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07/06/2011 AGENDA
rl ¢o©© of �G�nvn�nl Q ul � CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 ❑ Phone (360) 473 -5280 ** *AMENDED * ** JULY 6, 2011 CITY COUNCIL MEETING AGENDA 1 BRIEFING 5 00 — 5 30 P M in COUNCIL CONFERENCE ROOM 603 A General Council Business 2 CALL TO ORDER 5 30 P M in FIRST FLOOR CHAMBERS A Pledge of Allegiance B Invocation 3 MAYOR'S REPORT 4 PUBLIC RECOGNITION 5 CONSENT AGENDA A Claims & Check Register B Minutes of Meeting — June 15, 2011 C Minutes of Study Session — June 22, 2011 D Minutes of Special Meeting — June 29, 2011 E Appointment of Wayne Olsen to the Civil Service Commission F Interlocal Agreement between City of Bremerton and Jefferson County G Intergovernmental Agreement extension with City of Shelton for interim traffic signal repair and maintenance H Final Payment to the Port of Bremerton for Water System Acquisition I BKAT Service Contract Extension with City of Bainbridge Island J Ordinance No 5152 relating to the Parking Bond Debt Service 6 PUBLIC HEARING(S) A Public Hearing and Approval of Local Solicitation 2011 Edward Byrne Memorial Justice Assistance Grant (JAG) Application 7 GENERAL BUSINESS A , Building a eRwe Item pulled... B Ordinance No 5153 amending Ordinance No 5133 relating to the City of Bremerton 2011 Fiscal Year Budget C Appointments to the Pro and Con Committees for the Council- Reduction Ballot Measure D Memorandum of Understanding with Kitsap 9/11 Memorial Committee to outline a process' for receiving public input on the design and to address concerns and input from the Bremerton Parks & Recreation Commission 8 COUNCIL MEMBER REPORTS 9 ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING The Bremerton Transportation Benefit District Board will meet in the Chambers immediately following the adjournment of the City Council Business Meeting... ® Americans with Disabilities Act (ADA) accommodations provided upon request Those requiring special accommodations should contact the City Cleric's Office at (360) 473 -5323 by noon on the Monday preceding the Council meeting BREMERTON CITY COUNCIL MEETING SPEAKERS LIST PLEASE PRINT YOUR NAME BELOW IF YOU WISH YOUR COMMENTS TO BE INCLUDED IN THE RECORD ' r L L (S Zee qMc-A �3� S 7 on S. Tw /�Z 17 `Kl� /cSt� �C�LOi( /�r G���LJ�{�s�, d�Ki✓�7�D•�r e-,P / 1 r 40 -- L L/ '/ - ?C) rr 3 S AvAL Z? re-m o e,� REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING TO THE CLERK THANK YOU AGENDA BILL CITY OF BREMERTON CITY COUNCIL 56 a now message museum 0 mossommummomonsomm s noun we sommussummummums 0 monsoonal SUBJECT: City Council Meeting Minutes T V 1 , oZo 11 For meeting of COUNCIL MEETING Date Department: City Council TV it N — i5 t J-011 Presenter. Will Maupin, President Phone (360) 473 -5280 SUMMARY: Attached is a summary of the City Council Meeting ATTACHMENTS: Meeting Minutes FISCAL IMPACTS: N/A APPROVALS: N/A RECOMMENDED MOTION: Move to approve the Consent Agenda as presented STUDY SESSION ACTION: Consent A enda ❑ General Business ❑ Public Hearing COUNCIL PRESIDENT. COUNCIL ACTION: ❑ Approve ❑ Deny d Table ❑ Continue ❑ No Action Form Updated 4/18/2011 DIGITAL RECORDING CITY COUNCIL MEETING MINUTES June 15, 2011 The weekly meeting of the City Council of the City of Bremerton was called to order in the City Council Conference Room 603, of the NORM DICKS GOVERNMENT CENTER, 345 6"' Street, Bremerton, Washington, Wednesday, June 15, 2011, at 5 00 PM, with Council President Will Maupin presiding Council Members present were Nick Wofford, Carol Arends, Dianne Robinson, Greg Wheeler, Roy Runyon, Adam Brockus, Cecil McConnell, and Jim McDonald Also present were City Attorney Roger Lubovich, City Clerk Carol Etgen, and Legislative Assistant Lori Smith A COUNCIL BRIEFING was then held to discuss General Council Business at 5 00 PM in the Council Conference Room At 5 30 PM the meeting moved to the Meeting Chambers The Pledge of Allegiance was led by Council Member Jim McDonald followed by the invocation provided by Pastor Roger Hennigan of Apostolic Life Tabernacle MAYOR'S REPORT — Mayor Lent • Presented a Mayor's Appreciation Award to local artist Gerald Wright for his generosity in donating his painting titled "A Perfect Balance "to the City of Bremerton, • Proclaimed July 2011 as "Parks & Recreation Month ", and brought forward Jeff Elevado of the Parks & Recreation Department to accept the proclamation, as well as to provide highlights of Park's Department events and activities taking place this summer, • Recognized the members of the City's Street Department for all of their efforts, • Thanked all of the members of the Ferry Lobbying Committee including Council Member Adam Brockus • Announced that the Bremerton Bar & Grill will be hosting a fundraiser this Saturday evening from 5 00 to 8 00 PM to benefit the USGA Junior Amateur Golf Tournament, • Announced that the United Way "Day of Caring "will be held on Wednesday, June 22, • Proclaimed July 4, 2011 as "Independence Day" in the City of Bremerton, • Looked forward to the Grand Opening of the new Rice Fergus Miller office on June 24, • Hoped people would try Sabaidee, a new restaurant serving Thai and Lao cuisine, and • Encouraged the public to attend the South Kitsap Industrial Area (SKIA) Open House tomorrow, June 16, from 5 00 to 7 00 PM in the Meeting Chambers PUBLIC RECOGNITION Lena Swanson asked for consideration from the City for more flower baskets on Callow and better care of the Pendergast Dog Park, considered withdrawing from the District 6 candidacy, and suggested the City license bikes CONSENT AGENDA A Check Numbers 343469 through 343646, and EFT -10938 through EFT -10975 in the amount of $3,905,511 82, Regular Payroll for the pay period ending May 31, 2011 in the amount of $767,79208 B Minutes of Meeting — June 1, 2011 C Minutes of Study Session — June 8, 2011 D Appointment of Jeremy Southerland to the Design Review Board E Reappointment of David Dinkuhn to the Design Review Board F Appointments of Carolyn Neal, Deborah Housen, and Michelle Tomlinson to the Lodging Tax Advisory Committee G Bid Award to Fields Roof Service, Inc for the West Section Roof Replacement at the Police Facility located at 1025 Burwell Street City Council Meeting Minutes Wednesday, June 15, 2011 Page 2 of 4 H Amendment to the Security Contract with Kitsap County for Court Security Services I Professional Services Agreement with the Broughton Law Group, Inc , PS for Legal Services J Professional Services Agreement with the Summit Law Group to negotiate collective bargaining agreements 05:57:45 M /S /C /U (Runyon /Robinson) Move to approve the CONSENT AGENDA as presented PUBLIC HEARING 6A — ORDINANCE NO. 5151 VACATING A PORTION OF THE ALLEY BETWEEN WERNER ROAD, MONROE STREET, BLUMER STREET, AND AUTO CENTER BOULEVARD Gunnar Fridriksson Civil Engineer with the Public Works & Utilities Department, summarized that David Barcelon petitioned the City of Bremerton to vacate the westerly 510 feet of the alley adjacent to Blumer Street The easterly portion of the alley was vacated in 1995 with Ordinance No 4501 for the applicant's development of the Truck Town dealership The existing alley is an undeveloped dead end right -of -way which has no potential for development by the City All adjacent properties surrounding the alley are owned by the applicant This is a Class III Right -of -Way and compensation is not required in accordance with Bremerton Municipal Code (BMC) Chapter 11 20 140 There were no comments from the public 05:59:43 Motion to vacate the alley was made by Wheeler, and seconded by Brockus Comments in support of the vacation were provided by Mr Wheeler and Mrs. Arends 06:00:55 M /S /C /U (Wheeler / Brockus) Move to pass Ordinance No 5151 to vacate a portion of the alley between Werner Road, Monroe Street, Blumer Street, and Auto Center Boulevard GENERAL BUSINESS 7A — PROFESSIONAL SERVICES AGREEMENT WITH AHBL FOR ENGINEERING SERVICES FOR THE KIWANIS PARK AND GREEN STREETS PROJECT Wyn Birkenthal Parks & Recreation Director, explained that a Request for Qualifications (RFQ) was advertised on March 4, 2011 for the consultant section for the Kiwanis Park and Green Streets Project Of the five (5) submittals received, AHBL was ranked as the most qualified to perform the civil and structural engineering services necessary for the project The proposed contract includes Low Impact Development (LID) design services for Kiwanis Park improvements and Street Improvements on 4th and 5 Streets in the vicinity of Kiwanis Park A PowerPoint presentation was made by Collette Berna of the Parks & Recreation Department to show the highlights of the project There were no comments from the public 06:12:09 Motion to approve the professional services agreement was made by McConnell, and seconded by Runyon Discussion was then opened to the Council Mr. Runyon asked who the volunteers could contact in the City to assist with maintenance issues Ms. Berna answered that she may be contacted directly at (360) 473 -5429 Mr. Wheeler asked if the City is responsible for maintenance of the rain gardens Ms. Berna responded that if the rain gardens stopped working, then the City would be responsible, but light maintenance such as weeding will be provided by volunteers City Council Meeting Minutes Wednesday, June 15, 2011 Page 3 of 4 06:16:25 M /S /C /U (McConnell /Runyon) Move to approve the Professional Services Agreement between the City of Bremerton and AHBL in an amount not to exceed $76,462, and authorize the Mayor to finalize and execute the agreement with same terms and conditions as presented 713 — BUDGET ADJUSTMENT TO COVER THE COST OF ADDITIONAL SUNDAY FOOT FERRY SERVICE BETWEEN BREMERTON AND PORT ORCHARD Becky Hasart Financial Services Director, stated that the City of Port Orchard contacted the City of Bremerton to gauge interest in extending the foot ferry service between the two cities every Sunday between Memorial Day and Labor Day There is currently an agreement for Saturday service and for specific "festival" Sundays. This discussion would add the remaining Sundays not already covered The intent is to spur economic development and tourism for both downtowns and the Port's marina There were no comments from the public 06:19:30 Motion to approve the budget adjustment was made by Runyon, and seconded by McConnell Discussion was then opened to the Council, Mr. Runyon, Mr. Brockus. Mr. McConnell. Mr. Mauoin. and Mr. Wofford provided comments in support Mr. McDonald was concerned about spending the money right now, and Mr. Wheeler would like to hear more from the local businesses because he is not convinced that they support the idea 06:40:25 M /S /C (Runyon /McConnell) Move to authorize the Finance Department to amend the non - departmental cost center budget in the General Fund for up to $6,435 to fund the twelve (12) additional Sundays for foot ferry service between Port Orchard and Bremerton Voted in favor of Motion Runyon, Robinson, Arends, Wofford, McConnell, Brockus, Maupin Voted against Motion Wheeler, McDonald Motion carried 7 -Yes, 2 -No COUNCIL MEMBER REPORTS Nick Wofford thanked all of the citizens who volunteer their services, and promoted 'think global but shop local' Carol Arends was thankful for all of the businesses that have been able to stay open, and reported on the CenCom Policy Board meeting she recently attended Dianne Robinson invited everyone to attend the Juneteenth Celebration that will be held this Saturday, June 18 at Evergreen Rotary Park from 1 00 to 6 00 PM Gregg Wheeler encouraged citizens to shop the local businesses, looked forward to the Association of Washington Cities (AWC) Annual Conference that he will be attending next week with fellow Council Member Nick Wofford and Mayor Patty Lent, and thanked Dave Fergus for providing an informative report on the 9/11 Memorial Design at his District 5 Meeting held Monday night adding that he was pleased with the feedback Roy Runyon reminded everyone that the Bremerton Farmer's Market is held at Evergreen Rotary Park from 4 00 to 7 00 PM every Thursday through October 13, and the SKIA Open House will be tomorrow night, June 16, from 5 00 to 7 00 PM in the Meeting Chambers Adam Brockus announced that the Manette Garage Sale would be held all day on Saturday, June 25, and the Hill Climb Dedication for Jennifer Balliet would be held on Sunday, June 26 at 2 00 PM at the corner of East 11 m Street & Trenton Avenue City Council Meeting Minutes Wednesday, June 15, 2011 Page 4 of 4 Jim McDonald discussed the highlights of the 2 -%Z hour Public Works Committee Meeting that was held yesterday, including a thorough report from the Forestry Division, and announced that the Combined Sewer Overflow (CSO) Celebration will be held on Wednesday, June 29 from 9 30 to 11 30 AM in the Meeting Chambers which will also include walking tours downtown and around the wastewater treatment plant Will Maupin discussed the progress of the City's CSO program and the improvements and the significance of the CSO celebration to be held on June 29, mentioned that there will be a ballot issue in November proposing the reduction of Council Districts from 9 to 7 and that the City will need volunteers to write the pro and con statements for the ballot President Maupin adjourned the Council Meeting at 6 55 PM Prepared and Submitted by ORI SMITH Legislative Assistant Attest CAROL ETGEN, City Clerk WILL MAUPIN, City Council President WMCEIscg AGENDA BILL CITY OF BREMERTON CITY COUNCIL 15 SUBJECT: City Council Meeting Minutes For meeting of COUNCIL MEETING Date TJ y 40, O Department: City Council �V lne? 2. 2. , Presenter: Will Maupin, President S+V d Sz SSro Phone: (360) 473 -5280 SUMMARY: Attached is a summary of the City Council Meeting ATTACHMENTS: Meeting Minutes FISCAL IMPACTS: N/A APPROVALS: N/A RECOMMENDED MOTION: Move to approve the Consent Agenda as presented STUDY SESSION ACTION: Consent Agenda ❑ General Business ❑ Public Hearing COUNCIL PRESIDENT. COUNCIL ACTION: ❑ Approve ❑ Deny EfTable ❑ Continue ❑ No Action Form Updated 4/18/2011 DIGITAL RECORDING CITY COUNCIL STUDY SESSION MINUTES June 22, 2011 A Study Session of the City Council of the City of Bremerton was called to order in the City Council Conference Room 603, of the NORM DICKS GOVERNMENT CENTER, 345 6 Street, Bremerton, Washington, Wednesday, June 22, 2011, at 5 00 PM, with Council President Will Maupin presiding Council Members present were Carol Arends, Roy Runyon, Adam Brockus, Cecil McConnell, and Jim McDonald Council Member Dianne Robinson was absent, and Council Members Nick Wofford and Greg Wheeler were attending 2011 Association of Washington Cities Annual Conference in Spokane. Legislative Assistant Lori Smith was present to provide staff support President Mauoin emphasized that the Study Session was open to the public, however there would be no opportunities for input or participation, that no action will be taken, and the content of these items is subject to change. A NO DISCUSSION PLANNED - The following items are budgeted items or have been reviewed by the appropriate Council Committee 1 Appointment of Wayne Olsen to the Civil Service Commission — Mayor Patty Lent Consent Agenda on July 6, 2011 2 Interlocal Agreement between the City of Bremerton and Jefferson County — Jim Orton, Operations Manager, and Jim McDonald, Public Works Committee Chair Consent Agenda on July 6, 2011 3 Intergovernmental Agreement extension with the City of Shelton for interim traffic signal repair and maintenance — Jim Orton, Operations Manager, and Jim McDonald, Public Works Committee Chair Consent Agenda on July 6, 2011 4 GeRtFaGt Award to Pump TeGh, IRG f9F UpgFade of Sewage Pump Station GE 1, PUFAP!Rg Item was postponed until July 13 5 Final Payment to the Port of Bremerton for Water System Acquisition — Tom Knuckey, Managing Engineer, Water & Wastewater Utilities, and Jim McDonald, Public Works Committee Chair Consent Agenda on July 6, 2011 6 Bremerton - Kitsap Access Television (BKAT) Service Contract Extension with the City of Bainbridge Island — Chadeen Burnette, Public Access Manager, and Nick Wofford, Finance Committee Chair Consent Agenda on July 6, 2011 B FULL DISCUSSION ITEMS 7 Contract Award to Pacific Mobile Structures, Inc for construction of Modular Building at 100 Oyster Bay Avenue — Gunnar Fridriksson, Civil Engineer, and Jim McDonald, Public Works Committee Chair General Business on July 6, 2011 8 ff to 11 0 ' Item was postponed until July 13... 9 Memorandum of Understanding with Kitsap 9/11 Memorial Committee to outline a process for receiving public input on the design and to address concerns and input from the Bremerton Parks & Recreation Commission — Wyn Birkenthal, Park & Recreation Department Director, City Council Study Session Minutes Wednesday, June 22, 2011 Page 2 of 2 Jim McDonald, Kitsap 9/11 Memorial Committee Member; and Dave Fergus, Kitsap 9/11 Memorial Committee Chair General Business on July 6, 2011 10 Ordinance amending Ordinance No. 5133 relating to the City of Bremerton 2011 Fiscal Year Budget — Becky Hasart, Financial Services Director, Caroline Tompson, Budget Analyst, and Nick Wofford, Finance Committee Chair General Business on July 6, 2011 11 Ordinance relating to the Parking Bond Debt Service — Becky Hasart, Financial Services Director; and Nick Wofford, Finance Committee Chair Consent Agenda on July 6 2011 12 Appointments to the Pro and Con Committees for the Council Reduction Ballot Measure — Roger Lubovich, City Attorney General Business on July 6 2011 GENERAL COUNCIL BUSINESS Council Committee Chair reports were provided, and General Council Business was discussed President Maupin adjourned the Study Session at 7 30 PM Prepared and Submitted by 4A9 LORI SMITH Legislative Assistant Attest CAROL ETGEN, City Clerk WILL MAUPIN, City Council President W M CE Is cg AGENDA BILL CITY OF BREMERTON CITY COUNCIL 5D ■■ asaanaanusDuesasanomonsoononSamNONE00BoasoNomaaMonsaaasanaaanaamenonOnoaaaaamOnoaawool SUBJECT: City Council Meeting Minutes For meeting of COUNCIL MEETING Date �j f Department: City Council Tung �q ,'Z I Presenter* Will Maupin. President Jam- pe-Ci Qt Mf-e7\ih1 Phone (360) 473 -5280 SUMMARY: Attached is a summary of the City Council Meeting. ATTACHMENTS: Meeting Minutes FISCAL IMPACTS: N/A APPROVALS: N/A RECOMMENDED MOTION: Move to approve the Consent Agenda as presented STUDY SESSION ACTION: Consent Agenda ❑ General Business ❑ Public Hearing COUNCIL PRESIDENT: l� COUNCIL ACTION: ❑ Approve ❑ Deny E Table ❑ Continue ❑ No Action Forth Updated 4/1812011 DIGITAL RECORDING CITY COUNCIL SPECIAL MEETING MINUTES June 29, 2011 A Special Meeting of the City Council of the City of Bremerton was called to order in the City Council Conference Room 603 of the NORM DICKS GOVERNMENT CENTER 345 6 Street, Bremerton, Washington, Wednesday, June 29, 2011, at 5 00 PM, with Council President Will Maupin presiding Council Members present were Nick Wofford, Carol Arends, Dianne Robinson, Greg Wheeler, Roy Runyon, Adam Brockus, Cecil McConnell, and Jim McDonald Legislative Assistant Lori Smith was present to provide staff support President Maupin emphasized that the Special Meeting was open to the public, however there would be no opportunities for input or participation and that no action will be taken A STREET FUNDING OPTIONS Discussion was continued from the March 30, 2011 Study Session Because no other funding sources have been identified, it was agreed to schedule a Special Meeting of the Transportation Benefit District (TBD) Board immediately following the regular Council Meeting on July 6, 2011 to consider authorizing a $20 annual vehicle fee B GENERAL COUNCIL BUSINESS a Council Committee Chair reports were provided, and b General Council Business was discussed President Maupin adjourned the Special Meeting at 5 45 PM Following a 15- minute recess, Council then reconvened for a 1 -hour Exempt Closed Session to discuss "Labor Negotiations and Proceedings" per RCW 42 30 140(4)(b) Prepared and Submitted by b 4 L RI SMITH Legislative Assistant Attest CAROL ETGEN, City Clerk WILL MAUPIN, City Council President WMCEIscg AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■• eerreeereeaaeeeeeeeeeeeeeerereeeeereeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee ■■eeeeeeee� SUBJECT: Appointment to the Civil Study Session Date June 2 - 2 , 2 l Service Commission COUNCIL MEETING Date Zul y (0 Department. txecutive Presenter Mayor Lent Phone 473 -5266 SUMMARY: There is a vacancy on the Civil Service Commission and it is recommended Wayne Olsen be appointed to fill the vacancy ATTACHMENTS: Application for Appointment available in the Mayor's office FISCAL IMPACTS (Include Budgeted Amount) None APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR RECOMMENDED MOTION: Move to appoint Wayne Olsen to the Civil Service Commission STUDY SESSION ACTION: VC ❑ General Business ❑ Public Hearing COUNCIL PRESIDENT COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 4/18/2011 AGENDA BILL CITY OF BREMERTON CITY COUNCIL 45F SUBJECT: Interlocal Agreement between Study Session Date June 22, 2011 City of Bremerton and Jefferson County COUNCIL MEETING Date July 6, 2011 Department Public Works Presenter Jim OrtonNincent Akhimie Phone 473 -5359 SUMMARY: It has been requested that the City of Bremerton and Jefferson County enter into an intergovernmental agreement Per RCW 39 34, this agreement will allow both the City of Bremerton and Jefferson County to contract with each other to fumish labor, equipment and/or materials on a reimbursable basis ATTACHMENTS: Interlocal Agreement between the City of Bremerton and Jefferson County, City of Bremerton rental agreement FISCAL IMPACTS (Include Budgeted Amount) Fiscal impacts are unknown at this time as this is an as- needed agreement without scheduled maintenance or repairs Proceeds under this agreement will be deposited into the "miscellaneous revenue" of the 102 fund APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR RECOMMENDED MOTION: Move to approve an Interlocal Agreement with Jefferson County and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented STUDY SESSION ACTION: (� Con ent Agenda ❑ General Business ❑ Public Hearing COUNCIL PRESIDENT COUNCIL ACTION: ❑ Approve ❑ Deny Table ❑ Continue ❑ No Action Form Updated 4/18/2011 i INTERLOCAL AGREEMENT BETWEEN JEFFERSON COUNTY AND THE CITY OF BREMERTON This Interlocal Agreement is made and entered into tlus day of , 2011 pursuant to the provisions of Chapter 39 34 RCW by and between the County of Jefferson and the City of Bremerton Either party to the agreement may request labor, equipment, or materials from the other Agency as they find mutually beneficial. WHEREAS, both parties employ persons who specialize in certain types of public works projects and also own certain types of equipment and have access to certain materials, and WHEREAS, the parties may from time to time need additional labor, equipment, or materials or have labor, equipment, or materials available in certain locations which ( could be used by the other party to this agreement, and WHEREAS, both parties will benefit from cooperation in this manner, and WHEREAS, Chapter 39 34 RCW provides that local governmental agencies may enter into cooperative agreements for their mutual benefit NOW THEREFORE, in accordance with RCW 39 34 and in consideration of the terms, conditions, covenants, and performances contained herein, or attached and incorporated and made part hereof, the County of Jefferson and the City of Bremerton, through their respective legislative bodies, do hereby agree as follows I PURPOSE OF AGREEMENT The purpose of this agreement is to provide for cooperation between the parties by allowing either party to furnish labor, equipment, or materials when available to the other party on a reimbursable basis Pagel of 4 I II ADMINISTRATION OF AGREEMENT The Public Works Director of each jurisdiction that has entered into this Interlocal Agreement shall be responsible for the administration of this Interlocal Agreement for his or her jurisdiction III REQUEST FOR SERVICES Each request for service shall be in writing and shall specify the particular service required, the amounts and types of labor, equipment, and material required, the location of the work, the estimated cost of the work, and other information pertinent to the request Upon receipt of the request, the party which has been requested to supply the service shall indicate their acceptance or refection of the request, have it signed by their authorized official, and return one copy to the requesting party In cases of emergency, the request and approval may be done verbally, but must be documented in writing within 48 hours of the verbal request. IV PAYMENT The parties to this agreement agree that the party receiving services under this agreement shall reimburse the party providing the services for their actual direct and related indirect costs including any administrative overhead charges Partial payments shall be made by the party receiving services upon request of the providing party, to cover costs incurred These payments are not to be more frequent than one (1) per month It is agreed that any such partial payment will not constitute agreement as to the appropriateness of any item V RECORDS RETENTION AND AUDIT The parties agree to maintain records of all costs incurred under this agreement, in accordance with a work order accounting system as prescribed and approved by the State Auditor's Office These records shall be kept available for inspection and audit by the party requesting the service for five (5) years after payment of the requested service. VI CARE AND MAINTENANCE OF EQUIPMENT The parties agree that any time a request is made for the use of equipment that the requesting party shall be responsible for the proper care, maintenance, and security of the equipment until the equipment is returned to the owner. Any damage other than normal wear and tear will be the responsibility of the party in possession of the equipment at the time the equipment is damaged Page 2 of 4 VII RIGHT OF ENTRY The parties to this agreement hereby grant and convey to each other the right of entry upon all said land in which the parties have interest, within or adjacent to the right of way of the highway, road, or street for the purpose of accomplishing all work or services requested as part of this agreement VIII EMPLOYEES All employees assigned to work pursuant to this agreement remain employees of their respective agency at all times and shall perform the work requested under sole supervision of their agency Procedures used in performance of work pursuant to this agreement shall be mutually agreed to in writing IX LEGAL RELATIONS No liability shall attach to the parties to this agreement by reason of entering into this agreement except as expressly provided herein Each party shall defend, indemnify, and hold harmless the other party from and against all claims, suits and/or other actions ansing from any negligent or intentional act or omission of that party's employees, agents, and/or authorized subcontractors ansmg from the performance of this agreement X TERMINATION OF AGREEMENT The right is reserved by the parties to this agreement to terminate the agreement at any time by giving 30 days written notice to the other party XI DURATION OF AGREEMENT This Interlocal Agreement shall be of indefinite duration unless terminated pursuant to Section X above Page 3 of 4 IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT as of the day and year first above written CITY OF BREMERTON BOARD OF COMMISSIONERS BREMERTON, WASHINGTON JEFFERSON COUNTY, WASHINGTON Mayor John Austin, Chair Date Phil Johnson, Member David Sullivan, Member Date Approved as to form only this 9 4 day of Pp Y 2011 Deputy Prosecuting Atto Frank Gifford, Public Works Director Page 4 of 4 RENTAL AGREEMENT FOR WIRTGEN ASPHALT GRINDER This agreement is between the City of Bremerton Public Works and Utilities Department and for the rental of the Wirtgen 1000 asphalt grinder. has requested from the City of Bremerton Public Works and Utilities Department the rental of a Wirtgen 1000 asphalt grinder for the dates listed below Per this agreement the requesting party assumes all responsibility for the proper care, maintenance, and security of the equipment until returned to the City of Bremerton. Any damage other than normal wear and tear will be the responsibility of the party in possession of the equipment at the time the equipment is damaged The rental rate for the Wirtgen 1000 grinder is a month pro- rated to the day. The grinder has been serviced and fueled and ready for service. The teeth have been inspected and are in good condition. It is the responsibility of the user (operator) to inspect teeth, drum, belts and all fluids before each use of the machine Additional teeth are available upon request at $288.00 per bucket of 50, holders are $25 00 each. understands it is responsible for the cost associated with pickup, moving and return of the machine. The grinder shall be returned clean or an additional fee of $150 00 will be charged Upon return, the equipment shall be checked by the City of Bremerton Equipment Services Division. Dates requested from to Hour reading out Hour reading in City of Bremerton Lessee Date Date: DATE SUBMITTED: AGENDA BILL CITY OF BREMERTON CITY COUNCIL 15 SUBJECT: Approval to extend ♦he- Xh ltr= Committee Meeting Date: June 22, 2011 G VO-M irnt 44 1Agreement with the City of COUNCIL MEETING Date: July 6, 2011 Shelton for interim traffic signal repair and Department: Public Works Ops maintenance Presenter: Jim Orton Phone: 5359 SUMMARY: The City of Bremerton and the City of Shelton currently have an interim agreement that allows the City of Shelton to request assistance from the City of Bremerton in the maintenance and repair of traffic lighting. The current agreement is set to expire on June 30` 2011 and with council approval will be extended 1 year and expire on June 30 2012. ATTACHMENTS: Copy of Intergovernmental Agreement Extension, copy of the existing agreement with the City of Shelton FISCAL IMPACTS (Include Budgeted Amount): Fiscal impacts are unknown at this time as this is an on -call agreement without scheduled maintenance or repairs. Proceeds from work performed under this agreement will be deposited in the "miscellaneous revenue" of the 102 fund. APPROVALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: COUNCIL PRESIDENT: CONSENT AGENDA GENERAL BUSINESS ❑ PUBLIC HEARING ❑ RECOMMENDED MOTION: Move to approve the extension of the Intergovernmental agreement for traffic signal repair and maintenance services between the City of Shelton and the City of Bremerton and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: [:]Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Department of Public Works 525 W. Coto St. • Shelton, WA 98584 • PHONE (360) 428-9731 . FAX (360) 426-7746 ,yea . TRANSMITTAL May 11, 2011 Carol Etgen, City Clerk City of Bremerton 345 6th Street, Suite 600 Bremerton WA 98337 Subject City of Shelton - 4ntergovemmental Agreement Extension COPIES I DESCRIPTION 1 (original) Amendment to Intergovernmental Agreement No. 1 Ms. Etgen : Please see the enclosed Amendment to the existing agreement between the Cities of Shelton & Bremerton for Traffic Signal Repair & Maintenance Services. This agreement is scheduled to expired on June 30, 2011 The amendment would extend the agreement for one year. Once I receive the executed amendment back, I will record the document with Mason County. I will forward of a copy of the recorded document for your files. Please feel free to contact me directly if you have any questions. S incerely, Doni Kotas -Tamer Project & Purchasing Coordinator cc. file After recording, return to: City of Shelton — Public Works Department 525 W. Cota Street Shelton. WA 98584 Amendment to Intergovernmental Agreement No. I Agency City of Shelton Name of Agreement interim Traffic Signal Repair & Maintenance Services THE CITY OF BREMERTON desires to amend the agreement entered into with CITY OF SHELTON executed on May 5, 2010 and identified as the Interim Trafflc Signal Repair & Maintenance Services. All provisions in the basic agreement remain in effect except as expressly modified by this amendment as follows: Section 13 of the Intergovernmental Agreement is hereby amended to read: This agreement shall become effective immediately upon execution and shall expire on June 30, 2M 2012. If you concur in this supplement and agree to the changes as ed above, please sign in the appropriate spaces below and return to this office for fin cti City of Bremerton Date f Shelton Date Print Name and Title Steve Goins Director of Community Economics & Development and Public Works Administration & Services After recording, return to: City of Shelton — Public Works Dep ent 525 W. Cota Street Shelton. WA 98584 INTERGOVERNMENTAL AGREEMENT FOR INTERIM TRAFFIC SIGNAL REPAIR AND MAINTENANCE SERVICES This is an Interlocal Agreement (Agreement), dated this day of . 2010, by and between the City of Bremerton, a Washington City (Bremerton), and the City of Shelton, a Washington City (Shelton) and collectively referred to as the "Parties." In consideration of the mutual covenants and conditions hereinafter provided, pursuant to the Interlocai Cooperation Act, Chapter 39.34 RCW, it is agreed as follows: RECITALS WHEREAS: Shelton has recently acquired the ability to perform routine and on -going maintenance of its traffic signals, and determined that cancellation of the existing Traffic Signal Maintenance Agreement with Bremerton was in the best interest ofthe City; and, WHEREAS: Shelton will still need assistance when work -load issues require or when required repairs are outside of the current certifications of City stall; and, WHEREAS: Bremerton previously provided all traffic signal maintenance for Shelton and is willing to provide interim support on an on -call basis; and, WHEREAS: Shelton is evaluating its long-term needs for support services and the most cost effective way to acquire those services. Now, THEREFORE it is agreed between the Parties as follows: I . Bremerton shall provide equipment; personnel, and service to repair or maintain Shelton's traffic control signals and their components on an on -call basis as requested by the Shelton City Engineer 2. After receiving an invoice from Bremerton setting out the cost of equipment, personnel, and supplies or parts, Shelton shall remit payment to Bremerton within thirty (30) days. 3 Bremerton shall charge "outside rates" in the amount of $80.00 (eighty dollars) per hour, per dispatched representative, commencing at the time equipment is first loaded into Bremerton vehicles, and ending at the point where the Bremerton representative arrives back in Bremerton. 4. Bremerton shall charge established equipment rates and will invoice Shelton for procured repair parts, plus a 10% (ten percent) restocking fee. 5. Bremerton shall provide on-call maintenance and/or repair services to Shelton 24 hours per day, 7 days per week. Response to service requests shall be handled in a timely manner, with consideration given to the urgency of a request and the potential for unsafe conditions. 6. Bremerton has the right to refuse to repair any signal or component based on unsafe conditions, but shall immediately notify the Shelton City Engineer of such refusals, so that the unsafe condition can be promptly addressed. Traffic Control System lnterlocal Agreement Paget oft 7 Shelton may terminate this agreement at any time, for any reason, but following termination shall compensate Bremerton for any unpaid work performed prior to termination. Bremerton may terminate this agreement with thirty (30) days advance written notice to Shelton. 8. None of the parties shall be liable nor deemed to be in default for delay or failure in performance under the agreement or other interruption of service or employment resulting, directly or indirectly, from acts of God, civil or military authority, acts of the public enemy, terrorism, bomb threats, computer virus, epidemic, power outage, acts of war, accidents, fires, explosions, earthquakes, floods, failure of transportation, machinery, or supplies, vandalism, strikes or other work interruptions by the employees of any party, or any other cause beyond the reasonable control of the party affected thereby. However, each parry shall utilize its best good faith efforts to perform under this agreement in the event of any such occurrence or circumstance. 9. Shelton shall defend, indemnify, and hold Bremerton harmless for all claims for damages arising out of alleged fault, misconduct, or negligence by Shelton. Bremerton shall defend, indemnify, and hold Shelton harmless for all claims for damages arising out of alleged fault, misconduct, or negligence by Bremerton. Both parties waive industrial insurance defenses under RCW Title 51 for purposes of this indemnity clause. 10. This agreement shall be governed for all purposes by the law of the State of Washington. The venue for any action arising under this agreement shall be in Mason County, Washington, unless otherwise mutually agreement in writing by the parties. 11. No amendments or variations of the terms and conditions of this agreement shall be valid unless they are in writing and signed by all of the parties thereto. 12. This agreement shall be enforced to the fullest extent permitted by applicable law. If any term or provision of this agreement is held to be invalid, illegal, or unenforceable by a court or other governmental authority of competent jurisdiction, such invalidity, illegality or unenforceabilriy shall not affect any other term or provision of this agreement, which shall remain in full force and affect 13. This agreement shall become effective immediately upon execution and shall expire on June 30, 2010. IN WITNESS WHEREOF, the parties bereto have duly executed this agreement the date first above written; City of Shelton: City of Bremerton: Steve Goms, Shelton Public Works Director City of Bremerton Approved Authority, Signature and Tale Vicki Look, Shelton City Clerk Bremerton City Attorney Bremerton City Clerk Traffic Control System Interlocai Agreement Page 2 of 2 AGENDA BILL CITY OF BREMERTON CITY COUNCIL 45H ■■ eeeeeeeeseeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee SUBJECT: Approve Final Payment to the Study Session Date June 22, 2011 Port of Bremerton for Water System COUNCIL MEETING Date July 6, 2011 Acquisition Department Public Works & Utilities Presenter Tom Knuckey Phone 473 -2376 SUMMARY: In 1999, the City entered into a water system acquisition agreement with the Port of Bremerton for the sum of $160,000 This agreement was extended in 2006, and is currently scheduled to terminate in July 2011 The agreement allowed for credits to reduce the total amount owed to the Port, the City and Port have annually accounted for credits and agree the current balance owing is $111,232 38 The requested action before City Council is approval of payment to the Port of Bremerton of $111,232 38 per the terms of the 1999 agreement ATTACHMENTS: 1 Council Summary, 2 1999 Agreement with the Port of Bremerton, 3 2006 Agreement Extension Letter, 4 April 2011 Letter from Port of Bremerton FISCAL IMPACTS (Include Budgeted Amount) The amount owing was recognized as an expense in 1999 and has been carried as a liability on the Water Fund Balance Sheet since that time Because the expense has already been recognized in the budget year in which it was obligated, there is no budget impact for this year While this payment will reduce the cash in the fund and remove the liability from the balance sheet, it will not affect the Water Fund ending fund balance APPROVALS: DEPARTMENT DIRECTOR w CITY ATTORNEY FINANCE DIRECTOR RECOMMENDED MOTION: Move to approve final payment to the Port of Bremerton for the sum of $111,232 38 to satisfy the terms of the Water System Acquisition Agreement STUDY SESSION ACTION: Con nt A en ❑ General Business ❑ Public Hearing COUNCIL PRESIDENT COUNCIL ACTION: ❑ Approve ❑ Deny Table ❑ Continue ❑ No Action Form Updated 4/18/2011 FINAL PAYMENT TO THE PORT OF BREMERTON FOR WATER SYSTEM ACQUISITION SUMMARY On July 13, 1999, the City and Port executed the attached agreement for "owning, operating, maintaining, and planning water system and service to the Port of Bremerton by the City of Bremerton " This agreement states in part " The City shall compensate the Port through credits, in heu of payments, against established facility fees, connection fees, and such other in-kind services, such as design and construction, as the City and Port mutually agree Five years from the date of this agreement there shall become owing from the City to the Port the amount of $160, 000, less the value of credits accumulated to that date. " In 2006, the 1999 agreement was subsequently by letter agreement for a period of 5- years, establishing anew termination date of July 13, 2011 A copy of the letter agreement is attached In early 2011, the City contacted the Port to discuss the disposition of this agreement, and agreed it is in the interest of both to terminate the agreement The City received the attached letter from the Port in April indicating the agreement would not be extended further, and confirming the total amount owing is $111,232 38 FISCAL SUMMARY The amount owing was recognized as an expense in 1999 and has been carried as a liability on the Water Fund Balance Sheet since that time Because the expense has already been recognized in the budget year in which it was obligated, there is no budget impact for this year While this payment will reduce the cash in the fund and remove the liability from the balance sheet, it will not affect the Water Fund ending fund balance City of Bremerton Final Payment to Port of Bremerton June 2011 AGREEMENT FOR O � 'G, OPER ATNG. M rA1NLNG, ,A iN PLATNILNG WATER SYSTEM A jN SERVICE TO PORT OF BRF�tifERTON BY TBE CITY OF BREMERTON TMS AGREEMENT is made and eatered into this eday of c 1 U I c,i 1999, by and between the City of Bremerton, a m micipal corporation of the first class, hereina$es called "City" and Port of Bremerton, a municipal corporation, hereina$er called "Pon". W HEREAS , the port owns and operates the Bremerton National report, Olympic View Industrial Park, and other comigmus industrial properties, and WHEREAS, the port has constructed, operates, and maintains water system facilities, including a reservoir and distribution system facilities, to provide water service to customers located on Port property, and V4 EREA,S, these Port propernes are within the City Water Service Area, receive water supply from the City, and water system customers on.Port property pay the water service rates currently charged by the City, and WHEREAS, the Port desires the City to own, operate and maintain the water conveyance system, and • E EAS the Port will transfer its water system facMtles to the City as descnbed heroin, and WIEUAS, following such transfer of water system facilities, the Port, and other water system customers located on port property will become water system customers of the City accord to the terms of this agreement and the requrrements of Bremerton Municipal Code, and WF �FR A S, the port and the City wish to define the terns and condidons by which the City w2 assume ownersiup, operation, maintenance and other legal mandates of the water system and supply water to the Port NOW, T HFRU ORE, IT IS 1ViUTTJALLY AGREED as follows: GENERAL It is recognized and ageed by the Parties that the City shall provide services as specifically set forth in this Agreement for the lauds now owned or to be owned in the fire by the Port at or Port of Bremerton Water System Agmemmm Page i of ,� r near those properties commonly known as Otynunic View Industrial Park and Bremerton Vanonal Airport, mcluding development subdivnions ofthese properties. The Port does hereby transfer and convey and the City does hereby accept the transfer and conveyance of the Port's water distn1ution system in rhidiiiga a pump station, a one million gallon water reservoir, and associated valves and piping as more particularly described in E.dnbtt A. Compensation for this transfer is descrmed in the section titled "Compensation" below: As system owner, the Cut 1 shall at its cost, be responsible for all maintenance, operation, and other legal mandates relating to the distribution and supply system. CONIPENSATION The City and the Port agree that a portion of the system described above, namely the one n- gallon reservoir, has a value to the City's overall system beyond the Port's properties and that compensation to the Port at the agreed value of 5160,000 is appropriate. The City shall compensate the Port through crerirts, in lieu of payments, agabst established facility fees, connection fees, and such other in -kind services, such as design and construction, as the City and Port mutually agree. Five years from the daze of this agreement there shall become owing from the City to the Port the amoum of $160,000, less the value of credits accumulated to that date. The City and the Port may mutually agree to structure this amount owing in payments over time, including interest, at ter=ns agreed to by the City and the Port Ff RE FLOW The City and the Port mutually agree that the 1,000,000 - gallon reservoir does contain sufficient capacny to provide fire flow storage to meet the nerds of all current City water customers in. the 517 West pressure zone, including those located on Port property. BILLING The rate of charge to water customers located on Port property, by the Cky, for the water service and for other services or charges shall be at the same rate for like customers as provided in, BNIC 15 06. In accordance with Bremerton Municipal Code (BMC) Title 15, water service shall be fiumished to the customers within the referenced Port properties through individual meters, winch shall be read by the City and billings sent by the City and collections made by the City for and on account of the use of the water as measured through the individual meters. These meters are and shall remain the property of the City . These billing services shall mclude any authorized and lawful Port surcharge or other Port fees in an amount to be determined from time -to -time by the Port, which amounts shall be the property of and remitted by the City to Pat of ereoemn Water System Agreement Page 2 of § the Port's fiscal agent on a monthly basis wkhun fifteen (1 days of month -end. On or before +ovember 1 of each year, the Port shall provide to the City the amounts of surcharges and ocher f = to be collected by the City for the benem of the Port during the nest calendar year. Reports of the transacnons and any delinquencies m- d be made rn writing to the Port upon requesL OPERATION AND �IAIl'y "A1�iCE -U operation, maintenance and repair of the ware- distribution system shall be the responsiWity of the City as between the parties, unless the damage or loss is the result of negligence on the part of the Port, or those actmg under the authority of the Port. FEES With the following exceptions, the City shall be entitled, for new water connections, to make a charge to the customer for all fees as set forth in BMC Title 15. 1. For a period of fifteen (15) years from the effective date of this Agreement, the City's front footage fee shall not apply to new connections on those mains which have been installed at Port expense which includes all mains and disttim ion lines as shown in Exhibit A- I For a period of f $een (15) years from the effective date of this Agreement, the Port may, pnor to connection, establish a front footage fey to be collected by the City and paid to the Port, on those maims which have beeninsudW at Port expense which includes all mains and distribution lines im existence as of the date of this a; me*na3t For new mains hereafter installed at Port or developer expense, the City and Port or developer sW exwule a Iateco Agreement per BMC Title 15. PouciES. REGULATIONS AND ORDINANCES The supply of water to customers on Port property, the installation of meters and the rates to be charged for service, and all other wows or services to be fiimished or performed by the City shag be subject to the policies and regulations and/or ordinances now in effect or as the same may, from time to tmne, be amended or enacted, and where m this Anent no specific mentoa is made of any particular service or charge, such shall likewise be governed by such policies and regulations and/or ordinances eamsting or later enacted If however, such policy, mgulatoon or ordnance is in conEct with the provisions or the intent of this Agreement, this shall apl*- WATER SUPPLY The City shall provide water service, including adequate water supply, to its customers Port a / Bremerton water 5y3tem Agreement Page 3 of ¢ located on Port property m accordance with existing Federal, State, and local requirements. The Port understands that provision of water service, including adequate water supply, ma_v require the construction of water system mnprovements. The cost of these improvements may be incorporated into the City's General Facility Fee or, subject to negotiation, may be directly funded by the City, the Port. future customers, or a combination thereof Key consideration will be given to the scope and tinning of improvements required to serve the Port °s needs as compared to the City's capital inxprovement plan for the service area. C0LT%IIM[5rVE PL�,tiZv�II�TG The City and the Port sba]l undertake cooperative long -range comprehensive planning for the system. Prior to March 1 of each year, the Port shall submit to the City the Port's capital mzprovement/deve?opment plan for the subsequent years. The Port shall determine its long teas water supply needs and shall coordinate wfth the City as to the City's ability to supply such needs. The City shall consider the Port's long -term, water supply needs in developing City's comprehensive water system plan. The City shall idea ify capital * Mvements necessary to in ease water supply beyond currently available supply zone capacity and the City and Port shall mutually identify fimding strategies to address such increased water supply needs on Port properties. Funding strategies will depend on the scope and timing of improvements required by the Port as compared to the City's current Capital Improvement plan (CIP) elements for the service area. The scope, cost and schedule for these improvements will be incorporated in the City's Capital Improvement Plan (CIP). Improvements may be firnded by City rates and fees, contributions by the Port, future customers, local improvement districts, grants and Ioans, or a combination thereof If funding is not identifted, the improvements will be included is the City's CIP but will be shown as - Un m edn. CITY EASEVffi l'T Con£®aiion of easements for the water system conveyed to the City by this Agreement shall be provided by separate agreement at such time as the water system, location is mutually confirmed by the Port and City. Provided, however, upon execution of this agreement, the City shall have full access to operate and maintain water system as described in Exhibit A. Easements and rtbrs -of -way over existing water limes owned by the City shall remain in effmt. Whea requested by the City, the Port shall convey to the City by separate instrument, yet to be defined, utility easements on and across Port property for water transmission and distn on to and from properties inside and outside Port property. Alignments and widths for such easements shall not rated m with Port purposes and shall be subject to Port approval. Such approval shall not be unreasonably withheld. Port of Bremerton Water System Agreement Page 4 of s IN WrINESS VI=OF , the parties hereto have caused this moment to be sined and sealed this �� day of _ �,�, 1999, by its duty authorized officials. g PORT OF BRFVi �Q Daze: � J 13, Igl BY- president BY. BY: - �1 •C ` tb Nfary Ain Htmtmgton Cheryl Kincm; Commissioner Secretary RO AS TO FORME Go n Walgren, Port mey CITY OF BREIi 1ERTON Date: BY: L S. Horton, Mayor D 1 W. Euge& Sample , Director of Pubic Works and UtiRmes VED AS TO FO k mac.. GI City Attorney ATTEST: Kathi= L. McCtuskey, City Clerk Port of &wnwwn WZr Systam Agreement Page 5 of! P 0 R 10 F1, . ECEM L .� ^ a, - MAR 0 200G DEPT Ok= PUBLIC WORM A rV 'MLIVE " March 1; 20U6 PORT CO*MISSIONERS Mary Ann HanHngton Cheryl lancer Bill Mahan , Nor. Phil Williams GENERAL`OFFICES -,' of Public Works & Utilities 8650 SW State Hwy 3 pity of Bretnortbn - Pori Orrhar4 WA 98367 3 027 Ol ympus Dr BUS (160) 614 -2381 - Bremerton, WA 98310 FAX: (360) 6142807 ; 1- 80042 -3793 , www padolbremerlon.org Re: - Port of Bremerton Water System Acquisition Agreement BREMERTON Dear ,Nlr. Williams: NATIONAL AIRPORT r (360) 674.2361 " Tlie Port of,Bremerton,and City of Bremerton entered into z Water System OLYMPIC VIEW BUSINESS Acquisition Agreement on July 13, 1999. This agreement states, "in part, that AND INDL)STMAL PARK , five y ears from`the date of the ag reement there would be an amount;owing (360) 674 -2361 y , from the City to the Port of $160,000, less the value of mutually agreed upon' PORT ORCHARD MARINA credits accumulated to that date. (360) 876.5535 BREMERTON MARINA As it is in the best interest of c des, to extending the payme4t (360) 373 -1035 terms an additional seven s to July 13, 2011. , . 5 We'look forward to con t� ed cooperation between the- ort and the City. Sincerely, K�nnet>t W. Atte ery Chief Executive Officer KWA:gmw tom' c e at or l� ,. -. - . 8850 SW State Highway 3 Commissioners Amu Bremerton, WA 98312 Bill Mahan Washington Portofbremerton org Larry Stokes tel (360) 674 -2381 Roger Zabinski fax (360) 674 -2807 Chief Executlue Officer Cary Bozeman April 25, 2011 Bremerton NatlonalAirport (360) 674 -2381 Olympic View Business & industrial Park (360) 674 -2381 Mr. Vincent 0. Akhimie, CPM, PE Port Orchard Marina Director of Public Works & Utilities (360) 876 -5535 Bremerton Marina City of Bremerton (360) 373 -1035 loo Oyster Bay Ave N. Bremerton, WA 98312 Re: Port of Bremerton Water System Acquisition Agreement Dear Mr. Akhimie, The Port of Bremerton and City of Bremerton entered into a Water System Acquisition Agreement on July 13, 1999, and on March 1, 2oo6 was extended an additional seven years to July 13, 2011. The agreement and its extension states, in part, that upon termination of the agreement there would be an amount owing from the City to the Port of $16o,000, less the value of mutually agreed upon credits accumulated to that date. As it is in the interest of both parties, the Port will not be extending the payment terms of this agreement beyond July 13, 2011. The Port is therefore requesting full payment of the mutually agreed upon balance of $111,232.38 (Attachment A) upon termination of the agreement. This cooperative agreement has been of tremendous benefit and value to the Port and City, and we look forward to working with you in the future. Sincerely, l.. 1 6,-, Cary Bozeman Chief Executive Officer Attachment PORT of BREMERTON SCHEDULE of SERVICES RENDERED In Lieu of Payment for Port's Water Distribution System 12/31/07 BALANCE $ 111,282 98 2008 No activity _ 12/81/08 BALANCE $ 111,232.38 2009 No activity _ 12/81/09 BALANCE $ 111,282 38 2010 No activity _ 12/81/10 BALANCE $ 111,232 38 By signing below, we agree that the 12/31 /10 balance of the City of Bremerton's liability (as recorded above) to the Port of Bremerton is $111,232 38 �M- Vincent Akhimie, Director of Public W b Utilities City of Cary Bozeman, Chief Executive Officer Port of Bremerton AGENDA BILL CITY OF BREMERTON CITY COUNCIL 15 OT . ........................................................ ............................... SUBJECT: BKAT — service contract Study Session Date: June 22, 2011 extension for City of Bainbridge Island COUNCIL MEETING Date: July 6, 2011 Department: Finance - BKAT Presenter: Char Bumette Phone: 308 -0139 SUMMARY: The City of Bremerton approved a contract between BKAT and Bainbridge Island back on December 15, 2010 for BKAT to provide public access television services for a six month trial period. This contract expires on June 30, 2011. The City of Bainbridge Island has asked for an extension on a month to month basis as they continue to assess their needs. BKAT can accommodate this request and is willing to do so. The services relating to this extension would be for recording and airing Bainbridge's council meetings and study sessions. This extension would not cause additional impact to the staff at BKAT. ATTACHMENTS: Pending. Bainbridge Island's Assistant City Manager is presenting this contract extension to their Council on June 15, 2011 If approved, we will forward the contract extension to Council under separate cover prior to the study session. FISCAL IMPACTS (Include Budgeted Amount): BKATs anticipated revenues for this service are approximately $2,500 to $3,500 per month. Expenses have already been absorbed within existing budget authority. APPROVALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: RECOMMENDED MOTION: Move to authorize the Mayor to finalize and execute the contract extension with City of Bainbridge Island with substantially the same terms and conditions as presented. STUDY SESSION ACTION: [(Co sent en a ❑ General Business ❑ Public Hearing COUNCIL PRESIDENT: COUNCIL ACTION: ❑ Approve ❑ Deny 6 " Table ❑ Continue ❑ No Action Fonn Updated 4/1&2011 AMENDMENT NO.1 TO SERVICE AGREEMENT This Amendment No 1 to Service Agreement, dated as of the date written below (this "Amendment'), between the City of Bainbridge Island ( "City") and Bremerton Kitsap Access Television ( "BKAT") amends that certain Service Agreement, dated December 15, 2010 between the City and BKAT (the "Agreement'). WHEREAS, City and BKAT entered into the Agreement to provide governmental access television services; WHEREAS, City desires to extend the term of the Agreement; NOW, THEREFORE, City and BKAT agree to amend the Agreement as follows: 1. Section 3 is hereby amended to read as follows: Section 3. Term This Agreement shall continue from month to month until terminated in accordance with Section p , d t@Hninating j mio � v 3 n z v 2 1 1 r r . 2 Except as modified herein, all other terms and conditions to the Agreement shall remain in full force and effect. 2011. IN WITNESS WHEREOF, the parties have executed this Amendment as of June , BREMERTON KITSAP ACCESS TELEVISION CITY OF BAINBRIDGE ISLAND By. By. Name: Brenda Bauer, Interim City Manager Title: I AGENDA BILL CITY OF BREMERTON CITY COUNCIL 5ST SUBJECT: Parking Bond Ordinance Study Session Date June 22, 2011 COUNCIL MEETING Date July 6, 2011 Department Finance Presenter Becky Hasart Phone 360- 473 -5722 SUMMARY: The City of Bremerton currently has a letter of credit outstanding with Bank of America for its Parking Bonds (current principal of $9,675,000) This letter expires August 10, 2011 We have completed negotiations with Bank of America for a two year note to replace the letter of credit It is staffs recommendation that we refund with Bank of America with this two year note The interest rates associated with this note are more favorable than converting this issue to a fixed rate bond structure Also, the two year horizon will allow us to better assess the revenue impacts that may be realized with the change in our parking enforcement operator and with the completion of the Park Plaza parking garage. Now that the final terms are established, we will need to adopt an ordinance to finalize this transaction Our bond counsel, Foster Pepper, has provided the ordinance for council consideration ATTACHMENTS: Ordinance No _ 4 51.authonzing the issuance and sale of $9,675,000 to provide funds to refund the City's parking revenue bonds with Bank of America, N A FISCAL IMPACTS (Include Budgeted Amount). Minimal We currently have debt service obligation associated with this bond This transaction will change the vehicle by which we manage this obligation Principal and interest payments are paid by the parking revenues realized in Fund 105 APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR RECOMMENDED MOTION: Move to approve Ordinance No 5(5,aof the City of Bremerton, Washington, authorizing the issuance and sale of a limited tax general obligation note in the principal amount of $9,675,000 of the City to provide funds to refund the City's Weekly Rate Demand Revenue Bonds, 2003 (Kitsap Regional Conference Center Parking Garage), fixing the terms and covenants of the note, and approving the sale of the note to Bank of America, N A STUDY SESSION ACTION: X Conroent Agenda ❑ General Business ❑ Public Hearing COUNCIL PRESIDENT ' COUNCIL ACTION: ❑ Approve ❑ Deny ❑ (a le ❑ Continue ❑ No Action Form Updated 4118/2011 CITY OF BREMERTON, WASHINGTON ORDINANCE NO. 571-57X AN ORDINANCE of the City of Bremerton, Washington, authorizing the issuance and sale of a limited tax general obligation note in the principal amount of $9,675,000 of the City to provide funds to refund the Citys Weekly Rate Demand Revenue Bonds, 2003 (Kitsap Regional Conference Center Parking Garage), fixing the terms and covenants of the note, and approving the sale of the note to Bank of America, N A WHEREAS, the City of Bremerton, Washington (the "Civ), heretofore issued its $10,865,000 par value Weekly Rate Demand Revenue Bonds, 2003 (Krtsap Regional Conference Center Parking Garage) (the "2003 Bonds), for the purpose of providing a portion of the costs of constructing and equipping the parking garage including constructing the Plaza Areas, pursuant to Ordinance No. 4846 and a Trust Indenture dated as of February 1, 2003 (the`Indenturd), and by the Indenture reserved the right to redeem the 2003 Bonds prior to their maturity, at a price of par plus accrued interest to the date fixed for redemption; and WHEREAS, there are presently outstanding $9,675,000 par value of 2003 Bonds maturing on December 1, 2028, and bearing various weekly interest rates (the "Refunded Bondg); and WHEREAS, the 2003 Bonds are secured under an irrevocable, direct -pay letter of credit (the "Letter of Credit) issued by Bank of America, N A (the `Banit) dated February 20, 2003 pursuant to the Reimbursement Agreement dated February 1, 2003 between the Bank and the City, and WHEREAS, the Letter of Credit expires on August 10, 2011; and WHEREAS, after due consideration, it appears to the City Council that the Refunded Bonds may be refunded by the issuance and sale of the Limited Tax General Obligation Bond 3 1 1 JUJb6 2 Anticipation Note, 2011 authorized herein (the ' Notd), which refunding will be effected by carrying out the Refunding Plan (as hereinafter defined); and WHEREAS, the City Council deems it to be in the best interests of the City to issue and sell the Note to carry out the Refunding Plan, and WHEREAS, the City Council deems it to be in the best interests of the City to borrow money by the issuance of limited tax general obligation bonds and, pending the issuance of those bonds, issue short term obligations in accordance with the provisions of chapter 39 50 RCW for the purpose of providing the funds to pay the costs to refund the Citys Weekly Rate Demand Revenue Bonds, 2003 (Kitsap Regional Conference Center Parking Garage); NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, ORDAINS as follows Section 1 . Definitions As used in this ordinance the following words and phrases shall have the meanings set forth below unless the context clearly indicates that another meaning is intended. ` Authorized Office means the Mayor, Director of Financial Services or their designee of the City. ` Bank of America, N A, or its corporate successor. ` SBA LIBOR Daily Floating Rat d 'is a fluctuating rate of interest which can change on each banking day The rate will be adjusted on each banking day to equal the British Bankers Association LIBOR Rate (BBA LIBOR) for U S Dollar deposits for delivery on the date in question for a one month term beginning on that date. The Bank will use the BBA LIBOR Rate as published by Reuters (or other commercially available source providing quotations of BBA -2- 3115Ua661 LIBOR as selected by the Bank from time to time), as determined for each banking day at approximately 11.00 a in London time two London Banking Days prior to the date in question, as adjusted from time to time in the Bank -s sole discretion for reserve requirements, deposit insurance assessment rates and other regulatory costs. If such rate is- not - available atsuch -Ume for any reason, then the rate for that interest period will be determined by such alternate method as reasonably selected by the Bank ` BBA LIBOR Daily Floating Rate Modd 'means the rate per year equal to (a) 65.1 % of the BBA LIBOR Daily Floating Rate, plus (b) 100%, which rate will be rounded upwards to the nearest 1 /100th of one percent. ` Bond Fund 'means the Bond Fund created pursuant to Section 7 01 of the Indenture. `Ciff means the City of Bremerton, Washington, a municipal corporation duly organized and existing under and by virtue of the laws of the state of Washington ` means the United States Internal Revenue Code of 1986, as amended, and applicable rules and regulations promulgated thereunder. ` Director of Financial Service s'means the duly appointed and acting Director of Financial Services of the City, or such person who shall have assumed the duties of the Director of Financial Services ` Indenturd means the Trust Indenture, dated as of February 1, 2003, by and between the City and U S Bank National Association, as trustee for the 2003 Bonds. ` LIBOR ' means, for any applicable LIBOR Interest Rate Period, the rate per annum equal to the British Bankers Association LIBOR Rate`BBA LIBOR; as published by Reuters (or other commercially available source providing quotations of BBA LIBOR as selected by the Bank from time to time) at approximately 11 00 a in London time two London Banking Days before -3- 511504662 the commencement of the LIBOR Interest Rate Period, for U S Dollar deposits (for delivery on the first day of such LIBOR Interest Rate Period) with a term equivalent to such LIBOR Interest Rate Period. If such rate is not available at such time for any reason, then the rate for that LIBOR Interest Rate Period will be determined by such alternative method as reasonably selected by the Bank ` LIBOR Fixed Rate Modd means the rate per year equal to (a) 65 1% of LIBOR, plus (b) 100%, which rate will be rounded upwards to the nearest 1 /100th of one percent. Advances of monthly increments from 1 to 12 months will be available under the LIBOR Fixed Rate Mode, but not extending beyond the Maturity Date. ` LIBOR Interest Rate Period means a period of monthly increments from one month to 12 months commencing on a London Banking Day, not to exceed the Maturity Date. The date of the last day of the LIBOR Interest Rate Period and the actual number of days during the interest period will be determined by the Bank using the practices of the London inter -bank market. ` London Banking Dad means any day on which banks in London are open for business and dealing in offshore dollars ` Maturity Datd 'means a date that is two years from the date of delivery of the Note to the Bank ` means the Limited Tax General Obligation Bond Anticipation Note, 2011 authorized to be issued by this ordinance. ` Note Fund means the " Lmited Tax General Obligation Bond Anticipation Note Fund' created by Section 16 of this ordinance. ` Note Re ig ste means the registration records for the Note maintained by the Note Registrar -4- 311504662 ` Note Registra ineans the Director of Financial Services of the City. ` Operating and Maintenance Expense means all reasonable expenses, such as lighting, concrete repair and painting, incurred by the City in causing the Parking System to be operated and maintained in good repair, working order and condition, but excluding (a) depreciation, (b) any City - imposed taxes or payments in lieu of taxes, (c) management fees to third parties, (d) other costs of collection of parking fees, including but not limited to the expense, if any, of having City employees collect parking fees and other administrative overhead and (e) debt service on any obligations payable from Revenues of the Parking System ` Outstanding Pnncil2al Balance of the Notd means the aggregate of all funds that the City has drawn from the Bank pursuant to the Note less the aggregate of all principal payments on the Note made by the City ` Parking Garagd means the parking facility associated with the Kitsap Regional Conference Center ` Parking Systerr means the existing parking facilities and lots of the City, which is comprised of the following properties: the Parking Garage, Roosevelt lots, City parking garage, Fifth and Park lot and the Craven lots, all metered on -street parking in the City and all fees collected from parking violations, together with all additions thereto and betterments and extensions thereof heretofore or hereafter made. ` Proposa l' means the proposal dated June 17, 2011, submitted by the Bank to the City to purchase the Note, attached hereto as Exhibit A ` Refunded Bond s'means the outstanding 2003 Bonds of the City maturing on December 1, 2028, issued pursuant to Ordinance No. 4846 and the Indenture, the refunding of which has been provided for by this ordinance. -5- 51150366 ` Refunding Plar means the repayment of the Refunded Bonds on August 1, 2011, with proceeds of a draw on the Letter of Credit provided by the Bank, which draw will be reimbursed with proceeds from the Note ` Request for DraW means a written request by an Authorized Officer for a draw on the non - revolving line of credit authorized to be established by this ordinance, as more fully described in Section 5. ` Revenues of the Parking _Systerr i'means all the earnings and revenue received by the Parking System from any source whatsoever, except general ad valorem taxes, grants from the state or federal governments and bond proceeds. ` the State of Washington. ` 2003 Bond mean the Citys Weekly Rate Demand Revenue Bonds, 2003 (Kitsap Regional Conference Center Parking Garage), issued pursuant to Ordinance No 4846 and the Indenture, and currently outstanding in the principal amount of $9,675,000. Section 2 . Debt Capacity The assessed valuation of the taxable property of the City as ascertained by the last preceding assessment for City purposes for the calendar year 2011 is $2,748,747,794, and the City has outstanding general indebtedness evidenced by limited tax general obligation bonds, notes, leases and conditional sales contracts in the principal amount of $24,883,185 incurred within the limit of up to 1 1/2% of the value of the taxable property within the City permitted for general municipal purposes without a vote of the qualified voters therein, unlimited tax general obligation bonds in the principal amount of $10,755,000 incurred within the limit of up to 2 1/2% of the value of the taxable property within the City for capital purposes only, issued pursuant to a vote of the qualified voters of the City The maximum amount of -6- 311304662 indebtedness for which bonds are authorized herein to be issued is $9,675,000, which is within the 1 1/2% limitation of non -voted approved general obligation indebtedness of $41,231,217 Section 3 . Authorization of Bonds The City shall borrow money on the credit of the City and issue negotiable limited tax general obligation bonds and/or revenue bonds evidencing that indebtedness in the amount of $9,675,000 or such other amount necessary (the `Bondg) to provide the funds to repay the Note and to pay the costs of issuance and sale of the Bonds. The general indebtedness to be incurred shall be within the limit of up to 1 1/2% of the value of the taxable property within the City permitted for general municipal purposes without a vote of the qualified voters therein. Section 4 Description of the Note For the purpose of providing all or part of the money required to refund the Refunded Bonds, and pay interest on and costs of issuing the Note pending the issuance of the Bonds, the City shall issue its Limited Tax General Obligation Bond Anticipation Note, 2011, in the principal amount of not to exceed $9,675,000 (the "Notd). The Note shall be in fully registered form, shall be numbered R -1, shall be dated the date of its delivery to the Bank, and shall mature on the Maturity Date. Each draw pursuant to a Request for Draw shall bear interest in the BBA LIBOR Daily Floating Rate Mode or in the LIBOR Fixed Rate Mode. If a Request for Draw is made in the LIBOR Fixed Rate Mode, and no election is made to renew or change such rate mode at the expiration, the draw will automatically convert to the BBA LIBOR Daily Floating Rate Mode until the City makes a further election Interest on the Note shall accrue from the date money is drawn, pursuant to a Request for Draw, until paid and shall be computed on the principal amount outstanding on the basis of a 360 -day year and the actual days elapsed Interest on the Note shall be payable quarterly, beginning September 1, 2011 and at maturity or upon early redemption. -7- 31 1 A466 2 Principal on the Note shall be paid on December 1, 2011 in the amount of $370,000, on December 1, 2012 in the amount of $395,000 and in full at maturity. The Outstanding Principal Balance of the Note on any particular day shall be the aggregate of all funds which the City has drawn from the date of the Note to that day less the aggregate of all principal payments made by the City on or before that day Interest on a particular principal amount so advanced shall be determined from the date of the advance of Note proceeds pursuant to a Request for Draw by the City. The Note shall be issued in fully registered form Both principal of and interest on the Note shall be payable in lawful money of the United States of America by check, warrant, wire transfer or automatic clearinghouse funds, to the registered owner of the Note at the address shown on the Note Register The Director of Financial Services shall act as Registrar The Note may not be assigned or transferred by the Bank, except that the Bank may assign or transfer the Note to any successor to the business and assets of the Bank. Section 5 Procedures for Request for Draw A Request for Draw pursuant to the Note may be made by an Authorized Officer in writing A Request for Draw in the LIBOR Fixed Rate Mode must be delivered to the Bank at least three London Banking Days prior to the date designated for disbursement of Note proceeds, and must be in the minimum principal amount of $100,000 A Request for Draw in the BBA LIBOR Daily Floating Rate Mode may be delivered to the Bank on any London Banking Day and disbursed on the same London Banking Day The City hereby delegates to the Authorized Officers authority to make a written Request for Draw in accordance with the terms and provisions of this ordinance in the amounts, in the modes and at the times as the Authorized Officers may determine The initial tax- exempt draw on the Note is subject to the written approval of Bond Counsel and must be accompanied by a -8- 51150166 tax certificate and an Internal Revenue Service Form 8038 Subsequent draws shall not require approval of Bond Counsel. The Bank shall incur no liability to the City or to any other person in acting upon any written notice or other communication which the Bank believes in good faith to have been given by an official or other person authorized to borrow on behalf of the City, or otherwise acting in good faith in making advances pursuant to this ordinance Note proceeds shall be deposited into the Bond Fund in the amount necessary to accomplish the Refunding Plan, with any remaining to be deposited into the appropriate City account as determined by an Authorized Officer. Section 6 Registration and Transfer of the Note The Note shall be issued only in registered form as to both principal and interest and be recorded on books or records maintained by the Director of Financial Services who is appointed to act as the note registrar (the "Note Registef). The Note Register shall contain the name and mailing address of the owner of the Note. A Note surrendered to the Note Registrar may be exchanged for a new Note in the amount of not to exceed $9,675,000. A Note may be transferred only if endorsed in the manner provided thereon and surrendered to the Note Registrar. Any exchange or transfer shall be without cost to the owner or transferee. The Note Registrar shall not be obligated to exchange or transfer a Note during the 15 days preceding the Maturity Date of the Note The Note may be assigned or transferred only in whole by the registered owner to a single investor that is a financial institution or a person who is reasonably believed to be a qualified institutional buyer or accredited investor within the meaning of the applicable federal securities laws -9- 51150466 Section 7 Prgayment The City may prepay the Note in whole or in part at any time by paying the principal amount thereof to be prepaid together with accrued interest to the date of prepayment. Principal accruing interest in the BBA LIBOR Daily Floating Rate Mode may be prepaid on any banking day without premium or penalty. A prepayment fee equal to the amount necessary to reimburse the Banks breakage and redeployment costs is required for the prepayment, on a date other than the last day of a LIBOR Interest Rate Period, of principal accruing interest in the LIBOR Fixed Rate Mode. If the Note is prepaid in full, interest shall cease to accrue on the date such prepayment occurs. Section 8 Establishment of Revenue Fund; Prionty of Payments; Pledge of Revenues and Taxes There has been created and established a Parking System for the City (the `Parking System) to consists of the Parking Garage, other existing parking facilities and lots of the City, all metered on- street parking in the City and all fees collected from parking violations, together with all additions thereto and betterments and extensions thereof heretofore or hereafter made. There has been created and established in the office of the Director of Financial Services a special fund to be designated as the`Parking System Revenue Fund' (the "Revenue Fund). The City shall deposit the Revenues of the Parking System into the Revenue Fund. The City will use, pay out and distribute the Revenues of the Parking System in the following order of priority (A) To pay Operating and Maintenance Expenses, (B) To make payments into the Bond Fund in order to meet the required debt service payments on the Bonds or to pay Reimbursement Obligations as provided in the Indenture, -10- 5113W66 2 (C) To meet the required debt service on the Note, and any other debt secured by Revenues of the Parking System and approved by the Bank; (D) To pay management fees or other costs of collection of parking fees, including but not limited to the expenses, if any, of having City employees collect parking fees and other administrative overhead related to the Parking System, and (E) To redeem and retire any then outstanding revenue bonds or to purchase any or all of those bonds in the open market, or to make necessary betterments and replacement of or repairs, additions or extensions to the Parking System, or to transfer to the Street Fund or Park Fund of the City as authorized by the City Council or for any other lawful purpose. The Revenues of the Parking System are hereby pledged for the payment of the Note This pledge shall constitute a lien and charge upon such Revenues of the Parking System prior and superior to any other liens and charges whatsoever, subject only to Operating and Maintenance Expenses, and to a parity lien pledge to the Bank to secure the Reimbursement Obligations Section 9 . Pledge of Taxes The City irrevocably pledges to redeem the Note on or before the Maturity Date from the proceeds of a sufficient amount of Bonds authorized by this ordinance, from the proceeds of additional short term obligations, an installment loan or from other money of the City legally available for such purpose, and to include in its budget and levy taxes annually within the constitutional and statutory tax limitations provided by law without a vote of the electors of the City on all of the taxable property within the City in an amount sufficient, together with the Revenues of the Parking System, the Bonds or other short term obligation proceeds and other money legally available and to be used therefor, to pay when due the principal of and interest on the Note and the Bonds, and the full faith, credit and resources of 511504662 the City are pledged irrevocably for the annual levy and collection of those taxes and the prompt payment of that principal and interest. Section 10 . Use of Note Proceeds All of the proceeds of Requests for Draws on the Note shall be deposited immediately upon the receipt thereof with the Trustee for the Refunded Bonds and used to discharge the obligations of the City relating to the Refunded Bonds under Ordinance No 4846 and the Indenture by reimbursing the Bank for a draw on the Letter of Credit or otherwise providing for the payment of the amounts required to be paid by the Refunding Plan, and the costs of issuance of the Note. Any amounts not needed for such purposes shall be returned to the City at the time of delivery of the Note to the initial purchaser thereof and deposited in the Note Fund to pay interest on the Note on the first interest payment date. Section 11 Call for Redemption of the Refunded Bonds The City calls for redemption on August 1, 2011, all of the Refunded Bonds at par plus accrued interest. The Trustee for the 2003 Bonds is authorized and directed to give or cause to be given such notices as required, at the times and in the manner required, pursuant to Ordinance No 4846 and the Indenture in order to effect the redemption prior to their maturity of the Refunded Bonds. Section 12 City Findings with Respect to Refunding The City Council of the City finds and determines that the issuance and sale of the Note at this time is in the best interest of the City and its taxpayers and in the public interest Section 13 Other Covenants of the City The City covenants and agrees with the Bank as follows -12- 51150466 2 (A) The City shall maintain, preserve and keep the Parking System in good repair, and operate the Parking System in an efficient manner and at a reasonable cost. (B) The City shall not incur any obligations secured by a lien on the Revenues of the Parking System that is superior or on a panty to the lien and pledge of the Revenues securing the Note without the prior written consent of the Bank. Nothing herein contained shall prevent the City from issuing revenue bonds or other obligations which are a charge upon the Revenues of the Parking System junior or inferior to the charge of the Note upon the Revenues of the Parking System. (C) To the extent that insurance coverage is available with responsible insurers, the City shall keep the Parking System and the operation thereof insured against the risks of direct physical loss, damage or destruction, and against accidents, casualties or negligence, including liability insurance and employer's liability, at least to the extent that similar insurance is usually carved by cities operating like properties (such insurance may include a program of self insurance). (D) The City will keep proper and separate accounts and records in which complete and separate entries shall be made of all transactions relating to the Parking System (E) The City my sell, transfer or otherwise encumber or dispose of any or all of the properties, facilities or other part of the Parking System or any real or personal property comprising a part of the System only consistent with one or more of the following: (i) The City in its discretion may carry out such a sale, transfer or disposition (each, as used in this subparagraph, a'transfef) if the facilities or property transferred are not material to the operation of the Parking System, or shall have become unserviceable, inadequate, obsolete or unfit to be used in the operation of the Parking -13- 51150466 System or are no longer necessary, material or useful to the operation of the Parking System, or (n) The City in its discretion may carry out such a transfer if the aggregate depreciated cost value of the facilities or property being transferred under this subparagraph (n) in any fiscal year comprises no more than 3% of the total assets of the Parking System, or (iii) The City in its discretion may carry out such a transfer if the City receives from the transferee an amount equal to the greater of the following. (a) An amount which will be in the same proportion to the net amount of the Note then outstanding that the Revenues of the Parking System from the portion of the Parking System sold or disposed of for the preceding year bears to the Revenues of the Parking System for that period; or (b) An amount which will be in the same proportion to the net amount of the Note then outstanding that the Net Revenue from the portion of the Parking System sold or disposed of for the preceding year bears to the total Net Revenue for such period; or (c) An amount equal to the fair market value of the portion of the Parking System transferred. As used herein, "fair market value" means the most probable price that a property should bring in a competitive and open market under all conditions requisite to a fair sale, the willing buyer and willing seller each acting prudently and knowledgeably and assuming that the price is not affected by coercion or undue stimulus The proceeds of any transfer under this subparagraph (iii) shall be used first, to promptly redeem, or irrevocably set aside for the redemption of the Note and if any proceeds -14- 511504062 remain, second, to provide for part of the cost of additions to and betterments and extensions of the Parking System. Section 14 Form and Execution of the Note The Note shall be prepared in a form consistent with the provisions of this ordinance and state law, shall be signed by the Mayor and City Clerk, either or both of whose signatures may be manual or in facsimile, and the seal of the City or a facsimile reproduction thereof shall be impressed or printed thereon. Only the Note bearing a Certificate of Authentication in the following form, manually signed by the Note Registrar, shall be valid or obligatory for any purpose or entitled to the benefits of this ordinance. CERTIFICATE OF AUTHENTICATION This Note is the fully registered City of Bremerton, Washington, Limited Tax General Obligation Bond Anticipation Note, 2011, described in the Note Ordinance CITY OF BREMERTON, Note Registrar By Authorized Signer The authorized signing of a Certificate of Authentication shall be conclusive evidence that the Note so authenticated has been duly executed, authenticated and delivered and is entitled to the benefits of this ordinance. If any officer whose facsimile signature appears on the Note ceases to be an officer of the City authorized to sign notes before the Note bearing his or her facsimile signature are authenticated or delivered by the Note Registrar or issued by the City, the Note nevertheless may be authenticated, issued and delivered and, when authenticated, issued and delivered, shall be as binding on the City as though that person had continued to be an officer of the City authorized to sign notes. The Note also may be signed on behalf of the City by any person who, on the actual -15- 51150466 date of signing of the Note, is an officer of the City authorized to sign notes, although he or she did not hold the required office on the date of issuance of the Note. Section 15 Note Registrar The Note Registrar shall keep, or cause to be kept, sufficient books for the registration and transfer of the Note. The Note Registrar is authorized, on behalf of the City, to authenticate and deliver the Note transferred or exchanged in accordance with the provisions of the Note and this ordinance, to serve as the City's paying agent for the Note and to carry out all of the Note Registrars powers and duties under this ordinance. Section 16 Note Fund, Disposition of Note Proceeds There is authorized to be created in the office of the Director of Financial Services a special account designated as the `Limited Tax General Obligation Bond Anticipation Note Account, 201 r ( the `Note Fund). All Bond proceeds, Revenues of the Parking System and taxes collected for and allocated to the payment of the principal of and interest on the Note shall be deposited in the Note Fund. Both principal of and interest on the Note shall be payable in lawful money of the United States of America solely out of the Note Fund. Payment of interest on each interest payment date, and of principal on December 1, 2011, December 1, 2012, at maturity or prepayments of principal, shall be paid by immediately available funds delivered on or before each interest payment date or the maturity or prepayment date to the registered owner at the address appearing on the Note Register on the last day of the month preceding the payment date. Upon the final payment of principal of and interest on the Note the registered owner shall surrender the Note at the principal office of the Note Registrar for destruction or cancellation in accordance with law Section 17 Sale of the Note The sale of the Note to the Bank, under the terms and conditions of this ordinance and the Proposal dated July 17, 2011, which is attached hereto as -16- )IIi0d66 2 Exhibit A, to purchase the Note, is hereby approved and confirmed Upon delivery of the Note, the City shall pay to the Bank a fee of $5,000, and reimburse the Bank for its legal fees in the amount of $1,200 Section 18 Default If (A) there occurs any nonpayment of principal, interest, fees or other amounts when due under the Note or this ordinance, or (B) the failure to maintain the tax - exempt status of the Note, then the Bank at its option may increase the interest rate on the Note by three percentage points Section 19 Consent to Governing Law, Waiver of Jury Trial The City consents and agrees to the election of Washington law to govern the Note. The City irrevocably and voluntarily waives, and the Bank by purchase of the Note irrevocably and voluntarily waives, any right they may have to a trial by Jury in respect of any controversies or claims between the City and the Bank, whether arising in contract, tort or by statute, including but not limited to controversies or claims that arise out of or relate to: (i) this ordinance, (n) the Note or (iii) any document related to the Note and this ordinance. The City and the Bank agree and understand that the effect of this agreement is that they are giving up the right to trial by Jury to the extent permitted by law Section 20 . Reporting Requirements The City will provide the following information to the Bank (a) The Citys audit report from the State within 10 days of receipt from the State Auditor (b) The Citys internally prepared unaudited annual financial statements within 270 days after fiscal year end, which will include the Parking System, -17- 3 1150466 2 (c) The Citys annual budget due no later than 90 days of the new budget cycle; andSuch other information as may be reasonably requested by the Bank from time to time. Section 21 Tax Covenants; Designation of Bonds as `Qualified Tax- Exempt Obligations' (a) Preservation of Tax Exemption for Interest on Bonds The City covenants that it will take all actions necessary to prevent interest on the Note from being included in gross income for federal income tax purposes, and it will neither take any action nor make or permit any use of proceeds of the Note or other funds of the City treated as proceeds of the Note at any time during the term of the Note which will cause interest on the Note to be included in gross income for federal income tax purposes The City also covenants that it will, to the extent the arbitrage rebate requirement of Section 148 of the Internal Revenue Code of 1986, as amended (the "Codd), is applicable to the Note, take all actions necessary to comply (or to be treated as having complied) with that requirement in connection with the Note, including the calculation and payment of any penalties that the City has elected to pay as an alternative to calculating rebatable arbitrage, and the payment of any other penalties if required under Section 148 of the Code to prevent interest on the Note from being included in gross income for federal income tax purposes (b) Designation of the Note as a' Oualified Tax - Exempt Obligation The City has determined and certifies that (a) the Note is not a`pnvate activity bond'within the meaning of Section 141 of the Code, (b) the reasonably anticipated amount of tax - exempt obligations (other than private activity bonds and other obligations not required to be included in such calculation) which the City and any entity subordinate to the City (including any entity that the City controls, that derives its authority to issue tax- exempt obligations from the City, or that issues tax- exempt -18- 511)0466 2 obligations on behalf of the City) will issue during the calendar year in which the Note is issued will not exceed $10,000,000; and (c) the amount of tax - exempt obligations, including the Note, designated by the City as 'qualified tax - exempt obligations'for the purposes of Section 265(b)(3) of the Code during the calendar year in which the Note is issued does not exceed $10,000,000 The City designates the Note as a `qualified tax - exempt obligation' for the purposes of Section 265(b)(3) of the Code. Section 22 . Severability If any provision in this ordinance is declared by any court of competent jurisdiction to be contrary to law, then such provision shall be null and void and shall be deemed separable from the remaining provision of this ordinance and shall in no way affect the validity of the other provisions of this ordinance or of the Note Section 23 . General Authorization The Citys Mayor and Director of Financial Services and other appropriate officers of the City are authorized to take any actions and to execute documents as in their ,judgment may be necessary or desirable in order to carry out the terms of, and complete the transactions contemplated by, this ordinance. All acts taken pursuant to the authority of this ordinance but prior to its effective date are hereby ratified. Section 24 . Effective Date of Ordinance This ordinance shall take effect and be in force from and after its passage and ten days following its publication as required by law. -19- 51150466 PASSED by the City Council this 6` day of July, 2011. WILL MAUPIN, Council President Approved this 6` day of July, 2011. PATTY LENT, Mayor ATTEST: APPROVED AS TO FORM: CAROL ETGEN, City Clerk Foster Pepper PLLC, as Bond Council PUBLISHED the day of , 2011 EFFECTIVE the day of , 2011 -20- 51150466 2 EXHIBIT A PROPOSAL OF THE BANK 511501662 Bank of America Merrill Lynch Bank or Anmdca, N A Government Banking OR1. 129.17 15 121 SW tAomson Sheet Suite 1700 Portland OR 91204 -3117 Douglas Bowlsby Senior Vice President June 17, 2011 Tel 509 705 6459 Fax 206 585 9223 douglas b bovAsby2batld cam Becky Hasart Finance Director City of Bremerton Becky HasartQci bremerton we us Re $9,675,000 Tax - Exempt Limited Tax General Obligation Note, 2011 Dear Becky We enclose a term sheet outlining the proposed terms under which Bank of America, N A ( "Bank ") may extend credrt to the City of Bremerton, Washington This term sheet is not a commitment to lend by Bank Please call meat (503)795 -6459 to discuss this proposal We look forward to working with you Very truly yours, BANK OF AMERICA, N A Douglas Bowlsby Pete Sullivan Senior Vice President Senior Vice President Cc Cathy Johnson, City of Bremerton David Trageser, D A Davidson Suzanne Eide, D A Davidson Shandra Tietze, D A Davidson Nancy Names. Foster Pepper Merlean Locke, Bank of America Alan Schulkin, Schulkin Rein PLLC 51150466 TERM SHEET PROPOSAL CITY OF BREMERTON, WASHINGTON June 17, 2011 This Term Sheet Proposal is presented for discussion purposes only R Is not a commitment to lend by Bank of America or any of Its affiliates Bank of America may withdraw or amend It at any time in Its sole discretion If Bank of America does extend a loan commitment, the actual terms and conditions (including pricing and financial covenants) will be subject to completion of due diligence, Bank of America's credit and documentation standards, necessary credit approval, market conditions and other considerations determined by Bank of America in its sole discretion. BORROWER City of Bremerton, Washington (the "Borrower) LENDER: Bank of America, N A ( "Bank of Amenca" or "Bank") CREDIT FACILITY. $9,675,000 Tax - Exempt Limited Tax General Obligation Note (the 'Credit Facility") PURPOSE The proceeds of the Credit Facility shall be used to refund the principal balance outstanding on Borrower's Weekly Rate Demand Revenue Bonds, 2003 (Kltsap Regional Conference Center Parking Garage) (the "Bonds "), including draws on Bank of America Irrevocable Transferable Letter of Credit No 3053581 INTEREST RATE The following interest rate options will be available to Borrower, based upon the tenor selected BOA LIBOR Daily Floating Ride A rate per year equal to 651 % of the BBA LIBOR Daily Floating Rate, plus 100% The BBA LIBOR Daily Floating Rate will be rounded upwards to the nearest 1 1100 of one percent LIBOR Fixed Rate A rate per year equal to 651% of the LIBOR Fixed Rate, plus 100% The LIBOR Fixed Rate will be rounded upwards to the nearest 1/100' of one percent LIBOR Fixed Rate advances with interest periods of 1 to 12 months will be available, not to exceed the expiration/matunty date of the Credit Facility Minimum LIBOR Fixed Rate advance is $100,000 The BBA LIBOR Daily Floating Rate is a fluctuating rate of interest which can change on each banking day The rate will be adjusted on each banking day to equal the British Bankers Association LIBOR Rate ( "BBA LIBOR ") for U S Dollar deposits for delivery on the date in question for a one month term beginning on that date The Bank will use the BBA LIBOR Rate as published by Reuters (or other commercially available source providing quotations of BBA LIBOR as selected by the Bank from time to time) as determined at approximately 1100 a m London time two (2) London Banking Days prior to the date in question, as adjusted from time to time in the Bank's sole discretion for reserve requirements, deposit insurance assessment rates and other regulatory costs If such rate is not available at such time for arty reason, then the rate will be determined by such alternate method as reasonably selected by the Bank A "London Banking Day" is a day on which banks in London are open for business and dealing in offshore dollars 1 511501662 "LIBOR" means, for any applicable Interest period, the rate per annum equal to the British Bankers Association LIBOR Rate ('BBA LIBOR "), as published by Reuters (or other commercially available source providing quotations of BBA LIBOR as selected by the Bank from time to time) at approximately 1100 a m London time two (2) London Banking Days before the commencement of the Interest period, for U S Dollar deposits (for delivery on the first day of such interest penod) with a term equivalent to such interest period, as adjusted from time to time in the Bank's sole discretion for reserve requirements, deposit insurance assessment rates and other regulatory costs If such rate is not available at such time for any reason, then the rate for that Interest period will be determined by such alternate method as reasonably selected by the Bank A "London Banking Day' is a day on which banks in London are open for business and dealing in offshore dollars INTEREST All calculations of Interest and fees shall be made an the basis of actual CALCULATION number of days elapsed in a 360 -day year ORIGINATION FEE. $5,000 payable at closing REPAYMENT/MATURITY. The Credit Facility will expire two years after closing Interest on the outstanding principal balance of the Credit Facility is payable quarterly in arrears on the first day of each March, June, September and December, and at Maturity Principal outstanding on the Credit Facility is payable • $370,000 on 12/12011, • $395,000 on 12112012, • Upon receipt of proceeds from Issuance of refunding bonds (to the extent that such proceeds have been received), and • In full at Maturity SECURITY Borrower shall agree to pay the Credit Facility from the Revenues of the Parking System If and to the extent the Revenues of the Parking System are Insufficient for such purpose, the City agrees to pay the Obligations, as a general obligation, from any other money of the City legally available, subject to an aggregate limit on such general obligation payments of $9,675,000 over the term of the Credit Facility, and the Borrower shall pledge Its full faith and credit to the prompt payment thereof PREPAYMENTS The Borrower may prepay any variable rate loan under the Credit Facility in whole or In part at any time without fee, except for reimbursement of Bank of America's breakage and redeployment costs in the case of prepayment of LIBOR based borrowings (does not apply to the SBA LIBOR Daily Floating Rate) 2 511 2 REPRESENTATIONS Usual and customary for transactions of this type AND WARRANTIES: COVENANTS Usual and customary for transactions of this type, Including but not limited to the following • On or before the Maturity date, Borrower agrees to Issue debt obligations in an amount sufficient to generate net proceeds, together with other available resources of Borrower, to payoff the Credit Facility in full • Borrower may not Issue additional debt obligations with a superior or panty lien on the Revenues of the Parking System without the prior written consent of Bank of America • To at all times maintain and keep the Parking System in good repair, working order and condition, and also will at all times operate the Parking System and the business In connection therewith in an efficient manner and at a reasonable cost DOCUMENTATION All documentation, including the form of legal opinion to be Issued by Borrower's bond counsel, Is subject to review and approval by Bank of America's legal counsel Documentation to include • An unqualified legal opinion of nationally recognized bond counsel, in form and substance acceptable to Bank and Its legal counsel, that (I) the resolution and all documents related to the Credit Facility have been properly adopted, authorized and executed, (n) the resolution and all documents related to the Credit Facility constitute a legally binding obligation of the Borrower, payable from the Security and enforceable according to their terms (subject to standard exceptions), (III) Interest payable on the Credit Facility Is excludable from gross Income for purposes of federal and state Income taxes, and (Iv) Borrower has designated the Credit Facility as a "qualified tax - exempt obligation" • A copy of the Resolution/Ordinance passed by the Board authorizing the Issuance of the Credit Facility, • Receipt of the original signed Note at closing REPORTING Financial Information from Borrower Borrower to provide financial REQUIREMENTS* information and statements in form and content acceptable to Bank of America Indicated below • State Audit Report of the Borrower within 10 days of receipt from State auditor • Borrower's Internally prepared unaudited annual financial statement within 270 days of its fiscal year end, to Include the Parking System • Within 90 days of commencement of the new budget cycle, a copy of Borrower's budget for the new period EVENTS OF DEFAULT Usual and customary in transactions of this type In addition to other legal remedies, If an event of default occurs due to (I) nonpayment of principal, Interest, fees or other amounts when due, or (ii) failure to maintain the tax exempt status of the Credit Facility, then Bank of America may Increase the Interest rate spread by three percent (3 0 %) 3 511 2 GOVERNING LAW /JURY State of Washington The Borrower agrees to waive a jury trial in any TRIAL WAIVER proceeding against Bank of America EXPENSES Borrower will pay all reasonable costs and expenses associated with the preparation, due diligence, administration and enforcement of all documentation executed in connection with the Credit Facility, including Bank of America's attorneys' fees Bank of America's attorneys' fees for initial review and approval of documentation are estimated at $1,200 This Term Sheet Proposal contains confidential and proprietary loan structuring and pricing information Except for disclosure on a confidential basis to your accountants, attorneys and other professional advisors retained by you in connection with the credit facilities contained in this Term Sheet Proposal or as may be required by law, the contents of the Term Sheet Proposal may not be disclosed in whole or in part to any other person or entity without our prior written consent, provided that nothing herein shall restrict disclosure of information relating to the tax structure or tax treatment of the proposed credit facilities ORAL AGREEMENTS OR ORAL COMMITMENTS TO LOAN MONEY, EXTEND CREDIT, OR TO FORBEAR FROM ENFORCING REPAYMENT OF A DEBT ARE NOT ENFORCEABLE UNDER WASHINGTON LAW 4 S I I5N-%6 2 CERTIFICATION I, the undersigned, City Clerk of the City of Bremerton, Washington (the `�Cig), hereby certify as follows: 1. The attached copy of Ordinance No (the "Ordmancd) is a full, true and correct copy of an ordinance duly passed at a regular meeting of the City Council of the City held at the regular meeting place thereof on July 6, 2011, as that ordinance appears on the minute book of the City; and the Ordinance will be in full force and effect ten days after publication in the Citys official newspaper, and 2 A quorum of the members of the City Council was present throughout the meeting and a majority of those members present voted in the proper manner for the passage of the Ordinance. IN WITNESS WHEREOF, I have hereunto set my hand this day of , 2011 CITY OF BREMERTON, WASHINGTON Carol Etgen, City Clerk 511504662 AGENDA BILL CITY OF BREMERTON CITY COUNCIL 6A SUBJECT: Local Solicitation 2011 Justice Study Session Date 6/15/11 Assistance Grant Application COUNCIL MEETING Date* 7/6/11 Department Police Presenter Capt James Burchett Phone 427 -5225 SUMMARY: The Bremerton Police Department is applying for the local solicitation of the Edward Byrne Memorial Justice Assistance Grant (JAG) In 2010, funding was reduced for the Community Resources Unit The 2010 JAG was used to help fund the Unit The 2011 JAG will be used for the same purpose This grant will allow the City of Bremerton to continue to sustain the Community Resource Unit and its crime prevention function and help our enhanced policing initiative in years 2011 and 2012 The grant is from the Department of Justice No matching funds are required of the City The total grant amount is $37,724 The grant duration is through September 2012 ATTACHMENTS: Grant Application FISCAL IMPACTS (Include Budgeted Amount) None The JAG funding is a revenue source for $37,724 It will provide dollars for preserving staff levels APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR RECOMMENDED MOTION: Move to approve the 2011 Justice Assistance Grant Application and the grant, when awarded and further authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. STUDY SESSION ACTION: ❑ Con nt A ends ❑ General Business [Public Hearing COUNCIL PRESIDENT COUNCIL ACTION: ❑Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 4/18/2011 PPLICATION FOR 2. DATE SUBMITTED Applicant Identifier EDERAL ASSISTANCE June 21, 2011 TYPE OF SUBMISSION 3. DATE RECEIVED BY STATE State Application Identifier p.,rncation Non-Construction 4. DATE RECEIVED BY Federal Identifier FEDERAL AGENCY reapplication Non - Construction APPLICANT INFORMATION egal Name Organizational Unit ity of Bremerton Bremerton Police Department ddress Name and telephone number of the person to be contacted on matters involving this 15 6th Street application cite 600 remerton, Washington Rogers, Craig 3337 -1812 (360) 473 -5224 EMPLOYER IDENTIFICATION NUMBER (EIN) 7. TYPE OF APPLICANT 1- 6001231 Municipal TYPE OF APPLICATION 9. NAME OF FEDERAL AGENCY ew Bureau of Justice Assistance kTALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF ' APPLICANT'S PROJECT (UMBER: 16.738 'FDA EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE Sustain the Community Resource Unit and ITLE: GRANT PROGRAM its crime prevention function with part-time staffing. 1. AREAS AFFECTED BY PROJECT le downtown city core and nine council districts. c PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF tart Date: October 01, 2011 nd Date: September 30, 2014 a. Applicant b. Project WA06 ESTIMATED FUNDING 16. IS APPLICATION SUBJECT TO :deral $37,724 REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? pplicant $0 ate $0 Program is not covered by E.O. 12372 )cal $0 her $0 t m Income $0 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? )TAL 1$37,724 N :)s: // grants. ojp. usdoj. gov /gmsextemal/applicationReview.do ?print =yes 6/21/2011 i 11 LJI L3 1 vl lvt 1 11.LN v W Lr✓,.,vr, H1NU 13r-LMV, ALL LA 1 A 1N 1 Ma AFFLICA I ION FREAYYLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY GOVERNING BODY OF 'HE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ►S SISTANCE IS REQUIRED. Close Window s•//erants oin usdoi- Lyov /-omsexternal /annlicationReview do ?nrint =ves 6/21/2011 r AGENDA BILL CITY OF BREMERTON "113 CITY COUNCIL . ........................................................ ............................... SUBJECT: Ordinance No. amending Study Session Date: June 22, 2011 the 2011 Fiscal Year Budget COUNCIL MEETING Date: July 6 2011 Department: Finance Presenter: Becky Hasart Phone: 360473 -5722 SUMMARY: Each year during June/July, the City assesses its current fiscal year budget for any needed adjustments. Adjustments tend to be needed for the following reasons: to adjust the estimated beginning fund balances to actual; to account for subsequent unanticipated/unexpected conditions; to adjust for various Council motions/resolutions; etc. The attached ordinance outlines the various reasons for the current proposed budget adjustment. ATTACHMENTS: Proposed Ordinance to amend Ordinance 5133 adopting the 2011 Budget Memo: Items for Discussion — Mid Year Budget Adjustment Detailed listing by Fund of the line item adjustments FISCAL IMPACTS (Include Budgeted Amount): The net adjustment for all City funds for Fiscal year 2011 is $8,161,812. APPROVALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: RECOMMENDED MOTION: Move to approve Ordinance No. amending Ordinance No. 5133 relating to the City of Bremerton Fiscal Year 2011 Budget STUDY SESSION ACTION: ❑ o sent Age a General Business ❑ Public Hearing COUNCIL PRESIDENT - COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 4118/2011 ORDINANCE NO. 5153 AN ORDINANCE of the City Council of the City of Bremerton, Washington, amending Ordinance No. 5133 relating to the City of Bremerton Fiscal Year 2011 Budget. WHEREAS, the City Council passed the Fiscal Year 2011 City Budget Ordinance (Ordinance No. 5133) on December 1, 2010; and WHEREAS, the City Council has previously amended the budget by various motions and resolutions subsequent to December 1, 2010 which require a formal amendment by ordinance; and WHEREAS, all of the funds of the City of Bremerton require amendment to adjust beginning fund balances, and WHEREAS, City Departments and Funds expenditures and revenues require adjustment; and WHEREAS, certain reclassifications of revenues and expenditures are required to properly reflect budget categories in a manner consistent with actuals as classified in accordance with Generally Accepted Accounting Principles; and WHEREAS, Fund 302 Public Safety Bond, has been budgeted to account for revenues and expenditures which have carved forward from 2010; and WHEREAS, new Funds have been created, Employment Security - Fund 506, Accumulated Leave Liability — Fund 507, Park Plaza Phase II — Fund 306, Lower Wheaton Way — Fund 331, and Gorst Creek Watershed — Fund 482, and WHEREAS, each of these actions has an impact on the City of Bremerton's FY 2011 Annual Budget resulting in the need to amend this Budget document; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS. SECTION L Ordinance 5133 establishing the City of Bremerton's 2011 Budget passed by the City Council on December 1, 2010, is hereby amended as follows - I 2011 ,Nid Year Budget Amendment 2011 Budget Amended as Adopted by 2011 Fund No Ord No 5133 Net Adjustments Budget 001 General Fund City Council $ 322,050 $ 3,500 $ 325,550 Executive 375,020 28,500 403,520 Financial Services 1,238,380 5,900 1,244,280 Legal 986,100 - 986,100 Human Resources 344,670 20,000 364,670 Community Development 1,522,200 10,000 1,532,200 Municipal Court 1,313,900 5,600 1,319,500 City Auditor 167,800 - 167 800 Law Enforcement 9,650,900 27,540 9,678,440 Fire /Emergency Services 7,939,700 405,000 8,344,700 Police /Fire Pension 2,750,500 (15,400) 2,735,100 General Facilities 801,900 47,000 848,900 Parks & Recreation 2,483,200 25,000 2,508,200 Engineering 213,090 101,083 314,173 Non - Department 3,359,765 583,160 3,942,925 Ending Fund Balance 2,041,023 153,735 2,194,758 Total General Fund $ 35,510,198 $ 1,400,618 $ 36,910,816 101 Arterial Street 6,949,795 (987,196) 5,962,599 102 Street 2,252,400 (13,398) 2,239,002 103 Contingency Reserve 1,017,100 254,645 1,271,745 104 Lodging Tax 402,800 10,312 413,112 105 Parking System 1,246,200 166,850 1,413,050 106 Community Dev Block Grant 3,561,726 (580,584) 2,981,142 108 Abatement Revolving 233,600 4,771 238,371 110 Police Special Projects 896,500 151,758 1,048,258 113 Public Access Television 441,070 59,475 500,545 114 Gift & Donation Fund 92,200 (2,188) 90,012 116 Trial improvement 60,800 (7,298) 53,502 117 One Percent For Arts 128,000 (2,507) 125,493 120 Conference Center Operating 1,856,900 (5,604) 1,851,296 201 Bond Fund 812,900 60,105 873,005 203 2010 LTGO 761,000 (7,340) 753,660 204 2010 UTGO /LTGO (8) 559,800 1,513 561,313 302 Public Safety Bond - 207,733 207,733 304 Harborside Plaza & Commons 818,900 (33,820) 785,080 305 Park Plaza Construction 5,814,600 (1,263,890) 4,550,710 306 Park Plaza Phase II - 5,200,133 5,200,133 308 General Gov't Capital Improvement 610,600 17,240 627 840 310 Park Facilities Construction 2,109,500 (55,137) 2,054,363 311 Evergreen Park Remediation 466,100 21,508 487,608 331 Lower Wheaton Way - 1,710,135 1,710,135 401 Water Utility 15 649,900 (224,763) 15,425,137 407 Golf Mountain Golf 2,564,200 18,129 2,582,329 451 Wastewater Utility 22,802,700 (30,462) 22,772,238 481 Stormwater Utility 6,108,818 541,206 6,650,024 482 Gorst Creek Watershed - 879,769 879,769 503 Risk Management 2,881,700 463 903 3,345,603 506 Employment Security - 63,700 63,700 507 Accumulated Leave Liability - 63,700 63,700 509 ER &R - Operations & Maintenance 1,957,400 (154,988) 1 802 412 510 ER &R - Reserves 6,286 400 142,701 6429101 511 Information Services 1,052,085 91,083 1 143,168 Total All funds $ 125,905,892 $ 8,161 812 $ 134,067 704 2011,Vid Year Budget Amendment SECTION Z That the totals for the funds noted in Section l above are hereby appropriated for the fiscal year 2011. SECTION 3. Severabihty If anyone or more sections, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall remain in full force and effect. SECTION 4. Effective Date This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. PASSED by the City Council the day of 2011 Will Mauptn, Council President Approved this day of 2011 Patty Lent, Mayor ATTEST. APPROVED AS TO FORM- CAROL ETGEN, City Clerk ROGER A LUBOVICH, City Attorney PUBLISHED the day of , 2011 EFFECTIVE the day of 2011 ORDINANCE NO R LLgal\Lcgal\Ordininccs\FinanLe \2011 Mid Year Budgct Adjustment doc 3 2011.Vfid Year Budget Amendment June 8, 2011 Items for Discussion — Mid -Year Budget Adjustment • Adjust all Beginning Fund Balances to Actual • General Fund • Increase Council, Executive, City Clerk, DCD, Court, Police & Facilities budgets for additional miscellaneous expenses associated with daily operations. • Reallocate savings from personnel in Finance and HR to supplies for professional services. • Increase Police for technology grant carryover and reduce IT interf ind charges for I- Leads expense - offset with corresponding revenue. • Increase Fire personnel expenses and increase revenue for labor concession donations. • Reduce Police and Fire Pension for obligation being absorbed by the state. • Increase Facilities budget for DEM property purchase and building demolition. • Increase Parks for YMCA subsidy. • Increase personnel expense in General Fund Engineering. • Increase Non - Departmental supplies and services for additional election costs, Sunday foot ferry service and SKIA fire annexation debt service. • Increase transfers -out in Non - Departmental to Employment Security, Accumulated Leave Liability, Contingency Reserve, Street and Gorst Creek Watershed. Gorst Creek transfer was been previously approved by Council. • Increase Non - Department revenue for additional solid waste franchise fees. • Increase Non - Departmental revenue for Bremerton Housing Authority PILOT • Special Revenue Funds • Increase transfers -out in Street, BKAT, and Conference Center to Employment Security and Accumulated Leave Liability Funds. • Adjustments in revenues and expenditures in Arterial Street associated with Lower Wheaton Way Capital Project Fund, Gorst Creek Stormwater Fund, Bremerton HWY Safety Improvement Design, Downtown Traffic Circulation Study and Sidewalk Improvement Projects. • Reduce personnel expense in Street due to vacant position. • Increase supplies in Contingency Reserve for Kitsap County settlement payment. • Increase transfer -in from General Fund to Contingency Reserve • Adjust Public Safety Bond fund to close fund in 2011. • Increase transfer -in from General Fund and Decrease transfer -in from Parking to Street Fund. • Reduce transfer -out from Parking to Street Fund and increase debt service payment for two year note refinancing. • Increase transfer -out from CDBG to Parks Capital — carryover • Debt Service Funds o Increase intergovernmental for BAB subsidy in Fund 204 and increase debt service interest payments to reflect updated debt service obligation. (previously estimated) • Capital Improvement Funds • Increase revenue and expenditures in Evergreen Park Fund associated with remediation. • Increase revenue and expenditures associated with new Lower Wheaton Way Capital Project Fund being reallocated from Stormwater and Arterial Street Funds. • Change budget control categories for transfers in General Government Capital Improvement Fund. Technical corrections only. • Create Park Plaza Phase II Fund and allocate fund sources and budget transfers from Harborside Plaza and Park Plaza. • Increase capital in Parks Construction Fund 310 for Matan Project. • Enterprise Funds • Per new contract agreements, reduce supplies and capital in Golf Fund and reduce revenue under charges for services due to lower anticipated greens fees. • Remove interfund loan payment from budget in the Water Fund — change in accounting practices only. • Reduce Engineering personnel expense in Water and Wastewater - reallocated to General Fund. • Increase IT interfund charges in Water, Wastewater and Stormwater Funds — reallocated from General Fund. • Increase transfers -out in Water, Wastewater and Stormwater for contributions to Employment Security and Accumulated Leave Liability Funds. • Increase supplies in Wastewater for emergency sewer main repair owned by the County but used by the City. • Increase transfer -out in Stormwater for Gorst Creek Watershed Project. • Increase revenue and expenditures associated with Gorst Creek Watershed Fund development. • Tnternal Service Fund-. • Create Employment Security and Accrued Leave Liability Funds and increase transfer -in from other funds • Reduce revenue and expenditures in IT for costs associated with Police I- Leads. Double budgeted in Police and IT. • Increase transfers -out in ER &R and IT for contributions to Employment Security and Accumulated Leave Liability Funds. 7 CITY OF BREMERTON 2011 ANTICIPATED REVENUES, FXPENDIrURFS AND CHANGES IN FUND BALANCE GENERAL FUND fur the Year Ended Dcucmher 31, 2011 Proposed Adj Required Adopted Mid -Year From The Budget Budget Adopted Budget REVENUES 2011 2011 2011 Tares Property 7,626,954 $ 7,626,954 $ _ Sales 6,109,000 6,109,000 - Other 7,897,300 7,897,300 - Licenses and Permits 905,800 916,800 11,000 Intergovernmental 1,786,369 1,910,909 124,540 Charges for Services 3,579,750 3,579,750 - Finew and Forfeitures 1,200,900 1,200,900 - Miscellaneous 199,425 385,025 185,600 Transfers In & Other Finans-mg 4,234,300 4,234,300 - Total Revenues 33,539,798 33,860,938 321,140 EXPENDITURES Personnel Expenses 24,328,520 24,755,120 426,600 Supplies, Semmes, and Taxes 8,071,270 8,274,393 203,123 Capital Expenditures - 52,000 52,000 Debt Servii a 414,385 414,385 Transters Out 655,000 1,220,160 565,160 Total Expenditures 33,469,175 34,716,058 1,246,883 CHANGES IN FUND BALANCE Net Lhangein fund balances 70,623 (855,120) (925,743) Fund Balances - beginning 1,970,400 3,049,878 1,079,478 Fund Balances - ending $ 2,041,023 $ 2,194,758 $ 153,735 GENERAL FUND EXPENDITURES BY DEPARTMENT City Council $ 322,050 325,550 $ 3,500 EeeLuhve 375,020 403,520 28,500 Financial Services 1,238,380 1,244,280 5,900 Legal Department 986,100 986,100 - Human Resoum s 344,670 364,670 20,000 Community Development 1,522,200 1,532,200 10,000 Muniupal Court 1,313,900 1,319,500 5,600 City Auditor 167,800 167,800 - Poliw Department 9650,900 9,678,440 27,540 Fire Department 7939,700 8,344,700 405,000 Police & Fire Pension 2,750,500 2,735,100 (15,400) General Facilities 801,900 848,900 47,000 Parks & Recreation 2,483,200 ',508,200 Z - 5,000 Engineering 213,090 314,173 101,083 Non - Departmental 3,359,765 3,942,925 583,160 Total Expenditures $ 33,469 175 $ 34,716 058 $ 1,246 883 The target ending fund balance is 8 5% of annual expenditures excluding capital The target fund balance for the 2011 budget as amended is $2,946,445 The actual ending fund balance after the proposed amendments is $2,194,758, which is lower than the target amount by $751,687 The 2011 budget as proposed, includes an ending fund balance which does not meet the target, but is increased from the prevtoulsy adopted budgeted by $153,735 demonstrating advancement being made toward achieving the target. The financial planning goal is to bring the ending fund balance level back up to where it meets or exceeds the target level FUND 001 CITY OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE GENERALFUND For the Year Ended December 31, 2011 Budeet Adjustments: Items Previously Approved by Counulor Finance Committee Expenditure - Increase Transter -Out to Gorst Creek Watershed Fund 482 (62,560) Expenditure - Increase Capital for purchase of DEM property and building demolition expense - Facilities (52,000) New Items Not Previously Approved by Council Revenue - Increase Intergovemmental for Police Technology Pass -Thru grant 62,540 Revenue - Increase MisLellancous for Fire labor concessions being given back as donations 135,600 Revenue - Increase LiLenses and Permits for increase in solid waste tranchise tee agreement 11,000 Revenue - Increase Intergovernmental for Bremerton Housing Authority Payment for PILOT 62,000 Expenditure - Increase Supplies associated with miscellaneous and joint retreat expenditures - Council (3,500) Expenditure - Increase Supplies associated with miscellaneous and joint retreat expenditures - Executive (3,500) Expenditure - Increase Supplies for professional services for City Youth Wellness Center Design & Development (25,000) Expenditure - Increase Supplies for intertund professional services - Clerk records relocation (5,900) Expenditure - Decrease Personnel expense being reallocated to supplies - Finance 15,000 Expenditure - Increase Supplies for reallocated labor - Finance (15,000) Expenditure - Decrease Personnel expense being reallocated to supplies - Human Resources 80,000 Expenditure - Increase Supplies for professional services being reallocated from personnel - Human Resources (30,000) Expenditure - Increase Supplies for professional services associated with labor negotiations - Human Resources (20,000) Expenditure - Increase Supplies for expense associated with training and professional certifications - DCD (10,000) Expenditure - Increase Supplies for additional natural gas expense in new Court Facility (5,600) Expenditure - Decrease Supplies for I -Leads expense previously budgeted in IT 40,000 Expenditure - Increase Supplies for additional elecmcity expense previously billed to facilities - Police (5,000) Expenditure - Increase Supplies for balance of COPS Pass -Thru Technology Grant - Police (62,540) Expenditure - Increase Personnel for Fire labor expense - Portion of labor concessions being given back as revenue (405,000) Expenditure - Decrease Personnel for reduction in pension payments - Police & Fire Pension 15,400 Expenditure - Decrease Supplies associated with NDGC dues and reallocate to personnel - Facilities 17,000 Expenditure - increase Personnel for extra help expense associated with NDGC concierge - Facilities (17,000) Expenditure - Decrease Supplies for reduced electricity expense now being paid by Police - Facilities 5,000 Expenditure - Increase Supplies for YMCA subsidy payment - Parks (25,000) Expenditure - Decrease Supplies for IT mtertund charges - Engineering 13,917 Expenditure - Increase Supplies for election expense associated with council reduction /charter - Non Dept (10,000) Expenditure - increase Supplies for cost share of Sunday Foot Ferry Service - Non -Dept (6,400) Expenditure - Increase Supplies for SKIA Fire Debt Service - Non -Dept. (1,600) Expenditure - increase Transfer -Out to Contingency Reserve Fund - Non -Dept (250,000) Expenditure - Increase Transter -Out to Employment Secunty Fund - Non Dept (41,300) Expenditure - Increase Transfer -Out to Aeeumulate:d Leave Liability Fund - Non Dept (41,300) Expenditure - Increase Transter -Out to Street Fund - Non Dept (170,000) Expenditure - Increase Personnel in Engineering for additional expense associated with work performed (115,000) Net adjustment to ending fund balance required S (925,743) FUND 001 CITY OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ARTERIAL S FREET FUND For the Year Ended December 31, 2011 Proposed Adj Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Taxes Property $ $ $ Sales Other I-wenses and Permits Intergovernmental 5,700,095 4,792,370 (907,725) Charges for Services 85,500 85,500 - Fines and Forfeitures Miscellaneous 25,000 25,000 - Transfers in Total Revenues 5,810,595 4,902,870 (907,725) EXPENDITURES Personnel Expenses 120,000 120,000 - Supplies, Services, and Taxes 95,500 95,500 - Capital Expenditures 6,628,000 5,483,004 (1,144,996) Debt Service _ Transfers Out 237,271 237,271 Total Expenditures 6,843,500 5,935,775 (907,725) CHANGES IN FUND BALANCE Net change in fund balances (1,032,905) (1,032,905) - Fund Balances - beginning 1,139,200 1,059,729 (79,471) Fund Balances - ending $ 106,295 $ 26,824 $ (79,471) Budget Adjustments: Items Previously Approved by Council Revenue - Reduce Intergovernmental for TIB grant reallocated to Fund 331 (1,128,825) Revenue - Increase Intergovernmental for Bremerton budget associated with HWY Safety Improvement Desi 5,500 Revenue - Increase Intergovernmental grant award for Armin Jahr Sidewalk Improvement Project 215,600 Expenditure - Reduce Capital for TIB grant project reallocated to Fund 331 1,305 000 Expenditure - Increase Transfer -Out to Fund 331 (237 271) Expenditure - Increase Capital for Bremerton HWY Safety Improvement Design (5,500) Expenditure - Reduce Capital for Downtown Traffic Circulation Study 61,096 Expenditure - Increase Capital for Armin Jahr Sidewalk Improvement Project (248,500) Expenditure - Reduce Capital for sidewalk improvements 32,900 Net adjustment to ending tund balance required $ - FUND 101 CITY OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE S I REET FUND For the Year Ended December 31, 2011 Proposed Adj Required Adopted Mid -Year From The Budget Budget Adopted Budget ''011 2011 2011 REVENUES Taxes Property $ $ $ _ Sales _ Other (pdrkmg tax & car tab fees) 300,000 300,000 - Licenses and Permits _ Intergovernmental (fuel tax) 776,000 776,000 - Charges for Services 330,000 330,000 - Fines and Forfeitures Miscellaneous 60,000 60,000 - Transfers in & Other Revenue 705,000 675,000 (30,000) Total Revenues 2,171,000 2,141,000 (30,000) EXPENDITURES Personnel Expenses 1,359,500 1,309,500 (50,000) Supplies, Services, and Taxes 870,184 870,184 - Capital Expenditures _ Debt Service _ Transfers Out 4,800 4,800 Total Expenditures 2,229,684 2,184,484 (45,200) CHANGES IN FUND BALANCE Net change in fund balances (58,684) (43,484) 15,200 Fund Balances- beginning 81,400 98,002 16,602 Fund Balances- ending $ 22,716 $ 54,518 $ 31,802 Budget Adjustments: New Items Not Previously Approved by Council Expenditure - Increase transfer -out to Employment Security Fund and Accrued Liability Fund (4,800) Revenue - Increase Transfer -In from General Fund 170,000 Revenue - Decrease Transfer -In from Parking Fund (200,000) Expenditure - Decrease Personnel expense due to vacant positions 50,000 Net adjustment to ending fund balance required S 1 5,200 FUND 102 CITY OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE CONTINGENCY RESERVE FUND For the Year Ended December 31, 2011 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Taxes Property $ $ $ _ Sales _ Other _ Licenses and Permits _ Intergovernmental Charges for Services _ Fines and Forfeitures _ Miscellaneous 8,500 8,500 Transfers in - 250,000 250,000 Total Revenuev 8,500 258,500 250,000 EXPENDITURES Personnel Expenses _ Supplies, Services, and Taxes 1,150,000 1,150,000 Capital Expenditures Debt Service _ Transters Out Total Expenditures - 1,150,000 1,150,000 CHANGES IN FUND BALANCE Net change in fund balances 8,500 (891,500) (900,000) Fund Balances - beginning 1,008,600 1,013,245 4,645 Fund Balances - ending $ 1,017,100 $ 121,745 $ (895,355) Budget Adjustments: Expenditure - Increase Supplies for payment to Kitsap County (1,150,000) New Items Not Previously Approved by Council Revenue - Increase Transfer -In from General Fund 250 000 Net adjustment to ending fund balance required $ (900,000) FUND 103 CI'T'Y OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE LODGING TAX FUND For the Year Ended December 31, 2011 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Tares Property $ $ $ _ Sales Other (hotel /motel tax) 380,000 380,000 Luenses and Permits _ Intergovernmental _ Charges for Services _ Fines and Forfeitures _ Miscellaneous _ Transfers in Total Revenues 380,000 380,000 - EXPENDITURES Personnel Expenses _ Suppliev, Services, and Taxes 170,000 170,000 Capital Expenditures _ Debt Service - Transfers Out 155,000 155,000 Total Expenditures 325,000 325,000 - CHANGES IN FUND BALANCE Net change in fund balances 55,000 55,000 - Fund Balances- beginning 22,800 33,112 10,312 Fund Balances - ending $ 77,800 $ 88,112 $ 10,312 Budget Adlustments: New Items Not Previously Approved by Council Net adjust to ending fund balance required $ _ FUND 104 CITY OF BREMERTON 2011 ANTICIPA fED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE PARKING SYSTEM FUND For the Year Ended December 31, 2011 Proposed Adl Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Tares Property $ $ $ _ Sales _ Other Licenses and Permits Intergovernmental _ Charges for Services 300 300 - Fines and Forfeitures 325,000 325,000 - Miscellaneous 713,000 713,000 - Transfers in & Other Revenue - _ _ Total Revenues 1,038,300 1,038,300 - EXPENDITURES Personnel Expenses - _ _ Supplies, Services, and Taxes 575,888 575,888 - Capital Expenditures _ _ _ Debt Service 275,000 575,000 300,000 Transters Out 375,000 175,000 (200,000) Total Expenditures 1,225,888 1,325,888 100,000 CHANGES IN FUND BALANCE Net change in fund balances (187,588) (287,588) (100,000) Fund Balances - beginning 207,900 374,750 166,850 Fund Balances - ending $ 20,312 $ 87,162 $ 66,850 Budget Adiustments: New Items Not Previously Approved by Council Expenditure - Decrease Transter -out to Street Fund '00,000 Expenditure - Increase Debt service for principal and mterest for two -year note refinancing (300,000) Net adjustment to ending fund balance required S (100 000) FUND 105 CITY OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE COMMUNITY DEVELOPMENT BLOCK GRANT For the Year Ended December 31, 2011 Proposed Adl Required Adopted Mid -Year From Phe Budget Budget Adopted Budget 2011 2011 2011 REVENUES Taxes Property $ $ $ Sales Other Licenses and Permits Intergovernmental 2,520,326 2,520,326 - Charges for Services 20,000 20,000 - Fines and Forfeitures Miscellaneous 11,100 11,100 - Transfers in Total Revenues 2,551,426 2,551,426 EXPENDITURES Personnel Expenses 170,300 170,300 Supplies, Services, and Taxes 2,149,225 2,149,225 - Capital Expenditures _ Debt Service _ Transfers Out 170,000 172,000 2,000 Total Expenditures 2,489,525 2,491,525 2,000 CHANGES IN FUND BALANCE Net change in fund balances 61,901 59,901 (2,000) Fund Balances- beginning 1,010,300 429,716 (580,584) Fund Balances- ending $ 1,072,201 $ 489,617 $ (582,584) Budget Adlustments: New Items Not Previously Approved by Council Expenditure - Increase Transfer -out to Fund 310 for carryover of Matan award 2,000 Net adjustment required to the ending fund balance $ 2,000 FUND 106 CITY OF BREM ER fON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ABA rEMENT REVOLVING FUND For the Year Ended December 31, 2011 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Taxes Property Sales _ Other Licenties and Permits _ Intergovernmental _ Charges for Services 4,000 4,000 - Fines and Forfeitures - _ Miscellaneous 2,000 2,000 - Transfers in - _ Total Revenues 6,000 6,000 - EXPENDITURES Personnel Expenses - Supplies, Services, and Taxes 41,000 41,000 - Capital Expenditures _ Debt Service _ Transfers Out 65,000 65,000 - Total Expenditures 106,000 106,000 - CHANGES IN FUND BALANCE Net change in fund balances (100,000) (100,000) - Fund Balances - beginning 227,600 232,371 4,771 Fund Balances -ending $ 127,600 $ 132,371 $ 3,771 Budget Adlustments: New Items Not Previously Approved by Council Net adjustment to ending fund balance required $ _ FUND 108 CITY OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE POLICE SPECIAL PROJECTS FUND ror the Year Ended December 31, 2011 Proposed AdJ Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Taxes Property $ $ $ _ Sales _ Other _ Licenses and Permits _ Intergovernmental Charges for Services _ Fines and Forteitures 38,000 38,000 Miscellaneous 76,000 76,000 - Transfers in Total Revenues 114,000 114,000 - EXPENDITURES Personnel Expenses _ Supplies, Services, and Taxes 259,700 259,700 - Capital Expenditures - Debt Service _ Transfers Out _ total Expenditures 259,700 259,700 - CHANGES IN FUND BALANCE Net change in fund balances (145,700) (145,700) - Fund Balances- begmmng 782,500 934,258 151,758 Fund Balances -endmg $ 636,800 $ 788,558 $ 151,758 Budget Adtustments: New Items Not Previously Approved by Counwl Net adjustment to ending fund balance required $ _ FUND 110 CITY OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE PUBLIC ACCESS TELEVISION OPERATIONS FUND For the Year Ended December 31, 2011 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Taxes Property $ $ $ Sales _ Other (city PEG fees) Licenses and Permits 240,000 240,000 - Intergovernmental 25,000 25,000 Charges for Services 74,570 74,570 - Fines and Forfeitures - Miscellaneous 11,600 11,600 - Transfers in - Total Revenues 351,170 351,170 - EXPENDITURES Personnel Expenses 229,100 229,100 - Supplies, Services, and Taxes 36,350 36,350 - Capital Expenditures 25,000 25,000 - Debt Service - _ Trantifers Out 25,000 25,800 800 Total Expenditures 315,450 316,250 800 CHANGES IN FUND BALANCE Net change in fund balances 35,720 34,920 (800) Fund Balances- beginning 89,900 149,375 59,475 Fund Balances - ending 125,620 $ 184,295 $ 58,675 Budget Adjustments: New Items Not Previously Approved by Council Expenditure - Increase Transfer -out to Employment Secunty and Accumulated Leave Liability Funds (800) Net adjustment to ending fund balance required $ (800) FUND 113 CITY OF BREMERTON 2011 ANTICIPA fED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE GIF f AND DONA LION FUND For the Year Ended December 31, 2011 Proposed Adl Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Tares Property $ $ $ Sales _ Other _ Licenses and Permits Intergovernmental _ Charges for Services - _ _ Fines and Forfeitures _ Miscellaneous 10,900 10,900 - Transfers in _ Total Revenues 10,900 10,900 EXPENDITURES Personnel Expenses _ Supplies, Services, and Taxes 20,600 20,600 - Capital Expenditures _ _ _ Debt Service Transfers Out 12,000 12,000 - Total Expenditures 32,600 — 32600 - CHANGES IN FUND BALANCE Net change in fund balances (21,700) (21,700) Fund Balances - beginning 81,300 79,112 (2,188) Fund Balances - ending $ 59,600 $ 57,412 $ (1,188) Budget Adjustments: New Items Not Previously Approved by Council Net adjustment to ending tund balance required $ _ FUND 114 CITY OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE I RIAL IMPROVEMENT FUND I - or the Year Ended December 31, 2011 Proposed Adj Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Taxes Property $ $ $ _ Sales _ Other _ Licenses and Permits _ Intergovernmental 22,000 22,000 - Charges for Services _ [fins and Forfeitures _ Miscellaneous _ Transfers in _ Total Revenues 22,000 22,000 - EXPENDITURES Personnel Expenses _ Supplies, Services, and Taxes 15,000 15,000 - Capital Expenditures - _ _ Debt Service _ 1 ransfers Out _ Total Expenditures 15,000 15,000 - CHANGES IN FUND BALANCE Net change in worlung capital 7,000 7,000 - Fund Balances- beginning 38,800 31,502 (7,298) Fund Balances - ending $ 45,800 $ 38,502 $ (7,298) Budget Adjustments: New Items Not Previously Approved by Council Net adjustment to ending fund balance required, _ FUND 116 CITY OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ONE PERCENT FOR AR1 S FUND for the Year Ended December 31, 2011 Proposed Adj Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Taxes Property $ $ $ _ Sales Other _ Licenses and Permits intergovernmental _ Charges for Services 500 500 - Fines and Forfeitures _ Miscellaneous 66,500 66,500 Transfers in - _ Total Revenues 67,000 67,000 - EXPENDITURES Personnel Expenses _ Supplies, Services, and Taxes _ Capital Expenditures 10,000 10,000 - Debt Service _ Transfers Out Total Expenditures 10,000 10,000 CHANGES IN FUND BALANCE Net change in working capital 57,000 57,000 F'und Balances - beginning 61,000 58,493 (2,507) Fund Balances - ending $ 118,000 $ 115,493 $ (2,507) New Items Not Previously Approved by Council Net adjustment to ending fund balan, -e required $ _ FUND 117 CITY OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE CONFERENCE CENTER OPERA rIONS ror the Year Ended December 31, 2011 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Taxes Property $ $ $ _ Sales _ Other _ Licenses and Permits _ Intergovernmental _ Charges for Services 1,317,000 1,317,000 - Fines and Forfeitures _ Miscellaneous 10,000 10,000 - Transfers in 155,000 155,000 - Total Revenues 1,482,000 1,482,000 - EXPENDITURES Personnel Expenses 68,600 68,600 - Supplies, Services, and Tares 1,485,227 1,485,227 - Capital Expenditures - _ _ Debt Service - - _ Transfers Out 200 200 Total Expenditures 1,553,827 1,554,027 200 CHANGES IN FUND BALANCE Net change in fund balances (71,827) (72,027) (200) Fund Balances- beginning 374,900 369,296 (5,604) Fund Balances- ending $ 303,073 $ 297,269 $ (5,804) Budget Adiustments: New Items Not Previously Approved by Council Expenditure - Increase Transfer -Out to Employment Security and Accumulated Leave Liability Funds (200) Net adjustment required to the ending fund balance $ (200) FUND 120 CITY OF BREMERTON 2011 ANTICIPACED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BOND FUND For the Year Ended December 31, 2011 Proposed Adl Required Adopted Mid -Year From The Budget Budget Adopted Budget 3011 2011 2011 REVENUES Taxes Property $ 357,400 $ 357,400 $ - Sales _ Other _ Licenses and Permits _ Intergovernmental _ Charges for Services _ Fines and Forfeitures _ Miscellaneous 4,000 4,000 - Transfers in 225,000 225,000 - Total Revenues 586,400 586,400 EXPENDITURES Personnel Expenses _ Supplies, Services, and Taxes _ Capital Expenditures _ Debt Service 719,700 719,700 - Transfers Out Total Expenditures 719,700 719,700 - CHANGES IN FUND BALANCE Net change in fund balances (133,300) (133,300) - Fund Balances - beginning 226,500 286,605 60,105 Fund Balances - ending $ 93,200 $ 153,305 $ 60,105 Budget kdiustments: New Items Not Previously Approved by Council Net adjustment required to the ending fund balance $ _ FUND 201 CITY OF BREMERTON 22011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE 2010 LTGO I or the Year Ended December 31, 2011 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES faxes Property $ $ $ Sales 332,000 332,000 - Other - Licenses and Permits - Intergovernmental 155,000 155,000 - (:harges for Services - rines and Forfeitures - Miscellaneous _ Transters in 120,000 120,000 - Total Revenues 607,000 607,000 - EXPENDITURES Personnel Expenses _ Supplies, Services, and Taxes - Capital Expenditures _ Debt Service 588,550 588,550 - Transfers Out _ Total Expenditures 588,550 588,550 - CHANGES IN FUND BALANCE Net change in fund balances 18,450 18,450 - Fund Balances- beginning 154,000 146,660 (7,340) Fund Balances- ending $ 172,450 $ 165,110 $ (7,340) Budget kdiustments: New Items Not Previously Approved by Council Net adjustment required to the ending fund balance g FUND 203 CITY OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE 2010 UTGO /LTGO (B) F or the Year Ended December 31, 2011 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES faxes Property $ 447,300 $ 447,300 $ - Sales - Other _ Licenses and Permits _ Intergovernmental 40,000 41,000 1,000 Charges for Services _ Fines and Forfeitures _ Miscellaneous - _ Transfers in 72,500 72,500 - Total Revenues 559,800 560,800 1,000 EXPENDITURES Personnel Expenses _ Supplies, Services, and Taxes _ Capital Expenditures - Debt Service 525,300 532,000 6,700 Transfers Out _ Total Expenditures 525,300 532,000 6,700 CHANGES IN FUND BALANCE Net change in fund balances 34,500 28,800 (5,700) Fund Balances- beginning - 513 513 Fund Balances - ending $ 34,500 $ 29,313 $ (5,187) Budget Adjustments: New Items Not Previously Approved by Council Revenue - Increase Intergovernmental for BAB Subsidy 1000 Expenditure - Increase Debt Service for interest on LT external debt (6,700) Net adjustment required to the ending fund balance $ (5 700) FUND 204 CITY OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE PUBLIC SAFETY PROJECTS FUND For the Year Ended December 3 I, 2011 Proposed AdJ Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Taxes Property $ $ $ _ Sales _ Other _ Licenses and Permits Intergovernmental - Charges for Services _ Fines and Forfeitures _ Miscellaneous - 3,000 3,000 Transfers in & Other Revenue - - - Total Revenues - 3,000 3,000 EXPENDITURES Personnel Expenseti _ _ Supplies, Services, and Taxes _ - Capital Expenditures 12,600 12,600 Debt Service 195,133 195,133 Transfers Out _ _ Total Expenditures - 207,733 207,733 CHANGES IN FUND BALANCE Net change in fund balances - (204,733) (204,733) Fund Balances - beginning 204,733 204,733 Fund Balances - ending $ Budget Adjustments: New Items Not Previously Approved by Council Expenditure - Budget Capital for Court facility remodel expense (12,600) Expenditure - Budget Transter -Out to Park Plaza Phase II Fund 306 (195,133) Revenue - Budget Miscellaneous revenue for interest earnings 3,000 Net adjustment required to the ending fund balance S (204,733) FUND 302 CITY OF BREMERTON 2011 AN nal'ArED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE IIARBORSIDE PLAZA & COMMONS [ - or the Year Ended DacmbLr 31, 2011 Proposed Ada Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES razes Property S $ Sales _ Other _ Licenses and Permits Intergovernmental Charges for Services Fines and Forteitures M isc,el lancous 1,000 1 ,000 Transtersin & Other Revenue - _ Total Revenues 1 000 1 000 - EXPENDITURES Personnel Expenses _ Supplies, Services, and Taxes Capital Expenditures 467, )17 4,917 (463,000) Debt Service _ rransters Out 350,000 780,000 430,000 Total Expenditures 817,917 784,917 (33,000) CHANGES IN FUND BALANCE ;Vet ,.hange in Lund balances (816,917) (783,917) 33,000 Fund Balances - beginning 817,900 784,080 (33 820) Fund Balances- ending $ 983 $ 163 $ (320) Budget Adjustments: New Items Not Previously Approved by Council Expenditure - Decrease Transfer -Out to Park Plaza 350,000 Expenditure - Increase Transfer -Out to Park Plaza Phase H (780,000) Expenditure - Decrease Capital Expenditures 463,000 Net adjustment required to the ending fund balance $ 13 000 FUND 304 CITY OF BREMERTON 2011 AN nal"ATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE PARK PLAZA CONSTRUCTION For the Ytar Ended Do t mber 31, 2011 Proposed Adj Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Taxes Property Sales _ Other Llccnscs and Pennits _ Intergovcrnmcntal Charges for So-rviLCS _ Fines and Forhttures Miscellaneous 25,000 25 000 Transter% in & Other Revenue 700,000 (700,0()()) Total RLv --nuts 725,000 25,0()0 (700 000) EXPENDITURES Personnel Expenses _ Supplies, Scrvu cs, and Taxes _ Capital Expenditures 5,814,600 3850.600 (1,964,000) Debt Service Transter, Out 700,000 700 000 Total Expenditures 5,814,600 4,550,600 (1 264,000) CHANGES IN FUND BALANCE Net change in fund balances (5089,600) (4,525,600) 564,000 Fund Balances - beginning 5089,600 4,525,710 (563,890) Fund Balances -cndmg $ - $ 110 $ 110 Budget Adiustments: New Items Not Previously Approved by Counui Revenue - Reduce Other Finanetng for non- taxable sale of asset (350,000) Revenue - Reduce Transter -In trom Fund 304 ( 350,000) Expenditure - Reduce Capital for work previously done in 2010 1 964 000 Expenditure - Increase Transter -Out to tund 306 (7(H) 000) Net adjustment required to the ending tund balance $ i 0 FUND 305 CITY OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE PARK PLAZA PHASE 11 I the Year Ended Domember 31, 2011 Proposed Adj Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Taxes Property $ $ $ Salev _ Other _ Licenses and Permits Intergovernmental - 2,600,000 2,600,000 Charges for Services 170,000 170,000 Fines and Forteitures Miscellaneous - 105,000 105,010 rransters in & Other Rcvt nue - 2,325,133 2,325,133 Total Revenues - 5,200,133 5,200,133 EXPENDITURES Personnel Expenses _ Supplies, Servu Ls, and Taxes _ Capital Expenditures - 5,200,000 5,200,000 Debt Service _ Transfers Out Total Expenditures - 5,200,000 5,200,000 CHANGES IN FUND BALANCE Net change in tund balances - 133 133 Fund Balarnxs- beginning _ Fund BalanLes -ending $ - $ 133 $ 133 Budget Adiustments: New Items Not Previously Approved by Council Expenditure - Increase Capital expense (5,200 000) Revenue - Increase Transfer -in from Public Safety Bond Fund 195,133 Revenue - Increase Transfer-in from Harborside Plaza & Commons 730 000 Revenue - Increase Transfer -In from Park Plaza 700,000 Revenue - Increase Other Financing for vale of asset 650,0()0 Revenue - Increase Intergovernmental Revenue for EDA grant proceeds 7600000 Revenue - Increase Miscellaneous for PSE contribution IIN1 000 Revenue - Increase Miscellaneous for interest earned 5 000 Revenue - Increase Charges for Services 170,000 Net adjustment required to the ending fund balance $ 13; FUND 306 CITY OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL GOVERNMENT CAPITAL IMPROVEMENT FUND For the Year Ended December 31, 2011 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Taxes Property $ $ $ Sales _ Other (Real Estate Exwse Taxes) 400,000 400,000 Licenses and Permits _ _ Intergovernmental _ _ Charges for Services _ _ Fines and Forfeitures _ _ Miscellaneous 1,000 1,000 - Transfers in & Other Revenue _ Total Revenues 401,000 401,000 EXPENDITURES Personnel Expenses _ _ Supplies, ServiLes, and Taxes _ _ Capital Expenditures _ _ Debt Service 192,500 - (192,500) Transfers Out 210,000 402,500 192,500 Total Expenditures 402,500 402,500 CHANGES IN FUND BALANCE Net change in fund balances (1,500) (1,500) - Fund Balances - beginning 209,600 226,840 17,240 Fund Balances- ending $ 208,100 $ 225,340 $ 17 240 Budget Adfustments: New Items Not Previously Approved by Council Expenditure - Technical correction for category change from debt service to transfer -out for 2010 LTGO transfer 120,000 Expenditure - Tet hmwl correction for category change from transfer -out from debt service for 2010 LTGO transfer (120,000) Expenditure - Tex hnical correction for category change from debt service to transfer -out for 2010 UTGO /LTGO transfer 72,500 Expenditure - Technical correction for category change from transter -out from debt service for 2010 UTGOiLTGO transte (72,500) Net adjustment required to the ending fund balance $ _ FUND 308 CI FY OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE PARK FACILITIES CONSTRUCTION FUND For the Year Ended December 31, 2011 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Taxes Property $ Sales _ Other _ Licenses and Permits _ Intergovernmental 1,060,000 1,095,000 35,000 Charges for Services _ _ Fines and Forfeitures Miscellaneous 4,500 29,500 25,000 Transfers in & Other Revenue 170,000 172,000 2,000 Total Revenues 1,234,500 1,296,500 62,000 EXPENDITURES Personnel Expenses Supplies, Services, and Taxes - _ - Capital Expenditures 970,000 1,030,000 60,000 Debt Service 6,600 6,600 - Transfers Out _ _ Total Expenditures 976,600 1,036,600 60,000 CHANGES IN FUND BALANCE Net change in fund balances 257,900 259,900 2,000 Fund Balances - beginning 875,000 757,863 (117,137 Fund Balances - ending $ 1,132,900 $ 1,017,763 $ (115,137) Budget Adiustments: New Items Not Previously Approved by Council Revenue - Increase Miscellaneous for Matan project donation 25 000 Revenue - Increase Intergovernmental for DOE grant award for Matan 35,000 Revenue - Increase Transfer -In from CDBG for tundmg not expended in 2010 2,000 Expenditure - Increase Capital for Matan project (60,000) Net adjustment required to the ending fund balance $ 2 ,000 FUND 310 CITY OF BREMERTON 2011 ANTICIPA TED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE EVERGREEN PARK REMEDIATION For the Year Ended December 31, 2011 Proposed Adj Required Adopted Mid -Year From The Budget Budget Adopted Budget REVENUES 2011 2011 2011 Taxes Property $ $ $ Sales _ Other _ Licenses and Permits _ Intergovernmental 234,000 323,750 89,750 Charges for Services _ Fines and Forfeitures _ _ Miscellaneous 1,000 1,000 - Transfers in Total Revenues 235,000 324,750 89,750 EXPENDITURES Personnel Expenses Supplies, Services, and Taxes _ Capital Expenditures 270,000 425,000 155,000 Debt Service _ Transfers Out - _ Total Expenditures 270,000 425,000 155,000 CHANGES IN FUND BALANCE Net change in fund balances (35,000) (100,250) (65,250) Fund Balances - beginning 231,100 162,858 (68,242) Fund Balances- ending $ 196,100 $ 62,608 $ (133,492) Budget Adiustments: Items Previously Approved by Council Expenditure - Increase Capital for professional services associated with remediation protect (155,000) Revenue - Increase Intergovernmental for grant revenue from Dept of Ecology 39,750 Revenue - Increase Intergovernmental for grant revenue from National Fish & Wildlife 50,000 Net adjustment required to the ending fund balance $ (65,250) FUND 311 CITY OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE 1 OWER WHEATON WAY fur the Year Ended December 31, 2011 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Caxes Property $ $ $ _ Sales _ Other _ Licenses and Permits Intergovernmental 1,368,084 1,368,084 Charges for Services _ Fines and Forfeitures Miscellaneous _ _ Transfers in 342,051 342,051 Total Revenues - 1,710,135 1,710,135 EXPENDITURES Personnel Expenses - _ Supplies, Services, and Taxes _ _ Capital Expenditures 1,710,135 1,710,135 Debt Service _ _ Transfers Out _ Total Expenditures - 1,710,135 1,710,135 CHANGES IN FUND BALANCE Net change in working capital - _ _ Fund Balances - beginning working capital _ Fund Balances - ending working capital $ - $ Budget Adlustments: New Items Not Previously Approved by Council Revenue - Increase Intergovernmental for TIB grant proceeds reallocated from Arterial Street Fund 1,128,825 Revenue - Increase Intergovernmental for TIB grant not budgeted but awarded '39,259 Revenue - Increase Transfer -In from Stormwater Fund 104 780 Revenue - Increase Transfer -!n from Arterial Street Fund 237,271 Expenditure - Budget Capital for Lower Wheaton Way Project (1,710,135) Net adjustment required to the ending fund balance $ - FUND 331 CITY OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE WATER UTILITY For the Year Ended December 31, 2011 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Taxes Property $ $ $ _ Sales Other _ Licenses and Permits _ Intergovernmental 50,000 50,000 - Charges for Services 9,286,000 9,286,000 - Fines and Forfeitures - - _ Miscellaneous 458,700 458,700 - Transfers in & Other Revenue 1,310,000 1,300,000 (10,000) Total Revenues 11,104,700 11,094,700 (10,000) EXPENDITURES Personnel Expenses 4,102,776 4,002,776 (100,000) Supplies, Services, and Taxes 3,545,109 3,549,958 4,849 Capital Expenditures 3,145,000 3,145,000 - Debt Service 736,000 736,000 - Transfers Out 1,371,750 1,388,550 16,800 Total Expenditures 12,900,635 1 2,822,284 (78,351) CHANGES IN WORKING CAPITAL BALANCE Net change in working capital (1,795,935) (1,727,584) 68,351 Fund Balances - beginning working capital 4,545,200 4,330,437 (214,763) Fund Balances - ending working capital $ 2,749,265 $ 2,602,853 $ (146,412) The target ending fund balance is 12% of annual expenditures excluding capital The target fund balance for the 2011 budget as amended is $1,161,274 Projected Balance is $2,602,853 after proposed amendments are completed - which exceeds the target level Budget Adlustments: New Items Not Previously Approved by Council Revenue - Decrease Other Revenue for mterfund loan principal payment (10,000) Expenditure - Increase Transfer -Out to Employment Security and Accumulated Leave Liability Funds (16,800) Expenditure - Increase Supplies for percent reallocation of Engineering IT mterfund charges (4 849) Expenditure - Reduce Personnel expense being reallocated to General Fund Engineering 100,000 Net adjustment required to the ending fund balance $ 68 351 FUND 401 CITY OF BREMERTON 2011 ANTICIPA TED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE GOLD MOUNTAIN GOLF COMPLEX For the Year Ended December 31, 2011 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES faxes Property $ $ $ Sales Other I icenses and Permits Intergovernmental Charges for Services 2,147,000 2,122,000 (25,000) Fines and Forfeitures - Miscellaneous 83,000 89,000 6,000 Transfers in - - _ Total Revenues 2,230,000 2,211,000 (19,000) EXPENDITURES Personnel Expenses Supplies, Services, and Taxes 1,861,503 1,765,903 (95,600) Capital Expenditures 163,000 130,000 (33,000) Debt Service 263,100 263,100 Transters Out - _ _ Total Expenditures 2,287,603 2,159,003 (128,600) CHANGES IN FUND BALANCE Net change in working capital (57,603) 51,997 109,600 Fund Balances - beginning working capital 334,200 371,329 37,129 Fund Balances - ending working capital $ 276,597 $ 423,326 $ 146,729 the target ending fund balance is 12% of annual expenditures excluding capital The target fund balance for the 2011 budget as amended is $243,480 Projected Balance is $423,326 after proposed amendments are completed - which exceeds the target level Budget Adiustments: Items Previously Approved by Council Revenue - Reduce Charges for Services to more accurately reflect anticipated greens fee revenue (25,000) Revenue - Increase Miscellaneous for additional space and facility lease revenue 6,000 Expenditure - Reduce Supplies for maintenance expense 10 000 Expenditure - Reduce Supplies for professional services golf contract reduction - maintenance 60,600 Expenditure - Reduce Supplies for protessional services golf contract reduction - operation 25,000 Expenditure - Reduce Capital 33,000 Net adjustment required to the ending fund balance $ 109,600 FUND 407 CITY OF BREMERTON 2011 ANTiCiPA rED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE WASTEWAtER UTILITY ('or the Year Ended December 31, 2011 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Taxes Property $ - $ - $ _ Sales 10,000 10,000 Other 2,000 2,000 - Licenses and Permits - - _ Intergovernmental - _ _ Charges for Services 13,744,000 13,744,000 - Fines and Forfeitures - _ Miscellaneous 35,000 35,000 Transfers in & Other Revenue 420,000 420,000 Total Revenues 14,211,000 14,211,000 - EXPENDITURES Personnel Expenses 3,204,450 3,189,450 (15,000) Supplies, Services, and Taxes 3,538,805 3,606,901 68,096 Capital Expenditures 2,330,000 2,330,000 - Debt Service 2,964,000 2,964,000 - Transfers Out 2,125,050 2,137,850 12,800 Total Expenditures 14,162,305 14,228,201 65,896 CHANGES IN FUND BALANCE Net change in working capital 48,695 (17,201) (65,896) Fund Balances - beginning working capital 8,591,700 8,561,238 (30,462) Fund Balances- ending working capital $ 8,640,395 $ 8,544,037 $ 96,358) The target ending fund balance is 12% of annual expenditures excluding capital The target fund balance for the 2011 budget as amended is $1,427,784 Projected Balance is $8,544,037 after proposed amendments are completed -which exceeds the target level Budget Adiustments: New Items Not Previously Approved by Council Expenditure - increase Supplies for City portion of emergency sewer repair for Jointly used County main (65 300) Expenditure - Increase Transfer -Out to Employment Security and Accumulated Liability Funds (12,800) Expenditure - Increase Supplies for percent change of Engineering IT interfund charges (2,796) Expenditure - Reduce Personnel expense being reallocated to General Fund Engineering 15,000 Net adjustment required to the ending fund balance $ (65,896) FUND 451 CITY OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE S rORMWA TER UTILITY for the Year Ended December 31, 2011 Proposed Ad1 Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES raxes Property $ $ _ Sale-, Other License% and Permits Intergovernmental 371,118 371,118 - Charges for Services 2,103,000 2,103,000 - Fines and Forfeitures _ _ Miscellaneous 21,000 21,000 - Transfers in & Other Revenue 1,393,000 1,558,664 165,664 Total Revenues 3888,118 4,053,782 165,664 EXPENDITURES Personnel Expenses 1,235,590 1,235,590 - Supplies, Services, and Taxes 642,679 583,951 (58,728) Capital Expenditures 1,542,000 1,707,664 165,664 Debt Service 15,000 15,000 - Transfers Out 325,500 592,812 267,312 Total Expenditures 3,760,769 4,135,017 374,248 CHANGES IN FUND BALANCE Net change in working capital 127,349 (81,235) (208,584) Fund Balances - beginning working capital 2,220,700 2,596,242 375,542 Fund Balances - ending working capital $ 2,348,049 $ 2,515,007 $ 166,958 The target ending fund balance is 12% of annual expenditures excluding capital The target fund balance for the 2011 budget as amended is $291,282 Projected Balance is $2,515,007 after proposed amendments are completed - which exceeds the target level Budget Adiustments: Items Previously Approved by Council Expenditure - Increase Transfer -Out to Gorst Creek Watershed Fund (157,732) Expenditure - Reduce Supplies being reallocated to Gorst Creek Watershed 65,000 Expenditure - Increase Transfer -Out to Lower Wheaton Way Fund (104,780) New Items Not Previously approved by Council Revenue - Increase Other Revenue for Stormwater Capacity Grant 165,664 Expenditure - Increase Transter -Out Employment Security and Accumulated Leave Liability Funds (4,800) Expenditure - Increase Capital for work associated with Stormwater Capacity Grant (165,664) Expenditure - Increase Supplies for percent change of Engineering IT interfund charges (6,272) Net adjustment required to the ending fund balance $ (208,584) FUND 481 CITY OF BREMERTON 2011 AN TIC IPA FED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE 60RST CREEK WATERSHED I - or the Year Ended December 31, 2011 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES rare~ Property $ $ _ $ _ Sales _ Other _ Lis-enses and Permits _ Intergovernmental 659,477 659,477 Charges for Services - _ Fine% and Forfeitures _ Miscellaneous - _ _ Transters in - 220,292 220,292 Total Revenues - 879,769 879,769 EXPENDITURES Personnel Expenses Supplies, Services, and Taxes 879,769 879,769 Capital Expenditures - _ _ Debt Service Transters Out - _ Total Expenditures - 879,769 879,769 CHANGES IN FUND BALANCE Net change in working capital _ - _ Fund Balances - beginning working capital Fund Balances - ending working capital $ - $ _ $ _ Budget Adjustments: Items Previously pproved by Council Revenue - Increase Intergovernmental revenue for PS Watershed Assistance Funding 659 477 Revenue - Increase Transfer-In from General Fund 62 560 Revenue - Increase Transfer -In from Stormwater Fund 157,732 Expenditure - Increase Supplies and Services for Watershed Project (879 769) New Items Not Previously approved hV Council Net adjustment required to the ending tund balance $ FUND 482 CITY OF BREMERTON 2011 ANTICIPA rED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE RISK MANAGEMENT INTERNAL SERVICE FUND For the Year Ended December 31, 2011 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Taxes Property $ $ Sales Other Licenses and Permits Intergovernmental - Charges for Services Fines and Forfeitures Miscellaneous 1,416,900 1,416,900 - Transters in Total Revenues 1,416,900 1,416,900 - EXPENDITURES Personnel Expenses 240,000 240,000 - Supplies, Services, and Taxes 1,176,900 1,176,900 - Capital Expenditures - Debt Service - Transfers Out - Total Expenditures 1,416,900 1,416,900 - CHANGES IN FUND BALANCE Net change in working capital - - Fund Balances- beginning working capital 1,464,800 1,928,703 463,903 Fund Balances - ending working capital $ 1,464,800 $ 1,928,703 $ 463 903 Budget Adiustments: New Items Not Previously Approved by Council Net adjustment required to the ending fund balance FUND 503 CITY OF BREMERTON 2011 ANTICIPA TED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE I MPLOYMENT SECURITY ror the Year Ended December 31, 2011 Proposed Adl Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Taxes Property $ $ $ - Sales _ Other _ License% and Permits _ Intergovernmental _ Charges for Services Fines and Forfeitures Miscellaneous Transfers in 63,700 63,700 Total Revenues - 63,700 - EXPENDITURES Personnel Expenses - _ Supplies, Services, and Taxes - _ Capital Expenditures _ _ Debt Service _ _ Transfers Out - _ Total Expenditures - _ _ CHANGES IN FUND BALANCE Net change in working capital - 63,700 63,700 Fund Balances - beginning working capital _ Fund Balances - ending working capital $ - $ 63,700 $ 63,700 Budget Adiustments: Items Previously Approved by Council New Items Not Previously Approved by Council Revenue - Increase Transfer -In from General Fund, Street, BKAT, Conference Center, Water, Wastewater, Stormwater, ER &R and IT 63,700 Net adjustment required to the ending fund balance $ 63,700 FUND 506 CITY OF BREMERTON 2011 ANTICIPA TED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE ACCUMULATED LEAVE LIABILITY For the Year Ended December 31, 2011 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Taxes Property $ $ $ _ Sales _ Other Licenses and Permits _ Intergovernmental _ Charges for Services Fines and Forteitures Miscellaneous Transfers in 63,700 63,700 Total Revenues - 63,700 - EXPENDITURES Personnel Expenses - _ Supplies, Services, and Taxes _ _ Capital Expenditures _ - Debt Service _ _ Transfers Out _ _ Total Expenditures _ _ - CHANGES IN FUND BALANCE Net change in working capital - 63,700 63,700 Fund Balances - beginning working capital _ Fund Balances- ending working capital $ - $ 63,700 $ 63,700 Budget Adiustments: Items Previously Approved by Council New Items Not Previously approved by Council Revenue - Increase Transfer -In from General Fund, Street, BKAT, Conference Center, Water, Wastewater, Stormwater, ER &R and IT 63,700 Net adjustment required to the ending fund balance $ 63,700 FUND 507 CITY OF BREMERTON 2011 ANTICIPA rED REVENUES, EXPENDI LURES AND CHANGES IN FUND BALANCE I OUIPMENT RENTAL RESERVE - OPERATIONS AND MAINTENANCE For the Year Fnded December 31, 2011 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES Tares Property $ $ $ Sales _ Other Licenses and Permits _ Intergovernmental _ Charges for Services 1,648,000 1,648,000 Fines and Forfeitures - Miscellaneous 2,000 2,000 - Transfers in & Other Financing 2000 2,000 - Total Revenues 1,652,000 1,652,000 - EXPENDITURES Personnel Expenses 643,200 643,200 - Supplies, Services, and Taxes 993,200 993,200 - Capital Expenditures - - Debt Service - _ Transfers Out 2,400 2,400 Total Expenditures 1 636,400 1,638,800 2,400 CHANGES IN FUND BALANCE Net change in working capital 15,600 13,200 (2,400) Fund Balances - beginning working capital 305,400 150,412 (154,988) Fund Balances - ending working capital $ 321.000 $ 163,612 $ (157,388) Budget Adlustments: New Items Not Previously Approved by Council Expenditure - Increase Transter -Out to Employment Security and Accumulated Leave Liability Funds (2,100) Net adjustment to ending fund balance required $ (2 400) FUND 509 CITY OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE EQUIPMENT RENTAL RESERVE - RESERVES I or the Year Ended December 31, 2011 Proposed Adj Required Adopted Mid -Year From the Budget Budget Adopted Budget 2011 2011 2011 REVENUES Taxes Property $ $ _ $ Sales _ Other Licenses and Permits _ Intergovernmental _ Charges for Services Fines and Forfeitures Miscellaneous 424,600 424,600 Transfers in & Other Financing 30,000 30,000 - Total Revenues 454,600 454,600 EXPENDITURES Personnel Expenses _ _ Supplies, Services, and Taxes _ Capital Expenditures 545,000 545,000 Debt Service _ Transfers Out _ Total Expenditures 545,000 545,000 CHANGES IN FUND BALANCE Net change in working capital (90,400) (90,400) - Fund Balances - beginning working capital 5,831,800 5,974,501 142,701 Fund Balances -ending working capital $ 5,741,400 $ 5,884,101 142,701 Budeet Adlustments: New Items Not Previously Approved by Council Net adjustment required to the ending fund balance $ FUND 510 CITY OF BREMERTON 2011 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE INFORMATION SERVICES for the Year Ended December 31, 2011 Proposed Add Required Adopted Mid -Year From The Budget Budget Adopted Budget 2011 2011 2011 REVENUES taxes Property $ $ $ _ Sales _ Other _ Licenses and Permits _ Intergovernmental _ Charges for Services 752,985 712,985 (40,000) Fines and Forfeitures - _ Miscellaneous _ Transfers in - _ Total Revenues 752,985 712,985 (40,000) EXPENDITURES Personnel Expenses 598,900 598,900 Supplies, Services, and Taxes 324,718 284,718 (40,000) Capital Expenditures 10,000 10,000 - Debt Service _ _ Transfers Out 2,200 2,200 Total Expenditures 933,618 895,818 (37,800) CHANGES IN FUND BALANCE Net change in working capital (180,633) (182,833) (2,200) Fund Balances - beginning working capital 299,100 430,183 131,083 Fund Balances - ending working capital $ 118,467 $ 247,350 $ 128,883 Budget Adjustments: New Items Not Previously Approved by Council Revenue - Decrease Charges for Services from Police due to duplicate billing from Cencom (40,000) Expenditure - Increase Transfer -Out to Employment Security and Accumulated Leave Liability Funds (2,200) Expenditure - Reduce Supplies for duplicate budgeting of I -Leads bill 40,000 Net adjustment required to the ending fund balance $ (2,200) FUND 511 AGENDA BILL CITY OF BREMERTON "7Ce CITY COUNCIL SUBJECT: Appointments to the pro and Study Session Date June 22, 2011 con committees for the Council- Reduction COUNCIL MEETING Date. July 6, 2011 Ballot Measure Department: City Attorney's Office Presenter: Roger A. Lubovich Phone 473 -2345 SUMMARY: City Council is required to formally appoint Committees to write statements "For" and "Against" General Election Ballot Measures. A ballot measure to reduce the size of the City Council from nine Council Members to seven Council Members and to make other related changes will be placed on the November 8, 2011 General Election. Each Committee may have up to three members, however, a Committee may seek the advice of any person in preparing their statement(s) ATTACHMENTS: Specifications for Committee Statements for Ballot Measures for 2011. I FISCAL IMPACTS (Include Budgeted Amount) None APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY. FINANCE DIRECTOR _x" RECOMMENDED MOTION: rr 1 1 move to ap oint C o k eyl $ 1JAV i d }� Q �{Tplr and ern Loc Vr to the Co ee for writing the "For" statement for the reduction of City Council from nine Council Members to seven Council Members ballot measure. 2 1 move to appoirif TA6K Ar gmJs _ r , and to the Committee for writing the "Against" statement for the reduction of City Council from nine Council Members to seven Council Members ballot measure. STUDY SESSION ACTION: ❑ Cons@nt Agenda General Business ❑ Public Hearing COUNCIL PRESIDENT ` COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 4/18/2011 Z 5 Kitsap County Local Voters' Pamphlet �--J Administrative Rules amended in 201 '� QMI �( N Purpose The purpose of these rules is to set forth the manner and method in which the Kitsap County Local Voters' Pamphlet is to be published and distributed. The intent of the Local Voters' Pamphlet is to provide citizens of Kitsap County with informative, objective, consistent and readable information regarding candidates and ballot measures Guidelines Followed These rules are written in accordance with the provisions of the following Revised Code of Washington (RCW), Washington Administrative Code (WAC) and Kitsap County Ordinance which authorize the publication of a Local Voters' Pamphlet • 29A 32 210 — 29A 32 280 • (WAC) 434 -381 • Kitsap County Chapter 1 10 (Ordinance No. 1291 Administrative Rules The following sections describe the manner and method in which the Kitsap County Local Voters' Pamphlet is published and distributed A Contents B Specifications for Participation of Local Government Jurisdictions C Specifications for Committee Ballot Measure Statements D Specifications for Candidate Photographs, Statements and Responses E Distribution Ad pied May 3 2 1 • Walter E. Washin on, Kitsap County Auditor I peal � P'llophict Umniz5tt ImC Rules 1 F.M,q) t omit Vmilot Di ti ion A. Contents The following information may be included in the Local Voters' Pamphlet as specified in (RCW 29A 32 210 — RCW 29A 32 280) 1 The following words will appear on the cover. a Kitsap County b Official Local Voters' Pamphlet c Primary or General Election with the date (as applicable) d Published by the Office of the Kitsap County Auditor 2 Introduction letter from the County Auditor 3 Table of contents 4 A sample ballot that follows the same order and form as contests appearing on the ballot 5 A list of the jurisdictions that have measures or candidates in the pamphlet 6 The text of each measure submitted by a participating Junsdiction, accompanied by an explanatory statement prepared by the prosecuting attorney for any county or by the attorney for the city or special district measure submitted a Statements 'foe' and "against" each measure b The following statement shall be pnnted on the first page where statements appear: "The Auditor's Office is not responsible for the content of statements or factual and grammatical accuracy " 7 If the pamphlet includes a race for partisan office, an explanation that each candidate for partisan office may state a political party that he or she prefers, and that a candidate's preference does not imply that the candidate is nominated or endorsed by the party or that the party approves of or associates with that candidate will be included The pamphlet must also explain that a candidate can choose to not state a political party preference 8 Photographs and statements submitted by candidates appearing on the ballot for any position from participating jurisdictions Write -in candidates will not be included a A brief description of the roles of the elected offices in which candidate statements and photographs may appear in the pamphlet b The following statement shall be printed on the first page where candidate statements appear "The Auditor's Office is not responsible for the content of statements or factual and grammatical accuracy" c All statements and responses shall be printed in the pamphlet in the same order, manner and form in which they are designated on the ballot whenever possible 9 Voter registration information and voting by mail 10 A list of all Kitsap County ballot deposit sites and Kitsap County Elections Division contact numbers 11 Any graphics, artwork or other material that make the pamphlet easier to understand ,�,tl � tr��rti i' uml,lt �J�niii ii,�n, � Riilcs . il,,i17 � (llllll ��41}IUI - ' �.UI(P 1)i111(lli B. Specifications for Participation of Local Government Jurisdictions 1 Local Government Jurisdiction Participation All local government jurisdictions in the county shall participate in the Kitsap County Local Voters' Pamphlet The local units of government shall include information on all ballot measures from that unit of local government and information on candidates for elected offices in the jurisdiction. If the required inclusion in the pamphlet would create undo financial hardship for the unit of local government, the legislative authority of the unit may petition the legislative authority of the county to waive this requirement The legislative authority of the county must provide the waiver not less than 60 days before the publication of the pamphlet if it finds that the requirement would create such hardship for the district 2 Notification to Units of Local Government: The County Auditor shall notify each city, town, or special taxing district located wholly within the county that a Local Voters' Pamphlet will be produce 90 days before publication 3 Verification of Jurisdiction Not Participating in the Pamphlet: The County Auditor shall be notified in writing of any waiver granted by the county legislative authority, no later than 60 days before the publication of the pamphlet 4 Responsibility for the Cost of the Pamphlet: The cost of the Local Voters' Pamphlet shall be considered an election cost to those units of local government included and shall be prorated in the manner provided in RCW 29A 32 270 and RCW 29A 04 410 which states "Every city, town and district shall be liable for its proportionate share of the costs when such elections are held in conjunction with other elections." The purpose of this section is to clearly establish that the county is not responsible for any costs involved in the conducting of any city, town or district electron including the publication of the Local Voters' Pamphlet tl � cI�tS P,uuu)u,t �JnnuSit titL Rttics , C. Specifications for Committee Ballot Measure Statements 1 Committees Appointed to Write Statements "For" and "Against" Ballot Measures The legislative authority of a jurisdiction that submits a ballot measure that is included in the Local Voters' Pamphlet shall a Provide a written appointment of persons known to favor the measure to serve on a committee to prepare a statement advocating approval of the measure b Provide a written appointment of persons known to oppose the measure to serve on a committee to prepare a statement advocating rejection of the measure i The authority is required to provide written notice to the County Auditor if they are unable to appoint a committee ii If the authority fads to make such appointments, the County Auditor shall make the appointments • To assist the Auditor in this appointment process, election staff shall notify each major political party chairperson and a representative of the League of Women Voters for Kitsap County with an inquiry for persons willing to serve on the committee. c Committee members do not have to be residents of the district i No committee shall have more than three members, however, a committee may seek the advice of any person or persons in preparing their statement(s) ii The committee shall elect from among their members a chairperson and shall immediately notify the County Auditor of the names, email addresses and telephone numbers of the committee members d Statements "For" and "against" measures will also appear in the Online Voter Guide 2 Deadline to Submit Statements is 12 days after the deadline to submit the resolution. a If a statement is rejected by the Auditor's Office, the committee has two days to appeal the decision b Rebuttals to statements "for" and "against" measures in the Local Voters' Pamphlet and Online Voter Guide shall be submitted to the County Auditor within five days of the Auditor's Office approval of the statements "for" and "against" the measure i If the rebuttal is rejected, the committee must appeal the same day n Extensions to deadlines may be made as deemed necessary by the County Auditor and shall apply to all jurisdictions equally ui Decisions on appeals are final 3 Length of Statements and Rebuttals a Statements "For" and "against" measures appearing in the Local Voters' Pamphlet and Online Voter Guide shall not exceed 250 words or contain more than four paragraphs ot,:r5 P+niulilct \Jnt n3yu,nne Rulo } n,,ip t owil \ „liioi Fl —iion� iii\ i ioi, i The committee may use up to four headings to summarize and identify major arguments or portions of the statement for the convenience of the reader • Words contained within headings that number more than eight shall be included in the computation of the number of words in the statement b Statements will be finalized before release to the committees or public for rebuttals c Rebuttals to the statements "For" and "against" measures appearing in the Local Voters' Pamphlet and Online Voter Guide shall not exceed 75 words. i Rebuttals must address only issues raised in the opposing statement without injecting issues not previously discussed by either the statement "for" or "against" that measure. u Headings are not permitted in connection with rebuttal statements 4 Submission of Statements a The district submitting the measure shall complete the form available from the Auditor's Office that appoints committee members "for" and "against" the measure b The Auditor's Office will provide information to be completed with the following specifications i Statements may be submitted electronically and must be in paragraph style without tables, lists, graphs, bullets or multiple indentations n Microsoft Word in Anal or a plain text file in 12 point font is preferred ni Italics may be used to emphasize words, phrases, or sentences iv Bolding and underline is not allowed and will be typeset the same as the rest of the text. Only headings may be in bold and all cap letters. c The Auditor's Office is not obligated to make spelling or grammar corrections and will assume no responsibility for errors in the original statement submitted 5 Video Statements Committees may wish to submit a video statement in addition to the written statement a Committees must provide one video recording file that is substantially the same as the written statement and rebuttal i The background must be a plain backdrop with no pins, robes or uniforms that suggests the wearer has held public office b Committees are responsible to schedule and complete the video filming in time to submit and approve the file before the deadline 6 Rejection of Unacceptable Statements a If any portion of the statement is rejected, only that rejected portion may be re- written and submitted for inclusion in the statement b The committee proposing the statement may appeal any rejection to the County Auditor or submit a revised statement c The County Auditor shall render a decision within one working day of the appeal This decision shall be considered final < (dl t o1el" P nnnlllcl W 111111511 )n e Pik 11 „ 1 ( unitt% \ulJllui F ! "tioll 011 1.1(11 , D. Specifications for Candidate Statements Candidate statements for the Local Voters' Pamphlet will also appear in the Online Voter Guide The following standards ensure candidates comply with legal requirements and enhance readability 1 Deadline to Submit: a Statements and photographs six business days after the close of candidate filing. b Video files for candidates in the Primary 11 business days after the close of candidate filing i Candidates not ampearma in the Pnmary• 21 business days after the close of candidate filing 2 Statement Specifications a Because of limited space, the pamphlet provides room for one paragraph return per 50 characters b Paragraph style without tables, lists, graphs, bullets or multiple indentations c Italics may be used to emphasize words, phrases, or sentences d Bolding and underline is not allowed and will be typeset the same as the rest of the text e Any candidate statement deemed to be libelous or otherwise inappropriate may be rejected f Candidates shall limit statements to those about the candidate himself or herself RCW 29A 32.230 (3) 3 Word Limits a Candidate Statement —100 words b Biography —100 words i. Election Experience ii Other Professional Experience ui Education Iv Community Service c Headings do not count as part of the word count d Hyphenated words count as two words unless the hyphenation is listed as one word by www onelook com/ e Statements and biographies exceeding word limits are shortened by deleting full sentences from the end until the limit is reached ! oc tl \ olol 1' n \ hntntSU tm c P itc" ()III t" \I,d Ito I -I DI" 1 tots 4 Photograph Specifications a A digital picture file is preferred with 300 dpi or higher in JPEG format, color or black and white b No images smaller than 2 % X 3 inches and no larger than 8 X 10 inches c Must be limited to the head and shoulders d No pins, robes or uniforms suggesting the wearer has held public office ( RCW 29A.32.110} e The photo must be no more than five years old f A light - colored background (not white) is preferred 5 Video Statement Specifications a Candidates that wish to submit a video statement in addition to the written statement must provide a video recording that is substantially the same as the written statement b The length of the video must not exceed two minutes i Candidates must provide one unbroken video recording ii The background will be a plain backdrop, no pins, robes or uniforms that suggests the wearer has held public office c Candidates are responsible to schedule video filming in time to meet the deadline to submit 6 Editing of Written Statements The Auditor's Office is not obligated to make corrections to spelling or grammar and will assume no responsibility for errors which result from inaccuracies in the original statement submitted Only the correction of incidental errors in spelling, punctuation or syntax in the original statement or responses submitted will be allowed 7 Rejection of Unacceptable Statements The County Auditor may reject any statement which contains any obscene, libelous or otherwise inappropriate content. Candidates will be noted if their statement or responses has been rejected within five days after the last day to submit the statement. Candidates have one working day to appeal said rejection or to resubmit their statement E. Distribution The County Auditor shall mad the Local Voters' Pamphlet to every residence in each jurisdiction that has included information in the pamphlet The Local Voters' Pamphlet will serve as a notice of election and no notice of election otherwise required by RCW 29A 52 350 need be published L oc „1 otor, P i m blot X,himr4U,m\ c R,de5 - 1,�t, h t ono% A idttor - Romur; Iii\ ti -ton AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Study Session Date June 22 2011 Memorandum of Understanding with COUNCIL MEETING Date July 6, 2011 Kitsap 911 Memorial Committee for Department: Parks and Rec. Memorial Design Process Presenter Wyn Birkenthal Phone 473 -5752 SUMMARY: The Memorandum of Understanding (MOU) between the City and the Kitsap 911 Memorial Committee outlines a process to refine the design concept while incorporating Park Board, and citizen comments 11/10 a c��c► ATTACHMENTS: Attachment °A" Park Board and staff comments May 24 Park Board minutes FISCAL IMPACTS (Include Budgeted Amount) none 1 APPROVALS: Jr DEPARTMENT DIRECTOR IF CITY ATTORNEY FINANCE DIRECTOR RECOMMENDED MOTION: Move to approve the MOU with the Kitsap 911 Memorial Committee outlining a design process for the refinement and approval of a Memorial to be located in Evergreen Park, and authorize the Mayor to execute the Memorandum of Understanding in substantially the same form STUDY SESSION ACTION: ❑ C A end General Business ❑ Public Hearing COUNCIL PRESIDENT COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Form Updated 4/18/2011 Memorandum of Understanding Kitsap 9 -11 Memorial Path Forward to Final Design WHEREAS, the Kitsap 9 -11 Memorial Committee has approached the City of Bremerton and offered to design, fund and help maintain a lasting memorial to the events of September 11 h , 2001, has procured steel beams from the Port Authority of New York & New Jersey and pledged the Committee's energy and resources to achieve this goal; and WHEREAS, the Kitsap 9 -11 Memorial Project Committee and the City of Bremerton agree a memorial dedicated to the events of September I V h , 2001 is an important addition to Bremerton, Kitsap County and Evergreen Rotary Park; and WHEREAS, the Ci Council of the City of Bremerton unanimously approved Resolution #3130 on December 15 , 2010 supporting the memorial project at Evergreen Rotary Park, and outlming oversight of the memorial development process; and WHEREAS, the Kitsap 9 -11 Memorial Project Committee has formed a design subcommittee that includes Tom Knuckey and Colette Berna as City Council appointees to the project design subcommittee, and Councilman Jim McDonald, who represents City Council as a member of the Kitsap 9 -11 Memorial Project Committee; and WHEREAS, the design subcommittee led by architect Dave Fergus has worked with skill, diligence and passion to develop a concept design for the Kitsap 9 -11 Memorial to be located in the southern most portion of Evergreen Rotary Park; and WHEREAS, the design concept was shared and input solicited from the Bremerton Park Board, Bremerton Public Works Committee, Bremerton Public Safety and Parks Committee, with residents of the Evergreen park neighborhood at a District 5 Council meeting and written about in local newspapers; and WHEREAS, the Park Board applauds the hard work of the Kitsap 9 -11 Memorial Project Committee and the Design Sub - Committee for their outstanding design work, fundraismg and public outreach efforts on behalf of the Kitsap 9 -11 Memorial; approved a recommendation to forward the concept design to City Council, conditioned upon certain design and content issues and other issues that can be resolved through additional, timely public process and good faith negotiation between the parties; NOW THEREFORE, THE PARTIES ACKNOWLEDGE AND AGREE AS FOLLOWS: SECTION 1. a) The parties propose that a lasting Kitsap 9 -11 Memorial be constructed in the southern, undeveloped portion of Evergreen Park, commonly known as the former Chevron property. b) The Memorial will contain two steel beams that were part of the World Trade Center. c) The memorial will include written content as agreed to by members of both the Park Staff and the Kitsap 9 -11 Memorial Project Committee, as well as other knowledgeable members of the community as determined. d) Aside from the written content, the concept design proposed by the Kitsap 9 -11 Memorial Project Committee is a suitable foundation for the continuation of the design process, public review and fund- raising efforts; recognizing that said design is at a preliminary level, and that revisions are fully expected as the design process moves forward. SECTION 2 . Recognizing the Park Board is a body appointed to give advice on park matters to City Council and staff and that time is of the essence with regard to maintaining the momentum of this volunteer effort, the City and the Kitsap 9 -11 Memorial Project Committee agree to the following concepts and potential timetables: a) The Design Committee and Parks and Recreation Staff will hold a four (4) hour ,point workshop to promote understanding of the design theme and to discuss design modifications to address issues raised by the Park Board and a minimum of two (2) additional advertised public meetings prior to recommending a design to City Council. b) Design Committee and Parks staff agree to work together on how to depict the local story elements on the Memorial site. c) Suggested conceptual modifications and a designer's estimate of construction costs will be brought to Council by September 1", 2011 for initial review and comment. d) Concept drawings will be displayed in City Hall, Conference Center or other high traffic locations along with comment cards to hear public input on modified design concept and \or design alternatives. e) Following the collection of public comments and incorporation of salient ideas leading to construction of a lasting and timeless memorial, a final design may be brought either to a second public workshop or directly to City Council for consideration and approval. f) A ceremonial groundbreaking for the Memorial will be held September 11 t ', 2011 at Bremerton Evergreen Rotary Park. (Ceremony will be held even if final design details are still in progress.) g) Board and staff comments on the concept design are attached hereto as Attachment "A" and incorporated herein by this reference. CITY OF BREMERTON KITSAP 9 -11 MEMORIAL PROJECT COMMITTEE PATTY LENT, Mayor APPROVED AS TO FORM: Roger A. Lubovich, City Attorney R \ Legal\ Legal\Departments- General\ParksV 11 Memonal MOU doc docx Attachment A The Park Board and Park Department staff made the following comments and concerns regarding the concept design as presented on May 24` and would like the City and the Kitsap 9 -11 Memorial Committee to jointly address these issues and obtain public input as noted in the attached MOU. Summary of Park Board Comments: 1. Review the quantity and height of handscape (i.e. concrete, large rocks etc.) contained in the design to insure continuity with Evergreen Rotary Park's current character, and to reduce ongoing maintenance costs and vandalism risk. 2. Review the use of a reflecting pond as a design feature relative to the cost of maintaining the infrastructure, and meeting Health District requirements on an ongoing basis. 3. Review circulation patterns as they relate to options for visitors to walk and enjoy the site to its fullest potential. Inclusion of additional paths into and around the Memorial, strengthening the connection with the whole of Evergreen Park, is recommended. 4. There is a desire for additional passive, reflective areas to promote thought, solace and healing while considering the events of September 1 V h , 2001. Verify that multiple uses of the site are possible, and are inviting for park users 5. There is a desire to have the Kitsap 9 -11 Memorial take advantage of existing site features (i e. topography, views to water, etc.) and use land forms, grading, benning and plantings to add interest and character to the site 6 Additional development of "before" and "after" narrative content concerning the events that lead to 9 -11, and how our country changed as a result of the attack is recommended. 7. Review the corridor of irregularly placed cement blocks (height, width, shapes, examine use of landscape treatments to shape design features, review visibility into site for safety) containing the stones of people experiencing 9 \1 l for alternate options that may convey a similar story using less handscape materials. 8 Development and inclusion of local stones and content concerning how Kitsap residents and institutions where affected by the event, and how they responded is recommended. 9. Address ongoing maintenance preferably through formation of a perpetual 911 Memorial trust fund after and employ design techniques to reduce maintenance costs, including labor, into the design. The Parks Department has identified 4 key elements that make a successful public space and park design based on a body of research, and requests the City and the Kitsap 9 -11 Memorial Committee ,jointly review these features to ensure the design concept and final design address the principals listed below in items through 1- 4. 1. Access and Circulation A park should allow people alternative choices of movement to provide physical permeability. Action: Increase integration with existing park and increase circulation pathways for walkers. 2. Visibility A park should allow for visual permeability, allowing people to see in and out of an area per Crime Prevention Through Environmental Design (CPTED) principles. Action. Ensure sightlines remain open and clear, so that places of concealment are not fostered. 3. Diversity of Activities Parks should provide variety in physical features, activities, and users. Action: Accommodate both memorial visitors and park users by creating a multi functional space that ensures on -going activity. 4. Comfort: Comfort is the most important aspect of the four requirements. If people are not comfortable in the park, they will not stay. Action Examine implications of enclosed corridor and high walls, and whether it's appropriate for a park setting. Create a place that people feel safe and comfortable to use both alone and in groups. Bremerton Parks and Recreation Commission Meeting Tuesday, May 24, 2011 Consideration of 911 Memorial concept design Presenter. Dave Fergus — 9/11 Design Committee Mr. Fergus provided a quick refresher on what has occurred since his last presentation to the Commission. Following the Parks and Recreation Commissions approval of locating the memorial in the southernmost, undeveloped portion of Evergreen Park, City Council approved the location and endorsed the Memorial in a 9 -0 vote. Tonight's request is for approval of a conceptual design. Mr. Fergus provided a brief history of how the steel from the World Trade Center was acquired and how it came to Bremerton. He stated that the Committee has also been offered pieces of the Pentagon building to include in the memorial. A design committee was formed comprised of Councilman McDonald, City staff and citizens. He stated a strong effort was made to make sure they were listening to members input. The design committee decided there were things that were overridingly important about the design. 1) That the memorial reflects everything about that particular day. What happened in New York, the Pentagon, a field in Pennsylvania, in the sky, on the ground, to ordinary citizens, to fast responders, to pilots and stewardesses, to everybody in all place associated with this event. Memorial is not so much about the places but the people and their stories. 2) Design should not inhibit any other activities in the park. 3) No financial burden for construction or maintenance to the City. Conceptual Overview Mr. Fergus used graphic display to describe the design concept. Memorial includes the steel from New York, a Pentagon piece, the shape of the plane that crashed in a Pennsylvania field is depicted by the memorial walkways. Memorial contains irregular shaped block that will have stories of 911 engraved on their faces. The steel will be the heart of the memorial surrounded by curved concrete walls. Design has one way in and one way out, making sure visitors experience the stories and sense of disorientation Felt by those that live through the day in NYC, DC and Shanksville PA. Commissioner Wheeler - Asked what elements are contained in the passive, reflective areas of the Memorial Fergus - Explained that they have 150 hand painted tiles made by children who were born in 2001 that will be used to encircle the area. Public Comment: Buck Buchanan — Mr. Buchanan stated he was part of the sub committee and wished to commend Mr. Fergus for including most everything that the committee presented in the design. He felt the process went very well. Mr. Fergus - Reminded the Commission and audience that what was presented is a concept and that they welcome input as there is lots of design yet to be built. Jerry McDonald - Asked what the tower in the rendering was. (It is the power line tower) Stated he was a former airline pilot and felt that the airlines should be more involved in 9/11 memorials. Corrine Beach - Ms. Beach was on the Leadership Kitsap Team that helped with the tiles. Fifth graders hand painted tile depicting what they though made a hero. Feels memorial will help teach our children about that day. David Raymond - Member of the 9/11 Memorial Project Committee. Thanked Chief Lusk for having him on the committee and Dave Fergus for putting the design concept together. Mr Raymond explained how people responded to the beams in a parade and the historical significance of having the beams here. Jane Rebelowski - Asked how many in the audience lived in Bremerton. Point is that the board is supposed to be helping steward Bremerton parks. Stated the City gave away a huge piece of property that we had set aside to do recreational things with in the future. She suggested the memorial be placed at the Central Kitsap Fire Headquarters in Silverdale. She did not understand why they are taking our park for a memorial. She said she had never been to Hawaii but that she understands Pearl Harbor but doesn't need to touch parts of the Arizona to understand the significance or loss involved Jim McDonald - Commented on the Chevron site that the City purchased for very little due to contamination. The City has been cleaning up the site with a 90% grant from ecology. The City intended to clean the site up regardless of what the use was. Cleanup was not based on the memorial or, it was based on a consent agreement with Dept of Ecology. Commissioner Dingfield - Stated she understands the need or the desire to clean up the site but also knows the City has a long range capital plan and wonders what Park projects fell off the table because of the Memorial or the property it will go on. Wyn Birkenthal - Answer- No park projects fell of the table because of the Memorial. When the recession hit in 2008, pages of parks capital projects, renovations, new buildings, new roofs on buildings fell of the table at that time because of decreased tax revenue This project has not affected the parks capital budget in large part because it is 90% funded by Ecology There have been additional site improvements that utility funds have gone into The City has an obligation to make the property usable park property based on the previous surplus of the SR -3 property and has been in the plan since 2002. There has not been a repnoritization of capital project. There has been some fortunate use of fill from the Utility department and there has always been an obligation to make the "Chevron" site usable for park purposes Roy Lusk - Assistant Fire Chief, Central Kitsap Fire Dept /Chair of 9/11 Memorial Project Committee Mr. Lusk stated he can appreciate everybody's emotions, we were all affected in some way He believes what they are doing is not just creating a memorial site but they are creating much more green space and area where activities can take place. He commended the City of Bremerton for taking a site somewhat of a superfund site and contaminated site and turning it into a usable space and he hopes that their project can be a part of it. Commissioner Wheeler - Original drawings she had seen for the site were for the Boardwalk to finish at this site with an amphitheater and educational signs She asked if that plan was gone now Birkenthal - Answer- Plan was defunded Three million dollars of the grant funding required a local match There was no match as the recession hit with decrease real estate excise tax proceeds Additionally, the site was to be the northern entrance to the Boardwalk The boardwalk project ran into difficulty on the permitting end and objection of the tribe and questions from the Department of Ecology. It does not look like the complete boardwalk project will become a reality in the near future.The prior Design was basically dropped as the park design does not make a tremendous amount of sense without the boardwalk as a central feature Lest costly designs would suffice. Birkenthal - Mr Birkenthal wished to commend the 911 Committee and in particular Dave Fergus for a monstrous effort and in particular the editing of the narrative stories He is not a supporter of the design His bias is toward using green space, landscape and land contours as an integral part of the memorial to convey a sense of safety, solace and healing He finds the design a little bit hard and disorienting particularly the corridor of stones placed in irregular shapes and angles with the stones of 911 engraved upon them He hope that we could have further dialog to refine the design as we go into design drawings and permitting. Long term, M &O wise, he worries about a water feature and also is concerned about the construction cost with that amount of marble or concrete and the inscription of the words. He believes the committee will raise the funds necessary for construction but worries they will be exhausted and tired when it comes time to work on a maintenance endowment to keep memorial in good condition for generations to come. Wheeler - Mrs Wheeler stated she is concerned about safety issues. Concerned about the safety and longevity of materials used She sees skateboarders, cyclist trying to do tricks on memorial. Dave Fergus - They have considered these issue. Concrete could be pervious and not favorable for skateboarders. There are design trick that can help. He has some of the same safety concerns. There are some options for posts and railings to deter skateboarders. He feels these are very valid concerns but solvable problems. Dingfield - Stated that this design is skateboard heaven. She would like staff to develop information on what the experience has been at the skateboard park in relation to graffiti and policing cost These kinds of cost need to be included into the maintenance picture for the long term. She is concerned about adding another water feature that requires treatment such as chlorine and is interested in how much the Parks Department spends in maintaining fountains and water courses at Harborside Park and the memorial Plaza. She wonders as an alternative that the design committee would consider shifting the focus toward the water that is already there (Puget Sound). Overall she is concerned that the memorial is going to be a dominate feature and will change the nature and the character of Evergreen park. It is an entrance to the park and will make an impact on every other decision we make in terms of design. Asked that when the people involved get closer to final design that they consider how the memorial will impact the park. Roy Lusk - Question: Is this because of the scope of the design? Dingfield - Answer She has comments about content, but primarily it's a "scope" thing It's a completely different aesthetic than what is in the Park now It changes the nature of the park. If it were smaller she feels it would not have as large of an impact, but the scope of the presented design really is significant. She would like to propose an alternative for content. She appreciates the emotion around what the Committee is doing and the emotion around September I P event. The proposed concept is what she feared when she opposed the idea of the memorial to begin with because it feels grandiose and the content, while emotional, really feels like its "off the shelf' kind of "canned goods from a New York" PR machine sort of content She is very concerned about the reflection area at the end trying to think of the changes that have occurred since 911 in our society Is the most significant really TSA and Homeland Security as presented in the design narrative ? Is that really what we want people to reflect on? Do we really want people to reflect on immigration policy? Maybe what we should do is include other things that have also occurred since then such as regular Coast Guard escorts of Ferries , we have also been involved in two wars that began as a result of 911 She feels there is another story that can be told here that would be far more timeless. Feels a different approach on content would be more compelling in this area. Would like them to consider telling a local story tied to the September I V attack and turning the reflection on to what happens here in Kitsap when an event like this happens. She would guess that nearly 2/3 of Kitsap residents went on "High Alert" on 9/11/2001 either because of being called into active duty or they had carriers were they have been dealing with issues of national importance Were there any Kitsap base vessels repositioned as an immediate result of this attack? And to think of what happened in the harts and minds of the families of those people who were on those ships when they know that this attack happened and their loved ones went immediately into harms way Tens of thousands of Kitsap work force went to work every day knowing that the place where they work was a target for this kind of attack. There are stories of Kitsap residents who helped in rescue and recovery efforts The tremendous coordination between federal and civilian emergency management here provides a story that could be told in connection to the September I l` event She stated we have an opportunity to show the resolve of people in Kitsap County as it's related to September 1 l ` We have an opportunity to reflect the nature of Kitsap County She added we have an opportunity for something that is unique and an illustration of the kind of community we are, united in a resolve to preserve the way of life we have enjoy in our country and county.. This memorial could tell a story of Kitsap County. She would like the design committee to consider this narrative as an alternative. Larson - Was struck by the scale. At last meeting the size was given as 100 x 100. The design as presented is closer to 140 x 230 and takes up the whole Chevron property. It seems to be very large. With so many ideas, attempt was made to include them all. It seems that construction cost will be quite high based on quantity, quality and level of finish in the hardscape elements. He is concerned about long term maintenance. Has consideration been given to create a foundation to maintain and refurbish the memorial ? Reference was made in the design goals of including events that happened before and after September I I.Mr. Larson feels that there is a lot of focus on the actual day but less on the events that lead up to the day and reflection on the changes to our society after 9 \11\2001 Fergus - Explained that there would be signage or display items that could tell the story of the before and after. Dingfield - Things that were mentioned in the design narrative that have changed are negative There is a more positive way to say that things are different post 911 Larson - Commented on the passive, reflection area of the design concept A lot of focus on the memorial portions that write out the story of the day of 911 and not much actual design on the areas used for reflection and healing which are instrumental to good memorial design Would like to see the passive area design thought through Path to and from memorial seems restrictive. You cannot choose how to experience it but are forced view it in one way, walking a single path to and again upon leaving the memorial. Commissioner Warthen - He personally likes the "forced" feeling as that is what the World Trade centers would be like. He agrees with the need for connecting to the local community. Most excited by the tiles. He agrees that there will be skate boarding issues He did not hear enough of local connection and how we were affected. Wheeler - Commented on grading and suggested use of mounds, undulations and vantage point to provide an overview from the south Commented on entrance to memorial and option to enter from a different direction and move to the reflection area. She would like to see some more interesting land shapes and forms and better pathway circulation on the site Fergus - Explained that approach is important in how you experience the memorial He agreed that approach is uncomfortable by design Dmgfield - At the same time this is a park. You will have park users who are there doing typical park activities and the space is very uncomfortable physically The stones of 911 are told on irregularly placed stones in a tunnel like atmosphere that is not conducive to other park uses, this part of the memorial concept does not appear park friendly. Larson - Having difficulty in seeing how the design assists in healing For him the memorial needs to be healing One of the worst lessons that can be learned from 9/11 is to convey a future sense of fear and impending terror Fergus - Fear is not what is intended by the memorial, yet more of an appreciation of what people went through who were there. He wants to memorialize the heroes of the event. Larson - Question regarding restrictions on use of steel Fergus - Answer- Steel must be available to the public for viewing and no charge can be collected to view the steel. Larson - Question about use of public funds. Are there are any restriction on use of public funds. Fergus - They are not asking the City of Bremerton to spend any money on their memorial, it is completely by private donations. Larson - Maintenance, up keep, the land are all public funds. Fergus - It is the philosophy of the Memorial committee to not encumber the City of Bremerton with development or maintenance costs. To date they have raised $80,000. Birkenthal - We owe the people in the audience and those involved in 9/11 a path forward so the design issues presented can be resolved in a timely fashion and a recommendation can go to City Council He asked that the Commission concentrate on a path forward rather than return to the audience for a new round of comments with the time remaining in the meeting Dingfreld — The Commission has raised multiple design issues. If this project is time sensitive she recommended that the issues be shared with City Council quickly. She is also open to having the Memorial committee return to the Parks and Recreation Commission at a later date, but did not feel she could make a recommendation on the design tonight Dollar - He likes that they did not use the portions of the park that the commission asked them not to. He thinks it's a great spot for the memorial and likes the design. He made a motion to approve the design and forward it to Council. Boyle — Wanted to add to Mr Dollar's motion "with consideration of the suggestions for altering the design Put forward by the Park Board. Warthern- With local stories included to the narrative and more use of landscaping in the memorial Wheeler- Need to clarify the maintenance of the water feature if it remains in the design and the memorial committee needs to address the maintenance responsibilities it will assume and those that will be left to city Parks Department Motion- (Wheeler) I will offer a substitute motion to Bob Dollar's motion on the floor Move to forward the conceptual design to City Council with the recommendation that the Commission will require a refined, more advanced design incorporating the considerations brought forth tonight by the Commission members, ( local stories, less hardscape, water feature maintenance, more development of passive, healing areas, use of landscaping and landforms to tell story, additional circulation, paths, development of events before and after 911 as part of the Memorial narrative, concern over the tunnel like effect of the hardscape area with concrete blocks placed at irregular angles, maintenance endowment addressed) Second: (Warthen) In Favor Boyle, Dollar, Warthen, Wheeler Opposed: Dingfield, Larson Motion carries 4 Yes / 2 No Meeting adjourned 8 45 PM % �. o ts ap -n MY TURN I Questioning Bremerton's planned 9/11 Memorial Joan Dingfield is a member of the Bremerton Parks and Recreation Commission Friday, June 17, 2011 After voting twice in opposition to the proposed 9/11 Memorial in Evergreen Rotary Park as a member of the Parks & Recreation Commission, it is to the dismay of many friends and colleagues that I have moved on my position I understand there is going to be a memorial and now want to have the best and most appropriate one There is no evidence, however, that the 9/11 Memorial Committee is hearing what the public is saying While acknowledging that more work is needed on content, the same design concept is being brought forward for approval in a Memorandum Of Understanding to the Bremerton City Council at a study session June 22, and for action at the July 6 meeting A list of concerns raised will be an attachment that may or may not be incorporated Bremerton residents, it is time for you to contact your city council representative to learn more about the design Questions might include 1 Why are we considering construction of the largest 9/11 memorial outside of New York City in Bremerton, Washington? 2 Who is going to pay for the memorial as currently designed? Will the committee be able to raise close to $1 million? 3 What will happen if construction begins (ceremonially this September 11th) and fundraising falls short? Should the 9/11 Memorial Committee and its members as individuals be held liable for removal of an incomplete installation? 4 Why should the most heavily used park in the city be used to communicate the minute -by -minute fear and horror of September 11, 2001 ? Why is the impact of the proposed memorial and its design being likened to a Holocaust Museum? 5 Who is going to pay for the maintenance of this memorial, including reflecting pool mechanics and graffiti removal in the narrow walkway with 6 to 8 foot walls on either side? 6 Who is going to pay for the additional security required? Bremerton residents already pay for additional policing at Harborside Park, and it is locked every night How safe are visitors going to feel having to walk twice through this narrow walkway to get to and from the steel beams? Please ask your council member to allow more public input into the design of this important memorial Also ask that all design materials be posted to the City's website so a broader audience can comment Thank you 1." a S10 ©2011 Scripps Newspaper Group — Online I� From Dave Fergus [D Fergus@rfm arch com] Sent Sunday, June 19, 2011 11 06 PM To davidraymond98312 @gmad com, bucanacorn @comcast net, GeneStraw Forwarder, Steve Sipple, Billick Randy, Green Bill, Jennifer Fyllingness, Patricia Peat, Scholfield Ed, Simons Sammie, toddbest1 @yahoo com, sholden @kitsapcu org, bhamil8594 @aol com, advancefirstaid @yahoo com, mtcbflash @msn com, Lusk Roy, Corinne CIV Beach, PSNS Code 2309 1, Sarah CIV NAVSEA KPWA Siegner, vaughns @wavecable com,'City Council, tncbeach @comcast net Cc Sandi Crosss, Wyn Birkenthal, Colette Berna, Thomas Knuckey, andyg @sdverdalerealty com, adman @briccowebservices com, bryanpetro @hotmail com, Jschweiger @iaff2819 org, leesreuse @yahoo com, mplman @aol com, chrisjtibbs @gmail com, donandlatte @msn com, kday @vestus com, russells2000 @hotmail com Subject Kitsap Sun Editorial 17 June 2011 Attachments 911 Memorial MOU for Review (draft) doc iWI 911 Memorial MOU for Review (d All — I'm sure by now that you all have read the "My Turn" editorial by Joan Dingfield in today's Kitsap Sun Rather than escalating a war of words in the media, I share these thoughts with my fellow 9/11 Committee members The Parks Board gave us a 5 -2 approval to place the memorial in Evergreen Park The Parks Board gave us a 4 -2 approval (one member being absent) to forward the conceptual design to City Council The Parks Board is in support of our project Joan is not Last week I invited Joan and another Parks Board member to participate in a workshop to specifically discuss the comments and concerns that had come from the Parks Board presentation It lasted close to four hours I left that meeting feeling as though we had made some significant progress in addressing many of Joan's concerns Wyn drafted the attached Memorandum of Understanding and distributed it for comment I thought it was well written and set out a very reasonable process for soliciting more community input, addressing concerns, and furthering the design The progress we made in our workshop with Joan is in sharp contrast to her editorial I am at a loss for what happened over the course of Just a couple of days One of Joan's comments was that there is no evidence that the 9/11 Memorial Committee is listening to the public I would like to assure the 9/11 Committee that this is not the case We have been intently listening to the community at two public meetings of the City's Parks Board, the City's Public Works Committee, the City's Public Safety and Parks Committee, a neighborhood meeting hosted by Councilman Wheeler, and meetings with the Bremerton Central Lion's Club, Port Orchard Rotary, and Silverdale Rotary We have two citizens on our design committee appointed by the City Council, and Councilman McDonald sits on the 9/11 Committee itself The design will evolve, and there are many aspects of the design that will undoubtedly change We have made a concerted effort to solicit public feedback, and will continue to do so, all of which will significantly influence the design when we have approval to move forward Joan is certainly entitled to her opinions However, under her Parks Board title, Joan is promoting an agenda that is contrary to a majority vote of the Parks Board She is one of seven members, all of whom have an equal voice, and all of whom should be respecting the decisions they have made together I am troubled by the reflection this gives the Parks Board, their process, and on Joan in particular That's all for now We can talk more about this at our committee meeting tomorrow night Reminder - -- my office at 1 5 00 See you then -Dave David Fergus Partner Rice Fergus Miller Architecture & Planning 275 Fifth Street, Suite 100, Bremerton WA 98337 Direct (360) 362 -1425 Main (360) 377 -8773 x 107 Fax (360) 792 -1385 We've moved Click Here June 1, 2011 our new address is Rice Fergus Miller 1 275 Fifth Street, Suite 100 1 Bremerton, WA 98337 Please come to our Open House - Friday, June 24th from 3 00 PM to 6 00 PM i ---------------------------------------------------------------------------------------------------------------- Confidentiality Notice This e-mail message, including any attachments, is for the sole use of the intended recipients) and may contain confidential, proprietary and /or privileged information, as well as content subject to copyright and other intellectual property laws If you are not the intended recipient, you may not disclose, use, copy or distribute this e -mail message or its attachments If you believe you have received this e-mail message in error, please contact the sender by reply e-mail, immediately delete this email and destroy any copies ---------------------------------------------------------------------------------------------------------------- Click Here for Full Copyright Disclosure z Page 1 of 1 From* Jane Rebelowski banerebelowski @gmail com] Sent Sunday, June 19, 2011 6 53 PM TO. Patty Lent, City Council Subject. proposed "9 -11" September 11, 2001 memorial Dear Mayor Lent, I am very aware that you are a strong supporter of this proposed memorial, however I wish you and our City Council members would reconsider The scope and scale are inappropriate for a heavily used community park Taxpayers in Bremerton, the state of Washington and federal taxpayers have spent many dollars to perform clean up on this property so that it could someday be used as an active recreational area, not to give away the land to a group with no permanent ties to Bremerton Why allow a group, who may or may not be around even five years from now, takeover such a large portion of Bremerton residents park land? The residents of Bremerton will eventually have to pay for upkeep and security for this proposal Why allow a group make their own political statement, that not all agree with, in our park? Why have something that is designed to invoke fear in our premiere community park? I was homfied when it was purported to be 10,000 s f , now it is over 2 acres! Please reconsider before our park is given away) I would appreciate that City Council members only consider comments from those living within Bremerton taxing district Jane Rebelowski 1153 Scott Ave Bremerton, WA 98310 6/20/2011 Page 1 of 1 From Linda Museus [lemuseus @msn com] Sent Monday, June 20, 2011 2 15 PM To City Council Subject 9 -11 Memorial We have read about the proposed 9 -11 memorial in Evergreen Park and are writing to express our concerns that we hope the Council will take into consideration when making decisions regarding its approval First of all, we question why a huge memorial (the largest outside of NYC) is being erected in Bremerton, especially, to our knowledge, since no one from Bremerton lost their life due to the terrorist attacks on 9 -11 In our experience, memorials stand to memorialize people in the community where the memorial is located who died The memorial on the waterfront in Bremerton is fitting since the Navy has a prominent presence in Bremerton and many sailors lost their lives in the two world wars Secondly, we are concerned that taxpayer funds not be used, in any way, shape, or form, to build or maintain this memorial Our councilman, Mr Wofford, said that they would not be But, what if the memorial is built and the sponsors of it do not maintain it? Will it dust fall into disrepair in a public park, endangering children who may play on or in it? So what if the sponsors have a contract with the city which requires the sponsors to maintain it It would take years for a lawsuit for breach of contract to come to fruition, leading to further disrepair and, perhaps, injuries. And, if building the memorial is approved, will the Council insist that it not be built until all funds necessary are available (not dust pledged but actually in an account) to build it? If the sponsors start building and the funds dry up, what then? Will we then have a half - finished eyesore in our park? We think these are very real concerns in this era of very tight money and hope the Council will address them in its consideration of approving this unneeded addition to a beautiful park Linda and Rodger Museus 6040 Blue Heron Place 6/20/2011 Page 1 of 1 From Lori Smith on behalf of City Council Sent Tuesday, June 21, 2011 10 49 AM To City Council Subject FW Comments on Kitsap 9/11 Memorial (9/11 Memorial Committee) Attn Council (FYI) be Mayor, City Attorney, Parks Director From: Margie Torbron [mailto mtcbflash @msn com] Sent: Tuesday, June 21, 2011 10 01 AM To: City Council Subject: Kitsap 9/11 Memorial Please review this letter and include it in your City Council packet for the 9/11 Memorial meeting with the City Council Thank you for your support Kitsap 9/11 Memorial We, the people of the 9/11 committee wish to thank Ms Joan Dmgfield, a member of the parks and recreation commission, for voicing her concerns regarding the future of the 9/11 Memorial The Kitsap 9/11 committee wants the residents of Kitsap County to know that your hopes and respect for the World Trade Center Steel Beams has been acknowledged and we have accepted the responsibility that you and the families of 9/11 in New York City have given to us regarding the treatment and construction of the Kitsap 9/11 Memorial We are a small group of citizens, a cross section of Kitsap residents much like your neighbors We have worked slowly and diligently for over a year, to present a memorial that would honor the memories, the sacrifices and the insecurities left by September 11, 2001, as well as the heroism of that day and the national strength we experienced Rice /Fergus /Miller is the first gift we can give to our 9/11 Memorial His incredible talent is widely accepted outside of Washington State The sensitivity of his design will quite possibly bring international recognition to our state and financial gain to the city of Bremerton It is THAT good We have reached a point in the Memorial Project that we can now bring to the public the goals and process we need to travel through the completion of the memorial We hope the citizens of Kitsap County will continue to give us the tremendous support you gave us when the steel arrived last August, (over 3000 people), at the Kitsap Mall Thank you for your trust We will have a Memorial we will be proud of www kitsao911memorial org Patricia Peat On behalf of the Kitsap 9/11 Memorial Committee Margie Torbron mtcbflash(&msn com Kitsap 9/11 Commttee 6/21/2011 c From tncbeach @com cast net Sent Tuesday, June 21, 2011 9 56 AM To City Council Subject Kitsap 9/11 Memorial Bremerton Council Members, Thank you for your continued support of the Kitsap 9/11 Memorial at Evergreen Rotary Park The committee continues to work diligently to accept comments, fundraise, bring awareness to the project and overall create a memorial that the City of Bremerton and Kitsap County residents can be proud of It is the hope and desire that the citizens will provide input to the design and that the process by which the final design is created will be embraced by the City Council I believe this memorial will be a true asset to Bremerton and Kitsap County to further education of young and old alike, provide a reflection spot, and remember what happened that day to forever change the lives of our country and the world Thank you again for your continued support in this process Very Respectfully, Corinne Beach Sent from my Verizon Wireless BlackBerry 1 Clear Day Page 1 of 1 From William Minks [mmks4 @wavecable com] Sent Tuesday, June 21, 2011 9 42 PM To City Council Cc Parks Subject 911 MEMORIAL Dear Council Members, In regards to the proposed Kitsap 9/11 Memorial I would like to request that you carefully consider and thoughtfully plan for the installation of this memorial I am not a taxpayer in nor a resident of the City of Bremerton However, I am somewhat concerned about the possible lack of future funding to maintain, repair and provide security for this project should private funding not be forthcoming As a former employee of CKFR, the driving force behind this memorial committee, I can attest to the shoot- from -the- hip management that pervades the culture at that organization The same people that are ensuring future funding for this memorial simply cannot guarantee that funding will always be available without taxpayer support The well meaning people that requisitioned the steel beams gave very little thought to their eventual and permanent placement CKFR has eleven fire stations at which they may readily install, and perpetually maintain this memorial I do not wish for Kitsap County, including Bremerton, to be embarrassed should this memorial become insolvent Please carefully consider, and then budget, how your city will provide for the future upkeep of the memorial in case of insolvency or other unforeseen crisis Sincerely, Bill Minks 14653 Honeyhill Loop Seabeck, WA 98380 6/22/2011 Page 1 of 1 From Lori Smith on behalf of City Council Sent Tuesday, June 21, 2011 5 33 PM To City Council Subject FW msnbc corn video World Trade Center Remnants (Kitsap 911 Memorial) Importance High From. Lusk Roy [mailto rlusk @ckfr org] Sent: Tuesday, June 21, 20115 16 PM To: Gene Straw, corinne beach @navy mil, tncbeach @comcast net, davidraymond98312 @gmail com, dfergus @rfmarch com, Wyn Birkenthal, Andy Grahm, Billick Randy, Bob Bricco, Bob Hamilton, Bryan Petro, Buck Buchanan, Chris Tibbs, Colette Berna, David and Janet Lee, Don and Cheryl Stauff, Green Bill, Jennifer Fyllmgness, Jerry McDonald, City Council, Joe Schweiger, Kevin Day, Lusk Roy, Margie Torbron, Patricia Peat, Russell Porterfield, Sandi Cross, Scholfield, Ed, Siegner Sarah, Simons Sammie, Stephanie Holden, Steve Sipple, Ted Fry, Thomas Knuckey, Todd Best, Vaughn Smith Subject: FW msnbc com video World Trade Center remnants Importance: High While you may have seen the attached video previously it stands as testimony to why we serve and why the Kitsap 9 -11 Memorial Committee was formed The work we do as committee members is honorable and our steel is forever sacred born through tragedy and sacrifice brought to mankind by mankind Keep the faith' Roy Lusk Fire Chief Central Kitsap Fire & Rescue (360) 447 -3550 - - - -- Original Message---- - From: Rich Lunden [mailto rlunden @wavecable com] Sent: Friday, June 17, 20114 53 PM To: Lunden Karen Subject: msnbc com video World Trade Center remnants World Trade Center remnants Sept 11 NBC's Brian Williams takes a tour of Hangar 17 at JFK International Airport, where the remnants of the World Trade Center await a permanent display space http / /www msnbc msn com/id/21134540/vp/14788613 #14788613 Karen Lunden Central Kitsap Fire and Rescue Phone (360) 447 -3550 main line Phone (360) 447 -3569 direct line Email klunden @ckfr org Ycvv& a great day 1 6/21/2011 Page 1 of 1 From Gabriel E Lee [feed back@gryphon art com] Sent Monday, June 27, 2011 4 27 PM To City Council Subject Proposed 9/11 Memorial Location There has been much discussion lately on the proposed design of the 9/11 memorial to be built at Evergreen Rotary Park A mayor point of contention seems to be the amount of green space to be taken away from the park for the memorial I think there is an easy solution that will give Bremerton and Kitsap County a memorial and allow Evergreen to remain the vital and useful parkland it is today Move the project to the Bremerton Gateway Park There are 7 acres of green space located at the Gateway, more than enough space for the proposed memorial and a small parking area to be constructed This space, unlike Evergreen Rotary Park, is currenty underutilized The location is also within view of PSNS, which is where most of the local impact was felt during the attacks It will also provide much easier access for the rest of Kitsap County and beyond because of it's location near the highways and the route to Port Orchard, our county seat This area also falls under the jusisdiction of the Bremerton Parks and Recreation Department, as does Evergreen I am aware that the memorial has already been approved by the Bremerton City Council It is also my understanding that it was approved months before the design was unveiled In light of the ambitious scope and scale of the design, wouldn't the Gateway land be a much better fit? It's a win, win situation The people of Bremerton and Kitsap County will retain their importand green space at Evergreen Rotary Park, and will have a 9/11 memorial where they can reflect on the tragic events of that day Gabriel E Lee 1527 9th Street, Bremerton 6/28/2011 From: Christine Grenier on behalf of City Council Sent: Wednesday, June 29, 2011 120 PM To. 'Judith Friedberg -Nerf Subject: RE Questions remain about 9/11 memorial Mrs Friedberg -Nerf, Thank you for your letter, which was provided to the Council Members as well as the Mayor and Parks Director for their review Christine Grenier Council /Auditor Assistant Bremerton City Council (360) 473 -5280 From: Judith Friedberg -Nerf [madto:jnerf @comcast.net] Sent: Tuesday, June 28, 2011 10:52 PM To: letters @kitsapsun.com; City Council Subject: Questions remain about 9/11 memorial Since October, 2010, I have followed discussions about proposals for, and development of, a 9/11 memorial History of the effort to establish a Kitsap 9/11 memorial apparently dates back to 2009 when the Port Authority invited letters of application for receiving pieces of steel salvaged from the 9/11 site Reading Central Kitsap Fire and Rescue (CKFR) website provides some history, CKFR Board of Commissioner minutes reflect details CKFR websrte reflects that a letter was drafted on behalf of CKFR to request a chunk of steel " to make into a monument for public display at one of the [fire] District's locations" The websrte describes the formation and work of the committee which has evolved into the Kitsap 9/11 Memorial Committee In 2010, reading Kitsap 9/11 Memorial Committee websrte, I learned that the Bremerton community had been identified as the one likely to be the most compatible and accepting of the project Since then the project has grown in size, scale and complexity, and has inexplicably morphed into a project targeted for Bremerton In November, 2010, I wrote some Bremerton officials to express dismay, and to request clarification, about how efforts to create a 9/11 memorial initiated by CKFR had become a Bremerton project Some questions were answered, others remain The 9/11 Memorial Committee websrte states the memorial project is to be funded entirely by donations Further, the Committee websrte establishes three restrictions on the memorial it must be open to the public, no public funds may be used, and no monetary gain is permitted Does the Committee have formal authority over the project? Do Committee restrictions still apply? The Committee breathed life into the memorial project which will now, when built, reside in Bremerton Bremerton City Council and Mayor seem to have bestowed their blessings Bremerton will host the 9/11 memorial in our City's Evergreen Park - park land supported by tax monies paid by Bremerton residents. My questions? One wonders, if use of a public park constitutes "use of public funds"? Will the well - meaning efforts of some Kitsap citizens now pass on to Bremerton some enduring obligations, and perhaps financial and legal responsibilities? Will future memorial- related costs be borne by Bremerton citizens 6/29/2011 was with some surprise that I read Ms Peat's words that the memorial design may possibly bring "international recognition to our state financial gain to the city of Bremerton " Is it possible the Committee has lost perspective? In addition to questions above, I also share below, a few more that come to mind Ms Dmgfield's letter raises others Before final approval of the memorial, it would be helpful if the City were to clarify questions citizens are raising in letters, and to reflect on comments other Kitsap citizens have posted in response to Dingfield and Peat's letters on the Kitsap Sun website • Given that the Port Authority website states the steel artifacts continue to be crime scene forensic evidence, even after leaving the Port Authority, is there any legal obligation the City of Bremerton assumes when placing the pieces of steel on City property? �etwe Given the original written agreement to receive, and assume custody of, the artifacts was CKFR and Port Authority of New York and New Jersey, is it necessary for the City of Bremerton to initiate a request to transfer custodianship of the steel from CKFR to the City? And if so, has this been done? • Does the City of Bremerton have in its possession copies of all original documents associated with the acquisition of the pieces of steel? And have all conditions /requirements specified in those documents been evaluated for understanding with respect to obligations Bremerton may assume as a result of placing the memorial on City land? • Are there written agreements between CKFR, the Kitsap 9/11 Committee, and the City of Bremerton specifying responsibilities of each with respect to installation, maintenance, repair, security and/or legal liability, or any other financial impacts arising from the creation and installation of the 9/11 memorial? Does financial responsibility fall to Bremerton to fund and maintain the memorial in the absence of future donations9 :teel is it, and who decided, that the project grow from the original request for " a chunk of to make into a monument for public display at one of the [CKFR] District's locations" {and with personal assurance from the Assistant Chief that it will be made into " a pivotal part of a yearly ceremony held within our community conducted and supported by our department and that it is proudly displayed on a daily basis at the entrance to our Department Administrative Facility for all to see, admire, and reflect upon [ and his request for] a piece of structural material of nominal size but not exceeding 6' in length }" into a memorial to be installed in Bremerton - to occupy roughly two acres of Bremerton park land? What once seemed perfectly fitting - for CKFR to establish a small, community memorial to express solidarity and shared grief in the loss of brothers-in-service, and to honor all those who lost their lives on 9/11 - originally drew an outpouring of public support It was reasonable then to imagine that donations might actually fund the scope of the project The project as originally conceived, and the one currently proposed, appear to be significantly different How are we to understand these differences, and is the current concept sustainable if it is developed as proposed? Respectfully, Judy Friedberg -Nerf 1600 Madrona Point Drive Bremerton 98312 Page 1 of 2 'L From Christine Grener on behalf of City Council Sent Thursday, June 30, 2011 8 11 AM To 'Richard Nerf Subject Citizen Letter - 9/11 Memorial (Richard Nerf) Mr Nerf, Thank you for your letter, which has been provided to the Council Members for their review and consideration Your comments will be included as part of the record when this issue is discussed at the Council Meeting on Wednesday, July 6 Christine Greiner Christine Grenier Council /Auditor Assistant Bremerton City Council (360) 473 -5280 From: Richard Nerf [mailto RBNERFJR @COMCAST NET] Sent: Wednesday, June 29, 20118 22 PM To: City Council, Patty Lent Cc: Wyn Birkenthal Subject: I Strongly Oppose Current 9/11 Memorial Plans As a member of the Parks & Recreation Commission, I voted against allowing the Memorial into Evergreen Park I was out of the country for the May 24 meeting, when the detailed design was presented Computer problems prevented me from seeing those plans, otherwise I would have at least emailed my opposition If I had been able to attend, I would have voted against them, and the tally would have been only 4 3 in favor I am not opposed to a memorial to the first responders of 9/11, there is no stronger example of true community spirit than their heroism I do oppose taking a substantial area of our premier park for the memorial I volunteered for the Parks & Recreation Commission years ago in recognition of a natural but short- sighted tendency among officials to treat park properties as a land bank for the "noble" projects of the moment If park land is to be appropriated, I much prefer less -used properties, such as the Gateway Park suggestion made by Gabriel E Lee in today's Kitsap Sun MY TURN I Build 9/11 memorial at Gateway Park)) K tsV Sun When I first voiced my opposition to the Memorial in Evergreen Park, I expected to be in a very small minority within Bremerton To my surprise, Kitsap Sun blog commentary on the topic has been predominantly opposed to the Memorial as currently proposed MY TURN I Questioning Bremerton's planned 9/11 Memorial MY TURN I A 9/11 memorial the community will be proud of 6/30/2011 Page 2 of 2 Outside of Bremerton, the responses I encounter when I broach the topic have been the same, almost word for word "Why would you want to do that? What special connection does Bremerton have to 9/1 IT' This has been true from Poulsbo, to Houston, to New York, without regard to the political stripe of the speaker Beyond the heroism of the first responders, I believe we are being premature in designing a memorial to the changes begun on that day If we are too quick to concretize our feelings, unintended consequences may occur For example, will we accidently perpetuate the memory of Bin Laden and his thugs, providing them a basis of respect in the future that they do not deserve? We have vowed "We will never forget ", but anyone who has dealt directly with a seriously -ill loved one knows that there are some episodes that should be forgotten Respectfully, Richard B Nerf, Jr Bremerton, WA 6/30/2011 Page 1 of 1 From Christine Grenier on behalf of City Council Sent Thursday, June 30, 2011 10 58 AM To 'Greg Wheeler' Subject Citizen Concerns - 9/11 Memorial (Michaele Hosea) Good morning, Greg You received a call from Michaele Hosea who expressed concerns about the 9/11 Memorial She emphasized that 1) Evergreen Park is a recreational space and a bad location for the memorial Gateway Park, however, is an appropriate and already established space and 2) With the State Parks now requiring a fee, Evergreen Park will be impacted due to the exceptionally high use from families seeking places for day use Michaele would appreciate a call at your convenience at (360) 377 -6468 Thank you, Christine be Council Members Mayor Parks Director 6/30/2011