HomeMy WebLinkAbout5015 Contract Number: 5015
Vendor MA CARR JEWELL
Subject: Youth Wellness Campus Site Plan Review
Department: Engineering
File Class: LEG 12 -1
Begin Date: 7/7/2011
End Date: 11/30/2011
Review Date: 12/1/2011
Vault Date:
Comments:
CONTRACT MODIFICATION AGREEMENT NO. 1
BETWEEN THE CITY OF BREMERTON AND
SHEA CARR JEWELL
PROJECT : Youth Wellness Campus — Site Plan Review, Project No. 6185
CONSULTANT: Shea Carr Jewell
DATE: October 21, 2011
THIS CONTRACT MODIFICATION AGREEMENT SPECIFICALLY AMENDS THE
PROFESSIONAL SERVICES AGREEMENT (the "Contract ") entered into between the City
of Bremerton and Shea Carr Jewell on July 20, 2011.
All provisions in the Contract shall remain in full force and effect except as expressly modified by
this document
For valuable consideration and by mutual consent of the parties, the modifications to the Contract
are as follows
I.
Section I. Scope , is modified as follows
See Amended Scope of Work attached as Exhibit A
Section II. Term , is modified as follows
The Consultant shall complete the work described in this Contract Modification Agreement by
November 30, 2011
Section III. Compensation, is modified as follows
The original contract amount was Twenty Thousand Dollars ($20,000.00). The City shall pay the
Consultant for the additional work described above, based on time and materials, an amount not to
exceed Four Thousand Nine Hundred Dollars ($4,900.00) for a total amended contract amount of
Twenty -four Thousand Nine Hundred Dollars ($24,900 .00), including this Contract
Modification
II.
Consultant accepts all requirements of this Contract Modification by endorsing below.
Consultant further agrees that this Contract Modification constitutes full and final settlement
of all of the Consultant's claims for contract time and for all costs of any kind, including
without limitation, costs of delays related to any work either covered or affected by this
Contract Modification, claims related to on -site or home office overhead, or lost profits. This
Contract Modification does not limit the City's right to bring a claim for past performance.
CONTRACT MODIFICATION No 1 1
Project Number 6185
The undersigned consultant approves the foregoing Contract Modification as to the changes,
if any, in the contract price specified for each item, including any and all supervision costs and
other miscellaneous costs relating to the change in work, and as to the extension of time
allowed, if any, for completion of the entire work due to said Contract Modification.
This document will become a supplement of the contract and all provisions will apply hereto.
It is understood that this Contract Modification shall be effective when approved by the City
of Bremerton.
The parties whose names appear below warrant that they are authorized to enter into a
contract modification that is binding on the parties of this contract. In addition, Consultant
warrants that it has or will inform the surety of this change, and shall take appropriate action
to modify any bonds required under the contract to address this change.
IN WITNESS WHEREOF, the parties have executed this Contract Modification on the day
and year first written above.
City Engineer / Public Works Director approved to proces 1 0 1 1
11 Initials and Date
CONSULTANT. THE CITY O B ME ON
B Jeeun B a0do :W1 inAl Its Int m D
irector of Public Works
DATE 10 /2S . 1 20 (( DATE
APPRO TO FORM: ATTEST:
(4k
Bre erton CituAttorney City Cler
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
Mr Ned Lever
Project Manager
City of Bremerton Engineenng Department
3027 Olympus Dnve
Bremerton, WA 98310
Phone (360) 473 -2398 / Fax (360) 473 -5398
R \LEGAL \Contracts \FORMS \Contract Modification (2003) doc
CONTRACT MODIFICATION No 1 2
Project Number 6185
s
SHEA - CARR - JEWELL
ENGINEERING AND PLANNING SERVICES
EXHIBIT A
October 20, 2011
Ned Lever, PE
Project Manager
City of Bremerton
3027 Olympus Drive
Bremerton, WA 98310
Re Youth Wellness Center - Letter of Engagement for Preliminary Traffic Services
Dear Ned
Per our discussion earlier this week, we have prepared a limited traffic scope for the Youth and Wellness
Center based on your available budget We have included as much as possible but much of the work will
be in the area of traffic generation calculation given the unique uses at the site The following scope of
work and budget reflects what can be provided given the budgetary constraints
Traffic Circulation Analysis
1 Collect information about each of the proposed uses including hours of operation, student
capacity, student and employee arrival and departure, etc to assist with identifying project
traffic characteristics Separate identifiable uses include
• Boys and Girls Club
• Music and Arts Center
• Dormitory
• Kitchen
• Farmers Market
• Food Co -op
• Gymnasium (existing)
• Garden Amphitheater
2 Prepare trip generation estimate using collected data and Information in the ITE Trip Generation
report Including estimate of primary trips and pass -by trips and credit for former use of site as a
school Identify which facilities may be considered non - traffic- generating ancillary uses
2102H Carriage Drive SW - Olympia, WA 98502
Office 360 3521465 1 Fax 360 3521509 1 Email info(@sheacarrlewell com I www sheacarrlewell com
-.11110 Ned Lever
®— October 20, 2011
Page 2 of 2
3 Estimate the "Internal capture" rate to account for mixed -use Interaction between the multiple
uses The methodology outlined In the ITE Trip Generation Handbook will be considered for this
analysis, as applicable
4 Prepare project traffic distribution and assignment based on proposed project usage, accesses
and area traffic circulation patterns Prepare traffic figures showing the project trip generation
and distribution onto the local roadway network
5 Prepare analysis of proposed access on Wheaton Way
6 Identify potential roadway capacity or circulation issues that may require future evaluation
7 Prepare Traffic Circulation Analysis report including figures, tables, and other exhibits that
support the analysis, summarizing our findings for review by the client
8 Prepare final Traffic Circulation Analysis report for submittal to the City of Bremerton
Fee for Traffic Services $4,700
Subconsultant Fee 1 evening peak hour turning movement count $200
Total Fee: $4,900
Acceptance of Fee Proposal
We appreciate the opportunity to help you with this project and look forward to getting started If this
scope of work and fee estimate is acceptable, please sign below as your formal acceptance of the terms
outlined in this proposal and return a copy to us Once we receive the signed acceptance letter, we will
prepare our Standard Agreement for Professional Services for final execution of this agreement
Please feel free to call me at (360) 352 -1465 if you have any questions or would like any clarification
regarding the enclosed proposal
Respectfully,
*Mead, C Jll
Associate Principal
Acceptance of Proposal Date
N \Marketing \Proposals \Proposal Numbers \P683 01 City of Bremerton Youth Wellness Center \L 2011 -1020 Traffic scope of Work Youth and
Wellness doc
Contract Number:
Vendor:
Sub�ect:
Department:
File Class:
Begin Date:
End Date:
Review Date:
Vault Date:
5015
SHEA CARR JEWELL
Youth Wellness Campu.s Szte Plan Review
Engineering
LEG 12-1
7/7/2011
11/1/2012
12/1/2011
Comments:
� 'I
PROFESSIONAL SERVICES AGREEMENT
Youth Wellness Campus - Site Plan Review, Project No. 6185
The Gty of Bremerton ("City") and Shea Carr Jewell ("Consultant"), refei to
collectively as the "Parties," enter mto the following Agreement for professtonal services
I. Scope: The Consultant agrees to perform the services more specifically descnbed tn the
Scope of Work, dated July 7, 2011, including any attachments thereto, attached hereto as Exhtbit
A, which ts tncorporated by reference herein The Scope of Work may be modtfied only
pursuant to Sect�on VI[ G of this Agreement If the Scope of Work provides for unspectfied
additional services such services shall only be performed upon the express wntten request of the
City Consultant further represents that the services furnished under this Agreement wil( be
performed in accordance with generally accepted professtonal practices in effect at the time such
services are perfortned "
II. Term: The Ctty and the Consultant agree that work will begin on the tasks descnbed in
Exhibit A immedtately upon execution of this Agreement The parties agree that the work
descnbed in Exhibit A ts to be completed as provided for in the work schedule attached hereto as
Exhtbit B, provtded however, that additional time shall be granted by the City for excusable
delays or extra work as provided for in section IX (A) of this agreement
[II. Compensation: In consideration of the servtces provtded pursuant to this Agreement, the
City shall pay Consultant tn an amount not to exceed $20,000 Consultant's charges and bills
shall conform to the fee schedule attached hereto as Exhibtt C and incorporated heretn by this
reference
The Consultant shall submit regular billing statements detailing work performed and
� , amount charged on each task or portton thereof The descrtptions shall conform to and fall
within the categones set out in the Scope of Work and/or Fee Schedule Upon receipt of a
conforming billtng statement, the City shall promptly process payment PROVIDED,
HOWEVER, the City reserves the nght to pnontize scoped work and accelerate and/or delay
work tasks under the time frame set forth in Section II herein The Consultant's labor rates and
billmg fees shall be as delineated tn Exhibit C
Consultant shall not perform work beyond the Scope of Work, nor shall be compensated
for such work, unless the Scope of Work or amount of compensation is modified pursuant to this
Agreement Consultant shall only be compensated for additional services if requested pursuant
to Section I and, �f not otherwise provided, such compensation shall be tn accordance w�th
Exhtbtt C
If a billing statement does not conform to thts Agreement, the City may wtthhold
payment until the statement is brought into compltance Such withholding does not relieve
Consultant of its obligattons under this Agreement.
Bremerton/Shea Carr Jewell
Youth Wellness Cam�us - SPR
Page 1 of 7
IV. Relationship of Parties: Consultant represents that tt is sktlled tn the matters addressed
in the Scope of Work and is performing tndependent funct�ons and responsibilities within its
field of expertise Consultant and its personnel are independent Consultants and not employees
of the Ctty Consultant and tts personnel have no authonty to bind the Ctty or to control the
City's employees and other Consultants None of the benefits provided by the City to its
employees, including, but not limited to, compensatton, insurance, and unemployment insurance
are available from the Ctty to the employees, agents, representatives, or sub-Consultants of the
Consultant Consultant will be solely and entirely responstble for its acts and for the acts of
Consultant's agents, employees, representatives and sub-Consultants dunng the performance of
this Agreement The City may, dunng the term of this Agreement, engage other tndependent
Consultants to perform the same or similar work
As an tndependent Consultant, Consultant is responsible for tts own management The
City's adtnmistration and enforcement of thts Agreement shall not be deemed an exercise of
managenal control over Consultant or its personnel
As an independent Consultant, Consultant is responsible for payment of all taxes and
ltcens�ng fees necessary to perform its obi�gations under this Agreement These taxes and fees
include but are not limited to State mdustnal insurance, Bustness & Occupation, State
profess�onal licenstng, and C�ty business l�censtng If any taxes or fees due the City have been
declared delinquent, the City may w�thhold the delinquent amount, plus any additional charges
ansing from the delinquency, from any payments due Consultant
V. Indemnification: Consultant shall defend, indemmfy and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, in�unes, damages,
losses or sutts, mcluding all legal costs and attorney fees, ansing out of or tn connection with the
perfonnance of this Agreement, except for that portton of the in�uries and damages caused by the
City's sole negligence
The City's review or acceptance of any of the work when completed shall not be grounds
to avoid any of these covenants of indemnification
Should a court of competent �unsdiction determtne that this Agreement is sub�ect to
RCW 4 24 l I5, then, in the event of liabtltty for damages ansing out of bodily in�ury to persons
or damages to property caused by or resulting from the concurrent negltgence of the Consultant
and the City, its officers, offictals, employees, agents and volunteers, the Consultant's ltability
hereunder shall be only to the extent of the Consultant's negligence
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S
WAIVER OF IMMUNITY UNDER 1NDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY
FOR THE PURPOSES OF THIS 1NDEMNIFICATION THE PARTIES FURTHER
ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
The provtstons of this section shall surv�ve the expiratton or termination of this Agreement
Sremerton/Shea Carr Jewell
Youth Wellness Campus - SPR
Page 2 of 7
VI. Insurance: The Consultant shall procure and maintatn for the duratton of the Agreement,
insurance against claims for in�unes to persons or damage to property whtch may anse from or �n
connectton with the performance of the work hereunder by the Consultant, tts agents,
representatives, employees, sub-consultants or sub-Consultants
Before begtnntng work on the pro�ect described in thts Agreement, the Consultant shatl
provtde a Certificate of Insurance evidenctng
1. Automobile Liabilitv msurance with limits no less than $1,000,000 comb�ned single
limtt per accident for bodily in�ury and property damage, and
2. Commercial General Liabilitv insurance wntten on an occurrence basts wtth l�mtts no
less than $ I,000,000 combtned stngle limtt per occurrence and general aggregate for
personal tn�ury, bodily tn�ury and property damage Coverage shall tnclude but not be
l�mtted to blanket contractual, products/completed operattons/broad form property
damage, explosion, collapse and underground (XCU) if appltcable, and employer's
ltability, and
3. Excess Liabilitv tnsurance with limits not less than 1,000,000 limit per occurreitce and
aggregate
4. Professional Liabilitv tnsurance with ltmits no less than $1,000,000 limtt per
occurrence/claim
Any payment of deductible or self insured retention shall be the sole responstbtlity of the
Consultant
All required poltctes shall be provided on an "occurrence" basis except professional
liabtltty insurance (if requtred), which may be provided on a"claims-made" basis
The City shall be named as an addittonal insured on the Commercial General Ltabtlity
insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an
endorsement that is acceptable to the City, which names the City as an addittonal tnsured shall be
attached to the Certificate of Insurance The City reserves the nght to recetve a certified copy of
all the requtred insurance policies and endorsements The Ctty further reserves the nght to re�ect
any unacceptable polictes and/or endorsements
The Consultant's Commercial General Liability insurance shall contain a clause stating
that coverage shalt apply separately to each insured against whom claim is made or suit is
brought, except with respects to the limtts of the tnsurer's liability
The Consultant's insurance shall be pnmary tnsurance as respects the City and it shall be
an affirmative obligation upon Consultant to advise the City's Risk Manager by fax at (360) 473-
5161, or by certified mail, return recetpt requested to City of Bremerton, attn Rtsk Management,
345 6`�' Street, Suite 600, Bremerton, WA 98337 within two days of the cancellatton, suspension
or substantive change of any insurance policy set out herein, and fatlure to do so shall be
construed to be a breach of thts Agreement
Bremerton/ Carr Jewell
Youth Wellness Campus - SPR
Page 3 of 7
The City also reserves its unqualified right to requtre at any time and for any reason,
proof of coverage in the form of a duplicate of the insurance policy with all endorsements as
evidence of coverage
VII. General Conditions:
A Reports and Informatton When requested by the Ctty, Consultant shall furnish
penodic reports and documents on matters covered by this Agreement The reports and
documents shall be furnished in the time and form requested Consultant shall matntatn
accounting records in accordance with Generally Accepted Accountmg Princtples (GAAP) to
substantiate all btlled amounts
B Ownershta and Use of Records and Documents Onginal documents, drawings,
designs and reports, includtng those in electronic format, developed under this Agreement are the
property of the Ctty All written informatton submitted by the City to the Consultant in
connectton with the servtces performed by the Consultant under this Agreement will be
safeguarded by the Consultant to at least the same extent as the Consultant safeguards like
information relattng to its own business If such informatton is publicly available or is already tn
Consultant's possesston or known to it, or is nghtfully obtained by the Consultant from thtrd
parttes, Consultant shall bear no responsibility for tts disclosure, inadvertent or otherwise
All data, documents and files created by Consultant under this Agreement may be stored
at Consultant's office in Olympia, Washington Consultant shall make such data, documents, and
files available to the Ctty upon its request at all reasonable times for the purpose of edtting,
modifying and updating as necessary until such time as the City is capable of stonng such
informatton in the City's offices Duplicate coptes of this information shall be provided to the
City upon its request, and at reasonable cost
All documents, tncluding ail reports, drawings, spectfications, computer software or other
items prepared or furnished by Consultant pursuant to thts Agreement, are instruments of service
with respect to the pro�ect and are the property of the Ctty Any reuse by the City for other than
the specific purpose intended will be at City's sole nsk
C Work Performed at Consultant's Risk Consultant shall take all precautions necessary
and shall be responstble for the safety of its employees, agents, and sub-consultants in the
performance of the work hereunder and shall ut�lize all protection necessary for that purpose
All work shall be done at Consultant's own nsk, and Consultant shall be responstble for any loss
of or damage to matenals, tools, or other articles used or held for use in connectton wtth the
work
D Place of Work The Consultant shall perform the work authortzed under this
Agreement at its offices in Olympia, Washtngton Meetings with the City staff as described in
Exhibit A, Scope of Work, shall take place at the Ctty's offices, or at tocations mutually agreed
upon by the parties
Bremerton/Shea Carr Jewell
Youth Wellness Campus - SPR
Page 4 of 7
E Entire Agreement This Agreement and its Exhibits constitutes the entire agreement
between the Parties, and the Parties acknowledge that there are no other agreements, wntten or
oral, that have not been set forth in the text of this Agreement
F Severabtlitv Should any part of this Agreement be found votd, the balance of the
Agreement shall rematn in full force and effect
G Modification This Agreement may only be modified by wntten instrument signed by
both Parties
H Wntten Notices All communications regarding this Agreement shall be sent to the
parties at the addresses listed below by regtstered or 1 st class matl, or by personal servtce, and
shall be deemed sufficiently given tf sent to the addressee at the address stated tn this Agreement
or such other address as may be hereafter specified in wnting
City Address
City of Bremerton
100 Oyster Bay Avenue No
Bremerton, WA 98312
Consultant Address
Shea Carr Jewell
2102 H Carrtage Dnve S W
Olympta, WA 98502
I Watver Failure to enforce any provision of this Agreement shall not be deemed a
waiver of that provision Waiver of any nght or power anstng out of this Agreement shall not be
deemed waiver of any other nght or power
J Non-Watver of Breach The failure of the Ctty to tnstst upon stnct performance of any
of the covenants and agreements contained herein, or to exercise any opt�on herein conferred in
one or more instances shall not be construed to be a waiver or relinqutshment of satd covenants,
agreements or opttons, and the same shall be and remain in full force and effect
K Compliance with Laws Consultant shall comply with all applicable Federal, State,
and local laws in performing its obligations under this Agreement
L Choice of Law and Venue This Agreement shall be interpreted according to the laws
of the State of Washington Any�udicial action to resolve disputes ansing out of thts Agreement
shall be brought in Kitsap County Supenor Court
M Attorneys' Fees In the event of lttigat�on to enforce any of the terms or provtstons
herein, each party shall pay all its own costs and attorney's fees
N Assignment Any assignment of this agreement by the Contractor without the wntten
consent of the City shall be void
VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the
public on the basts of race, color, national ongin, sex, religion, age, marttal status, dtsabtltty, or
sexual onentation except for employment actions based on bona fide occupational qualificatton
Bremerton/ Carr Jewell
Youth Wellness Campus - SPR
Page 5 of 7
IX. Termination: This Agreement shall retnain tn force until completion and acceptance of
the services, terminated by wntten instrument upon mutual consent, or by the City of Bremerton
for conventence This Agreement may be immediately terminated for cause by a Party if the
other Party substantially fails to perform through no fault of the termtnating Party, and the non-
performing Party does not commence correctton of the failure of performance withm thtrty (30)
days of the terminattng Party's sending notice to the non-performing Party Any Nottce by
Consultant shall tnclude a report showing the status of all items listed m the Scope of Work
current through the terminatton date
If the City receives reimbursement by any federal, state, or other source for work described in
Section [ herein, and that funding is withdrawn, reduced or limited in any way, or the pro�ect is
,
cancelled or substantially reduced after the executton date of this Agreement and pnor to the
completion of the work, the City may summanly termtnate this Agreement
A Excusable DelaYs The nght of Consultant to proceed shall not be terminated nor shall
Consultant be charged with liqutdated damages for any delays in the completion of the work due
to 1) any acts of the federal government in controlltng, restncting, or requts�ttonmg matenals,
equipment, tools, or labor by reason of war, nattonal defense, or other national emergency, 2)
any acts of the City, its consultants, or other public agencies causing such delay, and 3) causes
not reasonably foreseeable by the parties at the time of the execution of the Agreement that are
beyond the control and without the fault or negligence of the Consultant, including, but not
restncted to, acts of God, fires, floods, stnkes, or weather of unusual seventy PROVIDED,
HOWEVER, that the Consultant must promptly notify the City wtthtn ten (10) calendar days in
wnting of the cause of the delay If, on the basis of the facts and the terms of this Agreement,
the delay ts properly excusable, the City shall, in wnting, extend the time for completing the
work for a penod of time commensurate with the penod of excusable delay
B Rights Upon Terminatton In the event of terminatton, the City shall pay for all
servtces performed by the Consultant to the effective date of termination, as descnbed on a final
invoice submitted to the C�ty After terminatton, the Ctty may take possesston of all records and
data within the Consultant's possession pertaining to th�s pro�ect which may be used by the Ctty
without restnctton Any such use not related to the pro�ect which Consultant was contracted to
perfonn shall be without liability or legal exposure to the Consultant
CITY OF BREMERTON
LTANT
�
_�
Pat Coxon � �
s Intenm Director of Public Works and Utilittes
Date `7 7�
A v d to form
e erton ty Attorney
Bremerton/ Carr Jewell
Youth Wellness Campus - SPR
Page 6 of 7
�Y -
its �
Date
Attest
City Cler
R\LEGAUConu�acts\FORMS\Professwnal Services Agreement Fonn (2003) doc
Bremerton/Shea Carr Jewell
Youth Wellness Campus - SPR
Page 7 of 7
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SHEA - CARR - �1EWELL
ENGINEERING AND PLANNING SERVICES
July 15, 2011
Tom Knuckey, PE
Managing Engineer - Utdities
C�ty of Bremerton
3027 Olympus D�ive � —
Bremerton, WA 98310 ��..� �� �) A ,�
'----,
Re: Youth Wellness Center - Letter o n ement or Preliminary Plamm�g and Engineering Design
Services
Dear Tom:
We are pleased to present this letter of engagement to perform preliminary planning and engineermg
design serv�ces for the planned Youth and Wellness Center in Bremerton It is our understanding that
the Gty wishes to develop approximately 8 ac�es of a total 40 acre ex�sting high school s�te as a Youth
and Wellness Campus focusing on nutntion, fitness, education, and health. Shea Carr Jeweil is to
evaluate the current master plan, provide input and altematives to the cu�rent plan, prepare some
concept engineering design and assoaated cost informatio�, and prepare a Commercial S�te Plan Rewew
Application submittal
Per our discussions and our discussion with the pro�ect architect, we have prepared a scope of work
commensurate with your desired level of information and avadable project budget The amount of
information avadable on which to base our designs and analysis is unclear w we have made some
assumptions. Should those assumptions be inconect, we may need to make scope ad�ustments to
remain within budget parameters
The following scope of wo�k and budget reflects our understanding of your needs and ou� expected
levei of effort based on the assumed avadable �nformation
Assumptions.
� A topograph�c survey in CAD format wdl be provided includmg contour and utd�ty �nformation
If survey is not currently available, it is assumed the City wdl perform this work and prov�de the
required information As an altemative, if available, County GIS mappmg contour data may be
used for existing contour information If County GIS data is used for co�tou�s, the City will still
need to provide mformation on existing utilities
• A sod report indicating the mfiltrative capabilities of on-site sods will be prowded. If this
�nformation is unavailable, SCS sods mapping wiil be used for estimates of in�ltration
• Master plan mapping of proposed s�te parkmg and bwldmg layouts wdl be provided in CAD
format
2102H Carnage Dnve SW - Olympia, WA 98502
Offlce 3603521465 � Fax 3603521509 ( Ema�l mfo(alsheacarr�ewelicom � wwwsheaca��ewellcom
!
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Tom Knuckey
July 15, 2011
Page 2 of S
• Potential required utd�ty upgrades will be based on simple calculations of estimated need and
not on modelmg or simdar methodology.
• Client to coordinate and provide location of Eco Charette Part�c�pants in Eco Charette are
ant�apated to include pro�ect stakeholders (City staff, County staff, Boys and G��Is Club, Co-0p,
etc), but will not be advertised for general public attendance Charette wdl be half day (4
hours) The specified project budget was insufficient to include all requested work, therefore,
we have included the Eco Charette as add alternate work
• Caordination with the City of Bremerton Department of Commumty Development will irnt�ally
consist of a presubm�ttal conference in Bremerton to discuss regulatory issues with the site
Foilowmg completion of the WORK, Shea Ca�� Jewell wdl complete and submit the attached
Commerual Site Plan Review Application to the Bremerton Pro�ect Manager for his submittal to
the Department of Community Oevelopment for processing
• Shea Carr Jewell shall complete all attachments �dentified m the attached Commercial Site Plan
Review Application with the following exceptions•
o SEPA to be completed by others
o Venfication of Ownership to be completed by others
o A landscaping plan wdl not be required for site plan review submittal Site plan wdl
include requ�red landscaped areas and notat�on to meet the required codes.
o Elevation a�d/or Perspective Draw�ngs wdl be prepared by others (�f required)
o A stormwater report wdl not be �equired. It is assumed that less than 5,000 square feet
of new impervious surfaces wdl be added to the site
o Traffic calculations or analyses have not been mcluded and wdl not be required A
qualitatroe statement regarding traffic is all that wdl be reqwred for site plan rewew
o A lighting plan will not be required for the site plan review submittal and has not been
included
o Critical Areas are not present on-site so no special studies or reports are required.
• Pro�ect management shall be by the City of Bremerton, however, Steve Rice with Rice Fergus
Miller shall be cop�ed on all pro�ect deliverables and invited to all meetings.
Phase 1— Preliminary Planning and Engineering Design for Youth Wellness Campus Site Development
Plan
Task 1— Informairon Gathermg and Base Mapping
1 Obtain information from cl�ent reqwred to perform analysis including CAD files of site plan,
topographlc survey including locat�ons of existmg utdities (avadable in CAD format including
TIN), and sods information
2 Ove�lay master plan site plan on topographic survey and create pro�ect base map
�
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Task 2— Master Plan Analys�s
Tom Knuckey
��iy ss, iois
Page 3 of 5
3 Review master plan and provide "reality check" on master plan elements including amount and
Iocation of provided parking, bwlding locations, etc. Provide suggested alternatives to
elements where changes are recommended.
4. Based on suggested changes, update site plan to incorporate those changes approved by the
client. Site plan to include reqwre landscaped areas, parking dimensions, and items required on
page 9 of the Commercial Site Plan Rev�ew Applicat�on for the Site Pian Map.
5 Calculate landscape areas per Commercial Site Plan Review Application requi�ements
6. Determine permitting requirements for campus
� Determine potential campus ownership opt�ons
Task 3— Concep[ua/ Engineer�ng Design
8 Review existmg site topography and proposed development Determine grading and drainage
approach, focusing on low impact development
9 Establ�sh building fimshed floor elevations based on cu�rent topography and grading approach
10 Perform preliminary stormwater sizing calculations.
11 Review locations of existmg utdities and determine potential upgrades required to serve
campus.
12. Prepa�e conceptual engmeenng drawings includmg gradmg, dramage, and utdity plan. Concept
level plans shall be sufficient to support Commercial Site Plan Review Appliwtion Plans to
include a typ�cal roadway section.
Task 4— Prel�minary Cosi Est�mate
13 Pe�form quantity take off of planned util�ty and d�ainage �mprovements.
14. Perform earthwork estimate
15. Prepare preliminary cost estimate for site development costs
Task S— Commeraal S�fe Plan Rewew Appl�caL�on
16. Prepare Commeraal Site Plan Rewew Application form
17. Submit appl�cation and supporting documents to client fo� submittal to the City
Phase i Fee: $20,000
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Phase 1 Delroerab/es�
• Concept Level Engmeermg Drawings
• Preliminary S�te Development Cost Estimate
• Commercial Site Plan Rewew Applicat�on ~
Add Alternate Work
Tom Knuckey
July 15, 2011
Page 4 of 5
7he speafied pro�ect budget did not aflow for inclusion of all proposed scope items Therefore, we have
removed the Eco Charette from the induded work Should the Gry wish to contmue with the Eco
Charette, we anticipate the following efforts.
• Prepa�e exhibits and/or handouts for public Eco Charette
• Co(laborate w�th Rice Fergus M�IIe� on Eco Charette agenda, goals, and approach
• Attend and partic�pate �n faulitat�on of Eco Charette
We have estimated ou� budget for the Eco Charette would be approximately $5,500
Expenses
Expenses a�e inciuded in the Phase 1 budget. We have assumed a maximum of $500 of expenses wdi be
needed for this pro�ect. If expenses exceed $500, we can invoice this as a� additional T&M expense
outside of the Phase i budget or potentialiy eliminate scope items to allow for addit�onal expenses.
Additio�al Work
The estimated fees are based on our current knowledge of the pro�ect If over t�me, the scope and
ove�all ob�ectives af the pro�ect change, these fees may need to be ad�usted to reflect the modified
c�rcumstances The above scope and fee wdl expire six months from the date of th�s letter If pro�ect
approval exceeds this t�meframe, an updated fee will be provided upon request
Additionai sennces requested, but not identified in the scope of work, will be considered "extra
services" and will be charged on a time-and-matenals bas�s in accordance with the enctosed bitling rate
schedule.
Aueptance of Fee Proposal
We apprec+ate the opportumty to help you with this pro�ect and look forward to getting started. If this
scope of work and fee est�mate is acceptable, please sign below as your formal acceptance of the terms
outlmed in this proposal and return a copy to us. Once we receive the signed aaeptance letter, we wdl
prepare our Standard Agreement for Professional Services for final execution of this agreement
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July 15, 2011
Page 5 of 5
Please feel free to call me at (360) 352-1465 if you have any questions or would like any clanficat�on
regarding the enclosed proposal.
Respectfully,
Shea Carr Jewell
Jean Carr, LEED AP
Principal
Acceptartce of Proposai
N \Marketlng�Proposals�Proposal Numbe�s\P68
Campus Updated doc
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information Gathering and Base Mapping
Master Plan Analys�s
Conceptual Engineering Desig�
Preliminary Cost Estimate
Commercial Site Plan Review Applicat�on
The assumed pro�ect start date is 7/25/2011.
EXHIBIT B
SCHEDULE
Total
1 week
3 weeks
2 weeks
1 week
1 week
8 weeks
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qassi�ication
Principal Planner
Assoaate Principal
Pro�ect Manager
Project Engineer I
Senior Designer
Design Engineer
Project Planner
Engmeenn� Techrncian II
Pro�ect Coordinator II
Pro�ect Coordinator I
Admimstrative Assistant
Project Accountant
u ti
The above fee schedule represents a mult�plier of 2 95
* Forthe Princ�pai Planner and Associate Principal, the multiplied rate exceeds
the maximum allowable hourly rate so the maximum will be applied
Other Fees•
• Direct pro�ect expenses and reproduction costs are billed at cost pius 159'0
• Public hearing & expert testrmony services are bitled at 15 times hourly
rates
Reimbursable Exoenses:
• Mdeage, T�avel, Per Diem
• Bond Paper Plots
� Mylar
• Reports
• GIS System Software
• CAD Design
EXHIBIT C
Shea Carr 1ewe11, Inc.
Bilimg Rate Schedule
Hourly Billing Rate
$150.00*
$150.00*
$130 00 - $135.00
$105 00-$110 00
$100.00 - $105 00
$75.00-$80 00
$95 00 - $100 00
$70 00 - $80 00
590 00 - $95.00
$65 OQ - $70 00
$60 00 - $65 OQ
$125 00 - $130 00
Federal & IRS Rate
$5.00/Sheet
$25 00/Sheet
$50.00/Each
$10.00/Hour
$10 00/Hour
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