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Home My WebLink AboutFinance - 03/12/2012 • FOR USE BY THE CITY OF BREMERTON 6 Public Records Destruction Log Request for In -House Destruction To comply with RCW 40 14 060, WAC 434 - 610 -070, and WAC 434 -640 -010, 020, and 030, it is vital that public records be destroyed according to their approved retention periods Therefore, the purpose of this form is to verify compliance and reasonable accountability proving specific public records have clearly met approved retention periods for disposal Please fill out this form for public records disposal in -house with an approved retention period greater than 1 year DATE I DIVISIOWSECTION RECORDS OFFICER March 12, 2012 Finance BOX NUMBERS RECORDS SERIES DAN INCLUSIVE DATES RETENTION PERIOD DATE DESTROYED GS50- 12D -06 00061 -80010 Expiration Plus 7 BUSINESS LICENSE Years 3/12/2012 APPLICATIONS GS50- 12D -04 03/25/05- 05/01/05 Filing Plus 5 B &O TAX RETURNS Years 3/12/2012 2005 GS50- 03A -30 296560- 297270 AP CLAIMS & INVOICES 6 Years 3/12/2012 GS50- 12D -06 22893 -23965 AP CLAIMS & INVOICES 6 Years 3/12/2012 2005 GS- 50- 03A -30 303611 - 304310 AP CLAIMS & INVOICES 6 Years 3/12/2012 2005 GS50- 03A -30 UTILITY BILLS 6 Years 3/12/2012 2005 GS50- 03A -30 304311- 304993 AP CLAIMS & INVOICES 6 Years 3/12/2012 2005 GS50- 03A -30 297271- 298035 AP CLAIMS & INVOICES 6 Years 3/12/2012 2005 GS50- 03A -30 302881- 303610 AP CLAIMS & INVOICES 6 Years 3/12/2012 2005 GS50- 03A -30 300160- 301476 AP CLAIMS & INVOICES 6 Years 3/12/2012 2005 GS50- 03A -34 DIAMOND PARKING RECEIPTS /REPORTS 6 Years 3/12/2012 2005 GS50- 12D -04 03/01/05 - 03/31/05 Filing Plus 5 B &O TAX RETURNS Years 3/12/2012 2004 GS50- 12D -06 00030 -16000 Filing Plus 5 BUSINESS LICENSE Years 3/12/2012 APPLICATIONS 2005 GS50- 03A -08 SPINDLE 6 Years 3/12/2012 THIS FORM IS MAINTAINED BY THE CITY CLERK'S OFFICE AND CANNOT BE ALTERED IN ANYWAY FOR USE BY THE CITY OF BREMERTON Public Records Destruction Log Request for In -House Destruction 2005 GS50- 0313-01 BANK STATEMENTS 6 Years 3/12/2012 2008 GS50- 08A -04 P -CARD FEB 2008 3 Years 3/12/2012 2008 GS50- 08A -04 P -CARD JAN 2008 3 Years 3/12/2012 2005 GS50- 03A -30 300160- 300782 AP CLAIMS & INVOICES 6 Years 3/12/2012 2005 GS50- 03A -30 298036- 298700 AP CLAIMS & INVOICES 6 Years 3/12/2012 2005 GS50- 03A -30 298701 - 299442 AP CLAIMS & INVOICES 6 Years 3/12/2012 2005 GS50- 12D -04 07/28/05- 10/27/05 Filing Plus 5 B &O TAX RETURNS Years 3/12/2012 2004 GS50- 12D -04 12/03/03- 02/02/04 Filing Plus 5 B &O TAX RETURNS Years 3/12/2012 2004 GS50- 12D -04 02/02/04 - 04/23/04 Filing Plus 5 B &O TAX RETURNS Years 3/12/2012 2005 GS50- 12D -04 05/02/05 - 08/02/05 Filing Plus 5 B &O TAX RETURNS Years 3/12/2012 2005 GS50- 03A -08 DAILY BAL SHEETS 6 Years 3/12/2012 2005 GS50- 03A -08 DAILY RECEIPT FOLDERS 6 Years 3/12/2012 2008 GS50- 08A -04 P -CARDS SEPT 2008 3 Years 3/12/2012 2005 GS50- 12D -04 01/01/05 - 01/31/05 Filing Plus 5 B &O TAX RETURNS Years 3/12/2012 2005 GS50- 03A -14 JULY - DEC 2005 GBS 6 Years 3/12/2012 2005 GS50- 03A -14 JAN - JUNE 2005 GBS 6 Years 3/12/2012 2005 GS50- 03A -08 06/01/05- 12/31/05 DAILY RECEIPTS 6 Years 3/12/2012 2005 GS50- 03A -08 CASH RECEIPT DETAIL PARKS 6 Years 3/12/2012 THIS FORM IS MAINTAINED BY THE CITY CLERK'S OFFICE AND CANNOT BE ALTERED IN ANYWAY FOR USE BY THE CITY OF BREMERTON Public Records Destruction Log Request for In -House Destruction 2008 GS50- 03A -30 P -CARDS JUNE 2008 3 Years 3/12/2012 2008 GS50- 03A -30 P -CARDS OCT 2008 3 Years 3/12/2012 2008 GS50- 03A -30 P -CARDS MAY 2008 3 Years 3/12/2012 2008 GS50- 03A -30 P -CARDS MARCH 2008 3 Years 3/12/2012 2008 GS50- 03A -30 P -CARDS APRIL 2008 3 Years 3/12/2012 2005 GS50- 03A -30 1/1/05- 12/31/05 UTILITY BILLS 6 Years 3/12/2012 2009 GS50- 03E -25 1/01/09- 12/31/09 3 Years or until Payroll Working Papers completion of Audit 3/12/2012 2005 GS50- 03E -25 2005 3 Years or until Payroll Working Papers completion of Audit 3/12/2012 2006 GS50- 03E -25 2006 3 Years or until Payroll Working Papers completion of Audit 3/12/2012 2007 GS50- 03E -25 2007 3 Years or until Payroll Working Papers completion of Audit 3/12/2012 2008 GS50- 03E -25 2008 3 Years or until Payroll Working Papers completion of Audit 3/12/2012 2004 GS50- 03E -25 2004 3 Years or until Payroll Working Papers completion of Audit 3/12/2012 2009 GS50- 03E -25 2009 3 Years or until Payroll Working Papers completion of Audit 3/12/2012 2007 GS50- 03E -25 2007 3 Years or until Payroll Working Papers completion of Audit 3/12/2012 2004 GS50- 03E -25 2004 3 Years or until Payroll Working Papers completion of Audit 3/12/2012 2007 GS50- 03E -25 2007 3 Years or until Payroll Working Papers completion of Audit 3/12/2012 2007 GS50- 03E -25 2007 3 Years or until Payroll Working Papers completion of Audit 3/12/2012 2005 GS50- 03E -25 2005 3 Years or until Payroll Working Papers completion of Audit 3/12/2012 THIS FORM IS MAINTAINED BY THE CITY CLERK'S OFFICE AND CANNOT BE ALTERED IN ANYWAY • FOR USE BY THE CITY OF BREMERTON Public Records Destruction Log Request for In -House Destruction 2006 GS50- 03E -25 2006 3 Years or until 3/12/2012 Payroll Working Papers completion of Audit 2007 GS50- 03E -10 2007 DIRECT DEP TRANS 3 Years 3/12/2012 2005 GS50- 03E -10 2005 DIRECT DEP TRANS 3 Years 311212012 2001 GS50- 03E -10 2001 DIRECT DEP TRANS 3 Years 3/12/2012 2006 GS50- 12D -04 04/11/06- 05/31/06 Filing Plus 5 3/12/2012 B &O TAX RETURNS Years 2006 GS50- 12D -04 02/01/06 - 04/10/06 Filing Plus 5 3/12/2012 B &O TAX RETURNS Years 2006 GS50- 12D -04 07128106- 11/01/06 Filing Plus 5 3/12/2012 B &O TAX RETURNS Years 2006 GS50- 12D -04 01/11/06- 01/31/06 Filing Plus 5 3/12/2012 B &O TAX RETURNS Years 2006 GS50- 12D -04 06/01/06 - 08/03/06 Filing Plus 5 3/12/2012 B &O TAX RETURNS Years 2006 GS50- 12D -04 10/03/05- 01/10/06 Filing Plus 5 3/12/2012 B &O TAX RETURNS Years 2006 GS50- 03A -08 08/19/06- 10/31/06 6 Years 3/12/2012 DAILY RECEIPTS 2005 GS50- 03A -08 DAILY RECEIPTS 6 Years 3/12/2012 2005 GS50- 03A -08 DAILY RECEIPTS 6 Years 3/12/2012 2007 GS50- 03E -10 2007 DIRECT DEP TRANS 3 Years 3/12/2012 2008 GS50- 03E -08 2008 DIRECT PAYROLL 1 Year 3/12/2012 DEPOSIT HASH SHEET 2004 GS2011 -189 ANNUAL REP WORKING Retain for 4 Years 3/12/2012 PAPERS after submitted 2008 GS50- 03D -03 2008 BUDGET DEVEL Destroy when 3/1212012 WORKING PAPERS obsolete 2005 GS50- 12D -04 1/1/05 - 12/31 /05 EXCISE Filing Plus 5 3/12/2012 TAX Years THIS FORM IS MAINTAINED BY THE CITY CLERK'S OFFICE AND CANNOT BE ALTERED IN ANYWAY FOR USE BY THE CITY OF BREMERTON Public Records Destruction Log Request for In -House Destruction 2005 GS50 03A - CHECK REGISTERS 6 Years 3/12/2012 2005 GS2011 -183 GBS 6 Years 3/12/2012 2008 GS50- 03A -30 P -CARDS JULY -AUG 2008 3 Years 3/12/2012 2008 GS50- 03A -30 P -CARDS NOV - DEC 3 Years 2008 3/12/2012 All public records listed have been identified to be at the end of their designated retention period, have no need to be retained for audits, lawsuits, public records request or program requirements and shall be destroyed The individual who is responsible for destroying the listed records must sign below prior to the Records Officer signature approval '�N Employee Signature Date 3 Z Employee Name (Please print clearly) = C �,� 1 (J-CA— � -1,� The Records Officer must sign th oval of this r uest prior to the destruction of the listed records Records Officer Signature _ _______ Date 9' x / THIS FORM IS MAINTAINED BY THE CITY CLERK'S OFFICE AND CANNOT BE ALTERED IN ANYWAY.