Loading...
HomeMy WebLinkAbout5145Contract Number 5145 , Vendor Sub�ect: Department File Class Begin Date End Date Review Date: Vault Date Comments KCF & THE SEATTLE FOUNDATION Letter of Agreement -- Youth Wellness Center Mayor LEG 12-1 1/26/2012 12/31/2012 � January 26, 2012 Mayor Patty Lent City of Bremerton 345 6�' Street, Suite 600 Bremerton, WA 98337 Dear Mayor Lent, This letter of agreement between the Kitsap Community Foundation (KCF) and the City of Bremerton, Washington ("City"), and The Seattle Foundation sets forth the conditions under which KCF will serve as fiscal sponsor for pre-development pro�ect management for the Youth Wellness Campus Pro�ect, a partnership between public and private sectors to benefit the youth of Bremerton (also refereed to as "Pro�ect") For the purpose of this agreement, pre-development pro�ect management consists of those dut�es and tasks set forth in Exhibit A attached hereto to perform the work required to break ground for the Youth Wellness Campus Pro�ect The initial contribut�ons to the fund are $25,000 from The Seattie Foundation's Birkenfeld Fund matched by a$25,000 contribution from the City of Bremerton Per our discussion, KCF agrees to establish a pre-development pro�ect management fund ("Fund") to pay the Youth Wellness Campus Pro�ect's financial obiigations incurred for pre-development Pro�ect management, from the date of this agreement until December 31, 2012, at which time the agreement will be reviewed for renewal The City and The Seattle Foundation each have agreed to contribute $25,000 to the Fund for the Pro�ect for a total contribution of $50,000, as noted in Exhibit B attached hereto The money heid in the Fund, shall be assessed a one-time set-up fee of two percent (2%) Additional contributions to the fund shall also be assessed a two percent (2%) one time fee dunng the de�ned scope of the agreement KCF agrees to administer funds, includmg • Receipt and acknowiedgment of monies received • Investment of monies in the fund • Distribution of monies on the thirtieth of each month upon prior written recommendation of your authorized assigned delegates • Financial reports will be provided monthly � KCF agrees to accept additional tax deductible contributions from donors to the capital campaign for the Youth Weliness Campus KCF will not be responsible for any debts incurred by the pro�ect, nor will it release any funds in amounts greater than the current balance of the fund at any time The City of Bremerton and The Seattle Foundation through Barnacle Consultmg agrees Youth Wellness Campus Fiscal Sponsorship Agreement • To provide authorized assigned delegates for the purpose of reviewing and approvmg expenditures from the Fund for the Pro�ect � That the amount distributed will be limited to the funding received by KCF, net of fees charged by KCF • To have contributions made out to the Kitsap Community Foundation (KCF) • The �nitial fee is the greater of $100 or 2% of the initial contribution to the fund Subsequent contributions to the fund will be assessed a 2% fee • That all expenditure requests from the Fund wiil be delivered to KCF at least five days prior to the 30 of the month to ailow adequate time for the delegates to review and approve the requests • That KCF wiil not provide office space, clerical or payroll assistance • The Board of Directors of KCF inay modify any recommendation or condition on distribution from a fund if, in the sole �udgment of KCF, such recommendation or condition becomes unnecessary, incapabie of fulfiilment, or inconsistent with the charitable needs of the community Whenever possible, KCF wiil confer with the donor or the donor's representative before the fund is modified and stay as close as possible to the original intent of the donor � Each party to this Letter of Agreement shall defend, indemnify and hold the other party(s), its officers, officials, employees, agents and volunteers harmless from any and all claims, in�uries, damages, losses or suits, inciuding all legal costs and attorney fees, arising out of or in connection with its perFormance under this Letter of Agreement That if a dispute arises relating to this contract, and is not resoived, the parties mvolved in such dispute (Disputants) shall first proceed m good faith to submit the matter to mediation The Disputants will �ointly appomt an acceptable mediator and wili share equally in the cost of such mediation In the event the entire dispute is not resolved within thirty (30) catendar days from the date written notice requesting mediation is sent by one Disputant to the other(s), the mediation, unless otherwise agreed, shall terminate This Letter of Agreement does not bind any party hereto to any duty or obligation other that that set forth herein The fmanaal contribution of the City and The Seattie Foundation to the Fund under this Letter of Agreement is limited to its contribution noted above If you agree with the provisions of th�s letter, please sign the original and return it to me in the enclosed envelope The copy is for your records E Youth Wellness Campus Fiscal Sponsorship Agreement I look forward to working with you Sincerely, � > ��, / %---� , -r- ,�C Pete Atha Executive Director THE KITSAP COMMUNITY FOUNDATION By �� � i i,�z��ti � , Kitsap Community Foundatior,� Board of Directors DONOR (S) g �� Pattv Le �� , City,of �remerton p'' �"^'"'� �-The Seattle Foundation Ja,�,� o� ►�(U-'f� , Attachments A Pro�ect Management Scope of Work and Deliverables B Acknowledgement of monies contributed with this agreement o? - �' - /c2 Date O/ - 2 � 2�/� Date � /av� � ate 3 Youth Wellness Campus Fiscal Sponsorship Fund Exhibit a Pro�ect Management Scope of Work and Deliverables for Exeltech Consulting, inc. The Purpose of this pro�ect is to complete the planning and pre-development work needed to break ground for site development and construction of the buildings associated with the "Youth Wellness Campus" in east Bremerton The work is being led by a team of stakeholders which are partiapating financially in the creation of the campus Pro�ect management expenses are being covered by the City of Bremerton and The Seattle Foundation's Birkenfeld Fund with grants of $25,000 from each source The scope of work is as follows • Staffing stakehoider's planning comm�ttee: preparation of agendas and meeting discussion summaries, scheduling meetings and presentations, maintaining communications • Development and updating of the pre-development timeline of activities and budget based on input from the committee • Determination, for committee approval, of the specific activities to be completed and issues to be resolved during the pre-de�elopment phase, such as campus governance and operation, campus operating budget w/ pro rata expense sharing, site development expenses, capital construction budget and finanang plan, identification of shared expenses vs individual organizational expenses, and, other activities as identified by the committee • Ident�fication and support for securing sources of funding for pre-development, including grantwriting; and, the identif�cation of the entity responsible for securing funding • Based on input from the committee, determine the ideal mix of tenants for the Health & Weliness buildmg to be designed by Steven Holl, invitation of tenant organizations to participate in planning and funding for construction of the building If construction funding is not determined to be the role of these organizations, then the development of a suitable lease and rent structure to cover operations as well as to amortize the cost of construction � Facilitate discussions between the committee and architects, engineers and other profess�onals • Manage the relationship with the Organizational Systems Renewal interns from Seattle Un�versity � Report to the City Councii quarterly concerning pro�ect progress as well as providing a final report at the conclusion of the pre-development pro�ect management contract • Execute the direction given by the comm�ttee with respect to site preparation, demolition, inspections, architectural design and engineer�ng plans, including and as appropriate permit applications Deliverables: • Pre-development timelme and budget • Grant proposals � Quarterly and final progress reports for City Council, mid-term (5 months) progress and financial report with list of tasks still to be completed for the committee YoutIl WeIlziess Campus �isca! Sponsoishzp �und Exl�----ib�t B Fro�erty Tiansferred To In�ftate Agreenie�it F.siabl�shing Youth Wellness Caanpus Fiscal S���nsarshtp Fund � Please attach copy aF fiznds/checic(s}/�roperty transfe�Yed to uiitiate aga.eemen� � ---- ---- � The Seatt[e Foundation 1200 5th Avenue Suite 1300 , Wci�s Fargo 9 991�hud Ave f�th F!r Seattle WA 98f0i-3151 s��,tFe wqss�oa CHECK pATE CHECK NO f/4/2012 ^1e2455 CNECK AMO~ p '� Y � Wen�-five thousand and xx / 100 Dollars TO 7HE K�tsap Commun�ty Foundation ORUER PO 8ox 3670 OF S�lverdafe, WA 98383-3670 v Payabfe 345 6th St , Ste 600 (360) 473-5304 [ WA 9$337 � 00 �- � � 1 AUTHOREZED SIGNATURE SECOND SIGNA i URE RE4UIP,EO iF OVcR 510 000 CNECK DATE 02/09/12 34713? PASC THE SUM OF TW�N'TY FIVE THpUSAND l]pL��S & 7ER0 C�NT So�� �� x � x 2 5, 0 0 0 0 0 x TO TuF, ' Voad After 6 tionrhs ORDE4 KTTSAP CONMFJ:VITy E'ptTNDA�zON oF PO 30X 3670 SILVRRDRLE !dA 98383-3670 1 � : � � . Bank and other financial account information has been redacted pursuant to 42.56.230(4) which provides that credit card numbers, debit card numbers, electronic check numbers, card expiration dates, or bank or other financial account numbers, are exempt from public inspection and copying except when disclosure is expressly required by or governed by other law.