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Home My WebLink About06/06/2012 AGENDA I +u CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 ❑ Phone (360) 473 -5280 JUNE 6, 2012 CITY COUNCIL MEETING AGENDA 1 BRIEFING 5 00 — 5 30 P M in COUNCIL CONFERENCE ROOM 603 A General Council Business 2 CALL TO ORDER 5 30 P M in FIRST FLOOR CHAMBERS A Pledge of Allegiance B Invocation 3 MAYOR'S REPORT 4 PUBLIC RECOGNITION 5 CONSENT AGENDA A Claims & Check Register B Minutes of Meeting — May 16, 2012 C Minutes of Study Session — May 23, 2012 D Interlocal Agreement for Mutual Aid and Establishing a Traffic Safety Task Force E Interlocal Agreement with Kitsap County for Water Main Construction on Orange Drive F Confirm Appointment of Shannon Conn to the position of City Clerk G Confirm Appointment of Heather Stinson to the position of Assistant Director of Community Development at Pay Band 16, Rate 4 of the City of Bremerton 2012 Management Salary Plan 6 GENERAL BUSINESS A Resolution No 3172 to amend Police Department Rate Table D relating to Chicken Licensing, and Parks & Recreation Department Rate Table F relating to Gold Mountain Golf Course Rates & Fees B Ordinance No 5186 to amend Ordinance No 5173 relating the City of Bremerton 2012 Budget (Mid -Year Budget Adjustments) 7 COUNCIL MEMBER REPORTS 8 ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING ® Amencans with Disabilities Act (ADA) accommodations provided upon request Those requinng special accommodations please contact the City Clerk at (360) 473 -5323 by noon on the day preceding the Meeting CITY COUNCIL MEETING SPEAKERS LIST PLEASE PRINT YOUR NAME BELOW IF YOU PLAN TO SPEAK DURING THE COUNCIL MEETING TONIGHT erm } AGENDA BILL CITY OF BREMERTON CITY COUNCIL ......................................................... ............................... SUBJECT: Claims & Check Register Study Session Date COUNCIL MEETING Date June 6, 2012 Department Financial Services Presenter Cathy Johnson Phone 473 -5296 SUMMARY: Consent Agenda item Approval of checks and electronic fund transfers ATTACHMENTS: FISCAL IMPACTS (Include Budgeted Amount) APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR MAYOR RECOMMENDED MOTION: 1) Check #'s 31 6541 through W815 and EFT's /1$77 through / 9.30 in the amount of $ a 5(.S, 139. ac 2) Regular Payroll for the pay period ending May 15, 2012 in the amount of $698,070 28 3) Regular Payroll for the pay period ending May 15, 2012 in the amount of $3,320 87 4) Retiree Payroll for the pay period ending May 31, 2012 in the amount of $63,95144 5) 9tgI IAP f4yroll for ' fay pevi,A e,yt,,V,, Ma 31, i t�w &W%0"k of X735, i STUDY SESSION ACTION: ® Consent Agenda ❑ Gen ral Business ❑ Public Hearing COUNCIL PRESIDENT - COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 114/ 4112- AGENDA BILL CITY OF BREMERTON MAW CITY COUNCIL ■■ �� SUBJECT: City Council Minutes for COUNCIL MEETING Date Juh Ma '(P Department City Council I Presenter Jim McDonald Council President Phone (360) 473 -5280 SUMMARY: Attached is a summary of the City Council Meeting ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount) N/A APPROVALS: N/A RECOMMENDED MOTION: Move to approve the Consent Agenda as presented STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business ❑ Public Hearing COUNCIL PRESIDENT COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 4/18/2011 DIGITAL RECORDING CITY COUNCIL MEETING MINUTES Wednesday, May 16, 2012 The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday, May 16, 2012, at 5 00 PM in Council Conference Room 603 of the NOW DICKS GOVERNMENT CENTER, 345 6 Street, Bremerton, Washington, with Council President Jim McDonald presiding Council Members present were Nick Wofford, Eric Younger, Carol Arends, Faye Flemister, Greg Wheeler, Roy Runyon, Adam Brockus, and Leslie Daugs Also present were City Attorney Roger Lubovich, Interim City Clerk Shannon Corin, and Council Assistant Christine Grenier A COUNCIL BRIEFING was held to discuss General Council Business at 5 00 PM in the Council Conference Room At 5 30 PM the meeting moved to the Meeting Chambers The Pledge of Allegiance was led by Council Member Leslie Daugs followed by the invocation provided by Pastor Larry Robertson of Emmanuel Apostolic Church President McDonald announced that an Executive Session has been added to the agenda and action is anticipated MAYOR'S REPORT Mayor Patty Lent • Invited Lisa Campbell Water Resources, to present awards to Bremerton 2 nd Grade school students Jacqueline Gehring and Destiny Hoaeae for their artwork in the "Water is Important Every Day to Me" coloring contest which took place during National Drinking Water Week, • Presented Mayor's Appreciation Awards to Bill Ibarra Dave Coleman Scott Ferido Rev Circulado Mike Kelly and Steve Munson of Parks & Recreation, who raised $2,400 during a plant sale for Amina, Wyn Birkenthal Parks & Recreation Director also thanked his staff for their efforts in the plant sale and for making the parks look so beautiful, • Introduced Jeff Elevado Parks & Recreation, who reported that the City took children up to Hurricane Ridge at Olympic National Park as part of the events for National Kids to Parks Day on May 19; and encouraged people to submit photos of their trips to the parks, • Announced that the 4th Annual Armed Forces Group Ride will be held on Sunday, May 20 beginning at 9 00 AM at Pendergast park to benefit Washington Youth Academy, • Proclaimed Sunday, May 20, 2012 as "4 th Annual Armed Forces Group Ride Day" which was accepted by David Raymond Armed Forces Ride Organizer, Bryan Nelson Owner of Brother's Powersports, Michael Strube Executive Director for Bremerton Chamber of Commerce, and Larry Pierce Washington Youth Academy Director, • Announced various Armed Forces Festival events to be held this weekend, • The 2 nd Annual Junior Firefighters Stairclimb on June 23 at Fire Station No 1 will also help raise money for Amina and her family, and • Reported that McGill's is coming to the retail space previously held by Smiley's Subs PUBLIC RECOGNITION Todd Best appreciated the recognition of the Parks employees tonight and hoped that the City would replace lost staffing to keep the parks well maintained, and updated the Council on the Washington Avenue property cleanup and graffiti removal. Regina "Rave" Hill reported that the Kitsap County Commissioners were supportive of memorializing Lillian A Walker, and thanked Council Members Faye Flemister and Greg Wheeler as well as Council Staff, Lori Smith and Christine Grenier, for their assistance in helping bring this idea forward City Council Reg Mtg Minutes Wednesday, May 16, 2012 Page 2of4 Edward Margie encouraged the City to "put teeth" into its nuisance ordinance by setting real penalties for those who continue to allow exceptionally tall weeds and continuous dumping in neighborhoods Michael Strube reported that Armed Forces Festival Parade will have a record number of floats this year and thanked the City for its cooperation in closing streets to allow such a widely attended event Steve Kriefels recommended that the City make sure that contractors are in compliance with wage laws and have proper documentation for hours worked CONSENT AGENDA 5A Check Numbers 348359 through 348560, and EFT -11844 through EFT -11876 in the amount of $1,894,145 58, Regular Payroll (Deferred Compensation Refunds) for the pay period ending April 30, 2012 in the amount of $650 00, and Regular Payroll for the pay period ending April 30, 2012 in the amount of $690,428 14 5B Minutes of Meeting — May 2, 2012 5C Minutes of Study Session — May 9, 2012 5D Interlocal Agreement between the City of Bremerton, Central Kitsap Fire & Rescue, South Kitsap Fire & Rescue, Central Communications (CenCom), Kitsap County Coroner's Office, and the Kitsap County Sheriff's Office to establish the Kitsap Readiness Center Joint Membership Group 5E 2012 Agency Service Agreement (Shelter Plus Care Grant) between the City of Bremerton and Agape Unlimited 5F Agreement with JCI Jones Chemical, Inc to purchase 12 5% Bulk Sodium Hypochlonte Solution for the Westside Wastewater Treatment Plant 5G Ordinance No 5184 creating Chapter 11 12 of the Bremerton Municipal Code (BMC) relating to "Complete Streets" There were no comments or questions from the public 06:01:15 M /S /C /U (Arends /Runyon) Move to approve the CONSENT AGENDA as presented PUBLIC HEARING 6A — PUBLIC HEARING AND RESOLUTION NO. 3171 ADOPTING THE 2013 BREMERTON/ KITSAP COUNTY BLOCK GRANT PROGRAM POLICY PLAN Marie Vila Community Development Block Grant Program Administrator, summarized that the CDBG /HOME Policy Plan is a point document of the City and County Block Grant Programs It sets parameters for the management of our HUD entitlement grant awards, provides specific information about the policies and regulations for the use of HUD Block Grant funds, including the Citizen Participation Plan, and outlines the allocation process This year, seven changes are proposed for adoption with the 2013 Policy Plan President McDonald opened the public hearing for comment With no further comments the hearing was closed to the public and opened to the Council for discussion 06:17:05 Motion was made by Wheeler, and seconded by Runyon, Comments and questions were then provided by Wheeler and Runyon 06:21:40 M /S /C /U (Wheeler /Runyon) Move to approve Resolution No 3171 adopting the 2013 City of Bremerton /Kitsap County CDBG /HOME Policy Plan City Council Reg Mtg Minutes Wednesday, May 16, 2012 Page 3 of 4 GENERAL BUSINESS 7A — ORDINANCE NO. 5185 REMOVING SECTION 7.06.040 ENTITLED "SUNSET PROVISIONS — CHICKENS" FROM THE BREMERTON MUNICIPAL CODE (BMC) City Attorney Roger Lubovich stated that the current code allowing chickens within the City of Bremerton will expire on June 30, 2012 The proposed ordinance removes the sunset provision relating to the chicken management and licensing Mr. Lubovich emphasized that corrections regarding setbacks have been made and also, chickens would be restricted to backyards Shannon Corin Interim City Clerk, announced that two letters were received from the public and will be included in the official record Comments from the public were provided by Carolee Valentine Eugene Brennan David Raymond Marie Vila Tiffany Royal and Ell_ a Ray Andrea Spencer Community Development Director, reported that there are no current code enforcement cases on chickens 06:31:10 Motion was made by Wheeler, and seconded by Daugs, Comments and questions were then provided by Wheeler and Daugs 06:32:50 Amendment was made by Runyon, and seconded by Wheeler, Comments and suggested changes were provided by Runyon Amended BMC 7 06 010 (a) as follows No more than five 5 hens, including chickens and chicks, may be kept per single family residential lot pursuant to subsection (n) of this section In no event shall the five 5 allowed hens, including chickens or chicks, count toward the cumulative total of four (4) household pets pursuant to BMC 7 08 010 Amended BMC 7 06 020 (a) as follows Annual License — A single license to keep up to five 5 chickens per single family residential lot shall be obtained annually by the owner or within thirty (30) days from the date the owner acquires the chicken(s) or brings chickens into the City of Bremerton Amended BMC 715 010 M as follows Excess Number of Animals — To own more than a total of four (4) household pets as provided in BMC 7 08 010 (f) or to own more than a total of five 5 chickens as provided in BMC 7 06 010 (a) at the same place or residence without a valid commercial pet facility or animal welfare facility license 06:35:25 Amendment — M /S /C /U (Runyon/Wheeler) Move to amend Ordinance No 5185 to increase the number of chickens allowed to be kept per single family residence to five (5) by amending 7 06 010 (a), 7 06 020 (a), and 715 010 (1) of the Bremerton Municipal Code (BMC) and direct staff to prepare the appropriate resolution to amend Rate Table D 06:36:15 M /S /C /U (Wheeler / Daugs) Move to approve Ordinance No 5185 removing Section 7.06 040 entitled "Sunset Provisions — Chickens" form the Bremerton Municipal Code as amended COUNCIL MEMBER REPORTS Nick Wofford thanked the unknown individuals for bringing Popeye's Chicken tonight Eric Younger wondered if the Council could ethically accept the chicken, and agreed with earlier comments made to step up code enforcement efforts City Council Reg Mtg Minutes Wednesday, May 16, 2012 Page 4 of 4 Carol Arends attended the Cinco de Mayo Celebration in the Charleston Business District, and announced that May 17 is "Norwegian Constitution Day' Faye Flemister announced that the Black Historical Society will be honoring Al Colvin in an exhibit as part of the Armed Forces Festival, was excited for the Grand Opening of Matan Park in Anderson Cove this Friday, May 18 at 4 00 PM at 2220 Anderson Street, and announced that Emmanuel Apostolic Church will be hosting the Annual Salad Bowl event which will include a barbeque and concert at 7th Street & Park Avenue immediately after the Armed Forces Day Parade Greg Wheeler will be attending the Salad Bowl event and Armed Forces Festival events, and recognized Gunnar Fndriksson and Ned Lever, Engineering Division, for addressing concerns from the public about the Cross -town Pipeline Project Roy Runyon thanked Council for helping move the changes to the chicken ordinance forward Adam Brockus thanked Katy Allen, Public Works Director, for her exceptional service and Scott Alexander, Gold Mountain Golf Course Manager who will be ending his contract with the City at the end of this year Leslie Daugs announced that the Bremerton Central Lions will be hosting a Pancake Breakfast as part of the Armed Forces Festival on Saturday Jim McDonald announced that the Council will be holding an Executive Session prior to the end of the meeting and action is anticipated Council recessed from 6 46 to 7 07 PM 9A —10- MINUTE EXECUTIVE SESSION TO DISCUSS "POTENTIAL LITIGATION" PER RCW 42.30.110 (1)(1): There were no comments or questions from the public 07:07:45 M /S /C /U (Wheeler /Runyon) Move to approve authorize the Risk Management Specialist to expend up to $125,000 as payment for clean -up and settlement with the property owner at 2416 Anderson Hill Road, Port Orchard, WA related to a water -main break on November 30, 2011 With no further business, President McDonald adjourned the Council Meeting at 7 08 PM Prepared and Submitted by CHRISTINE GRENIER Council Assistant Attest SHANNON CORIN, Interim City Clerk ,a---4/ JIM McDONALD, City Council President JM SC Is cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL 5 co Mae aaaaaseeaaeaoaeooaaaaooa memo aasooaoeoo one 000aaaeoaaeaaaaaosaaaaoaaaa80a0aecooaaooeaoe SUBJECT: City Council Minutes for COUNCIL MEETING Date ,J Ur, e— 6, 2 0 1 Department City Council Z 3 Presenter Jim McDonald Council President Phone (360) 473 -5280 SUMMARY: Attached is a summary of the City Council Meeting ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount) N/A APPROVALS: N/A RECOMMENDED MOTION: Move to approve the Consent Agenda as presented STUDY SESSION ACTION: ❑ Consent Agenda ❑ General Business ❑ Public Hearing COUNCIL PRESIDENT COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 4/1812011 DIGITAL RECORDING CITY COUNCIL STUDY SESSION MINUTES May 23, 2012 A Study Session of the City Council of the City of Bremerton was called to order in the City Council Conference Room 603, of the NORM DICKS GOVERNMENT CENTER, 345 6 1h Street, Bremerton, Washington, Wednesday, May 23, 2012, at 5 00 PM, with Council President Jim McDonald presiding Council Members present were Eric Younger (arrived at 5 37 PM), Carol Arends, Greg Wheeler, Roy Runyon, and Leslie Daugs Council Members Nick Wofford, Faye Flemister, and Adam Brockus were absent Lori Smith, Legislative Assistant was present to provide staff support President McDonald emphasized that the Study Session was open to the public, however there would be no opportunities for input or participation, that no action will be taken, and the content of these items is subject to change The following Items are budgeted items or have been reviewed by the appropriate Council Committee, and will be placed on the June 6, 2012 Council Meeting Agenda unless otherwise stated A NO PRESENTATION PROVIDED — Only brief questions were asked and /or comments made 1 Interlocal Agreement for Mutual Aid and Establishing a Traffic Safety Task Force — Police Chief Craig Rogers, and Nick Wofford, Public Safety and Parks Committee Chair Consent Agenda 2 Interlocal Agreement with Kitsap County for Water Main Construction in Orange Drive — Gunnar Fridriksson, Managing Engineer, and Adam Brockus, Public Works Committee Chair Consent Agenda 3 Award Contract for Highway Safety Improvement Project — Gunnar Fridriksson, Managing Engineer, and Adam Brockus, Public Works Committee Chair Consent Agenda B FULL DISCUSSION ITEMS 4 Resolution to amend Police Department Rate Table D relating to Chicken Licensing, and Parks & Recreation Department Rate Table F relating to Gold Mountain Golf Course Rates & Fees — Roger Lubovich, City Attorney, Wyn Birkenthal, Parks & Recreation Director, and Nick Wofford, Finance Committee Chair General Business 5 Ordinance to amend Ordinance No 5173 relating the City of Bremerton 2012 Budget (Mid -Year Budget Adjustments) — Becky Hasart, Financial Services Director, and Nick Wofford, Finance Committee Chair General Business 6 Presentation on "Introduction to Utility Rate Setting'— Katy Allen, Public Works & Utilities Director, and the FCS Group Information Only C GENERAL COUNCIL BUSINESS Council Reports were provided and General Business was discussed Included was a Power Point presentation on the recommendations of the Ad Hoc Parking Committee, President McDonald announced there would not be a meeting next Wednesday on May 30 With no further business, the Council Study Session was adjourned at 7 25 PM City Council Study Session Minutes Wednesday, May 23, 2012 Page 2 of 2 Prepared and Submitted by LORI SMITH Legislative Assistant Attest SHANNON CORIN, Interim City Clerk JIM McDONALD, City Council President JM SC Is cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL 5D seeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee■ SUBJECT: Interlocal Agreement for Mutual Study Session Date May 23, 2012 Aid and Establishing a Traffic Safety Task COUNCIL MEETING Date June 6, 2012 Force Department Police Presenter Chief Rogers Phone 473 -5750 SUMMARY: This is a renewal of the mterlocal agreement with the Kitsap County Sheriffs Office, Bainbridge Island Police Department, Bremerton Police Department, Port Orchard Police Department and the Poulsbo Police Department This multi- agency partnership provides mutual law enforcement assistance to enforce and apprehend individuals who commit traffic infractions and offenses in general, and, in particular, individuals who commit crimes and infractions such as driving under the influence, speeding, underage drinking and occupant protection This agreement is in effect until December 31, 2015 ATTACHMENTS: Interlocal Agreement for Mutual Aid and Establishing a Traffic Safety Task Force FISCAL IMPACTS (Include Budgeted Amount) Task Force funding is a cost sharing expenditure The City funding obligation is $3,000 00 annually and is in the Police Department budget APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR MAYOR 1 RECOMMENDED MOTION: Move to app ve the Interlocal Agreement for Mutual Aid and Establishing a Traffic Safety Task Force and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented STUDY SESSION ACTION: XConsent Agenda ❑ General Business ❑ Public Hearing COUNCIL PRESIDENT COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/2011 RETURN TO: KITSAP COUNTY TRAFFIC SAFETY TASK FORCE c/o Kitsap County Sheriff's Office 614 Division, MS -37 Port Orchard, WA 98366 INTERLOCAL AGREEMENT FOR MUTUAL AID AND ESTABLISHING A TRAFFIC SAFETY TASK FORCE WHEREAS, the Kitsap County Sheriffs Office, Bainbridge Island Police Department, Bremerton Police Department, Port Orchard Police Department and the Poulsbo Police Department ( "parties ") desire to participate in the Kitsap County Traffic Safety Task Force ( "Task Force ") for the purpose of providing mutual law enforcement assistance in order to target, and apprehend individuals who commit traffic infractions and offenses in general, and, in particular, individuals who commit crimes and infractions such as driving under the influence, speeding, occupant protection and underage drinking, and WHEREAS, it is the desire of the various law enforcement agencies within Kitsap County to participate in such Task Force, and WHEREAS, multi- agency participation in such a Task Force is possible by virtue of the Washington Mutual Aid Peace Officer Powers Act set forth in Chapter 10 93 RCW and the Interlocal Cooperation Act set forth in Chapter 39 34 RCW NOW, THEREFORE, it is mutually agreed as follows Definitions: "Hosting agency," means the participating agency located in the Jurisdiction in which Task Force duties are being performed, "Participating agency," has the same meaning as "primary commissioning agency" set forth in RCW 10 93 020(8) Section 1: Effective Date: Duration. This Agreement shall become effective upon the later of the happening of each of the following events a approval by the Kitsap County Sheriff, b approval by the governing bodies of each party, and c filing of this Agreement with the Kitsap County Auditor This Agreement will be in effect for a period of approximately four years from its effective date and will terminate according to the provisions of Section 5, herein Section 2: Scope. Parties to this Agreement will each provide law enforcement personnel for Task Force emphasis operations within targeted areas as set forth in 1 Attachment 1, incorporated by reference herein The areas selected for emphasis operations at any particular time during the term of this Agreement shall be determined by the point administrative board Section 3: Purpose. The purpose of this Agreement shall be mutual law enforcement assistance in order to apprehend individuals who commit traffic infractions and who drive under the influence, drink while underage, speed, and who commit occupant protection offenses with specifically targeted areas of Kitsap County No separate legal entity is created by this Agreement Section 4: Financing. Consistent with Section 9, herein, each participating agency shall bear the financial responsibility for each of its employees who participate in the Task Force, whether those employees be peace officers or administrative employees, including but not limited to, salary, benefits and worker's compensation insurance Each agency will contribute yearly to the Kitsap County Sheriff's Office to help cover the cost of the Task Force coordinator In return, the Task Force coordinator will assist in finding additional funding for traffic safety campaigns and equipment The amounts are as follows Bremerton Police Department ($3,000), Bainbridge Island Police Department ($2,500), Port Orchard Police Department ($2,500), and Poulsbo Police Department ($2,500) Section 5: Termination. This Agreement shall terminate on December 31, 2015 unless an earlier termination date is agreed upon in writing by all parties If any particular party wishes to terminate its participation under this Agreement, that party must provide 90 days' prior notice in writing, to each party of this Agreement Section 6: Administration. This Agreement shall be administered by a point board comprised of the Kitsap County Sheriff and the Chiefs of Police for the cities of Bainbridge, Bremerton, Port Orchard and Poulsbo, or their respective delegates Section 7: Operations. When Task Force emphasis operations are scheduled, the operations shall be coordinated by an employee holding a rank of sergeant or higher from the scheduled hosting agency Unless an action taken by an officer assigned to the Task Force can be directly attributed to the direction and control of the hosting agency's supervisor, all actions by an officer will be considered actions by that officer, acting under the direction and control of that officer's participating agency and according to that participating agency's policies and procedures, and no allocation of liability to the other participating agencies is otherwise intended by this Agreement The coordination provided by Kitsap County pursuant to Section 9, herein, shall not be considered an allocation of liability to Kitsap County under RCW 10 93 040 It is strongly recommended that infractions and or citations be written into the hosting agencies Municipal Court when emphasis patrols are held in Bainbridge Island, Bremerton, Port Orchard or Poulsbo 2 Section 8: Use of Property. Each agency shall be responsible for its own property used during the term of this Agreement and any property acquired by an agency for the purposes of effectuating the terms of this Agreement shall remain with that agency upon termination of the agreement Section 9: Coordination: Employment. The Task Force Coordinator shall be responsible for coordinating Task Force related communications between the participating agencies The Task Force Coordinator is an employee of Kitsap County and funding for that position will be the sole responsibility of Kitsap County Each officer or employee assigned to the Task Force shall remain an employee of the participating agency As such, the parties shall not have the authority to control employees of the other parties Each officer or employee assigned to the Task Force shall be considered an employee of the participating agency, which agency shall be solely and exclusively responsible for that employee All rights, duties and obligations of the participating agency as regards its employees shall remain with that agency Each officer or employee assigned by the participating agency shall be the responsibility of that agency for purposes of any losses, claims, damages, or liabilities arising out of or related to the services provided by that officer or employee to the Task Force or the activities of that officer or employee while performing Task Force duties Section 10: Participatina Agencies. A list of the agencies which will be participating in the Kitsap County Traffic Safety Task Force is attached hereto as Attachment 2 Such list of participating agencies may be modified from time to time to add or delete agencies Later approval and filing of this Agreement by additional agencies shall be deemed an authorized amendment to any Agreement already on file with the Kitsap County Auditor, with the need for reconsideration and approval by parties that approved and executed the Agreement originally filed, with the following exception if terms of the Agreement have changed, the Agreement shall need reconsideration, approval and execution by all parties to the Agreement In that event, the newly approved Agreement will contain provisions indicating amendment of the Agreement originally on file with the Auditor Each participating agency shall maintain a current list of participating agencies on file together with a copy of this Agreement Section 11: Filing. A copy of this Agreement shall be filed with the Kitsap County Auditor Consistent with Section 1, herein, this Agreement will not be effective or enforceable unless this Agreement is filed with the Kitsap County Auditor Section 12: Consent. The undersigned hereby individually consent to the full exercise of peace officer powers within their respective jurisdictions by any and all properly commissioned officers of agencies that are signatories to this Agreement and who are engaged in any operation of the Task Force The undersigned also hereby individually consent to the exercise with their respective jurisdictions of peace officer powers by specially commissioned officers of agencies that are signatories to this Agreement (specifically reserves) and who are engaged in any operation of the Task 1 See RCW 10 93 020(5) and RCW 10 93 090(2) 3 Force The consent granted herein as to specially commissioned officers shall be consent to exercise only those powers granted by the commissioning agency Each such consent shall be valid during the term of this Agreement, unless revoked in writing The consents given herein not intended to reallocate, under RCW 10 93 040, the responsibility of the participating agencies for the acts or omissions of their officers Section 13: Indemnification and Limitation of Liability. The parties agree that each of the parties shall, at all times, be solely responsible for the acts or the failure to act of its personnel that occur or arise in any way out of the performance of this Agreement by its personnel only and to save and hold the parties and their personnel and officials harmless from all costs, expenses, losses and damages, including cost of defense, incurred as a result of any acts or omissions of the party's personnel relating to the performance of this Agreement In the event that a claim and /or lawsuit is brought against a party to this Agreement, or against any party's officers, officials or employees for actions arising out of their conduct under this Agreement, it shall be the duty of each such party to promptly notify the other parties that the same has been initiated Each party and their respective defense counsel shall, to the extent reasonably possible and consistent with the best interests of their respective clients, cooperate with other parties to this Agreement and their respective defense counsel in the defense of any lawsuit arising out of or under this Agreement, and shall agree, whenever possible, to share non - attorney fee - related costs such as records gathering, preparation of trial exhibits, the retention and payment of expert witnesses, and the cost of deposition reporting and transcription Each party hereto shall obtain and maintain in full force and effect public liability and property damage insurance or self - insurance coverage in the amount of at least $1 million per occurrence to cover claims for injury to persons or damage to property arising from the performance of this Agreement Insurance coverage shall not be cancelled by any party except upon thirty (30) days prior written notice by certified mail, to all other parties Nothing herein shall require or be interpreted to a Waive any defense arising out of RCW Title 51 b Limit or restrict the ability of any party, or any party's officials, officers or employee's or legal counsel for any party, official, officer or employee to exercise any right, defense or remedy which a party to a lawsuit may have with respect to claims or third parties, including any good faith attempts to seek dismissal of legal claims against a party by any proper means allowed under the civil rules in either state or federal court 4 c Cover or require indemnification or payment of any judgment against any individual or party for intentional wrongful conduct, conduct outside the scope of employment of any individual, or for any judgment for punitive damages against any individual or party Payment of punitive damage awards, fines or sanctions shall be the sole responsibility of the individual against whom said judgment is rendered and /or his or her employer, should that employer elect to make said payment voluntarily This Agreement does not require indemnification of any punitive damage awards or for any order imposing fines or sanctions Furthermore, the parties shall, to the best of their ability, coordinate their liability insurance coverages and /or self - insured coverages to the extent possible to fully implement and follow the Agreement set forth herein However, the consent of any liability insurance carrier or self - insured pool or organization is not required to make this Agreement effective as between the parties signatory to this Agreement and the failure of any insurance carrier or self - insured pool or organization to agree or follow the terms of this provision on liability shall not relieve any party from its obligations under this Agreement Nothing in this Agreement shall be interpreted to create third party rights in any entity not a signatory to this Agreement The provisions of this section shall survive termination of this Agreement, whether termination is by all parties, or by one or more parties Section 14: Amendment. Any party may request changes to this Agreement, however, no change or addition to this Agreement shall be valid or binding upon any party unless such change or addition be in writing To be considered effective and enforceable against a party, any such amendments shall conform to the procedures set forth in Section 1 and Section 10 herein Section 15: Notice. Notice provided for in this Agreement shall be sent by certified mail to each member of the point board, as set forth in Section 6 herein Section 16: Jurisdiction and Venue. This Agreement has been and shall be construed as having been made and delivered in the State of Washington and it is agreed by each party hereto that this Agreement shall be governed by laws of the State of Washington, both as to interpretation and performance Any action of law, suit in equity, or judicial proceeding for the enforcement of this Agreement or any provisions thereof, shall be instituted and maintained only in any of the courts of competent jurisdiction in Kitsap County, Washington Section 17: Severability. If, for any reason, any part, term or provision of this Agreement is held by a court of the United States to be illegal, void or unenforceable, the validity of the remaining provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular provision held to be invalid If it should appear that any provision hereof is in conflict with any statutory provision of the State of Washington, said 5 provision which may conflict therewith shall be deemed inoperative and null and void insofar as it may be in conflict therewith Section 18: Entire Agreement. The parties agree that this Agreement is the complete expression of the terms hereto and any oral representations or understandings not incorporated herein are excluded Failure to comply with any of the provisions stated herein shall constitute material breach of contract and is cause for termination It is also agreed by the parties that the forgiveness of the nonperformance of any provision of this Agreement does not constitute a waiver of the provisions of this Agreement Section 19: Execution in Counterparts. This Agreement is intended to be executed in counterparts, and every such counterpart shall be considered an original Agreement IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed the day and year first hereinabove written ** *Signatures Begin on Following Pages * ** Dated this day of , 2012 6 CITY OF BAINBRIDGE ISLAND CHIEF JON FEHLMAN Bainbridge Island Police Department Approved this day of , 2012 City Manager APPROVED AS TO FORM WILL PATTON, City Attorney ATTEST ROZ LASSOFF, City Clerk DATED this day of 12012 CITY OF BREMERTON CHIEF CRAIG ROGERS Bremerton Police Department Approved this day of , 2012 MAYOR PATTY LENT Bremerton, Washington APPROVED AS TO FORM ROGER LUBOVICH, City Attorney ATTEST SHANNON L CORIN, Interim City Clerk DATED this day of , 2012 g CITY OF PORT ORCHARD CHIEF ALAN TOWNSEND Port Orchard Police Department Approved this day of , 2012 MAYOR TIM MATHES Port Orchard, Washington APPROVED AS TO FORM GREG JACOBY, City Attorney ATTEST PATTI KIRKPATRICK, City Clerk DATED this day of , 2012 9 CITY OF POULSBO CHIEF DENNIS SWINEY Poulsbo Police Department Approved this day of , 2012 MAYOR BECKY ERICKSON Poulsbo, Washington APPROVED AS TO FORM JAMES HANEY, City Attorney ATTEST JILL BOLTZ, City Clerk DATED this day of , 2012 10 Attachment 1 TRAFFIC SAFETY TASK FORCE EMPHASIS PATROL OPERATIONAL GUIDELINES PURPOSE: The Traffic Safety Task Force Emphasis Patrol is committed to traffic safety, including the prevention of alcohol and other drug - impaired driving, underage drinking, speeding and occupant protection offenses through coordinated, multi- agency deterrence DEFINITIONS: The definitions in the "Interlocal Agreement for Mutual Aid and Establishing a Traffic Safety Task Force" to which this document is attached and incorporated, are incorporated into this Attachment 1, by reference A. OBJECTIVES 1 To improve traffic safety in Kitsap County, including a reduction in the incidence and prevalence of alcohol and other drug - impaired driving, underage drinking, speeding and occupant protection offenses in Kitsap County 2 To increase law enforcement staffing to maximum levels in targeted high traffic, high DUI, and collision arrest areas based upon statistical analysis 3 To increase public attention on traffic safety 4 To focus media attention on traffic safety 5 To enhance communication and cooperation among law enforcement agencies in Kitsap County B. SELECTION OF OFFICERS 1 Each participating agency will be asked to provide at least one officer for each emphasis patrol Agencies with restricted jurisdiction will be asked to offer an equivalent, alternative level of participation 2 Each participating officer must be either a general authority peace officer as defined in RCW 10 93 070 or a specially commissioned peace officer as defined in RCW 10 93 090 Specially commissioned officers may not exceed the scope of their special commissions when exercising their law enforcement authority under the consents grated in Subsection 12 of the Traffic Safety Task Force Mutual Aid Agreement and Interlocal Agreement 11 3 Participating agencies will be encouraged to assign highly - motivated officers who demonstrate an interest in traffic safety enforcement C. SUPERVISION 1 The hosting agency will be required to provide a first level supervisor for the patrol shift for Task Force operations 2 The hosting agency supervisor will coordinate the briefing to be held prior to the beginning of the patrol shift for Task Force emphasis operations, present area details and agency concerns and provide any associated paperwork, if necessary 3 The supervisor will work the entire emphasis patrol shift for Task Force emphasis operations and will have overall responsibility for the coordination of the emphasis patrol 4 The supervisor(s) will field all questions and complaints concerning the emphasis patrol All citizen complaints will be forwarded to the parent agency of any officer involved in the complaint 5 The supervisor(s) will have the sole authority to return an officer to his /her agency as a result of inappropriate behavior If the supervisor takes this action, a written report of the incident will be promptly forwarded to the parent agency 6 Officers assigned to the emphasis patrol will be expected to follow their parent agency's policies with regard to pursuit and arrest procedures and all other matters of professional conduct However, officers will also be expected to follow the direction of the emphasis patrol supervisor(s) D. OFFICER RESPONSIBILITY 1 Officers will work their assigned areas according to the guidelines provided by the supervisor(s), focusing on detection and apprehension of impaired drivers, and the enforcement of underage drinking, speeding and occupant protection statutes 2 When a DUI arrest is made, the arrestee will be taken to the nearest participating BAC Verifies facility for processing or to the Kitsap County Jail Officers will follow the specific guidelines offered at briefings before each emphasis patrol as to specifically targeted areas, such as occupant protection, traffic safety emphasis patrols 12 3 Officers will follow their parent agency guidelines for report writing Unless otherwise required by an officer's parent agency, each arrest will be filed in the jurisdiction of the arrest 4 At the end of each emphasis patrol shift, each officer will provide the Task Force coordinator with an account of his or her activity for that shift using the activity log form provided 5 Emphasis patrol officers will be expected to provide back -up and cover for one another 6 Officers will respond to traffic collisions to provide assistance and traffic control If a collision is alcohol - related, the emphasis patrol officer will investigate and make any arrests or citations as necessary If alcohol is not involved, investigation will be left to the appropriate regular duty officer(s) 7 Coffee and lunch breaks will be provided, however, these breaks will be restricted to no more than two marked units together at one time 8 If citizens inquire as to the presence of an outside agency officer in the emphasis area, officers will explain their role in the Traffic Safety Task Force Emphasis Patrol E. TARGET AREAS AND DEPLOYMENT 1 The emphasis patrol will be assigned to target areas based on intelligence information from participating agencies, DUI arrest and collision data, occupant protection surveys, and discussions of the Traffic Safety Task Force Enforcement Committee 2 The target areas will be assigned by rotation so that each participating agency's jurisdiction is included, unless a higher priority target is identified by the Enforcement Committee 3 The hosting agency supervisor will coordinate the deployment of officers assigned to the emphasis patrol Each officer will be provided with a map of the target area and briefing information F. COMMUNICATIONS 1 All emphasis patrol communications will be on a frequency as agreed upon by Central Communications and the Task Force Supervisor 2 Requests for data or impound will be made through the appropriate dispatch agency 13 G. GENERAL POLICIES 1 No DUI arrestee will be released to their own custody Unless booked into Jail, arrestees will only be released to a responsible, sober person or transported home 2 DUI arrestees who are combative or otherwise uncooperative will be taken to the Kitsap County Jail Booking of such arrestees will be left to the discretion of the officer based on his /her parent agency policies 3 Beginning July 1, 2011, RCW 46 55 360 "Hailey's Law" requires the vehicles of motorists cited for driving while intoxicated must be impounded for a minimum of 12 hours 14 Attachment 2 Participating Agencies Kitsap County Sheriff's Office Bainbridge Island Police Department Bremerton Police Department Port Orchard Police Department Poulsbo Police Department 15 AGENDA BILL CITY OF BREMERTON CITY COUNCIL 515 ■■ eeeeeeeeseeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeoeeeeeeeeeeeeeeeeeeeeeeeeeeeee SUBJECT: Interlocal Agreement with Kitsap Study Session Date 5/23/12 County for construction of Water Main in COUNCIL MEETING Date 6/6/12 Orange Drive Department PW & U Presenter Gunnar Fridnksson Phone 360 473 2354 SUMMARY: To replace a substandard water main servicing the County's Central Kitsap Road Shop, the County and City have proposed partnering together to complete the work The City would be responsible for supplying the new main and installation The County would be responsible for excavating for the main and restoration of the surface once installed The County and City would share in costs for two borings required with the work, and acquisition of an easement from the United States of America ATTACHMENTS: 1 ) Council Summary 2 ) Interlocal Agreement 3 ) Exhibit Map 4 ) Letter from Kitsap County FISCAL IMPACTS (Include Budgeted Amount) The project is funded by the water utilities substandard main replacement fund Total project cost is estimated at $150,000, with City's share at approximately $80,000 including the easement acquisition APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY - FINANCE DIRECTOR MAYOR RECOMMENDED MOTION: Approval of the Interlocal Agreement with Kitsap County for construction of a water main in Orange Drive and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented STUDY SESSION ACTION: XConsent n Agenda ❑ General usiness ❑ Public Hearing COUNCIL PRESIDENT COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/2011 COUNCIL SUMMARY INTERLOCAL AGREEMENT WITH KITSAP COUNTY FOR WATER MAIN CONSTRUCTION IN ORANGE DRIVE Summary The City of Bremerton and Kitsap County wish to formalize an agreement for shared costs in construction of a new 8 -inch water main in Orange Drive Kitsap County's Central Kitsap Road Shop is located on Orange Drive which is the main facility for making salt brine for snow and ice control The water main servicing this facility is not looped and is an older substandard 4 -inch main The new water main will be an 8 -inch main and will be looped along Taylor Road, across the Navy Railroad to the Road Shop, then down Orange Drive to Seabeck Highway and the existing 8 -inch main to provide improved water volume and circulation Work to complete the water main will be divided between the two agencies The County will excavate for the main, backfill and complete surface restoration including paving The City will supply the water main and install it into the trench There will be shared costs for the two borings needed under the Navy Railroad and for the required easement Fiscal Summary Payment for the City portion of the work is out of the water utilities substandard main replacement fund Total project cost is estimated at $150,000, including a Navy easement at $15,000 and two borings at $13,000 each City's share is approximately $80,000 Airport Extension Phase ll Council Summary INTERLOCAL AGREEMENT KC- 157 -12 BETWEEN KITSAP COUNTY AND THE CITY OF BREMERTON FOR THE ORANGE STREET WATER SYSTEM EXTENSION This Interlocal Agreement is made and entered into pursuant to the provisions of Chapter 39 34 RCW by and between the County of Kitsap (hereinafter County) and the City of Bremerton (hereinafter the City) I. RECITALS WHEREAS, the City and the County have Public Works Departments with specialized skills and construction equipment, WHEREAS, the City and County find it mutually beneficial to improve the City's water service between Northlake Way and Taylor Road, WHEREAS, the City and County find it mutually advantageous to construct the improvements cooperatively, WHEREAS, the City, County and public will benefit from cooperation in public works projects in this manner, WHEREAS, Chapter 39 34 RCW provides that local jurisdictions may enter into cooperative agreements for their mutual benefit, Now, therefore, the City and County, through their respective legislative bodies, do hereby agree as follows 1 PURPOSE OF AGREEMENT This agreement memorializes various tasks, actions and economic considerations necessary to complete land acquisition and construction of a water main extension between Northlake Way and Taylor Road The water system is owned and operated by the City, and located within County right -of -way 2 ADMINISTRATION OF AGREEMENT The Kitsap County Department of Public Works will administer this agreement 3 DURATION OF AGREEMENT This agreement shall take effect upon execution of the agreement by both City and County and shall remain in effect until project completion, provided, however, that this agreement will expire in five years if not renewed by mutual agreement of the City and County 4 ,EMPLOYEES City and County employees assigned to work pursuant to this Deleted COUNTY _ agreement, remain employees of their Fespectiveiunsdiction at all times and Deleted county shall perform the work requested under sole supervision of their Iurisdictiorl. Ch — co�My De and County employees shall use only approved equipment and materials in —_ performance pursuant to this agreement 5 FINANCIAL RESPONSIBILITY The C itv and County shall share costs and Deleted Entit responsibilities as described below –__ -- A The City is responsible for securing required easements and permits from the Navy The Navy's review fees are $10,600 and the easement cost is currently estimated at $5,000 These costs _ will be split 50 50 between the two jurisdictions. ; WeWd- parties B Completion of the main extension requires two borings under the U S Navy railroad, one at Seabeck Highway and one adjacent to the Central Shop This work will be contracted and administered by the City The County will assume 50- percent of the costs for the Seabeck Highway crossing and the City will assume full responsibility for the other boring The second bore pit will be located within the County Shop compound and the County will assume responsibility for restoring the bore pit location and providing a site to stockpile spoils C All costs associated with trenching, backfill and pavement restoration between the Seabeck Highway railroad crossing and second crossing adjacent to the County shop, will be borne by the County D All costs associated with installation of the waterline in the trench, throughout the project limits are the responsibility of the City E The waterline segment between the railroad and Taylor Road will be constructed at City expense Trenching and restoration work for this segment will be performed by County forces and all associated costs will be reimbursed by the City A condition of the Navy's permit will involve rip rap armoring of the railroad embankment If other permit conditions arise that are beyond the capability of the County, it may be necessary for the City to contract some elements of this work. F No connection, capacity or facilities fees will be charged by the City for work covered in this agreement 6 REIMBURSEMENT. Costs incurred by either party that are subject to reimbursement as described above will include direct and indirect labor (including fringe benefits), administration, equipment rental, engineering, materials and supplies Either party shall submit a statement to the other within thirty (30) days of the completion of work DATED this , day of 2012 City of Bremerton Public Works BOARD OF COUNTY COMMISSIONERS And Utilities KITSAP COUNTY, WASHINGTON Signature Authority Robert Gelder, Chair Date Josh Brown, Commissioner Approved as to Form Charlotte Garrido, Commissioner City of Bremerton Attorney ATTEST Dana Daniels, Clerk of the Board Exhibit A N•221aea06 6 7 5 Portion of the East Half of the Northwest Quarter of E•11781901e 8 Spetkn Comer Section 7, Township 24 North, Range 1 East, W.M., Kitsap County, Washington 0 TH 3 s a� a SCALE: 1" = 306 y Datum: NAVD 29 N-22067717 t� E- 1175869. 1 ECK N,GNWpY N � 18 0� 7 P 0.8. N- 219232M E- 1175036.30 0 READ z N- 2192X53 N M2'4Y W 1314 59' 8 E =1176040 B4 Y Comer 2011 WATER MAIN EASEMENT - ORANGE DR. l of e P U sifl Kitsap County Department of Public Works 614 Division Street (MS -26), Port Orchard, WA 98366 -4699 R W Casteel, P E , Director April 6, 2012 Gunnar Fridriksson City of Bremerton Public Works & Utilities Re: Orange Drive Waterline — U.S. Navy Easement Dear Gunnar: Following up on our telephone conversation this morning, I'd like to take an opportunity to summarize some of the history surrounding extension of the waterline serving our central district road shop. This project has obviously been in the works for some time and both the County and City have experienced significant staff turnover. Having not been involved in past discussions on this issue, I appreciate your patience and cooperation bringing me up to speed and assuring that we have a common understanding. First and foremost, the County still has an interest in extending the City's waterline to our central shop and we look forward to completing this cooperative effort. Additional flow is required to accommodate winter brine making operations essential to traffic safety and mobility during inclement weather. Existing service to the shop is incapable of providing adequate flow to efficiently fill brine applicator trucks while maintaining base operations. It's my understanding that the City also has an interest in constructing the main extension in order to provide a loop serving Taylor Road. Constructing the main extension will improve City's fire flow to properties in the area, including the central shop. It's these mutual benefits that led the City and County to seek a cooperative approach to completing these improvements. Construction of a portion of these improvements was completed in 2009 when the City and County installed an 8 -inch line from Northlake Way to the Navy's railroad crossing. The County contributed approximately $30,000 in labor and materials for trenching, backfill and pavement restoration to this effort with the City supplying and installing pipe and related appurtenances. Consistent with the 2009 approach, I'm assuming that our crew will be completing the trenching and pavement restoration for the future segment lying between the railroad and the shop and the City will be installing the pipe, fire hydrant and water meter. The County will be responsible for any and all costs for system upgrades lying between the new water meter and the shop. It's my understanding that the City won't be charging any capital facility or connection fees in connection with this work. Roads/Engineering 360 - 337 -5777 • Utilities Information 360 -337 -7127 . FAX 360 - 337 -4867 • The Open Line 360 - 337 -5777 Toll free 1- 800 - 825 -4940 or from O/alla 253 - 851 -4147 -- printed on recycled paper -- Completion of the main extension requires two borings under the railroad, one at Seabeck Highway and one adjacent to the shop. It's my understanding that the City will be contracting for this work. Provided that the work is competitive and meets local and industry standards, Kitsap County will assume 50- percent of the costs for the Seabeck Highway crossing and the City will assume full responsibility for the other boring. The second bore pit will be located within our shop compound so it's important that your contractor coordinates closely with our distnct road supervisor. In keeping with our cooperative effort, the County will assume responsibility for restoring the bore pit location and providing a site to stockpile spoils. The waterline segment from the railroad to Taylor Road will be constructed at the City's expense. Based on our conversation, trenching and restoration work for this segment will be performed by County forces and all associated costs will be reimbursed by the City. Our initial understanding is that a condition of the Navy's permit will involve some rip rap armoring of the railroad embankment. If other permit conditions arise that are beyond the capability of our crew, it may be necessary for the City to contract some elements of this work. It's my understanding that the City is pursuing the required easements and permits from the Navy necessary to complete the main extension. Your December 5, 2011 letter identifies the Navy's review fees as $10,600 and the easement cost is currently estimated at $5,000. The 50:50 split proposed in your letter is acceptable and consistent with our cooperative effort. I hope that I've accurately summarized this situation and the desired course of action. Once we've agreed in principle to the items discussed, I propose that a formal interlocal agreement be crafted for approval by our respective legislative bodies. Please let me know your thoughts and I can work with our assigned counsel to develop the agreement. If there are questions or comments please feel free to contact me. We look forward to working with you and your colleagues to complete this project. Sincerely, onathon Brand, P.E. County Engineer Copy to: Josh Brown — County Commissioner Randy Casteel, P.E. — Public Works Director Don Schultz — Road Superintendent Ron Coppinger — Central District Road Supervisor Jim Roda — Right -of -way Agent AGENDA BILL CITY OF BREMERTON CITY COUNCIL eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeee■ SUBJECT: Council Confirmation for City Study Session Date N/A Clerk Position COUNCIL MEETING Date 06/06/12 Department Financial Services Presenter Becky Hasart Phone 360 -473 -5722 SUMMARY: BMC Chapter 2 09 020(b) allows the Director of Financial Services to appoint, with the Mayor's concurrance, the City Clerk's position Our City Charter also requires Council confirm any appointment to the City Cleric's position It is administration's recommendation that Shannon Conn be confirmed as the City's new City Clerk effective June 16, 2012 Ms Conn has been serving as Intenm City Cleric since October 14, 2011 when the prior Clerk resigned to pursue other career opportunities Ms Conn has proven to be adept at performing the fob As such, it makes operational sense to suggest her appointment and remove the Interim from her title ATTACHMENTS: None FISCAL IMPACTS (Include Budgeted Amount) Position is fully funded The Management Salary Plan had identified the City Clerk's position to be pay band 14 ($74,680 - $90,991) As part of our process whenever there is turnover in a management position, administration did perform an analysis of the pay and has adjusted this position to the Management Salary Plan pay band 8 ($55,529 - $67,657) Ms Conn would start in pay band 8 at step 2 APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR MAYOR RECOMMENDED MOTION: Move to confirm Shannon Conn as City Cleric STUDY SESSION ACTION: Consent Agenda ❑ Ge / nera usiness ❑ Public Hearing COUNCIL PRESIDENT 9 :: �r� COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/2011 „ RE VED Coif CUUIUL O NE ” OA`s 5 2q May 24, 2012 ci f y # ff m7i e �/ Dear Council President McDonald, C , Ala r &ar Y It was brought to my attention that the finance director (or Mayor) has appointed a city clerk Per the City of Bremerton code, I believe the Mayor appoints this position and per the City of Bremerton charter, I believe the city clerk position must be confirmed by the City Council With this is mind, I wanted to be sure the City Council knows that the individual appointed to this position was handed the position without any advertising or open application process I am including a copy of the City of Bremerton's job description for your review I would request that the City Council review the City's own requirements for this position and vigorously vet the appointee before they approve this important city appointment Thank you for your time Rose Powell Bremerton Page 1 of 1 Lori Smith From City Council To City Council Subject FW Response to Citizen Letter - City Clerk Position (Rose Powell) Attn Council Members (FYI) From: Becky Hasart Sent: Wednesday, May 30, 2012 9 32 AM To: Jim McDonald, Roger Lubovich Cc: City Council Subject: RE Citizen Letter - City Clerk Position (Rose Powell) Jim, Given that there is no return address, instead of a draft letter response, I thought I'd suggest some talking points in case you would like them • The City Clerk's position is a management position and can be appointed by the Finance Director per BMC 2 09 020(b) Our charter also requires the extra step that this position is confirmed by the Council As such, this item is scheduled for confirmation at the June 6th Council meeting (and was scheduled prior to receipt of this letter) • The City can choose to appoint from within when there is an employee that has aptitude for the position Administration strives to do this for a number of reasons it is good succession planning to try to identify internal talent, as positions (and employees) are eliminated due to our current fiscal challenges, being able to reassign an employee who would otherwise be laid off preserves that employees skills and institutional knowledge for the City, etc • There is precedent for appointing management positions versus doing a full recruitment The City has recently used the same process to appoint its current City Engineer, one of its current Managing Engineers, and the Building Official (all management positions) • The current incumbent has been the interim City Clerk since October 14, 2011 (when the prior City Clerk resigned to pursue other career opportunities) She has proven to be adept at performing the Job during this "probationary" period As such, it makes operational sense to suggest her appointment to City Clerk for Council consideration Jim, feel free to use, ignore, or edit as you see fit Thanks, Becky Becky Hasart Director of Financial Services 360- 473 -5722 5/30/2012 AGENDA BILL CITY OF BREMERTON CITY COUNCIL v5 SUBJECT: Appointment of Assistant Study Session Date Director of Community Development at a COUNCIL MEETING Date June 6, 2012 step higher than Rate 1 in Pay Band 16 Department DCD Presenter Andrea L Spencer Phone 360 473 5283 SUMMARY: The Director of DCD proposes to fill the vacant Assistant Director position with Heather Stinson, a candidate that has more than four years experience as a Planning Manager and more than eleven years of professional experience The Director has negotiated salary compensation with the applicant and proposes making this appointment at Rate 4 in Pay Band 16 By BMC 2 50 032(a), the Council must approve any starting salary above Rate 1 ATTACHMENTS: Ms Stinson's resume is on file with City Council staff FISCAL IMPACTS (Include Budgeted Amount) None The salary can be accommodated within the 2012 personnel budget for DCD APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR MAYOR RECOMMENDED MOTION: Move to approve the hire of Heather Stinson as the Assistant Director of Community Development at Pay Band 16, Rate 4, of the City of Bremerton Management Salary Plan 2012 STUDY SESSION ACTION: Consent Agenda ❑ General siness ❑ Public Hearing COUNCIL PRESIDENT tv. i (` � COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/2011 AGENDA BILL CITY OF BREMERTON CITY COUNCIL &A ......................................................... ............................... SUBJECT: Resolution No 3171 amending Study Session Date May 23, 2012 Police Department Rate Table D relating to COUNCIL MEETING Date June 6, 2012 chicken licensing and Parks and Recreation Department Parks & Rec /Legal Department Rate Table F relating to Gold Presenter Birkenthal /Lubovich Mountain Golf Course rates and fees Phone 473 -5752 SUMMARY: Rate Table D needs to be updated due to the Council passing Ordinance No 5185 increasing the number of hens that may be kept under a single chicken license Based on recent discussions with the Gold Mountain Golf Professionals there are selected rate adjustments that could help the City Capture additional revenue from greens fees ATTACHMENTS: Resolution Flo. 3 17 2 - o FISCAL IMPACTS (Include Budgeted Amount) APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR 9 ,/0r -_; MAYOR RECOMMENDED MOTION: Move to pass Resolution No3 t amending Police Department Rate Table D and Parks and Recreation Rate Table F as presented STUDY SESSION ACTION: El Consent Agenda General Business ❑ Public Hearing COUNCIL PRESIDENT COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 11/02/2011 RESOLUTION NO. 51 - 7 A RESOLUTION of the City Council of the City of Bremerton, Washington, amending Police Department — Rate Table D relating to chicken licensing and Parks and Recreation Department — Rate Table F relating to Gold Mountain Golf Course rates and fees WHEREAS, the City Council desires to amend the rates and fees adopted by Resolution No 3168 in the Police Department — Rate Table D relating to chicken licensing and the Parks and Recreation Department — Rate Table F relating to the Gold Mountain Golf Course, NOW THEREFORE THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS SECTION 1. Rate and Fees Amended Rates and fees relating to chicken licensing established in Police Department — Rate Table D are hereby amended as set forth in Exhibit A, attached hereto, and certain rates and fees relating to the Gold Mountain Golf Course established in Parks and Recreation Department - Rate Table F are hereby amended as set forth in Exhibit B, attached hereto SECTION 2. Severabihty If anyone or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect SECTION 3. Effective Date This Resolution shall take effect and be in force immediately upon its passage PASSED by the City Council of the City of Bremerton, Washington this day of , 2012 JIM McDONALD, Council President APPROVED AS TO FORM ATTEST ROGER A LUBOVICH, City Attorney SHANNON CORN, Interim City Clerk R \ Legal \Legal\Resolutions\Finance\2012 Rates and Fee Tables\2012 Resolution amending Rate Table D and F - (May 2012) doc 1 2012 Rates and Fees Updated POLICE DEPARTMENT — RATE TABLE D All Rates Listed Are "Not To Exceed" Fees D. POLICE DEPARTMENT RATE 1. TRAFFIC ACCIDENT REPORTS $10.00 2. FINGERPRINTS — 1 S ` Card $10.00 Each Additional Card $1000 3. CRIMINAL HISTORY CHECK $1000 4. VERIFICATION LETTER FOR LOST OR STOLEN $800 PROPERTY 5. PHOTO PRINTS Actual Cost of (Per Set When in Possession of the Dept.) Processing 6. LICENSES FOR DOGS AND CATS For Each Cat Spayed or Neutered $750 (Upon Proof of Spaying or Neutering) For Each Dog Spayed or Neutered $1250 (Upon Proof of Spaying or Neutering) For Each Cat Not Spayed or Neutered $3750 For Each Dog Not Spayed or Neutered $3750 Senior Permanent Dog/Cat $1250 7. LICENSE FOR CHICKENS I For up to €ouf (4fiveJ51 chickens $12.50 Senior permanent for up to €ouf {4)five 5 L_j chickens $1250 8. ALARM COMPLIANCE FEE 1 st False Alarm in any 1 Quarter $6000 2nd False Alarm in the same Quarter $8000 3rd False Alarm in the same Quarter $16000 or Subsequent Alarms in a Calendar Quarter 9. SERVICE FEE FOR ANTI - HARASSMENT ORDER $5000 10. SERVICE OF ARREST WARRANTS AND SUBPOENAS Arrest Warrant $15 00 plus mileage Subpoena $6 00 plus mileage Preparation of return of service $500 Mileage (for each mile actually and necessarily traveled by a current business member of the Police Department in going to or returning from mileage rate any place of service, or attempted service) allowed by the Internal Revenue Service EXHIBIT A Resolution No PARKS RECREATION DEPT — RATE TABLE F All Rates Listed Are "Not To Exceed" Fees F. PARKS AND RECREATION DEPARTMENT NON - RESIDENT FEE - BASE FEE PLUS 25% 1. FACILITY USE RENTAL RATES Facility use policies apply Appropriate taxes are included in rates unless otherwise noted (a) SHERIDAN COMMUNITY CENTER — ROOM RENTAL RATES RATE (Group A) NON - COMMERCIAL — Rental Rates Recreation and/or educational purposes only Per hour, two (2) hour minimum Daytime (Monday — Friday 8 00 AM to 5 00 PM) Lounge $900 Room A $675 Room B /C, Conference Room 775 Gym $1950 Evenings (Monday — Thursday 5 00 PM to 10 00 PM) Lounge $1950 Room A $1300 Room B /C, Conference Room $1500 Gym $2500 Room Package (Lounge & Gym) $3900 Entire building — Up to eight (8) hours* $61800 Regular Groups (10 or more meetings a year reserved in advance) 20% discount Friday Evening (5 00 PM to 10 00 PM) & Saturday and Sunday Lounge $2600 Room A $1300 Room B /C, Conference Room $1500 Gym $3150 Room Package (Lounge & Gym) $5000 Entire building — Up to eight (8) hours* $61800 * Entire building rental for events with 250 or more participants requires additional staff charges at $16 00 per hour (Group B) COMMERCIAL — Rental Rates RATE Recreational and/or educational purposes only Per hour, two (2) hour minimum EXHIBIT B Resolution No. PARKS RECREATION DEPT — RATE TABLE F All Rates Listed Are "Not To Exceed" Fees (a) SHERIDAN COMMUNITY CENTER — ROOM RENTAL RATES RATE Lounge $31.50 Room A $2500 Room B /C, Conference Room $25 00 Gym $5000 Room Package (Lounge & Gym) $8800 Entire Building - Up to eight (8) hours* $99300 * Entire building rental for events with 250 or more participants requires additional staffing fee at $16 00 per hour (b) BREMERTON SR. CITIZENS CENTER - ROOM RENTAL RATES RATE (Group A) NON - COMMERCIAL — Rental Rates Per hour, two (2) hour minimum Cardroom/Meetmg Room $1825 Main Room $3675 Kitchen $1550 Additional staffing per hour $1600 Entire Facility up to eight (8) hours $25750 (Group B) COMMERCIAL — Rental Rates Per hour, (two) 2 hour minimum Cardroom/Meeting Room $3700 Main Room $7400 Kitchen $31 50 Additional staffing per hour $1600 Entire Facility — Up to eight (8) hours $50000 (c) PARK SHELTERS — RESERVATION FEES RATE Four (4) hour sessions per reservation unless otherwise noted Bremerton residents may reserve park shelters beginning January 1 st for the upcoming year Non - resident reservations will be accepted beginning February I s ' (Group A) NON - COMMERCIAL — Rental Rates RATE Blueberry Shelter $3150 Evergreen Shelter 1 $6300 Evergreen Shelter 2, 3, 5, or 6 $31 50 Evergreen Shelter 4 (not reservable, first come first served) no charge Evergreen Amphitheatre with Amplified Sound $15750 EXHIBIT B Resolution No. PARKS RECREATION DEPT — RATE TABLE F All Rates Listed Are "Not To Exceed" Fees (c) PARK SHELTERS — RESERVATION FEES RATE Lions Park Shelter 1 $4325 Lions Park Shelter 2 $3150 Matan Park Shelter $2500 Upper NAD $2500 Lent Landing Gazebo $3150 Reserve portion of a park not having a shelter $31 50 ( Grouu B) COMMERCIAL — Rental Rates Blueberry Shelter $4850 Evergreen Shelter 1 $9425 Evergreen Shelter 2, 3, 5, or 6 $4850 Evergreen Shelter 4 (not reservable) no charge Evergreen Amphitheatre with Amplified Sound $18900 Lions Park Shelter 1 $6500 Lions Park Shelter 2 $4850 Matan Park Shelter $3750 Upper NAD $3800 Lent Landing Gazebo $4850 Reserve portion of a park not having a shelter $4850 (d) SPECIAL EVENTS, CELEBRATIONS, WEDDINGS Louis Mentor Boardwalk $24900 Other parks Reservation fee + $100 00 (e) ATHLETIC FIELD — RESERVATIONS Per hour unless noted (Group A) NON - COMMERCIAL — Rental Rates $1900 (Group B) COMMERCIAL — Rental Rates $3800 Game Fee - Softball $31 50 Game Fee - Soccer $5000 (n BLUEBERRY PARK — P -PATCH ANNUAL RATE RATE Non - commercial gardening only Raised Beds $1000 Seasonal (10 x 20) $4000 Year Round (16 x 30) $6000 (g) LIONS TENNIS COURT LIGHTS RATE 1 token (I hour) $200 EXHIBIT B Resolution No PARKS RECREATION DEPT — RATE TABLE F All Rates Listed Are "Not To Exceed" Fees (g) LIONS TENNIS COURT LIGHTS RATE 6 tokens (6 hours) $900 2. PROGRAM FEES & CHARGES (a) NEW PROGRAMS See Section 3, subsection (a) (b) ATHLETIC PROGRAM FEES VOLLEYBALL Co -ed (Fall & Winter) per team $27000 Men and Women (Spring) per team $27000 Open Gym (Oct —June) per person $300 BASKETBALL Men's League (Fall & Winter) per team $56000 Boy's League (Winter) per team $30000 Boy's League (Individual Reg) per individual $4000 SOFTBALL Men's League (Spring) per team $58000 Men's League — Players fee (Spring) per player $2200 Sunday Co -ed (Spring) per team $42000 Sunday Co -ed — Players fee (Spring) per player $1675 Co -ed League (Fall) per team $48800 Co -ed — Players fee (Fall) per player $1825 Men's League (Fall) per team $48800 Men's League — Players fee (Fall) per player $1825 TOURNAMENTS (SOFTBALL AND SOCCER) RATE -- INVITATIONAL TOURNAMENTS Lions — One Day $35700 Lions — Two Day $57200 Lions — Three Day $76200 Pendergast — One Day $46200 Pendergast — Two Day $73500 Pendergast — Three Day $89300 -- STATE TOURNAMENTS Lions — One Day $50000 Lions — Two Day $74500 Lions — Three Day $867.00 Pendergast — One Day $64500 Pendergast — Two Day $86700 EXHIBIT B Resolution No PARKS RECREATION DEPT — RATE TABLE F All Rates Listed Are "Not To Exceed" Fees Pendergast — Three Day $1,02400 * Regional and National Tournaments cost to be negotiated depending on field preparation requirements 3. SENIOR CITIZEN CENTER AND RECREATION DIVISION PROGRAMS (a) PROGRAM FEE FORMULAS Except for the Sr Citizens Trip program, participant fees for activities (programs, classes, events, etc ) promoted by the Sr Citizen Center and the Recreation Division are established by the following formulas A Activities when the instructor is on City payroll *Based on "Not -to- Exceed" rates [(Total class hours including preparation) x (Instructor's hourly wage) x (1 5 Administration factor)] divided by(mimmum # of students per activity)] + (the cost of group supplies divided by minimum # of students) + Cost of individual class supplies, if applicable = Student class fee for City of Bremerton Resident B Activities taught by contracted instruction *Based on "Not -to- Exceed" rates [(Pnce per student required by the Instructor less class supply fees) x (1 5 Administration factor)] + Class supply fees = Student class fee for City of Bremerton Resident C Non - Resident Fees for Recreational Programs For recreation classes, programs, swim passes and rentals — ranging from $5 00 to $25 00 add on 25% $25 01 to $50 00 add a flat $6 25 $5001 to $100 00 add a flat $12 50 $100 01 to $200 00 add a flat $25 00 $200 01 + add a flat $50 00 RATE (b) SENIOR CENTER ACTIVITIES (AGE 55+). Couples Membership is for two people, at least one needs to be 55 or better, who reside at the same address Community Members Memberships are for Senior Living facilities who are interested in purchasing a group of tickets (10, 20 or more) Residency is based on where the Senor Living facility is located Associate Memberships are for those individuals not yet 55 but still would like to participate in the programs, trips and classes offered at the Center Senior Citizen — City Resident annual membership $800 Senior Citizen — Non - Resident annual membership $1600 Senior Center — City Resident Couples annual membership $1450 Senior Center — Non - Resident Couples annual membership $2900 EXHIBIT B Resolution No. PARKS RECREATION DEPT — RATE TABLE F All Rates Listed Are "Not To Exceed" Fees Senior Center— City Resident Associate annual membership $1325 Senior Center — Non - Resident Associate annual membership $2650 actual costs (c) SENIOR CENTER TRIPS plus 25% NON - RESIDENT FEE — LISTED RATE PLUS 25% 4. IVY GREEN CEMETERY - FEES AND CHARGES (a) ADULT BURIAL Grave Site $99300 Opening/Closing $65700 Liner $64600 Oversize Liner (if required) $93500 Grave Side Service Preparation (optional) $18400 (b) VETERANS PLOT Grave Site $49600 Opening/Closing $32900 Liner $32300 Oversize Liner (if required) $46800 Grave Side Service Preparation (optional) $9300 Stone Marker Setting $5700 Bronze Marker Setting $4900 (c) INFANT BURIAL RATE Infant Plot in Babyland $25600 Opening/Closing $40000 Liner $28100 Grave Side Service Preparation (optional) $18400 (d) DISINTERNMENT Removal & opening of new site $1,37500 Site Purchase $99300 Liner $64600 Removal (only) $90300 Cremation Removal $21800 (e) ADDITIONAL BURIAL COSTS 2 hr max $17800 4 hour max $357.00 (I) LINERS Adult $64600 EXHIBIT B Resolution No PARKS RECREATION DEPT — RATE TABLE F All Rates Listed Are "Not To Exceed" Fees Infant $281.00 Cremation Vault (2 piece) $15000 Oversize Liner (if required) $93500 (g) OPENING AND CLOSING Adult $65700 Infant (Babyland) $40000 Urn Interment (per urn) $15700 (h) BURIAL SITES Adult $99300 Infant (Babyland) $25600 Infant (any site not in Babyland) $99300 (i) INURNMENT Vault $15000 Opening/Closing $15000 Grave Side Service Preparation (optional) $18400 Second Right of Inurement $25000 (j) DISURNMENTS RATE Urn $21800 (k) RAISE GRAVE $14700 (1) MARKER SETTING FEES 5" x 8" bronze plus tax $8900 4 x 12" x 2" x 3" plus tax $9600 8" x 16" x 2" x 3" plus tax $10000 10" x 20" x 2" x 3" plus tax $11300 12" x 24" x 2" x 3" plus tax $11800 12" x 24" bronze plus tax $11800 12" x 36" x 2" x 3" plus tax $17500 14" x 36" x 2" x 3" plus tax $18000 5. GOLD MOUNTAIN GOLF COMPLEX (prices do not include sales tax) Golf Senior Rates apply at age 6462. (a) CASCADE COURSE Friday 18 Holes $37-00 Weekday 18 Holes (Mon - Thurs) $34 -00 00 Weekday 1 pm — 3 p $2940 EXHIBIT B Resolution No PARKS RECREATION DEPT — RATE TABLE F All Rates Listed Are "Not To Exceed" Fees Weekend/Holiday 18 Holes (Note 1) $44 -80 00 Weekend 2pm — 3pm $32-00 Weekday 9 Holes (Mon - Thurs) $2500 Weekend/Holiday 9 Holes $2800 Continuation Fee $2000 Twilight Weekday (Mon - Thurs) $2440 Twilight Weekend/Holiday $27 -86 00 League Rate (Not Sat, Sun or Holiday) $2000 Senior 18 Holes (Mon - Thurs) $29-00 Junior 18 Holes (Mon - Thurs) $1300 Junior Twilight Weekend/Holiday $1400 Family Golf (up to 4) (Note 4) $2500 All Day Monday — Tuesday $59 -06 00 Senior Punch Card (Not Sat, Sun or Holiday) (Note 2) $24040 00 Regular 20 Round Punch Card $396.89 00 Regular 10 Round Punch Card $2;0-00 00 Junior 10 Round Punch Card $9000 Low Income Sr Punch Card (Not Sat, Sun or Holiday) (Note 2 & 6) $9000 Monthly Twilight Pass (7 days a week) $9940 Corporate Pass (Mon - Thurs) (2 Officers) $4,00000 Corporate Pass w/ power cart (Mon - Thurs) (2 Officers) (Note 2) $5,00000 Daily Private Cart $1700 Shotgun Tournament (Not To Exceed 18 Hole Green Fee) (Note 7) $7500 Military Pass (100) no tax $2,30000 (b) OLYMPIC COURSE RATE $4-7-A9 Friday 18 Holes 00 $4386 Weekday 18 Holes (Mon - Thurs) 00 $35-0937 Weekday 1 pm — 3pm 00 $61 -00 Weekend/Holiday 18 Holes (Note 1) 00 $44-06 Weekend 2pm — 3pm 00 Weekday 9 Holes (mon- Thurs) $2700 Weekend/Holiday 9 Holes $3600 Continuation Fee $2000 Twilight Weekday (Mon - Thurs) $26 -6928 EXHIBIT B ' Resolution No. PARKS RECREATION DEPT — RATE TABLE F All Rates Listed Are "Not To Exceed" Fees 00 I $25-0630 Twilight Weekend/Holiday 00 League Rate (Not Sat, Sun or Holiday) $2000 $3q-8A Senior 18 Holes (Mon - Thurs) 00 Junior 18 Holes (mon- Thurs) $2300 Junior Twilight Weekend/Holiday $2000 Family Golf (up to 4) (Note 4) $2500 $5-8664 All day Monday- Tuesday 00 Shotgun Tournament (Not To Exceed 18 Hole Green Fee) (Note 1) $10000 $45 -8850 Weekend Early Bird 00 $3406 Weekday Early Bird 00 Olympic Punchcard Plus $1300 $1,958 -86 Annual Pass Single 2,03000 Annual Pass Couple $3,36000 $2,80000 plus $20000 Annual Pass Family (Note 5) per Junior Annual Pass Junior (Mon - Thurs) (Note 3) $40000 I $ "x-88 Annual Pass Sr Single (Not Sat, Sun or Holiday 1,37000 Annual Pass Sr Couple (Not Sat, Sun or Holiday $2,16000 $896 Semi Annual Single — first '' /z of year 7500 $988-86 Semi Annual Single — second' /2 of year 5000 $", 00-08 Semi Annual Couple — first '' /z of year 1,45000 $1,489 Semi Annual Couple — second' /2 of year 50000 Semi Annual Sr Single — first %2 of year (Not Sat Sun or S&4_686 Holiday) 0000 Semi Annual Sr Single — second 'h of year (Not Sat, Sun or $625-66 Holiday) 5000 Semi Annual Sr Couple — first '/2 of year (Not Sat, Sun or $938 -061 Holiday) 00000 Semi Annual Couple — second 'h of year (Not Sat, Sun or $ 1,00000 Holiday 1,05000 1 Saturday, Sunday or Holiday (May- September Not to Exceed Rate) 2 May be used for twilight any day of the week including holidays EXHIBIT B Resolution No. PARKS RECREATION DEPT — RATE TABLE F All Rates Listed Are "Not To Exceed" Fees 3. Fnday- Sunday and Holidays depending on availability 4. Family of up to 4, either course After 100 p m January, February, November & December, after 3.00 p m March & October, after 4 00 p m April and after 6 00 p m May & September 5 June through September, Juniors may only play after 11 00 a m on weekends and holidays 6 Ages 62 & up with household income <$18,000 RCW 71 38.070 7 A reduced rate, not less than the current twilight rate, may be offered with the approval of the Director of Parks & Recreation EXHIBIT B Resolution No AGENDA BILL CITY OF BREMERTON CITY COUNCIL 68 SUBJECT: Ordinance No 51$,6 amending Study Session Date May 23, 2012 the 2012 Fiscal Year Budget COUNCIL MEETING Date June 6, 2012 Department Finance Presenter Becky Hasart Phone 360 -473 -5722 SUMMARY: Each year during May /June, the City assesses its current fiscal year budget for any needed adjustments Adjustments tend to be needed for the following reasons to adjust the estimated beginning fund balances to actual, to account for subsequent unanticipated /unexpected conditions, to adjust for various Council motions /resolutions, etc The attached ordinance outlines the various reasons for the current proposed budget adjustment d 518(0 ATTACHMENTS: Proposed Ordinance to amend Ordinance 5173 adopting the 2012 Budget Memo 2012 Mid Year Budget Adjustment Detailed listing by Fund of the line item adjustments FISCAL IMPACTS (Include Budgeted Amount) The net adjustment for all City funds for Fiscal year 2012 is $11,225,982 APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR MAYOR RECOMMENDED MOTION: Move to approve Ordinance No 51 amending Ordinance No 5173 relating to the City of Bremerton Fiscal Year 2012 Budget STUDY SESSION ACTION: ' Consent Agenda ❑ General Business ❑ Public Hearing COUNCIL PRESIDENT � COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Forth Updated 4/18/2011 ORDINANCE NO. S `NO AN ORDINANCE of the City Council of the City of Bremerton, Washington, amending Ordinance No 5173 relating to the City of Bremerton Fiscal Year 2012 Budget WHEREAS, the City Council passed the Fiscal Year 2012 City Budget Ordinance (Ordinance No 513 7) on December 14, 2011, and WHEREAS, the City Council has previously amended the budget by various motions and resolutions subsequent to December 14, 2011 which require a formal amendment by ordinance; and WHEREAS, all of the funds of the City of Bremerton require amendment to adjust beginning fund balances, and WHEREAS, City Departments and Funds expenditures and revenues require adjustment, and WHEREAS, certain reclassifications of revenues and expenditures are required to properly reflect budget categories in a manner consistent with actuals as classified in accordance with Generally Accepted Accounting Principles, and WHEREAS, Fund 304 Harborside Plaza & Commons, has been budgeted to account for revenues and expenditures which have carried forward from 2011, and WHEREAS, each of these actions has an impact on the City of Bremerton's FY 2012 Annual Budget resulting in the need to amend this Budget document; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS• SECTION 1. Ordinance 5173 establishing the City of Bremerton's 2012 Budget passed by the City Council on December 14, 2011, is hereby amended as follows 1 2012 Mid Year Budget Amendment 2012 Budget Amended as Adopted by 2012 Fund No Ord No 5173 Net Adjustments Budget 001 General Fund City Council $ 332,770 $ - $ 332,770 Executive 370,360 - 370,360 Financial Services 1,149,840 4,000 1,153,840 Legal 971,550 10,100 981,650 Human Resources 333,210 64,800 398,010 Community Development 1,408,536 - 1,408,536 Municipal Court 1,294,187 - 1,294,187 City Auditor 170,960 - 170,960 Law Enforcement 9,498,837 100,000 9,598,837 Fire /Emergency Services 8,311,214 102,238 8,413,452 Police /Fire Pension 2,544,000 - 2,544,000 General Facilities 807,117 - 807,117 Parks & Recreation 2,593,741 15,000 2,608,741 Engineering 2,134,928 2,400 2,137,328 Non - Department 3,461,171 216,640 3,677,811 Ending Fund Balance 2,240,856 552,611 2,793,467 Total General Fund $ 37,623,277 $ 1,067,789 $ 38,691,066 101 Arterial Street 4,904,100 (71,072) 4,833,028 102 Street 2,407,048 76,981 2,484,029 103 Contingency Reserve 117,745 114,347 232,092 104 Lodging Tax 465,312 16,550 481,862 105 Parking System 1,695,541 (264,727) 1,430,814 106 Community Dev Block Grant 2,918,090 (17,559) 2,900,531 108 Abatement Revolving 219,371 20,042 239,413 110 Police Special Projects 969,205 107,633 1,076,838 113 Public Access Television 527,335 (69,627) 457,708 114 Gift & Donation Fund 82,970 10,136 93,106 116 Trial Improvement 60,643 658 61,301 117 One Percent For Arts 53,873 (2,203) 51,670 120 Conference Center Operating 1,795,493 53,368 1,848,861 201 Bond Fund 735,135 (5,343) 729,792 203 2010 LTGO 706,289 (1,526) 704,763 204 2010 UTGO /LTGO (B) 552,846 12,888 565,734 304 Harborside Plaza & Commons - 34,336 34,336 305 Park Plaza Construction 110,319 241,329 351,648 306 Park Plaza Phase II 4,089,802 19,784 4,109,586 308 General Gov't Capital Improvement 565,941 (23,419) 542,522 310 Park Facildies Construction 1,689,308 65,061 1764,369 311 Evergreen Park Remediation 210,551 (130,470) 80,081 331 Lower Wheaton Way 1,610,160 101,895 1,712,055 401 Water Utility 14,713,805 (86,056) 14,627,749 404 Water Capital 1,677,500 3,268,917 4,946,417 407 Golf Mountain Golf 2,392,297 21,242 2,413,539 451 Wastewater Utility 22,931,409 63,769 22,995,178 454 Wastewater Capital 4,865,000 4,797,189 9,662,189 481 Stormwater Utility 4,881,145 191,406 5,072,551 482 Gorst Creek Watershed 451,424 32,074 483,498 484 Stonmwater Capital 1,421,000 1,660,029 3,081,029 503 Risk Management 3,580,272 (356,789) 3,223,483 506 Employment Security 311,105 (39,151) 271,954 507 Accumulated Leave Liability 248,700 8,206 256,906 509 ER &R - Operations & Maintenance 1,762,928 50,703 1,813,631 510 ER &R - Reserves 5,952,590 212,530 6,165,120 511 Information Services 1,094,032 45,062 1,139,094 Total All funds $ 130,393,561 $ 11,225,982 $ 141,619,543 2 2012 Mid Year Budget Amendment SECTION 2. That the totals for the funds noted in Section 1 above are hereby appropriated for the fiscal year 2012. SECTION 3. SeverabihU If anyone or more sections, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall remain in full force and effect SECTION 4. Effective Date This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law PASSED by the City Council the day of , 2012 Jim McDonald, Council President Approved this day of , 2012 Patty Lent, Mayor ATTEST APPROVED AS TO FORM. SHANNON CORIN, Interim City Clerk ROGER A LUBOVICH, City Attorney PUBLISHED the day of , 2012 EFFECTIVE the day of , 2012 ORDINANCE NO 3 2012 Mid Year Budget Amendment ", Memorandum To: City Council Mayor Patty Lent From: Caroline Tompson, Budget Analyst Re: 2012 Mid -Year Budget Amendment Date: May 15, 2012 The City adopted the 2012 budget by Ordinance No 5173 on December 14, 2011 Each year the City assesses its current fiscal year budget and addresses any needed adjustments that have come to the attention of the staff in Financial Services Adjustments for both revenue and expenditures are brought forward for the following reasons to adjust the estimated beginning fund balances to actual, to account for subsequent unanticipated /unexpected conditions, to account for previously approved projects that were underway in 2011 that were not concluded and require carryover expenditure authority, and to formally account for various council motions /resolutions previously approved during 2012 Enclosed is the mid -year budget amendment ordinance and supporting schedules There are a variety of issues addressed in the amendments, but the primary items are City -Wide • Adjust Beginning Fund Balances to actual • Formally adopt and incorporate 2012 budget changes approved by council • Reclassify expenditure categories as needed to property reflect the actuals as classified in accordance with Generally Accepted Accounting Principles General Fund • Decrease intergovernmental revenue for reduction in state liquor excise tax, $135,000 • Increase miscellaneous revenue for Fire Dept labor concessions given back to the City in the form of donations, $182,000 • Adjust revenue and expenditures in Fire Dept for grant funded cardiac monitors, $108,042. • Increase intergovernmental revenue for DCD Climate Showcase grant carryover, $43,200 • Adjust revenue and expenditures in Parks to account for Lodging Tax Funds, $15,000. • Reallocate expenditure authority in Legal from professional services, $35,000, to personnel for part -time extra help, $10,000, and new City Attorney I position effective September 1, 2012, $35,100. • Increase personnel expense in Engineering, Finance and HR for additional medical premium expenses associated with staffing changes and additional dependent coverage, $21,200 • Increase miscellaneous in Non - Departmental for contract settlement previously authorized by Council, $100,640 • Account for budget carryover in HR under professional services for ongoing labor negotiations, $50,000. • Account for additional personnel expense (overtime) in Police for special investigations, $100,000 • Include transfer -out to Contingency Reserve Fund, $115,000 • Decrease personnel expense in Parks (due to vacancy) and reallocate to supplies for repairs associated with electrical panel and arson incident, $17,000 Special Revenue Funds • Increase capital expense in Street Fund for expenditures associated with Winco signal, $37,987 - revenue was accounted for in 2011 • Reduce capital expenditures in Arterial Street due to lower than anticipated beginning fund balance, $71,100. • Due to pending street paving projects, the sale of the street grinder will not take place in 2012 Reduce revenues under charges for services, $60,000, and increase short-term equipment rental, $43,000 • Reallocate capital expense in BKAT to supplies for studio upgrades that did not meet capital threshold, $10,000 Capital Improvement Funds • Account for revenue and expenditures in Harborside Commons Fund 304, and close fund in 2012, $34,336. • Increase transfer -out in Park Plaza Phase II Fund 306 to Park Plaza Fund 305, $200,000, and account for expenditures not associated with EDA grant, $241,000. • Account for revenue and expenditures in Park Plaza Phase II Fund 306 and reallocate budgets to properly reflect utility fund contributions and line item coding • Reduce capital expenditures in Evergreen Park Fund 311 by $2,500 due to lower than anticipated beginning fund balance. Enterprise & Internal Service Funds • Adjust capital expense in Gold Mountain Golf for 2011 equipment purchase carryover, $225,500. 2 • Increase supplies and services in Water, Wastewater and Stormwater Utility Funds for business review plan, $25,000. • Increase Water Capital for expenditures associated with ultra violet treatment and water main replacements, $235,000 not identified in CIP. • Increase transfer -out from Water Capital, $167,400, Wastewater Capital, $820,000 and Stormwater Capital, $600 for expenditures associated with Park Plaza Phase II utility upgrades • Budget to transfer -out from Water, $3,268,917, Wastewater, $4,797,189, and Stormwater, $1,660,029 (utility funds) the amount designated for capital improvement (fund balance) to same name capital utility fund. Balance remaining meets the City's Financial Goals and Policy of 12% • Account for revenue and expenditures in Risk Management and Wastewater Utility for Safety Officer stipend, $3,100. • Account for revenue and expenditures associated with City -wide phone expense being paid directly from Information Technology, $61,000 The budget adjustments are necessary to properly reflect the nature and extent of revenues and expenditures of the various City funds and departments The ending fund balances as amended by this ordinance for the Utility Systems meets the City's adopted Financial Goals & Policies expectations The General Fund ending fund balance falls below the target level after the proposed budget adjustments, but moves closer towards the recommended $8 5% by $552,611. The 2012 budget, as proposed, includes an ending fund balance for the General fund of $2,793,467 with a recommended fund balance of $3,037,437 The attached ordinance and supporting schedules (by fund) include adjustments by budget control category for both revenues and expenditures with a City -wide appropriation of $141,619,543 3 2012 Budget Amended as Adopted by 2012 Fund No Ord No 5173 Net Adjustments Budget 001 General Fund City Council $ 332,770 $ - $ 332,770 Executive 370,360 - 370,360 Financial Services 1,149,840 4,000 1,153,840 Legal 971,550 10,100 981,650 Human Resources 333,210 64,800 398,010 Community Development 1,408,536 - 1,408,536 Municipal Court 1,294,187 - 1,294,187 City Auditor 170,960 - 170,960 Law Enforcement 9,498,837 100,000 9,598,837 Fire /Emergency Services 8,311,214 102,238 8,413,452 Police/Fire Pension 2,544,000 - 2,544,000 General Facilities 807,117 - 807,117 Parks & Recreation 2,593,741 15,000 2,608,741 Engineering 2,134,928 2,400 2,137,328 Non - Department 3,461,171 216,640 3,677,811 Ending Fund Balance 2,240,856 552,611 2,793,467 Total General Fund $ 37,623,277 $ 1,067,789 $ 38,691,066 101 Arterial Street 4,904,100 (71,072) 4,833,028 102 Street 2,407,048 76,981 2,484,029 103 Contingency Reserve 117,745 114,347 232,092 104 Lodging Tax 465,312 16,550 481,862 105 Parking System 1 695,541 (264,727) 1,430,814 106 Community Dev Block Grant 2,918,090 (17,559) 2,900,531 108 Abatement Revolving 219,371 20,042 239,413 110 Police Special Projects 969,205 107,633 1,076,838 113 Public Access Television 527,335 (69,627) 457,708 114 Gift & Donation Fund 82,970 10,136 93,106 116 Tnal Improvement 60,643 658 61,301 117 One Percent For Arts 53,873 (2,203) 51,670 120 Conference Center Operating 1,795,493 53,368 1,848,861 201 Bond Fund 735,135 (5,343) 729,792 203 2010 LTGO 706,289 (1,526) 704,763 204 2010 UTGO /LTGO (B) 552,846 12,888 565,734 304 Harborside Plaza & Commons - 34,336 34,336 305 Park Plaza Construction 110,319 241,329 351,648 306 Park Plaza Phase II 4,089,802 19,784 4,109,586 308 General Gov't Capital Improvement 565,941 (23,419) 542,522 310 Park Facilities Construction 1,689,308 65,061 1,754,369 311 Evergreen Park Remediation 210,551 (130,470) 80,081 331 Lower Wheaton Way 1,610,160 101,895 1,712,055 401 Water Utility 14,713,805 (86,056) 14,627,749 404 Water Capital 1,677,500 3,268,917 4,946,417 407 Golf Mountain Golf 2,392,297 21,242 2,413,539 451 Wastewater Utility 22,931,409 63,769 22,995,178 454 Wastewater Capital 4,865,000 4,797,189 9,662,189 481 Stormwater Utility 4,881,145 191,406 5,072,551 482 Gorst Creek Watershed 451,424 32,074 483,498 484 Stormwater Capital 1,421,000 1,660,029 3,081,029 503 Risk Management 3,580,272 (356,789) 3,223,483 506 Employment Security 311,105 (39,151) 271,954 507 Accumulated Leave Liability 248,700 8,206 256,906 509 ER &R - Operations & Maintenance 1,762,928 50,703 1,813,631 510 ER &R - Reserves 5,952,590 212,530 6,165,120 511 Information Services 1,094,032 45,062 1,139,094 Total All funds $ 130,393,561 $ 11,225,982 $ 141,619,543 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ 7,738 000 $ 7,738 000 $ - Sales 6250,000 6250,000 - Other 7,980,900 7980,900 - Licenses and Permits 917,625 917,625 - Intergovemmental 1217,648 1,222,786 5,138 Charges for Services 5,284,900 5,284,900 - Fines and Forfeitures 1,133,730 1,133,730 - Miscellaneous 205,530 387,530 182,000 Transfers In & Other Financing 4645,829 4,665,829 20,000 Total Revenues 35 374,162 35 581 300 207 138 EXPENDITURES Personnel Expenses 26 436,100 26,585,400 149,300 Supplies, Services, and Taxes 7,755,016 7,897,852 142 836 Capital Expenditures 55,000 163,042 108,042 Debt Service 411 305 411,305 Transfers Out 725,000 840 000 115 000 Total Expenditures 35,382,421 35 897,599 515 178 CHANGES IN FUND BALANCE Net change in fund balances (8.259) (316,299) (308,040) Fund Balances- beginning 2,249,115 3 109,766 860 651 Fund Balances - ending $ 2,240 856 $ 2793,467 $ 552,611 GENERAL FUND EXPENDITURES BY DEPARTMENT City Council $ 332,770 332,770 $ Executive 370 360 370 360 - Financial Services 1 149,840 1,153.840 4,000 Legal Department 971 550 981,650 10,100 Human Resources 333,210 398,010 64,800 Community Development 1408,536 1 408 536 - Municipal Court 1294,187 1,294,187 - City Auditor 170,960 170,960 - Police Department 9498.837 9,598 837 100,000 Fire Department 8311,214 8,413,452 102,238 Police & Fire Pension 2,544 000 2,544,000 - General Facilities 807,117 807,117 - Parks & Recreation 2,593,741 2,608,741 15 000 Engineering 2,134,928 2,137328 2,400 Non - Departmental 3,461,171 3,677 811 216 640 Total Expenditures $ 35 382 421 $ 35 897 599 $ 515 178 The target ending fund balance is 8 5% of annual expenditures excluding capital The target fund balance for the 2012 budget as amended is $3,037,437 The actual ending fund balance after the proposed amendments is $2,793,467 which is lower than the target amount by $243,970 The 2012 budget as proposed, includes an ending fund balance which does not meet the target, but is increased from the prevloulsy adopted budgeted by $552,611 demonstrating advancement being made toward achieving the target The financial planning goal is to bring the ending fund balance level back up to where it meets or exceeds the target level FUND 001 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND For the Year Ended December 31, 2012 Budget Adjustments: Items Previously Approved by Councilor Finance Committee New Items Not Previously Approved by Council Revenue - decrease intergovernmental revenue for reduction in liquor excise tax (135,300) Expenditure - decrease supplies & services in legal for professional services reallocated to personnel 35,000 Expenditure - increase personnel expsens in legal for temporary extra help and Asst City Attorney I (45,100) Revenue - increase misc revenue for donations given back to City from Fire Department (labor concessions) 182,000 Revenue - increase intergovernmental for cardiac monitor grant funding 97,238 Expenditure - increase capital expense in fire for cardiac monitors (108,042) Expenditure - decrease supplies and services to offset match of cardiac monitors 5 804 Revenue - increase transfer -in from Donations Fund for cardiac monitor grant match 5 000 Expenditure - increase supplies and services in Non - Departmental for contract settlement (100 640) Expenditure - increase medical expense in Engineering, Finance and HR for additional dependents (21,200) Expenditure - increase protessional services in HR for contract negotiations (carryover) (50 000) Expenditure - increase personnel expense in Police for special investigation (100,000) Expenditure - increase professional services in Non - departmental associated with Wellness Contract admm fees (1,000) Expenditure - decrease personnel expense reallocated to supplies (electrical panel & arson expense) 17,000 Expenditure - increase supplies and services reallocated from personnel (17,000) Revenue - increase transfer -in from Lodging Tax for fountain maintenance 15,000 Expenditure - increase supplies & services for fountain related expenses (Lodging Tax) (15,000) Expenditure - increase transfer -out to Contingency Reserve Fund (115,000) Revenue - increase intergovernmental for Climate Showcase Grant carryover 43,200 Net adjustment to ending fund balance required S (308 040) FUND 001 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ARTERIAL STREET FUND For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ Sales Other Licenses and Permits Intergovernmental 4,357,444 4,357,444 - Charges for Services - - Fines and Forfeitures - - Miscellaneous - - Transfers to - - Total Revenues 4,357,444 4,357,444 - EXPENDITURES Personnel Expenses - - Supplies, Services, and Taxes - - Capital Expenditures 4,904,100 4,833,000 (71,100) Debt Service - - Transfers Out - - Total Expenditures 4,904,100 4,833,000 (71,100) CHANGES IN FUND BALANCE Net change in fund balances (546,656) (475,556) 71,100 Fund Balances - beginning 546,656 475,584 (71,072) Fund Balances - ending $ - $ 28 $ 28 Budget Adjustments: Items Previously Approved by Council Expenditure - reduce capital expense due to lower than anticipated beginning fund balance 71,100 Net adjustment to ending fund balance required $ 71,100 FUND 101 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE STREET FUND For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ - Sales - Other (parking tax) 454,800 454,800 - Licenses and Permits - Intergovernmental (fuel tax) 820,400 820,400 - Charges for Services 205,000 145,000 (60,000) Fines and Forfeitures - Miscellaneous 3,000 51,800 48,800 Transfers in & Other Revenue 824,044 824,044 - Total Revenues 2,307,244 2,296,044 (11,200) EXPENDITURES Personnel Expenses 1,196,900 1,196,900 - Supplies, Services, and Taxes 1,084,587 1,084,587 - Capital Expenditures 37,987 37,987 Debt Service - Transfers Out - Total Expenditures 2,281,487 2,319,474 37,987 CHANGES IN FUND BALANCE Net change in fund balances 25,757 (23,430) (49,187) Fund Balances- begmmmg 99,804 187,985 88,181 Fund Balances - ending $ 125,561 $ 164,555 $ 38,994 Budget Adjustments: New Items Not Previously Approved by Council Expenditure - increase capital for expenses associated with Wmco Signal Project (37,987) Revenue - reduce charges for services for revenue associated with sale of street grinder (60,000) Revenue - increase misc revenue for short-term equipment rental (street grinder) 46,000 Revenue - increase misc revenue due to lease proceeds from Charleston Street property (lunch truck) 2,800 Net adjustment to ending fund balance required $ (49,187) FUND 102 CITY OF BREMERTON 2012 ANTICIPATEQ REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE CONTINGENCY RESERVE FUND For the Year Ended December 31, 2012 Proposed Adl Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ - Sales - Other - Licenses and Permits - Intergovernmental - Charges for Services - Fines and Forfeitures - Miscellaneous - - Transfers in - 115,000 115,000 Total Revenues - 115,000 115,000 EXPENDITURES Personnel Expenses - Supplies, Services, and Taxes - Capital Expenditures - Debt Service - Transfers Out - Total Expenditures - - - CHANGES IN FUND BALANCE Net change in fund balances - 115,000 115,000 Fund Balances - beginning 117,745 117,092 (653) Fund Balances - ending $ 117,745 $ 232,092 $ 114,347 Budget Adjustments: New Items Not Previously Approved by Council Revenue - mcrese transfer -in from GF 115,000 Net adjustment to ending fund balance required $ 115,000 FUND 103 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE LODGING TAX FUND For the Year Ended December 31, 2012 Proposed Adl Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ _ Sales _ Other (hotel /motel tax) 380,000 380,000 - Licenses and Permits Intergovernmental Charges for Services Fines and Forfeitures Miscellaneous 100 100 - Transfers in Total Revenues 380,100 380,100 - EXPENDITURES Personnel Expenses _ Supplies, Services, and Taxes 230,000 215,000 (15,000) Capital Expenditures _ Debt Service - _ - Transfers Out 155,000 170,000 15,000 Total Expenditures 385,000 385,000 - CHANGES IN FUND BALANCE Net change in fund balances (4,900) (4,900) - Fund Balances-beginning 85,212 101,762 16,550 Fund Balances - ending $ 80,312 $ 96,862 $ 16,550 Budget Adiustments: New Items Not Previously Approved by Council Expenditure - decrease supplies & services reallocated to transfer -out (technical correction) 15,000 Expenditure - increase transfer -out reallocated from supplies & services (technical correction) (15,000) Net adjust to ending fund balance required $ FUND 104 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE PARKING SYSTEM FUND For the Year Ended December 31, 2012 Proposed Adl Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ - Sales - Other - Licenses and Permits - Intergovernmental - Charges for Services 500 500 - Fines and Forfeitures 300,000 300,000 - Miscellaneous 855,000 855,000 - Transfers in & Other Revenue - - - Total Revenues 1,155,500 1,155,500 - EXPENDITURES Personnel Expenses - - _ Supplies, Services, and Taxes 616,233 616,233 - Capital Expenditures - - _ Debt Service 675,705 675,705 - Transfers Out - _ Total Expenditures 1,291,938 1,291,938 - CHANGES IN FUND BALANCE Net change in fund balances (136,438) (136,438) - Fund Balances - beginning 540,041 275,314 (264,727) Fund Balances - ending $ 403,603 $ 138,876 $ (264,727) Budget Adjustments: New Items Not Previously Approved by Council Net adjustment to ending fund balance required $ FUND 105 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE COMMUNITY DEVELOPMENT BLOCK GRANT For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ Sales Other Licenses and Permits Intergovernmental 2,488,311 2,488,311 - Charges for Services 30,000 30,000 - Fines and Forfeitures Miscellaneous 9,326 9,326 - Transfers in Total Revenues 2,527,637 2,527,637 - EXPENDITURES Personnel Expenses 199,200 199,200 - Supplies, Services, and Taxes 2,400,775 2,400,775 - Capital Expenditures Debt Service Transfers Out 421 421 Total Expenditures 2,599,975 2,600,396 421 CHANGES IN FUND BALANCE Net change in fund balances (72,338) (72,759) (421) Fund Balances - beginning 390,453 372,894 (17,559) Fund Balances - ending $ 318,115 $ 300,135 $ (17,980) Budget Adjustments: New Items Not Previously Approved by Council Expenditure - Increase transfer -out to Parks Capital Fund for 2011 carryover (421) Net adjustment required to the ending fund balance $ (421) FUND 106 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ABATEMENT REVOLVING FUND For the Year Ended December 31, 2012 Proposed Adl Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ - Sales - Other - Licenses and Permits - Intergovernmental - Charges for Services 5,500 5,500 - Fines and Forfeitures - - Miscellaneous 1,000 1,000 - Transfers in - Total Revenues 6,500 6,500 - EXPENDITURES Personnel Expenses - - Supplies, Services, and Taxes 42,000 42,000 - Capital Expenditures Debt Service - Transfers Out - Total Expenditures 42,000 42,000 - CHANGES IN FUND BALANCE Net change in fund balances (35,500) (35,500) - Fund Balances - beginning 212,871 232,913 20,042 Fund Balances - ending $ 177,371 $ 197,413 $ 20,042 Budget Adiustments: New Items Not Previously Approved by Council Net adjustment to ending fund balance required $ FUND 108 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE POLICE SPECIAL PROJECTS FUND For the Year Ended December 31, 2012 Proposed Adj Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ - Sales - Other - Licenses and Permits - Intergovernmental - Charges for Services - Fines and Forfeitures 31,000 31,000 - Miscellaneous 75,000 75,000 - Transfers in - Total Revenues 106,000 106,000 - EXPENDITURES Personnel Expenses - Supplies, Services, and Taxes 359,700 359,700 - Capital Expenditures 50,000 50,000 - Debt Service - Transfers Out - Total Expenditures 409,700 409,700 - CHANGES IN FUND BALANCE Net change in fund balances (303,700) (303,700) - Fund Balances - beginning 863,205 970,838 107,633 Fund Balances - ending $ 559,505 $ 667,138 $ 107,633 Budget Adjustments: New Items Not Previously Approved by Council Net adjustment to ending fund balance required $ - FUND 110 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE PUBLIC ACCESS TELEVISION OPERATIONS FUND For the Year Ended December 31, 2012 Proposed Adl Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ Sales Other (city PEG fees) - - - Licenses and Permits 240,000 240,000 - Intergovernmental 17,000 17,000 - Charges for Services 78,040 78,040 - Fines and Forfeitures - - Miscellaneous 1,600 1,600 - Transfers in - Total Revenues 336,640 336,640 - EXPENDITURES Personnel Expenses 239,700 239,700 - Supplies, Services, and Taxes 37,154 47,154 10,000 Capital Expenditures 35,000 25,000 (10,000) Debt Service - - Transfers Out 25,000 25,000 - Total Expenditures 336,854 336,854 - CHANGES iN FUND BALANCE Net change in fund balances (214) (214) - Fund Balances - beginning 190,695 121,068 (69,627) Fund Balances - ending $ 190,481 $ 120,854 $ (69,627) Budget Adiustments: New Items Not Previously Approved by Council Expenditure - decrease capital and reallocate to supplies for studio upgrades below capital threshold 10,000 Expenditure - increase supplies & services reallocated from capital (10,000) Net adjustment to ending fund balance required $ - FUND 113 } CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE GIFT AND DONATION FUND For the Year Ended December 31, 2012 Proposed Adj Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ - Sales - Other - Licenses and Permits - Intergovernmental - Charges for Services 1,000 1,000 - Fines and Forfeitures - Miscellaneous 16,360 16,360 Transfers in - Total Revenues 17,360 17,360 - EXPENDITURES Personnel Expenses - Supplies, Services, and Taxes 29,600 29,600 - Capital Expenditures - - - Debt Service - - Transfers Out 5,000 10,000 5,000 Total Expenditures 34,600 39,600 5,000 CHANGES IN FUND BALANCE Net change in fund balances (17,240) (22,240) (5,000) Fund Balances - beginning 65,610 75,746 10,136 Fund Balances - ending $ 48,370 $ 53,506 $ 5,136 Budget Adjustments: New Items Not Previously Approved by Council Expenditure - increase transfer -out to GF Fire Dept for cardiac monitor grant match (5,000) Net adjustment to ending fund balance required $ (5,000) FUND 114 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE TRIAL IMPROVEMENT FUND For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ - Sales - Other - Licenses and Permits - Intergovernmental 22,000 22,000 - Charges for Services - Fines and Forfeitures - Miscellaneous - Transfers in - Total Revenues 22,000 22,000 - EXPENDITURES Personnel Expenses - Supplies, Services, and Taxes 15,000 15,000 - Capital Expenditures - - - Debt Service - Transfers Out - Total Expenditures 15,000 15,000 - CHANGES IN FUND BALANCE Net change in working capital 7,000 7,000 - Fund Balances - beginning 38,643 39,301 658 Fund Balances - ending $ 45,643 $ 46,301 $ 658 Budget Adjustments: New Items Not Previously Approved by Council Net adjustment to ending fund balance required $ - FUND 116 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ONE PERCENT FOR ARTS FUND For the Year Ended December 31, 2012 Proposed Adl Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ _ Sales _ Other _ Licenses and Permits - Intergovernmental - Charges for Services - Fines and Forfeitures - Miscellaneous 440 440 - Transfers in _ _ Total Revenues 440 440 - EXPENDITURES Personnel Expenses _ Supplies, Services, and Taxes 500 500 - Capital Expenditures 10,000 10,000 - Debt Service _ Transfers Out _ Total Expenditures 10,500 10,500 - CHANGES IN FUND BALANCE Net change in working capital (10,060) (10,060) - Fund Balances-beginning 53,433 51,230 (2,203) Fund Balances - ending $ 43,373 $ 41,170 $ (2,203) New Items Not Previously Approved by Council Net adjustment to ending fund balance required $ _ FUND 117 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE CONFERENCE CENTER OPERATIONS For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ - Sales - Other - Licenses and Permits - Intergovernmental - Charges for Services 1,321,490 1,321,490 - Fines and Forfeitures - Miscellaneous 9,000 9,000 - Transfers in 155,000 155,000 - Total Revenues 1,485,490 1,485,490 - EXPENDITURES Personnel Expenses - - Supplies, Services, and Taxes 1,543,157 1,543,157 - Capital Expenditures - - - Debt Service - - - Transfers Out - - Total Expenditures 1,543,157 1,543,157 - CHANGES IN FUND BALANCE Net change in fund balances (57,667) (57,667) - Fund Balances - beginning 310,003 363,371 53,368 Fund Balances - ending $ 252,336 $ 305,704 $ 53,368 Budget Adjustments: New Items Not Previously Approved by Council Net adjustment required to the ending fund balance $ FUND 120 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BOND FUND For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ 355,400 $ 355,400 $ - Sales Other Licenses and Permits Intergovernmental - Charges for Services Fines and Forfeitures Miscellaneous 2,500 2,500 - Transfers in 225,000 225,000 - Total Revenues 582,900 582,900 - EXPENDITURES Personnel Expenses Supplies, Services, and Taxes - Capital Expenditures - Debt Service 718,250 718,250 - Transfers Out - Total Expenditures 718,250 718,250 - CHANGES IN FUND BALANCE Net change in fund balances (135,350) (135,350) - Fund Balances - beginning 152,235 146,892 (5,343) Fund Balances - ending $ 16,885 $ 11,542 $ (5,343) Budget Adjustments: New Items Not Previously Approved by Council Net adjustment required to the ending fund balance $ FUND 201 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE 2010 LTGO For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ Sales 330,000 330,000 - Other - Licenses and Permits - Intergovernmental 121,270 121,270 - Charges for Services - Fines and Forfeitures - Miscellaneous 775 775 - Transfers in 50,000 50,000 - Total Revenues 502,045 502,045 - EXPENDITURES Personnel Expenses - Supplies, Services, and Taxes - Capital Expenditures - Debt Service 551,880 551,880 - Transfers Out - Total Expenditures 551,880 551,880 - CHANGES IN FUND BALANCE Net change in fund balances (49,835) (49,835) - Fund Balances - beginning 204,244 202,718 (1,526) Fund Balances - ending $ 154,409 $ 152,883 $ (1,526) Budget Adiustments: New Items Not Previously Approved by Council Net adjustment required to the ending fund balance $ - FUND 203 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE 2010 UTGO /LTGO (B) For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ 412,800 $ 412,800 $ - Sales - Other - Licenses and Permits - Intergovemmental 37,675 37,675 - Charges for Services - Fines and Forfeitures - Miscellaneous 650 650 - Transfers in 72,500 72,500 - Total Revenues 523,625 523,625 - EXPENDITURES Personnel Expenses - Supplies, Services, and Taxes - Capital Expenditures - Debt Service 520,775 520,775 - Transfers Out - Total Expenditures 520,775 520,775 - CHANGES IN FUND BALANCE Net change to fund balances 2,850 2,850 - Fund Balances - beginning 29,221 42,109 12,888 Fund Balances - ending $ 32,071 $ 44,959 $ 12,888 Budizet Adjustments: New Items Not Previously Approved by Council Net adjustment required to the ending fund balance $ - FUND 204 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE HARBORSIDE PLAZA & COMMONS For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ - Sales - Other - Licenses and Permits - Intergovernmental - - Charges for Services - Fines and Forfeitures - Miscellaneous - - Transfers in & Other Revenue - - Total Revenues - - - EXPENDITURES Personnel Expenses - Supplies, Services, and Taxes - Capital Expenditures - - - Debt Service - Transfers Out - 34,336 34 336 Total Expenditures - 34 336 34 336 CHANGES IN FUND BALANCE Net change in fund balances - (34 336) (34 336) Fund Balances - beginning - 34 336 34,336 Fund Balances- ending $ - $ - $ - Budget Adiustments: New Items Not Previously Approved by Council Expenditure - increase transfer -out to Park Plaza Phase II to close out fund (34,336) Net adjustment required to the ending fund balance $ (34,336) FUND 304 CITY OF BREMERTON 2012 ANTICIPATED REVENUES EXPENDITURES AND CHANGES IN FUND BALANCE PARK PLAZA CONSTRUCTION For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ Sales Other - Licenses and Permits Intergovernmental - - Charges for Services - Fines and Forfeitures - Miscellaneous - - Transfers in & Other Revenue - 200,000 200,000 Total Revenues - 200,000 200,000 EXPENDITURES Personnel Expenses - Supplies, Services, and Taxes - Capital Expenditures 109,600 350,000 240,400 Debt Service - Transfers Out - Total Expenditures 109,600 350 000 240,400 CHANGES IN FUND BALANCE Net change in fund balances (109,600) (150,000) (40,400) Fund Balances- beginning 110,319 151,648 41,329 Fund Balances - ending $ 719 $ 1 648 $ 929 Budget Adrustments. New Items Not Previously Approved by Council Expenditure - adjust capital for prot srv's, telecommunications and construction expense (240,400) Revenue - increase transfer -in from Park Plaza Phase II Fund 306 200,000 Net adjustment required to the ending fund balance $ (40,400) FUND 305 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE PARK PLAZA PHASE 11 For the Year Ended December 31, 2012 Proposed Adl Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ - Sales - Other - Licenses and Permits - Intergovernmental 2,366,420 1,960,331 (406,089) Charges for Services 170,000 - (170,000) Fines and Forfeitures - - Miscellaneous 61,330 5,444 (55,886) Transfers in & Other Revenue 150 000 1,127,836 977,836 Total Revenues 2,747,750 3,093,611 345 861 EXPENDITURES Personnel Expenses - Supplies, Services, and Taxes - Capital Expenditures 4,089,802 3,909,586 (180,216) Debt Service - - Transfers Out 200 000 200 000 Total Expenditures 4,089,802 4,109,586 19 784 CHANGES iN FUND BALANCE Net change in fund balances (1,342,052) (1,015,975) 326,077 Fund Balances- beginning 1342,052 1 015,975 (326 077) Fund Balances- ending $ - $ - $ - Budget Adiustments: New items Not Previously Approved by Council Expenditure - increase transfer -out to Park Plaza Fund 305 (200,000) Expenditure - decrease capital expense 180,216 Revenue - increase tranfer -in from Harborside Commons Fund 304 to close out fund 34,336 Revenue - increase transfer -in from Water Capital associated with 4th St Water Line 167,400 Revenue - increase transfer -in from Wastewater Capital associated with pump house and sewer lining 820,500 Revenue - increase transfer -in from Stormwater Capital (permit fees) 600 Revenue - decrease intergovernmental for EDA grant proceeds to reflect actuals (406,089) Revenue - decrease charges for services (170,000) Revenue - increase misc revenue (investment interest) 637 Revenue - decrease other misc revenue (56,523) Revenue - decrease other revenue for sale of asset (45,000) Net adjustment required to the ending fund balance $ 326 077 FUND 306 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL GOVERNMENT CAPITAL IMPROVEMENT FUND For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ - Sales - Other (Real Estate Excise Taxes) 380,000 380,000 - Licenses and Permits - Intergovernmental - - Charges for Services - - Fines and Forfeitures - - Miscellaneous 800 800 - Transfers in & Other Revenue - - Total Revenues 380,800 380 800 - EXPENDITURES Personnel Expenses - - Supplies, Services, and Taxes - - Capital Expenditures - - Debt Service - - Transfers Out 332,500 332,500 - Total Expenditures 332 500 332,500 - CHANGES M FUND BALANCE Net change in fund balances 48,300 48,300 - Fund Balances - beginning 185,141 161 722 (23 419) Fund Balances - ending $ 233 441 $ 210 022 $ (23,419) Budget Adiustments: New Items Not Previously Approved by Council Net adjustment required to the ending fund balance $ - FUND 308 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE PARK FACILITIES CONSTRUCTION FUND For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ Sales Other Licenses and Permits Intergovernmental 745,000 745,000 - Charges for Services - - Fines and Forfeitures - - Miscellaneous 225,000 225,000 - Transfers in & Other Revenue 421 421 Total Revenues 970,000 970,421 421 EXPENDITURES Personnel Expenses - Supplies, Services, and Taxes - - - Capital Expenditures 1,334,000 1,334,000 - Debt Service 5,700 5,700 - Transfers Out - - - Total Expenditures 1,339,700 1,339,700 - CHANGES IN FUND BALANCE Net change in fund balances (369,700) (369,279) 421 Fund Balances - beginning 719,308 783,948 64,640 Fund Balances - ending $ 349,608 $ 414,669 $ 65,061 Budget Adiustments: New Items Not Previously ArRroved by Council Revenue - increase transfer -in for grant carryover from CDBG 421 Net adjustment required to the ending fund balance $ 421 FUND 310 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE EVERGREEN PARK REMEDIATION For the Year Ended December 31, 2012 Proposed Adj Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ Sales Other Licenses and Permits Intergovernmental 60,750 60,750 - Charges for Services - Fines and Forfeitures - Miscellaneous 500 500 - Transfers in - - Total Revenues 61,250 61,250 - EXPENDITURES Personnel Expenses Supplies, Services, and Taxes Capital Expenditures 82,500 80,000 (2,500) Debt Service - Transfers Out - - Total Expenditures 82,500 80,000 (2,500) CHANGES IN FUND BALANCE Net change in fund balances (21,250) (18,750) 2,500 Fund Balances - beginning 149,301 18,831 (130,470) Fund Balances - ending $ 128,051 $ 81 $ (127,970) Budget Adjustments: Items Not Previously Approved by Council Expenditure - reduce capital expenditures due to lower than anticipated fund balance 2,500 Net adjustment required to the ending fund balance $ 2,500 FUND 311 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE LOWER WHEATON WAY For the Year Ended December 31, 2012 Proposed Adl Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ Sales Other Licenses and Permits Intergovernmental 1,368,084 1,3 68,084 Charges for Services - Fines and Forfeitures - Miscellaneous - - Transfers in - Total Revenues 1,368,084 1,368,084 - EXPENDITURES Personnel Expenses - - Supplies, Services, and Taxes - - Capital Expenditures 1,610,135 1,610,135 - Debt Service - - Transfers Out - Total Expenditures 1,610,135 1,610,135 - CHANGES IN FUND BALANCE Net change in working capital (242,051) (242,051) - Fund Balances - beginning working capital 242,076 343,971 101,895 Fund Balances - ending working capital $ 25 $ 101,920 $ 101,895 Budget Adjustments: New Items Not Previously Approved by Council Net adjustment required to the ending fund balance $ FUND 331 City of Bremerton 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE WATER UTILITY For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ - Sales - Other - Licenses and Permits - Intergovernmental - - Charges for Services 9,073,900 9,073,900 - Fines and Forfeitures - - - M►scellaneous 326,392 326,392 - Transfers in & Other Revenue 10,290 10,290 - Total Revenues 9,410,582 9,410,582 - EXPENDITURES Personnel Expenses 3,762,140 3,762,140 - Supplies, Services, and Taxes 3,499,580 3,511,080 11,500 Capital Expenditures - - - Debt Service 723,062 723,062 - Transfers Out 2,227,550 5,496,467 3,268,917 Total Expenditures 10,212,332 13,492,749 3,280,417 CHANGES IN WORKING CAPITAL BALANCE Net change in working capital (801,750) (4,082,167) (3,280,417) Fund Balances - beginning working capital 5,303,223 5,217,167 (86,056) Fund Balances - ending working capital $ 4,501,473 $ 1,135,000 $ (3,366,473) The target ending fund balance is 12% of annual expenditures excluding transfers for capital The target fund balance for the 2012 budget as amended is $1,135,000 Protected Balance is $1,135,000 after proposed amendments are completed -which meets the target level Budeet Adiustments: New Items Not Previously Approved by Council Expenditure - increase supplies & services for business review in rate study (11,500) Expenditure - increase transfer -out to Water Utility Fund (3,268,917) Net adjustment required to the ending fund balance $ (3,280,417) FUND 401 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE WATER CAPITAL For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ - Sales - Other - Licenses and Permits - Intergovernmental - - Charges for Services 500,000 500,000 - Fines and Forfeitures - - Miscellaneous - - - Transfers in & Other Revenue 1,177,500 4,446,417 3,268,917 Total Revenues 1,677,500 4,946,417 3,268,917 EXPENDITURES Personnel Expenses - - - Supplies, Services, and Taxes - - - Capital Expenditures 1,600,000 1,835,000 235,000 Debt Service - - - Transfers Out 77,500 244,900 167,400 Total Expenditures 1,677,500 2,079,900 402,400 CHANGES IN WORKING CAPITAL BALANCE Net change in working capital - 2,866,517 2,866,517 Fund Balances- beginning working capital - - - Fund Balances- ending working capital $ - $ 2,866,517 $ 2,866,517 Budget Adjustments: New Items Not Previously Approved by Council Expenditure - increase capital (ultra violet treatment & 4th & 11th street water mains) (235,000) Expenditure - increase transfer -out to Park Plaza Phase II (water line on 4th St) (167,400) Revenue - Increase transfer -in from Water Utility Fund 3,268,917 Net adjustment required to the ending fund balance $ 2,866,517 FUND 404 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE GOLD MOUNTAIN GOLF COMPLEX For the Year Ended December 31, 2012 Proposed Adl Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ Sales Other Licenses and Permits Intergovernmental Charges for Services 1,950,000 1,950,000 - Fines and Forfeitures - Miscellaneous 89,000 89,000 - Transfers in - - Total Revenues 2,039,000 2,039,000 - EXPENDITURES Personnel Expenses Supplies, Services, and Taxes 1,812,254 1,812,254 - Capital Expenditures 70,000 295,500 225,500 Debt Service 285,705 285,705 - Transfers Out - - - Total Expenditures 2,167,959 2,393,459 225,500 CHANGES IN FUND BALANCE Net change in working capital (128,959) (354,459) (225,500) Fund Balances - beginning working capital 353,297 374,539 21,242 Fund Balances - ending working capital $ 224,338 $ 20,080 $ (204,258) The target ending fund balance is 12% of annual expenditures excluding capital The target fund balance for the 2012 budget as amended is $251,755 Projected Balance is $20,080 after proposed amendments are completed - which does not meet the target level Budget Adjustments: Items Not Previously Approved by Council Expenditure - increase capital for 2011 equipment purchase carryover (225,500) Net adjustment required to the ending fund balance $ (225,500) FUND 407 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE WASTEWATER UTILITY For the Year Ended December 31, 2012 Proposed Adl Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ - $ - $ - Sales - - Other - - - Licenses and Permits - - - Intergovemmental - - - Charges for Services 13,609,512 13,612,612 3,100 Fines and Forfeitures - - Miscellaneous 27,500 27,500 - Transfers in & Other Revenue - - Total Revenues 13,637,012 13,640,112 3,100 EXPENDITURES Personnel Expenses 2,651,990 2,655,090 3,100 Supplies, Services, and Taxes 4,060,116 4,066,616 6,500 Capital Expenditures - - - Debt Service 2,823,563 2,823,563 - Transfers Out 7,180,043 11,977,232 4,797,189 Total Expenditures 16,715,712 21,522,501 4,806,789 CHANGES IN FUND BALANCE Net change in working capital (3,078,700) (7,882,389) (4,803,689) Fund Balances - beginning working capital 9,294,397 9,355,066 60,669 Fund Balances - ending working capital $ 6,215,697 $ 1,472,677 $ (4,743,020) The target ending fund balance is 12% of annual expenditures excluding transfers for capital The target fund balance for the 2012 budget as amended is $1,472,677 Projected balance is $1,472,677 after proposed amendments are completed - which meets the target level Budeet Adiustments: New Items Not Previously Approved by Council Revenue - increase charges for services for saftey officer stipend 3,100 Expenditure - increase personnel expense for safety officer stipend (3,100) Expenditure - increase supplies & services for business review in rate study (6,500) Expenditure - increase transfer -out to Wastewater Capital Fund (4,797,189) Net adjustment required to the ending fund balance $ (4,803,689) FUND 451 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE WASTEWATER CAPITAL For the Year Ended December 31, 2012 Proposed Adl Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ - $ - $ - Sales - - Other - - - Licenses and Permits - - - Intergovernmental - - - Charges for Services - - - Fines and Forfeitures - - - Miscellaneous - - - Transfers in & Other Revenue 4,865,000 9,662,189 4,797,189 Total Revenues 4,865,000 9,662,189 4,797,189 EXPENDITURES Personnel Expenses - - - Supplies, Services, and Taxes - - - Capital Expenditures 4,865,000 4,865,000 - Debt Service - - - Transfers Out - 820,500 820,500 Total Expenditures 4,865,000 5,685,500 820,500 CHANGES IN FUND BALANCE Net change in working capital - 3,976,689 3,976,689 Fund Balances - beginning working capital - - - Fund Balances - ending working capital $ - $ 3,976,689 $ 3,976,689 Budget Adjustments: New Items Not Previously Approved by Council Expenditure - increase transfer -out to Park Plaza Phase II (pump house & sewer lining) (820,500) Revenue - increase transfer -in from Wastewater Utility 4,797,189 Net adjustment required to the ending fund balance $ 3,976,689 FUND 454 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE STORMWATER UTILITY For the Year Ended December 31, 2012 Proposed Adj Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ Sales Other Licenses and Permits Intergovernmental - - - Charges for Services 2,302,000 2,302,000 - Fines and Forfeitures - Miscellaneous 12,600 12,600 - Transfers in & Other Revenue - - Total Revenues 2,314,600 2,314,600 - EXPENDITURES Personnel Expenses 856,530 856,530 - Supplies, Services, and Taxes 1,013,487 1,020,487 7,000 Capital Expenditures - - - Debt Service 14,993 14,993 - Transfers Out 1,237,920 2,897,949 1,660,029 Total Expenditures 3,122,930 4,789,959 1,667,029 CHANGES IN FUND BALANCE Net change in working capital (808,330) (2,475,359) (1,667,029) Fund Balances - beginning working capital 2,566,545 2,757,951 191,406 Fund Balances - ending working capital $ 1,758,215 $ 282,592 $ (1,475,623) The target ending fund balance is 12% of annual expenditures excluding transfers for capital The target fund balance for the 2012 budget as amended is $282,592 Projected Balance is $282,592 after proposed amendments are completed which meets the target level Budget Adjustments: Items Previously Approved by Council New Items Not Previously Approved by Council Expenditure - increase supplies and services for business review in rate study (7,000) Expenditure - increase transfer -out to Stormwater Capital Fund (1,660,029) Net adjustment required to the ending fund balance $ (1,667,029 FUND 481 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE GORST CREEK WATERSHED For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ - $ - $ Sales - - Other - - Licenses and Permits - - Intergovernmental 303,406 303 406 - Charges for Services - - - Fines and Forfeitures - - Miscellaneous 100 100 - Transfers in - - Total Revenues 303,506 303 506 - EXPENDITURES Personnel Expenses - - Supplies, Services, and Taxes 344,979 344,979 - Capital Expenditures - - Debt Service - - Transfers Out - Total Expenditures 344.979 344,979 - CHANGES IN FUND BALANCE Net change in working capital (41,473) (41,473) - Fund Balances - beginning working capital 147,918 179 992 32.074 Fund Balances - ending working capital $ 106,445 $ 138,519 $ 32 074 Budget Adiustments- Items Previously Approved by Council New Items Not Previously Approved by Council Net adjustment required to the ending fund balance $ - FUND 482 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE STORMWATER CAPITAL For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ - $ - $ - Sales - - - Other - - - Licenses and Permits - - - Intergovernmental - - - Charges for Services - - - Fines and Forfeitures - - - Miscellaneous - - - Transfers in & Other Revenue 1,421,000 3,081,029 1,660,029 Total Revenues 1,421,000 3,081,029 1,660,029 EXPENDITURES Personnel Expenses - - Supplies, Services, and Taxes - - Capital Expenditures 1,421,000 1,421,000 - Debt Service - - - Transfers Out - 600 600 Total Expenditures 1,421,000 1,421,600 600 CHANGES IN FUND BALANCE Net change in working capital - 1,659,429 1,659,429 Fund Balances - beginning working capital - - - Fund Balances - ending working capital $ - $ 1,659,429 $ 1,659,429 Budeet Adjustments: Items Previously Approved by Council New Items Not Previously Approved by Council Expenditure - increase transfer -out to Park Plaza Phase It (permit fees) (600) Revenue - increase transfer -in from Stormwater Utility Fund 1,660,029 Net adjustment required to the ending fund balance $ 1,659,429 FUND 484 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE RISK MANAGEMENT INTERNAL SERVICE FUND For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ Sales - Other Licenses and Permits - Intergovernmental - Charges for Services - Fines and Forfeitures Miscellaneous 1,429,900 1,429,900 - Transfers in - Total Revenues 1,429,900 1,429,900 - EXPENDITURES Personnel Expenses 240,000 240,000 - Supplies, Services, and Taxes 1,189,900 1,189,900 - Capital Expenditures - Debt Service - Transfers Out Total Expenditures 1,429,900 1,429,900 - CHANGES IN FUND BALANCE Net change in working capital - - - Fund Balances- beginning working capital 2,150,372 1,793,583 (356,789) Fund Balances- ending working capital $ 2,150,372 $ 1,793,583 $ (356,789) Budget Adjustments: New Items Not Previously Approved by Council Expenditure - reallocate Safety Officer Stipiend from prof srv's to charges for srv's (3,100) Expenditure - reallocate Safety Officer Stipiend from prof srv's to charges for srv's 3,100 Net adjustment required to the ending fund balance $ - FUND 503 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE EMPLOYMENT SECURITY For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ - $ - $ - Sales - - - Other - - - Licenses and Permits - - - Intergovernmental - - - Charges for Services - - - Fines and Forfeitures - - - Miscellaneous 247,400 247,400 - Transfers in - - - Total Revenues 247,400 247,400 - EXPENDITURES Personnel Expenses 311,105 271,105 (40,000) Supplies, Services, and Taxes - - - Capital Expenditures - - - Debt Service - - - Transfers Out - - Total Expenditures 311,105 271,105 (40,000) CHANGES IN FUND BALANCE Net change in working capital (63,705) (23,705) 40,000 Fund Balances - beginning working capital 63,705 24,554 (39,151) Fund Balances - ending working capital $ - $ 849 $ 849 Budget Adjustments: Items Previously Approved by Council New Items Not Previously ADDroyed by Council Expenditure - reduce personnel expenses due to lower than anticipated beginning fund balance 40,000 Net adjustment required to the ending fund balance $ 40,000 FUND 506 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ACCUMULATED LEAVE LIABILITY For the Year Ended December 31, 2012 Proposed Ad,1 Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ - $ - $ Sales - - Other - - - Licenses and Permits - - Intergovernmental - - Charges for Services - - - Fines and Forfeitures - - - Miscellaneous 248,700 248,700 - Transfers in - - - Total Revenues 248,700 248,700 - EXPENDITURES Personnel Expenses 248,700 248,700 - Supplies, Services, and Taxes - - - Capital Expenditures - - Debt Service - - Transfers Out - - - Total Expenditures 248,700 248,700 - CHANGES IN FUND BALANCE Net change in working capital - - - Fund Balances - beginning working capital - 8,206 8,206 Fund Balances - ending working capital $ - $ 8,206 $ 8,206 Budget Adjustments: Items Previously Approved by Council New Items Not Previously Apgroved by Council Net adjustment required to the ending fund balance $ - FUND 507 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE EQUIPMENT RENTAL RESERVE - OPERATIONS AND MAINTENANCE For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ - Sales - Other - Licenses and Permits - Intergovernmental - Charges for Services 1,581,760 1,581,760 - Fines and Forfeitures - - Miscellaneous 2,000 2,000 - Transfers in & Other Financing - - - Total Revenues 1,583,760 1,583,760 - EXPENDITURES Personnel Expenses 533,500 533,500 - Supplies, Services, and Taxes 1,151,725 1,151,725 - Capital Expenditures - - - Debt Service - - - Transfers Out - - - Total Expenditures 1,685,225 1,685,225 - CHANGES IN FUND BALANCE Net change in working capital (101,465) (101,465) - Fund Balances - beginning working capital 179,168 229,871 50,703 Fund Balances- ending working capital $ 77,703 $ 128,406 $ 50,703 Budeet Adjustments: New Items Not Previously Approved by Council Net adjustment to ending fund balance required $ - FUND 509 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE EQUIPMENT RENTAL RESERVE - RESERVES For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ - $ - Sales - - Other - - Licenses and Permits - - Intergovernmental - - Charges for Services - - Fines and Forfeitures - - - Miscellaneous 55,693 55,693 - Transfers in & Other Financing 32,466 32,466 - Total Revenues 88,159 88,159 - EXPENDITURES Personnel Expenses - - Supplies, Services, and Taxes - - Capital Expenditures 515,400 515,400 - Debt Service - - Transfers Out - Total Expenditures 515,400 515,400 - CHANGES IN FUND BALANCE Net change in working capital (427,241) (427,241) - Fund Balances - beginning working capital 5,864,431 6,076,961 212,530 Fund Balances - ending working capital $ 5,437,190 $ 5,649,720 212,530 Budget Adiustments: New Items Not Previously Approved by Council Net adjustment required to the ending fund balance $ - FUND 510 CITY OF BREMERTON 2012 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE INFORMATION SERVICES For the Year Ended December 31, 2012 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2012 2012 2012 REVENUES Taxes Property $ $ $ - Sales - Other - Licenses and Permits - Intergovernmental - Charges for Services 728,500 789,500 61,000 Fines and Forfeitures - - - Miscellaneous - - - Transfers in - - - Total Revenues 728,500 789,500 61,000 EXPENDITURES Personnel Expenses 536,800 536,800 - Supplies, Services, and Taxes 355,114 416,114 61,000 Capital Expenditures 60,000 60,000 - Debt Service - - Transfers Out - - - Total Expenditures 951,914 1,012,914 61,000 CHANGES IN FUND BALANCE Net change in working capital (223,414) (223,414) - Fund Balances - beginning working capital 365,532 349,594 (15,938) Fund Balances - ending working capital $ 142,118 $ 126,180 $ (15,938) Budget Adjustments: New Items Not Previously Approved by Council Revenue - increase charges for services for City -wide phone expense 61,000 Expenditure - increase telecommunication expense for City -wide phones (61,000) Net adjustment required to the ending fund balance $ - FUND 511 f ITY Q 2012 Mid-Year Budget Adj RE IERTON C� 4 t j t :1.' Tu, 731- �u'�#' :i °� Why Adjust • Reflect actual beginning fund balances • Address unanticipated /unexpected conditions • Address various Council motions /resolutions ■Transfer appropriate reserves to the new � Capital Utility Funds • Reconcile Park Plaza Grant/Bond Funds to actuals d General Fund Highlights • Total of adjustments add $552,661 to anticipated ending fund balance ($860,651 for beginning fund balance less $308,040 in net adjustments) • Reinstates the $115,000 transfer to the contingency reserve fund ■Acknowledges the loss in Liquor Excise Taxes due to the State's Amended Budget ($135,300) • Increases Police Budget for special investigation costs • Adjustments allow the City to move closer to its 8.5% reserve target ■ Other Highlights • Park Plaza Funds (305 & 306) adjusted to actuals —total project budget unchanged • Close out of Fund 304 (Harborside) — project complete • Acknowledge Golf Couse capital purchase made in 2012 carried over from 2011 ■Increases Utility O &M funds for business review plan (part of the rate study effort) • Transfer appropriate reserves from Utility O &M funds to the new Utility Capital funds ,I XY t Utility Reserves • Water O &M budget - $9,458,332 12% reserve target - $1,135 Anticipated ending fund balance /reserve - $4,403,917 Difference - $3,268,917 to Water Capital for reserves • Wastewater O &M budget - $12,272,312 12% reserve target - $1,472,677 Anticipated ending fund balance /reserve - $6,269,866 Difference - $4,797,189 to Wastewater Capital reserves • Stormwater O &M budget - $2,354,930 12% reserve target - $282,592 Anticipated ending fund balance /reserve - $1 Difference - $1,660,029 to Stormwater Capital reserves sL ::: 41,11,111millilillillillillillilI L�, Areas to Watch ■ General Fund Revenue Sources ❑ Continued Emphasis on Building Fund Balance o Monthly Monitoring ❑ Sales Tax receipts ❑ 2013 Revenue Uncertain ■ Real Estate Excise Tax receipts ■ Utility Rate Study /Business Plan Outcome ` f R ecap/Questions • Total amendments for all funds - $11,225,982 (adjusting to actual beginning fund balances, transferring utility capital reserves, etc.) • General Fund anticipated reserves /ending fund balance increases by $552,611 (moves closer to our 8.5% reserve target) • Acknowledges the effects of the state budget amendment • Reinstates transfer to the Contingency Reserve Fund I i I °vPi y +1� 4 L E{ k 4