The URL can be used to link to this page

Home My WebLink About03/02/2011 AGENDA i i I p o o OIL() CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337 ❑ Phone (360) 473 -5280 MARCH 2, 2011 CITY COUNCIL MEETING AGENDA 1 BRIEFING 5 00 — 5 30 P M in COUNCIL CONFERENCE ROOM 603 A General Council Business 2 CALL TO ORDER 5 30 P M in FIRST FLOOR CHAMBERS A Pledge of Allegiance B Invocation 3 MAYOR'S REPORT 4 PUBLIC RECOGNITION 5 CONSENT AGENDA A Claims & Check Register B Minutes of Meeting — February 16, 2011 C Minutes of Study Session — February 23, 2011 D Purchase of one (1) 2011 Ford F350 Super Duty Cab and Chassis E Purchase of two (2) 2011 Chevrolet Colorado 4 x 4 mid -sized Pick -Up Trucks ` F Purchase of two (2) 2011 Chevrolet Sdverado 4x4 full -sized Pick -Up Trucks G Contract Award for Municipal Buildings Lighting Efficiency Improvements Project 6 GENERAL BUSINESS A Professional Services Agreement with LMN Architects for the Park Avenue Plaza Phase II Project B Ordinance No 5142 to repeal Bremerton Municipal Code (BMC) Chapter 3 44 regarding "Admissions Tax" C Purchase and Sale Agreement with Kitsap County for the purchase of former Department of Emergency Management (DEM) property located at the northeast corner of 17 Street & Warren Avenue 7 COUNCIL MEMBER REPORTS 8 ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING ® Amencans with Disabilities Act (ADA) accommodations provided upon request Those requinng special accommodations should contact the City Clerk's Office at (360) 473 -5323 by noon on the Monday preceding the Council meeting 1 PROCLAMATION WHEREAS, March For Meals is an annual national campaign, held in March of every year, and designed to increase public awareness, recruit new volunteers and increase funding for Members of the Meals On Wheels Association of America ( MOWAA) Member local Senior Nutrition Programs, and WHEREAS, these local programs participate by creating and implementing unique local March For Meals activities and fundraising efforts and all of the monies raised locally remain with the programs, and WHEREAS, MOWAA has introduced a new component of the March For Meals campaign called Mayors For Meals On a designated day in March, mayors across the country deliver meals with their local Senior Nutrition Program to seniors in their community Mayors For Meals garners media attention both locally and nationally and helps raise public awareness about senior hunger, and WHEREAS, as part of the March For Meals campaign, local programs compete with one another for March For Meals grants from MOWAA These grants have been made possible through the financial underwriting of The Harrah's Foundation Harrah's has been the prime national sponsor of the March For Meals campaign since the creation of the initiative in 2002 Contribution will assist MOWAA in providing larger grants and grants to more local Senior Nutrition Programs across the country NOW, THEREFORE, I, Patty Lent, Mayor of the City of Bremerton do hereby proclaim March 2011 as MARCH FOR MEALS in Bremerton because the need is great, and promises to grow even greater Senior hunger is a disease We have the cure today You can help us deliver it Please be generous We all must work together "so no senior goes hungry " SIGNED this 1" day of March 2011 Patty Lent, Mayor America's Smartest Regions For Transportation I Smarter Cities Natural Resources Defense Council America's Smartest Regions For Transportation By Alice Henly Published February 23, 2011 The Natural Resources Defense Council's Smarter Cities project has named fifteen U S metropolitan regions leaders in transportation innovation and smart transit Empty coffers and rising gas prices may be the talk of the town, but cities across the country are finding innovative solutions to costly commutes by providing cheaper, healthier alternatives In Lincoln, Nebraska, a 2011 Smarter City for transportation, low - income riders pay a mere $7 50 for unlimited bus rides all month long Getting from place to place is more affordable in New York —at an average annual household cost of $5,289 —than in any other large city And at an average of 9,920 miles a year per household, New Yorkers travel fewer miles in the car than residents in any other region in the country besides Jersey City, New Jersey "By and large, 'location efficient' places – with essential services that are nearby or accessible by many transportation modes – lower transportation costs for residents," says Scott Bernstein, president of the Center for Neighborhood Technology (CNT) "Cities and regions that foster compact, walkable, transit -rich communities can reduce reliance on automobiles and help lower at least one expense for households struggling to get by in the current economy " Lincoln, New York and Jersey City are three of 15 metropolitan regions selected by NRDC's Smarter Cities team for their impressive and effective transportation programs The study, created in collaboration with CNT, compares and profiles U S cities based on public transit availability and use, household automobile ownership and use, and innovative, sustainable and affordable transportation programs "Innovative transportation programs that deliver a variety mobility options including integrated bike paths, bus, rail, and even vanpools not only benefit the environment, but they also enrich urban life by making city attractions and neighborhoods more accessible," says Deron Lovaas, director of Federal Transportation Policy at NRDC "By improving regional transportation policies we boost local economies, reduce air pollution, enhance quality of life, and even benefit public health by making walking and biking safer and more enjoyable for commuters " The Smarter Cities team sought advice from experts both in and outside of NRDC to develop its research plan And to ensure that the study encompassed the wider impacts of suburban and exurban commuters, Smarter Cities used U S census defined metropolitan regions as the basic unit of study The term "city" (or city /metro region) here is used in this broader sense and city profiles report on innovations in both municipal and regional transportation programs "it was crucial to first figure out the scope and focus of the transportation study, which raises the perennial, fundamental issue of whether to compare cities or regions," explains Kaid Benfield, director of NRDC's Sustainable Communities & Smart Growth and a Smarter Cities project advisor "Regional data often gives a truer indication of the environment of a place than jurisdictional boundaries as it encompasses commuters traveling both in dense urban city centers and in surrounding suburbs Yet municipalities and cities mostly act separately as instruments of policy, innovate more and are inherently more sustainable and 'smarter'" This transportation study is the second in the Smarter Cities series, which aim to inspire regions nationwide by recognizing and profiling what leading metro regions, cities and municipalities across the country are doing to make themselves more efficient, sustainable, and livable To identify these leaders, the Smarter Cities team focus on one sustamability factor at a time -- energy air quality or smart growth, for example -- and using quantitative and qualitative analysis, compare regions on their efforts to make themselves more sustainable The Smarter Cities team established a transportation sustainabdity factor independent from the energy and smart growth factors because of the sheer size and influence of the transportation sector 'While it's no secret that carbon pollution has risen steadily in recent decades, increasing 27 percent between 1990 and 2007, it isn't as well known that nearly half of that net increase has been due to increasing emissions from the transportation sector," notes Colin Peppard, deputy director of Federal Transportation Policy at NRDC "As a result, transportation currently accounts for 32 percent of the total carbon emissions in the United States " Y The team deliberately left out smart growth from this analysis, despite the fact that transportation and smart growth are so strongly interconnected that new domains like ' transit - oriented development have emerged "As smart growth is so significant, we thought we should treat it as its own sustainability factor," says Paul McRandle, senior editor of Smarter Cities, 'We plan to look at it next with the hopes of having our evaluation complete some time in the fall of 2011 " The 2011 Smarter Cities for Transportation listed in the sidebar above include large -sized metro regions, which met or exceeded five out of six criteria, and medium and small metro regions that met three out of three criteria The primary transit authorities in these top regions then must also have a minimum of three current sustainable transportation programs to be identified as top performers The selected transportation leaders exhibit some the nation's best and most innovative practices in transportation and make a strong case for the importance of a nationwide transit- focused, sustainable society By sharing the lessons they can offer through this analysis, Smarter Cities hopes to be able to encourage comparable efforts among their peers 2011 Smarter Cities for Transportation Large (population > 1 million) Boston, MA/NH Chicago, IL New York, NY Portland, OR Philadelphia, PA/NJ San Francisco, CA Washington, DC /MD /VA/WV Medium (pop between 250,000 —1 million) Boulder- Longmont, CO Honolulu, HI Jersey City, NJ New Haven, CT Small (pop < 250,000) Bremerton, WA Champaign- Urbana, IL Lincoln, NE Yolo, CA 2011 Smarter Cities for Transportation The 2011 Smarter Cities for Transportation listed in the sidebar above include large -sized metro regions, which met or exceeded five out of six criteria, and medium and small metro regions that met three out of three criteria The primary transit authorities in these top regions then must also have a minimum of three current sustainable transportation programs to be identified as top performers The selected transportation leaders exhibit some the nation's best and most innovative practices in transportation and make a strong case for the importance of a nationwide transit- focused, sustainable society By sharing the lessons they can offer through this analysis, Smarter Cities hopes to be able to encourage comparable efforts among their peers • Learn more about the study methodology as well as our selection criteria and the metro regions that meet them as listed in the High Performance Data Table • Learn more about the Center for Neighborhood Technology's Housing + Transportation Affordability Index by reading the first phase of their work, The Affordability Index A New Tool for Measuring the True Affordability of a Housing Choice 2006 report, and exploring their mapping tool • Peruse the Brookings Metropolitan Policy Program's State of Metropolitan America Indicator Map that compiles metropolitan state, region, city, and suburb data from 2000 -2009 or copy their full 2010 report • Find out which cities made the cut for the 2010 Smarter Cities for energy • Read the NRDC state -based transportation study, Getting Back on Track Climate Change and State Transportation Policy, a new analysis that finds states often ignore innovative transportation practices and opportunities Bremerton lies in Kitsap County, Washington, just a ferry nde across the Puget Sound from Seattle With its semirural population, the region is an unlikely transit star Yet the needs of a far -flung disabled and elderly population and the demands of three commuter chokepomts —two state -run ferries to Seattle and the Puget Sound Naval Shipyard —have pushed regional providers to develop one of the most popular public transportation systems in the country "Probably about half our services are like [those in] the rest of the country" — conventional downtown buses that run on schedule —says Dick Hayes, executive director of Kitsap Transit the principal transit provider for Kitsap County and the wider Bremerton region The other half — vanpools, access buses for the elderly, and ferries— represent the core of the region's transit infrastructure According to the Center for Neighborhood Technology (CNT), more commuters use the Bremerton transit system than in any other small metropolitan region (with fewer than 250,000 people) in the nation In 2010 ridership reached approximately 3 9 million Jump in the Vanpool In the Bremerton region, vanpools are "almost the only decent transit solution for commuters," Hayes says Bremerton's communities are largely "suburban, and what someone from New York City would call flat -out rural," Hayes notes, adding that "a regular bus isn't going to gather anybody, [so] everyone in this region has giant vanpool programs " In stark contrast to more urban areas, where vanpool ridership continues to decline, Kitsap Transit fielded 99 vanpools and served 812 commuters in December 2010 alone To form a vanpool, neighbors and coworkers register together, designate a driver, and take a Kitsap van home with them Fares are paid in advance A website helps connect potential vanpools, and Kitsap Transit operates both a guaranteed ride home program and Smart Commuter Option Of Today, a supplemental program that allows registered vanpoolers to use Kitsap Transit –owned vehicles for personal errands during the day A partnership with the Puget Sound Naval Shipyard, the region's largest employer, boosts vanpool ridership still further The Worker /Driver program allows the shipyard to use Kitsap buses like large vanpools, driven by a military employee who doubles as a security clearance officer "The Worker /Driver program is older than Kitsap Transit, it started during World War 11 to get workers to the shipyard," Kitsap Transit Executive Assistant Cathie Knox - Browning explains The program transports 1,750 civilian and military employees to work each day on 28 buses, and resolves transit and security concerns at the same time The Green Bus Project Through a partnership with several regional transit providers and Western Washington University's Vehicle Resources Institute Kitsap Transit hopes to make reaching needy residents a lot easier —and a whole lot more fuel- effiaent With the help of the University's student engineers, a prototype lightweight, hybrid /electric or full - electric paratransit van may debut in Bremerton 'We have a real focus on access out here, because our elderly population is really distributed," Hayes says In the region's more rural areas, however, the vans can struggle Some driveways are so steep they require four -wheel drive "You can't use low -floor buses to access these areas," Hayes notes, "and wheelchair lifts take a long, long time —five to seven minutes [with each lift] " Jn2¢nn Vinq k +q 9 � Q Haan Tn dROIcW 10 ". Usnq hanst 13 t.. + ❑ i tl a s. Q 8 wlsY a z5 a p i+a+ra cw:« Wes Pieu Q Regm ^' tunes Transit Access in Bremerton Metropolitan Region (light green lines indicate location of metro region with darker brown regions showing higher transit access), Credit CNT H +T Affordability Index The so- called Green Buses would be incredibly lightweight and fuel - efficient, attaining 20 miles per gallon "For a bus," Hayes says, "that's like heaven " The vans will be able to seat 12 passengers, with room for two wheelchairs and one driver, and will be reconfigurable for up to six wheelchair spaces Best of all, they should come with adjustable suspension, making it possible to roll wheelchairs on and off the bus no matter how rough the road The Ferry Connection Kitsap Transit connects passengers to the Seattle- Bremerton and Seattle– Bainbridge Island commuter ferries, services of the Washington State Ferry System (WSF) The Seattle- Bremerton ferry served 1 8 million passengers in 2010 and the Seattle– Bainbridge Island served over 4 million— making them two of the most popular ferry routes in the state Both see a fair amount of drive -on traffic, but an astonishing number of passengers don't take their cars over the water the Bremerton ferry transported only 656,000 cars in 2010, the Bainbridge Island ferry, 1 9 million This is no surprise ferries can only carry so many cars Furthermore, WSF remains sensitive to the Puget Sound's fragile marine environment and pays special attention to ferry terminal locations, it also studies water quality around ferry wakes and makes sure all ferries have wildlife- friendly features like vibration - dampening engine attachments Fuel Efficiency State legislation helps keep Washington transit providers focused on fuel efficiency and environmental stewardship Between a Commute Trip Reduction Efficiency Act, an extensive Climate Change Policy Framework, and efforts to protect the Puget Sound, both Kitsap Transit and WSF must meet tough standards for emissions, runoff, and whale protection Vanpools don't just make sense for Bremerton's semirural communities— they're also more fuel - efficient than conventional buses Forty -foot buses burn far more fuel per mile than a passenger van Washington's ferries burn approximately 17 million gallons of diesel fuel per year, and the particulate matter they emit is considered "the leading airborne health risk in the Puget Sound," according to WSF To address the problem, WSF has started to explore the possibility of running ferries on biodiesel In initial trials, excessive amounts of fuel clogged ferry engines, but researchers hope that a combination of better filtration systems and better fuel blends will eventually reduce the ferry system's diesel dependence In the short term, WSF will implement a new drive -on vehicle reservation system Making drivers reserve a spot, rather than showing up hours early in hopes of scoring one, should streamline traffic and reduce idling emissions around ferry terminals Learn More • Learn more about Kitsap Transit and the Washington State Ferry System • Read more about how the state Department of Transportation keeps ferries environmentally friendly Check out WSF's Long - Range Plan and review details of the Biodiesel Research and Demonstration Project • Learn more about Kitsap's Access Service and their many Commuter Programs, including Vanpools and the Worker /Driver program • Read more about Washington State's Climate Change Commitments and the Commute Trip Reduction Efficiency Act You might also want to explore the state's efforts to protect the Puget Sound • Read more about the Green Bus Project BREMERTON CITY COUNCIL MEETING SPEAKERS LIST PLEASE PRINT YOUR NAME BELOW IF YOU WISH YOUR COMMENTS TO BE INCLUDED IN THE RECORD REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING TO THE CLERK THANK YOU DATE SUBMITTED 3/212011 AGENDA BILL CITY OF BREMERTON CITY COUNCIL •■ mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmi SUBJECT: Committee Meeting Date COUNCIL MEETING Date March 2, 2011 Claims & Check Register Department Financial Services Presenter Cathy Johnson Phone 473 -5296 SUMMARY: Consent Agenda item Approval of checks and electronic fund transfers ATTACHMENTS: Check Register FISCAL IMPACTS (Include Budgeted Amount) APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR MAYOR COMMITTEE CHAIR COUNCIL PRESIDENT CONSENT AGENDA GENERAL BUSINESS ❑ PUBLIC HEARING ❑ RECOMMENDED MOTION: 1) Check #'s 341891 through 342054 and EFT's 10658 through 10694 in the amount of $1,716,269 28 2) Retiree Payroll for the pay period ending February 28, 2011 in the amount of $83,125 85 3) Regular Payroll for the pay period ending February 15, 2011 in the amount of $740,50193 COUNCIL ACTION: 0 Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action DATE SUBMITTED AGENDA BILL Amymh CITY OF BREMERTON CITY COUNCIL ■■ seeeee aeseeeaeeeeeeeeeeeeeeeeeeaeeeeeaeeaeeeeaaeaaeeaeeeaeaeeaeaaaaaaeaeeeeaaaaaaeeea SUBJECT: City Council Meeting Minutes Committee Meeting Date N/A for meeting of COUNCIL MEETING Date -Z!:92r2:, A A c2 l t Department City Council r ebrcear /�� A01( Presenter Will Maupm, Council President Phone- (360) 473 -5280 SUMMARY: Attached is a summary of the City Council Meeting held b ATTACHMENTS: Meeting Minutes for FCbrc,,,, FISCAL IMPACTS (Include Budgeted Amount) N/A APPROVALS: DEPARTMENT DIRECTOR Council President CITY ATTORNEY- N/A FINANCE DIRECTOR N/A MAYOR N/A COMMITTEE CHAIR N/A COUNCIL PRESIDENT ` CONSENT AGENDA GENERAL BUSINESS ❑ PUBLIC HEARING ❑ RECOMMENDED MOTION: Move to approve the Consent Agenda as presented COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action DIGITAL RECORDING CITY COUNCIL MEETING MINUTES Wednesday, February 16, 2011 The weekly meeting of the City Council of the City of Bremerton was called to order Wednesday, February 16, 2011, at 5 00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT CENTER, 345 6 Street, Bremerton, Washington, with Council President Will Maupin presiding Council Members present were Nick Wofford, Dianne Robinson, Roy Runyon, Cecil McConnell, and Jim McDonald Council Members Adam Brockus, Greg Wheeler, and Carol Arends were absent Also present were City Attorney Roger Lubovich, City Clerk Carol Etgen, and Legislative Assistant Lori Smith A COUNCIL BRIEFING was then held to discuss General Council Business at 5 00 PM in the Council Conference Room At 5 30 PM the meeting moved to the Meeting Chambers The Pledge of Allegiance was led by Council Member Jim McDonald followed by the invocation provided by Deacon Bill Hamlin of Our Lady Star of the Sea Church MAYOR'S REPORT — Mayor Lent • Invited Beverly Kincaid to provide a report on the very successful "Project Connect" event held on January 26, and presented her a Mayor's Appreciation Award for her efforts, • Read a proclamation to proclaim the Month of March 2011 as `Brain Injury Awareness Month ", which was received by Suzanne Griffin and • Discussed her lobbying efforts at the Association of Washington Cities (AWC) Legislative Action Conference that is being held today and tomorrow in Olympia PUBLIC RECOGNITION — There were no comments from the public CONSENT AGENDA A Check Numbers 341643 through 341890, and EFT -10616 through EFT -10657 in the amount of $2,406,436 81, and Regular Payroll for the pay period ending January 31, 2011 in the amount of $740,075 40 B Minutes of Meeting — February 2, 2011 C Minutes of Study Session — February 9, 2011 D Grant Funding Agreement with the State of Washington Department of Ecology for Kiwanis Park Retrofit and Green Streets Project E Sidewalk Improvements near Armin Jahr Elementary School at McClain Avenue and 31 Street F Approve Building Lease Agreement with Kitsap Regional Library for City Facility at 612 5th Street for 2 -year term There were no comments from the public 05:59:55 M /S /C /U (Runyon /Robinson) Move to approve the CONSENT AGENDA as presented GENERAL BUSINESS 6A — REQUEST TO RELEASE THE RECREATIONAL AND ATHLETIC EASEMENT GRANTED BY STATE OF WASHINGTON ON A PORTION OF THE FRANCES HADDON MORGAN CENTER IN VICINITY OF FOREST RIDGE PARK Wyn Birkenthal Parks & Recreation Director, explained that the State of Washington has requested that Bremerton release its interest in a recreational and athletic easement on the southeast portion of the Frances Haddon Morgan Center property in the vicinity of Forest Ridge Park The easement was granted by the State of Washington to both the City and the Bremerton School District in 1980, and to date has not been City Council Reg Mtg Minutes Wednesday, February 16, 2011 Page 2 of 3 used by either party The Bremerton School District released its interest in this easement in December 2009 On December 14 2010, the Bremerton Parks & Recreation Commission voted (6 in favor and 1 opposed) to recommend vacation of the easement Mayor Lent brought forward Don Clintsman Assistant Director of the Department of Social & Health Services, Division of Developmental Disabilities, and Carol Kirk Superintendant of Frances Haddon Morgan Center, to provide a brief update on the Frances Haddon Morgan Center and Governor Gregoire's proposal to close the facility due to budget cuts 06 Motion to release the easement was made by McDonald, and seconded by McConnell, Discussion was then opened to the Council for their questions and comments Mr. McConnell asked when the final decision to close the facility will be made, and if the tenants are from this area Mr. Clintsman responded that the supplemental budget still needs to be approved by the Legislature, but unfortunately that date is not known, and that the tenants come from all over the state Ms Kirk added that majority of the tenants are from Western Washington Roy Runyon asked if other services besides housing are offered at the center Mr Clintsman responded that there are offices for the Division of Child & Family Services as well as Developmental Disabilities If the center were to close, those services would be provided at other locations Dianne Robinson asked what would happen to the employees at the center if the center closes Mr. Clintsman stated that under the current contract, the employees do have rights and if the center closes, the personnel issues will be addressed Prior to the vote, Council Members unanimously reaffirmed their desire for the Frances Haddon Morgan Center to remain open, but it was understood that the easement is the only issue to be considered at this time 06 25:35 M /S /C /U (McDonald /McConnell) Move to release the recreational and athletic easement granted by the State of Washington on a portion of the Frances Haddon Morgan Center in the vicinity of Forest Ridge Park in a form approved by the City Attorney COUNCIL MEMBER REPORTS Jim McDonald invited the public to a Open House hosted by the City to discuss and take citizen comment on the "Pacific Avenue Improvements - 6 th to 11`" Street Project" in the Chambers on Thursday, February 17, 2011 from 5 30 to 7 30 PM, and also talked about corresponding with the County Treasurer's Office about the possibility of offering more payment options for tax payers to help alleviate the shock of receiving such a large bill twice per year Cecil McConnell provided an update on the on -going medical issue with his hip Dianne Robinson encouraged the public to attend the 12 Annual Salad Bowl Sunday `Designed to be Different" event on February 27at 3 30 PM at the Kitsap Sun Pavilion Nick Wofford referred to an article that was published in the Kitsap Sun on February 4 about volunteering, and again encouraged citizens to do their part by volunteering for their community Will Maupin discussed his attendance at the very informative CAPRI Heart & Lung Institute luncheon that he attended last Friday, highlighted the items discussed at a recent meeting of the Kitsap Transit Policy Board, and provided a report on the medical condition of Jack Arends, son of Carol Arends, and wished them both well City Council Reg Mtg Minutes Wednesday, February 16, 2011 Page 3of3 With no further business, President Maupin adjourned the Council Meeting at 6 35 PM Prepared and Submitted by — io (--., , g i r LORI SMITH Legislative Assistant Attest CAROL ETGEN, City Clerk WILL MAUPIN, City Council President WMCEIscg DATE SUBMITTED AGENDA BILL CITY OF BREMERTON CITY COUNCIL t5c ■■ eeeeeeeeteeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee� SUBJECT: City Council Meeting Minutes Committee Meeting Date- N/A for meeting of COUNCIL MEETING Date �ebrc,gr Department City Council y oQ3 doll Presenter Will Maupm, Council President Phone (360) 473 -5280 SUMMARY: Attached is a summary of the City Council Meeting held Ae b e,.4. a23 a ATTACHMENTS: Meeting Minutes for FGb y , , , FISCAL IMPACTS (Include Budgeted Amount) N/A APPROVALS: DEPARTMENT DIRECTOR Council President CITY ATTORNEY N/A FINANCE DIRECTOR N/A MAYOR N/A COMMITTEE CHAIR N/A COUNCIL PRESIDENT CONSENT AGENDA GENERAL BUSINESS ❑ PUBLIC HEARING ❑ RECOMMENDED MOTION: Move to approve the Consent Agenda as presented COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action DIGITAL RECORDING CITY COUNCIL STUDY SESSION MINUTES February 23, 2011 A Study Session of the City Council of the City of Bremerton was called to order in the City Council Conference Room 603, of the NORM DICKS GOVERNMENT CENTER, 345 6 th Street, Bremerton, Washington, Wednesday, February 23, 2011, at 5 00 PM, with Council President Will Maupin presiding Council Members present were Nick Wofford, Carol Arends, Greg Wheeler, Roy Runyon, Adam Brockus, Cecil McConnell, and Jim McDonald Council Member Dianne Robinson was absent Legislative Assistant Lori Smith was present to provide staff support President Maupin emphasized that the Study Session was open to the public, however there would be no opportunities for input or participation, that no action will be taken, and the content of these items is subject to change A NO DISCUSSION PLANNED - The following items are budgeted items or have been reviewed by the appropriate Council Committee, and unless otherwise noted, will be scheduled on the March 2, 2011 Council Meeting Agenda for action 1 Purchase of one (1) Ford F350 Super Duty Cab and Chassis — Jim Orton, Equipment Services Manager, and Jim McDonald, Public Works Committee Chair Consent Agenda 2 Purchase of two (2) 2011 Chevrolet Colorado 4 x 4 mid -sized Pick -Up Trucks — Jim Orton, Equipment Services Manager, and Jim McDonald, Public Works Committee Chair Consent Agenda 3 Purchase of two (2) 2011 Chevrolet Silverado 44 full -sized Pick -Up Trucks — Jim Orton, Equipment Services Manager, and Jim McDonald, Public Works Committee Chair Consent Agenda 4 Contract Award for Municipal Buildings Lighting Efficiency Improvements Project — Tom Knuckey, Managing Engineer, Paul Wandling, Engineering, and Jim McDonald, Public Works Committee Chair Consent Agenda B FULL DISCUSSION ITEMS 5 Professional Services Agreement with LMN Architects for the Park Avenue Plaza Phase II Project — Gary Sexton, Executive Department, and Nick Wofford, Finance Committee Chair General Business 6 Proposed ordinance to repeal Bremerton Municipal Code (BMC) Chapter 3 44 regarding "Admissions Tax" — Becky Hasart, Financial Services Director, and Nick Wofford, Finance Committee Chair General Business 7 Purchase and Sale Agreement with Kitsap County for the purchase of former EMS property located at the northeast corner of 17 Street & Warren Avenue — Gunnar Fridnksson, Public Works Engineering Department, and Jim McDonald, Public Works Committee Chair General Business C GENERAL COUNCIL BUSINESS 1 Council Committee Chair reports were provided, and General Council Business was discussed, Including the possibility of rescinding Council action taken on February 16, 2011 to approve the release of the recreational and athletic easement granted by the State at a portion of the Frances Haddon Morgan Center City Council Study Session Minutes Wednesday, February 23, 2011 Page 2 of 2 President Maupin adjourned the Study Session at 7 05 PM Prepared and Submitted by LORI SMITH Legislative Assistant Attest CAROL ETGEN, City Clerk WILL MAUPIN, City Council President WMCEIscg DATE SUBMITTED AGENDA BILL CITY OF BREMERTON CITY COUNCIL 5D eeeeeeeemeemeeeeeeeeeeeeeeeeeseeeeeeeeeeeeaeeeeeeeeeeseeeeeeeeeeeeeeeeeeeeeeemeeeeeeem■ SUBJECT: Purchase of One Ford F350 Cab Committee Meeting Date February 23, 2011 and Chassis COUNCIL MEETING Date March 2, 2011 Department ER &R Presenter Jim Orton Phone 5359 SUMMARY: The 2011 approved budget reflects the replacement of one Ford F250 Service truck for the Utilities This truck no longer meets the mission of the using department Replacement will be one Ford F350 Super duty cab and chassis Purchase will be made utilizing State Contract 05109, contract dealer is Columbia Ford of Longview Washington Total cost for the cab and chassis is $24,137 56 including Washington State sales tax This is for the cab and chassis only it will be outfitted with an appropriate service body and associated equipment ATTACHMENTS: Copy of Washington State contract 05109 Ford F350 Super Duty FISCAL IMPACTS (Include Budgeted Amount) Funding is available thru the ERR fund 510 APPROVALS: DEPARTMENT DIRECTOR w CITY ATTORNEY FINANCE DIRECTOR MAYOR COMMITTEE CHAIR COUNCIL PRESIDENT CONSENT AGENDA GENERAL BUSINESS ❑ PUBLIC HEARING ❑ RECOMMENDED MOTION: Move to approve the purchase of 1 Ford F350 Super Duty Cab and Chassis in the amount of $24,137 56 including Washington State sales tax COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action ?ew Current Contract Information Contract No 05109 Price Sheet Order Form Page I ONLINE ORDERS MAY BE PLACED AT TO MEVL IlIZE PRODUCTIONDELAYS ORDER AS EARLYAS POSSIBLE, BEFORE MARCH 31, 2011. TRUCK 13.000# GVWR REGULAR CAB & CHASSIS (2WD) VEHICLE TYPE 13,000# GVWR REGULAR CAB & CHASSIS (2WD) MAKE/MODEL FORD SUPER DUTY F350XL EQUIPMENT INCLUDED IN NET PRICE 13,000# GVWR, dual rear wheels - Non Metallic Headliner, door trim panels, vinyl floor covering - Air Bags, Driver and Passenger Side w/Passenger - Maximum cooling - radiator, engine oil, transmission deactivation switch - AM/FM radio w /clock - 141" Wheelbase, 60" CA regular Cab & Chassis (No - Power steering Bed) - 155 AMP alternator - 6 2 liter, V8 cylinder gas engine, FFV - 650 CCA battery - Air Conditioning (CFC Free) - Auxiliary power source - Automatic electronic overdrive transmission - Oil Pressure, Coolant and Automatic Trans Temp Gauges - LT 245/75RI7E all season radial tires(1) - 40 gallon fuel capacity, ail axle tank - Fullsize spare tire and wheel mounted on rear frame - Light Tinted glass all around - Hydraulic,lack, lug wrench - All factory standard equipment including - HD power disc brakes, four wheel anti lock 3 73 1 rear axle ratio as equipped (Asbestos Free) Front Tow Hooks - HD shocks, springs, front & rear Tilt Steering Wheel - Intermittent wipers Tachometer - Dome Light, Dual Map Lights Upfitter Switches, Electric (4) - Vinyl 40/20/40, bench seat w/head restraints & recline 3 yr /36,000 mile w/ 5Yr /60,000 Powertram - Set of Four Keys(Extenor key door on driver & (Diesel 5 yr/100,000 engine) passenger doors) Owner's manual - Back up Alarm, Electric* _— Manually_telescoping trailer tow mirrors w /power _ _ _ M_er_cury_Fre Vehicl heated glass & integrated clearance lamps & turn Lead Free Wheel Weights signals - Power Windows, Door Locks, Mirrors (90L /54K) DEALER COLUMBIA FORD (W403) DEALER CONTACT Mane Tellingluusen or Steve San 700 7th AVE PHONE 360- 423 -4321 Longview, WA 98632 EMAIL manet@colford.com FEDERAL ID# 91- 0650166 DELIVERY 60 -120 Days PAYMENT TERMS $200 Discount Per Vehicle if Paid Within 20 Days of Delivery, Net 30 { NET PRICE Vehicle equipped as above, delivered to any point within the State of Washington, exclusive of Federal Excise and before 8.2% sales tax including a 3% vehicle tax COMMODITY VEHICIX DESCRIPTION ORDER OTY PRICE EACH PRICE EXTENSION CODE I/ Idt G 0 2310 -130 -001 Truck, 13,000# GVWR HD Regular Cab & G Chassis, (2WD) 2011 Ford Super Duty $21,136 00 * 4 F350 XL (F3G /640A) NO COST EXTERIOR COLORS INDICATE QUANTITY OF COLOR(S) SELECTED Oxford White Sterlmg Grey , Tuxedo Black , Dark Blue Pearl , Forest Green , School Bus Yellow , Ingot Silver , VenmIhon Red , Pale Adobe (1) Tire Chain Compatible * Dealer Installed Option Current Contract Information Contract No 05109 Price Sheet Order Form Page 2 X_ "KRWWIT.� Maze L;� L a b bk- M." 2310-130-010 Credit for p2clmp from selling Dealer (May Require $(130.00) $ Mud Flaps and Trip Permit) (Orders for Eastern WA) (DLR) (DEDUCT) * 2310-130-011 Credit for pickup from selling Dealer (May Require $(30.00) Mud Flaps and Trip Permit) (Orders for Western WA LR (DEDUCT)* 2310-130-012 Air Conditioning (Delete) (Only avail w/power $(680.00) group delete 2310-130-030) (D572) (Deduct) 2310-130-013 Alternative Diesel Engine, 6 7 Liter V8 (Includes $6,84500 Dual 750 CCA Batteries, 200 Amp Alternator, Engine Idle Control Shutdown 3 73 RAR) (B20 Biodiesel Certified) (99T/44W/63T) 2310-130-014 Alternators, Dual w/ Diesel engine, 320 Amp (67A) $321.00 2310-130-015 Alternative Long Wheel Base/Cab to Axle (165 $16600 inch WB, 84 inch CA) (Not avail w/ Extended or Crew Cab) (F30/165W]3) 2310-130-016 GVWR Decreased (10,200#), Single Rear Wheel $21600 (Regular Cab, 141 Wheelbase, 60" CA)(Includes LT275/65Rx1 BE BSW All-Season Tires, Trailer Sway Control, 2-Ton Hydraulic Jack)(SRW not available w/ alternative wheelbases) (F3E/630A/141 WB/TCH/68U) 2310-130-017 Decreased (10,600#), Single Rear Wheel (Extended $2,25300 Cab, 162" Wheelbase, 60" CA)(Includes LT275/65Rxl 8E BSW All-Season Tires, Trailer Synsy_Control, 2 -Ton Hydraulic Jack)(SRW not available wl alternative wheelbases) (X3E1630A/162WB/TC1V68U) 2310-130-018 GVWR Decreased (10,700#), Single Rear Wheel $3,18300 (Crew Cab, 176" Wheelbase, 60" CA)(Includes LT275/65Rxl BE BSW All-Season Tires, Trailer Sway Control, 2-Ton Hydraulic Jack)(SRW not available w/ alternative wheelbases)(deletes passenger side airbag deactivation switch)(W3E/63OA/176WB/TCH/68U) 2310-130-019 Back up alarm Delete (Deduct) (DBUA)* $(95.00) 2310-130-020 Cab and Chassis Extended Cab (13,000# GVWR) $2,03300 (162 inch WB, 60 inch CA) (X3 GA 62WB) 2310-130-021 Cab and Chassis, Crew Cab (13,000# GVWR) (176 $3,02000 inch WB, 60 inch CA) (Deletes passenger air bag deactivation switch) (W3G/176WB) 2310-130-022 Cruise Control (525) $19800 Dealer Installed Option Current Contract Information Contract No 05109 Price Sheet Order Form Page 3 1-'6P,JY6A, 7YO KPI;_ L -I,- MEMO 2310-130-023 Daytime Running Lights (gA')) $3700 2310-130-024 Differential, Limited Sl (4 10 jo 4 30 Rato)(not $29600 available w/ Single ReaM%etf options) 9 e— (X4N/X4L) 2310-130-025 Fuel Capacity Decreased 28 5 Gallon (Midship) $10600 (65M) 2310-130-026 Heater, Engine Block (41H) $6300 2310-130-027 Keys, Set of 2 Instead of 4 (DLR)* (Deduct) $(4.00) 2310-130-028 Manual, Parts & Service, CD (DLR)* $22100 l 40 2310-130-029 Manual, Parts & Service Paper (DLR)* $20400 2310-130-030 Power Group Delete(Deletes Power Windows, Door $(680.00) Locks, Heated Mirrors w/ Turn Signals, Remote keyless entry) (D90LT)54K) (Deduct) 2310-130-031 Power Take- Of(PTO) Provision (Requires 2310- $23600 130-013 Diesel) (62R) 2310-130-032 Spare Tire & Wheel Delete (No Jack or Lug $(280.00) Wrench) (D512/D613) 2310-130-033 Spotlight 6 inch, Clear Lens, Door Mounted, Left $33700 (DI.R)* 2310-130-034 HD Suspension (67H) $10600 2310-130-035 Towing Prep Package (Trailer Brake Wiring Kit) $13100 151 (Trailer Brake Controller not Included) (53 I)_ 2310-10 'Undercoating (DLR)* $15500 2310-130-037 Warranty, Delayed Start (www fordwsd com)* $000 2310-130-038 Window, Shdmg Rear (433) $10600 2310-130-039 Manufacturer to Dealer Order Acknowledgement $000 Document Faxed to Customer (DLR)* 2310-130-040 Seat Trim, HD Cloth 40/20/40 Split Bench w/ $8500 recline (Reg & Ext Cab)(TTI) 2310-130-041 Seat Trim, HD Cloth 40/20/40 Split Bench w/ $26600 recline (Crew Cab) (TTI) 2310-130-042 Seat Trim, HD Vinyl 40/40 w/ Center Console (Reg $30000 Cab Only) (ED 2310-130-043 Seat Trun, HD Cloth 40/40 w/ Center Console (Reg $43500 & Ext Cab)(TT2) 2310-130-044 Seat Trun, HD Cloth 40/40 w/ Center Console $52000 (Crew Cab)(TT2) --!LDealer Installed Option Current Contract Information Contract No 05109 Price Sheet Order Form Page 4 -T- . . . . . . . . . . . -B- ' 'I , - , '_- t i2l" I "I 2310-130-045 Tues, All-Terram, Set of 6, LT245J75Rxl7E BSW $10600 (Not available w/ SRW options)(TBM) 2310-130-046 Trailer Brake Controller (n/a w 2310-130-035 $19500 Towing Prep Packs ge)(52B) 2310-130-047 Flare Kit 3 Piece Triangle w/storage box for $3800 roadside emergency use, Delivered w/vehicle uninstalled (DLR)* 2310-130-048 Extra Heavy Service Suspension (Inc upgraded $10600 front springs & steenng damper)(67X) 2310-130-049 Stakeside Bed, 12 Foot, (Requires 84m $4,21600 CA)(mc 40m Bulkhead, Stakesides and Liftout Rear Section, Pme Decking)(Rugged American AMC-HD096-WOOD) (DLR)* 2310-130-050 Stakeside Bed, 9 Foot, 60 in CA)(mc 40in $3,72700 Bulkhead, Stakesides and Liftout Rear Section, Pme Decking)(Rugged American AMC- HD126-WOOD) (DLR)* 2310-130-051 Platform Bed, 12 Foot, (Requires 84m CA)(mc $3,22900 40m Bulkhead, Pine Decking)(Rugged American AMC-HD I 26-WOOD) (DI.R)* 2310-130-052 Platform Bed, 9 Foot, 60 in CA(mc 40m $2,99500 Bulkhead, Pine Decking)(Rugged American AMC-HD096-WOOD) (DLR)* 2310-130-053 Winch, 12,000#w/Fixed Transformer Mount $2,67500 --- - - (Not avail w/Setma. Push Bum pers)(Wam)(DLR)* 2310-130-054 Push Bumper, HD w/Honzoutal Rubber Push $28900 Pads, Installed (not avail w/Wmch) (Setina PB400)(DLR)* 2310-130-055 Fire Extinguisher, 2 5# Dry Chemical ABC $3500 Ra#ed w/ mounting Bracket, Delivered w/ Vehicle uninstallcd MR)" 2310-130-056 Cab Steps (Reg Cab)(1 9B) $27100 2310-130-057 Cab Steps (Ext or Crew Cab (18D) $31300 2310-130-058 Engme Idle Control Shutdown Delete when $(20800) ordered wl Diesel engine (for emergency vehicles) (Deduct) (D63T) Dealer Installed Option Current Contract Information Contract No 05109 Price Sheet Order Form Page 5 MM 7W, RM6 �`=A C W —53 2310-130-059 Duel Fuel Tanks (40 & 28 5 gal )(only avail $62200 wl,Diesel. DRW) (also requires 2310-130-063 AmfFm/Smgle CD or #2310-130-062 XL Value Group) (65C) 2310-130-060 Power Group Delete (also deletes RKE w/2 $(848.00) fobs, power heated =ors w/integrated clearance lamps /turn signals(Crew Cab)(Dectuct)(D901/54K) 2310-130-061 Electronic Locking rear Axle (3 73 or 4 $33000 RAR)(only avai w/SRW) (X3M4W 2310-130-062 XL Value Package(cbrome bumper, hub covers $50400 &center wheel ornaments)(inc: 2310-130-022 Cruise Control & 2310-130-063 Am/Fin/Single CD) (96V) 2310-130-063 Am/Fm/Single CD/A4P3 Player (585) $233 00 2310-130-064 Rapid Heat Supplement Cab Heater (also $212.00 requires 2310-130-013 Diesel Engine and 2310-130-014 Dual Alternators) (41A) 2310-130-065 Seat Side Airbags & Safety Canopy Delete $(160.00) (Deduct) (556) 2310-130-066 Frontal Passenger, Seat Side Airbags & Safety S(160.00) Canopy Del (Deduct)(557) 2310-130-067 Double-Acting Bed Hoist 7-13 ton capacity $2,66400 (a vailable with 9-12 ft beds) (Readmg RTB- 813) DLR* -- SUBTOTAL _ 8.2% SST TOTAL 19 Dealer Installed Option DATE SUBMITTED AGENDA BILL CITY OF BREMERTON CITY COUNCIL v5E ■■ eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeeseeeeeeeeeeeeeeeeeeeeeeeee SUBJECT: Purchase of Two Chevrolet Committee Meeting Date- February 23, 2011 Colorado Pickup Trucks COUNCIL MEETING Date. March 2, 2011 Department ER &R Presenter Jun Orton Phone 5359 SUMMARY: The approved 2011 budget reflects the replacement of two mid sized pickup trucks. These trucks have met all requirements for replacement The requested replacements are 2011 Chevrolet Colorado 4X4 mid sized pickup trucks using State Contract 05910 The authorized dealer is Jerry Chambers Chevrolet of Bellingham Washington Total cost for the two trucks is $43,476 74 including Washington State sales tax ATTACHMENTS: State Contract 05910 (2 copies) reflecting all required options $a 3, D 9 6. S $ X43 , 476.7 FISCAL IMPACTS (Include Budgeted Amount) None funding available thru 510 APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY FINANCE DIRECTOR MAYOR ?"� ? COMMITTEE CHAIR COUNCIL PRESIDENT CONSENT AGENDA GENERAL BUSINESS ❑ PUBLIC HEARING ❑ RECOMMENDED MOTION: Move to approve the purchase of two 2011 Chevrolet Colorado Pick up trucks for a total cost of $43,476 74 including Washington state sales tax COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action WTff 1Cese w ce.J TJeK 4 /e i?eplkeiw- Current Contract Information Contract No. 059I0, Small/Midsize Pickup Trucks Price Sheet Order Form Page 7 ONLINE ORDERS MAY BE PLACED AT lrttps: / /fortress.Iva.goi ietiveh eo/rehmerrrr.lrim TO M17VVIMIZE PRODUCTIONDELAYS ORDER AS EARLYAS POSSIBLE BEFORE MARCH 31,201L TRUCK SMALL/MIDSIZE PICKUP EXTENDED CAB VEHICLE TYPE EXTENDED CAB, SMALLAUDSIZE PICKUP (4WD) MAKEIMODEL CHEVROLET COLORADO EQUIPMENT INCLUDED IN NET PRICE - 5,300# GVWR - Stability Control System - 3.7 Liter 5 Cylinder Gas Engine (242 HP) - HD Rear Step Bumper - Automatic Overdrive Transmission, 4 Speed - Dome Light - P235/75R16 All Season Tires(1) - Manual Foldaway Exterior Murors - Air Conditioning - Light Tinted Glass All Around - Fullsize Spare Tire & Wheel, Underbody Carrier, Jack & Lug - intermittent Wipers Wrench - 590 CCA Battery - Transfer Case, Electronic shift - 125 AMP Alternator - Automatic Locking Hubs - Front Tow Hooks - Power Brakes, 4 Wheel Anti Lock - Voltmeter, Temp, Tachometer Gauges - Skid PIate Package - All factory standard equipment including - Power Steering Four Exterior Doors - 6 Foot Box (Double Wall Construction) Daytime Running Lights - Headliner, Door Trim Panels, Carpeted Floor Covering Tire Pressure Monitoring System w/Rubber Floor Mats Cruise ControVI'ilt Steering Wheel - Air Bags, Driver & Front Passenger and Side Impact Mm Ground Clearance 10.2 inches - AM/ FM Radio 3 73.1 Rear Axle Ratio as equipped - Cigarette Lighter/ Auxiliary Power Sources 3 Yr /36,000 Mile Warranty, Owners Manual - HD Shocks /, Front Stabilizer Bar 5Yr /100,000 Mile Dnvetrain Warranty - Cloth 60/40 Split Bench Seat w/ Folding & Reclining Backrest, NHTSA CRASH TEST RATINGS(2010) Two Rear Jump Seats FRONTAL (DIP) 4/4 - Set of Four Keys SIDE (FIR) 4/5 - Mats, Rubber Floor ROLLOVER 4 VEHICLE MEETS THE DEPARTMENT OF ECOLOGY'S SPECIFICATIONS FOR LOW EMISSION VEHICLES GAS MILEAGE CITY: 17 HWY• 23 MERCURY -FREE VEHICLE LEAD /ZINC WHEEL WEIGHTS EMISSION CERTIFICATION ULEV 2, BIN 4 -- - - - DEAL — Jerry Chambers Chevrolet (W396) DEALER CONTACT -- Corky Booze or Mark Sofie 3891 Northwest Avenue PHONE 360- 815 -2839 Bellingham WA 98226 EMAIL cork r a ierrvcbambers coin FEDERAL TAX ID NO • 91 -0895435 DELIVERY 60 -120 Days PAYMENT TERMS * S200 Per Vehicle Discount for Payment within 20 Days of Delivery, Net 30 NET PRICE (Vehicle equipped as above, delivered to any point within the State of Washington, exclusive of Federal Excise and before &7 % Sales Tax, mcluding a 3% vehicle tax) ORDER CODE VEHICLE DESCRIPTION ORDER OTY PRICE EA CE PRICE EXTENSION 2311 - 107 -001 Truck, Extended Cab, Small/Midsize Pickup (4WD), 2011 Chevrolet Colorado (CT15653) $18,49900* NO COST EXTERIOR COLORS INDICATE QUANTITY OF COLOR(S) SELECTED White__ ___ N Black , Victory Red , Cardinal Red . Aqua Blue , Steel Green (1) Not Tire Chain Compatible "DEALER INSTALLED OPTION Current Contract Information Contract No. 05910, Small/Midsize Pickup Trucks Price Sheet Order Form Page 8 ORDER CODE OPTIONDESCRIPTION ORDER PRICE EACH PRICE TT EXTENSION 231 1 - 107 -010 Credit for pickup from selling Dealer (Orders for Eastern WA) $(50.00) $ (EWA) (Deduct)* 2311 -107 -011 Credit for pickup from selling Dealer (Orders for Western WA) $(50.00) WWA) (Deduct)* 2311 -107 -012 Alternative Engine 2.9 Liter 4 Cylinder, 185 HP(Not Available $(826.00) w /crew cab) (LLV) (Deduct) 2311- 107 -013 Bedliner, Drop in (Including Over Rails And Tail e)(R6G)(DLR)* $24000 2311 -107 -014 Bedlmer Spray On (Including Over Rails and Tailgate) $35000 uraLiner) (DLR)* 2311- 107 -015 Bed Mat, HD Rubber (DLR)* $95.00 2311 -107 -016 Cloth Seat Trim, Instead of Vinyl (19J) $0.00 2311- 107 -017 Crew Cab Pickup, Four Wheel Drive (4 Fullsize Doors, 6 Passenger X $2,49400 Cloth Seating, 5 Ft Box, CD/MP3)(Includes 2311 -107- 024) CT156434L Al 9 .4 14 1 Cl 2311- 107 -018 Differential, Limited Slip (G80) $25000 2311 - 107 -019 Engine Block Heater (K05) $6300 2311- 107 -020 Floor covering Vinyl Instead of Carpet (Deletes Rear Jump $0.00 Seats)(Not available w /crew cab) (B38) 2311 -107 -021 Eels, Set of 2 Instead of 4 (DLR) (Deduct)* S(10.00 2311 -107 -022 Manuals, Shop & Service, Paper DLR)* $15000 2311 -107 -023 Mud Flaps, Front & Rear (DLR)* X $10500 S D 2311 -107 -024 Power Windows, Door Locks, Mirrors (includes 1 LT Trim, Remote $57800 Keyless En )(Z 2311 - 107 -M Regular Cab, 6 Foot Box (No Rear Seats) (5,150# GVWR) $(1,873.00) (CT15403) (Deduct) 2311- 107 -026 Undercoating (DLR)* $20500 2311 -107 -027 Stock Vehicle Upcharge Dealer Stock Vehicle w/ all Contract $25000 -- - - - — Required Equipment: Color: White (Delivery within 7 Days when - - - - - -- available, call Dealer) Stock)* 2311- 107 -028 Tires, On -Off Road, P235 /75RI6(Not avail w/ crew cab) (Set of 5) $9000 ( 5R) 2311 -107 -029 Towing Package Installed (Platform Hitch, Wiring Harness and 4 $23000 Wire Plug) (Z82) 2311 -107 -030 Transmission, 5 Speed Manual (Available only w/4 Cyl Eng 2311- $(1,680.00) 107 -012, Alternative Engine 2.9)(MA5) (Deduct) 2311- 107 -031 Warranty, Delayed Start Mail in Form) (DLR)* $000 2311- 107 -032 Manufacturer to Dealer Order Acknowledgement Document Faxed $0.00 to Customer (DLR)* 2311 -107 -033 Window, Rear Sliding (A28) $150.00 *DEALER INS'T'ALLED OPTION Current Contract Information Contract No 05910, Small/Mid Pickup Trucks Price Sheet Order Form Page 9 ORDER CODE OPTIONDESCRIPTION ORDER TY PRICEEACR PRICEEXMNSION 2311 -107 -034 Fire Extinguisher, 2 5# Dry Chemical ABC Rated $4500 $ w/ Mounting Bracket, Delivered w/ Vehicle, Uninstalled 2311- 107 -035 Flare Kit, 3 Piece Triangle w/ Storage box for roadside $35.00 emergency use, Delivered w/ Vehicle, Uninstalled 231 1 - 107 -036 Canopy, Cab High w /Lett and Right Side Glass, $1,595.00 Lockable Lift of Rear Glass, Fiberglass or Aluminum to Match Cab (DLR)* SUBTOTAL ,� )✓ �� +8.7% SST V TOTAL *DEALER INSTALLED OPTION 3�4 Current Contract Information Contract No 05910, Smal I /Midsize Pickup Trucks Price Sheet Order Form Page 7 ONLINE ORDERS MAY BE PLACED AT littus.11 fort -ess.jva.got!/� ietAveiiren/velunerat.htm TO kDA7AIIZE PRODUCTIONDELAYS ORDER AS EARLYAS POSSIBLE BEFORE AIARCH31, 2011 TRUCK SMALL/MIDSIZE PICKUP EXTENDED CAB VEHICLE TYPE EXTENDED CAB, SMALLIMIDSiZE PICKUP (4WD) MAKE /MODEL CHEVROLET COLORADO EQUIPMENT INCLUDED IN NET PRICE - 5,300# GVWR - Stability Control System - 3 7 Liter 5 Cylinder Gas Engine (242 HP) - HD Rear Step Bumper - Automatic Overdrive Transmission, 4 Speed - Dome Light - P235175R16 All Season Tires(1) - Manual Foldaway Exterior Mirrors - Air Conditioning - Light Tinted Glass All Around - Fullsize Spare Tire & Wheel, Underbody Cam er, Jack & Lug - intermittent Wipers Wrench - 590 CCA Battery - Transfer Case, Electronic shift - 125 AMP Alternator - Automatic Locking Hubs - Front Tow Hooks - Power Brakes, 4 Wheel Anti Lack - Voltmeter, Temp, Tachometer Gauges - Slod Plate Package - All factory standard equipment including - Power Steering Four Exterior Doors - 6 Foot Box (Double Wall Construction) Daytime Running Lights - Headliner, Door Tnm Panels, Carpeted Floor Covering Tire Pressure Monitoring System w/Rubber Floor Mats Cruise Control/Tilt Steering Wheel - Air Bags, Driver & Front Passenger and Side Impact Min Ground Clearance 10 2 inches - AM/ FM Radio 3 73 1 Rear Axle Ratio as equipped - Cigarette Lighter/ Auxiliary Power Sources 3 Yr /36,000 Mile Warranty, Owner's Manual - HD Shocks /, Front Stabilizer Bar 5Yr/100,000 Mile Dnvetram Warranty - Cloth 60/40 Split Bench Seat w/ Folding & Reclining Backrest, NHTSA CRASH TEST RATINGS(201Q) Two Rear Jump Seats FRONTAL (D /P) 4/4 - Set of Four Keys SIDE (F /R) 4/5 - Mats, Rubber Floor ROLLOVER 4 VEHICLE MEETS THE DEPARTMENT OF ECOLOGY'S SPECIFICATIONS FOR LOW EAUSSION VEHICLES GAS MILEAGE CITY 17 HWY 23 MERCURY -FREE VEHICLE LEAD /ZINC WHEEL WEIGHTS EMISSION CERTIFICATION ULEV 2, BIN 4 - DEALER - -- Jerry Chambers Chevrolet (W396) - DEALER CONTACT - Corky Booz'e or Mark Sofie - 3891 Northwest Avenue PHONE 360 -815 -2839 Bellingham WA 98226 EMAIL corkv@jerrychambers.com FEDERAL TAX ID NO 91- 0895435 DELIVERY 60 -120 Days PAYMENT TERMS * S200 Per Vehicle Discount for Payment itilthin 20 Days ofDehvery, Net 30 NET PRICE (Vehicle equipped as above, delivered to any point within the State of Washington, exclusive of Federal Excise and before 8.7 % Sales Tax, including a 3% vehicle tax) ORDER CODE VEHICLE DESCRIPTION ORDER 077 PRICEEACH PRICEEXTENSION 2311- 107 -001 Truck, Extended Cab, Small/Midsize Pickup (4WD), 2011 Chevrolet Colorado (CT15653) S18,49900- S 1iIG NO COST EXTERIOR COLORS INDICATE QUANTITY OF COLOR(S) SELECTED White _, Deep Navy , Black Victory Red Cardinal Red Aqua Blue , Steel Green (1) Not Tire Chain Compatible Current Contract Information Contract No 05910, Small /Midsize Pickup Trucks Price Sheet Order Form Page 8 ORDER CODE OPTION DESCRIPTION ORDER PRICE EACH PRICE TY EXTENSION 2311 -107 -010 Credit for pick-up from selling Dealer (Orders for Eastern WA) S(5000) S EWA (Deduct)* 2311 -107 -011 Credit for pickup from sellmg Dealer (Orders for Western WA) $(50.00) (WWA) (Deduct)* 2311- 107 -012 Alternative Engine 2.9 Liter 4 Cylinder, 185 HP(Not Available $(82600) w /crew cab) (LLV) (Deduct) 2311- 107 -013 Bedliner, Drop in (Including Over Rails And Tail ate)(R6G)(DLR)* $24000 2311- 107 -014 Bedliner Spray On (Including Over Rails and Tailgate) $35000 (DuraLmer) (DLR)* 2311 -107 -015 Bed Mat, HD Rubber (DLR)* $9500 2311- 107 -016 Cloth Seat Thin, Instead of Vinyl (19.1) $000 2311- 107 -017 Crew Cab Pickup, Four Wheel Drive (4 Fullsize Doors, 6 Passenger $2,49400 Cloth Seating, 5 Ft Box, CD /MP3)(Includes 2311 -107- 024) (CT15643 1ILT) 2311- 107 -018 Differential, Limited Sli (G80) $250 00 D 2311- 107 -019 Engine Block Heater (K05) $6300 2311 -107 -020 Floor covering Vinyl instead of Carpet (Deletes Rear lump S000 Seats) (Nof available w /crew cab) (B38) p 00 2311- 107 -021 Keys, Set of 2 Instead of 4 (DLR) (Deduct)* $(I0 00) 2311 -107 -022 Manuals Shop & Service, Paper (DLR)* $150.00 2311- 107 -023 Mud Flaps, Front & Rear (DLR)* $105.00 2311 -107 -024 Power Windows, Door Locks, Mirrors (Includes ILT Tnm, Remote $578.00 /-leafe d, Keyless En )(ZQ6) 2311-107-025 Regular Cab, 6 Foot Box (No Rear Seats) (5,150# GVWR) $(1,873.00) (CTi 5403) (Deduct) 2311-107-026 Undercoatin (DLR)* $20500 2311 -107 -027 Stock Vehicle Upcharge Dealer Stock Vehicle w/ all Contract $25000 Required Equipment Color- White (Delivery within 7 Days when available, call Dealer) (Stock)* 2311- 107 -028 Tires, On -Off Road, P235/75RI6(Not avail w/ crew cab) (Set of 5) $9000 (Q5R) 2311 -107 -029 Towing Package Installed (Platform Hitch, Wiring Harness and 4 $23000 Wire Plug) (Z82) 2311 -107 -030 Transmission, 5 Speed Manual (Available only %v /4 Cyl Eng 2311- $(1,680.00) 107 -012, Alternative Engine 2 9)(MAS) (Deduct) 2311 -107 -031 Warranty, Delayed Start (Mail in Form) (DLR)* $000 2311 -107 -032 Manufacturer to Dealer Order Acknowledgement Document Faxed $000 to Customer (DLR)* 2311- 107 -033 Window, Rear Sliding (A28) $15000 Current Contract Information Contract No 05910, Small/Midsize Pickup Trucks Pace Sheet Order Form Page 8 ORDER CODE OPTIONDESCRIPTION ORDER OTY PRICE EACH PRICE EXTENSION 2311 107 -034 Fire Extinguisher, 2 5# Dry Chemical ABC Rated $4500 $ w/ Mounting Bracket, Delivered w/ Vehicle, Umnstalled 2311- 107 -035 Flare Kit, 3 Piece Triangle wl Storage box for roadside S3500 emerg ency use, Delivered w/ Vehicle, Unmstalled 2311 -107 -036 Canopy, Cab High w/Left and Right Side Glass, $1,59500 Lockable Lift of Rear Glass, Fiberglass or Aluminum to Match Cab(DLR)* SUBTOTAL T� / +8 7% SST TOTAL DATE SUBMITTED AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■ eeeeeeeeseeeeseeeeeeeeeeeeeeeeeeeaeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeei SUBJECT: Purchase of two 2011 Chevrolet Committee Meeting Date February 23, 2011 Silverado 4X4 Pickup Trucks COUNCIL MEETING Date March 2, 2011 Department ER &R Presenter Jun Orton Phone 5359 SUMMARY: The approved 2011 budget shows replacement of two trucks from Utilities These two vehicles have met the requirements for replacement The replacement trucks are 2011 Chevrolet Silverado 4X4 full sized pick up trucks using Washington state contract 05209 The contract dealer is Bud Clary Auto Dealerships of Longview Washington The total cost for these two trucks is $50,549 96 including Washington State sales tax ATTACHMENTS: Copies of state contract 05209 (2 Copies) Chevrolet Silverado K1500 $a11 , 6 3 - 7, 3 I 7 1 A . 6s $`50, S 4 q ZP; FISCAL IMPACTS (Include Budgeted Amount) None, funding available thru the 510 APPROVALS: DEPARTMENT DIRECTOR w CITY ATTORNEY FINANCE DIRECTOR i;i-o— MAYOR 7 C/ COMMITTEE CHAIR COUNCIL PRESIDENT 1XV CONSENT AGENDA GENERAL BUSINESS ❑ PUBLIC HEARING ❑ RECOMMENDED MOTION: Move to approve the purchase of two Chevrolet Silverado K1500 Pick up trucks at a total cost of $50,549.96 including Washington State Sales Tax COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Current Contract Information Contract No 05209 Price Sheet Order Form Page 14 TO_ORDER_COMPLETE PRICE SHEETS AND SUBMIT WITH STATE FORM A -15A PURCHASE REQUISITION TO OFFICE OF STATE PROCUREMENT BEFORE MARCH 31, 2010. ONLINE ORDERS MAY BE PLACED AT httns✓/ fonYess.ii oov/, t?alzitet/vehMylvelrinenic.lit»! TO MINIMIZE PRODUCTION DELAYS ORDER AS EARLY AS POSSIBLE TRUCK ( "CHOICES" AWARD) 1/2 TON PICKUP VEHICLE TYPE EXTENDED CAB, SHORT BED 1/2 TON PICKUP (4WD) MAKE/MODEL CHEVROLET SILVERADO K1500 EQMMENT INCLUDED IN NET PRICE - Four Door Cab Access - Rear bench Seat - Air Bags, driver and front passenger, front & side impact - Four Keys - 7000# GV WR - HD rear step bumper 5 3 liter, 8 cyhnder FFV(315HP)(Gas/Ethanol) engine - 600 CCA Battery - Automatic overdrive transmission, 6 speed - Dome, Reading, cargo, lights - 2 Speed Transfer Case, Iusta -trac - 145 AMP alternator - 6'/2 foot box, wide body - Auxiliary power source - Skid Plate Package (NZZ) - Power M=ors(5B5) - P265/70R17 All Ten-am Tires (1) - Temperature gauge - Matching spare lire & wheel, carrierjack & lug wrench - Maximum fuel capacity (26 gal) - HD power disc brakes, 4 wheel anti lock braking system - Light tinted glass all around - Air Conditioning - Front Tow Hooks - Power steering - All factory standard equipment mcluding• - Power Wmdows(5B5) Tachometer - Power Locks(5B5) Tilt Steering Wheel - Intermittent wipers Electronic Stability Control - AM/FM stereo radio w /clock 3 08 1 rear axle ratio as equipped - Headliner, door trim panels, vinyl floor covering Daytime dinning lights - Vinyl 40120/40 split bench seat w /head rests, folding 3 yr/ 36,000 mile warranty, 5 yr /100,000 mile Drivetrain backrest NHTSA CRASH TEST RATING FRONTAL (D/P) 5/5 SIDE (F/R) 5/5 ROLLOVER 4 CA EMISSION CERTIFICATION LEV 2 GAS MILEAGE 15 CITY 21 HWY COMBINED 17 - - - MERCURY FREE VEHICLE Lead/Zmc Wheel Weight DEALER BUD CLARY AUTO DEALERSHIPS (W262) DEALER CONTACT John Slater or Katie Vincent PO Box 127 PHONE 1- 800 -899 -1926 Longview, WA 98632 EMAIL ,Islater@budclary corn FEDERAL TAX ID NO 91- 0699054 DELIVERY 90 -I20 Days PAYMENT TERMS $200 DISCOUNT PER VEHICLE FOR PAYMENT WITHIN 20 CALENDAR DAYS OF DELIVERY, NET 30* NET PRICE (Vehicle equipped as above, delivered to any point within the State of Washington, exclusive of Federal Excuse and before 8.2% State Sales Tax including a 3% vehicle tax) COMMODITY CODE I SHICLE DESCRIPTION ORDER OTY PRICE EACH PRICE EXTENSION 2310 -118 -001 Truck, 1/2 Ton, Extended Cab Pickup, Wide Box, 6 Ft (4wd), 2010 Chevrolet 1500 Silverado $23,345 00* WT (CKI 0753) NO COST EXTERIOR COLORS INDICATE QUANTITY OF COLORS) SELECTED Summit white Imperial Blue_, Black , Black Granite Sheer Silver ,Victory Red . Blue Granite , Taupe "Choices Award "A secondary award made to the dealer bidding the lowest overall cast for a difjerem ntahehnodel, provided that cast is within 1;g of the overai! lowest cost prineary award It is rip to each enstotner to sake tha ftna! purchasing decision as to which vehicle is the best buy for their application and budget Irehicle may be seleded based on prtce, rcgiured options, fits! cconauty, standardization, dcLvary tune, tvarrantl, previous erperlence, safely ralnigs, published reports, and/or otherfadors. (!)Tire Chain Compatible Current Contract Information Contract No 05209 Price Sheet Order Form Page 15 COMMODITY OPTIONDESCRIPTIDN ORDER PRICE EACH PRICE CODE TY EXTENSION 2310- 118 -010 Credit for pickup from selling Dealer (Orders for Eastern $(50.00) $ WA, Area Code 504 ) (D(Deduct)* 2310 - 118 -011 Credit for pickup from selling Dealer $(50.00) (Orders for Western WA, Area Codes 206, 253, 360, 425) (Deduct)* 2310 - 118 -012 Alternative Engine, 4 8 Liter V8 Gas, 4 Slid AOD (3 42 1 $(500.00) RAR)(302 HP )(L20)(Deduct 2310- 118 -013 Bedhner, Drop in (including over rails & tailgate) LR)* $24900 2310 -118 -014 Bedliner, Spray On (Including over Rails and tailgate) $425.00 (D LR 2310 -118 -015 Bedmat, HD Rubber (DLR)* $14200 2310- 118 -016 Bucket Seats, Vinyl and Cloth (9R1) $0.00 2310 -118 -017 Cruise Control 4) $128.00 2310- 118 -018 Differential, Limited Shp (G80 ) $286.00 2310 - 118 -019 Heater, Engine BIock (K05) $66.00 2310- 118 -020 Keys Set of 2 Instead of 4 (DLR)* (Deduct) $ 30.00 2310 - 118 -021 Long Bed, 8 Foot Box, Wide Body, 7000# GVWR $90000 (CK10953) 2310- 118 -022 Manuals, Parts & Service, Paper (DLR) * $19500 2310- 118 -023 Mirrors, Power Camper, Style (6P3 $21400 2310 -118 -02 Remote Keyless Entry w12Transnutters(AUO) $212.00 2310 -118 -025 Power group, Delete(Power windows, Power Door Locks, j $(700.00) 7C00 - Power Mirrors Deleted)(5B5) 2310 - 118 -026 Rear Axle Ratio 3 42 1 (GU6) $8500 2310- 118 -027 Seat, Cloth Trim Instead of Vinyl 88B) $000 2310 - 118 -028 Skid Plate Package Delete ( -NZZ) (DEDUCT) $(120.00) l 2p 2310 -118 -029 Spare Tire Carrier, Inside Body IR * $95 00 2310- 118 -030 Spotlight, 6 inch, Clear Lens, Pillar Mounted, Left $39500 (DLR)* 2310 -118 -031 Stock Vehicle Up charge, Call DLR for Availability, $25000 White, Dehvery within 7 Days when Available (DLR) 2310- 118 -032 Suspension Package, HD Shocks Z85 $8500 2310 -118 -033 Tires, All Season P265/70RI7 (QVL) (DEDUCT) $ 64.00 2310 -118 -034 Tires LT 245n0R17 All Terrain (All season spare) (set5) $17600 (QXR) 2310 -118 -035 Towing Package HD, (Includes Hitch Platform, 7 Wire j $43000 Harness with Fully Independent Fused Trailenng Circuits y p with 7 way Sealed Connector, HD Cooling (Includes 2310- 118 -032 HD Sus erasion) Z82) 2310- 118 -036 Warranty, Delayed Start (Dealer provides form ) (DWS )* $0.00 2310 -118 -037 Manufacturer to Dealer Order Acknowledgement $000 Document Faxed to Customer (DLR)* 2310 - 118 -038 Crew Cab (6 Passenger Seating, 7000 #GVWR,69 $2,600.00 Inch Bed )(includes 2310- 118 -024 (CK10543 *DEALER INSTALLED OPTION Current Contract Information Contract No 05209 Price Sheet Order Form Page 16 COMMODITY OPTIONDESCRIPTION ORDER PRICEEACH PRICE CODE P—T—Y EXTENSION 2310 -118 -039 Fire Extinguisher 2 5# Dry Chenucal ABC rated $3600 $ w /mounting bracket, Dehvered w /vehicle, uamstalled (DLR* 2310 - 118 -040 Flare Kit, 3 Piece Triangle w /storage box for roadside $3600 emergency use, Dehvered w /vehicle, umnstalled (DLR)* 2310- 118 -041 Integrated brake control (JL1) $17600 2310- 118 -042 Two Mode Hybnd Crewcab 6 0 L 8 Cyhnder Gas/Electnc $13,17200 (includes 2310- 118 -017, 2310 -118 -018, 2310 -118 -024, 2310 - 118 -035 and CD, Carpetmg, Cloth seat trim, Privacy glass, All season tires (21 MPG City, 22 Hwy, 21 Combmed)(1HY) SUBTOTAL +8.2 %SST TOTAL /, *DEALER INSTALLED OPTION Current Contract Infoi mation Contact No 05209 Price Sheet Order Form Page -14 TO ORDER C0111PLETE' PRICE SHEETS AND SUBMIT 1 STATE FORM A-15A PURCHASE REQUISITION TO OFFICE OF STATE PROCUREMENT BEFORE AIARCH 31, 2010 ONLINE ORDERS MAY BE PLACED AT 111tys .Ilfor7ress.;t Met /i�elzreq/trehiiieiiii./rtrli TO MINIMIZE PRODUCTION DELAYS ORDER AS EARLY AS POSSIBLE TRUCK ( "CHOICES" AWARD) 1/2 TON PICKUP VEHICLE TYPE EXTENDED CAB, SHORT BED 112 TON PICKUP (4WD) MAKE/MODEL CHEVROLET SILVERADO K1500 EQUIPMENT INCLUDED IN NET PRICE - Four Door Cab Access - Rear bench Seat - Air Bags, driver and front passenger, front & side impact - Four Keys - 7000# GVWR - HD rear step bumper - 5 3 liter, 8 cylinder FFV(315HP)(Gas/Ethanol) engine - 600 CCA Battery - Automatic overdrive transmission, 6 speed - Dome, Reading, cargo, lights - 2 Speed Transfer Case, Insta -trac - 145 AND alternator - 6 `/z foot box, wide body - Auxiliary power source - Skid Plate Package (NZZ) - Power Mirrors(5135) - P265/70RI 7 All Terrain Tires (1) - Temperature gauge - Matching spare tire & wheel, carrier, lasts & lug wrench - Maximum fiteI capacity (26 go]) - HD power disc brakes, 4 wheel anti lock braking system - Light tinted glass all around - Air Conditioning - Front Tow Hooks - Power steering - All factory standard equipment including - Power Wmdows(5B5) Tachometer - Power Locks(5135) Tilt Steermg Wheel - Intermittent wipers Electronic Stability Control - AM/FM stereo radio w /clock 3 08 1 rear axle ratio as equipped - Headliner, door trim panels, vinyl floor covering Daytime running lights - Vinyl 40/20/40 split bench seat w/head rests, folding 3 yr/ 36,000 mile warranty, 5 yr/100,000 mile Drivetrain backrest NHTSA CRASH TEST RATING FRONTAL (D/P) 5/5 SIDE (F/R) 5/5 ROLLOVER 4 CA EMISSION CERTIFICATION LEV 2 GAS MILEAGE 15 CITY 21 HWY COMBINED 17 -- - MERCURY VEHICLE Lead/Zinc Wheel Weight DEALER BUD CLARY AUTO DEALERSHIPS (W262) DEALER CONTACT John Stater or Katie Vincent PO Box 127 PHONE 1- 800 -899 -1926 Longview, WA 98632 EMAIL Jslater@budclary corn FEDERAL TAX ID NO 91- 0699054 DELIVERY 90 -120 Days PAYMENT TERMS $200 DISCOUNT PER VEHICLE FOR PAYMENT WITHIN 20 CALENDAR DAYS OF DELIVERY, NET 30* NET PRICE (Vehicle equipped as above, delivered to any point within the State of Washington, exclusive of Federal Excise and before 8.2% State Sales Tax including a 3% vehicle tax) COA11110DITY CODE ) jHICLE DESCRIPTION ORDER on PRICE EACH PRICE EXTENSION 2310 - 118 -001 Truck, 1/2 Ton, Extended Cab Pickup, Wide Box, 6 Ft (4wd), 2010 Chevrolet 1500 Silverado $23,345 00* S - WT (CK 10753) � Sys NO COST EXTERIOR COLORS INDICATE QUANTIT)' OF COLORS) SELECTED Summit White V , Imperial Blue . Black , Black Granite _, Sheer Silver�,Victory Red , Blue Granite ^ ,, Taupe ___ "ChoicesAward "A secoudarr award made to the dealer bidding the laimm merall cost for a different inaltebtradcl, prondcd flint cost is within 1% of the overall lowest cost prunarp mvard. It is up to each sustainer to utahe thefiaal purchasing decision as to ir/uch vehicle is the best bui for their application and budget 1 ehlrle may be selected hased an price, required options, furl econaim. standardization, deliver[ tune. warrauti-, previous viperiente, tafetp ratings, published reports, and /ar other factors (1)Tiie Chain Compatible Current Contract Information Contract No 05209 Price Sheet Order Form Page 15 COMMODITY OPTION DESCRIPTION ORDER PRICE F-4 CH PRICE CODE TY EXTENSION 2310 - 118 -010 Credit for pickup from selling Dealer (Orders for Eastern $(5000) $ WA, Area Code 509) (Deduct)* 2310 -118 -011 Credit for pickup from selling Dealer $(50.00) (Orders for Western WA, Area Codes 206, 253, 360, 425) Deduct)* 2310 -118 -012 Alternative Engine, 4 8 Liter V8 Gas, 4 Spd AOD (3 42 1 $(500.00) RAR)(302 HP)(L20) (Deduct) 2310 -118 -013 Bedlmer, Drop in (including over rails & tailgate) (DLR)* $24900 2310- 118 -014 Bedlmer, Spray On (Including over Rails and tailgate) s / $ 42500 (DLR)* 2310 - 118 -015 Bedmat, HD Rubber (DLR * $14200 2310 - 118 -016 Bucket Seats, Vinyl and Cloth (9R1) $000 2310 -118 -017 Cruise Control (K34 ) $12800 /2 2310 - 118 -018 Differential, Limited Shp G80) $28600 2310- 118 -019 Heater, Engine Block (K05) $6600 2310 -118 -020 Keys Set of 2 Instead of 4 (DLR)* (Deduct) $(3000 2310- 118 -021 Long Bed, 8 Foot Box, Wide Body, 7000# GVWR $90000 (CK10953) 2310 -118 -022 Manuals, Parts & Service, Paper (DLR * $19500 2310- 118 -023 Mirrors, Power Camper, Style (6P3) $21400 2310 -118 -024 Remote Keyless En w /2Transmitters(AUO ) $21200 2310 - 118 -025 Power group, Delete(Power windows, Power Door Locks, $(700.00) Power Mirrors Deleted )(5B5) 2310 -118 -026 Rear Axle Ratio 3 42 1 (GU6) $8500 2310- 118 -027 Seat, Cloth Trun Instead of Vinyl (88B) $000 2310-118-028 Skid Plate Package Delete -NZZ) (DEDUCT) L/ $ (120.00 ) ' -0 2316-1 - - S - are Tire Currier Inside Bod -- (DLR)* -- - _ - 59500 - - - - 23I0- 118 -030 Spotlight, 6 inch, Clear Lens, Pillar Mounted, Left $39500 (DLR)* 2310 -118 -031 Stock Vehicle Up charge, Call DLR for Availability, $25000 White, Delivery within 7 Days when Available (DLR) 2310 -118 -032 Suspension Package, HD Shocks Z85) 38500 2310 -118 -033 Tires, All Season P265/70R17 VL) (DEDUCT) $(64.00 2310- 118 -034 Tires LT 245/70RI7 All Terrain (All season spare) (sets) $17600 7CR 2310 - 118 -035 Towing Package HD, (Includes Hitch Platform, 7 Wire $43000 Harness with Fully Independent Fused Trailermg Circuits with 7 way Sealed Connector, HD Cooling (Includes 2310- 118 -032 HD Suspension) (Z82) Al g 2310 -118 -036 Warranty, Delayed Start (Dealer provides form) (DWS)* $0.00 2310 -118 -037 Manufacturer to Dealer Order Acknowledgement $000 Document Faxed to Customei (DLR)* 2310 -118 -038 Crew Cab (6 Passenger Seating, 7000 #GVWR,69 $2,60000 - - - -- - I&h Bed)(includes 2310= 118= 024)(CIU0543) - - -- -- - -- - -- - -- — - -- -- -- -- - °DE=ALER INS'I ALLED OPTION Current Contract Information Contract No 05209 Price Sheet Order Form Page 16 _ COMAIODITY OPTION DESCRIPTION ORDER PRICE EACH PRICE CODE pTY EXTENSION 2310 - 118 -039 Fire Extinguisher 2 5# Dry Chemical ABC rated $3600 $ w /mounting bracket, Delivered Nv /vehicle, uninstalled (DLR)* 2310- 118 -040 Flare Kit, 3 Piece Triangle w /storage box for roadside $3600 emergency use, Delivered Nv /vehicle, umnstalled (MR)* 2310- 118 -041 Integrated brake control (3L 1) $17600 17 2310 -118 -042 Two Mode Hybrid Crewcab 6 0 L 8 Cylinder Gas/Electric $13,17200 (includes 2310-118-017,2310-118-018,2310-118-024, 2310 - 118 -035 and CD, Carpeting, Cloth seat true, Privacy gIass, All season tires (21 MPG City, 22 Hwy, 21 Combmed)(1HY) SUBTOTAL +8 2% SST / 9'7 0 • �o TOTAL *DEALER INSTALLED OPTION DATE SUBMITTED February 16, 2011 AGENDA BILL CITY OF BREMERTON CITY COUNCIL ■■ eeeeeeeeeeeeeeeeeseeeeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeesee SUBJECT: Award Contract for Municipal Committee Meeting Date February 23, 2011 Buildings Lighting Efficiency COUNCIL MEETING Date March 2, 2011 Improvements Department PW &U Engineering Presenter Paul Wandling/ Tom Knuckey Phone 473 - 2351/473 -2376 SUMMARY: Sealed bids for construction of the project titled "Municipal Buildings Lighting Efficiency Improvements" were opened on February 22, 2011 The project will upgrade lighting at several City Buildings to reduce power consumption and cost 4 bids were received for this project �Dru Q`s. 1 eafn , was the lowest responsive, responsible bidder with a bid of $ �( o $ $ - .2. 0,3 (including sales tax) ATTACHMENTS: 1) Council Summary, 2 ) Public Works Agreement 3 )Bid Tabulation FISCAL IMPACTS The project is funded by an ARRA /EECBG grant and Puget Sound Energy (PSE) rebate which provide all funding for the work A budget amendment will be required to acknowledge the grant money and associated expenses APPROVALS: DEPARTMENT DIRECTOR — CITY ATTORNEY. l� FINANCE DIRECTOR- MAYOR COMMITTEE CHAIR COUNCIL PRESIDENT CONSENT AGENDA GENERAL BUSINESS ❑ PUBLIC HEARING ❑ RECOMMENDED MOTION: Move to award a contract in the amount of $ (o $ 53 ;L . o 3 (including sales tax) to G, ep i'a ' S , e c fir; c. for construction of the project titled "Municipal Buildings eighting Efficiency Improvements" and authorize the Mayor to finalize and execute the necessary agreement with substantially the same terms and conditions as presented COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action COUNCIL SUMMARY MUNICIPAL BUILDINGS LIGHTING EFFICIENCY IMPROVEMENTS CONTRACT AWARD CONTRACT SUMMARY The project will install new energy efficient lighting upgrades at four (4) City of Bremerton municipal buildings including the new Police Department Administration Budding, Fire Station 3, the Washington Avenue Parking Garage, and the Olympus Drive Facility The work consists of replacing existing light fixtures with more energy efficient fixtures as well as installing control sensors for turning off lights when not in use Most of the materials for this work will be pre - purchased by the City through a cooperative membership with US Communities (similar to the State Bid list) and provided to the contractor for installation The total cost of these pre - purchased materials will be $43,872 All remaining materials (miscellaneous small components including wire nuts, etc,) will be provided by the contractor The construction will be completed within 30 working days of Notice to Proceed The estimated completion date is the end of April 2011 Fiscal Summary The project is funded by a combination of an ARRA/ECCBG grant in the amount of $118,318 and a PSE Rebate in the amount of $85,410 These grants were previously approved by Council at their meeting on June 16, 2010 The total grant funding available is $203,728 A budget amendment will be required to acknowledge the grant money and associated expenses The Engineer's Estimate for this work including pre - purchased materials is $120- $140,000 The remaining grant funds will be used for lighting improvements by City crews in the Eastside Treatment Plant, and energy efficient window treatments on the Puget Sound Naval Museum This follow -on work was not included in this installation contract since the Eastside Treatment Plan improvements are small (estimated cost is $2,000), and work at the Naval Museum must be completed by a specialty contractor certified by DAHP as specializing in work on historic buildings e PUBLIC WORKS AGREEMENT THIS AGREEMENT, is entered into between the City of Bremerton, a Washington Municipal Corporation ( "City "), and ( "Contractor "), whose mailing address is The parties agree as follows 1(a) CONTRACTOR SERVICES. DESCRIPTION OF WORK includes, but is not limited to, all labor, equipment and materials necessary and incidental to the installation of pre - purchased interior and exterior light fixtures, ballasts, lamps, sensors and equipment in three (3) city municipal buildings under a base bid price and one (1) additional building under an Additive Alternate bid price The Contractor shall provide all materials identified in the material list for the Washington Avenue Parking Garage as supplied by Phoenix Induction These materials are not by the City and must be provided by the Contractor and included in the lump sum price for work on the Washington Avenue Parking Garage This work includes 1) removal of all fixtures, controls, lamps and ballasts identified in the contract documents, 2) intact salvage of all fixtures removed and delivery to the Owner at 100 Oyster Bay, Bremerton, Washington, 3) providing all equipment, materials and labor necessary for installation of all new fixtures, controls, lamps, ballasts, and control sensors, provided by both the Owner and the Contractor, as identified on the provided material lists and exhibited on the floor drawings for each building , 4) securing necessary electrical permits, 5) providing all equipment, materials and labor necessary for testing to insure proper operation This work will be performed in Bremerton, Washington at the Washington Avenue Parking Garage located at 405 Washington, the Police Department Building located at 1025 Burwell Street, Fire Station #3 located at 3031 Olympus Drive, and potentially at the additive alternate Olympus Drive Complex at 3027 Olympus Drive 1(b) This contract is subject all Bid Documents as well as the following attached items (1) GENERAL TERMS & CONDITIONS CAPITAL FEDERAL ARRA FUNDS, 14 pages, (2) RECOVERY ACT CHECKLIST FOR SUBCONTRATING, 1 page, (3) WEEKLY PAYROLL REVIEW CHECKLIST, 2 pages, (4) EMPLOYEE INTERVIEW RECORD, 1 page, (5) SAMPLE PAYROLL FORM, 2 pages, 2 TIME OF COMPLETION. Contractor shall complete the work within 30 calendar days from the date of issuance of the City's Notice to Proceed 3. COMPENSATION. Contract Price for the selected work is for Preference as shown in PART 1 - Bid Forms Applicable Washington State Retail Sales Tax on this contract shall be governed by WAC 458 -20 -170 and its related rules for the work contemplated in this agreement The Contractor shall invoice the City immediately upon acceptance of the work The City will pay for the portion of the work described in the invoice that has been completed by the Contractor and approved by the City The City payment shall not constitute a waiver of the City's right to final inspection and acceptance of the project A Performance Bond Pursuant to Chapter 39 08 RCW, the Contractor, shall provide the City a performance bond for the full contract amount to be in effect until sixty (60) days after the date of final acceptance, or until receipt of all necessary releases from the State Department of Revenue and the State Department of Labor and Industries and until settlement of any liens filed under Chapter 60 28 RCW, whichever is later B Retaingge The City shall hold back a retainage in the amount of five percent (5 %) of any and all payments made to contractor for a period of sixty (60) days after the date of final acceptance, or until receipt of all necessary releases from the State Department of Revenue and the State Department of Labor & Industries and until settlement of any liens filed under Chapter 60 28 RCW, whichever is later C Defective or Unauthorized Work The City reserves its right to withhold payment from Contractor for any defective or unauthorized work Defective or unauthorized work includes, without limitation work and materials that do not conform to the requirements of this agreement, and extra work and materials furmshed without the City's written approval If Contractor is unable, for any reason, to satisfactorily complete any portion of the work, the City may complete the work by contract or otherwise, and Contractor shall be liable to the City for any additional costs incurred by the City "Additional costs" shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum Contract price specified above The City further reserves its right to deduct the cost to complete the Contract work, including any Additional Costs, from any and all amounts due or to become due the Contractor D Final Payment Waiver of Claims THE ACCEPTANCE OF FINAL PAYMENT (EXCLUDING WITHHELD RETAINAGE) SHALL CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE AND IDENTIFIED BY CONTRACTOR AS UNSETTLED AT THE TIME REQUEST FOR FINAL PAYMENT IS MADE 4. INDEPENDENT CONTRACTOR Contractor is and shall be at all times acting as an independent contractor and not as an employee of the City The Contractor shall secure at its expense, and shall be responsible for all payments of income tax, social security, state industrial insurance compensation, unemployment compensation, and all other payroll deductions for the Contractor, officer, agents, employees and sub - contractors The Contractor shall also secure all applicable business licenses, if required, in connection with the contract services, including all required licenses for Contractor's officers, agents, employees and sub - contractors 5. TERMINATION. The City may terminate this agreement without notice for good cause "Good cause" shall include, without limitation, any one or more of the following events A The Contractor's failure to supply sufficient skilled workers or suitable materials or equipment B. The Contractor's failure to prosecute the work with such diligence as will ensure its physical completion within the original physical completion time specified in this Agreement and any extensions of time which may have been granted to the Contractor by change order or otherwise C The Contractor's failure to make full and prompt payment to subcontractors or for material or labor D The Contractor's disregard of federal, state or local laws, rules or regulations E The Contractor's filing for bankruptcy or becoming adjudged bankrupt F The Contractor disregards the authority of the City G The Contractor performs work which deviates from the Contract, and neglects or refuses to correct rejected work H The Contractor's failure to provide continuous competent supervision I The Contractor otherwise violates in any material way any provisions or requirements of the contract If the City terminates this agreement for good cause, the Contractor shall not receive any monies due under this agreement, if any, until the Contract work is completed 6. WAGE RATES. This project is funded subject to the provisions of the American Recovery and Reinvestment Act of 2009 (ARRA) All Bidders and their subcontractors are required to pay the higher of either the state prevailing wages or the federal prevailing wages The contractor and all subcontractors are encouraged to review and are subject to compliance with the requirements of Section 1606 of the ARRA The attention of Bidders is also directed to the requirements and conditions of employment to be observed and the minimum wage rates to be paid under the Contract Wages shall be based on the Washington State Prevailing Wage Rates for Public Works Contracts in Kitsap County or Federal Davis -Bacon Wages current at the time of the bid opening date Contractor shall file a "Statement of Intent to Pay Prevailing Wages," with the State of Washington Department of Labor & Industries 7. CHANGES. The City may issue a written or oral work change directive for any change in the Contract work during the performance of this agreement If the Contractor determines, for any reason, that a change order is necessary, Contractor must submit a written change order request to the City's protect manager within two (2) business days of the date the Contractor knew or should have known of the facts and events giving rise to the requested change If the City determines that the change increases or decreases the Contractor's costs or time for performance, the City will make an equitable adjustment The City will attempt, in good faith, to reach agreement with the Contractor on all equitable adjustments However, if the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate The Contractor shall proceed with the change order work upon receiving either a written or oral work change directive from the City or a change order from the City If the Contractor fails to require a change order within the time allowed, the Contractor waives its right to make any claim or submit subsequent change order requests for that portion of the contract work If the Contractor disagrees with the equitable adjustment the Contractor must complete the change order work, however, the Contractor may elect to protest the adjustment as provided below• A Procedure and Protest by the Contractor If the Contractor disagrees with anything required by a written work change directive, oral work change directive or change order, including any direction, instruction, interpretation, or determination by the City, the Contractor shall 1 Give a signed written notice of protest to the City within one business day, 2 Supplement the written protest within five (5) calendar days with a written statement that provides the following information a The date of the Contract's protest b The nature and circumstances that caused the protest c The provisions in this agreement that support the protest d The estimated dollar cost, if any, of the protested work and how that estimate was determined e An analysis of the progress schedule showing the schedule change or disruption if the Contractor is asserting a schedule change or disruption The Contractor shall keep complete records of extra costs and time incurred as a result of the protested work The City shall have access to any of the Contractor's records needed for evaluating the protest 3 The City will evaluate all protests, provided the procedures in this section are followed If the City determines that a protest is valid, the City will adjust payment for work or time by an equitable adjustment No adjustment will be made for an invalid protest B Contractor's Duty to Complete Protested Work In spite of any protest, the Contractor shall proceed promptly with the work as the City has ordered C Contractor's Acceptance of Changes The Contractor accepts all requirements of a change order by (1) endorsing it, (2) writing a separate acceptance, or (3) not protesting in the way this section provides A change order that is accepted by Contractor as provided in this section shall constitute full payment and final settlement of all claims for contract time and for direct, indirect and consequential costs, including costs of delays related to any work, either covered or affected by the change D Failure to Protest Constitutes Waiver By not protesting as this section provides, the Contractor also waives any additional entitlement and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination) E Failure to Follow Procedures Constitutes Waiver By failing to follow the procedures of this section, the Contractor completely waives any claims for protested work and accepts form the City any written or oral order (including directions, instructions, interpretations, and determination) 8. CLAIMS. The Contractor shall give written notice to the City of all claims other than change orders within fourteen (14) calendar days of the occurrence of the events giving rise to the claims Any claim for damages, additional payment for any reason, or extension of time, whether under this agreement or otherwise, shall be conclusively deemed to have been waived by the Contractor unless a timely written claim is made in strict accordance with the applicable provisions of this agreement, or, if (and only if) no such provision is applicable, unless that claim is set forth in detail in writing and received by the City within seven (7) calendar days from the date Contractor knew, or should have known, of the facts giving rise to the claim At a minimum, a Contractor's written claim must include the information set forth regarding protests in Section 7A2a -e FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY Contractor must, in any event, file any claim or bring any suit ansmg from or connected with this agreement within 120 calendar days from the date the contract work is complete 9. WARRANTY. The Contractor shall correct all defects in workmanship and materials within one year from the date of the Contractor's acceptance of the City's final payment under this contract When defects are corrected, the warranty for that portion of the work shall extend for one year form the date such correction is completed and accepted by the City The Contractor shall begin to correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect If the Contractor does not accomplish the corrections within a reasonable time, the City may complete the corrections and the Contractor shall pay all costs incurred by the City in order to accomplish the correction 10. INDEMNIFICATION. Contractor shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injures, damages, losses or suits including all legal costs and attorney fees, ansmg out of or in connection with the performance of this agreement, except for injuries and damages solely caused by the City's negligence The City's inspection or acceptance of any of Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification Should a court of competent jurisdiction determine that this agreement is subject to RCW 4 24 115, then, in the event of liability for damages ansmg out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officials, employees, agents and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THIS INDEMNIFICATION CONSTITUTES THE CONTRACTOR'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE TITLE 51 RCW, SOLELY FOR THE PURPOSE OF THIS INDEMNIFICATION THE PARTIES ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER The provisions of this section shall survive the expiration or termination of this agreement 11. INSURANCE. The Contractor shall procure and maintain for the duration of this agreement, insurance against claims for injuries to persons or damage to property that may arise from or in connection with the performance of the Contract work by the Contractor, its agents, representatives, employees or subcontractors Before beginning the work on the project described in this agreement, the Contractor shall provide a Certificate of Insurance evidencing A Automobile Liabilrty insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage, and B Commercial General Liabill insurance written on an occurrence basis with limits no less than $2,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage Coverage shall include but not be limited to blanket contractual, products /completed operations/broad form property damage, explosion, collapse and underground (XCU) if applicable, and employer's liability Any payment of deductible or self insured retention shall be the sole responsibility of the Contractor The City reserves the right to receive a certified copy of all the required insurance policies The City, its officials, employees, agents and volunteers shall be named as an additional insured on the insurance policy, as respects work performed by or on behalf of the Contractor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance The Contractor's insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability The Contractor's insurance shall be primary insurance as respects the City, and the City shall be given thirty (30) calendar days prior written notice by certified mail, return receipt requested, of any cancellation, suspension or material change in coverage If this contract requires work to be performed in or on navigable waters, the Contractor shall provide insurance written on an occurrence basis with limits no less than $2,000,000 combined single limit per occurrence and $2,000,000 aggregate for claims made under the Longshoreman and Harbor Workers Act and the Jones Act 12. MISCELLANEOUS. A Nondiscrimination In the hiring of employees for the performance of work under this Agreement or any sub - contract hereunder, the Contractor, its sub- contractors, or any person acting on behalf of such Contractor or sub- contractor shall not, by reason of race, religion, color, sex, national origin, or the presence of any sensory, mental, physical disability, or sexual orientation discriminate against any person who is qualified and available to perform the work to which the employment relates B Compliance with Laws Contractor shall comply with all federal, state and local laws, rules and regulations throughout every aspect in the performance of this agreement C Work Performed at Contractor's Risk Contractor shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of this agreement All work shall be done at Contractor's own risk, and Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work D Nonwaiver of Breach The failure of the City to insist upon strict performance of any of the terms and rights contained herein, or to exercise any option herein conferred in one or more instances, shall not be constructed to be a waiver or relinquishment of those terms and rights and they shall remain in full force and effect E Governing Law This agreement shall be governed and construed in accordance with the laws of the State of Washington If any dispute arises between the City and Contractor under any of the provisions of this agreement, resolution of that dispute shall be available only through the ,jurisdiction, venue and rules of the Krtsap County Superior Court, Krtsap County, Washington F Attorney's Fees To the extent not inconsistent with RCW 39 04 240, in any claim or lawsuit for damages ansmg from the parties' performance of this agreement, each party shall be responsible for payment of its own legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, however, nothing in this subsection shall limit the City's right to indemnification under Section 10 of this agreement G Written Notice All communications regarding this agreement shall be sent to the parties at the addresses listed on the signature page of this agreement, unless otherwise notified Any written notice shall become effective upon delivery, but in any event three (3) calendar days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated on this agreement H Assignment Any assignment of tins agreement by the Contractor without the written consent of the City shall be void I Modification No waiver, alteration, or modification of any of the provisions of this agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Contractor J Severabilrty If any one or more sections, sub - sections, or sentences of this agreement are held to be unconstitutional or invalid, that decision shall not affect the validity of the remaining portion of tlus agreement and the remainder shall remain in full force and effect K Entire Agreement The written provisions and terms of this agreement, together with any attached Exhibits, supersede all prior verbal statements by any representative of the City, and those statements shall not be construed as forming a part of or altering in any manner this agreement This agreement and any attached Exhibits contain the entire agreement between the parties Should any language in any Exhibit to this agreement conflict with any language contained in this agreement, the terms of this agreement shall prevail IN WITNESS WHEREOF, the parties below have executed this agreement CONTRACTOR THE CITY OF BREMERTON 1, Print Name Print Name Patty Lent Title Title Mayor DATE DATE Notices to be sent to: Notices to be sent to: CONTRACTOR CITY OF BREMERTON Paul Wandlmg, Project Manager 3027 OlyMpus Drive Bremerton, WA 9810 (360) 473 -2351 (360) 473 -5398 (facsimile) APPROVED AS TO FORM Bremerton City Attorney ATTEST Bremerton City Clerk R \LEGAL \Contracts\FORMS \ShortForm PW Agr doc CITY OF BREMERTON BID TABULATION 81D I OPENED n ll TITLE Y p4KI Q -l DATE t TIME , RECORDED OPENED �'t oil OPENED Imt BY t(yl�Il e NAME OF BIO R BOND BID_ SALES ' TOTAL GrtaaAL — o1 03 i sumn "— APPARENT LOIN BOMA Z Engineers Estimate (1 000 - 8, 1m '�0� - 7 0 nu L 81 Page 1 of 1 Lori Smith From Paul Wandlmg Sent Thursday, February 24, 2011 1 34 PM To City Council Cc Vincent Akhimie, Thomas Knuckey, Ned Lever Subject Question & Response Attachments savings pdf Council Member Runyon asked how much the City would save by completing the Municipal Buildings Lighting Efficiency Improvements project At the time I did not have the information to answer the question The attached PSE worksheets identify the estimated savings per year for each building The total combined annual electrical savings following completion of this project is $19,328 per year 2/24/2011 PUGET ,SOUND ENERGY Small Business Lighting Rebate Program Project Summary 08/26/10 RE Lighting Retrofit at FORE STATION 3 Cost. Contractor's proposed total bid pnee for this project (materials, labor, tax etc } Your estimated PSE Rebate for this project $5,619.00 Your estimated project cost after the PSE Rebate (- $5.619.00 Sayin s: Your estimated electncal energy savings 29,542 kWh per year Your estimated electrical cost savings Financial Analysis: Your payback for this project including PSE rebate -2.19 years The payback for this project excluding PSE rebate 0.00 years 3005 4M PUGET SOUND ENERGY Small Business Lighting Rebate Program Project Summary 08/17/10 RE Lighting Retrofit at PARKING GARAGE Cost: Contractor's proposed total bid price for this project (materials, labor, tax etc ) Your estimated PSE Rebate for this project $20,587.00 Your estimated project cost after the PSE Rebate III -$20,M Savin s: Your estimated electrical energy savings 81,416 kWh per year Your estimated electrical cost savings $7,083 per year Financial Analysis: Your payback for this project including PSE rebate -2.91 years The payback for this project excluding PSE rebate 0.00 years 3005 4f06 PUT SOUND ENERGY Small Business Lighting Rebate Program Project Summary 08/26/10 RE Lighting Retrofit at BREMERTON POLICE DEPT COST: Contractor's proposed total bid price for this project (materials, labor, tax etc) Your estimated PSE Rebate for this project $8,928.00 Your estimated project cost after the PSE Rebate - $8.928.00 Sa vin s: Your estimated electrical energy savings 42,748 kWh per year Your estimated electrical cost savings $3,719 per year Financial Analysis: Your payback for this project including PSE rebate -2.40 years The payback for this project excluding PSE rebate 0.00 years 3005 4106 • PUGET SOUND ENERGY Small Business Lighting Rebate Program Project Summary 08/17/10 RE Lighting Retrofit at OLYMPUS BUILDING Cost: Contractor's proposed total bid price for this project (materials, labor, tax etc ) Your estimated PSE Rebate for this project $13,773.00 Your estimated project cost after the PSE Rebate - 13 773.00 Savin s: Your estimated electrical energy savings 68,460 kWh per year Your estimated electrical cost savings $5,956 per year Financial Analysis: Your payback for this project including PSE rebate -2.31 years The payback for this project excluding PSE rebate 0.00 years 3005 4106 DATE SUBMITTED 02/14/11 AGENDA BILL CITY OF BREMERTON CITY COUNCIL 6A ■■ rrrrrrrrrrrrrrrrrrrrrrarruurrrr® raa�rrrarsarrrrrrrarr�r�irrrarrarr�irrr��rira��r�rrrrrrrr SUBJECT: LMN Architects for Park Committee Meeting Date- 02/23/2011 Avenue Plaza Phase II architectural services COUNCIL MEETING Date 03/02/2011 Department* Executive Presenter- Gary Sexton Phone: 360- 981 -1025 SUMMARY: After the receipt and review of 3 solicited bids, it is recommended that the architectural contract be accepted and awarded to LMN Architects for Park Avenue Plaza Phase II professional architectural services ATTACHMENTS: Professional Services Agreement FISCAL IMPACTS (Include Budgeted Amount) The attached contract is for work not to exceed $85,000 and will be charged on an hourly basis. Because of timeframes involved, staff is recommending that council approve both the attached contract along with staff authority for potential change orders for an additional $55,000, for a total potential contract of $140,000 The additional scope of $55,000 is not included in the original contract as this work may not be needed as the original contract is executed If the additional work is needed, staff wanted the opportunity for proper justification from the contractor prior to approval for the work Withholding this additional scope amount allows staff to exercise greater contract accountability The contract is funded from the federal Economic Development Administration grant 07 -01- 06590, the Bond Fund and a portion of the sale proceeds of the West Sound Bank Building as stipulated by the State of Washington Capital Development Grant (administered by CTED, contract #08- 96105 -014) APPROVALS: DEPARTMENT DIRECTOR: , CITY ATTORNEY FINANCE DIRECTOR MAYOR COMMITTEE CHAIR COUNCIL PRESIDENT. CONSENT AGENDA JE] GENERAL BUSINESS, PUBLIC HEARING RECOMMENDED MOTION: Move that the City approve the Professional Service Agreement with LMN Architects and authorize the Mayor to finalize and execute the agreement with substantially the same - ms and conditions as presented. 0 oa v in a,4 aita v1a� � � �1� a exc8eo COUNCIL ACTION: El Approve L] Deny 0 Table [] Continue L] No Action PROFESSIONAL SERVICES AGREEMENT LNM Architects for Park Avenue Plaza Phase II The City of Bremerton ( "City ") and LMN Architects ( "Consultant "), referred to collectively as the "Parties," enter into the following Agreement for professional services I. Scope: The Consultant agrees to perform architectural services as described in the attached Phase II Scope of Work (Attachment B) The Exact services will be as directed by the City's authorized representative Consultant represents that the services furnished under this agreement will be performed in accordance with generally accepted professional practices in effect at the time such services are performed II. Term: The City and the Consultant agree that work will begin on the tasks described immediately upon execution of this Agreement The parties agree that the work will be completed in a timely fashion as directed by the City's authorized representative III. Compensation: In consideration of the services provided pursuant to this Agreement, the City shall pay Consultant in an amount not to exceed $85,000 00 Consultant's charges and bills shall conform to the fee schedule attached hereto as Attachment A and incorporated herein by this reference The Consultant shall submit regular billing statements detailing work performed and amount charged on each task or portion thereof The descriptions shall conform to and fall within the categories set out in the Scope of Work and/or Fee Schedule Upon receipt of a conforming billing statement, the City shall promptly process payment HOWEVER, the City reserves the right to prioritize scoped work and accelerate and/or delay work tasks as needed to integrate with Park Avenue Plaza Phase I and the City's schedule Consultant shall not perform work beyond the Scope of Work, nor shall be compensated for such work, unless the Scope of Work or amount of compensation is modified pursuant to this Agreement If a billing statement does not conform to this Agreement, the City may withhold payment until the statement is brought into compliance Such withholding does not relieve Consultant of its obligations under this Agreement IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed in the Scope of Work and is performing independent functions and responsibilities within its field of expertise Consultant and its personnel are independent Consultants and not employees of the City Consultant and its personnel have no authority to bind the City or to control the City's employees and other Consultants None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub - Consultants of the Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's employees, representatives and sub - Consultants during the performance of Bremerton/LMN Architects Park Avenue Plaza Phase II Page 1 of 8 this Agreement The City may, during the term of this Agreement, engage other independent Consultants to perform the same or similar work As an independent Consultant, Consultant is responsible for its own management The City's administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Consultant or its personnel As an independent Consultant, Consultant is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement These taxes and fees include but are not limited to State industrial insurance, Business & Occupation, State professional licensing, and City business licensing If any taxes or fees due the City have been declared delinquent, the City may withhold the delinquent amount, plus any additional charges arising from the delinquency, from any payments due Consultant V. Indemnification: Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, ansing out of or in connection with the performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification Should a court of competent ,jurisdiction determine that this Agreement is subject to RCW 4 24.115, then, in the event of liability for damages ansing out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER The provisions of this section shall survive the expiration or termination of this Agreement VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may anse from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, sub - consultants or sub - Consultants Before beginning work on the project described in this Agreement, the Consultant shall provide a Certificate of Insurance evidencing 1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage, and Bremerton/LMN Architects Park Avenue Plaza Phase II Page 2 of 8 2. Commercial General Liability insurance written on an occurrence basis with limits no Tess than $1,000,000 combined single limit per occurrence and general aggregate for personal injury, bodily injury and property damage Coverage shall include but not be limited to blanket contractual, products /completed operations/broad form property damage, explosion, collapse and underground (XCU) if applicable, and employer's liability, and 3. Excess Liability insurance with limits not less than 1,000,000 limit per occurrence and aggregate 4. Professional Liability insurance with limits no less than $1,000,000 limit per occurrence /claim Any payment of deductible or self insured retention shall be the sole responsibility of the Consultant All required policies shall be provided on an "occurrence" basis except professional liability insurance (if required), which may be provided on a "claims- made" basis. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an endorsement that is acceptable to the City, which names the City as an additional insured shall be attached to the Certificate of Insurance The City reserves the right to receive a certified copy of all the required insurance policies and endorsements The City further reserves the right to reject any unacceptable policies and/or endorsements The Consultant's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability The Consultant's insurance shall be primary insurance as respects the City and the City shall be given thirty (30) days prior written notice by certified mail, return receipt requested, of any cancellation, suspension or material change in coverage The City also reserves its unqualified right to require at any time and for any reason, proof of coverage to the form of a duplicate of the insurance policy with all endorsements as evidence of coverage VII. General Conditions: A Reports and Information When requested by the City, Consultant shall furnish periodic reports and documents on matters covered by this Agreement The reports and documents shall be furnished in the time and form requested Consultant shall maintain accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to substantiate all billed amounts B Ownership and Use of Records and Documents. Original documents, drawings, designs and reports, including those in electronic format, developed under this Agreement are the Bremerton/LMN Architects Park Avenue Plaza Phase II Page 3 of 8 property of the City All written information submitted by the City to the Consultant in connection with the services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at least the same extent as the Consultant safeguards like information relating to its own business If such information is publicly available or is already in Consultant's possession or known to it, or is rightfully obtained by the Consultant from third parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise All data, documents and files created by Consultant under this Agreement may be stored at Consultant's office Consultant shall make such data, documents, and files available to the City upon its request at all reasonable times for the purpose of editing, modifying and updating as necessary until such time as the City is capable of storing such information in the City's offices Duplicate copies of this information shall be provided to the City upon its request, and at reasonable cost All documents, including all reports, drawings, specifications, computer software or other items prepared or furmshed by Consultant pursuant to this Agreement, are instruments of service with respect to the protect and are the property of the City Any reuse by the City for other than the specific purpose intended will be at City's sole risk C Work Performed at Consultant's Risk Consultant shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub - consultants in the performance of the work hereunder and shall utilize all protection necessary for that purpose All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work D Entire Agreement This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement E Severabilrty Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect F Modification This Agreement may only be modified by written instrument signed by both Parties G. Written Notices All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or 1st class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing City Address Consultant Address Crtv of Bremerton LMN 345 Sixth St, Suite 600 801 Second Ave. Ste 501 Bremerton, WA 98337 -Seattle, WA 98104 Bremerton/LMN Architects Park Avenue Plaza Phase II Page 4 of 8 H Waiver Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision Waiver of any right or power ansing out of this Agreement shall not be deemed waiver of any other right or power I Non- Waiver of Breach The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect J Compliance with Laws Consultant shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement K. Choice of Law and Venue This Agreement shall be interpreted according to the laws of the State of Washington Any ,judicial action to resolve disputes ansing out of this Agreement shall be brought in Kitsap County Superior Court. L Attorneys' Fees In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney's fees. M Assignment Any assignment of this agreement by the Contractor without the written consent of the City shall be void VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, disability, or sexual orientation except for employment actions based on bona fide occupational qualification IX. Termination: This Agreement shall remain in force until completion and acceptance of the services, terminated by written instrument upon mutual consent, or by the City of Bremerton for convenience This Agreement may be immediately terminated for cause by a Party if the other Party substantially fails to perform through no fault of the terminating Party Any Notice by Consultant shall include a report showing the status of all items listed in the Scope of Work current through the termination date A Rights Upon Termination In the event of termination, the City shall pay for all services performed by the Consultant to the effective date of termination, as described on a final invoice submitted to the City After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project which may be used by the City without restriction Any such use not related to the project which Consultant was contracted to perform shall be without liability or legal exposure to the Consultant Bremerton/LMN Architects Park Avenue Plaza Phase II Page 5 of 8 CITY OF BREMERTON CONSULTANT By Patty Lent By Its Mayor its Date Date. Bremerton/LMN Architects Park Avenue Plaza Phase II Page 6of8 ATTACHMENT A Hourly Rates Brianna Holan $ 90 00 Sarah Snider $ 90 00 Mark Hinshaw $14500 Walt Niehoff $22000 Bremerton/LMN Architects Park Avenue Plaza Phase II Page 7 of 8 ATTACHMENT B Scope of Work 1. Alley Utility Relocation: Remove overhead electrical, telephones and communication utilities and underground gas from alley running east and west from Pacific Avenue to Park Avenue between Fourth and Burwell Streets, 2. Construct Alley Surface Storm Drain: Excavate, trench and install storm drain system in the alley from Pacific Avenue connecting all drains and surface water and extending to Burwell 3. Construct Pedestrian Access and Alley Walkway: Design, establish sub - grade, raise level of west end of alley, construct retaining wall, fill and construct pedestrian walkway in alley way 4. Fourth Street Utility Relocation and Pedestrian Amenities: Design, excavate, trench, place utility vaults and piping for underground utilities moved from alley way Include necessary storm drains and sanitary sewer relocations and connections, Design, back fill, prepare sub -grade and install pedestrian sidewalk, curbs, gutters, planting strip, trees, seating areas, bulb outs, lighting and sprinkler system on Fourth Street from Park Avenue to Pacific Avenue 5. Fourth Street and Park Avenue/Intersection: Design and construct Fourth Street and Park Avenue intersection at northwest corner of new plaza, installing bulb outs, paving, pavers, curbs, gutters, relocated fire hydrant, storm drain relocations and utility modifications 6. Park Avenue: Design and construct surface area, sidewalks, curbs, gutters, planting strips, trees, lighting and sprinkler system to City standards on Park Avenue from Burwell to Fourth Street 7. Parking Garage Cladding: Design and install cladding, siding, grating, brick work and exterior stairways for new Park Avenue Parking garage 8. Park Avenue Plaza Landscaping: Design and install, subsoil, topsoil, trees, shrubs, ground cover, sprinkler system, lighting and seating on south, west, and north sides of new Park Avenue Plaza Parking structure. 9. Parking Garage Top Level Plaza Public Space Development: Design and install on roof surface of parking garage, fencing, electric, finish surface, lighting, entrance walkway, stairs and seating 10. Commons Grand Stair Design and install two- level, public space grand stair at south east corner of the Commons development Stair will be located at north west corner of intersection of Washington Avenue and Second Street, with bulb outs, landscaping and seating encouraging and connecting the Harborside Conference Center area and the Washington State Ferry Terminal toward Pacific Avenue, Memorial Plaza and Park Avenue Plaza Cost estimate, $450,000 based on available contingency funds Bremerton/LMN Architects Park Avenue Plaza. Phase II Page 8 of 8 Bremerton project will have a cinema By MARC STILES Journal Staff Reporter 7 xo� +orrir >a 4 ` Rendenng courtesy of The Design Collective [enlarge] Seefilm plans a 10 -screen cineplex on top of a new garage In Bremerton Lorax Partners will build apartments In the complex A Seattle cinema company is planning a 10- screen theater atop a new downtown Bremerton parking garage, where another de%eloper plans to build up to 8o market -rate apartments Construction on both is expected to start this summer The cinema is the first project for Seefilm, which is headed by Seattle architect James Blissett of The Design Collectn a It will ha%e about 1,400 seats and a cafe Lorax Partners of Seattle will de%elop the housing and the city is building the 250 -stall garage at Burnsell Street and Park A\ enue Streetscape improAements are planned The o%erall project could cost about $30 million, according to PJ Santos of Lorax Starting such an ambitious project in this economy seems risky, but Blissett says he's no nsk -taker He cites seA eras factors strong national cinema reA enues, the expectation of rising home prices in Bremerton and the city's downtown renaissance "i think it's primed for a cinema," said Blissett Bremerton is home to the Puget Sound Naval Shipyard, and has recened public funds for rede projects o%er the last decade State and local funds are paying for the $7 9 million parking garage, and Santos said the city recened $2 6 million in federal funds for the streetscape upgrades A leap of faith "The city took a leap o faith [with the garage] because we did not promise them a cinema," said Santos, whose company is buy ing der elopment pads on the garage from the city "One leap of faith sometimes leads to great things " The city, port and other entities ha%e built a conference center, housing, a go%ernment center, parks and an expanded manna over the years, and those projects ha a led prnate deNelopers to build new hotels and restaurants Seattle der eloper Ron Sher is turning an old bank into a bar and grill that is scheduled to open this spring Tim Ryan Construction Inc is the contractor Sher also is planning to convert the former JC Penney store into housing and retail The new housing and cinema will attract more people, said Santos Hinthorne Mott Architects designed the parking garage and Serpanok Construction is the contractor The city paid Lorax $800,000 to iiork on deA eloping the garage Santos said construction will be done this summer Blissett's The Design Collectne will design the cinema and Skyward Construction of Vancouver will be the contractor The Seattle architecture firm LMN is designing the streetscape, Santos said Santos declined to discuss who will design and build the apartments, but said they will ha%e an "edgy, new urban" fee[ that hasn't been offered before in Bremerton Lorax ti ill market the studio one- and two - bedroom units to shipyard workers Santos declined to provide target rents, but said, "We %e done some pretty intense a research so we know where we need to be to make it work " Lorax ii ill sell some of the development pads to Seefilm and keep one for the housing Santos declined to provide financial details, and city officials referred questions to Gary Sexton, Bremerton's special projects administrator, who was not mailable Santos said having the city build the garage is a big plus for the project Another ad%antage is that the complex won t ha%e a lot of retail Small stores typically can't pay the rents required to Wier the cost of new development Initialh, the project had three small retail pads, but Seefilm wanted to expand its project so it will buy two pads Lorax will market the remaining pad, %% hick is about 1,00o square feet Lorae is putting its on n equity into the project, adding an investor partner and looking at options for debt financing Seefilm is taking the same approach with its financing DATE SUBMITTED AGENDA BILL CITY OF BREMERTON CITY COUNCIL 6Z) rrrereerrrrreeereeeeereerrrreeeeerrreerrerreerrrrreeerereerreerrrrrreerreereerererreer■ SUBJECT: Ordinance No 514 Mpealing Committee Meeting Date 02 -22 -2011 Chapter 3.44. entitled "Admissions Tax" in its COUNCIL MEETING Date 03 -02 -2011 entirety Department. Finance Presenter. Becky Hasart Phone 360 -473 -5722 SUMMARY: The City of Bremerton currently charges an admissions tax for "public performances, etc" in addition to business and occupation (B &O) tax For 2010, the city collected $22,053 from eight payers Given the nature of the businesses subject to admissions tax and the City's commitment to become more "business friendly," it is recommended that the admissions tax be repealed Existing businesses would still be subject to obtaining a business license, and if they meet the cnteria, would still be subject to B &O taxes ATTACHMENTS: Executive summary regarding Admissions Taxes and proposed Ordinance No repealing Chapter 3 44 of the Bremerton Municipal Code entitled "Admissions Tax" in its entirety FISCAL IMPACTS (Include Budgeted Amount): Admissions tax is budgeted for $17,000 in 2011 This amount would not be realized if this tax is repealed APPROVALS: DEPARTMENT DIRECTOR r CITY ATTORNEY FINANCE DIRECTOR MAYOR- COMMITTEE CHAIR COUNCIL PRESIDENT CONSENT AGENDA ❑ RV GENERAL BUSINESS X PUBLIC HEARING ❑ RECOMMENDED MOTION: Move to approve Ordinance No 5142 repealing Chapter 3 44 of the Bremerton Municipal Code entitled "Admissions Tax" in its entirety COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action Becky Hasart, Director of Financial Services City of Bremerton 345 6th Street, Suite 600 Bremerton, WA 98337 °Qv° O° (360) 473 -5722 becky.hasart(aci.bremerton.wa.us MEMORANDUM Date: February 16, 2011 To: Bremerton City Council Prom: Becky Hasart, Director Financial Services RE: Admissions Tax The Bremerton Municipal Code Chapter 3 44 enacts an admissions tax for our city limits. Our current rate is 4% for theaters and 5% for all other activities that sell tickets. This tax is in addition to our B &O tax and licensing requirements. In 2010, the city realized a little over $22,000 from eight payers. We have budgeted $17,000 in anticipated revenue for 2011 The following chart compares our tax rate with other Krtsap County cities - Tax 2010 B&O city Rate receipts tax Bremerton 4-5% $22,053 Yes Bainbridge Island n/a $ 0 Yes Port Orchard 1 -5% $62,120 No Poulsbo 5% Anmx $106,000 No Both the cities of Port Orchard and Poulsbo have movie multiplexes within their city limits, thus the higher admissions tax receipt. However, it is important to note that neither city has a B &O tax The City of Bremerton does not have any movie multiplexes within our jurisdiction It is finance's recommendation that we repeal the admissions tax. By doing so, the City can become more competitive in trying to attract a movie multiplex to our ,jurisdiction. If successful, and depending on the size of the multiplex, we should realize enough in new sales taxes to offset the loss in admissions tax revenue ORDINANCE NO. S I g tdX AN ORDINANCE of the City Council of the City of Bremerton, Washington, repealing Chapter 3 44 of the Bremerton Municipal Code entitled "Admissions Tax" in its entirety WHEREAS, the City Council desires to repeal Chapter 3 44 of the Bremerton Municipal Code entitled "Admissions Tax" in its entirety in order to eliminate the admissions tax in the City, NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS. SECTION 1. Chapter 3.44 of the Bremerton Municipal Code entitled "Admissions Tax" is hereby repealed in its entirety Chapter- 3.44 ADMISSIONS TAX 3.44.01 A DEFINITIONS fneanings "Admission n s subsenphens, tables, ether-wise, s plaw where any free s f f ineludifig, > > > peel, s shafflebeaM, pietffe maebines, amusement Fides (whether- stieh Fides afe r-estneted to tfaeks er- s autematte baseball, games, table type bewhag all > and where the rental of e be deemed an admissien ehaFge- n n fneans and > but is net Festneted te, theaters, demeehalls, amphitheaters, auditenums, stadiums, athlette paviltens and fields, baseball and athlette par-ks, > side shews, swinvning peels, "Per-sea" means any individual, e assignee, finn, eepaftneffihiftl s seetety, > unit, as a whetheF fmatual, eeepefMove, ffatemal, Admissions Tax C n ef5+ a *,e .,, —aniz +.e eFganize an op a edueatienal or- ether- a Seetieft 501(e)(3) of the latemal Revefme Code of a as amend 3 MPOSiTION a withee r-egafd to age) who pays an admission ehafge te any a a emeept theaters and lanes, bewhag a eeM for- eaeh twenty eents er- freetten thereof paid feF the admissten ehaf:ge. The tax en ftaetten ther-eef paid fer- admission. The tax en bewling lanes and bowling alley-S adraissiens shall be in the mew# ef ene eefA feF eaeh fifty eents er- fitaetten thereof paid a exeept this tar, shall not be impesed en students whe bewl eA r-eguktr4y (b) Ne tax shall be levied on any per-son whe is admitted free and fiefn whem a pnee or- ehar-ge ther-efer- at sueh tieket or- bey, effiee shall be taxable in a Sufa equal te t-m.. a whieh tax shall be in addition te the tax en a shall be paid by the per-sea pa)%ng the adfffisste ehafge, (d) A y « e..se„ having the pe...ti.a en4 use e f boxes a sats e e lease f r the made, in lieu of the a a a plaee- n u hapter-, n i WSM twelve; 3.44.030 PUBLIC PERFOR Admissions Tax 1. • ONMO "Oh ETm '19 IM. 11 rMIL I . AMTT NO i i • • I. passengers in the autemebtle er- the same ehar-ge is made to all per-sens whe enter- th r-eseFt er- gFeunds, whether- en feet er- by ether- means ef tr-anspeFtatien If a ehafge-16 the ameunt paid fer- the passeageFs is an admission ehafge and subjeet te the tax levied in this ehapter- The tay, herein leyied shall be paid by the per-son parag the admissien ehar-ge and shall be eelleeted and r-emitted by the per-sen to whem the same is paid in th-e fnamer- provided in Seetieft 3 44 070 3.44.060 PRICE TO SHOW ON!r-IC-KET-. established pfiee panted en earah tieket When a ehafge is made fer- admissten, a st Established pFiee City .a . T-etal pFiee .. 3. 44 .070 CO 7 EGTYAN AND D A NARENT v� v �v�a r� ' � rr vr�tarnrrrrrr�zmxrr. > > whe eelleet the amount efthe tax impesed ftefa the per-sea faaking the admission payment WIM-d-eff this ehapter- shall be deeffi-e-d- te- be held in tmst by that ene required to eelleet the same until paid te the etty as hervift pr-evided Amyene required te eelleet the tax impesed s er- having eelleeted the same, fails to eefitfel, shall neveftheless be per-senally liable to the etty fer- the ameunt ef seek tax, and shall u nless r- e«...F+. nee be made ., ..e.7 .« +b, ,,. se„t be ..,,.1 *., ..4',. v ie l a t ten f t his the per-sen r-eeeiving the tax te the treasurer- in quafter-ly installments, and r-emmanee VaLNLa� M1LLVUV 1V1111 a.iL11VV VV 1liGL{i e ' Admissions Tax heense f f showing the peried and shall sign and tmasnitt the same te the tax and heense effieial with a • f that the tar, and lieense effieial fRay, at his diser-etten , tax eelleeted and payable M%enever- any theater-, f shew, emhibitten, efAeftainfnent judge effietal shall be the reinittanee ef the admission tam immediately upon the eelleetion ef same at the f per-feffnanees or- f or- at sueh ether- tifne as the tax and beense effietal shall f , required 3. PE A 7 TV F O 1 A TLS n A "4 N T . (a) if payment ef any tay, due under- this ehapter- is net Feeeived by the tFeaswer- by the last day ef the fnenth in whieh the tar. was f there shall be added te d !1) O t.. tt..•.t...1...... ten ..Ft .,.. ... pena F ��LL �,��,��,��,�, � +� vaav cv caurc,�a+ , p e a „t � 2\ it a t.. ..t.. da f «e....e ..F ` ,a � T F � ' `J ---- .— •, " "J da y 6, �.a.�..:� t ........... v ...r a.v, as +.aaaa +, aaaaa f (3l Sixty a days eM --� twenty «e. t Ft �..� � ........ » a + rvT�CR V ait'" pvr vvrrc-vr Ca2l d ue , mininitim assessed penalty ef five delleFs- penalties se added er- and the same shall beeeme due and shall be paid within (e) In additien te this f sueh anteunts are past due Admissions Tax I SJ r6lArAl Ill rd . 1 1 3 so m rAlkw,1101 Pil rwrAu so WISM hi rA'%0Vkw.11 hTsl U hi . ral Vu 0 1, \ "AFAI NN rail WIN a Oft Y. • 01 VAIVA bi rail'% i • • 1 MIA ral • INTIP Erin -TT-r.1 SECTION 2. Severabclyy If any one or more sections, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall remain in full force and effect. SECTION 3. Effective Date This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. PASSED by the City Council the day of 9 2011 WILL MAUPIN, Council President Approved this day of , 2011 PATTY LENT, Mayor ATTEST: APPROVED AS TO FORM. CAROL ETGEN, City Clerk ROGER A LUBOVICH, City Attorney PUBLISHED the day of , 2011 EFFECTIVE the day of , 2011 ORDINANCE NO R \Legal\ Legal \Ordmances\Fmance\Admissions Tax doc Admissions Tax DATE SUBMITTED February 18, 2011 AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Purchase and Sale Agreement Committee Meeting Date- February 23, 2011 for Department of Emergency Management COUNCIL MEETING Date March 2, 2011 property. Department. Public Works & Utilities Presenter: Gunnar Fndnksson Phone. 473 -2354 SUMMARY: The City has received an offer to purchase the former Department of Emergency Management property located at the northeast corner of 17` Street and Warren Avenue from Kitsap County for $75,000. The former Department of Emergency Management property and the former Cencom property, because of the configuration of the properties, are more marketable and valuable if sold simultaneously to a third party ATTACHMENTS: Proposed Purchase and Sale Agreement FISCAL IMPACTS (Include Budgeted Amount) $40,000 will be paid from the general fund facilities at closing The remaining $35,000 will be paid at the time the City re -sells the Department of Emergency Management parcel in conjunction with the former Cencom parcel to a private purchaser or three years which ever is sooner Reimbursement of the $40,000, along with costs for the demolition and removal of the existing structure, to the general fund will be made upon sale of the properties AZf pro 44lci C v Sts will oe dcpdS -lu 44 � Zcselve APl APPROVALS: DEPARTMENT DIRECTOR CITY ATTORNEY. FINANCE DIRECTOR• MAYOR. COMMITTEE CHAIR �' U ✓�:� COUNCIL PRESIDENT CONSENT AGENDA ❑ GENERAL BUSINESS PUBLIC HEARING ❑ RECOMMENDED MOTION: Move to approve the Purchase and Sale Agreement with Kitsap County for the purchase of the former Department of Emergency Management property and authorize the Mayor finalize and execute this Agreement in substantially the same terms and conditions as presented as well as any other documents necessary to complete the transaction and further authorize the demolition and removal of the existing structure on the property COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action COUNCIL SUMMARY PURCHASE OF DEPARTMENT OF EMERGENCY MANAGEMENT PROPERTY Summary The City of Bremerton has been approached by Kitsap County to purchase their former - Department of Emergency Management site located at the corner of 17` Street and Warren Avenue This site lies adjacent and abutting to the former Cencom property which is listed for sale To date, potential purchasers for the Cencom property have expressed interest in being able to purchase both properties The interest in the Department of Emergency Management site has been for additional parking at Cencom The Engineering Division believes the purchase of this property to be in the best interest of the City as it will • Allow the City to package the properties together for disposal The City and County do have a Memorandum of Understanding (MOU) with the County transferring the property to the City for inclusion in any potential property sale Placing the property into the City's name at this time will expedite the sales process • Allow the City to remove a dilapidated structure from the Department of Emergency Management site and make both properties more presentable to a potential buyer • Allow the City to correct a sidewalk encroachment on the property by taking a portion of the property for right of way • If the site is not purchased by the City, it will be disposed of at auction by the County A new property owner may propose an activity for the site which could conflict with a usage by potential buyers for the City's Cencom site This Council action approves the transfer of the County property to the City and directs the Mayor to move forward with completing the documentation required Fiscal Summary The County has requested $75,000 for the property with $40,000 being paid immediately at property closing The remaining $35,000 will be paid at the time the City transfers both parcels to a private purchaser, with a maximum limit of five (5) years from date of transfer of the site from the County to the City The 2011 Kitsap County value assessment is $84,060 for the former Department of Emergency Management site The $40,000 will be paid from the general fund facilities Reimbursement to the fund will be made upon sale of the properties, along with costs for the demolition and removal of the existing structure City of Bremerton February 18 2011 DRAFT REAL ESTATE PURCHASE AND SALE AGREEMENT This Agreement is entered between the CITY OF BREMERTON, a Washington municipal corporation ( "Buyer "), and KITSAP COUNTY on behalf of EMERGENCY MANAGEMENT COUNCIL, a ( "Seller "), for the sale and purchase of real property as follows- 1. PROPERTY. The property, including all improvements and appurtenances situated thereon, which Buyer agrees to buy and Seller agrees to sell, is commonly known to be located at 91417` Street, Bremerton, Washington (the "Property"), and which Property is legally described in Exhibit A, attached hereto and incorporated herein by this reference. A map indicating the location of the Property is also attached as Exhibit B, incorporated herein by this reference. 2. EARNEST MONEY. None 3. PURCHASE PRICE. The total purchase price for the Property is SEVENIY4M THOUSAND AND NO /100 DOLLARS ($75,000.00), payable as follows: (a) $40,000.00 payable on closing, and (b) $35,000 00 payable within 30 days of the closing of the resale of the Property by Buyer or five years from the date of closing of this purchase of the Property by Buyer from Seller hereof, whichever date is sooner. 4. CONTINGENCIES. This agreement is contingent upon. (a) Acceptance of its terms by the Bremerton City Council (b) Buyers review and approval of the title report on the property prior to Closing Should any of these contingencies not be met within thirty (30) days from the date of mutual acceptance of this Agreement, then this Agreement shall terminate except neither Buyer nor Seller shall have any further rights, duties or obligations hereunder, except that the Earnest Money held in escrow shall be immediately returned to Buyer. 5. CONVEYANCE AND CONDITION OF TITLE. The title to the real property shall be conveyed by Seller to Buyer at closing by Statutory Warranty Deed, free and clear of all liens, encumbrances or defects except those described in Paragraph 6 below 6. TITLE INSURANCE. At Closing, Seller shall cause (name of title company), whose address and telephone number is , to issue a standard form owner's policy of title insurance to Buyer in an amount equal to the total purchase price of the Property The cost of this policy shall be paid from Seller's funds at Closing For REAL ESTATE PURCHASE AND SALE AGREEMENT DEM Property Page 1 of 5 DRAFT purposes of this Agreement, the following shall not be deemed encumbrances or defects rights reserved and federal patents or state deeds; building or use restrictions consistent with current zoning, and utility and road easements of record. If title cannot be made so insurable prior to the Closing date called for herein, unless, Buyer elects to waive such defects or encumbrances, this agreement shall terminate 7. CLOSING COSTS AND PRO - RATIONS. The cost of escrow shall be shared equally between Buyer and Seller, except those fees which are expressly limited by Federal Regulation Seller shall pay for excise tax and revenue stamps. Taxes for the current year, rents, interest, Association, Condominium and/or Homeowner's fees, water and other utility charges, if any, shall be pro -rated as of date of closing unless otherwise agreed 8. CLOSING OF THE SALE. With the understanding that time is of the essence for this agreement, this sale shall be closed by April 8, 2011 which shall also be the termination date of this agreement unless said closing date is extended in writing by mutual agreement of the parties When notified, the Buyer and Seller will deposit, without delay, in escrow with , all instruments and monies required to complete the transaction in accordance with this agreement. Closing, for the purpose of this agreement, is defined as the date that all documents are executed and the sale proceeds are available for disbursement to the Seller 9. CASUALTY LOSS. If prior to closing, improvements on said premises shall be destroyed or materially damaged by fire or other casualty, this agreement, at option of the Buyer, shall become null and void 10. POSSESSION. Buyer shall be entitled to possession on closing 11. SELLER'S REPRESENTATIONS. Seller represents that (a) Seller will maintain the Property in present or better condition until time of agreed possession, (b) Seller has no knowledge or notice from any governmental agency of any violation of laws relating to the subject Property except (c) The Property is not encumbered by any leases 12. SELLER'S ENVIRONMENTAL REPRESENTATIONS. Seller represents that to the best of his/her knowledge that he /she is not aware of existence of, or has caused or allowed to be caused, any environment condition (including, without limitation, a spill, discharge or contamination) that existed as of and/or prior to the closing date or any act of omission occurring prior to the closing date, the result of which may require remedial action pursuant to any federal, state or local law or may be the basis for the assertion of any third party claims, including claims of governmental entities except. REAL ESTATE PURCHASE AND SALE AGREEMENT DEM Property Page 2of5 DRAFT This provision shall survive the closing and be in addition to Seller's obligation for breach of a representation or warranty as may be set forth herein 13. SELLER'S INDEMNITIES: Seller agrees to indemnify and hold harmless the Buyer, against and in respect of, any and all damages, claims, losses, liabilities, judgments, demands, fees, obligations, assessments, and expenses and costs, including, without limitation, reasonable legal, accounting, consulting, engineering and other expenses which may be imposed upon or incurred by Buyer, or asserted against Buyer, by any other party or parties (including, without limitation, a governmental entity), arising out of or in connection with any environmental condition existing as of and/or prior to the closing date, including the exposure of any person to any such environmental condition, regardless of whether such environmental condition or exposure resulted from activities of Seller or Seller's predecessors in interest This indemnity shall survive the closing and be in addition to Seller's obligation for breach of a representation or warranty as may be set forth herein. 14. DEFAULT AND ATTORNEY'S FEES. (a) Buyer's Default. If Buyer defaults hereunder, Seller's sole remedy shall be limited to damages against Buyer in the liquidated amount of the earnest money previously paid the Buyer Buyer and Seller intend that said amount constitutes liquidated damages so as to avoid other costs and expenses to either party in connection with potential litigation on account of Buyers' default. Buyer and Seller believe said amount to be a fair estimate of actual damages. (b) Seller's Default. If Seller defaults hereunder, Buyer shall have all the rights and remedies available at law or in equity (c) Attorney's Fees and Costs. In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney's fees. 15. NOTICE TO SELLER. This form contains provisions for an agreement for the purchase and sale of real estate Buyer makes no warranty or representation of any kind that this form, or any of its provisions, is intended to meet the factual and legal requirements of a particular transaction, or that it accurately reflects that laws of the State of Washington at the time you enter the agreement This agreement has significant legal and financial consequences By signing this agreement, Seller acknowledges that Seller has or has had the opportunity to consult with an attorney regarding Sellers rights and obligations in this agreement. 16. BROKERS FEES /COMMISSIONS. Seller agrees to indemnify, defend and hold harmless Buyer with respect to any claim by any person or entity claiming through Seller to be entitled to a commission with respect to the transaction contemplated by this agreement 17. NON - MERGER. The terms, conditions, and provisions of this Agreement shall not be deemed merged into the deed, and shall survive the Closing and continue in full force and effect. REAL ESTATE PURCHASE AND SALE AGREEMENT DEM Property Page 3 of 5 DRAFT 18. NOTICES All notices required or permitted to be given hereunder shall be in writing and shall be sent U S. certified mail, return receipt requested, or by facsimile transmission addressed as set forth below- (a) All notices to be given to Buyer shall be addressed as follows- Mayor City of Bremerton 345 6th Street, Suite 600 Bremerton, Washington 98337 -1873 (b) All notices to be given to Seller shall be addressed as follows Kitsap County Department of Emergency Management Either party hereto may, by written notice to the other, designate such other address for the giving of notices as being necessary All notices shall be deemed given on the day such notice is personally served, or on the date of the facsimile transmission, or on the third day following the day such notice is mailed in accordance with this paragraph. 19. ENTIRE AGREEMENT. This agreement, including all incorporated exhibits, constitutes the full understanding between seller and buyer. There have been no verbal or other agreements that modify this agreement 20. BINDING EFFECT AND SURVIVAL. This Agreement shall be binding upon parties hereto and their respective, heirs, successors and assigns; and the terms, conditions and provisions of this Agreement shall survive the closing of this transaction. 21. DATE OF MUTUAL ACCEPTANCE. For the purposes of this Agreement, the date of mutual acceptance of this Agreement shall be the last date on which the parties to this Agreement have executed this Agreement as indicated below IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date set forth below. Signatures on next page REAL ESTATE PURCHASE AND SALE AGREEMENT DEM Property Page 4 of 5 DRAFT BUYER: SELLER: THE CITY OF BREMERTON KITSAP COUNTY on behalf of EMERGENCY MANAGEMENT COUNCIL By- By- Patty Lent, Mayor Its: Dated. Dated By Its - Dated. APPROVED AS TO FORM. By: Roger A Lubovich, City Attorney P \Civil\Contracts\Public Works\REPSA -EMS Property doc REAL ESTATE PURCHASE AND SALE AGREEMENT DEM Property Page 5 of 5 s Ld LLJ j r LLI CL 00 1 00 _ o Q �~ z Q } 4 l F r, W REMMT PARCE(..- 17tA STREET n �"� % U INCLUD TO aE ED / (t lD DJ OADVAY 3 RI(F)T OF VAY _ � z gy c Lt dJ � U CLJ _ U LLJ o _ -- / EXHIBIT FOR SALE OF A PORTION OF ~ o so 120 GOVT LOT 3 (NE 1/4, NE 1/4) Bar Scale (1 " =60') SEC 14, T 24N ,R 1E ,W M KITSAP COUNTY, WASHINGTON