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HomeMy WebLinkAbout5081AGENDA BILL 5F CITY OF BREMERTON CITY COUNCIL SUBJECT: Approve Amendment No. 2 with Study Session Date: March 22, 2017 A=1 -Performance lnc. for Janitorial Services COUNCIL MEETING Date: April 5, 2017 Department: PW & Utilities Presenter: Milenka Hawkins -Bates Phone: (360) 473-5758 SUMMARY: The City is seeking approval for payment increases on 10 Janitorial Services contracts to accommodate State minimum wage increases. The increases (if all contracts are considered as a whole) exceed 30% of the contract amount originally approved by Council, and thus require Council approval under BMC 2.76.110. Other than costs, all conditions and specifications within the contracts will remain the same. All contracts expire October 2017 and will be organized and re -bid as required before the expiration date. The contracts to be amended are: 5079 (3029 Olympus), 5080 (3027 Olympus), 5081 (550 Park), 5082 (7266 Tibardis), 5083 (911 Park), 5084 (1025 Burwell), 5085 (100 Oyster Bay), 5586 (100 Washington), 5587 (680 Lebo), 5588 (1140 Nipsic) ATTACHMENTS: 1) Amendment #2 to City Contract No. 5085 Between A-1 Performance Inc. and City of Bremerton 2) State Contract Janitorial Services Contract 00508 Work Contract No. 20489 FISCAL IMPACTS (Include Budgeted Amount): Total annual cost of these contracts is $104,269.39 This amount is included in 2017 budgets for Janitorial Services. STUDY SESSION AGENDA: Zx No Presentation ❑ Full Presentation STUDY SESSION ACTION: N Consent Agenda ❑ General Business ❑ Public Hearing RECOMMENDED MOTION: Move to approve the Amendment No. 2 with A-1 Janitorial Services and authorize the Mayor to finalize and execute the amendments with substantially the same terms and conditions as presented. COUNCIL ACTION: [Approve Form Updated 01/07/15 ❑ Deny ❑ Table ❑ Continue ❑ No Action AMENDMENT 2 TO CITY CONTRACT #5081 BETWEEN A-1 PERFORMANCE INC. AND CITY OF BREMERTON This is the second amendment to this Contract for janitorial services for city facilities entered into on July 1, 2011 ("the Contract"), between the City of Bremerton ("City") and A-1 Performance INC. ("Vendor"). Whereas, the City and vendor entered into the Contract wherein the vendor provides janitorial services to various City facilities; and Whereas, the City and vendor wish to amend the Contract to reflect increases to Washington State's minimum wage rates, beginning January 1, 2017, that apply to janitorial services, NOW THEREFORE, the City and vendor mutually agree to amend the Contract to reflect the updated costs for janitorial services. This document will become a supplement to the Contract and all provisions will apply hereto. All other terms of the Contract not specifically amended herein shall remain in full force and effect. 1 IN WITNESS WHEREOF the parties hereto have executed this Amendment the date and year indicated., A-1 PERFORMANC-E-,"INC. Date &17//7 Print Name _.btcs r --c' le5 Its MAnc CITY OF BREMERTON 2eA�� Date Patty Lent,V1or Approved as to form: i . X ff-7 Roger A. Lubovic , City Attorney ' f t Received for filing: Shannon Corin, City Clerk City Contract #5081 2 Contract Number: 5081 Vendor: A-1 Performance, Inc. Subject: Janitorial @ 550 Park Ave Department: Facilities File Class: LEG 12-1 Begin Date: 7/1/2011 End Date: 8/31/2015 Review Date: 6/1/2015 Vault Date: Comments: Extend for 1 year additional terms until 8/31/17; Amendment No. 1 1/30/15 �r AMENDMENT 1 TO CITY CONTRACT #5081 BETWEEN A-1 PERFORMANCE INC. AND CITY OF BREMERTON This is the first amendment to this Contract for janitorial services for city facilities entered into on July 1, 2011 ("the Contract"), between the City of Bremerton ("City") and A-1 Performance INC. ("Vendor"). Whereas, the City and vendor entered into the Contract wherein the vendor provides janitorial services to various City facilities; and Whereas, the City and vendor wish to amend the Contract to reflect increases to Washington State's minimum wage rates, beginning January 1, 2015, that apply to janitorial services, NOW THEREFORE, the City and vendor mutually agree to amend the Contract to reflect the updated costs for janitorial services. hereto. This document will become a supplement to the Contract and all provisions will apply All other terms of the Contract not specifically amended herein shall remain in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Amendment the date and year indicated. A-1 PERFORM RICE, INC. Print Name o c$ Fra lei Date Its CITY OF BREMERTON Patty Len6kayor Date Approved as to form: Roger A. Lubo is , City Attorney Received for filing: Shannon Corin, City Clerk City Contract# 5081 Contract Number: 5081 Vendor: A-1 Performance, Inc.- Subject: nca Subject: Janitorial @ 550 Park Ave Department: Facilities File Class: LEG 12-1 Begin Date: 7/1/2011 End Date: 8/31/2015 Review Date: 6/1/2015 Vault Date: Comments: Extend for 1 year additional terms until 8/31/17 AGENDA BILL CITY OF BREMERTON CITY COUNCIL wpm ■■eeeseeeeeeeeeeeeeeeeeoe�eeeeeeeeeeeee�eeeeeeeee�e�eeeeeeeese��eeaeva��eeee�esoe��e���� SUBJECT: Authorize Extension of Janitorial Study Session Date 10/10/2012 Services Contracts COUNCIL MEETING Date 10/17/2012 Department PW & Utilities Presenter Chal Martin Phone 473-5315 SUMMARY: The City is seeking approval to extend the current contracts with A-1 Performance, Inc for janitorial services for City facilities These contracts are negotiated by the State, including annual inflation adjustments when warranted (there have been no inflation increases for 2012 or 2013) This arrangement has worked well for the City and reduces our administrative overhead in acquiring janitorial services The department requests approval to exercise the 1 -year option for these contracts, and in addition, requests authority for the Director to authorize four (4) additional one year extensions, for a total of five (5) one (1) year extensions The following are the locations of the contracts for each site and their annual cost #5085 —100 Oyster Bay — $12,858 95 per year #5084 —1025 Burwell — $16,619 62 per year , #5079 — 3029 Olympus Dr - $1,505 33 per year #5080 — 3027 Olympus Dr - $11,113 59 per year #5081— 550 Park Ave — $17,66217 per year #5082 — 7266 Tibardis Road — $1,623 62 per year #5083 — 911 Park Ave - $2,700 28 per year ATTACHMENTS: 1) Letter exercising option to extend contract 2) Example contract (contract #5085 is attached, all contracts use the same form) FISCAL IMPACTS (Include Budgeted Amount) Total annual cost of all seven contracts is $64,083 56 per year This amount is included in the 2012 (and 2013 preliminary) budgets APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR <aT V_Z�� MAYOR Q RECOMMENDED MOTION: Move to approve the City's option to extend the contracts with A-1 Performance, Inc for janitorial services for an additional one (1) year term and further authorize the Director of Public Works and Utilities to approve four (4) additional one (1) year extensions at his or her discretion for a total of extensions not to exceed five (5) extensions STUDY SESSION ACTION: V Consent Agenda ❑ General ustness El Public Hearing COUNCIL PRESIDENT COUNCIL ACTION- prove ❑ Deny Forth Updated 11/02/2011 ❑ Table ❑ Continue ❑ No Action 08/20/14 Shannon, please file this approved City Contract extension for janitorial services with A-1 Performance, Inc. The new expiration date is now 08/31/15 for a (1) one year extension. City Contracts # 5079, 5080, 5081, 5082, 5083, 5084, 5085. 1 have sent a copy of this letter to Doug Fraley of A-1 Performance. Any questions please let me know. Thanks, Chris M. Public Works and Utilities Department 100 Oyster Bay Ave. N. • Bremerton, WA 98312 • (360) 473-5920 • FAX (360) 473-5360 August 19, 2014 Doug Fraley, Jr. A-1 Performance Inc. PO Box 722 Cosmopolis, WA 98537 Dear Mr. Fraley: The State of Washington work contract #20489 for janitorial services is scheduled to expire 8/31/2014. Under the automatic extension option we are extending work contract #20489 for twelve (12) months, which will meet the state's requirement for this service. The extension is subject to existing prices, terms, conditions and specifications and will have a new expiration date of 8/31/2015. Should you have any questions please feel free to contact me at (360) 473-2316 or email me at chris.mottner@ci.bremerton.wa.us. Thank you for your continued interest in doing business with the State of Washington and the City of Bremerton. Sincerely, Chris Mottner Facilities/Inventory Supervisor Cc: Contract file Wendy Walker, Contract Specialist, State of Washington Colen Corey, Lead Facilities Service Specialist Wayne Hamilton, Utility Operations Manager Approved, Chal Martin Public Works & Utilities Director Reference: City of Bremerton contracts #5079, 5080, 5081, 5082, 5083, 5084, 5085. Contract Number: 5081 Vendor: A-1 Performance, Inc. Subject: Janitorial @ 550 Park Ave Department: Facilities File Class: LEG 12-1 Begin Date: 7/1/2011 End Date: 6/30/2012 Review Date: 6/1/2012 Vault Date: 6/30/2014 Comments: Extend for 1 year additional terms (i) State of Washington DEPARTMENT OF GENERAL ADMINISTRATION Office of State Procurement Rm 201 General Administration Budding, P 0 Box 41017.Olympia, Washington 98504-1017 -(360) 902-7400 csmail@ga wa gov Janitorial Services Contract 00508 Request for Quotation (RFQ) # REVISION ID 01/00/00 Bid responses must be received no later than 2 00 PM Saturday, January 00, 1900 Bidder Company Name A-1 Performance Inc Not Applicable Bidder Point of contact Doug Fraley J� dough alr)erformance corn 360-538-0501 Site Supervisor Doug Fraley -Jr doua(8aloerformance com 800-876-7135 <<< Check Box if subcontractors will be used and complete the Subcontractor Information tab Agency Name City of Bremerton (Court) Work Request Number Anticipated Contract Life 1 Years Anticipated Start Date 1 -Sep -10 Building Type Other Mandatory Site Visit Date tbd Estimated Square Feet 8,000 # of Floors 2 County Kitsap Approved working hours Monday - Friday (6pm - 7am) % Weighting to be applied to Pricing 80% References 10% Work to be Performed at Street Address 550 Park Avenue Street Address City & Zip Bremerton WA 98337 Point of contact Dawn Nelson, Court Manager Phone 360 473-5242 Fax 360 473-5262 Email 4 wa us Facility Security Background Check required Client Contract Administrator 100 Oyster Bay Ave N Bremerton WA 98312 Chris Mottner 360 473-2316 360 473-5360 a us Supervisor Bidder to identify hourly labor rate--> $10 00 Time tbd Date Issued Quality Assurance 10% Send billing information to 100 Oyster Bay Ave N Bremerton WA 98312 Facilities Dept 360 473-2316 360 473-5360 a us d_ iarntonal Prevailing wages by lob class s by coot Janitor Shampooer Waxer Window Washer $867 $897 $897 $1322 20489 Work Contract Court sept2011 Page 8 10/7/2011 General Cleaning Services 01 Dust, wipe, spot clean and remove finger prints to Include a) 0 tables b) 0 doors C) 0 Spot clean stairwell walls & hand rads d) 0 low ledges e) 0 cobweb removal f) C✓J Interior walls g) ❑ Other h) ❑ Other Special instructions Frequency 5 x a Week ❑ 0 0 0 0 [?1 1-1 S M T W R F S Supervisogs) Jandogs) Shampooeo(s) Wmegs) Window Washeqs) Total MINUTES required to successfully complete this task per lob class per event >>> 20 0 2 Dust, wipe, spot clean and remove finger prints to Include a) 0 horizontal surfaces & moldings (within reach) b) ❑ file cabinets c) 0 picture frames d) 0 Chairs (to include rungs, ledges & arms) e) ❑ cloth panels f) 0 window sills & blinds g) baseboards h) © vents/grills to (including ceiling vents) I) ❑ I) ❑ Other Special instructions Frequency 4 x a Year 0 ❑ 110110 000000 Jan Feb Mar Apr May Jun Jul Aup Sep Oct Nov Dec Supemsogs) Jamtogs) Shampocegs) Waxen(s) Window Washegs) Total MINUTES required to successfully complete this task per lob class per event >>>L60 60 0 3 Clean office kitchen to include a) 0 wiping down kitchen sinks and fixtures b) 0 clean surfaces of cabinets, appliances (I a microwaves, refrigerator) c) 0 reposition kitchen furniture In an orderly manner d) 0 clean outside and fill all soap dispensers e) 0 FIII all paper towel dispensers f) ❑ Other Special instructions Inside refrigerator or coffee machines not Included Cleaning tools (sponges, brushes, etc) used In kitchen area shall be used only In the office kitchen area and shall not be used In any other area of the building Frequency 5 x a Week ❑ 0 0 0 0 0❑ S M T W R F S Supervisogs) Jandogs) Shampooegs) Wauegs) Window Washegs) Total MINUTES required to successfully complete this task per fob class per event >>> 15 0 4 Empty Garbage to Include a) 0 Empty all trash cans, (except recycle containers) provide / replace trash can liners b) 0 Remove waste paper from office recyclable containers and place In appropriate bldg containers (trash/recycle) c) 0 Pick up loose debris from under tables and desks, etc d) ❑ Other Special Instructions Trash can liners shall be replaced when they become stained soiled, or tom Frequency 5 x a Week ❑ 0 0 0 0 0❑ S M T W R F S SUpervtsogs) Jamtogs) Shampooegs) Waxen(s) Window Washegs) Total MINUTES required to successfully complete this task per lob class per event >> 10 60 20489 Work Contract Court sept2011 Page 8 10/7/2011 0 5 Clean Restrooms to Include Estimated # of stalls 8 a) 0 sanitize all toilets, urinals, tile walls, floors & wash basins, etc b) 0 Plunge C) Clean chrome, mirrors, mirror frames, metal work and dispensers, vanity counters, doors, etc d) 0 Fill all paper towel dispensers, toilet tissue holders and soap dispensers e) ❑ Special Instructions Frequency 5 x a Week ❑ 0 0 0 0 01-1 S M T W R F S Supervisors) Jandor(s) Shampocer(s) Waxers) Window Washer(s) Total MINUTES required to successfully complete this task per lob class per event >>>L10 60 0 6 Thoroughly vacuum all carpeted areas to Include Estimated # of square feet of carpet 7,000 a) 0 Corridors b) 0 Spot clean carpet when needed C) 0 Rugs d) ❑ Elevators e) ❑ Other f) ❑ Other Special Instructions Frequency 5 x a Week ❑ 0 0 0 0 0 ❑ S M T W R F S Supervisors) Jamtor(s) Shampooer(s) Waxer(s) Window Washer(s) Total MINUTES required to successfully complete this task per lob class per event »> 10 50 0 7 Clean resilient floors to Include Estimated # of square feet of resilient floor space 1,000 a) 0 Dry Mop b) 0 Wet Mop C) ❑ Other Frequency 5 x a Week ❑ 0 0 0 0 0❑ S M T W R F S Total MINUTES required to successfully complete this task Supervisors) JanAor(s) Shampooer(s) Waxen(s) Window Washer(s) per lob class per event »> 10 LSI 8 Clean resilient floors to Include Estimated # of square feet of resilient floor space 485 a) ❑ Wet mop b) ❑ Other c) 0 Wax -strip & re -seal as needed (1x year?) d) ❑ Other e) 0 Spray wax & buff f) ❑ Other Special Instructions Frequency 4 x a Year 0 ❑ ❑ 0 ❑ ❑ 0 ❑ ❑ 0 ❑ ❑ Jan Feb Mar Apr May Jun Jul Auq Sep Oct Nov Dec Supervtwr(s) Jannor(s) Shampooer(s) Waxer(s) Window Washer(s) Total MINUTES required to successfully complete this task per lob class per event »> 2501 _J 250 0 9 Clean, chrome fixtures to include drinking fountains & elevators with non-abrasive, odorless, cleaner Frequency 5 x a Week ❑ 0 0 0 0 0❑ S M T W R F S Supemsor(s) Jamtor(s) Shampooer(s) Waxer(s) Window Washer(s) Total MINUTES required to successfully complete this task z 20489 Work Contract Court sept2011 Page 8 10/7/2011 per job class per event >> Miscellaneous - R1 10 Sweep within 10 feet of each entrance, empty all entrance ashtrays, and remove trash from outside trash cans Frequency 5 x a Week ❑ 0 0 0 0 0 ❑ S M T W R F S Supervisors) Janitors) Shampooer(s) Waxer(s) Window Washers) Total MINUTES required to successfully complete this task per job class per event »> 5 0 11 Reposition movable office furniture (chairs, tables, furniture with wheels or on rollers) In conference rooms, etc Straighten courtroom chairs Frequency 5 x a Week ❑ 0 0 0 0 0 ❑ S M T W R F S Total MINUTES required to successfully complete this task SuDervisor(s) Janitors) Shampooer(s) Wazer(s) Window Washers) per lob class per event »> 5 0 12 Clean all Interior office glass Spot clean Inner office glass Frequency 5 x a Week ❑ 0 0 0 0 0 ❑ S M T W R F S Supen"'or(s) Jamtogs) Shampooegs) Waxers) Window Washers) Total MINUTES required to successfully complete this task T per lob class per event >>> 15 0 13 Clean (ground level) exterior and Interior Total # >>> Ave Sqr Ft > Estimated # Sqr Ft 0 Clean (ground level) exterior and interior windows Frequency 2 x a Year 111111 0❑❑ ❑ ❑ 0 ❑ ❑ ❑ Jan Feb Mar Apr May Jun Jul Auq Sep Oct Nov Dec Total MINUTES required to successfully complete this taSupervisaKs) Janitors) ShampooeQs) Waxers) Window Washers) per lob class per event >sk 220 220 0 14 Clean (non -ground level) ext and Interior Total # >>> Ave Sqr Ft > Estimated # Sqr Ft C Clean all exterior and interior windows Frequency 2 x a Year ❑ ❑ ❑ 0 ❑ ❑ ❑ ❑ 0 ❑ ❑ ❑ Jan Feb Mar Apr May Jun Jul Auq Sep Oct Nov Dec Supervisorts) Jamtor(s) Shampooegs) Waxegs) Window Washers) Total MINUTES required to successfully complete this task per job class per event > 290 290 0 15 Clean entryway windows Frequency 5 x a Week ❑ 0 0 0 0 0 ❑ S M T W R F S Supervisor(s) Janitors) Shampocer(s) Waxers) Window Washers) Total MINUTES required to successfully complete this task per job class per event >> 3 20489 Work Contract Court sept2011 Page 8 10/7/2011 i ❑ 16 Shampoo GaFpet I Estimated # of Sqr Ft of carpet >>> Frequency x Supervisoqs) Jannogs) Shampooeqs) Waxeqs) Window Washers) ❑ 17 00w Frequency x Supervsogs) Jandoqs) Shampooegs) Waxeqs) Window Washeqs) ❑ 18 Othef Frequency x Supervisogs) Janitor(s) Shampooegs) Waxeqs) Window Washer(s) 19 Other Frequency x Supemsogs) Jandogs) Shampooer(s) Waxeqs) Window Washeqs) Total MINUTES required to successfully complete this task per job class per event »> ❑ 20 AtheF Frequency x Supervsogs) Jannogs) Shampooeqs) Waxeqs) Window Washeqs) As Needed Cleaning. ❑ 21 Out of the eFdlnaFy Gleanup feilewing special event OF office funetien OF MIAGIFeenstmotien Frequency 1 x a Year —This will be used for Price Evaluation purposes only (Contractor to bill as line dem per event) Supervisor(s) Jandogs) Shampooegs) Waxeqs) Window Washeqs) 22 Emergency water damage cleanup Special Instructions Frequency 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line dem per event) 20489 Work Contract Court sept2011 Page 8 10/7/2011 Supenxsogs) Jannogs) Shampooer(s) Waxegs) Window Washegs) Total MINUTES required to successfully complete this task per job class per event »> I I ❑ 23 Special instructions Frequency 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supervusogs) Jandogs) Shampocegs) Waxegs) Window Washegs) ❑ 24 Special instructions Frequency 1 x a Year —This will be used for Price Evaluation purposes only (Contractor to bill as line dem per event) Supenisogs) Janitogs) Shampooe(s) Waxegs) Window Washegs) ❑ 25 AthelF (I e Beddy -wens) Special Instructions Frequency 1 x a Year <<< This will be used for Pnce Evaluation purposes only (Contractor to bill as line dem per event) Supemsogs) Janitogs) Shampooegs) Waxegs) Window Washer(s) ❑ 26 OtheF Special instructions Frequency 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line dem per event) Supervrsogs) Jamtogs) Shampooe(s) Waxegs) Window Washegs) ❑ 27 AtheF Special instructions Frequency 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event) Supenaogs) Jandogs) Shampooe(s) Waxegs) Window Washegs) ❑ 28 AtheF Special instructions Frequency 1 x a Year <<< This will be used for Price Evaluation purposes only (Contractor to bill as line dem per event) Supemsogs) Jandogs) Shampooer(s) Waxegs) Window Washegs) Absent a compelling business reason State Agencies are to utilize state contract to purchase PAPER SUPPLIES Q 29 Flat Monthly Fee to supply PAPER SUPPLIES (i a paper towels, toilet paper & covers) AT VENDORS ACTUAL COST All monthly invoices must be accompanied With a cost break down and supporling documentation to validate vendor's actual costs are accurately reflected Bidder to propose Monthly Flat Service Fee >>> $10 $ 15 «<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for PAPER SUPPLIES 20489 Work Contract Court sept2011 Page 8 10/7/2011 I Absent a compelling business reason State Agencies are to utilize state contract to purchase CLEANING SUPPLIES Q 30 Flat Monthly Fee to provide all necessary CLEANING SUPPLIES AT VENDORS ACTUAL COST All monthly invoices must be accompanied Hath a cost break down and supporting documentation to validate vendor's actual costs are accurately reflected Bidder to propose Monthly Flat Service Fee >>> $10 00 $33 «<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for CLEANING SUPPLIES Prompt Payment Discount (PPD) 0�% net 30 days (Credit Card Purchases not applicable) NOTE A PPD % net 30 days will be applied to the bidders bid prices and thereby impact the bidders score Bid Evaluation Total Labor Cost For Regularly Scheduled Service $11,32781 Contract Price $11,32781 Total Per Unit "As Needed Cleaning" Labor Cost $000 Bidder to propose Labor Cost multiplier »> 1.5 $17,42217 $17,42217 Flat Monthly Service Fee(s) $2000 $2000 )rompt Payment Discount Bid Evaluation Credit $000 Total Bid Evaluation Price »> $17,66217 <Subtotal> $17,66217 Total Projected Annual Contract Price (Plus Applicable Taxes)>>>1 $17,66217 Price per month (Plus Applicable Taxes) $1,47185 Average Price per Day (Plus Applicable Taxes) $4839 Bid responses must be received no later than 2 00 PM Saturday, January 00, 1900 Late submissions will not be considered Email your completed RFQ Worksheet response to >>> csmail@ga wa gov Work Contract Term & Extensions The initial term of this Work Contract is One (1) year from date of award with the option to extend for additional One (1) year terms or portions thereof Extensions for each additional term(s) or portion thereof shall be exercised at the sole discretion of the Purchasing Activity upon written notice to the Contractor The total contract term, including the initial term and all subsequent extensions, shall not exceed one (1) year beyond the maximum term date of OSP Primary Contract 00508 unless the OSP determines an emergency exists and/or special circumstances require a partial term extension Certifications and Assurances We make the following certifications and assurances as a required element of the Response, to which it is included herein, affirming the truthfulness of the facts declared here and acknowledging that the continuing compliance with these statements and all requirements of the OSP Janitorial Services Primary Contract 00508 are conditions precedent to the award or continuation of the resulting Work Contract 1 The prices in this Response have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror or competitor relating to (t) those prices, (it) the intention to submit an offer, or (iii) the methods or factors used to calculate the prices offered The prices in this Response have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror or competitor before Contract award unless otherwise required by law No attempt has been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting competition However, we may freely join with other persons or organizations for the purpose of presenting a single Bid in accordance with the OSP Janitorial Services Primary Contract 00508 2 This Response is a firm offer for a period of 60 days following the Response Due Date specified in the RFQQ, and it may be accepted by the Purchasing Activity without further negotiation (except where obviously required by lack of certainty to key terms) at any time within the 60 -day period In the case of protest, our Response will remain valid for 90 days or until the protest and any related court action is resolved, whichever is later 3 Bidder further agrees to furnish materials, equipment and personnel necessary to successfully fulfill all contract terms including amendments Submitting this document constitutes complete understanding and compliance with the terms arid condttio s 20489 Work Contract Court sept2011 Page 8 10/7/2011