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HomeMy WebLinkAbout5085AGENDA BILL 5F CITY OF BREMERTON CITY COUNCIL SUBJECT: Approve Amendment No. 2 with Study Session Date: March 22, 2017 'X -1 -Performance Inc. for Janitorial Services COUNCIL MEETING Date: April 5, 2017 Department: PW & Utilities Presenter: Phone: Milenka Hawkins -Bates (360) 473-5758 SUMMARY: The City is seeking approval for payment increases on 10 Janitorial Services contracts to accommodate State minimum wage increases. The increases (if all contracts are considered as a whole) exceed 30% of the contract amount originally approved by Council, and thus require Council approval under BMC 2.76.110. Other than costs, all conditions and specifications within the contracts will remain the same. All contracts expire October 2017 and will be organized and re -bid as required before the expiration date. The contracts to be amended are: 5079 (3029 Olympus), 5080 (3027 Olympus), 5081 (550 Park), 5082 (7266 Tibardis), 5083 (911 Park), 5084 (1025 Burwell), 5085 (100 Oyster Bay), 5586 (100 Washington), 5587 (680 Lebo), 5588 (1140 Nipsic) ATTACHMENTS: 1) Amendment #2 to City Contract No. 5085 Between A-1 Performance Inc. and . City, of Bremerton 2) State Contract Janitorial Services Contract 00508 Work Contract No. 20489 FISCAL IMPACTS (Include Budgeted Amount): Total annual cost of these contracts is $104,269.39 This amount is included in: 2017 budgets for Janitorial Services. STUDY SESSION AGENDA: ❑x No Presentation ❑ Full Presentation STUDY SESSION ACTION: © Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Amendment No. 2 with A-1 Janitorial Services and authorize the Mayor to finalize and execute the amendments with substantially the same terms and conditions as presented. COUNCIL ACTION: Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action AMENDMENT 2 TO CITY CONTRACT #5085 BETWEEN A-1 PERFORMANCE INC. AND CITY OF BREMERTON This is the second amendment to this Contract for janitorial services for city facilities entered into on July 1, 2011 ("the Contract"), between the City of Bremerton ("City') and A-1 Performance INC. ("Vendor"). Whereas, the City and vendor entered into the Contract wherein the vendor provides janitorial services to various City facilities; and Whereas, the City and vendor wish to amend the Contract to reflect increases to Washington State's minimum wage rates, beginning January 1, 2017, that apply to janitorial services, NOW THEREFORE, the City and vendor mutually agree to amend the Contract to reflect the updated costs for janitorial services. This document will become a supplement to the Contract and all provisions will apply hereto. All other terms of the Contract not specifically amended herein shall remain in full force and effect. 1 IN WITNESS WHEREOF the parties hereto have executed this Amendment the date and year indicated. A-1 PERFORMAKE, INC. Print Name�lel Its MCA^ 4 5 �— CITY OF BREMERTON Patty Lent, yor Approved as to form: ':26Roger A. Lubo7h,y ttorney Received for filing: Shannon Corin, City Clerk City Contract #5085 2 Date L%l,- 7 Date Contract Number: 5085 Vendor: A-1 Performance, Inc. Subject: Janitorial @ 100 Oyster Bay Ave N Department: Facilities File Class: LEG 12-1 Begin Date: 7/1/2011 End Date: 8/31/2015 Review Date: 6/1/2015 Vault Date: Comments: Extend for 1 year additional terms until 8/31/17; Amendment No. 1 1/30/15 AMENDMENT 1 TO CITY CONTRACT #5085 BETWEEN A-1 PERFORMANCE INC. AND CITY OF BREMERTON This is the first amendment to this Contract for janitorial services for city facilities entered into on July 1, 2011 ("the Contract"), between the City of Bremerton ("City") and A-1 Performance INC. ("Vendor"). Whereas, the City and vendor entered into the Contract wherein the vendor provides janitorial services to various City facilities; and Whereas, the City and vendor wish to amend the Contract to reflect increases to Washington State's minimum wage rates, beginning January 1, 2015, that apply to janitorial services, NOW THEREFORE, the City and vendor mutually agree to amend the Contract to reflect the updated costs for janitorial services. hereto. This document will become a supplement to the Contract and all provisions will apply All other terms of the Contract not specifically amended herein shall remain in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Amendment the date and year indicated. A-1 PERFORMANCE% -NC: .� 2 G i Print N e )���,ra l P , Date Its MaKutie ,. CITY OF BREMERTON 1_30-/:.7 1) gd�,4 7 A: ! /- - Patty Le ?ayor Date Approved as to form: Roger A. L t9/ch, City Att ey Received for filing: Shannon Corin, City Clerk City Contract# 5085 2 Contract Number: 5085 Vendor: A-1 Performance, Inc. Subject: Janitorial @ 100 Oyster Bay Ave N Department: Facilities File Class: LEG 12-1 Begin Date: 7/1/2011 End Date: 8/31/2015 Review Date: 6/1/2015 Vault Date: Comments: Extend for 1 year additional terms until 8/31/17 AGENDA BILL CITY OF BREMERTON CITY COUNCIL 1-0 wpm rereeeeeeereereeerreeseeeeeeeeeeeerereeerrrereeee�ereerrrrreeer■■errrrrreeaeeeerrrrereee SUBJECT: Authorize Extension of Janitorial Study Session Date 10/10/2012 Services Contracts COUNCIL MEETING Date 10/17/2012 Department PW & Utilities Presenter Chal Martin Phone 473-5315 SUMMARY: The City is seeking approval to extend the current contracts with A-1 Performance, Inc for janitorial services for City facilities These contracts are negotiated by the State, including annual inflation adjustments when warranted (there have been no inflation increases for 2012 or 2013) This arrangement has worked well for the City and reduces our administrative overhead in acquiring janitorial services The department requests approval to exercise the 1 -year option for these contracts, and in addition, requests authority for the Director to authorize four (4) additional one year extensions, for a total of five (5) one (1) year extensions The following are the locations of the contracts for each site and their annual cost #5085 —100 Oyster Bay — $12,858 95 per year #5084 —1025 Burwell — $16,619 62 per year #5079 — 3029 Olympus Dr - $1,505 33 per year #5080 — 3027 Olympus Dr - $11,113 59 per year #5081— 550 Park Ave — $17,66217 per year #5082 — 7266 Tibardis Road — $1,623 62 per year #5083 — 911 Park Ave - $2,700 28 per year ATTACHMENTS: 1) Letter exercising option to extend contract 2) Example contract (contract #5085 is attached, all contracts use the same form) FISCAL IMPACTS (Include Budgeted Amount) Total annual cost of all seven contracts is $64,083 56 per year This amount is included in the 2012 (and 2013 preliminary) budgets APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY ATTORNEY FINANCE DIRECTOR MAYOR RECOMMENDED MOTION: Move to approve the City's option to extend the contracts with A-1 Performance, Inc for janitorial services for an additional one (1) year term and further authorize the Director of Public Works and Utilities to approve four (4) additional one (1) year extensions at his or her discretion for a total of extensions not to exceed five (5) extensions STUDY SESSION ACTION: V Consent Agenda ❑ General usiness El Public Hearing COUNCIL PRESIDENT 41 cl, 6.1 - COUNCIL ACTION- prove ❑ Deny Forth Updated 11/02/2011 ❑ Table ❑ Continue ❑ No Action 08/20/14 Shannon, please file this approved City Contract extension for janitorial services with A-1 Performance, Inc. The new expiration date is now 08/31/15 for a (1) one year extension. City Contracts # 5079, 5080, 5081, 5082, 5083, 5084, 5085. I have sent a copy of this letter to Doug Fraley of A-1 Performance. Any questions please let me know. Thanks, Chris M. Public Works and Utilities Department 100 Oyster Bay Ave. N. . Bremerton, WA 98312 • (360) 473-5920 • FAX (360) 473-5360 August 19, 2014 Doug Fraley, Jr. A-1 Performance Inc. PO Box 722 Cosmopolis, WA 98537 Dear Mr. Fraley: The State of Washington work contract #20489 for janitorial services is scheduled to expire 8/31/2014. Under the automatic extension option we are extending work contract #20489 for twelve (12) months, which will meet the state's requirement for this service. The extension is subject to existing prices, terms, conditions and specifications and will have a new expiration date of 8/31/2015. Should you have any questions please feel free to contact me at (360) 473-2316 or email me at chris.mottner@ci.bremerton.wa.us. Thank you for your continued interest in doing business with the State of Washington and the City of Bremerton. Sincerely, Chris Mottner Facilities/Inventory Supervisor Cc: Contract file Wendy Walker, Contract Specialist, State of Washington Colen Corey, Lead Facilities Service Specialist Wayne Hamilton, Utility Operations Manager Approved, Chal Martin Public Works & Utilities Director Reference: City of Bremerton contracts #5079, 5080, 5081, 5082, 5083, 5084, 5085. Contract Number 5085 Vendor A-1 Performance, Inc Subject. Janitorial @ 100 Oyster Bay Ave N Department Facilities File Class LEG 12-1 Begin Date 7/1/2011 End Date: 8/31/2013 Review Date: 6/1/2013 Vault Date Comments: Extend for 1 year additional terms Public Works and Utilities Department 100 Oyster Bay Ave N • Bremerton, WA 98312 • (360) 473-5920 6 FAX (360) 473-5360 August 28, 2012 Doug Fraley, Jr. A-1 Performance Inc PO Box 722 Cosmopohs, WA 98537 Dear Mr Fraley, Work contract # 20489 for janitorial services is scheduled to expire on 8/31/2012 Under the automatic extension option, we are extending work contract * 20489 for twelve (12) months, subject to City Council approval. The extension is subject to existing prices, terms, conditions and specifications, and will have a new expiration date of 8/31/2013 Should you have any questions, please call me at (360) 473-2316 or email me at Chns Mottner a@ci bremerton wa us. Thank you for your continued interest in doing business with the State of Washington and the City of Bremerton Sincerely, Chris Mottner Facilities / Inventory Supervisor cc Contract file Marci Disken, Office of State Procurement Shannon Corm, City Clerk Wayne Hamilton, Utility Operations Manager Contract Number. 5085 Vendor: A-1 Performance, Inc. Subject: Janitorial @ 100 Oyster Bay Ave N Department. Facilities File Class: LEG 12-1 Begin Date: 7/1/2011 End Date: 6/30/2012 Review Date: 6/1/2012 Vault Date: 6/30/2014 Comments: Extend for 1 year additional terms State of Washington DEPARTMENT OF GENERAL ADMINISTRATION Office of State Procurement Rm 201 General Administration Building, P 0 Box 41017.Olympia, Washington 98504-1017 -(360) 902-7400 csmail@ga wa gov Janitorial Services Contract 00508 Work Contract #20489 REVISION ID 05/05/10 Bid responses must be received no later than 2 00 PM Thursday, June 03, 2010 Bidder Company Name A-1 Performance Inc Not Applicable Bidder Point of contact Doug Fraley Jr doua(aa1performance com �— 360-538,05701 Site Supervisor Doug Fraley Jr doua(@a 1 oerformance com 76-7135 <<< Check Box if subcontractors wilt be used and complete the Subcontractor Information tab Agency Name City of Bremerton (Public Works Operations and Admin) Work Request Number 20489 Anticipated Contract Life 1 Years Anticipated Start Date 1-Jul-10 $p Building Type Other Mandatory Site Visit Date 19 -May -2010 Estimated Square Feet 10,000 # of Floors 2 County Kitsap Approved working hours Monday - Friday bpm - 7am % Weighting to be applied to Pricing 80% References 10% Fax 360 473-5360 Email chns mottnereci bremerton wa us Facility Security Background Check required Client Contract Administrator 100 Oyster Bay Ave N Bremerton WA 98312 Time 12 OOpm Date Issued 26 -Apr -2010 Quality Assurance 10% Send billing information to 100 Oyster Bay Ave N Bremerton WA 98312 Chris Moaner I Mike Bishop Facilities Dept 360 473-2316 360 473-2316 360 473.5360 360 473-5360 Chris mottner(ft bremerton wa us chns mottner )ci bremerton wa us Supervisor Bidder to identify hourly labor rate--> $10 00 d ianitonal prevailing wages by lob class by cout Janitor Shampooer Waxer Window Washer $867 $897 $897 $1322 20489 Work Contract Public Works Admin sept 2011 Page 8 9/30/2011 Work to be Performed at Street Address 100 Oyster Bay Ave N Street Address City & Zip Bremerton WA 98337 Point of contact Chris Mottner 1 Mike Bishop Phone 360 473.2316 Fax 360 473-5360 Email chns mottnereci bremerton wa us Facility Security Background Check required Client Contract Administrator 100 Oyster Bay Ave N Bremerton WA 98312 Time 12 OOpm Date Issued 26 -Apr -2010 Quality Assurance 10% Send billing information to 100 Oyster Bay Ave N Bremerton WA 98312 Chris Moaner I Mike Bishop Facilities Dept 360 473-2316 360 473-2316 360 473.5360 360 473-5360 Chris mottner(ft bremerton wa us chns mottner )ci bremerton wa us Supervisor Bidder to identify hourly labor rate--> $10 00 d ianitonal prevailing wages by lob class by cout Janitor Shampooer Waxer Window Washer $867 $897 $897 $1322 20489 Work Contract Public Works Admin sept 2011 Page 8 9/30/2011 General Cleaning Services 01 Dust, wipe, spot clean and remove finger prints to Include a) 0 tables b) 0 doors C) 0 Spot clean stairwell walls & hand rails d) 0 low ledges e) 0 cobweb removal f) 0 Interior walls g) ❑ Other h) ❑ Other Special Instructions Frequency 5 x a Week ❑ 0 0 0 0 0 S M T W R F S Supervisors) Jannor(s) Shampocer(s) Wazer(s) Window Washers) Total MINUTES required to successfully complete this task per fob class per event »> 10 ❑ 2 Dusil, vApe, a) ❑ horizontal surfaces & moldings (within reach) b) ❑ file cabinets c) ❑ picture frames d) ❑ Chairs (to Include rungs, ledges & arms) e) ❑ cloth panels f) ❑ window sills & blinds g) ❑ baseboards h) ❑ vents/grills to (including ceiling vents) i) ❑ 1) ❑ Other Special Instructions Frequency x Supermr(s) Jandor(s) Shampooer(s) Waxers) WindowWasher(s) 0 3 Clean office kitchen to Include a) ❑ wiping down kitchen sinks and fixtures b) ❑ clean surfaces of cabinets, appliances (I a microwaves, refrigerator) C) 0 reposition kitchen furniture In an orderly manner d) 0 clean outside and fill all soap dispensers e) 0 FIII all paper towel dispensers f) ❑ Other Frequency 5 x a Week ❑ 0 0 0 0 0 ❑ S M T W R F S Total MINUTES required to successfully complete this task Supervisors) Janitors) Shampooer(s) Wazer(s) Window Washers) per fob class per event »>[— 10 0 4 Empty Garbage to Include a) 0 Empty all trash cans, (except recycle containers) provide / replace trash can liners b) 0 Remove waste paper from office recyclable containers and place in appropriate bldg containers (trash/recycle) c) 0 Pick up loose debris from under tables and desks, etc d) ❑ Other Special instructions Trash can liners shall be replaced when they become stained soiled or torn Frequency 5 x a Week ❑ 0 0 0 0 0 ❑ S M T W R F S Supervisogs) Janitors) Shampooer(s) Waxer(s) Window Washers) Total MINUTES required to successfully complete this task per fob class per event >>> 5 60 20489 Work Contract Public Works Admin sept 2011 Page 8 9/30/2011 Q 5 Clean Restrooms to Include Estimated # of stalls 11 a) 0 sanitize all toilets, urinals, tele walls, floors & wash basins, etc b) Q Plunge C) 0 Clean chrome, mirrors, mirror frames, metal work and dispensers, vanity counters, doors, etc d) 0 FIII all paper towel dispensers, toilet tissue holders and soap dispensers e) ❑ Special Instructions Frequency 5 x a Week ❑ O Q 0 21 L! ❑ S M T W R F S Supewisogs) Jamtogs) Shampooegs) Wmegs) Window Washegs) Total MINUTES required to successfully complete this task per lob class per event >>> 5 65 Q 6 Thoroughly vacuum all carpeted areas to Include Estimated # of square feet of carpet 5,350 a) 0 Corridors b) 0 Spot clean carpet when needed c) Q Rugs d) ❑ Elevators e) ❑ Other f) ❑ Other Special Instructions Frequency 1 x a Week ❑ ❑ ❑ ❑ ❑ Q ❑ S M T W R F S Supervisogs) Janitors) Shampooegs) Waxegs) Window Washegs) Total MINUTES required to successfully complete this task 5 60 per lob class per event »> [— I Q 7 Clean resilient floors to Include Estimated # of square feet of resilient floor space 5,650 a) Q Dry Mop b) 0 Wet Mop as required c) ❑ Other Operations crew traffic area is frequently tracked with sod, dry mopping likely insufficient in this area Additional area by janitor room to be cleaned 1x per week on Fridays Frequency 5 x a Week ❑ Q 0 0 L1 0 ❑ S M T W R F S Supemsogs) Janitogs) Shampooegs) Waxegs) Window Washegs) Total MINUTES required to successfully complete this task 5 35 per lob class per event »> Q 8 Clean resilient floors to Include Estimated # of square feet of resilient floor space 4,650 a) 0 Wet mop b) ❑ Other c) ❑ d) ❑ Other e) 0 Spray wax & buff f) ❑ Other Special instructions Frequency 3 x a Year p ❑ ❑ p ❑ ❑ 0 ❑ ❑ ❑ ❑ ❑ Jan Feb Mar Apr May Jun Jul Auq Sep Oct Nov Dec Supenisogs) Janitogs) Shampooegs) Waxegs) Window Washegs) Total MINUTES required to successfully complete this task 90 per lob class per event »> Q 9 Clean resilient floors to Include Wax strip & re seal as needed Frequency 1 x a Year ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ p ❑ ❑ Jan Feb Mar Apr May Jun Jul Auq Sep Oct Nov Dec Supemsogs) Jamtogs) Shampooegs) Waxegs) Window Washegs) Total MINUTES required to successfully complete this taski inn inn 20489 Work Contract Public Works Admin sept 2011 Page 8 9/30/2011 per lob class per event >>>L Miscellaneous - R1 10 Sweep within 10 feet of each entrance, empty all entrance ashtrays, and remove trash from outside trash cans Three main entrances Frequency 5 x a Week ❑ 0 0 0 0 0❑ S M T W R F S Supervisogs) Jandogs) Shampooegs) Waxegs) Window Washegs) Total MINUTES required to successfully complete this task per lob class per event »> 5 ❑ 11 Reposition movable office furnstWe (ohaiFs, tables, fUFnituFe with wheels oron Follers) in conferense rooms, ets Frequency x ❑ 12 Clean all antenOF WWAk)WS- Frequency x ❑ 13 Clean (gFound level) exteFiffiwind Frequency x ❑ 14 Clean (non gFound level) exterior windows Frequency x 0 15 Clean entryway windows Supemsogs) Jandogs) Shampooegs) Waxegs) Window Washegs) Supervisogs) Janitogs) Shampooegs) Wmegs) Window Washegs) Total # >>> Ave Sqr Ft > Estimated # Sqr Ft 0 Supemsogs) Jandogs) Shampooegs) Waxegs) Window Washegs) Total # >>> Ave Sqr Ft > Estimated # Sqr Ft 0 Supeiwsogs) Janitogs) Shampooegs) Waxegs) Window Washegs) Frequency 1 x a Week ❑ 0 ❑ ❑ ❑ ❑ ❑ S M T W R F S Supemsogs) Janitogs) Shampooegs) Waxegs) Window Washegs) Total MINUTES required to successfully complete this task per job class per event >>> 5 20489 Work Contract Public Works Admin sept 2011 Page 8 9/30/2011 ❑ 16 Shampoo 6aFpei Estimated # of Sqr Ft of carpet >>> Frequency x ❑ 17 etheF Frequency x ❑ 18 ether Frequency x Frequency x ❑ 20 ether Frequency x Supervisogs) Janitogs) Shampooeqs) Waxeqs) Window Washeqs) Supervisors) Janaogs) Shampooeqs) Waxeqs) Window Washeqs) Supennsogs) Janitogs) Shampooeqs) Waxeqs) Window Washeqs) Supemsogs) Jamtogs) Shampooegs) Waxeqs) Window Washeqs) Supervisogs) Jansoqs) Shampooeqs) Wmegs) Window Washeqs) As Needed Cleaning ❑ 21 Out of the eFdinaFy cleanup following special event OF offiGe funchon OF minOF GORStFUctien Frequency 1 x a Year —This will be used for Price Evaluation purposes only (Contractor to bill as tine item per event) Supemsoqs) Janitor(s) Shampooeqs) Waxeqs) Window Washeqs) ❑ 22 EFneFgeRC-y WateF damage Glean up - Special instructions Frequency 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line dem per event) 20489 Work Contract Public Works Admin sept 2011 Page 8 9/30/2011 Supervisors) Jandor(s) Shampooer(s) Waxers) Window Washers) ❑ 23 Special instructions Frequency 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supervisors) Jandors) Shampooer(s) Waxers) Window Washers) ❑ 24 OtheF (I e Biological Spills) Special instructions Frequency 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supervisors) JanAors) Shampooers) Waxers) Window Washers) ❑ 25 Others Bodily FI)atdsj Special instructions Frequency 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supervisors) Janitors) Shampooers) Waxers) Window Washer(s) ❑ 26 AtheF Special instructions Frequency 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supervisors) Jamtors) Shampooers) Waxers) Window Washers) ❑ 27 OtheF Special instructions Frequency 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supervisors) Jandors) Shampooers) Waxers) Window Washer(s) ❑ 28 AtheF Frequency 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line dem per event) Supervisors) Janitors) Shampooers) Waxers) Window Washer(s) Absent a compelling business reason State Agencies are to utilize state contract to purchase PAPER SUPPLIES Q 29 Fiat Monthly Fee to supply PAPER SUPPLIES (i a paper towels, toilet paper & covers) AT VENDORS ACTUAL COST All monthly invoices must be accompanied with a cost break down and supporting documentation to validate vendors actual costs are accurately reflected Bidder to propose Monthly Flat Service Fee >>> $5 $80 «<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for PAPER SUPPLIES 20489 Work Contract Public Works Admin Sept 2011 Page 8 9/30/2011 Absent a compelling business reason State Agencies are to utilize state contract to purchase CLEANING SUPPLIES Q 30 Flat Monthly Fee to provide all necessary CLEANING SUPPLIES AT VENDORS ACTUAL COST All monthly invoices must be accompanied with a cost break down and supporting documentation to validate vendors actual costs are accurately reflected Bidder to propose Monthly Flat Service Fee >>> $5 00 $22 «<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for CLEANING SUPPLIES Prompt Payment Discount (PPD)[]E]% net 30 days (Credit Card Purchases not applicable) NOTE A PPD % net 30 days will be applied to the bidders bid prices and thereby impact the bidders score Bid Evaluation Contract Price Total Labor Cost For Regularly Scheduled Service $8,27204 $8,27204 Total Per Unit "As Needed Cleaning" Labor Cost $000 Bidder to propose Labor Cost multiplier >>> C 15 $12,73895 $12,73895 Flat Monthly Service Fee(s) $1000 $1000 'rompt Payment Discount Bid Evaluation Credit $000 Total Bid Evaluation Price »> $12,858 95 <Subtotal> $12,85895 Total Projected Annual Contract Price (Plus Applicable Taxes)>>>1 $12,858951 Price per month (Plus Applicable Taxes) $1,07158 Average Price per Day (Plus Applicable Taxes) $3523 Work Contract Term & Extensions The initial term of this Work Contract is One (1) year from date of award with the option to extend for additional One (1) year terms or portions thereof Extensions for each additional term(s) or portion thereof shall be exercised at the sole discretion of the Purchasing Activity upon written notice to the Contractor The total contract term, including the initial term and all subsequent extensions, shall not exceed one (1) year beyond the maximum term date of OSP Primary Contract 00508 unless the OSP determines an emergency exists and/or special circumstances require a partial term extension Certifications and Assurances We make the following certifications and assurances as a required element of the Response, to which it is included herein, affirming the truthfulness of the facts declared here and acknowledging that the continuing compliance with these statements and all requirements of the OSP Janitorial Services Primary Contract 00508 are conditions precedent to the award or continuation of the resulting Work Contract 1 The prices in this Response have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror or competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the methods or factors used to calculate the prices offered The prices in this Response have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or competitor before Contract award unless otherwise required by law No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition However, we may freely Join with other persons or organizations for the purpose of presenting a single Bid in accordance with the OSP Janitorial Services Primary Contract 00508 2 This Response is a firm offer for a period of 60 days following the Response Due Date specified in the RFQQ, and it may be accepted by the Purchasing Activity without further negotiation (except where obviously required by lack of certainty in key terms) at any time within the 60 -day period In the case of protest, our Response will remain valid for 90 days or until the protest and any related court action Is resolved, whichever is later 3 Bidder further agrees to furnish materials, equipment and personnel necessary to successfully fulfill all contract terms including amendments Submitting this document constitutes complete understanding and compliance with the terms and conditions Recitals 20489 Work Contract Public Works Admin sept 2011 Page 8 9/30/2011 The state of Washington, acting by and through OSP, issued RFQQ 00508 dated [XX/XX/XX], for the purpose of acquiring Janitorial Services in accordance with its authority under Chapter 4319 RCW The OSP evaluated bid responses and all Responsive and Responsible Bidder's were included in the establishment of a pre -qualified bidder pool The pre -qualified bidder pool was used to solicit prices for this Janitorial Services Work Contract bid opportunity Consistent with the Janitorial Services Primary Contract 00508 RFQ evaluation criteria, The OSP evaluated RFQ responses and determined that the Bidder identified below to be the lowest responsive responsible bidder Accordingly, the OSP has determined that entering into a Contract with The Successful Bidder will meet Client's needs and will be in Client's best interest Now Therefore, Purchasing Activity awards to the Bidder identified below this Work Contract, the terms and conditions of which shall govern Contractor's furnishing to the Purchasing Activity janitorial services This Work Contract is not for personal use In Consideration of the mutual promises as set forth in the OSP RFQQ 00508 Primary Agreement Contract, the parties agree to contract for Janitorial Services Date WORK CONTRACT AWARD A contract is hereby enacted between And City of Bremerton (Public Works Operations Z4�6 Aut n d Signature Effective Date 20489 Work Contract Public Works Admin sept 2011 Page 8 9/30/2011