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HomeMy WebLinkAbout5046 Contract Number: 5046 Vendor: JEFFERSON COUNTY Subject: Interlocal Purchasing Cooperative Agreement Department: Public Works File Class: LEG 12 -1 Begin Date: 7/25/2011 End Date: On -Going Review Date: 1/1/2015 Vault Date: Comments: Review Date for Tracking Purposes only INTERLOCAL AGREEMENT BETWEEN ' JEFFERSON COUNTY AND THE CITY OF BREIVIERTON This Interlocal Agreement is made and entered into this � day of �'' 2011 pursuant to the provisions of Chapter 39 34 RCW by and between the County of Jefferson and the City of Bremerton Erther party to the agreement may request labor, equipment, or matenals from the other Agency as they find mutually beneficial WHEREAS, both parties employ persons who specialize m certam types of public works pro�ects and also own certam types of equipment and have access to certain materials, and WHEREAS, the parties may from time to time need additional labor, equipment, or materials or have labor, equipment, or materials available in certam locations which could be used by the other party to this agreement, and W�IEREAS, both parties will benefit from cooperation m this manner, and WHEREAS, Chapter 39 34 RCW provides that local governmental agencies may enter into cooperative agreements for their mutual benefit NOW THEREFORE, in accordance with RCW 39 34 and m consideration of the terms, condrtions, covenants, and performances contamed herem, or attached and mcorporated and made part hereof, the County of Jefferson and the City of Bremerton, through their respective legislative bodies, do hereby agree as follows PURPOSE OF AGREEMENT The purpose of this agreement is to provide for cooperation between the parties by allowmg either party to furnish labor, equipment, or materials when available to the other party on a reimbursable basis Page 1 of 4 II ADMINISTRATION OF AGREEMENT The Public Works Director of each �urisdiction that has entered into this Interlocal Agreement shall be responsible for the administration of this Interlocal Agreement for his or her�urisdiction III REQUEST FOR SERVICES Each request for service shall be m writmg and shall specify the particular service required, the amounts and types of labor, equipment, and material required, the location of the work, the estimated cost of the work, and other information pertment to the request Upon receipt of the request, the party which has been requested to supply the service shall mdicate their acceptance or re�ection of the request, have it signed by their authonzed official, and return one copy to the requestmg party In cases of emergency, the request and approval may be done verbally, but must be documented m wntmg within 48 hours of the verbal request IV PAYMENT -, The parties to this agreement agree that the party receiving services under this agreement shall reimburse the party providing the services for their actual direct and related mdirect costs including any administrative overhead charges Partial payments shall be made by the party receiving services upon request of the providing party, to cover costs incurred These payments are not to be more frequent than one (1) per month It is agreed that any such partial payment will not constitute agreement as to the appropriateness of any item V RECORDS RETENTION AND AUDIT The parties agree to mamtam records of all costs mcurred under this agreement, m accordance with a work order accountmg system as prescribed and approved by the State Audrtor's Office These records shall be kept available for inspection and audrt by the party requesting the service for five (5) years after payment of the requested service . � CARE AND MAINTENANCE OF EQUIPMENT The parties agree that any time a request is made for the use of equipment that the requestmg party shall be responsible for the proper caze, mamtenance, and secunty of the equipment until the equipment is returned to the owner Any damage other than normal wear and tear will be the responsibility of the party m possession of the equipment at the time the equipment is damaged Page 2 of 4 VIY RIGHT OF ENTRY The parties to this agreement hereby grant and convey to each other the right of entry upon all said land m which the parties have mterest, withm or ad�acent to the right of way of the highway, road, or street for the purpose of accomplishing all work or services requested as part of this agreement VIII EMPLOYEES All employees assigned to work pursuant to this agreement remam employees of their respective agency at all times and shall perform the work requested under sole supervision of their agency Procedures used m performance of work pursuant to this agreement shall be mutually agreed to m wrrting IX LEGAL RELATIONS No liability shall attach to the parties to this agreement by reason of entermg into this agreement except as expressly provided herem Each party shall defend, indemnify, and hold harmless the other party from and against all claims, suits and/or other actions arismg from any negligent or mtentional act or omission of that party's employees, agents, and/or authorized subcontractors arising from the performance of this agreement X TERMINATION OF AGREEMENT The right is reserved by the parties to this agreement to termmate the agreement at any time by grvmg 30 days wntten notice to the other party XI DURATION OF AGREEMENT This Interlocal Agreement shall be of indefimte duration unless terminated pursuant to Section X above Page 3 of 4 , n ' IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT as of the day and year first above written CITY OF BREMERTON BOARD OF COMMISSIONERS BREMERTON, WASHINGTON JEFFERSON COUNTY, WASHINGTON /! / � ; . ., / S ` i ,��J Date John ustm, Chair �� u� GZ ��e � Phil Johnson, Member David Sullivan, Member �� �� �all Date A roved as to form onl this �� da of PP Y Y _� , 2011 � Deputy Prosecuting Atto v� �/�- Frank Gifford, blic Works Director Page 4 of 4