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HomeMy WebLinkAbout04/19/2011 MINUTESMinutes for City of Bremerton Planning Commission Regular Meeting April 19, 2011 I. Call to Order The meeting was called to order by Commissioner Streissguth at 5:33 p.m. II. Roll Call Those present were: Commissioner Cockburn (arrived at 5:40), Commissioner Jose, Commissioner Mosiman, Commissioner Streissguth, Commissioner Tift, and Commissioner Warren. Chairman Hoell was excused. Quorum certified. Also present: Andrea Spencer and Pam Bykonen (DCD staff). IIL Approval of Agenda Commissioner Streissguth introduced the agenda. A motion was made by Commissioner Jose and seconded by Commissioner Mosiman to approve the agenda as presented. It was agreed by general consensus to approve the agenda as presented. IV. Approval of Minutes The minutes of the Regular Meeting held on March 15, 2011 were presented for approval by Commissioner Streissguth. A motion was made by Commissioner Jose and seconded by Commissioner Mosiman to approve the Regular Meeting Minutes of March 15, 2011 as presented. Called for a vote: Commissioner Jose: Yes; Commissioner Mosiman: Yes; Commissioner Streissguth: Yes; Commissioner Tift: Yes; Commissioner Warren: Yes. The motion carried. V. Public Meeting A. Call To The Public (public comments on any item not on tonight's agenda). Commissioner Streissguth asked if there were any comments from citizens. Seeing none, she closed this portion of the meeting. U 1. Workshop - Commission Effectiveness and Communication: Andrea Spencer, Director of Community Development, began the workshop with an explanation of the purpose of the workshop. Andrea had participated in Planning Commission "retreats" for other jurisdictions. These retreats gave the commission members an opportunity to discuss what they liked or didn't like about how staff presented projects and other information pertinent to the commission. An article about Planning Commission Meeting April 19, 2011 Page 1 of 3 commission information overload and a list of staff /commission expectations were distributed to the commission members before the meeting. Items added to this list were: Expectations of Staff • Report on City Council's action regarding Planning Commission items; • Report on staff changes and /or availability; • Report on upcoming planning related deadlines; • Provide a calendar of planning events. • Use the Commissioners as a resource when needed. Expectations of the Commission: • Be a resource to staff, especially during this time of staffing constraints. Other suggestions included contacting staff prior to meetings if there are questions on the content of the information provided; reinstate the practice of having a commission member act as a liaison with City Council through the Planning Committee; hold a brief 30- minute pre - meeting when there is a topic on the agenda that might need in -depth explanation; include contact information for the planners on the Planning Commission roster; try to consolidate meetings if there are several small agenda items spread over two or more meetings; and, have staff create an. "asked and answered" cover sheet for the staff reports so all commission members are aware of questions asked prior to a meeting. Overall, the Commission felt staff is doing a good job and are satisfied with the relationship between staff and commission and appreciated the level of information presented. An outline of Commission agenda items for the remainder of 2011 was given to each member. The Shoreline Master Program update and the SKIA Sub -Area Plan were the major projects listed. It is anticipated that Electric Vehicle Infrastructure will be revisited once the Planner II position has been filled. VI(. Business Meeting A. Chairman's Rep art: None. B. Director's Report: Andrea reported that the Gorst Watershed project was kicking off and a representative from the Planning Commission was needed to serve on a committee for this project. The project is being funded by an EPA grant and managed by the Engineering department because of the large stormwater component. Commissioner Cockburn volunteered to be the Planning Commission representative. The Department of Corrections has chosen Bremerton as one of the top three candidates for the location of a new reception center. A public meeting for this proposal will be held on Tuesday, May 3, 2011, in the meeting chambers on the first floor of the Norm Dicks building. C. Old Business: Commissioner .dose asked if Bremerton will be adversely affected if it did not meet the July deadline for adopting an amendment to the 'Zoning Code to allow Planning Commission Meeting April 19, 2011 Page 2 of 3 r. r J I r Planning Commission & Staff Expectations April 19, 2011 Commission Expectations of Staff Staff Expectations of the Commission Be well organized and anticipate the type Prepare for meetings by reading all of information the commission will need. reports. Respond to requests for information in a Call staff with your questions before the timely and professional manner. meeting. Prepare accurate, well- researched, Examine all the facts on a given issue and documented, and well- written staff reports make the best decision possible. including basis for recommendations (legal findings of fact). Provide exhibits, illustrations, and /or State your reasons for your decision (legal pictures to help commissioners and the findings of fact). public visualize the proposal. Make professional verbal presentations at Do not ridicule or make light of the staff in commission meetings. public. Be accessible to all commissioners. Compliment the staff when and where appropriate. Keep all commissioners equally informed Trust and respect staff. on City Council actions, staff changes and availability, and planning deadlines. Implement the commission's Explain your reasoning if the commission recommendations and decisions. disagrees with staff recommendation. Help orient new commissioners. Act in a fair, ethical, and consistent manner. Act in a fair, ethical, and consistent manner. Use commission as a resource.