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Home My WebLink About04/11/2012 i aoQCr oo BREMERTON TRANSPORTATION BENEFIT DISTRICT (TBD) BOARD 345 6 Street, Suite 600, Bremerton, WA 98337 ❑ Phone (360) 473 -5280 APRIL 11, 2012 SPECIAL MEETING OF THE BREMERTON TRANSPORTATION BENEFIT DISTRICT (TBD) BOARD IN THE 6 th FLOOR COUNCIL CONFERENCE ROOM Immediately following the 5:00 PM City Council Study Session A CALL TO ORDER B BUSINESS ITEMS 1 Approve Minutes of TBD Board Special Meeting — February 15, 2012 2 Approve TBD Resolution No 007 authorizing investment of TBD monies in the Local Government Investment Pool (LGIP) — Becky Hasart, Financial Services Director 3 Discuss Policy Guidance in developing criteria for project selection (Information only ) C ADJOURNMENT OF BREMERTON TBD BOARD MEETING Americans with Disabilities Act (ADA) accommodations provided upon request Those requiring special accommodations should contact the City Clerk's Office at (360) 473 -5323 by noon on the Monday preceding the meeting AGENDA BILL CITY OF BREMERTON set TRANSPORTATION BENEFIT DISTRICT ■■ eeeeeeeeeeeeseeeeeeeeeeeeeeee eeeeeeaeeeeeeoeeeeseeoeeeeeeeeeeeeeeseeeeeeeseeee eeeeeee � SUBJECT: Special Meeting Minutes February 15, 2012 TBD MEETING Date April 11, 2012 Department TBD Board Presenter Adam Brockus, Chair Phone 360- 473 -5280 SUMMARY: Attached is a summary of the Special Meeting Minutes of the Bremerton TBD Board ATTACHMENTS: Meeting Minutes FISCAL IMPACTS (Include Budgeted Amount) None APPROVALS N/A RECOMMENDED MOTION: Approve the Bremerton TBD Special Meeting Minutes as presented STUDY SESSION ACTION: ❑ Consent Agenda TBD Board PRESIDENT TBD ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 02/10/12 BREMERTON TRANSPORTATION BENEFIT DISTRICT SPECIAL MEETING MINUTES Wednesday, February 15, 2012 A Special Meeting for the Bremerton Transportation Benefit District (TBD) was called to order in the Council Conference Room on the 6 th Floor of the NORM DICKS GOVERNMENT CENTER, 345 6 th Street, Bremerton, Washington, Wednesday, February 15, 2012, immediately following the Study Session at 6 57 PM, with the Chair of the TBD Board Nick Wofford presiding Board Members present were Eric Younger, Carol Arends, Faye Flemister, Greg Wheeler, Roy Runyon, Adam Brockus, Leslie Daugs, and Jim McDonald Also present were City Attorney Roger Lubovich, Interim City Clerk Shannon Conn, and Council Assistant Christine Grenier B ELECTION OF OFFICERS 06:57.54 Greg Wheeler nominated Adam Brockus as TBD Board President 06:58:05 Roy Runyon nominated Roy Runyon as TBD Board President Voted for Adam Brockus (6 votes) Arends, Wofford, Wheeler, Brockus, Daugs, McDonald Voted for Roy Runyon (3 votes) Younger, Flemister, Runyon Adam Brockus was seated as TBD Board President, then nominations were opened for TBD Board Vice - President 07 Faye Flemister nominated Leslie Daugs as TBD Board Vice - President 0701 55 Jim McDonald nominated Roy Runyon as TBD Board Vice - President Voted for Daugs (5 votes) Arends, Flemister, Brockus, Daugs, Wheeler Voted for Runyon (4 votes) Younger, Wofford, Runyon, McDonald Leslie Daugs was seated as TBD Board Vice- President C PW STAFF PRESENTATION Tom Knuckey Public Works and Utilities — Engineering Division, provided an update on current street conditions, types of projects, and funding sources for street improvement projects Katy Allen Public Works and Utilities Director and Jim Orton Equipment Services Manager also provided information on staffing, materials, project selection, and costs Comments and questions were provided by Daugs, Runyon, Brockus, Wheeler, Wofford, Flemister, and Younger PUBLIC HEARING D1 - TBD RESOLUTION NO. 006 APPROVING AND ADOPTING THE 2012 FISCAL BUDGET FOR THE BREMERTON TRANSPORTATION BENEFIT DISTRICT BOARD Becky Hasart Financial Services Director, explained that the attached resolution represents the proposed 2012 Fiscal Budget for the Bremerton Transportation Benefit District This budget reflects the anticipated revenues expected during 2012 Because revenue remittances are not expected to begin until September 2012 and will only represent a partial year, there are no anticipated expenditures for 2012 President Brockus opened the public hearing, with no comments from the public, the public heanng was closed 07 44:46 Main Motion was made by Runyon and seconded by Wofford 07:45.00 M /S /C /U (Runyon/Wofford) Move to approve Resolution No 006 of the Bremerton Transportation Benefit District Board approving and adopting the budget for the Bremerton Transportation Benefit District for fiscal year 2012 BUSINESS ITEMS E2- MINUTES OF TBD BOARD SPECIAL MEETING - DECEMBER 7, 2011 There were no comments from the public 07:45.55 M /S /C (Wofford /Runyon) Move to approve the TBD Minutes as presented Voted in favor of the Motion McDonald, Daugs, Brockus, Runyon, Wheeler, Flemister, Arends, Wofford Abstained Younger Motion carried 8 -Yes, 1- Abstention E3- MINUTES OF TBD BOARD SPECIAL MEETING (WORK SESSION) - FEBRUARY 8.2012 There were no comments from the public 07:47.00 M /S /C /U (Runyon/Wofford) Move to approve the TBD Minutes as presented E4- CONFLICT WAIVER FOR THE BREMERTON TRANSPORTATION BENEFIT DISTRICT TO UTILIZE THE CITY ATTORNEY'S OFFICE FOR LEGAL REPRESENTATION Roper Lubovich summarized that the TBD Board wishes to utilize the City Attorney's Office for legal representation Under Rules of Professional Conduct in order for the City Attorney's Office to represent the TBD and the City, both must sign a written waiver of a potential conflict of interest There were no comments from the public 07.49:15 Main Motion was made by Flemister and seconded by Runyon, comments were provided by Runyon and Wheeler 07.51:23 M /S /C /U (Flemister /Runyon) Move to approve the Conflict Waiver and authorize the TBD President to finalize and execute the Conflict Waiver with substantially the same terms and conditions as presented E5- INTER -LOCAL AGREEMENT BETWEEN THE CITY OF BREMERTON AND THE BREMERTON TRANSPORTATION BENEFIT DISTRICT (TBD) TO PROVIDE STREET PRESERVATION AND MAINTENANCE SERVICES TO THE CITY ON BEHALF OF THE TBD Roger Lubovich City Attorney, summarized that the Bremerton Transportation Benefit District approved a $20 vehicle tab fee on December 7, 2011 The attached Interlocal Agreement represents the agreement needed with the City of Bremerton to perform related street maintenance and preservation activities on behalf of the district There were no comments from the public 07.55:12 Main Motion was made by Runyon and seconded by Daugs, comments were provided by Runyon, Daugs, and Wheeler 07.58:48 M /S /C /U (Runyon /Daugs) Move to approve the Interlocal Agreement between the City of Bremerton and the Bremerton Transportation Benefit District and authorize the District President to finalize and execute the agreemetn with substantially the same terms and conditions as presented E6- INTER -LOCAL AGREEMENT BETWEEN THE BREMERTON TRANSPORTATION BENEFIT DISTRICT AND WASHINGTON STATE DEPARTMENT OF LICENSING (DOL) FOR COLLECTION OF $20.00 ANNUAL VEHICLE FEE Becky Hasart Financial Services Director, stated that the Bremerton Transportation Benefit District approved a $20 vehicle tab fee on December 7, 2011 The attached Interlocal Agreement represents the agreement needed with the Department of Licensing to commence collection of this fee There were no comments from the public 08.00:51 Main Motion was made by Flemister and seconded by Runyon, comments were provided by Runyon and McDonald 08:04:11 M /S /C /U (Flemister /Runyon) Move to approve the Interlocal Agreement between the State of Washington Department of Licensing and Bremerton Transportation Benefit District and authorize the District President to finalize and execute the agreement with substantially the same terms and conditions as presented With no further business, Chair of the TBD Board Brockus adjourned the meeting at 8 04 PM Prepared and Submitted by CHRISTINE GRE IER Council Assistant Attest SHANNON CORK Interim City Clerk Adam Brockus, TBD Board President DATE SUBMITTED April 5, 2012 AGENDA BILL 13 CITY OF BREMERTON TRANSPORTATION BENEFIT DISTRICT ......................................................... ............................... SUBJECT: Resolution No 007 authorizing Study Session Date N/A investment of TBD monies in the Local TBD BOARD MEETING April 11, 2012 Government Investment Pool Date Department. Finance Department Presenter Becky Hasart Phone. 473 -5722 SUMMARY: Chapter 294, Laws of 1986 authorize public funds by governmental entities to be invested in the Local Government Investment Pool ( "LGIP ") The proposed resolution authorizes the TBD to invest in this pool of funds ATTACHMENTS: Resolution No 007 FISCAL IMPACTS (Include Budgeted Amount) None APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR DISTRICT PRESIDENT RECOMMENDED MOTION: Move to approve Resolution No 007 authorizing investment of TBD monies in the Local Government Investment Pool TBD BOARD ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action RESOLUTION NO. 007 A RESOLUTION of the Board of the Bremerton Transportation Benefit District, authorizing investment of Bremerton Transportation Benefit District monies in the Local Government Investment Pool. WHEREAS, pursuant to Chapter 294, Laws of 1986, the Legislature created a trust fund to be known as the public funds investment account (commonly referred to as the Local Government Investment Pool ( "LGIP ") for the deposit of money by an authorized governmental entity for purposes of investment by the State Treasurer, and WHEREAS, from time to time it may be advantageous to the authorized governmental entity, the Bremerton Transportation Benefit District, ( "TBD "), to deposit funds available for investment in the LGIP, and WHEREAS, any deposits made on behalf of the TBD shall be first duly authorized by the Board of the Bremerton Transportation Benefit District, the "TBD Board ", in this resolution or a subsequent resolution, and a certified copy of said resolution shall be filed with the State Treasurer's Office, and WHEREAS, the TBD Board attests by the signature of its members that it is duly authorized and empowered to enter into this agreement, to direct the deposit of TBD monies, and to delegate certain authority to make adjustments to the incorporated transactional forms, to the individuals designated herein THE BOARD OF THE BREMERTON TRANSPORTATION BENEFIT DISTRICT, DOES HEREBY RESOLVE AS FOLLOWS SECTION 1. The TBD Board does hereby authorize the deposit and withdrawal of TBD monies in the LGIP in the manner prescribed by law, rule, and applicable policies and procedures for LGIP SECTION 2. That the TBD Board has approved the LGIP Transaction Authorization Form ( "Form ") as substantially completed by Becky Hasart, the designated Treasurer of the TBD, attached hereto as Exhibit A and incorporated herein by this reference SECTION3. Pursuant to RCW 36 73 020(4), the Charter of the TBD and the Interlocal Agreement entered into between the City of Bremerton and the TBD, the Director of Financial Services of the City of Bremerton serves as the Treasurer of the TBD. SECTION 4. That the TBD designates the seated Treasurer of the TBD as the "Authorized Individual" to authorize all amendments, changes, or alterations to the Form or any other documentation including designating other individuals to make deposits and withdrawals on Investment Authorization behalf of the TBD SECTION S. That the TBD will notify the State Treasurer's Office immediately upon the replacement of the Treasurer of the TBD which replacement shall than serve as the Authorized Individual SECTION 6. That the Form as incorporated into this resolution or hereafter amended or any other documentation signed or otherwise approved by the Authorized Individual shall remain in effect should the Authorized Individual's authority be terminated or otherwise end No amendments, changes, or alterations shall be made to the Form or any other documentation until the Treasurer of the TBD is replaced who shall then serve as the new Authorized Individual SECTION 7 That the TBD Board acknowledges that neither the State of Washington nor the State Treasurer guarantees any Investment made by the TBD in the LGIP and It Is possible to lose money by investing In the LGIP Therefore, the governing body agrees to hold the State of Washington, the state treasurer, and the LGIP harmless from any Investment losses Incurred as a result of Investment with the LGIP SECTION 8. Severabihty If any one or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or Invalid, such decision shall not affect the validity of the remaining portion of this Resolution and the same shall remain In full force and effect SECTION 9. Effective Date This Resolution shall take effect and be In force Immediately upon its passage PASSED by the Board of the Bremerton Transportation Benefit District this day of , 2012 By Adam Brockus Its President APPROVED AS TO FORM ATTEST ROGER A LUBOVICH SHANNON L CORIN, Interim City Clerk R \LegahLegal\Files \Current Active Files \Transportation Benefit District\Resolution- Authorizing Investment doc Investment Authorization LOCAL GOVERNMENT INVESTMENT POOL EXHIBIT A TRANSACTION AUTHORIZATION FORM Please fill out this form completely, including any existing information, as this form will r eplace the previous form. Name of Entity Bremerton Transportation Benefit Mailing Address District 345 th Street, Suite 600 Fax Number 360 -173 -5200 Bremerton, WA 98337 E -mail Contact Becky Hasart @ci bremerton wa us Do you wish to have your monthly LGIP statements faxed to the number listed above? Please note if you choose to receive statements via fax, you will not receive another copy via US mail N YES, please fax statements ❑ No, please send statements via U S mail Bank account where funds will be wired when a withdrawal is requested. (Note Funds will not be transferred to any account other than that listed) Bank Name Bank of America Branch Location CASC Commercial Accounts Service Center, Seattle, WA Bank Routing Number Account Number Account Name Persons authorized to make deposits and withdrawals for the entity listed above. Name Title Signature Telephone Number Rabecca R Hasart Director of Financial 360 - 473 -5722 Services Catherine A Johnson Asst Director of 360- 473 -5296 Financial Services Judith Carlson Accounting Asst Sr 360 473 -5208 By signature below, I certify I am authorized to represent the institution institution for the purpose of this transaction. Director of Financial Services 04/04/12 Autliorued St nature Title Date Rabecca R Hasart Becky Ilasart (o�ci bremerion wa us 360 - 473 -5722 Print authorized Signature) (E -marl Address ) ((Telephone number Any changes to these instructions must be submitted in writing to the Office of the State Treasurer. Please mail this form to the address listed below: OFFICE OF T1 1E STATE TREASURER Date Received LOCAL GoVFRNMENT INVESTMENT POOL Fund Number PO Box 40200 OLYMPIA WA 98504 -0200 (for LGIP use only) FAX (360) 902 -9044 State of Washington ) County of ) ss Signed or attested before me by Dated this _ day of , 20 Signature of Notary SEAL OR STAMP Typed or printed name of Notary Nlntani Pnhhn in and fnr tha Qtnto ..f VUooh 03 TBD Selection Considerations (DRAFT) Revenue from the TBD is estimated at $75,000 in 2012 and $350,000 annually thereafter Expenditure alternatives may include establishing portions of the funding to be expended on • Maintenance and repairs (potholes, crack sealing, etc) • Overlays • Signalization upgrades • Traffic calming • Sidewalk repairs • Compliance issues (retro - reflective signs, ADA ramps, ADA transition plan, etc) • Match for grant leveraging for capital projects Information available to become evaluation criteria includes • Pavement management index (PMI) Rating 0 85 - 100 Excellent (no preservation work required) 0 70 - 85 Good (preservation cost is $6,500 /lane mile) 0 55 - 70 Fair (preservation cost is $32,500 /lane mile) 0 25 - 55 Poor (preservation cost is $100,000 /lane mile) 0 0 - 25 Faded (total reconstruction assumed with PMI <25) • Traffic volumes (measured or estimated) • Street classifications (residential, arterial, collector) • Cost to repair or replace based on geometric information (length, width), pavement type, and whether the road has sidewalks • Vicinity to services such as Schools, Police & Fire Stations, Parks, Hospitals, Libraries, etc • Whether the road is an established bus route or bike route • Complaint history • District location to ensure geographic equity • Areas with high call -out volume /high maintenance cost Possible TBD Expenditure Options • Maintenance only • Maintenance (X %), Capital Leverage (X %) • Maintenance (X %), Capital Leverage (X %), Sidewalks /Signals /Other (X %) Page 1 of 1 411112012 D° ��i1C�G3��'1 ° ° �5 °oG°3UG°a��l DC��II�� DB 1 ° � �pc�� G�I�Y� o D Ilfl Z�00flZ� C� pc �dc� Bmrd wih wnddemHons bra o , r� � r, Ouoswmm zuwo Aq 4mew q�mapos 0 uww JAMOoSE$ pug ° n00E uQ X'sk* g9 � FQ0paaZ7 du�] AnNOR m RM 540 Ao 2nq R 20 paw" A%pqm U(D PwLq Aoadav oupw QW(a) mpq *W zuawR&R(d fl�o a�q�DD�Q u(5 p 0 =@S NMI ,s 1 Expenditure alternatives: Maintenance (100 %) Maintenance (X %), capital leverage (X %) Mainten - nce (X %), capital leverage (X %), sidewalks /signals /other (X %)