Homeless Affordable .. . Am. nt Recommended County City Housing Housing Grant Operations & Maintenaince Rec Award CDBG .: Amount Requested $1,900,9 Amount Recommended $1,092,607 $126,506 $59,605 $647,529 $226,000 $32,967 Projected Amt Available $1,103,41 Projected Amt Available $1,103,419 $126,506 $59,605 $647,529 $236,812 $32,967 Roll to next funding year $10,812 $0 $0 $0 $10,812 $0 CONTINGENCIES- Kitsap County CDBG If less funding is available, reduce all project awards proportionally down to the min grant award of $30,000 If more funding is available, increase project awards proportionally up to their requested amounts City of Bremerton CDBG If less funding is available, reduce all project awards proportionally down to the min grant award of $10,000 If more funding is available, increase project awards propononally up to their requested amounts CDBG /HOME Basics Oct 2012 1. City is an entitlement community —we receive CDBG funding every year because HUD has determined we qualify based its formula (number of persons in poverty + aging housing stock). HOME funding comes through the Kitsap County HOME Consortium. HUD has determined that Bremerton is entitled to 43% of the County's HOME award. 2. Certain requirements: a. Planning process - 5 -year Consolidated Plan and its components: i. 5 -year Consolidated Plan Council approved every 5 -years in a PH. • Community Assessment • Housing Market Analysis • Strategic Plan —includes goals and strategies for the 5 HUD identified target areas ✓ Housing ✓ Homeless ✓ Community Development ✓ Economic Development ✓ Special Needs. • Citizen Participation Plan n. Annual Action Plan -to inform HUD of the activities we plan to fund with following year's allocation. Council approved each Autumn in a PH. iii. Consolidated Annual Performance and Evaluation Report (CAPER) —to report to HUD the accomplishments of the prior year's funded activities This is advertised for public comment, but Council approval is not required. b. Policies and Procedures - annual Policy Plan, NOFA. Council approved each Spring in a PH. The grant application is guided by the policies but,not subject to Council approval 3. Certain limits on use of funds: Staff relies on Code of Federal Regulations to run the program. Many regulatory topics are addressed in the City's Policy Plan, such as funding caps. CDBG Funding Caps: HOME Funding Caps: Administration: 20% Administration: 10% Public Services 15% CHDO (minimum): 15% Capital /ED no cap Capital: no cap 4. Discretionary Policies: such as coordination w Kitsap County on Consolidated and Policy Plans; coordination w/ Kitsap County and KRCC on Coordinated Application. These policies aim to save staff time and effort, and the latter may impact what the city is funding. For example, most homeless related activities are being funded through the KRCC Homeless Housing Grant Program, since it is targeted to that community need. CDBG /HOME Basics Oct 2012 Typical Funding Year 1 Quarter Program year begins January 1 Policy Plan development Prior year CAPER development and submission to HUD 2 nd Quarter Policy Plan Approval Application Development NOFA Prospective Applicant Mandatory Technical Assistance Application period opens GRC Recruitment 3` Quarter Applications due GRC training Application technical review by staff Application financial review by Auditor Application review and scoring by GRC Applicant Interviews GRC funding recommendations published for comment 4 Quarter Council considers and approves funding recommendations Action Plan to Council for approval Action Plan submission to HUD Program year ends December 31 AGENDA BILL CITY OF BREMERTON CITY COUNCIL . ........................................................ ............................... SUBJECT: Public Hearing on Revenue Study Session Date Budget Workshops Sourges for the 2013 Budget and Ordinance COUNCIL MEETING Date November 7, 2012 No 51� levying Property Taxes for Department Financial Services collection in 2013 Presenter Becky Hasart Phone 360- 473 -5722 SUMMARY: Tonight's public hearing is to take comments on the proposed revenue sources, including property and EMS taxes, for the 2013 budget year Revenue sources are outlined in the 2013 Proposed Budget document Property and EMS taxes are adopted separately by ordinance The City's property taxes are levied on an annual basis through passage of an ordinance Per referendum 47 (passed in November 1997) and Initiative 747, City's with a population over 10,000 are limited in how much they can increase property taxes to either 1% or the IPD, whichever is lower. This year, the July over July IPD is 1295% The attached ordinance recommends increasing both the general property tax levy and the EMS levy the full 1% as allowed bylaw However, the EMS levy is also subject to the $0.50 per $1,000 of assessed value cap, which limits our EMS collections for 2013. The attached ordinance also reauthorizes the tax collection to pay the debt service associated with the voter approved Public Safety bond ATTACHMENTS: 2013 Tax Year Levy Limit Calculations (from Kitsap County Assessor's office) Ordinance No 51 R 7 establishing the amount to be collected in 2013 by taxation on the assessed valuation of taxable property within the City limits of Bremerton and setting the property levy rate FISCAL IMPACTS (Include Budgeted Amount) The proposed 2013 Budget anticipates passage of the attached ordinance ® APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR MAYOR RECOMMENDED MOTION: Move to approve Ordinance No. 5 1 917 levying property, EMS, and public safety debt service taxes for collection in fiscal year 2013 No action required on the revenue sources portion of the public hearing — public comment only. STUDY SESSION ACTION: ❑ Consent Agenda ❑ Ge eral Business ( Public Hearing COUNCIL PRESIDENT q- ` U - COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Forth Updated 4118/2011 ORDINANCE NO. 5 ► q-1 AN ORDINANCE of the City Council of the City of Bremerton, Washington, establishing the amount to be collected in 2013 by taxation on the assessed valuation of taxable property within the City limits of Bremerton and setting the property levy rate. WHEREAS, the City Council attest that the population of the City of Bremerton for 2013 is 39,650; and WHEREAS, the City Council has properly given notice of the public hearing held on November 7, 2012, to consider the City's revenue sources for the City's General Fund budget; and WHEREAS, the city's actual levy amount from the previous year, including any refunds and abatements levied was $6,522,962; and WHEREAS, the city's actual EMS levy amount from the previous year, including any refunds and abatements levied was $1,274,482; and WHEREAS, the City Council, after hearing and duly considering all relevant evidence and testimony presented, has determined that the City of Bremerton requires a regular levy and EMS levy in the maximum amounts allowable, which is a one percent (1 %) increase as allowed by law. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. That an increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2013 tax year. The dollar amount of the increase over the actual levy from the previous year shall be $21,572 which is an effective percent increase of 0.33071% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, and any additional amounts resulting from any annexations that have occurred and abatements and refunds made. SECTION 2. That an increase in the EMS levy is hereby authorized for the levy to be collected in the 2013 tax year. The dollar amount of the increase over the actual levy from the previous year shall be $15,424 which is a percent increase of 1.0% from the highest allowable levy. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, and any additional amounts resulting from any annexations that have occurred and abatements and refunds made. This levy is further subject to the maximum allowable levy rate of $0.500000 per $1,000 of assessed valuation. 1 2013 PropertyTax SECTION 3. That a property tax levy for debt redemption of the 2010 Public Safety UTGO Refunding Bonds, as previously authorized by the voters, is hereby authorized to levy property taxes to be collected in 2013 at a rate sufficient to provide $835,000 needed to meet debt service obligations in 2013. SECTION 4. Severability If any one or more sections, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall remain in full force and effect. SECTIONS. Effective Date This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. PASSED by the City Council the day of , 2012 JIM MCDONALD, Council President Approved this day of , 2012 PATTY LENT, Mayor ATTEST: APPROVED AS TO FORM: SHANNON CORIN, City Clerk ROGER A. LUBOVICH, City Attorney PUBLISHED the day of , 2012 EFFECTIVE the day of , 2012 ORDINANCE NO. 2 2013 PropertyTax 2013 TAX YEAR LEVY LIMIT CALCULATION CITY OF BREMERTON District # 8700 Previous Year's Levy Including Any Refunds & Abatements levied = 6,522,962 The district's resolution or ordinance must authorize any increase in terms of both the dollars and percentage over the previous year's levy. This increase is exclusive of new construction, increases in state assessed property (utilities), any annexations and refunds requested Highest Allowed Levy Since 1986 = 6,479,737 Differences between this amount and the previous year's levy are refunds and abatements levied last year which are not included in this amount and /or any banked capacity your district may have. 1% Increase to Highest Allowed Levy = 6,544,534 This is the maximum allowed but may change to match what is authorized by resolution or is lawfully allowed for your district. It is exclusive of the items listed under the previous year's levy. The dollar and percent increase of the previous year's levy to collect this amount is $21,572 and 0.33071°x. Amount due to New Construction = S5,S42 New construction assessed value 21,703,970 X 2.559062 (the prior year's levy rate) = 55,542 Amount due to Increase in Utilities = 0 This amount will be zero until the values are received from the Department of Revenue. Since this amount may be unknown when you have your budget hearings, you may want to add an amount in your budget or levy certification in order to collect any unknown amount due to an increase in utilities. Current Total Assessed Value = 2,399,753,719 This amount may fluctuate until values are final in January. Tax Refunds = 13,916 & Tax Abatements = 0 Please include a dollar amount for refunds and abatements in your budget and or levy certification to show the district's intent to collect these amounts. If the district wants to collect refunds /abatements, we recommend confirming these amounts prior to completing the levy certification Projected Levy Rate = 2.750314 Maximum levy Rate = 3.454241 Maximum levy rates for cities are estimated until final levy rates for Fire and Library Districts are known. ESTIMATED TOTAL LEVY LIMIT AMOUNT;: 6.613.992 Kitsap County Assessor's Office, Shannon Lewis (360) 337 -7094 slewis @co kitsap wa us 2013 TAX YEAR LEVY LIMIT CALCULATION CITY OF BREMERTON EMS District # 8701 Previous Year's Levy Including Any Refunds & Abatements levied =1,274,482 The district's resolution or ordinance must authorize any increase in terms of both the dollars and percentage over the previous year's levy. This increase is exclusive of new construction, increases in state assessed property (utilities), any annexations and refunds requested. Highest Allowed Levy Since 1986 =1,542,370 Differences between this amount and the previous year's levy are refunds and abatements levied last year which are not included in this amount and /or any banked capacity your district may have. 1% Increase to Highest Allowed Levy =1,557,794 This is the maximum allowed but may change to match what is authorized by resolution or is lawfully allowed for your district. It is exclusive of the items listed under the previous year's levy. Amount due to New Construction =10,852 New construction assessed value 21,703,970 X.500000 (the prior year's levy rate) = 10,852 Amount due to Increase in Utilities = 0 This amount will be zero until the values are received from the Department of Revenue. Since this amount may be unknown when you have your budget hearings, you may want to add an amount in your budget or levy certification in order to collect any unknown amount due to an increase in utilities Current Total Assessed Value = 2,399,753,719 X 0.S0 / 1,000 = $1,199,876 This amount will fluctuate until values are final in January. Tax Refunds = 2 & Tax Abatements = 0 Please include a dollar amount for refunds and abatements in your budget and or levy certification to show the district's intent to collect these amounts. Projected Levy Rate =.500000 Maximum Levy Rate =500000 ESTIMATED TOTAL LEVY LIMIT AMOUNT =1.199.876 DUE TO STATUTORY RATE LIMIT Kitsap County Assessor's Office, Shannon Lewis (360) 337 -7094 slewis @co kitsaa wa us �" av b D D D Q � 2013 Proposed Budget Public Hearing ng — Revenue & Property Tax November 7, 2012 2013 Proposed Budget p g 0 • Proposed Budget Filed with City Clerk and Noticed as Available for Review • City Budget Review Workshops — October 22, 24 & 29 — November 14 & 28 (if necessary) • Public Hearing & Ordinances — November 7 • First Public Hearing on Budget, Revenue & Property Tax Levy • Ordinance No 5197 Setting Property Tax Levies — December 5 • Final Hearing on Proposed Budget • Resolution amending City Rates and Fees • Ordinance Adopting 2013 Budget 1 Fin a n cial Challenges halleg n es B Economic Downturn — Reduced consumer spending = Reduced Tax Revenue — Increase in home foreclosures = Delay in Property Tax — Reduced building and economic development = Reduced Charges for Services — Reduced home sales = Reduced Real Estate Excise Tax — Increased conservation efforts — reduced utility tax revenue — Completion/discontinuation of federal funding Revenue Considerations B • .�o Allowable property tax increase (1%) • Utility Taxes/PILOT remains unchanged (15 5% Water, 20% Wastewater, 20% Stormwater) • All Parking Taxes dedicated to Street Fund • Portion of increase to stormwater utility tax/PILOT dedicated to Street Fund (continued) • Changes to fee schedules where appropriate • Includes mterfund transfers from Police Special Projects 2 City -Vide Proposed Revenue B Budget Comparison Amended Proposed 2012 2013 Percent Budget Budget Difference Change Taxes $24,281,900 $24,223,656 ($58,244) -001% Licenses & Permits 1,157,625 1,020,825 (136,800) -11 82% Intergovernmental 13,524,457 7,179,925 (6,344,532) 4691% Charges for Services 36,676,202 36,787,899 111,697 030% Fines & Forfeits 1,464,730 1,384,500 (80,230) -548% OtherfFransfers 28,750,131 12,261,657 (16,488,474) -5735% $105,855,045 $ 82,858,462 ($22,996,583) -2172% General Fund Revenue Comparison : ow CD Amended Proposed 2012 2013 Percent Budeet Buda et Difference Change Taxes $21,968,900 $21,896,978 ($71,922) -033% Licenses & Permits 917,625 780,825 (136,800) -1491% Intergovernmental 1,222,786 644,702 (578,084) -4728% Charges for Services 5,284,900 5,230,202 (54,698) -103% Fines & Forfeits 1,133,730 1,116,500 (17,230) -152% Other Revenue 5,053,359 4,390,300 (663,059) -1312% $35,581,300 $34,059,507 ($1,521,793) -428% 3 General Fund Revenue Sources 6 • In prior years, Sales Tax was the City's General I mid largest revenue source Due to Proposed 2013 Budget economic conditions, sales tax has Taxes declined and property tax has taken the Property $ 7,679,512 lead at 23% of total revenue or 35% of Sales & Use 6,808,000 total taxes B & O 2,700,000 • Sales Tax remains flat at 20% of total Utilit Tax 4,520,000 revenue and 31 % of total taxes Other 189,466 Total Taxes 21,896 • Business and Occupation Tax remains Licenses & Permits 780 9 825 unchanged In 2013 at $2 7 million budgeted Intergovernmental 644,702 Charges for Services 5,230,202 • It 1s important to note that Inter- Fines & Forfeits 1,116,500 governmental revenue has dropped by Other Revenue 222,480 47% In 2013 due to conclusion of PILOT 1 4,167,820 federal stimulus funding Total Revenue $ 34,059,507 Property Tax Overview 6 p • Limited to 1% increase, plus new construction and annexations, unless otherwise approved by voters • Voter approved Special Bond Levies are not restricted • Property Tax Revenue includes $55,542 for new construction • Council must formally establish the annual property tax levy amount by Ordinance and communicate such levy to the County Assessor no later than November 30 of the year prior to collection 4 General Property Tax Le 6 p Y �'Y • Increase limited to 1% of highest allowed levy since 1986 plus value of new construction — Highest allowable levy $6,479,737 — 1% increase 64,797 — New construction 55,542 — Refunds & Abatements 13,916 Levy Amount $6,613,992 • 2013 Assessed Value - $2,399,753,719 - Est Levy Rate $2 75 • 2012 Assessed Value - $2,548,965,492 — Levy Rate $2 56 • Collections — Collection rate 95% of current levy $6,283,292 — Collection of delinquent taxes (estimated) 189,220 • Total Budgeted Revenue $6,472,512 EMS Property Tax Le 6 p Y �Y • Highest allowable levy $1,542,370 • 1% increase 1 5,424 • New construction 10,852 Levy Amount $1,568,646 • $ 50 maximum levy - ($2,399,753,719 /1000 x 50) $1,199,876 • Collections — Collection rate 97 5% of current levy $1,169,879 — Collection of delinquent taxes (estimated) 37,121 • Total Budgeted Revenue $1,207,000 • 5% reduction from 2012 due to decline in assessed valuation 5 r Next Steps p • • Open public hearing • Based on comments, consider and possibly adopt property tax ordinance 6 4 2013 TAX YEAR LEVY LIMIT CALCULATION CITY OF BREMERTON District # 8700 Previous Year's Levy Including Any Refunds & Abatements Levied = 6,522,962 The district's resolution or ordinance must authorize any increase in terms of both the dollars and percentage over the previous year's levy. This increase is exclusive of new construction, increases in state assessed property (utilities), any annexations and refunds requested Highest Allowed Levy Since 1986 = 6,479,737 Differences between this amount and the previous year's levy are refunds and abatements levied last year which are not included in this amount and /or any banked capacity your district may have 1% Increase to Highest Allowed Levy = 6,544,534 This is the maximum allowed but may change to match what is authorized by resolution or is lawfully allowed for your district It is exclusive of the items listed under the previous year's levy The dollar and percent increase of the previous year's levy to collect this amount is $21,572 and 0 33071% Amount due to New Construction = 55,542 New construction assessed value 21,703,970 X 2 559062 (the prior year's levy rate) = 55,542 Amount due to Increase in Utilities = 0 This amount will be zero until the values are received from the Department of Revenue. Since this amount may be unknown when you have your budget hearings, you may want to add an amount in your budget or levy certification in order to collect any unknown amount due to an increase in utilities Current Total Assessed Value = 2,399,753,719 This amount may fluctuate until values are final in January Tax Refunds = 13,916 & Tax Abatements = 0 Please include a dollar amount for refunds and abatements in your budget and or levy certification to show the district's intent to collect these amounts If the district wants to collect refunds /abatements, we recommend confirming these amounts prior to completing the levy certification Projected Levy Rate = 2.750314 Maximum Levy Rate = 3.454241 Maximum levy rates for cities are estimated until final levy rates for Fire and Library Districts are known ESTIMATED TOTAL LEVY LIMIT AMOUNT = 6,613,992 Kitsap County Assessor's Office, Shannon Lewis (360) 337 -7094 slewts@co kitsao wa us 2013 TAX YEAR LEVY LIMIT CALCULATION CITY OF BREMERTON EMS District # 8701 Previous Year's Levy Including Any Refunds & Abatements Levied = 1,274,482 The district's resolution or ordinance must authorize any increase in terms of both the dollars and percentage over the previous year's levy This increase is exclusive of new construction, increases in state assessed property (utilities), any annexations and refunds requested Highest Allowed Levy Since 1986 = 1,542,370 Differences between this amount and the previous year's levy are refunds and abatements levied last year which are not included in this amount and /or any banked capacity your district may have 1% Increase to Highest Allowed Levy = 1,557,794 This is the maximum allowed but may change to match what is authorized by resolution or is lawfully allowed for your district It is exclusive of the items listed under the previous year's levy Amount due to New Construction = 10,852 New construction assessed value 21,703,970 X 500000 (the prior year's levy rate) = 10,852 Amount due to Increase in Utilities = 0 This amount will be zero until the values are received from the Department of Revenue Since this amount may be unknown when you have your budget hearings, you may want to add an amount in your budget or levy certification in order to collect any unknown amount due to an increase in utilities. Current Total Assessed Value = 2,399,753,719 X 0.50 / 1,000 = $1,199,876 This amount will fluctuate until values are final in January Tax Refunds = 2,842 & Tax Abatements = 0 Please include a dollar amount for refunds and abatements in your budget and or levy certification to show the district's intent to collect these amounts. Projected Levy Rate =.500000 Maximum Levy Rate =.500000 ESTIMATED TOTAL LEVY LIMIT AMOUNT = 1,199.876 DUE TO STATUTORY RATE LIMIT Kitsap County Assessor's Office, Shannon Lewis (360) 337 -7094 siewis@co kitsao wa us AGENDA BILL CITY OF BREMERTON CITY COUNCIL eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee SUBJECT: Hearing on Study Session Date Resolution # W1 , regarding recovery of COUNCIL MEETING Date November 7, 2012 fees for abatement costs on the property Department DCD located at 2116 — e Street Presenter Janet Lunceford Phone 473 -5213 SUMMARY: On April 13, 2012, the City secured the house and removed garbage and debns from the property located at 2116 — e Street pursuant to an order issued by the City of Bremerton Administrative Hearing Examiner The owner of the property stated that the house was occupied without her permission, had no water or sewer service and acknowledged that it was a public nuisance She further acknowledged that she understood that the City would place a lien on the property title for the cost of the work The cost charged to the revolving abatement fund for this action totaled $2,410 24, which includes administrative fees as specified in Rate Table C of the Bremerton Municipal Code The Notice of Heanng was advertised in the Kitsap Sun on October 26, 2012, was posted on the front door of the house on the property located at 2116 — e Street and was mailed to the property owner by both regular mad and electronic certified mad Council must now decide if the fees are dust and reasonable, and how they should be collected ATTACHMENTS: Clerk's Memo dated October 25, 2012 Resolution # 318 Declaration of Posting, dated October 26, 2012 Declaration of Mailing, dated October 26, 2012 Affidavit of Publication from Kdsap Sun, dated October 31, 2012 FISCAL IMPACTS (Include Budgeted Amount) If not approved, the City's abatement fund would suffer the deficit of not collecting these funds APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR MAYOR. RECOMMENDED MOTION: Move to adopt Resolution # 3l 8 `f , ordering that the fees incurred for securing the house and removing garbage and debns from the property located at 2116 — e Street be collected as reasonable abatement costs and become a lien against the property STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business ❑ Public Hearing COUNCIL PRESIDENT COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Department of Community Development 345 6th Street, Suite 600 Bremerton WA 98337 -1873 Telephone 360473 -5213 Fax 360- 473 -5278 Janet Lunceford@d br+emerton.we us Janet Lunceford, Code E1ent October 25, 2012 Memo Ta Shannon Corin, City Clerk From: Janet Lunceford, Code Enforcement Officer -— Cc ' Andrea Spencer, Director of Community Development Heather Kauer, Asst. Director of Community Development Re. Abaternent costs for 2116 — e Street, Kathryn Tit "rth Public Works secured the house and removed garbage and debris from the property located at 2116 — 5' Street in April. The fees for this action, including the administrative fee set forth in Rate Table C of the Bremerton Municipal Code, total $2410.24. I have attached the Interfund Transfer from Public Works and a copy of Rate Table C. I have scheduled a public hearing for November 7, 2012. CITY OF BREMERTON INTERFUND TRANSFER CITY DEPARTMENTS ONLY DATE 09- Oct -12 TRANSFER # COMPLETE TH S FORM IN DUPUCATE AND RETURN TO ACCOUNTS PAYABLE TO Public Works Operations - Street Divi FROM CODE ENFORCEMENT (REVENUE DEPARTMENT) (E)(PENDITURE DEPARTMENT) QTY DESCRIPTION SUB -TOTAL TOTAL Transfer to Street Operations for 2116 5th Street house abatement Clean and board up house. Labor $ 880.00 $ 1,510.24 Equipment $ 406.00 Other - MSW Disposal $ 224.24 1510 ACCOUNT AMOUNT ACCOUNT AMOUNT 518 3049 - 54820 -9088 $ 1,510.24 I X 569.,l UlA - `v- $ 1,510.24 $ - X $ - JO SM HERE X SIGN HERE ND P NT SUPERVISOR --"�7 NUE 7 "*ENT S ERVISOR Kitsap County Public Works 0 1NV-OICE 614 Division St. (MS27) 7MF Port Orchard, WA 98366 /70/7 (360) 337 -6777 Invoice #:8909 yw4s�r Send To: CITY Of BREMERTON STREET DEPT 100 OYSTER BAY AVE N BREMERTON, WA 98312. Invoice Date: 5118012 Account No: 578 Due Date: 5/28/2012 Date Truck Ticket # Rate Units Material Amount Previous Balance � 4/0 , 70.68 �G Dlympic View Transfer Station Transactions , / .� 04113/2012 BREM 3092 3690825 - /V�j � $62 02 168 1 -MS leD ��F %� ��� /310794 04/13/2012 BREM 3091 369136 Jv O $6202 181 1 -IdISW Ytc.�• BoyL $11� 6.30 041262092 BREM 3091 3737 -11APj` $62 02 0.36 1 -MSW e - o j0 � 1 _�.�!? f/V 1$2313 041262012 BREM 3091 3737 6 616t_ 4 w c, $6202 030 1-MSW "1 18 28 Olympic View Transfer Station Transactions 4.15 ('rS266.65 Current Balance Due Current 1 .30 31 60 61- 90 > 90 Total $266.65 $7068 $000 $0 00 $0.00 $33733 r ' t RETURN THIS PORTION PLEASE PRINT ACCOUNT NUMBER ON CHECK • MAKE CHECKS PAYABLE TO KCPW MAIL YOUR PAYMENT TO KITSAP COUNTY PUBLIC WORKS Account No 578 614 DIVISION ST (MS -27) PORT ORCHARD, WA 883664686 Invoice #. 8909 Due $337 33 AMOUNT PAID: Page 1 of 1 City of Bremerton / Public Works & Utilities 6 1w oyaw Bay Ave N. Bremerton, Wa phone (3W)4734M Farc(= M -2330 - R Data: Tuesday, October 09, 2012 Went Ogler Nllrmber. 64064 law OUS10 t$ 8.0101Mlor. Dept of Community Development plosion 42 Streets pbn 2116 5th Street house Abatement Dedatls Clean and board up house at 5th & Naval Labor Cost start ID last Name A Oe�pRlsn Tobnl NOnrs cost se at 5th & Naval 5 00 $22000 04/13/12 0053 Devery Clean up and board up hou 04/13/12 1904 Iovinelli Clean up and board up house at 5th & Naval 400 $17600 04/13/12 0051 Corey Clean up and board up house at 5th & Naval 300 $13200 04/13/12 0056 Ingham Clean up and board up house at 5th & Naval 300 $13200 04/13/12 2512 Hart Clean up and board up house t Sth & Naval 5 00 5220 00 Total Labor Cost, 20.00 5880.00 Material Used , Start Dsbe ID Material Total: Equipment - Actual D j rt!D�fXe _ A Y n 200 $6800 4/13/12 3092 2574 w /1DYrd dump 100 $1500 4/13/12 3022 Clean F550 4X4 w /hook lift syst 300 $ 9600 4/13112 3019 Clean 31OSG 100 $ 500 4/13/12 73000 Clean F350 4X4 P/U 100 $ 500 4/13/12 3004 F350 300 $9300 4/13/12 3042 Clean 320 4 00 5124 00 4/13/12 3042 320 , 5406.00 Equipment Total 25.00 Other Co — "t s 4/13/1 1 of 1 W 0 ork Order Detads- FNL -LF CONI1111WInY DEVELOPiMEWT - iZATE TAB C All Rates Listed are "Nat To Exceed" Fees C. DEPARTMENT OF COMMUNITY DEVELOPMENT RATE 1. SUBDIVISIONS Preliminary Short $1,000 + $15mot Preliminary Formal PIaUBirutirrg She $2,500+ Plan $1501lot lots) 1 -100 $1 W iot (101-200 lots) $7511ot (201 + lots) Final Short $630 + $ mot Final Formal Plat/Binding Site Plan $N5 + $40/lot 2. SHORELINE MASTER PROGRAM Substantial Development Permit $ 1,300 Corsiitimral Use Permit $1,750 Shoreline Variance $1,750 Permit Revision $ Shoreline Exemption $100 3. STATE ENVIRONMENTAL POLICY ACT (SEPA) Checklist $ Environmental Impact Statement $650 + additional Review /Adoption cost of expertise 4. APPEAL (to Hearing Examiner) $350 5. PRE,APPLICATON CONFERENCE $ 100 S. ABATEMENTS �! B lai Ser e Garbage 8 Weed � and Supply Cost 7. BUILDING PERMIT FEES -Rdw W Exhibit 1 S. PLAN REVIEW FEE 65% of the buiNing Note: 50% of the Plan Review Fee may be permit fee as set waived in cases of multiple submittals of forth in Exhibit 1 identical r+tial plans within a calerular year. This waiver shall not apply in the event of an apoicable code chamge. 8. MECHANICAL PERMIT FEES -Rater to Exhibit 2 10. PLUMBING PERMIT FEES 4Re W to Exhibit 3 C•1 ResduBon No. 3168 RESOLUTION NO. 3 1 A RESOLUTION of the City Council of the City of Bremerton, Washington, reviewing charges for the abatement of nuisance conditions on the property located at 2116 — 5 Street and determining means of collection. WHEREAS, the City of Bremerton incurred costs for securing the house and removing garbage and debris from the property located at 2116 — 5 Street; and WHEREAS, Section 1.04.120 of the Bremerton Municipal Code allows the City to recoup these costs either by personal ,judgment against the property owner or as a lien against the property; and WHEREAS, the City Council is charged with holding a hearing to determine whether the fees are dust and how they should be collected, and has considered the report of charges filed by the Code Enforcement Officer of Community Development and any protests or objection filed; and WHEREAS, following the hearing, the City Council shall either confirm the report and charges therein, modify the report or reject the report; and WHEREAS, on October 26, 2012 the City caused notice of hearing to be 1) posted on the property involved, 2) served by certified mail, postage prepaid, addressed to the owner, and occupant or tenant if known, and 3) published by a legal advertisement in the Kitsap Sun, and WHEREAS, on November 7, 2012 the City Council conducted a hearing and considered all testimony; and WHEREAS, the Director of Community Development recommends the fees be collected pursuant to the Code Enforcement Officer Report of Charges as a lien against the property located at 2116 — 5 Street, NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON DOES HEREBY RESOLVE AS FOLLOWS SECTION]. The findings set forth in the recitals above are hereby adopted SECTION 2. The abatement charges, set forth in Exhibit A attached hereto, included in the report of the Code Enforcement Officer of the Department Community Development for the property located at 2116 — 5' Street, Bremerton, WA, are just and reasonable and therefore the report, and the abatement charges thereof, is hereby confirmed and approved. 1 Abatement Lien SECTION 3. The City of Bremerton will exercise its right to recapture abatement fees set forth in the report, therefore the Mayor, or designee, is hereby authorized to file the lien against the property and to take any appropriate action to collect the fees and costs owed as set forth in the report-as a result of the lien. SECTION 3. Severabiltty If any one or more sections, subsections, or sentence of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect SECTION 4. Effective Date This Resolution shall take effect and be in force immediately upon its passage PASSED by the City Council of the City of Bremerton, Washington, this day of , 2012. JIM McDONALD, Council President APPROVED AS TO FORM ATTEST ROGER A. LUBOVICH, City Attorney SHANNON CORIN, City Clerk R \LegW\Legal\Resolutions \Community Development\Abatement Lien -2116 5th Sftwt.docx 2 Abatement Lien E=BIT A ABATEMENT FEE $ 900.00 PUBLIC WORKS AND UTILITY COSTS $1,510.24 TOTAL $2 3 Abatement Lien CITY OF BREMERTON DEPARTMENT OF COMMUNITY DEVELOPMENT IN RE THE MATTER OF: DECLARATION OF POSTING Kathren Titsworth #C12 0200 STATE OF WASHINGTON) ss. County of Kitsap ) I, Allison Daniels, declare as follows- 1 . That I am a citizen of the United States of America, a resident of the State of Washington, over the age of eighteen (18) years, not a party to the above - entitled action, and competent to be a witness herein. 2. That on the 25th day of October, 2012, I posted a true and correct copy of the above captioned Notice of Public Hearing issued October 25, 2012, by stapling said notice to the front door of the house on the property located at 2116 — 5 Street. Executed at Bremerton, Kitsap County, Washington on this 25th day of October, 2012. I declare under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct to the best o my knowledge. i (��L ant: i Daniels CITY OF BREMERTON DEPARTMENT OF COMAAUNITY DEVELOPMENT IN RE THE MATTER OF: DECLARATION OF MAILING Kathren Titsworth #C110200 STATE OF WASHINGTON) ss. County of Kitsap ) I, Allison Daniels, declare as follows 1. That I am a citizen of the United States of America, a resident of the State of Washington, over the age of eighteen (18) years, not a party to the above - entitled action, and competent to be a witness herein. 2. That on the 26th day of October, 2012, I mailed a properly addressed and stamped envelope a true and correct copy of the Notice of Public Hearing issued October 26, 2012, by depositing said envelope in a mail receptacle of the U.S. Postal Service, via U. S. Regular and Certified Mail for delivery to: Kathren Titsworth c/o Ann Newell 1294 Lidstrom Rd. E. Port Orchard, WA 98366 Executed at Bremerton, Kitsap County, Washington on this 26th day of October, 2012 I declare under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct to the best of my knowledge. ant: son AFFIDAVIT OP PUBLICA rION Account #37922 AD#287097 STATE OF WASHINGTON COUNTY OF KITSAP 1, Stacey J C Hovland being first duly sworn on oath deposes and says That she is now and at all times embraced in the publication herein mentioned was the principal clerk of the printers and publishers of KITSAP SUN that said newspaper has been approved as a legal newspaper by order of the Superior Court of the County of Kitsap, in which County it is published and is now and has been for more than six months prior to the date of the publication hereinafter referred to, published in the English language continually as a daily newspaper in Bremerton, Kitsap County, Washington, a weekly newspaper in Kitsap County, Washington and is now and during all of said time, was printed in an office maintained in the aforesaid place of publication of said newspaper, that the following is a true text of an advertisement as it was published in regular issues (and not in supplement form) of said newspaper on the following date, to wit And on October 26, 2012 such newspaper was regularly distributed to its subscribers during all of said period The full amount of the fee charged for the foregoing publication is the sum of $62 01 This amount has not been paid in full J r (Signature of Principa Clerk) Subscribed and sworn to before me this day of October 31, 2012 Notary Public in and for the State of Washington, Kitsap County NOTARY PUBLIC STATE OF WASHINGTON CHRISTY M MOFFITT My Appointment EXpI= July 08 22016 CITY OF BREMERTON NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that there will be a public hearing before the City Council of the City of Bremerton on DATE NOVEMBER 7, 2012 TIME. 5 30 P M OR LATER in the Meeting Chambers at Norm Dicks Government Center 345 - 6th Street Bremerton Washington and all interested persons are requested to be present To be considered is the following APPLICANT City of Bremerton ACTION Request approval of lien to recoup costs incurred in the amount of $2410 24 for the abatement of nuisance conditions on the property located at 2116 - 5th Street ALL PROTESTS AND OBJECTIONS TO THIS ACTION MUST BE FILED IN WRITING IN THE OFFICE OF THE CITY CLERK, 345 - 6th STREET, SUITE 600 PRIOR TO CLOSE OF BUSINESS ON I'HE DA rE OF THE HEARING DATED at Bremerton, Washington this 25th day of OCTOBER, 2012 For more information regarding this action you may contact Janet Lunceford, at (360) 473 -5213 Andrea L Spencer Dir Of Community Development AGENDA BILL CITY OF BREMERTON CITY-COUNCIL 7A SUBJECT: Ordinance No 517 $ Study Session Date September 12, 2012 amending Section 2 0310 of the Bremerton COUNCIL MEETING Date November 7, 2012 Municipal Code relating to the Mayor's Department Finance _ compensation. Presenter Becky Hasart Phone: 473 -5722 SUMMARY: The proposed ordinance amends Section 2 03 010 of the Bremerton Municipal Code to reduce the Mayor's salary and eliminate the cost of living adjustment ATTACHMENTS: Proposed Ordinance. Ao, 519 9 FISCAL IMPACTS (Include Budgeted Amount). BMC currently has the Mayor's salary at $122,424 with a COLA tied to that which the Teamster's would receive There was no COLA adjustment for 2012 and no adjustment for 2013. The incumbent Mayor is currently receiving $116,560 ($122,424 less her donation back to the City of $5,864 — equivalent to 12 furlough days) Because there is no COLA adjustment for 2013 and because the proposed ordinance would not be effective until January 1, 2014 (with the next election cycle), there is no fiscal impact for either 2012 or 2013 In 2014, the potential impact would be a $15,424 yearly savings based on the full $122,424 current salary APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR MAYOR. RECOMMENDED MOTION: Move to lto'ti'Mayor's Ordinance No 151q g amending Section 2 03.010 of the Bremerton Municipal Code relating compensation. STUDY SESSION ACTION: ❑ Consent Agenda] era[ Business ❑ Public Hearing COUNCIL PRESIDENT: rJ COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Forth updated 111022011 ORDINANCE NO. 5 I q $ AN ORDINANCE of the City Council of the City of Bremerton, Washington, amending Section 2.03.010 of the Bremerton Municipal Code relating to the Mayor's compensation. WHEREAS, pursuant to the City Charter, the Mayor's salary is set by ordinance, and WHEREAS, Section 2.03.010 of the Bremerton Municipal Code adopted in 2003 established the Mayor's salary beginning in 2003; and WHEREAS, since 2003, the Mayor's salary has been adjusted by budget ordinances; and WHEREAS, the current salary established for the Mayor is $122,424, and WHEREAS, the City Council desires to amend Section 2.03.010 to reduce the Mayor's salary beginning January 1, 2014 and to make other amendments relating to the Mayor's compensation; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS. SECTION]. Section 2.03.010 of the Bremerton Municipal Code entitled "Mayor" is hereby amended to read as follows 2.03.010 COMPENSATION. Beginning January 1, 2003 the Mayor of the City shall receive a base salary of eighty two thousand seven hua&ed PAnety si-x dAm ($82,796) one hundred seven thousand dollars ($107.000) per year plus benefits, -and excludin& annual cost of living increases, w as provided to the management and professional employees of the City pursuant to Chapter 2 50 BMC. Any increase to the base salary shall be by ordinance. SECTION 2. Severabih& If any one or more sections, subsections, or sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect SECTION 3. Uectrve Date This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. 1 Mayor's Salary PASSED by the City Council the day of , 2012 JIM McDONALD, Council President Approved tlus day of 9 2012 PATTY LENT, Mayor ATTEST. APPROVED AS TO FORM SHANNON CORIN, City Clerk ROGER A LUBOVICH, City Attorney PUBLISHED the day of , 2012 EFFECTIVE the day of 9 2012 ORDINANCE NO R \Legal\ Legal \Ordinances\Executive\Mayo?s Salary (2012) doc 2 Mayor's salary