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HomeMy WebLinkAboutIAFF LOCAL 437, 2012 MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding is agreed to pursuant to Article 20.2 of the Collective Bargaining Agreement between the City of Bremerton and the International Association of Fire Fighters (I A F F ) Local #437 710 COMPENSATORY TIME USAGE: An employee desiring to utilize accrued compensatory time shall be required to complete and file a Leave Request form requesting Compensatory leave with the Battalion Chief or Acting Battalion Chief not less than one hundred twenty hours (120) prior to the requested date(s) of usage, except for holidays Employees desiring to use compensatory time on a city observed holiday shall submit a Leave Request not more than fifteen (15) shifts in advance of the holiday request On the fifth (5 shift prior to the holiday, a lottery will be held among the employees who have submitted a Leave Request for usage of compensatory time for the holiday It shall be understood that no more than a full 24 hours aggregate of compensatory leave shall be permitted per shift, regardless of the number of employees taking time that shift Compensatory time shall be taken in a minimum of an four (4) hour block for the first four (4) hours of compensatory time scheduled, thereafter, it shall be taken in minimum increments of one -half (1/2) hour (EXAMPLE One (1) employee taking comp time for full 24 hour shift, would count the same as 3 employees, each taking off 8 hours the same shift) Usage of compensatory time beyond the 24 hours aggregate described above may be granted to other bargaining unit employees on the same day, unless it would cause overtime The parties agree that there will be no forced overtime in order to provide shift coverage due to use of compensatory leave Except for holidays, should more than one employee request the same time off, the employee whose form was submitted first will be granted the compensatory time off If a member has a vacation slot selected for vacation, the member may use his /her Exempt Compensatory time in this situation This scenario would not affect the shift with regard to using compensatory time 7 12 7 Overtime duration in length of four (4) hours or less shall be assigned at the discretion of the Battalion Chief or Acting Battalion Chief This memorandum of understanding may be modified and or revoked by either party with thirty (30) days written notice This agreement entered into on 26 September 2012 ojt_ Rob Ashmore, President Allison Duke III, ire Chief I A F F Local 437 Brian Viergutz, Vice resident Patty L t Mayor I A F F Local 437 J\\�//dCw (0)ir2AL 11 ' Vj ('52 V L; �s Gnj j KG This Memorandum of Understanding (M O U) is agreed upon pursuant to Article 20 2 of the Collective Bargaining Agreement (C B A ) between the City of Bremerton (City) and the International Association of Fire Fighters Local #437 (Union) In recognition of the City's persistent budget deficit the Union will continue -to donate back to the City the scheduled and guaranteed "minimum" 2% Consumer Price Index (C P.I.-W) increase for each bargaining unit member (reference C B A Article 5 3) through 31 December 2012 and - donate 14% of the base wage to the City, for each bargaining unit member, through 31 December 2012 This financial concession is contingent upon maintenance of a Minimum Staffing provision of thirteen (13) on duty comprised of. one (1) Battalion Chief or acting Battalion Chief, three (3) company officers (Captain /Lieutenant /Acting Lieutenant), three (3) Paramedics The remaining six (6) positions will be filled by any combination of Fire Fighters, Fire Fighter /Paramedics or company officers If both the bargaining unit and the City negotiate a new memorandum of understanding regarding financial concessions, it is agreed that these concessions would terminate effective with the adoption of the new MOU This letter of understanding may be modified and or revoked by either party with thirty (30) days written notice This agreement is entered into on 21 December 2011 Rob Ashmore, President Allison Duke III, Fir Chief LA F F Local 437 Brian Viergutz, Vice- resident Bec y Hasart I A F F Local 437 Director of Financial Services Patty n Mayor TABLE OF CONTENTS TO THE COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN CITY OF BREMERTON AND INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS LOCAL 437 JANUARY 1, 2012 THROUGH DECEMBER 31, 2012 PREAMBLE 3 ARTICLE 1 NON - DISCRIMINATION 3 ARTICLE 2 RECOGNITION 3 ARTICLE 3 UNION DUES 4 ARTICLE 4 UNION ACCESS 4 ARTICLE 5 WAGES 5 ARTICLE 6 HOURS OF WORK 8 ARTICLE 7 OVERTIME 10 ARTICLE 8 VACATION LEAVE 13 ARTICLE 9 HOLIDAYS 16 ARTICLE 10 SICK LEAVE AND INDUSTRIAL DISABILITY 17 ARTICLE 11 OTHER LEAVE 22 COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January I, 2012 to December 31, 2012 Page I of 39 ARTICLE 12 RETIREMENT BENEFITS 23 ARTICLE 13 INSURANCE BENEFITS 23 ARTICLE 14 CLOTHING AND UNIFORM CLEANING ALLOWANCE 25 ARTICLE 15 PERSONNEL PRACTICES 25 ARTICLE 16 PROMOTIONAL EXAMS 27 ARTICLE 17 GRIEVANCE PROCEDURE 30 ARTICLE 18 REGIONAL FIRE AUTHORITY 32 ARTICLE 19 DRUGFREE WORKPLACE 32 ARTICLE 20 LABOR MANAGEMENT COMMITTEE 37 ARTICLE 21 PHYSICAL FITNESS PROGRAM 37 ARTICLE 22 TOBACCO FREE WORKPLACE 38 ARTICLE 23 DISCIPLINARY ACTION 38 ARTICLE 24 SEVERABILITY 38 ARTICLE 25 ENTIRE AGREEMENT 38 ARTICLE 26 TERM 39 APPENDIX A PAY SCHEDULE COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1 2012 to December 31, 2012 Page 2 of 39 COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN CITY OF BREMERTON AND INTERNATIONAL ASSOCIATION OF FIRE FIGHTERS LOCAL 437 January 1, 2012 through December 31, 2012 PREAMBLE This Agreement is made and entered into pursuant to the provisions of RCW Chapter 4156 by and between the City of Bremerton, a municipal corporation of the State of Washington, hereinafter known as the "City", and the International Association of Fire Fighters Local No 437, hereinafter known as the "Union" for the purpose of setting forth the wages, hours and working conditions which shall be in effect during the term of this agreement for employees included in the bargaining unit described in Article 2 below ARTICLE 1 NON - DISCRIMINATION 1 1 NON - DISCRIMINATORY APPLICATION: The provisions of this Agreement shall be applied equally to all employees in the bargaining unit without discrimination as to age, sex, marital status, race, color, creed, religion, national origin, political affiliation, sexual orientation, mental, physical or sensory disability, unless based upon a bona fide occupational qualification 12 DISCRIMINATION ALLEGATIONS: An employee who believes that he or she has been the subject of unlawful discrimination prohibited in Section 1 1 above shall seek relief through the appropriate local, state, or federal agency charged with investigating such matters, and shall not process such complaints through the Grievance Procedure of this Agreement 1 3 NON - DISCRIMINATION — UNION ACTIVITY: The provisions of the Agreement shall be applied equally to all employees in the bargaining unit without discrimination as to Union affiliation or activity or lack thereof The City and the Union shall each be responsible for complying with this provision An employee who believes that he or she has been subject to discriminatory treatment prohibited by this provision may process such an allegation through the Grievance Procedure of the Agreement ARTICLE 2 RECOGNITION 2 1 The City recognizes the Union as the sole and exclusive bargaining representative for the purpose of negotiations concerning wages, hours and working conditions for all employees in classifications set forth in Appendix A, and such classification as may be added to the bargaining unit during the term of this Agreement by mutual agreement of both parties or by official action of the Public Employee Relations Commission if mutual agreement cannot be reached COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1 2012 to December 31, 2012 Page 3 of 39 ARTICLE 3 UNION DUES 3 1 DUES DEDUCTIONS: The City will deduct monthly Union dues and initiation fees uniformly required of membership from the pay or those employees who provide written authorization to the City to make such deductions The City further agrees to make deductions for special union assessments one (1) time per calendar year from bargaining unit members at no cost to the union for administering such assessment The City will transmit the total amount of deductions to the Treasurer of the Union 32 DURATION OF AUTHORIZATION: Written employee authorizations will remain in effect during the term of this Agreement unless an employee revokes authorization by providing thirty (30) days written notice to the City and the Union 3 3 EQUIVALENT DUES PAYMENT: An employee who revokes his or her written authorization to deduct dues or who refuses to loin the Union shall contribute an amount equivalent to regular Union dues and initiation fees to a non - religious charity or to a religious organization mutually agreed to by the Union and the employee The employee shall provide written evidence to the Union that such contributions have been made 34 INDEMNIFICATION: The Union shall indemnify and hold the City harmless from any and all liability resulting from the administration of this Article ARTICLE 4 UNION ACCESS 41 CONDUCT OF UNION BUSINESS: Union business, such as handling grievances and other legitimate routine matters, may be conducted on Fire Department premises, provided that such business does not interfere with Fire Department operations and is authorized by the Fire Chief Scheduled Union meetings may be held in Fire Department facilities provided that such meetings do not interfere with Fire Department operations 42 UNION REPRESENTATIVES: The Union shall provide written notice to the City of the names of the officials authorized to represent the Union immediately upon their election or appointment The City will provide reasonable access to City premises to such authorized representatives for the purpose of handling grievances and other legitimate Union business, provided that such access does not interfere with the work and duties of Union employee representatives or other on -duty employees 43 UNION REPRESENTATIVES RELEASE TIME: The Fire Chief or designee shall grant the six (6) primary Union officers time off with pay pursuant to Section 4 2, not to exceed 216 hours total for all six (6) officers annually, for all scheduled meetings including but not limited to the following WSCFF Legislative WSCFF Spring Education Seminar WSCFF Annual Convention IAFF Bi- annual Conference (President or designee) COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1, 2012 to December 31, 2012 Page 4 of 39 43 1 UNION LEAVE BANK Each member of the bargaining unit shall be assessed five (5) hours of compensatory leave (exempt or non - exempt) or accrued annual vacation leave on March I" of each calendar year for the purpose of establishing and maintaining a union leave bank The union leave bank may be used by any member of the bargaining unit with prior written approval of the Union President, Vice President or their specified designee The category of leave donated will be at the discretion of each member This union leave bank may be used for any activity consistent with the lawful purposes of the union • Union leave must be approved by the President, Vice President, or in their absence, a specified designee, • Union leave may be used in any increment, • Union leave must be applied for 14 hours in advance of the leave taking place, • Union leave will be charged at straight time, • Union leave will be guaranteed, even if it is not otherwise eligible, under Articles 8 3, 8 5 or 8 7 of this agreement The City shall produce a statement of all union leave expended upon request 44 UNION BULLETIN BOARDS: The City will permit the Union to place one (1) bulletin board for Union use at a designated location at each fire station No materials shall be posted except notices of meetings and elections, results of elections, changes in Union bylaws, notices of employee social occasions and similar Union notices, letters, and memoranda The City shall provide a designated, mutually agreeable accessible and convenient location for installation of bulletin boards at each fire station The Union will purchase uniform, jointly specified bulletin boards for each station The bulletin boards will be for the exclusive use of the Union Only those items specifically approved by the Union will be posted ARTICLE 5 WAGES 5 1 Effective January 1, 2011, wages shall be as identified in Appendix A, which reflects an increase based upon 100% of the Seattle/Tacoma/Bremerton CPI -W from June 2009 to June 2010, with a minimum of 2% and a maximum of 5% 52 The CPI -W is applied to semi- monthly Firefighter pay at 100% (step 5) Step percentage and differential pay rates are calculated from said Firefighter 100% rate after annual CPI -W is applied CPI -W will be calculated out to three (3) decimal places Longevity pay rates are calculated from the base differential rate at 100% Published hourly wages are estimates and actuals may vary (due to penny rounding) and will be calculated by the City payroll software system COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1 2012 to December 31 2012 Page 5 of 39 53 PAY DIFFERENTIALS Effective 1 -1 -2012 Pay Differential Shift Non -Shift F irefig hter @ Step 1 70% - Firefi @ Step 2 75% - Firefi @ Ste 85% _ I Firefighte @ S tep 4 90% I - Firefi @ Step 5 100% - _F M echanic or SCB 104% - Firefighter Paramedic 1125% - FF /Paramedic Continuous 10+ yrs 115% - FF /Fire Prevention - 115 _L ieutenan t 115% 121% _C aptai n - St ation 124% - Captain - Shift - - Fire Marshal - 130% M edical Officer 124 130% Battalio Chief - Trainin - 142% Battalion Chief -Shift 136% 1 - Appendix "A" for Firefighter /Paramedic includes a sixth (6` step To be eligible for this step the employee must have completed ten (10) years continuous service as a Firefighter /Paramedic with the City The sixth step will be set at one hundred fifteen percent (115 %) of top Step Firefighter 54 The longevity schedule for members of the bargaining unit shall be as follows Completion of 5 years in service = 125% Completion of 10 years in service = 25% Completion of 15 years in service = 3 75% Completion of 20 years in service = 5% Completion of 25 years in service = 65% Completion of 30 years in service = 8% 5 5 Advancement through the pay rates from the First Step through the Final Step or the pay range will occur upon completion of the prescribed number of full year(s) of continuous employment since the employee's last pay placement, provided, however that the employee's overall rating on his /her annual evaluation "Meets Expectations" or "Exceeds Expectations" The City may withhold a step increase for work performance that does not "meet expectations" A step increase may be withheld for a maximum of twelve (12) months, during which time the employee will receive monthly evaluations The employee's immediate supervisor will notify the employee in writing of expected failure to meet expectations at least thirty (30) days prior to the due date of the work performance evaluation If such notice is not provided the step increase will not be withheld. The withholding of a step increase will not change the employee's current anniversary COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1 2012 to December 31 2012 Page 6 of 39 step date for pay purposes In the event that the employee "meets expectations" at one of the monthly evaluations during the subsequent 12 months, they will receive a step increase effective as of the due date of that monthly evaluation It shall be understood that the increase will not be applied retroactively to the month(s) in which the employee received a rating below "meets expectations" The denial of a step increase is subject to the grievance procedure In the event an employee is on approved leave of absence without pay, the employee's next wage step increase advancement date will be extended by the actual number of days the employee was absent on such leave 5 6 A new employee shall be hired at the first year step, however, a new employee who has prior paid work experience as a full time Firefighter or Firefighter /Paramedic in a fire service which operates a full time emergency fire /medical response service using paid employees, may be hired at the second year or third year step based upon relevant years and type of prior experience Placement at second or third year steps shall be determined by a review committee consisting of the Fire Chief, Assistant Chief, and one (1) Union representative 5 7 A Firefighter /Paramedic with no experience shall be hired at the first year step A Firefighter/Paramedic with one (1) year minimum paid fire experience shall be hired at the second year step, with their third year step in six (6) months, solely at the discretion of the Fire Chief 5 8 A Firefighter /EMT with no experience shall be hired at the first step year A Firefighter /EMT with one (1) year paid fire experience shall be hired at second year step, with their third year step in six (6) months solely at the discretion of the Fire Chief Any variation from the above will require approval by the review committee as outlined in section 5 6 of this Article 5 9 FIRE PREVENTION: An employee who is assigned to perform fire prevention work as a Deputy Fire Marshal shall be compensated at the Firefighter /Fire Prevention pay rate listed in Appendix A for the duration of the assignment 5 10 EQUIPMENT MAINTENANCE OR SELF - CONTAINED BREATHING APPARATUS (SCBA) MAINTENANCE: An employee who is assigned to perform either equipment maintenance work or SCBA maintenance work shall be compensated at the Firefighter /Equipment Maintenance pay rate listed in Appendix A for the duration of the assignment 5 11 ACTING OFFICERS: An employee who serves as an Acting Officer during a twenty -four (24) hour shift shall be compensated as outlined in section 5 12 below In order to be eligible to serve as an Acting Officer an employee must be on the City's current appropriate promotional register and agree to work the assignment The first opportunity to act as a Battalion Chief will go to a Station Captain If the Station Captain does not agree to work the assignment, then the opportunity will be offered to those employees on the current Battalion Chief register The use of Acting Officers will not be used as permanent alternative to hiring a full complement of officers All other acting provisions apply There will be no Acting Station Captain COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1, 2012 to December 31 2012 Page 7 of 39 5 12 Acting Officers Compensation: 0 through 1 hour No Compensation After 1 hour through 4 hours 1 hour of overtime After 4 hours through 12 2 hours of overtime After 12 through 24 hours 2 5 hours of overtime In no case shall there be more than 2 5 hours of overtime per Acting Officer position In the event of a split between two (2) employees, the maximum overtime paid shall be three and one - half (3 5) hours 5 13 All newly hired employees will utilize automatic deposit of their paychecks during their term of employment with the City 5 14 DEFERRED COMPENSATION 5 14 1 The City shall match the payroll deduction of any written request by an employee covered by this Agreement in an amount not to exceed four percent (4 %) of salary 5 142 LEOFF I bargaining unit members who have completed 25 or more years of service with the City will no longer be required to make a matching contribution, and may elect to have all or part of the City's maximum contribution converted into longevity in lieu of Deferred Compensation 5 143 LEOFF II bargaining unit members who are a minimum of 45 years of age and have completed 15 or more years of service with the City will no longer be required to make a matching contribution, and may elect to have all or part of the City's maximum contribution converted into longevity in lieu of Deferred Compensation 5 144 CONVERSION TO LONGEVITY: Employees may elect, by notifying the City in writing on an annual basis, that they wish to convert all or a portion of the City's contribution to their deferred compensation to longevity Such conversion shall only be permitted in one -half percent (1/2 %) increments Once an employee has selected to make the conversion from deferred compensation to longevity, they will not be permitted to make any changes whatsoever to the percentage converted, for a full 12 -month period ARTICLE 6 HOURS OF WORK 6 1 NORMAL HOURS OF WORK -SHIFT PERSONNEL: Pursuant to Section 207(k) of the FLSA, the work period for shift personnel is 27 days, which is equivalent to 204 hours The normal work hours for shift personnel shall be an average of 49 39 hours per week for an average yearly total of 2,568 hours 62 NORMAL HOURS OF WORK — NON -SHIFT PERSONNEL: The normal hours of work for non -shift personnel shall be 40 hours per week Non -shift personnel shall normally be scheduled to work Monday through Friday during such hours as are assigned by the Fire Chief COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1 2012 to December 31, 2012 Page 8 of 39 63 SHIFT WORK SCHEDULES: On or about January 1" of each year, the Fire Chief shall assign shift personnel to one of three shifts A, B, C A shift assignment for an employee shall be worked as one (1) day (24 hours) on duty followed by two (2) days (48 hours) off duty, and continuing in that pattern for a period of seven (7) consecutive on -duty shifts, provided this shall not apply to shift transfers The next immediately scheduled shift shall be an off -duty Kelly day 8'" scheduled shift Shift hours begin at 0800 hours and conclude at 0800 hours each day 64 BEGINNING OF YEAR TRANSFERS: The Fire Chief may transfer as many employees as the Chief deems appropriate from one shift or non -shift assignment to another at the beginning of each calendar year The Chief shall provide fifteen (15) days notice of all such transfers 65 MID -YEAR TRANSFERS: During the calendar year, the Fire Chief may transfer each non - probationary employee once from one shift or non -shift assignment to another as a permanent assignment or may transfer each non - probationary employee once on a temporary basis to another shift or non -shift assignment and subsequently return the employee to his or her original assignment The Fire Chief shall provide reasonable prior notice to a transferred employee, provided that emergency transfers shall be accomplished with such prior notice as is feasible under the circumstances An unlimited number of mid -year transfers of non - probationary employees which are mutually agreed to in writing between the Fire Chief and the employee are permitted The Fire Chief may transfer each probationary employee an unlimited number of times from one shift or non -shift assignment to another during the period of probation 66 SHIFT AND /OR KELLY DAY EXCHANGES: An employee who has completed twelve (12) full months of employment with the Department may exchange full or partial shifts or full Kelly Days with another employee of the same permanent rank provided that The change does not interfere with the duties and responsibilities in their positions Shift and or Kelly Day exchanges shall be considered as substitutions under FLSA 29 U S C 207 (p), and the City shall have no obligation to keep records of such exchanges or to revise the hours of work to reflect the exchanges Shift and /or Kelly Day exchange documentation must be submitted at least 14 hours prior to the shift being exchanged 66 1 Shift and /or Kelly Day Exchange Approval - The immediate supervisor of the employee initiating the trade must sign the shift exchange form, thus indicating no interference is expected as a result of the Shift/Kelly Day exchange The Fire Chief may overrule the immediate supervisor when in his /her opinion, the needs of the department will be negatively affected by the exchange 662 Personnel may have early relief up to two (2) hours before the end of their shift No shift exchange documentation shall be required for an employee being appropriately relieved within two (2) hours of the end of their shift Verbal communication with the immediate supervisor is required for accountability purposes 663 Shift and/or Kelly Day exchanges in excess of twelve (12) per calendar year require the prior approval of the Fire Chief or designee The employee initiating a Shift and/or Kelly Day trade shall have the trade counted towards his /her annual limit of twelve (12) (See 66 1) COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1 2012 to December 31, 2012 Page 9 of 39 664 Out of Rank Shift and /or Kelly Day Exchanges — Out of rank Shift and /or Full Kelly Day exchanges shall be allowed provided employees have obtained prior written approval of their immediate supervisor and the Battalion Chief Such exchanges shall not impact the department financially 665 Shift Exchange Pay Back - In the event an employee is unable to work a shift exchange for any reason (i e, sick leave, emergency leave, bereavement leave, fury duty, witness and military duty leave), the employee shall be responsible to "pay back" the time to the City within ninety (90) days If the employee's absence results in the City having to pay overtime, the employee will be required to pay back the time at the rate of 1 5 hours for each hour owed to be deducted from the most appropriate type of leave bank accrual corresponding to the absence If an employee's absence does not result in the City paying overtime, then the employee will be permitted to pay back the time on an hour - for -hour basis to be deducted from the most appropriate type of leave bank accrual corresponding to the absence This "pay back" program will be evaluated in one (1) year, and the Chief reserves the right to discontinue use of appropriate leave if it negatively impacts the department 666 Multiple Party Exchanges — Full shift exchanges, partial shift exchanges and Full Kelly Day exchanges may be entered into by multiple parties and are subject to all the provisions of Article 6 If the Fire Chief has to become involved with Multiple party exchange disputes this section will be removed ARTICLE 7 OVERTIME 71 OVERTIME DEFINED: Overtime is all required and authorized work performed in excess of an employee's normal work schedule Overtime includes required training, instruction, equipment/SCBA repair, callback and other such work which is required and authorized by the City and is performed during an employee's normally scheduled off - duty time For the purposes of this Article, Acting Officer compensation hours will be included 72 OVERTIME COMPENSATION Overtime shall be compensated at the rate of one- and- one -half (1 -1 /2) times an employees hourly rate in cash or in compensatory time The form of overtime compensation shall be at the choice of the employee unless otherwise expressly provided by the terms of this Article 73 HOURLY RATE DEFINED — SHIFT EMPLOYEE: A shift employee's hourly rate shall be computed as follows Semi- monthly wage rate multiplied by twenty-four (24) pay periods The result shall be divided by 2,568 hours of work for shift employees 74 HOURLY RATE DEFINED — NON -SHIFT EMPLOYEE: A non -shift employee's hourly rate shall be computed as follows Semi- monthly wage rate multiplied by twenty-four (24) pay periods The result shall be divided by 2,080 hours for non -shift employees COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1, 2012 to December 31, 2012 Page 10 of 39 75 CALL BACK OVERTIME: In the event an employee who has left the work place is called back to duty for a period of time which is less than two (2) hours, the employee shall receive a minimum of two (2) hours of overtime compensation 76 HOLD OVER AFTER NORMAL DUTY SHIFT: In the event an employee is held over after the expiration of his /her normal duty shift, the employee shall be compensated at the overtime rate for the actual time held over 77 COURT AND /OR SUBPOENAED APPEARANCES: An employee who responds to a subpoena or appears in Court in a case on behalf of the City on off -duty time shall be paid at his or her overtime rate for all hours related to such appearances The two (2) hour minimum referenced in subsection 7 5 above shall apply to court or subpoenaed appearances 78 ON CALL FIRE INSPECTOR: An employee who is assigned to serve as On Call Fire Inspector shall receive ten (10) hours of compensation at their overtime rate for each seven (7) day period so served Compensation for these hours shall be paid in up to five (5) hours of compensatory time and the additional hours in overtime pay 79 LIMITATION OF COMPENSATORY TIME: A non -shift employee may accumulate up to two hundred nine (209) hours, and a shift employee may accumulate up to two hundred seventy- five (275) hours of compensatory time Compensatory time shall be granted unless it is unduly disruptive An employee may request the Fire Chief to approve cash payment for accumulated compensatory time Upon receipt of such approval, compensatory time shall be paid out at the employee's hourly rate for each hour of compensatory time requested to be converted to cash 7 10 COMPENSATORY TIME USAGE: An employee desiring to utilize accrued compensatory time shall be required to complete and file a Leave Request form requesting Compensatory leave with the Shift Battalion Chief or Battalion Chief not less than one hundred twenty hours (120) prior to the requested date(s) of usage, except for holidays Employees desiring to use compensatory time on a city observed holiday shall submit a Leave Request not more than fifteen (15) shifts in advance of the holiday request On the fifth (5` shift prior to the holiday, a lottery will be held among the employees who have submitted a Leave Request for usage of compensatory time for the holiday It shall be understood that no more than a full 24 hours aggregate of compensatory leave shall be permitted per shift, regardless of the number of employees taking time that shift Compensatory time shall be taken in a minimum of an eight (8) hour block for the first eight (8) hours of compensatory time scheduled, thereafter, it shall be taken in minimum increments of one -half (1/2) hour (EXAMPLE One (1) employee taking comp time for full 24 hour shift, would count the same as 3 employees, each taking off 8 hours the same shift) Usage of compensatory time beyond the 24 hours aggregate described above may be granted to other bargaining unit employees on the same day, unless it would cause overtime The parties agree that there will be no forced overtime in order to provide shift coverage due to use of compensatory leave Except for holidays, should more than one employee request the same time off, the employee whose form was submitted first will be granted the compensatory time off If a member has a vacation slot selected for vacation, the member may use his /her Exempt Compensatory time in this situation This scenario would not affect the shift with regard to using compensatory time COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1, 2012 to December 31 2012 Page 1 I of 39 711 OVERTIME WORK ASSIGNMENTS: Overtime work will be assigned to employees on the basis of the Fire Service and Emergency Medical Service needs For the purposes of hiring for overtime, the following staffing levels shall be maintained as a minimum One (1) Battalion Chief /Acting Battalion Chief, Captain/Lieutenants/Acting Captain /Lieutenants and three (3)Paramedics with a total of thirteen (13) on duty each day as a minimum 2012 STAFFING CHART SHIFT DAYS 3 Battalion Chiefs 1 Training Battalion Chief 3 Station Captains 1 Deputy Fire Marshall - Captain I Medical Officer - Captain 1 Firefighter /Fire Prevention 9 Lieutenants 14 Paramedics 15 Firefighters 3 Firefighter /S C B A 3 Firefighter/Equipment Maintenance 7 12 CALLBACK PROCEDURE: 7 12 1 Using the monthly staffing calendar, confirm the status (on -duty, off -duty, vacation, K -day, educational leave, administrative leave, sick leave, disabilities, etc ) of all shift members Specifically note the number of officers (Captain/Acting Captain, Lt /Acting Lt ), paramedics and firefighters scheduled to work 7 122 Using the minimum staffing recommendations found in 7 11 above, identify what positions are needed to fulfill minimum staffing levels 7 123 Using the overtime roster, identify the employee having worked the fewest number of overtime hours and determine if they are available and eligible to fill the needed overtime position In the event that two (2) or more members have an equal number of cumulative overtime hours, relative seniority position shall determine the order of eligibility 7 124 The Battalion Chief /Acting Battalion Chief shall personally contact an employee with an offer of overtime work, and the contact shall be noted on the overtime program, which shall be used to maintain records of calls made and responses received 7 125 If overtime is needed for an officer position, and if the officer is the individual with the lowest number of hours, hire the officer If it is not an officer, use acting officers from the shift and hire the employee with the least number of overtime hours that maintains minimum staffing identified in section 7 11 above COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1 2012 to December 31 2012 Page 12 of 39 7 12 6 The Battalion Chief/Acting Battalion Chief has the authority to move or reassign personnel from station to station when needed to balance the experience levels between stations This shall include moving regularly appointed officers in lieu of using acting officers 7 127 Overtime duration in length of less than four (4) hours shall be assigned at the discretion of the Battalion Chief or Acting Battalion Chief 7 128 New employees shall complete one (1) year of employment with the department before their name is added to the overtime roster The newly eligible employee shall be placed on the overtime roster according to the following formula (# of eligible employees X 0 75= relative position on the overtime roster) 7 12 9 In the event no one accepts the overtime assignment, the Battalion Chief /Acting Battalion Chief shall "force hire" whoever has the least number of overtime hours and is eligible to fill the position from the employees currently on duty In the case where no on -duty personnel are eligible to be force hired, the Battalion Chief /Acting Battalion Chief shall revert back to the overtime roster and begin with the employee having the fewest overtime hours who is eligible to fill the position Employees may only be force -hired one (1) rank below their current rank Employees that are forced in shall have the option of not counting any or all forced overtime hours on the overtime roster Employees that are forced in can find eligible employees to fill their position Employees on their paid leave cycle, during shift trade /standby cycle, during a Kelly day cycle, Labor Conference/Negotiations for the Union Executive Board or on an employee's scheduled educational leave time are not eligible to be force hired 7 13 CALLBACK RECORDKEEPING: All overtime hours compensated with overtime pay or compensatory time shall be entered on the overtime roster except for employees forced in and those working Christmas, and Union officials performing Union functions in which they can only receive FLSA "Exempt Compensatory" time All overtime slips for shift personnel shall be routed through the Battalion Chief office and placed on the daily and overtime rosters The overtime list will be reset on January I` of each calendar year 7 14 CHRISTMAS OVERTIME Christmas overtime rules shall be applied as above except those eligible to fill the position shall be offered the opportunity to work the overtime prior to force hiring someone to work on Christmas Day The employee shall have the option of counting or not counting the overtime hours on the overtime roster All other overtime provisions shall apply 7 15 EMERGENCY CALL BACK During times of natural or man -made disasters or emergencies, the Department may feel the necessity that additional personnel are needed In this event, the Department will activate an "Emergency Call- Back" of personnel All leaves and time off may be canceled by this type of event that requires mandatory reporting for duty ARTICLE 8 VACATION LEAVE 8 1 VACATION ACCRUAL: Employee shall accrue vacation leave with pay for all regular hours worked pursuant to the following schedule COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and lAFF LOCAL 437 January I, 2012 to December 31, 2012 Page 13 of 39 NON -SHIFT EMPLOYEES SHIFT EMPLOYEES Years of VL Hrs Annual Holidays Total VL Hrs Annual Holidays Total Service Earned per Accrual Earned earned per Accrual Earned pay pay Non -shit Shift employees employees Hire — 5 yrs 4 375 hrs 105 hours 88 hours 192 hours 6 099,hours 146 hours 88 hours 234 hours 6` — 10 yr 5 666 hrs 136 hours 88 hours 224 hours 7 933 hours 190 hours 88 hours 278 hours I I' — 15 th yr 7 333 hrs 176 hours 88 hours 264 hours 10 266 hours 246 hours 88 hours 334 hours 16th-20 r 8 600 hrs 206 hours 88 hours 294 hours 12 040 hours 289 hours 88 hours 377 hours 21' yrs or> 8 917 hrs 214 hours 88 hours 302 hours 13 000 hours 312 hours 1 88 hours 400 hours 82 VACATION ELIGIBILITY: An employee becomes eligible to take accrued vacation leave upon completion of six (6) months of continuous employment In the event an employee resigns or is discharged prior to the completion of six (6) full month of employment, any accrued vacation leave shall be forfeited Vacation leave must be fully accrued prior to the time an employee utilizes any vacation leave Hours earned during a pay period are not available to use until the following pay period 83 VACATION SCHEDULING: Annual vacation leave shall be authorized by the Fire Chief or the Chief's designee Non -shift personnel shall schedule vacation leave by mutual agreement of the employee and the Fire Chief or the Chief's designee Shift employees shall select their vacation choices by seniority within shift assignment and through application of the following rules 84 MINIMUM VACATION LEAVE REQUEST — SCHEDULED VACATION: Scheduled vacation leave shall be taken in a minimum of an eight (8) hour block for the first eight (8) hours of vacation leave scheduled, thereafter, it shall be taken in minimum increments of one -half (1/2) hour 85 MINIMUM VACATION REQUESTS — SAME DAY REQUESTS: After the 1" hour, "Same day" vacation leave shall be recorded as actual time taken Full shift requests shall have priority over partial shift requests for on same day vacation leave Same day requests for vacation leave will not be granted if the shift is at a minimum staffing level 86 VACATION LEAVE SELECTION: Each employee may select vacation leave consisting of nine (9) connected twenty -four (24) hour shifts plus the employee's regularly scheduled Kelly Day Two (2) vacation slots and unused Kelly Days shall be available for pre - selection for each day of the year from which selections can be made A lottery shall be held in order to allow employees to compete for the unused Kelly Days It shall be understood that employees who receive an unused Kelly Day via lottery, shall lose the Kelly Day in the event that is subsequently becomes filled due to a new hire or promotion 87 TIMING OF VACATION LEAVE SELECTION: Vacation selections will begin December 1" by seniority, for the following calendar year Upon being personally contacted, the employee will be provided up to twenty-four (24) hours to make his /her selection Any selection not completed within the allotted time shall constitute a pass Vacation selections shall continue through seniority rotation until all employees have selected all shifts they intend to take during the next calendar year, but in no event later than March 3 I s ` After March 31' of any year, an COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CiTY OF BREMERTON and IAFF LOCAL 437 January I, 2012 to December 31 2012 Page 14 of 39 employee may request vacation leave at any time during the balance of the calendar year, however, approval shall be subject to whether or not the shift is at minimum staffing on a same day selection 88 CANCELLATION OF VACATION SELECTION BY AN EMPLOYEE: In the event a vacation selection which has been made and approved is subsequently canceled by an employee, the vacation selection so canceled shall be made available for selection to other employees as soon as feasible, provided however that the shift is not at a minimum on a same day selection The vacation must be canceled by the employee not less than 70 hours prior to the start of the scheduled vacation leave The canceled vacation slot shall be selected by lottery only if both the vacation slots are taken, from the employees on the same shift 89 MAXIMUM VACATION LEAVE ACCRUAL: The maximum accrual of vacation leave that any employee shall be allowed to carry forward from one calendar year to the next is as follows Years of Non -shift Personnel Shift Personnel Continuous Employment Maximum Balance Maximum Balance 0 through Five (5) years 160 hours 210 hours More than Five (5) years 240 hours 315 hours 8 10 VACATION LEAVE BALANCE GREATER THAN MAXIMUM ALLOWABLE: in the event an employee has been prohibited from taking sufficient vacation time to reduce his or her vacation balance to the maximum allowable carryover at the end of a calendar year, any hours in excess of 36 hours shall be paid out in cash at the employee's straight time hourly rate the last pay in January Employees will be required to submit a written request to the Fire Chief for vacation pay out specifying the reason(s) for which they have been unable to take vacation leave in order to reduce their balance to the maximum allowable carryover An employee whose accrued vacation leave exceeds the maximum carryover balance plus 36 hours at the end of the calendar year because he /she failed to timely request vacation leave, or waited until October I or later to request adequate vacation leave to reduce his /her balance to the maximum allowable, shall have any excess leave scheduled by the Chief or his /her designee with 72 hours advance notice, within the months of January, February or March of the following calendar year 8 11 SCHEDULE CHANGE BALANCE ADJUSTMENT: 8 11 1 NON -SHIFT TO SHIFT: in the event an employee's normal hours of work are changed from a non -shift schedule to a shift schedule, the employee's accrued vacation hours upon the date of change shall be increased as follows Accrued Hours X 1 313 = Employee's accrued vacation hours balance 8 11 2 SHIFT TO NON - SHIFT: In the event an employee's normal hours of work are changed from a shift schedule to a non -shift schedule, the employee's vacation hours upon the date of change shall be decreased as follows Accrued Hours X 0 762 = Employee's Vacation Balance 8 12 VACATION BUY -BACK: Upon the approval of the Fire Chief, an employee may receive cash compensation at the employee's straight time hourly rate for any accrued and unused vacation COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January I, 2012 to December 31, 2012 Page 15 of 39 time Requests for payment shall be made in writing to the Fire Chief during the I" half of each year (January I" through June 30' and will be paid out equally (divide the numbers of hour by the number of employees that put in for pay out) by July 22n 8 13 VACATION PAY -OUT: Upon the retirement or termination of an employee who has served six (6) continuous full months or employment or more, or upon the date of an employee's disability retirement, the accrued vacation leave of such employee will be paid to the employee in a cash lump sum payment ARTICLE 9 HOLIDAYS 91 HOLIDAYS OBSERVED: The following holidays shall be observed by the City New Year's Day Labor Day Martin Luther King's Birthday Veteran's Day President's Day Thanksgiving Day Memorial Day Day After Thanksgiving Independence Day Christmas 9 2 OTHER HOLIDAYS: In addition, any other holiday proclaimed by the federal or state government, provided that the City takes official action to have such holiday also observed by the City 93 FLOATING HOLIDAY: Each employee shall be allowed one (1) additional holiday to be observed by the employee on a day mutually agreeable to the employee and the Fire Chief 9 4 HOLIDAY COMPENSATION — NON -SHIFT PERSONNEL: Non -shift personnel shall receive eight (8) hours of time off with pay for each holiday observed by the City and for a floating holiday for each employee's choice If a holiday observed by the City falls on a Saturday, the holiday will be observed on the preceding Friday If a holiday falls on a Sunday, the holiday will be observed on the following Monday 9 5 HOLIDAY COMPENSATION — SHIFT PERSONNEL: Shift personnel shall receive 3 666 hours added to their vacation leave accrual rate per pay period in lieu of all holidays Accumulation and taking time off in lieu of holidays shall be accomplished in accordance with the vacation leave provisions set forth in Article 8 9 6 In lieu of additional compensation for those employees scheduled to work on New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving and Christmas, the following will apply The City will pay 24 hours of straight time at the employee's current pay band as listed in Appendix A, provided that the employee is on the payroll on 10/31 of the year, and has been working a 24 hour shift position for six (6) months during that calendar year The 24 hours' pay will be included in the first pay check in November each year New employees attending the Fire Academy shall be considered shift employees for this benefit 9 7 The City will pay all shift bargaining unit members an additional 24 hours of straight time at the employee's current pay band as listed in Appendix A the I" pay check in December, in lieu of a reduction in hours, subject to the same terms and conditions as outlined in section 9 6 COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1 2012 to December 31 2012 Page 16 of 39 ARTICLE 10 SICK LEAVE AND INDUSTRIAL DISABILITY 10 1 SICK LEAVE ACCRUAL: 10 1 1 NON -SHIFT EMPLOYEES: Non -shift employees shall accrue sick leave time with pay at the rate of four (4) hours for each regularly scheduled pay period Partial pay periods will be pro -rated to the closest full hour 10 12 SHIFT EMPLOYEES: The annual accrual for shift personnel will be eight (8) hours per pay period New employees shall earn 10 hours per pay period for the first five (5) years of employment as long as they are assigned to shift work Should a shift employee be transferred to a non -shift position at any time during their first five years of employment, then the employee will accrue sick leave pursuant to Section 10 1 1 Partial pay periods will be pro -rated to the closest full hour 102 DONATIONS OF VACATION LEAVE: Donations of vacation leave permit employees to aid any City employee who is suffering from an extraordinary or severe illness, injury, impairment, physical or mental condition, or whose spouse or minor children (under the age of 18) are suffering from a life- threatening injury or illness, or in the event of their death, which has caused or is likely to cause the employee to take leave without pay or to terminate his or her employment prior to a determination that the affected employee is not expected to recover to an extent that will enable the employee to resume his or her normal duties or the duties or another position with the City or another employer 102 1 ELIGIBILITY: An employees who (1) is suffering from an illness or injury causing his or her extended leave absence from work, or whose spouse or minor children (under the age of 18) are suffering from a life threatening injury or illness, or in the event of their death, and (2) who has depleted or will shortly deplete his or her total available accrued vacation, sick and floating holiday leave, may request donations of vacation leave 1022 CRITERIA FOR APPROVAL: A request for donations of vacation leave shall be submitted to the requesting employee's Department Head accompanied by medical documentation verifying the medical condition requiring the need for leave, and the time period during which the employee can reasonably be expected to be absent from work due to the condition Upon verifying that the requesting employee meets all of the eligibility requirements above and upon determining that the medical documentation received provides appropriate verification of the medical condition and time period involved, the Department Head will recommend the employee's request for donations of vacation leave be approved by the Mayor The Mayor will review the request to assure that all of the requirements set forth in this subsection have been met, if so, shall approve the employee's request for donations of vacation leave 1023 NOTIFICATION: Upon approval by the Mayor, all City employees shall be notified of the approved request for donation of leave 1024 CONDITIONS OF DONATION: An employee who has been employed for at least six (6) months who desires to donate accrued vacation leave to a requesting employee will do COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1, 2012 to December 31, 2012 Page 17 of 39 so as a free and voluntary act and no duress or coercion shall be placed upon an employee to make such donation of his /her accrued vacation leave Employees who are utilizing donated leave to cover their own absences may not donate leave to another employee until such time as they have returned to their normal schedule, and any excess donations made to them have been returned pursuant to 10 2 6 below An employee who desires to donate vacation leave shall complete a Donation of Vacation Leave Form and submit it to his /her Department Head The donated vacation leave will be transferred to the requesting employee's sick leave balance with the next payroll report Forms will be date stamped and all time donated shall be in full hour increments and shall be credited to the employee on an hour - for -hour basis A monthly update of the condition of the employee by the attending primary medical doctor shall be required and furnished to the Department Head 10 2 4 1 LEAVE ACCRUED FROM DONATED LEAVE Any leave accrued will be used first each pay period before the balance is deducted from the donated leave 1025 USE OF DONATED VACATION LEAVE: An employee who has received donated vacation leave will be able to use the sick leave in the same manner as if he or she had personally accrued the leave, provided that the use of the sick leave is in conformance with the provisions of this Article 1026 RETURN OF EXCESS LEAVE DONATIONS: In the event of excess donations received but not used due to early recovery, resignation, retirement or death, all donations received but not utilized shall be returned to the donating employee(s) based on the proportion of hours that employee donated in relation to the total hours donated by all employees (e g an employee who donates 50 hours of 450 hours total donated shall be credited with 50/450ths of the hours not utilized) Such returned leave shall be reflected in the appropriate leave balance as soon as possible Time donated for this purpose will not be considered as time used during the donor's performance rating period 10 3 MAXIMUM SICK LEAVE ACCRUAL: 10 3 1 NON -SHIFT EMPLOYEES: Non -shift personnel shall be allowed to accrue sick leave up to a maximum of nine hundred and sixty (960) hours 10 3 2 SHIFT EMPLOYEES: Shift personnel shall be allowed to accrue sick leave up to a maximum of fourteen hundred and forty (1440) hours 10 4 SICK LEAVE INCENTIVE: 104 1 NON -SHIFT PERSONNEL: Any non - probationary employee covered under this Agreement who does not utilize his/her sick leave benefit from January I" through June 30` in a calendar year shall have their vacation leave balance credited with (8) additional hours on the pay period ending July 31S`, and, any non - probationary employee who does not utilize his /her sick leave benefit from July I` through December 31" shall have their vacation leave balance credited with eight (8) additional hours on the pay period ending January 31 COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1 2012 to December 31, 2012 Page 18 of 39 1042 SHIFT EMPLOYEE: Any non - probationary shift employee covered under this Agreement who does not utilize his /her sick leave benefit from January I" through June 30` in a calendar year shall have their vacation leave balance credited with eleven point two (11 2) additional hours on the pay period ending July 31", and, any non - probationary shift employee who does not utilize his /her sick leave benefit from July I" through December 31 shall have their vacation leave balance credited with eleven point two (11 2) additional hours on the pay period ending January 31 105 SICK LEAVE RETIREMENT PAYMENT: An employee who retires from City service on a service or disability retirement shall be provided a Sick Leave Retirement Payment as follows 105 1 NON -SHIFT PERSONNEL: Thirty-five percent (35 %) of the employee's accrued and unused sick leave hours to a maximum of 35% of 960 hours (a maximum total of 336 hours) will be paid to the employee at the employee's regular hourly wage rate in effect at the time of retirement 1052 SHIFT PERSONNEL: Thirty-five (35 %) of the employee's accrued and unused sick leave hours to a maximum of 35% of 1440 hours (a maximum total of 504 hours) will be paid to the employee at the employee's regular hourly wage rate in effect at the time of retirement 1053 The City agrees to allow LEOFF II members of the bargaining unit to participate in the Washington State Council of Fire Fighters Medical Expense Reimbursement Plan ( WSCFF MERP) and contribute $45 00 per month through a payroll deduction the first (I") paycheck of each month 10 5 3 1 Upon the retirement of a LEOFF II bargaining unit employee, the City shall remit the following to the WSCFF MERP on behalf of the employee • Sick leave cash out contributions for LEOFF II bargaining unit members who retire shall be established pursuant to the IAFF Local 437's Constitution and Bylaws On or before December 15 of each year it shall be the IAFF's responsibility to notify the City, in writing, of any changes to its Constitution and Bylaws regarding the required employee contribution 1054 This provision shall not apply to any LEOFF I bargaining unit members and will only apply to eligible LEOFF II members The WSCFF MERP plan is established in accordance with applicable federal and state regulations The $45 00 deduction shall be made on a pre -tax basis on behalf of the employee to the WSCFF MERP The monies contributed to the plan shall only be used for retiree health insurance premiums or health care expenses These contributions shall be included as part of salary for the purpose of calculating retirement benefits The City will contribute $30 00 per month to the WSCFF MERP for each eligible LEOFF II bargaining unit member, and the employee shall contribute $45 00 for a total of $75 00 COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1 2012 to December 31, 2012 Page 19 of 39 106 PAYMENT OF SICK LEAVE UPON DEATH: In the event of the death of an employee, the employee's estate shall be paid for the total accrued and unused sick leave hours at the employee's regular hourly wage rate in effect at the time of death up to a maximum of 960 hours for a non -shift employee, or a maximum of 1440 hours for a shift employee 107 SICK LEAVE USE: Sick leave must be accrued prior to use by an employee Hours earned during a pay period are not available for use until the following pay period Sick leave shall be made available to each employee up to the amount of each employee's accrued sick leave balance, and shall be used in increments of no less than one -half (1/2) hour to cover an employee's absence from his/her regularly scheduled work hours due to 107 1 The temporary disability of an employee resulting from his or her personal illness or injury 1072 Providing care for a) a child of the employee under the age of 18 when they have a health condition that requires supervision or treatment, or b) a spouse, parent, parent -in -law or grandparent of the employee who has a serious health condition or an emergency condition 1073 Attending medical, dental and/or oculist appointments as needed for preventive or rehabilitative health care of the employee or the employee's children when such care requires parental presence to supervise or authorize treatment 1074 Upon the birth or adoption of a child, an employee may use accrued sick leave and/or vacation leave pursuant to FMLA 1075 Providing care for an employee's immediate family member as provided for in Section 10 7 2, when the family member has a health condition that requires the assistance of an adult caretaker until such time as other care can be arranged 1076 The employee has the ability to select the type of leave to be utilized except for themself and family members with medical conditions that qualify for FMLA, which will be charged against available sick leave except for the birth or adoption of a child upon which vacation leave may be used 1077 The temporary disability of an employee resulting from his /her personal illness or injury or for their children under 18 who have health conditions requiring supervision or treatment pursuant to WAC 296 -30, or for immediate family members pursuant to FMLA 10 7 8 Eligibility shall be governed by the provisions set forth in Federal or State laws, as currently written or hereinafter amended 108 NOTIFICATION OF SICK LEAVE USE: An employee who is absent or expects to be absent from work due to causes specified in 10 7 1 above, shall provide notification to the Department as follows COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1, 2012 to December 31, 2012 Page 20 of 39 10 8 1 ROUTINE APPOINTMENTS: 10 8 1 1 ANTICIPATED ABSENCE: An employee who schedules a routine medical, dental or oculist appointment shall make every reasonable effort to schedule such an appointment on their off duty days The employee shall give at least seventy- two (72) hours prior notice of the date and time of the appointment to his or her immediate supervisor An employee's immediate supervisor may request that the employee reschedule routine appointments when, in the ,judgment of the supervisor, the scheduled absence of the employee would unduly interfere with the operations of the Department An immediate supervisor shall not unreasonably deny an employee sick leave with pay for routine medical, dental or oculist appointments 10 8 12 UNANTICIPATED ABSENCE: An employee who is absent from work or who will be unable to report to work as scheduled due to personal illness or injury, or for other causes specified in 10 7 above, shall promptly notify the Department by telephone or otherwise by 0700 of the day of his /her on -duty shift, and must make contact with on -duty personnel 10 8 13 SICK LEAVE DURING AUTHORIZED PAID LEAVE: An employee who becomes ill or is injured during the employee's paid vacation or compensatory time off may request the conversion of such paid leave to sick leave with pay by promptly not►fy►ng,the Department of the illness or injury at the time of the illness or injury, or as soon as is reasonably feasible and providing such information as is required by the Department to verify the appropriateness of such a conversion 109 SICK LEAVE DOCUMENTATION AND APPROVAL: An employee who has been absent or on sick leave shall, during his /her first shift back to work, be required to submit such forms and provide such information as required by the Department to approve the use of sick leave with pay for the absence The Department may require an employee to demonstrate that he or she has sought treatment, taken appropriate precautions or otherwise effected measures to correct the condition causing the employee's absence Such demonstrations may take the form of personal statements of the employee, medical examinations or certifications of appropriate professionals as to the nature of the illness and/or injury of the employee, the employee's child and/or nature of the illness and/or injury of the employee, the employee's child and /or family member, or other methods appropriate to the circumstances The Department may require an employee to provide a Fitness for Duty certification by a professional physician that the employee is sufficiently recovered as to be able to return to work without posing a health hazard to himself or herself or to other members of the workforce Sick leave must be approved by the Department prior to payment The Department shall not unreasonably withhold approval of sick leave with pay from employees 10 10 INDUSTRIAL DISABILITY AND LIMITATION OF SICK LEAVE USE FOR LEOFF I EMPLOYEES: An employee who qualifies for and is included in the Washington State Retirement System commonly referred to as "LEOFF I ", shall have his or her use of sick leave with pay limited to six (6) days for a non -shift employee, or two (2) shifts for a shift employee of sick leave with pay for each personal or work - related sick leave absence In the event the COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1 2012 to December 31, 2012 Page 21 of 39 employee's absence extends beyond six (6) days, or two (2) shifts, the employee shall apply for disability benefits provided through LEOFF I In the event of the employee's disability extends beyond a period of six (6) full months and six (6) days or two (2) shifts, the employees shall apply for disability retirement benefits provided through LEOFF I The employee's accrued and unused sick leave hours shall not be used to extend the period of disability beyond six (6) months and six (6) days or two (2) shifts 1011 INDUSTRIAL DISABILITY LEAVE FOR LEOFF II AND REGULAR EMPLOYEES: A regular employee who qualifies for and is included in the Washington State Retirement System commonly referred to as " LEOFF II', and who incurs a work - related illness or injury shall be provided with such compensation as is made available through Workers' Compensation benefits as provided by Washington State Law ARTICLE 11 OTHER LEAVE 11 1 BEREAVEMENT LEAVE: An employee will be granted up to 48 hours of bereavement leave annually for attending funerals in the state of Washington, but no more than 24 hours per occurrence, and up to forty-eight (48) hours annually for attending out -of -state funerals for members of the employee's immediate family All time off for bereavement leave in excess of 48 hours shall be charged against an employee's vacation/holiday, sick leave or compensatory time leave balance at the option of the employee 11 1 1 Immediate family shall be defined as spouse, child, mother, father, mother /father -in -law, brother, sister, brother /sister -in -law, grandparents and grandchildren, step relations as described herein of both the employee and the employee's spouse 112 JURY DUTY AND WITNESS DUTY: An employee shall be granted leave of absence with pay for the purpose of reporting to jury duty or serving as a witness in a case relating to their job with the City, except in those instances where the employee is taking action against the City Any juror or witness fees received by the employee for the performance of such duties shall be assigned to the City 112 1 CITY NOTIFICATION: Employee shall be required to notify the City immediately upon receipt of written notification from the Court that they must report for Jury Duty or serve as a Witness as the result of a case related to his or her employment, by submitting a Leave Request form with a copy of the Jury Duty/Witness Notice attached Upon telephone confirmation by the Court to report, the employee shall immediately notify the on -duty supervisor 113 MILITARY DUTY LEAVE: An employee who presents official orders requiring his/her attendance for a period of training or other active duty as a member of the United States Armed Forces or the State National Guard shall be entitled to military leave with no loss of pay for a period not to exceed twenty-one (21) work days for non -shift employees, or thirty-one (31) calendar days for shift employees, annually Authorized leave of absence for additional or longer periods of time for assignment to duty functions shall be without pay and shall be granted by the City A non -shift employee receiving up to fifteen (15) workdays or shift employee receiving up to 21 calendar days of training or serving an active duty shall receive their regular pay and the amount received from the Federal or State government During periods of military conflict, COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1, 2012 to December 31, 2012 Page 22 of 39 employees are entitled up to fifteen (15) days of unpaid leave or twenty-one (21) calendar days for shift employees, before their spouse is deployed or while their spouse is on leave from deployment 114 EMERGENCY LEAVE: In the event of an unforeseen emergency or extenuating circumstances, which requires the absence of an employee such as closed roads /passes, airports and to extend Bereavement leave, the employee shall notify his or her immediate supervisor as soon as possible At the employee's discretion, such emergency leave shall be charged to unused vacation/holiday or compensatory leave balance and the employee will document on a Leave Slip the reason for the absence 115 ADMINISTRATIVE LEAVE: Any bargaining unit employee may be placed on Administrative Leave (leave with pay) for reasons in the best interest of the City and /or employee (e g to diffuse a work - related or personal problem that has the potential for escalation if left unchecked, and/or has a negative effect on department/division operations, and no other solution is available The City may require an employee on Administrative Leave to be available during his /her normal work schedule 116 DOMESTIC VIOLENCE LEAVE — Pursuant to State Law, Domestic Violence Leave provides additional leave rights to employees who are victims of domestic violence, sexual assault, or stalking, or who are family members of victims It entitles employees to take leave to receive medical treatment, attend legal proceedings, or address safety concerns arising out of domestic violence, sexual assault, or stalking as outlined in City Human Resources Policy 3 -20 -19 ARTICLE 12 RETIREMENT BENEFITS 12 1 Each employee shall be enrolled in the Washington State Retirement system for which he or she qualifies Only for the purposes of federal income taxation, the gross income of each employee shall be reduced by the amount of the employee contributions to respective retirement system, which is picked up by the City When an employee covered by this agreement is assigned to day shift he /she will be assigned back to shift dust prior to retiring of going on disability The employee will maintain the same pay classification ARTICLE 13 INSURANCE BENEFITS 13 1 MEDICAL INSURANCE The City shall make medical insurance coverage available to employees and their dependents and provide for payment of insurance premiums as follows KPS Plan A for Employees KPS Plan B for spouses and dependents, Group Health for Employees, spouses and dependents, or equivalent or better coverage 132 Co -Pay amounts paid by employees for treatment received by employees shall be reimbursed to the employee Co -Pay amounts paid by employees for treatment received by spouses and dependents shall be paid by the employee Employee's premium is paid in full by the City A point labor /management committee shall be created to foster better communications between the COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1 2012 to December 31, 2012 Page 23 of 39 parties related to plan coverage and payment of "co- pays " The Employer and the Union shall each appoint two representatives for a total of four to review disputed medical insurance claims In making judgments regarding a claim, the Committee shall consider the following in continuing the "status quo' with regard to payment of "co- pays" • Past practice for payment of claims, • LEOFF I coverage practices • A case -by -case analysis as to the worthiness of the claim If the Committee is unable to reach agreement, the dispute may be submitted to a neutral third party Said party will be selected by the Union and the Employer by each submitting three names, (local persons in the community), and finally selected by alternative striking of the names until a final person is selected A coin toss shall determine who strikes first The Union retains the right to process grievances related to Article 13 2 as provided in the grievance procedure of the Labor Agreement The City shall pay 100% of employee coverage under KPS Plan A and Group Health and 90% of the cost of the premium for KPS Plan "B" or Group Health for spouse and /or dependents coverage Due to continuing significant premium increases for Health Insurance coverage, the City will be working with the Group Insurance Selection Committee to address cost containment measures for coverages and employee contributions 13 3 DENTAL INSURANCE The City shall make the same level of benefits as are provided through Washington Dental Service Plan F dental insurance coverage available to employees and their dependents and provide for full payment of insurance premiums All Co -pay amounts for all services received shall be paid by the employee 13 4 DISABILITY AND LIFE INSURANCE LEOFF II: Employees will receive $35 00 per month in lieu of any City contributions toward the cost of premiums for Short Term Disability, Long Term Disability, and Life Insurance coverage 13 5 INSURANCE RESERVES, REBATES AND SURPLUSES the City shall require the KPS medical plan provider to provide a structured accounting to the City as least annually Such accounting shall include plan utilizations, all reserve accounts maintained for the plan, interest earned on reserves, administration costs and coinsurance (pooling) costs This accounting shall be made available to the Association upon request The City agrees that premium rebates, reserve account rebates or any other monetary returns to the employer from the insurance providers, together with subsequent interest earnings thereon shall be used exclusively to defray the costs of premium increases to the plan, and increase benefit levels, or other health related purposes determined appropriate by the Insurance Benefits Committee shall be comprised of the following members Mayor or designee, one employee selected by the non - represented management and professional employees, and one individual selected by each of the recognized unions The committee shall elect a chair and any other officers it deems appropriate COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and iAFF LOCAL 437 January 1 2012 to December 31 2012 Page 24 of 39 136 The City will work with the Insurance Selection committee to bring about a reduction in premiums through plan redesign and/or implementation of a cafeteria plan ARTICLE 14 CLOTHING AND UNIFORM CLEANING ALLOWANCE 141 PURCHASE OF UNIFORMS: The City shall purchase new and replacement uniforms required by the Fire Department regulations for each employee Employees shall abide by such rules and regulations as are established by the Department in selecting and obtaining their uniforms All uniforms paid for by the Fire Department remain the property of the City 142 UNIFORM CLEANING ALLOWANCE: Each employee who is required to wear a uniform pursuant to Fire Department regulations shall receive a uniform cleaning allowance of two hundred fifty dollars ($250 00) per year for uniform maintenance The allowance shall be paid on the second pay day in February An employee hired subsequent to the first of the year shall receive a pro -rata cleaning allowance payment In the event that the City secures a cleaning contract with an independent cleaning company, no uniform allowance will be paid to employees ARTICLE 15 PERSONNEL PRACTICES 15 1 DEFINITIONS: For the purpose of interpreting the provisions of this Agreement, the following definitions shall apply 1511 PROBATIONARY EMPLOYEE: An employee serving a 12 -month period commencing upon the initial date of hire as a permanent employee during which the employee may be discharged at the sole discretion of the City, consistent with applicable Civil Service Rules and Regulations and without recourse to the grievance procedure Should an employee be absent from work for more than forty-five (45) consecutive days due to an illness /injury or FMLA leave, then the employee's probationary period shall be extended by an equal amount of time Such extension of time shall also include all periods of light duty wherein the employee is unable to perform all of the essential duties of the fob 15 12 PROMOTIONAL PROBATION: A 12 -month probationary period commencing upon the initial date of a regular promotional appointment A promoted employee who is unable to perform the duties of the higher level position to which they have been promoted during the probationary period, shall be returned to his /her previous classification held at the time of promotional appointment at the sole discretion of the City, consistent with applicable Civil Service Rules and Regulations, and without recourse to the grievance procedure Should an employee be absent from work for more than one hundred and eighty (180) consecutive days due to an illness /injury or FMLA leave, then the employee's probationary period shall be extended by an equal amount of time Such time shall include all periods of light duty wherein the employee is unable to perform all of the essential duties of the fob 15 13 LEOFF I EMPLOYEE: An employee who qualifies for and is a member of the Washington State Retirement System commonly known as "LEOFF I" COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1, 2012 to December 31 2012 Page 25 of 39 15 14 LEOFF II EMPLOYEE: An employee who qualifies for and is a member of the Washington State Retirement System commonly known as " LEOFF 11" 15 15 NON -SHIFT EMPLOYEE: An employee who is normally assigned to work forty (40) hours per week within a Monday through Friday workweek 15 16 SHIFT EMPLOYEE: An employee who is normally assigned to work on a 24 -hour shift scheduled basis 15 1 7 CYCLE: The consecutive calendar day period during which an employee is not scheduled to be on duty as the result of an assigned work schedule including a scheduled Kelly Day, approved paid leave and/or shift trade 15 1 8 SENIORITY: The Fire Department shall establish a seniority list of all employees in the bargaining unit and shall update the list on January 1 of each year The list shall be posted on bulletin boards in all stations All longevity wage placements and vacation selections shall be governed by the current seniority list Any objections to the list as posted shall be reported to the Fire Department administration and such corrections as are appropriate shall be made and a corrected list shall be re- posted at all stations 152 REDUCTIONS AND VACANCIES: All reductions in force and filling of Civil Service vacancies (those requiring Civil Service testing) shall be handled in accordance with existing Civil Service Rules and Regulations and shall not be subject to the grievance procedure 153 EVALUATIONS: 15 3 1 NEW EMPLOYEES: Written monthly evaluations shall be completed on each new employee hired by the Department during his/her probationary period The purpose of the evaluation will be to identify an employee's progress and /or areas of deficiency in performing job functions 1532 PROMOTED EMPLOYEES: Employees on promotional probation will be evaluated quarterly An employee on promotional probation shall be provided not less than thirty (30) days written notice to correct deficiencies prior to reducing him/her to their previous classification An employee on promotional probation who is demoted due to his/her inability to perform the essential duties and functions of the position, shall have displacement rights under Civil Service Layoff and Reduction rules, provided, however, the employee shall have the right to return to his /her former class regardless of whether or nor a vacancy exists Provided further, however, nothing in this section prohibits the City from terminating or demoting an employee on promotional probation for good cause in conformance with Civil Service Rules 154 CAREER COUNSELING: An employee who is not selected for a promotional appointment from an eligible register may request career development counseling from the appointing authority for the purpose of their recommending steps the employee may take to improve his /her qualifications and skills for future promotional opportunities COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1 2012 to December 31, 2012 Page 26 of 39 15 5 RIGHTS AND PRIVILEGES: All current policies and practices concerning computation and payment of pay, allowances and benefits, or the application of contract provisions enumerated herein shall continue in force and effect during the life of this Agreement Should the City wish to make any change with respect to such practices during the life of this Agreement, it shall first notify the Union of the desired change and afford the Union an opportunity to meet and discuss such change 156 PARAMEDIC/FIREFIGHTER CERTIFICATION REQUIREMENT: An employee who is hired as a Paramedic /Firefighter shall be required to maintain his /her Paramedic Certification as a condition of continued employment Upon completion of six (6) full years of employment as a Paramedic /Firefighter, except for promotions and special assignments in which the six (6) year requirement shall not apply, an employee shall become eligible for transfer to a vacant Firefighter position Upon completion of five (5) full years of employment as a Paramedic /Firefighter, an employee may present the Fire Chief with a request to be transferred from a Paramedic /Firefighter position to a vacant Firefighter position at the earliest opportunity The Fire Chief shall approve Paramedic /Firefighter requests to transfer vacant Firefighter positions on the basis of seniority of continuous service with the Bremerton Fire Department among all requesting Paramedic /Firefighters An employee transferred to a vacant Firefighter position shall have his /her pay rate set at a Firefighter pay rate as of the effective date of the transfer This section shall not apply to Special Assignments to Equipment Maintenance, SCBA, Fire Prevention or any other Special Assignments that may be added from time to time at the Chief's sole discretion based upon the needs of the department 15 7 PARAMEDIC PAY /STEP INCREASES: A Fire fighter who transitions to Fire Fighter /Paramedic during his /her first five (5) years of employment with the Bremerton Fire Department shall be eligible to receive annual step increases based on the employee's anniversary date as a Fire fighter The transitional employee shall be eligible for Fire Fighter /Paramedic wages when authorized by the Medical Program Director to practice as a solo Paramedic ARTICLE 16 PROMOTIONAL EXAMS 16 1 PROMOTIONAL EXAMINATIONS: The Civil Service Rules shall apply to the conduct of promotional examinations in all respects and shall be administered under the control of the Civil Service Officer, including the posting of the examination announcement and bibliography, the determination as to whether or not an employee is qualified to participate in the examination process and the acceptance of applications on or before the posted closing date Any portion of such Rules which are in conflict with the provisions of this subsection shall be handled in conformance with the following sections 162 MAINTENANCE OF ELIGIBLE REGISTERS: Eligible registers for Fire Lieutenant, Fire Station Captain, and Fire Battalion Chief shall be maintained by the Civil Service Officer on a continuous basis irrespective of available vacancies Testing for the positions of Medical Officer and Fire Marshall shall be conducted only when a position becomes available 163 WRITTEN PROMOTIONAL EXAM/BIBLIOGRAPHY: The written portion of the promotional examinations for Fire Station Captain and Fire Battalion chief will be given between February 18' and February 28` in even numbered years There will be only one written test given that covers both the Fire Station Captain and Battalion Chief promotional examinations COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January l 2012 to December 31, 2012 Page 27 of 39 The written portion of the promotional examination for Fire Lieutenant will be given between February 18' and February 28' in odd numbered years The Department in cooperation with the Human Resources Department will provide each qualified applicant one (1) set of reading materials containing the following 1 Bremerton Fire Department Standard Operating Procedures /Guidelines (S O P /S O G 's), 2 Current Collective Bargaining Agreement between the City and i A F F Local #437, 3 Incident Command - Tactical Accountability- Action Planning - Communication Solutions (I T A C ) manual, 4 Supervisor's Handbook 5 Job description of position for which they are being tested, 6 City's policy on Sexual Harassment (Human Resources Policy 3- 20 -02) In the event that a grievance is filed prior to any portion of examination(s) regarding a non -Civil Service issue, then the Civil Service Officer may postpone the testing until such time as the grievance has been resolved 164 CRITERIA FOR OPEN EXAMINATIONS: Open promotional examinations will only be administered to qualified bargaining unit members who have submitted the required application paperwork on or before the posted closing date However, when less than three (3) applications are received from qualified bargaining unit members, the examination may be announced and administered to external candidates as well 165 The following eligibility criteria shall apply 16 5 1 Eligibility to take Lieutenant's examination — Firefighters must have completed five (5) years with the Bremerton Fire Department and successfully completed Incident Safety Officer training as of February 5'h of the calendar year in order to be eligible to take the Lieutenant's examination 1652 Eligibility to take Fire Station Captain's examination - An applicant must have completed two (2) years as a Fire Lieutenant with the Bremerton Fire Department and successfully completed Incident Safety Officer training and Fire Instructor I as of February 5' of the calendar year in order to be eligible to take the Fire Station Captain's examination 1653 Eligibility to take Fire Battalion Chief's examination — A Fire Lieutenant must have completed four (4) years with the Bremerton Fire Department as a Fire Lieutenant, or hold a Fire Station Captain's position, and have successfully completed incident Safety Officer training and Fire instructor I as of February 5' of the calendar year in order to be eligible to take the Fire Battalions Chief's examination 166 CRITERIA FOR EXAMINATION CONTENT: Promotional examinations shall include a written and oral portion, and shall test for only the knowledge and abilities, which are included in the current classification specifications for the position being tested 167 EXAMINATION SCORING: Examinations shall be scored as follows (All scores on examinations shall be rounded to the nearest one -tenth of a point ) COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1 2012 to December 31 2012 Page 28 of 39 1671 Written portion: Maximum of Forty (40) Points - An applicant's performance on the written portion of a promotional examination shall be scored as follows • Number of questions answered correctly divided by the total number of questions asked = (equals) percentage of correct answers A maximum of forty (40) points shall be multiplied by the percentage of correct answers and the result shall be the number of points the applicant earned on the written portion of the examination 1672 Oral portion: Maximum of Sixty (60) Points - An applicant's performance on the oral portion of a promotional examination shall include the oral panel's evaluation of an applicant's training and educational achievements along with the panel's rating on the applicant's performance in the oral portion, which shall be scored as follows • Number of points received divided by the total number of points available = (equals) percentage of total oral points The maximum of sixty (60) points shall be multiplied by the percentage of total oral points and the result shall be the number of points the applicant earned on the oral portion of the examination 1673 Experience Rating: Maximum of Five (5) Points - Each applicant shall receive 0 5 (1/2) point for each full two (2) years of employment with the Bremerton Fire Department, based upon the date the written examination is conducted, up to a maximum of five (5) points These points will only be added for those candidates that attain an overall score of seventy percent (70 %) or greater 16 7 4 Weighting of Written/Oral examinations • Written examination — forty percent (40 %) • Oral examination — sixty percent (60 %) 16 7 5 Oral Examination — The Oral exam will include the following items • Personnel problem or citizen complaint • Tactical problem pertinent to the position being tested for • Oral and written resume 1676 Total Score - An applicant's total score shall be the sum of the points received on the written, oral and experience components of the examination 1677 Minimum Score - An applicant must achieve a total score of seventy percent (70 %) or more to be placed on the eligible register for the position COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1, 2012 to December 31, 2012 Page 29 of 39 C 1678 Minimum Score -An applicant must achieve a total score of seventy percent (70 %) or more on each portion of the exam in order to be placed on the eligible register for the position 1679 All offers, acceptances and declinations of employment for promotional positions only shall be made in writing 16 7 10 During the life of this Agreement, the parties shall meet in a labor management forum to discuss the above language covering promotions 168 PROMOTIONS FROM FIREFIGHTER TO PARAMEDIC/FIREFIGHTER: A Firefighter may be promoted to Paramedic /Firefighter (P M /F F ) under the following conditions 16 8 1 The Employee must successfully complete a Paramedic training program approved by the Fire Chief 1682 The employees must have a Paramedic /Firefighter certificate issued by the Kitsap County Medical Program Director 1683 The Fire Chief must approve the promotion 1684 The promotion shall take effect on the first day of the pay period after satisfying the above conditions For promotions to P M /F F , the employee's step increase date will be changed to the effective date of the promotion 169 TRANSITION TO PARAMEDIC: A non - probationary Firefighter who transitions to Firefighter /Paramedic shall remain in the Firefighter /Paramedic classification for not less than four (4) years, except for promotional opportunities and/or assignments Should an employee fail to retain his /her Paramedic certification, they shall be downgraded to the Firefighter classification ARTICLE 17 GRIEVANCE PROCEDURE: 171 GRIEVANCE: A grievance is an alleged violation of the express terms and conditions of this Agreement which is to be resolved through this Grievance Procedure The purpose of this article is to provide an orderly process for the resolution of such grievances 172 UNFAIR LABOR PRACTICE: An Unfair Labor Practice charge is an alleged violation of the Washington State statutes governing public employment labor relations, which is to be resolved through the Public Employment Relation Commission's (PERC) rules and regulations and is not resolvable through the Grievance Procedure 173 MEMBER RIGHTS/UNION RIGHTS: Individual members shall have the right to present their grievance to the employer with or without intervention from the union All adjustments and or remedies must be consistent with the terms of this agreement The union shall be allowed to be present at all grievance proceedings The union has the right, in its own capacity to act as the aggrieved party Only the union's executive board shall have the right to request grievance arbitration as identified in step four of this grievance process COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1, 2012 to December 31, 2012 Page 30 of 39 17 4 GRIEVANCE PROCESS: STEP 1: A member who believes that the terms and conditions of this Agreement have been violated shall first discuss the action giving rise to the belief with his or her immediate supervisor within fourteen (14) calendar days of the date upon which the member could reasonably have been expected to know of such action The member shall advise the supervisor the section (or sections) of this Agreement which is alleged to have been violated, an explanation of the grievance, and the remedy sought The member shall have the right to be assisted by an authorized Union representative if so requested, during this discussion In all cases, the member shall notify the union in writing of the alleged grievance as well as the time, date and location of any and all grievance proceedings STEP 2: In the event that the member's immediate supervisor does not resolve the grievance to the satisfaction of the member at Step 1 of this procedure, the member shall reduce the grievance to writing and shall state the section (or sections) of this Agreement which is alleged to have been violated, an explanation of the grievance in detail, including dates, actions and such other information necessary to a full investigation of the facts and circumstances giving rise to the grievance, and the remedy sought The member shall have the right to be assisted by an authorized Union representative in reducing his or her grievance to writing The member shall present the written grievance to the immediate supervisor's Battalion Chief, Assistant Chief, or the Fire Chief, whichever is appropriate, within fourteen (14) calendar days of the date of the member met with his /her immediate supervisor The Battalion Chief, Assistant Chief, or the Fire Chief, whichever is appropriate, shall meet with the member and the member's Union representative within fourteen (14) calendar days after the receipt of the written grievance for the purpose of considering the matter The Battalion Chief, Assistant Chief or Fire Chief, as appropriate, shall reduce his /her decision to writing and shall transmit the decision to the member and to one of the principal officers in person, by regular mail, certified mail and email, with a copy to the Union representative within fourteen (14) calendar days of meeting with the employee and the Union representative The grievance will automatically advance to the next step in the process if the City's representative does not respond within the required time limits STEP 3: In the event that the Battalion Chief, Assistant Chief, or Fire Chief, as appropriate, does not resolve the grievance to the satisfaction of the member at Step 2 of this procedure, the Union shall, on behalf of the member, transmit a copy of the original grievance along with a copy of the Fire Chef s written response to the Human Resources Manager and the Mayor within fourteen (14) calendar days of receipt of the Fire Chiefs written response The Human Resources Manager shall consider the grievance and may convene a meeting with the appropriate member of the Union executive board in an attempt to resolve the grievance The Human Resources Manager shall reduce his or her decision to writing within fourteen (14) calendar days of receipt of the grievance and transmit the decision to the Union STEP 4: In the event that the Human Resources Manager does not resolve the grievance at Step 3 of this procedure, the Union may request arbitration of the issue by written notification to the Human Resources Manager The Human Resources Manager and the Union shall COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1, 2012 to December 31, 2012 Page 31 of 39 meet within fourteen (14) calendar days of the date upon which the Human Resources Manager rendered his or her written decision on the grievance and shall select a neutral arbitrator by mutual agreement or request a panel of nine (9) arbitrators from PERC 175 GRIEVANCES FOR SUSPENSION AND /OR DISCHARGE: In the case of suspension and /or discharge, Step One (1) of the grievance procedure shall be waived and the grievance shall proceed to Step Two (2) with the Fire Chief 176 POWERS AND DUTIES OF THE ARBITRATOR: It shall be the duty of the arbitrator to conduct a hearing on the issue or issues submitted by the parties for decision The hearing shall be kept informal and private The arbitrator shall interpret the provisions of this Agreement as they apply to the issue or issues submitted for decision, and shall not add to, subtract from or in any other way alter or recommend the alteration of the terms and conditions of the agreement in deciding the matter As soon as is practicable after conducting the hearing, the arbitrator shall render a written decision which shall be binding upon the parties 177 COSTS OF ARBITRATION: The expenses of the neutral arbitrator shall be borne equally by the parties Each party shall singly bear all costs related to preparing and presenting its own case before the arbitrator, including costs of witnesses The party desiring a record of the proceedings shall bear the cost of obtaining such record 178 TIME LIMITS: Time limits established in this procedure shall be strictly adhered to, but may be waived by mutual agreement of the Union and the City All procedures contained herein shall be complied with as expeditiously as practicable ARTICLE 18 REGIONAL FIRE AUTHORITY In the event that the Bremerton Fire Department enters into a Regional Fire Authority (RFA) i e West Sound Fire and Rescue, the positions of Fire Marshall and Medical Officer shall be upgraded to the rank of Battalion Chief immediately prior to the Bremerton Fire Department's merger into the RFA ARTICLE 19 DRUG FREE WORKPLACE 191 The maintenance of a drug -free work place is essential to the safety and welfare of City employees and the citizens of Bremerton The following provisions shall apply to employees covered by this Agreement 192 The unlawful manufacturing, distributing, dispensing, processing, or using of a controlled substance of alcohol in the work place is prohibited Reporting to work under the influence of a controlled substance or alcohol is prohibited 193 As a condition of employment, all employees must notify the Fire Chief or designee of any criminal drug statute conviction for a violation occurring in the work place no later than five (5) days after such a conviction 194 It is the responsibility of every employee to be aware of the above provisions and to abide by them Failure to observe these provisions could result in immediate disciplinary action against the COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1 2012 to December 31, 2012 Page 32 of 39 employee, up to and including termination The employee may be required to participate satisfactorily in an alcohol or drug abuse assistance or rehabilitation program 195 All employees will be fully informed of the drug and alcohol - testing article Employees will be provided with information concerning the impact of the use of alcohol and drugs on fob performance Supervisors will receive training in recognition of signs and systems of substance abuse In addition, the City will Inform the employees on how the tests are conducted, what the test can determine and the consequence of testing positive for drug use All newly hired employees will be provided with this information on their initial date of hire, or as soon thereafter as possible No employee will be tested before this information is provided to him An employee may voluntarily enter rehabilitation without a requirement or prior testing Employees who voluntarily come forward and ask for assistance to deal with a drug or alcohol problem will not be disciplined by the City for doing so No disciplinary action will be taken against an employee unless he /she refuses the opportunity for rehabilitation, fails to complete a rehabilitation program successfully, or again tests positive for drugs within two (2) years of completing an appropriate rehabilitation program, or as otherwise provided in this article 195 1 Drugs will be defined as narcotics, depressants, stimulants, hallucinogens, cannabis and alcohol, or substances whose dissemination is regulated by law or this article With respect to over - the - counter drugs and /or drugs that require a prescription or other written approval from a licensed officer or dentist of their use, it is the responsibility of the employee to review cautionary warnings for potential side effects and inquire of the Issuing medical authority as to the potential impact of the drug to impair one's ability to work safely and effectively Each employee is expected to inform his supervisor of such circumstances If there is reasonable cause to believe there will be impairment 1952 Employees will not be subjected to random medical testing involving urine or blood analysis or other similar or related tests for the purpose of discovering possible drug or alcohol abuse However, if objective evidence exists establishing reasonable cause to believe an employee's work performance is impaired due to drug or alcohol abuse, the City will require the employee to undergo a medical test consistent with the conditions as set forth In this article Indications of impaired behavior or a substance abuse problem will include, but are not limited to, the odor of alcohol on the breath, dilated or constricted pupils, accident pattern, abnormal behavior or performance for that specific employee 1953 The collection of the samples will be performed by a laboratory and /or by a health care professional qualified to administer and determine the meaning of any test results The laboratory performing the test will be one that is certified by the National Institute of Drug Abuse (NIDA) The laboratory used will also be one whose procedures are periodically tested by NIDA where they analyze unknown samples sent to an independent party The results of employee tests will be made available to the designated Medical Review Officer The employee will not consume any food or liquids until after the sample Is taken 19 5 4 Collection of blood or urine samples will be conducted In a manner, which provides the highest degree of security for the sample and free from adulteration Recognized strict chain of custody procedures must be followed for all samples as set by NIDA COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1, 2012 to December 31 2012 Page 33 of 39 195 5 Blood or urine samples will be submitted per NIDA standards Employees have the right to seek consultation with Union or legal counsel representative prior to submission of the sample, provided it does not unduly delay the process Employees will not be witnessed while submitting a urine specimen 1956 Prior to submitting a urine or blood sample, the employee will be required to sign a consent and release form An employee who refuses to submit to discovery testing will be subject to disciplinary action up to and including discharge for the purpose of administering this article 1957 All samples must be stored in a scientifically acceptable preserved manner consistent with NIDA standards 195 8 The laboratory will test for only the substance and within the limits as follows for the initial and confirmation test as provided within NIDA standards The initial test will use an immunoassay, which meets the requirements of the Food and Drug Administration for commercial distribution The following initial cutoff levels will be used when screening specimens to determine whether they are negative for those five drugs or classes of drugs INITIAL TESTING Marihuana metabolites 100 ng/mI Cocaine metabolites 300 Opiates metabolites (1) 300 ng/ml Phencyclidine 25 Amphetamines 1,000 ng/mI CONFIRMATORY TESTING Marihuana metabolites (1) 16 ng/ml Cocaine metabolites (2) 150 ng/mI Opiates Morphine 300 ng/ml Phencyclidine 25ng/ml Amphetamine 500 ng/ml Methamphetamine 500 ng/ml Delta- 9- tetrahydrocannab inol- 9carboxylic acid l If confirmatory testing results are negative, all samples will be destroyed and records of f the testing expunged from the employee's file 1959 Reporting for work with any measurable amount of alcohol in the bloodstream (I e a blood alcohol level of 04 or higher) will be a basis for disciplinary action A blood alcohol test will be performed by a qualified laboratory to determine the amount of ' alcohol in the bloodstream COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CiTY OF BREMERTON and IAFF LOCAL 437 January I, 2012 to December 31, 2012 Page 34 of 39 � 1 i if such alcohol testing results are negative, all samples will be destroyed and records of the testing expunged from the employee's file 19 5 10 The Medical Review Officer will be employed by the collection facility and must be a licensed physician with knowledge of substance abuse disorders The Medical Officer will be familiar with the characteristics of tests (sensitivity, specificity, and predictive value), the laboratories running the tests and the medical conditions and work exposure of the employees The role of the Medical Review Officer will be to review and interpret the positive test results He or she must examine alternate medical explanations for any positive test results This action will include conducting a medical interview with the affected employee, review of the employee's medical history and review of any other relevant biomedical factors The Medical Review Officer must review all medical records made available to the tested employee when a confirmed positive test could have resulted from legally prescribed medication 195 11 The laboratory will advise only the employee and the Medical Review Officer of any positive results The results of a positive drug or alcohol test can only be released to designated Human Resources staff by the Medical Review Officer once he or she has completed her or his review and analysis of the laboratory's test 19 5 12 The parties recognize that an employee has the obligation not to place him/herself in a situation where the ability to perform his /herjob is impaired by drugs or alcohol In the event an employee fails to fulfill his /her obligations, it is the responsibility of the City to remove such employee from the work environment to prevent the endangerment of the employee, fellow employees and/or the public 195 13 The parties recognize that an employee has the obligation not to place him/herself in a situation where the ability to perform his /her job is impaired by drugs or alcohol In the event an employee fails to fulfill his /her obligations, it is the responsibility of the City to remove such employee from the work environment to prevent the endangerment of the employee, fellow employees and/or the public Any regular employee who tests positive for drugs may be subject to disciplinary action up to and including termination, depending upon the circumstances of the situation Circumstances that would warrant termination include incidents where the employee's impairment resulted in loss of life, serious injury to self or others, or the serious loss or damage of property In cases where discipline is not warranted, the employee involved who tests positive for drugs or alcohol may be placed in a rehabilitation status where the employee may utilize accrued paid leave or donated leave In this case the employee will be evaluated by a licensed drug/alcohol evaluator, nor employed by the City Participation by the employee in the approved treatment program is mandatory Once the intensive part of the program has been completed, the employee may be returned to his /her regular duty assignment, but only with a written release from the Medical Review Officer Employees who COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1, 2012 to December 31 2012 Page 35 of 39 complete a rehabilitation program may be re- tested randomly a maximum of four (4) times a year for the following two (2) years 195 14 Employees who enter and successfully complete a rehabilitation program on their own Initiative may not be subjected to re- testing, except as provided in this section The treatment and rehabilitation will be paid for by the City only to the extent that coverage may be provided by the employee's medical Insurance program through the City Employees will be allowed to use their accrued, earned and donated leave for the necessary time off involved in the rehabilitation program Upon completion of the program, the employee will be subject to one (1) random test during the following twelve (12) months 195 15 Periodic progress reports from the attending health care practitioner will be provided to the City stating the prognosis of when the employees should be able to return to his /her regular duty assignment 195 16 If an employee tests positive during the two (2) year period following the rehabilitation program, the employee will be re- evaluated by a licensed drug or alcohol counselor to determine if the employee requires additional counseling and /or treatment The employee will be solely responsible for any costs not covered by insurance, which arise from this additional counseling or treatment This section does not apply to employees in rehabilitation programs pursuant to Section 19 5 14 19 5 17 Once an employee successfully completes rehabilitation, he or she will be returned to his /her regular duty assignment 19 5 18 A regular employee has the right to challenge the results of the drug or alcohol tests and any discipline imposed in the same manner that he /she may grieve or appeal any other City action 19 5 19 The parties recognize that during the life of this Agreement, there may be improvements in the technology of the testing procedure, which provide more accurate testing In that event, the parties will bargain in good faith whether to amend this procedure to include such improvements if the parties are unable to agree on the amendments they will be submitted to impasse procedures as outlined in RCW 4156 19 5 20 This Article is in no way intended to supersede or waive any constitutional or other rights that the employee may be entitled to or legal obligations that the City may have under federal, state or local statutes 19521 The drug - testing program was solely initiated at the request of the City The Union will be held harmless and indemnified, including the cost of attorney's fees, for the violation of any employee's rights by the City arising from the administration of this testing process 19 5 22 The City is committed to supporting employees undergoing treatment and rehabilitation for alcohol or other chemical dependency The City will provide information to employees on available drug/alcohol abuse assistance or rehabilitation programs COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1, 2012 to December 31 2012 Page 36 of 39 19 5 23 The confidentiality of all complaints and reported violations of the provisions of this policy will be strictly maintained, except as required by public disclosure laws or court orders ARTICLE 20 LABOR MANAGEMENT COMMITTEE 20 1 LABOR MANAGEMENT: The Employer and the Union agree that a need exists for closer cooperation between labor and management To accomplish this objective, the Employer and the Union agree that no more than three (3) duly authorized representatives of the Union shall function as one -half (1/2) of a Labor - Management Committee, the other half being no more than (3) certain representative of the Employer named for that purpose The Committee shall meet as necessary or at the request of either party for the purpose of discussing and facilitating the resolution of all problems which may arise 202 MEMORANDUMS OF UNDERSTANDING (MOUS) — Memorandums of Understanding signed and enacted during the term of this Agreement will be signed and distributed to both parties An original and electronic copy will be retained by the Human Resources Manager until such time the language becomes incorporated into a successor agreement 20 3 MULTIJURISDICTIONAL TRAINING In the event that multi jurisdictional training is scheduled on a Saturday, the Chief or Assistant Chief shall, as soon as practicable 1) communication to the Union in writing, a non - arbitrary necessity for the training and 2) communicate to the Union, in writing, a non - arbitrary necessity for the training on a Saturday (as opposed to any other day) 203 1 The determination of the department on items 1) and 2) above shall be subject to the grievance procedure of the CBA 2032 While such multi jurisdictional training may increase the productivity hours for that event, it is not the intent of this agreement to increase productivity hours as a matter of general policy ARTICLE 21 PHYSICAL FITNESS PROGRAM 21 1 The Union and the City will continue to develop and refine the physical fitness program for the Bremerton Fire Department They will work toward full implementation of the IAFF /IAFC Wellness and Fitness initiative 212 The City will continue to provide yearly fitness assessments for those employees who choose to participate The fitness assessments shall be administered by current Peer Fitness Trainers or an outside agency 213 In trying to work towards implementation of the Wellness and Fitness Initiative, the City will provide for the continuing education of the current Peer Fitness Trainers The City will also work towards certifying three (3) additional Peer Fitness Trainers (Goal of 6 PFTs) COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and iAFF LOCAL 437 January 1 2012 to December 31, 2012 Page 37 of 39 214 Employees shall normally be granted from 10 30 am to 12 00 Noon to participate in their physical fitness program, shower, and be ready for duty In the event an employee's fitness routine is interrupted by an emergency response or training scheduled in advance, an employee's immediate supervisor shall have the discretion to allow the employee to complete their fitness routine before 5 00 pm The Chief reserves the right to revert back to a 4 00 pm start time for physical fitness as outlined in the SOP if the Chief determines that the 10 30 am to 12 Noon period is not operating in the best interests of the department If the Chief exercises this discretion, the subject will be discussed in Labor Management 215 Designated physical fitness time shall be subject to re- evaluation during the Labor Management meetings ARTICLE 22 TOBACCO FREE WORK PLACE 221 As a condition of employment, all employees hired after the effective date of this agreement shall not use any tobacco products while on duty ARTICLE 23 DISCIPLINARY ACTION 23 1 Disciplinary action, as defined by the Civil Service Rules as now stated or as hereinafter amended, may be taken against any non - probationary employee for dust cause An employee, who is the subject of a disciplinary action, must elect to follow the appeal procedures either in the Civil Service Rules, or grievance procedure The employee selection of one procedure shall preclude the use of the other ARTICLE 24 SEVERABILITY 24 1 In the event that any provision of this Agreement is held invalid by operation of law or by any tribunal of competent jurisdiction, or if compliance with or enforcement of any Article should be restrained by such tribunal pending a final determination as to its validity, the remaining provisions of this Agreement shall not be held invalid and shall remain in full force and effect The Union and the City shall immediately meet and attempt to renegotiate any provision found invalid ARTICLE 25 ENTIRE AGREEMENT 25 1 The Union and the City acknowledge that each has had the unlimited right and opportunity to make proposals with respect to any matter deemed a proper subject for collective bargaining The results of the exercise of that right are set forth in this Agreement Therefore, the City and the Union each voluntarily and unqualifiedly agree to waive the right to oblige the other party to bargain with respect to any subject or matter not specifically covered by the Articles of this Agreement during the term of this Agreement, except as mutually agreed upon COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1 2012 to December 31, 2012 Page 38 of 39 ARTICLE 26 TERM 26 1 The terms of this Agreement shall be in effect upon January 1, 2012, unless otherwise provided within the terms of each Article, and shall remain in effect through December 31, 2012 Negotiations for a successor agreement shall commence no later than August 1, 2012 Upon the approval of the Council, this Agreement shall become binding upon the City, the Union and all of the employees in the bargaining unit covered by this Agreement DATED THIS L( day of btcem(ae r 9 2011 CITY OF BREMERTON IAFF LOCAL #437 O 4 4 z . 2 ."o- , A on Duke III Robert Ashmore Fire Chief President Patty Le ayor Brian Viergutz Vice President Doug Baler Secretary- Treasurer ATTEST APPROVED AS TO FORM Shannon Corm 4 Interim City Clerk City Attorney COLLECTIVE BARGAINING AGREEMENT BY AND BETWEEN THE CITY OF BREMERTON and IAFF LOCAL 437 January 1 2012 to December 31, 2012 Page 39 of 39