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5135
AGAPE UNLIMITED
ASA -- Shelter Plus Care Grant
CDBG
LEG 12-1
2/1/2012
6/30/2013
2015
AGENCY SERVICE AGREEMENT
Shelter Plus Care Grant
CFDA Number: 14.238
AN AGR�EMENT, by and between the Crty of Bremerton heremafter referred
to as "City" and Agape Unlunited, heremafter referred to as "Agency" by wluch the
Agency agrees to carry out specific activrties under the City of Bremerton's Shelter Plus
Care Grant Program and estabhslvng certain other terms and condrtions of operation.
IT IS MUTUALLY AGREED AS FOLLOWS:
ARTICLE I. PROJECT
1. SCOPE OF SERVICES
The City, as recipient of a Shelter Plus Care Grant from the Uruted States
Department of Housmg and Urban Development (HUD), hereby designates the Agency
to undertake, and the Agency hereby agrees to undertake the activrties specifically
descnbed m the applications and management procedures/plan and summarized below
Agency will provide affordable housmg and a full range of services to homeless
mdividuals who have chroruc alcohol and drug problems The contmuum of housmg
linked to appropnate social sernces is designed to promote self-sufficiency and clean and
sober livmg by providing gradually increasmg levels of responsibilrty and mdependence
based on personal progress m meeting recovery goals. Project based assistance vv�ll be
provided m accordance with the Crty's agreement with HUD for grant number
WA0098COT011104, executed on April 10, 2012 for renewal date July 1, 2012 Tenant
Based assistance will be provided in accordance wnth the City's agreement with HUD for
grant number WAOl0000T011104, executed on Mazch 6, 2012 for renewal date
February 1, 2012 Sponsor Based assistance will be provided m accordance wrth the
City's agreement wrth HUD for grant number WA0099COT011104, executed on March
6, 2012 for renewal date February 1, 2012
The Management Procedures/Plan (Attachment 1) outlmes the management of the three
programs.
2. TERM OF AGREEMENT
The term of tlus Agreement is February 1, 2012 through June 30, 2013,
deternuned by the specific grant, but may be extended pursuant to an amendment to this
Agreement as authonzed in Article IV.8, or should additional time for audrting tlus
project be reqwred, in accordance with law, this Agreement shall be deemed
automatically extended until such time as the said audit shall be completed In any event,
the term of tlus Agreement shall cover the penod that the Agency has control over
Shelter Plus Caze funds.
3. PROGRAM REPORTING
The Agency shall submit such reports as reqwred by the Crty to meet rts local
obligations and rts obligation to the Department of Housmg and Urban Development.
The City will prescnbe the report format, as well as the time and location for submission
of such reports Required reports mclude but are not limrted to the followmg:
(A) Semi-Annual Performance Reports wluch shail include all mformation required
by HUD m the final Annual Performance Report
(B) Annual Housmg Qualrty mspections and rent reasonableness studies.
ARTICLE II. FINANCIAL CONDITIONS
1. BUDGET AND COMPENSATION
The Crty shall reunburse the Agency rts allowable costs for the services identified
in tlus Agreement not to exceed $ 40,368.00 (Forty thousand three hundred sixty-eight
dollars) under pro�ect based assistance contract WA0098COT011104, $112,500.00 (One
hundred twelve thousand five hundred dollars) under sponsor based assistance
contract WA0099COT011104, and $50,952.00 (Fifty thousand nine hundred fifty-two
dollars) under tenant based contract WAOl0000T011104 upon presentation of properly
executed monthly mvoices in a form approved by the City
Such reimbursement shall constitute full and complete payment by the Crty under
this Agreement Allowable costs shall mean those necessary and proper costs identified
in the Agency's application and approved by the City unless any or all such costs are
disallowed by the State of Washington or the United States.
2. DOCUMENTATION OF COSTS AND OTHER FINANCIAL REPORTING
All costs sha11 be supported by documentation, as evidence of the nature and
propnety of the charges All accounting documents pertalning in whole or in part to this
Agreement shall be clearly identified and readily accessible, and upon reasonable notice,
the City and Umted States shall have the nght to audit the records of the Agency as they
relate to the work. The Agency shall also
(A) Maintaui an effechve system of mternal fiscal control and accountabilrty for all
Shelter Plus Caze funds, and make sure the same are used solely for authorized
purposes.
(B) Keep a contmumg record of all disbursements by date, check number, amount,
vendor, descnpt�on of items purchased and line item from which money was
expended, as reflected m the Agency's accountmg records
(C) Mamtain financial records for a penod of five (5) years after receipt of final
monitonng letter from the City provided that the Annual State audit (which
includes the Shelter Plus Caze Program) has been completed
(D) Permit mspection and audit of rts records vv�th respect to all matters authorized by
tlus Agreement by representatives of the City the State Auditor or the Uruted
States at any hme dunng normal business hours and as often as necessary
(E) Inform the Crty concernmg any funds allocated to the Agency that the Agency
anticipates will not be expended dunng the Agreement penod, and permrt
reassignment of the same by the Crty to other agencies
(F) Repay to the Crty any funds in rts possession at the time of termuiation of this
Agreement that may be due to the Crty or the Uruted States
3. REIMBURSEMENT
The Crty sha11 reimburse the Agency only for actual incurred costs upon
presentation of a properly executed invoice m a form approved by the CiTy Only those
allowable costs directly related to the Agency's applicahon, shall be paid consistent with
Article II paragraph 2.
In the event the Crty or Unrted States determines any funds were expended by the
Agency for unauthonzed or ineligible purposes or the expenditures constrtute disallowed
costs m any other way, the Crty or United States may order repayment of the same. The
Agency shall remrt the disallowed amount to the City withm tlurty (30) days of wntten
notification of the disallowance.
(A) The Agency agrees that funds determmed by the City to be surplus upon
complehon of the Agreement will be sub�ect to cancellat�on by the City
(B) The Agency agrees that upon expuation of this Agreement, the Agency shall
transfer to the City any Shelter Plus Caze funds on hand at the hme of exp�ration
and any account receivable attnbutable to the use of Shelter Plus Care funds.
(C) The City shall be relieved of any obligation for payments if funds allocated to the
Crty cease to be available for any cause other than misfeasance of the Crty rtself.
(D) The City reserves the nght to wrthhold payments pendmg tunely delivery of
program reports or documents as may be required under tlus Agreement
ARTICLE III. FEDERAL CONDITIONS
1. UNIFORNd ADMINISTRATIVE REQUIREMENTS
Agency shall comply wrth regulations set forth in 24 CFR part 582
2. CONF�.ICT OF INTEREST
In addrtion to the conflict of mterest requirements in 24 CFR part 85, no person
who is an employee, agent, consultant, officer, or elected o�cial or appomted o�cial of
the Agency, who exercises any function or responsibilities wrth respect to the program or
who are in a posrtion to participate m a decision makmg process or gain inside
mformation wrth regazd to such activrties, may obtain a financial interest or benefit from
the activrty, or have a financial mterest in any contract, subcontract, or agreement vv�th
respect to the proceeds of the shelter plus care assisted activrty erther for themselves or
those wrth whom they have busmess or immediate family ties, duniig theu tenure or for
one year thereafter Participation by homeless individuals who also are participants
under the program m policy or decision makmg under 24 CFR part 582 300 does not
constitute a conflict of mterest
3. DISPLACEMENT, RELOCATION, AND REAL PROPERTY
ACQUISITION
The Agency shall comply with the requirements relating to displacement,
relocat�on, acquisrtion and replacement of housmg (24 CFR part 582 335) Displacement
of persons (families, individuals, businesses, non-profit organizations and farms) as a
result of activities assisted with Shelter Plus Care funds is generally discouraged and m
all instances must receive prior written approval from the Crty.
4. LEAD BASED PAINT
Agency shall comply with HUD Regulations on Lead Based Paint hazards in
federally owned housmg and housmg receivmg Federal assistance. (24 CFR Part 35)
5. DISCRIMINATION PROHIBITED
Under the act�vities, funded in whole or in part by Shelter Plus Care, Agency shall
comply vv�th 24 CFR part 582.330.
ARTICLE IV: GENERAL CONDITIONS
1. COIVIPLIANCE WITH LAWS
The Agency, in performance of this Agreement, agrees to comply with all
applicable Federal, State and Local Laws and ordinances, and the rules and regulations
promulgated by the U S. Department of Housmg and Urban Development, mcludmg but
not limrted to Shelter Plus Care Regulations and other policies and guidelines established
for the Shelter Plus Care Program regardless if the law is specifically stated in tlus
Agreement
2. LICENSING AND PROGRAM STANDARDS
The Agency agrees to comply wrth and to obtam at rts own expense, if necessary,
all applicable Federal, State, County or MuYUCipal standards for licensmg, certification
and operation of facilrties and programs, and accreditation and licensmg of mdividuals,
and any other standards or cntena as descnbed in the Contract to assure quality of
services
3. INSURANCE
The Agency shall maintam at all times a policy of comprehensive general liability
insurance providing an amount of $1,000,000.00 per occurrence, protechng the City of
Bremerton from any and a11 damages wluch may arise m connection with the services to
be provided hereunder, whether or not such damages are alleged to anse from acts or
omissions wluch aze the sole negligence of the Crty, rts officers, employees, and or
agents, or the combined negligence of the City and others Such msurance shall mclude
the City as additional msured and shall not be reduced or canceled without 30 days
wntten pnor notice to the Crty The Agency shall provide and maintam a current
Certificate of Insurance as evidence of the insurance required m tlus section
4. INDENINITY
The Agency agrees to defend, mdemnify and hold hannless the City, its appomted
and elected officers and employees, from and agauist any and all liabilrty, loss, costs,
damage and expense, including costs and attorney fees in defense thereof because of
actions, clauns or lawsuits for damages resulting from personal or bodily injury,
including death at any time resulting therefrom, sustained or alleged to have been
sustamed by any person or persons and on account of damage to properly, arising or
alleged to have arisen directly or mdirectly out of or m consequence of or the
performance of this Agreement, whether such in�uries to persons or damage to property is
due to the negligence of Agency, its subcontractors, agents, successor, or assigns. This
provision shall be mapplicable to the extent the City are �udicially found solely negligent
for such damage or mjury
5. NOTICES
Any notices reqwred to be given by the Crty to the Agency or by the Agency to
the City shall be in wrrting and delrvered to the following parties at the following
addresses•
City Agency:
CDBG Program Administrator Barbara Day Max
City of Bremerton AGAPE
345 6 Street Suite 600 5464 Kitsap Way
Bremerton, WA 98337 Bremerton, WA 98312
6. ASSIGNMENT AND SUBCONTRACTING
The Agency shall not assign or subcontract any portion of the services provided
vv�thin the terms of this contract wrthout obtaining pnor written approval from the Crty
All terms and conditions of this Contract shall apply to any approved subcontract or
assignment related to the Contract
7. RESERVATION OF RIGHTS
Fa�lure to msist upon stnct compliance wrth any terms, covenants or condihons of
this Agreement shall not be deemed a waiver of such, nor shall any waiver or
relinquishment of such right or power at any time be taken to be a waiver of any other
breach
8. AMENDMENTS TO AGREEMENT
The parties hereby further agree that this Agreement cannot be amended or
modified without the written concurrence of both parties
9. FAILURE TO PERFORM
In the event of a failure by the Agency to comply, with any terms or conditions of
this Contract or to provide m any manner the activrties or other performance as agreed to
herem, the Crty reserves the right to temporarily withhold all or any part of payment
pending correction of the deficiency, suspend a11 or part of the contract, or prohibit the
Agency from incurring addrtional obligat�ons of funds until the City is satisfied that
corrective action has been taken or completed. The option to vv�thhold funds is in
addition to, and not in lieu of, the Crty's nght to terminate as provided m Article IV. 10 of
the General Condrtions of tlus Agreement. T'he City may consider performance under
this Agreement when considering future awards.
10. TERMINATION
If the Agency fails to comply vv�th the terms and condrtions of tlus Agreement,
the Crty may pursue such remedies as are available in accordance wrth 24 CFR 85 43
includmg but not limited to, the termination of tlus Agreement m the manner specified
herem
(A) Termmation for Cause - If the Agency fails to comply wrth the terms and
conditions of this Agreement and any of the followu�g condrtions exist
(1) The lack of compliance vv�th the provisions of tlus Agreement are of such
scope and nature that the Crty deems contmuahon of tlus Agreement to be
substantially non-beneficial to the public interest,
(2) The Agency has failed to take satisfactory corrective action as duected by
the Crty or rts authonzed representative wrtlun the time specified by same,
(3) The Agency has failed vv�thm the tune specified by the Crty or rts
authonzed representative to satisfactonly substantiate rts compliance vv�th
the terms and conditions of tlus Agreement,
' The Crty may termmate tivs Agreement in whole or in part, and thereupon shall
notify in writing the Agency of the ternunation, the reasons therefore, and the effechve
date. The effective date shall not be pnor to notificat�on of the termination by the Crty to
the Agency Costs resulting from obligahons incurred by the Agency after termination of
the Agreement are not allowable unless specifically authorized in writmg by the City.
(B) Termmation for Convemence
The award may be termmated for convenience, in whole or m part, as follows.
(1) By the City wrth the consent of the Agency T'he two parties shall agree
upon the termmation conditions, mcluding the effective date and m the
case of partial termination, the portion to be terminated, or
(2) By the Agency upon submitting written notificahon to the City. The
wntten notification must set forth the reasons for the termination, the
effechve date, and in the case of partial ternunation, the portion to be
terminated. However, in the case of a proposed partial ternunation, the
City may terminate the award m its entirety if the City determines that the
remairung porhon vv�ll not accomplish the purpose for wluch the award
was made.
(C) Termination for Withdrawal, Reduction or Limitation of Fundme In the event that
fundmg from the Federal govemment is withdrawn, reduced or limrted in any way
after the effective date of this contract, and pnor to rts normal completion, the
Crty may summarily terminate this Contract as to the funds reduced or limrted,
notwithstandmg any other termmation provision of this contract. Termmation
under this Section shall be effective upon receipt of wntten notice by the Agency
or rts representative
11. CLOSE-OUT
Upon termination of tlus Contract, m whole or m part for any reason including
completion of the pro�ect, the followmg provisions shall apply
(A) Upon wntten request by the Agency, the Crty shall make or arrange for payment
to the Agency of allowable reimbursable costs not covered by previous payments,
(B) The Agency shall submrt witlun thirty (30) days after the date of expiration of tlus
Agreement, all financial, performance and other reports requ�red by this
Agreement, and in addition, vv�ll cooperate in a program audrt by the City,
(C) In the event a financial audrt has not been performed prior to close-out of tlus
Agreement, the Crty retains the right to withhold a just and reasonable sum from
the fmal payment to the Agency after fully considenng the recommendation on
disallowed costs resultmg from the final audrt
12. VENUE AND CHOICE OF LAW
Any action at law, suit in equity, or other judiciai proceeding for the enforcement
of tlus Agreement or any provisions thereof shall be instituted only in the Court of the
State of Waslungton, County of Kitsap It is mutually understood and agreed that this
Agreement shall be governed by the laws of the State of Waslungton, both as to
interpretation and performance
13. SEVERABILITY CLAUSE
It is understood and agreed by the parties that if any part, term, or provision of
tlus contract is held by the courts to be illegal or in conflict vv�th any law of the state
where made, the validrty of the remaarung portions or provisions shall not be affected,
and the rights and obligations of the parties shall be construed and enforced as if the
Agreement did not contasn the particular part, term, or provis2on held to be invalid.
14. INTEGRATED DOCUMENT
This Agreement wrth any attachments conshtutes the entire agreement between
the parties and both parties acknowledge that there are no other agreements, written or
oral, that have not been fully set forth in the text of tlus Agreement
EXECUTED this r ��� �` day of �a 2012
AGENCY•
(Agency
I:
�
�V�. �IrPZ - ����G�� � ��iS (�i (e c.
(Please Prult Name and Title)
S ���/, �
(Date)
ADMINISTRATOR SHELTER PLUS CARE PROGRAM
' sl��l��z
Administrator Date
MAYOR, CITY OF BREMERTON
� G�%�� 0`C. S 1 a� � Za c
Patty Lent Date
Approved as to form:
INDEX TO SHELTER PLUS CARE AGREEMENT
Article I. Project
1 Scope of Services
2 Term of Agreement
3 Program Reportmg
Article II Financial Conditions
1 Budget and Compensation
2 Documentation of Costs and Other Financial Reportmg
3 Reimbursement
Article III. Federal Conditions
1 Uruform Administrative Requirements
2 Conflict of Interest
3 Displacement, Relocation, Acquisition and Replacement of Housmg
4 Lead Based Paint
5 Discnmination Prohibrted
Article IV General Conditions
1 Compliance with Laws
2 Licensmg and Program Standards
3 Insurance
4 Indemnity
5. Notices
6 Assignment and Subcontractmg
7 Reservation of Rights
8. Amendments to Agreement
9 Failwe to Perform
10 Termination
11 Close-Out
12. Venue and Choice of Law
13 Severability Clause
14 Integrated Document
ATTACHMENT #1
SHELTER PLUS CARE
MANAGEMENT PROCEDURES/PLAN
Shelter Plus Care (SPC) is a U.S. Department of Housing and Urban Development
(HLTD) housi�g grant specifically aimed at housing the disabled homeless population
wlule ensunng that theu on-gomg needs are met through achve case management SPC
provides housing assistance funds and requires the agency mvolved to provide an equal
amount of services to the client The client must be homeless and disabled with erther, or
a combmation of the following disabilrties• severe mental illness, chemical dependency,
or AIDS or AIDS related illness AGAPE, as sponsor of the SPC Program vv�ll manage
the program in accordance with the plan as descnbed in the application and descnbed
below
Scone of Services/Historv
The Crty of Bremerton imtially submitted an applicahon to HUD on July 6, 1993 under
the McKinney Shelter Plus Care Program for rent assistance to provide alcohoUdrug free
permanent housing for 8 homeless women wrth children and 16 homeless men disabled
by chroruc alcoholism and substance abuse A grant in the amount of $596,400.00 was
awarded on January 5, 1995. Agape Unlimited, a state licensed non-profit alcohol and
drug treatment provider, serves as the sponsor and pnmary social service provider for the
project. Agape Unlunited and the Crty have successfully applied for renewal funds every
year smce the initial award, see below for current funding levels
Funds were awarded under three components of the Shelter Plus Care Program
Pro�ect Based Rental Assistance (PBRA) Assistance is provided to AGAPE for units
located at 1323 and 1329 Crawford St Participants do not retain assistance if they move
Sponsor based Rental Assistance (SBRA) Participants reside in housmg owned or leased
by Agape Participants do not retain assistance if they move
Tenant Based Rental Assistance (TBRA). Provides grants for rental assistance wluch
allows participants to choose housing of appropnate size (goes with tenant) Agape may
require participant to live in a specific structure the first year and in a specific area for the
remainder of the participation. Umts are located throughout Bremerton city limrts
All three components, Pro�ect Based Rental Assistance (PBRA), Tenant Based Rental
Assistance (TBRA) and Sponsor Based Rental Assistance (SBRA) of the original grant
have been completed and must be renewed annually. The City submitted and received
fundmg for 2012 as follows.
Amount I 0 BR I 1-BR I 2-BR ( 3-BR I 4BR I 5-BR
TBRA � $50,952.001 14
SBRA $112,500.00 4 4 1
PBRA $40,368.00 2
Agape's program is composed of three stages•
Irutial outreach and residential chemical dependency treatment (funded by non Shelter
Plus Care sources),
Drug/alcohol free group livmg vv�th intensive treatment and�ob trauung services,
(Pro�ect Assistance)
Permanent supportive housmg m the community.(TBRA and SBRA)
The contmuum of housmg linked to appropnate social services is designed to promote
self-sufficiency and clean and sober living by providmg gradually increasing levels of
responsibilrty and independence based on personal progress in meetmg recovery goals
The group houses, located at 1323 and 1329 Crawford St m Bremerton, provide 18 beds
of permanent housing v�nth cookmg, cleaning, laundry and recreational facilities mcludmg
a common room and garden The program provides a home-like, not an mstituhonal
environment for residents Moreover, the houses are only two blocks from the Agape
outpatient treatment facility
The Sponsor based component is typically used both as an intermediary phase and an
alternative to group living for families. Agape has identified apartment uruts throughout
the community to utihze m the program.
For the Tenant based component, participants must have obtained the self-sufficiency to
maintam a unrt vv�th little assistance
Particinant Selection
Participants must be
� Chemically dependent, participatmg in an outpatient treatment program
• 18 years of age or older
• Homeless
• Livmg on the street or m a homeless shelter, released (wrth no housmg options) to the
streets from �ail, in-treatment programs, and hosprtals
Pnonty for housmg assistance will be as follows.
First Pnonty: Individuals livmg on the street;
Second Priority Release from the jail to the street,
Third Pnority: Release from treatment to the street
Screening and selection process v�nll be coordinated by AGAPE who vv�ll interview each
potential participant to determme eligibihty. Persons eligible for the project will be
placed on a waitmg list and are responsible to contact AGAPE, by telephone, at least once
2
every three days to mdicate they are still interested in the program Tenants are selected
from those eligible based upon their position on the waiting list (unless there are
documented extenuahng circumstances)
Method for Assigning Units
Assignment of uruts is determined according to the clients' needs, mcludmg stabilrty m
treatment, family size, level of self-sufficiency and need for on-gomg peer support
When residents move out of a Pro�ect Based wut, Agape will move new residents mto the
bedroom that was vacated. Participants that can be accommodated by the Project Based
houses will not be moved around the house unless a woman or man wrth several children
requ�res the lazger spaces located m the lower level of the buildmgs Men, mcluding men
with children reside m one house and women, mcluding women w�th cluldren reside in
the other house
Smaller Sponsor Based uruts are utilized by smgle individuals l�ugh m self-sufficiency
Large umts aze utilized as multiple adult dwellmgs or as housmg for parents with
dependent children The appropnate housmg wut will be determined taking mto
consideration the qualrty, access to services, and appropnateness of the unit type
Those movmg into Tenant Based assistance will locate their own housmg within the Crty
of Bremerton. AGAPE will assure the unit meets HQS. The size and type of housing
will be determmed according to family size and need
Participant Role in Ouerations/Manasement
Residents at the group houses vv�ll be responsible for regular house mamtenance,
mcluding cleaning and yard work Group home residents will have weekly house
meetmgs to address both community and operahons issues, and vv�ll provide input on
program evaluation These meetmgs will address mutual responsibility for house chores
All program participants will be mvolved in decision making and problem solving for the
program through on-going program evaluahons
Aaalicant Role in Onerations/Maintenance
Agape is responsible to ensure that the houses aze properly mauztained, contract for
necessary repairs, collect rent, provide cleaning supplies and provide yard tools Agape
counselors assist residents to develop skills for house mamtenance, implement the chore
list, and facilitate resident meetings. Agape is responsible to ensure that sufficient
fundmg is available to operate and mamtain the buildings properly. Agape pays all uhlrty
bills, but not long distance phone costs. Agape is available m the evenings and weekends
to provide help and supervision for participants.
Participant Eligibilitv Verification
Agape �nll verify eligibility and determine Total Tenant Payment (TTP) for all
panc�ipants. The following documentation will be required to determme ehgibihty for
each participant
1. Intake application
2. Certification of homelessness
3. Certification of disabihty
4 Income venfication
Pavment
The rent to be paid by each tenant will be calculated based on the hi est of
• 30 percent of the family's monthly ad�usted mcome (ad�ustment factors include the
number of people in the family, age of family members, medical expenses, and cluld
care expenses); or,
• 10 percent of the family's monthly mcome.
Housin� Oualitv Standards and Rent Reasonableness Certification
All necessary Housmg Quality Standazds (HQS) Inspections and Rent reasonableness
studies vv�ll be performed by Agape who will also mauitain the requued documentation
Agape may enter mto a contractual agreement relative to the Shelter Plus Caze Program
vv�th a landlord only after it has certified that the housing urut meets HQS and rent
reasonableness cntena
Lead Based Paint Reauirements
AGAPE will assure all ututs meet HUD's Lead Based Pamt Requ�rements
Assessment Methods
The Cont�nuum of Care Coalition consists of local participatmg agencies providing
services, and Agape The committee will meet at least monthly to share program
mformation on housmg uruts, client services and record keeping requirements The Crty
of Bremerton will participate m the meetings once a year
Addrtionally, the Coalrtion will assess and make recommendations regarding
• how effechve outreach efforts were to identify uutial program participants and
additional participants as space became available,
• how well coordinated the system of services is to meet the changmg needs of clients,
• how efficient is the mecharusm for admmisteruig rental assistance.
The Coalition will discuss specific case studies to measure the clients' stability m
housing, improved functiorung, the use of treatment and commuiuty services, the degree
of independence aclueved, and the degree of client satisfaction with the services
provided.
AGAPE will submit semi-annual reports to the City of Bremerton.
Request for Pavment
No less than two weeks prior to the last day of each month Agape must provide
venfication of rent subsidy payments requ�red for the upcommg month NO PAYMENT
WILL BE MADE UNLESS THIS VERIFICATION IS RECEIVED Such venfication
includes the following
1 Documentation regarding participant eligibility as previously descnbed,
2 HQS mspections and rent reasonableness studies as descnbed above,
3 A signed contract between Agape and the Landlord for payment of housing
assistance,
4 A signed lease agreement for a period of no less than tlurty (30) days between the
Landlord and Agape,
5. An agreement between the Landlord and the service agency regardmg support
services
The Crty of Bremerton will promptly process the payment
Administrative Fee
The HLTD Shelter Plus Care program authonzes an eight percent (8%) adnumstrative fee
for the followuig activrties: providmg rental payments to landlords, examming family
income; providing housmg information and assistance, inspecting uruts for HQS; and
receiving new participants mto the program. An analysis mdicates the Crty of Bremerton
provides approximately 25% of these services and AGAPE provides 75% Therefore, a
6% admirustrative fee will be available to AGAPE and a 2% admuustrative fee will be
available to the Crty of Bremerton Admuustrative funds must be disbursed based on the
actual time spent on admirustrative funchons pertauung to the grants In order to ensure
that Administrative fee lasts for the duration of the program yeaz, the CiTy and Agape may
choose to draw less of the Admuustrative fee than they are entitled to based on hmecard
records In no uistance shall an amount in excess of that supported by the timecazd be
drawn in any given month. Documentation of the time spent on the activities must be
maintamed by the Crty of Bremerton and AGAPE
Housin� Assistance Pavments
Rent subsidy payments will be made by Agape to the landlord(s) as appropnate
Agape will masntain a special banlc account dedicated solely to Shelter Plus Care
activities. All funds received from the Crty of Bremerton will be placed m and disbursed
from tlus account
Agape will mamtain records of rent subsidy payments to landlords.
Vacancv Pavments
Agape must immediately notify the Crty of Bremerton upon termuiation of tenancy so
that the Crty may deternune allowable vacancy payments to landlord(s)
HUD Required Renorting
AGAPE will provide the data to the Crty of Bremerton for the HUD annual report