HomeMy WebLinkAbout5004 Contract Number 5004
Vendor WA STATE SCIENCE & ENGINEERING FAIR
Subject. Tourism Promotion Services
Department City Clerk
File Class LEG 12 -1
Begin Date 2/7/2011
End Date. 12/31/2011
Review Date 11/1/2011
Vault Date 2013
Comments CLOSED 2011
TOURISM PROMOTION SERVICES AGREEMENT
Washington State Science & Engineering Fair
The City of Bremerton ("City") and Washington State Science & Engineering
Fair ("Recipient"), referred to collectively as the "Parties," enter into the following
Agreement for Tourism Promotion services
I. Scope: The Recipient shall provide tourism promotion services for the City. Tourism
promot�on shal{ mean activities and expenditures designed to increase tourism to the City
Tourism promotion activities may include, but are not limited to, advertising, publicizing, or
otherwise distributing information for the purpose of attracting and welcoming tourists to
the City The Recipient shall provide to the City a work plan attached hereto as Exhibit A
setting forth its goals and ob�ectives for successful tourism promotion
II. Term: This agreement shall commence on the date of execution of this Agreement
and shall continue in full force and effect until December 31, 2011 unless terminated earlier
pursuant to Section IX of this Agreement.
III. Compensation: In consideration of the services provided pursuant to this
Agreement City shall pay the Rec�pient an amount not to exceed Five Thousand Dollars
($5,000 00) for Tourism Promotion services However, funding for this Agreement is
sub�ect to the actual Hotel/Motel Tax funds received by the City If Hotel/Motel Tax
receipts are lower than budgeted funding may be decreased.
The Recipient shall submit monthly billing statements detailing how activities and services
performed by the Recipient during the preceding month have speafically promoted tourism
in the City of Bremerton including measurable results. Upon receipt of a conforming billing
statement, the City shall promptly process payment If a billing statement does not
conform to this Agreement, the City may withhoid payment until the statement is brought
into compliance. Such withholding does not relieve the Recipient of its obligations under
this Agreement
The Recipient shall not perform work beyond the Scope of Work, nor shall be compensated
for such work, unless the Scope of Work or amount of compensation is modified pursuant to
this Agreement
IV. Relationship of Parties: The Recipient represents that it is skilled in the matters
addressed in the Scope of Work and is performing independent functions and responsibilities
within its field of expertise Recipient and its personnel are independent contractors and not
employees of the City Recipient and its personnel have no authority to bind the City or to
control the City's employees and other contractors None of the benefits provided by the
City to its employees, including, but not limited to, compensation, insurance, and
unemployment insurance are ava�lable from the City to the employees, agents,
representatives, or sub-consultants of the Recipient. Recipient will be solely and entirely
responsible for its acts and for the acts of Recipient's agents, employees, representatives
and sub-consultants during the performance of this Agreement. The City may, during the
term of this Agreement, engage other independent contractors to perform the same or
similar work.
Bremerton/Washington State Science & Engineering Fair
Page 1 of 4
As an independent contractor, Recipient is responsible for its own management The City's
administration and enforcement of this Agreement shall not be deemed an exercise of
managerial control over Recipient or its personnel
As an independent contractor, Recipient is responsible for payment of all taxes and licensing
fees necessary to perform its obligations under this Agreement These taxes and fees
include but are not limited to State industrial insurance, Business & Occupation, State
professional licensing, and City business licensing. If any taxes or fees due the City have
been declared delinquent, the City may withhold the delinquent amount, plus any additional
charges arising from the delinquency, from any payments due Recipient
V. Indemnification: Recipient shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, in�uries,
damages, losses or suits, including all legal costs and attorney fees, arising out of or in
connection with the performance of this Agreement, except for that portion of the in�uries
and damages caused by the City's sole negligence.
The City's review or acceptance of any of the work when completed shall not be grounds to
avoid any of these covenants of indemnification.
The provisions of this section shall survive the expiration or termination of this Agreement.
VI. Insurance: Prior to and during the performance of the work covered by this
Agreement, Recipient shall provide the Risk Manager for the City with evidence that it has
obtained and maintains in full force and effect during the term of this Agreement
comprehensive general liability insurance coverage of at least $500,000 00 per occurrence.
In the event Recipient organizes, promotes or sponsors an event involving the sale or
consumption of food or alcoholic beverages, Recipient shall also provide evidence that it has
obtained products liability and liquor liability insurance of at least $500,000.00 per
occurrence, for each event The City shall be named as additional insured and a copy of the
appropriate additional insured endorsement shall be provided to the City's Risk Manager
The Risk Manager shall be provided thirty (30) days written notice of any cancellation of
said insurance
VII. General Conditions:
A._Reports and Information When requested by the City, Recipient shall furnish periodic
reports and documents on matters covered by this Agreement The reports and documents
shall be furnished in the time and form requested. Such reports and documents shall
include• list of festivals and speaal events sponsored by Recipient with the amount of
revenue expended on each festival, special event or tourism-related facil�ty; the estimated
number of tourists and/or persons traveling over fifty miles to the destination, and the
estimated number of lodging stays generated per festival or tourism-related event.
Recipient shall maintain accounting records in accordance with Generally Accepted
Accounting Principles (GAAP) to substantiate all billed amounts
B. Work Performed at Reci�ient's Risk• Recipient shall take all precautions necessary and
shall be responsible for the safety of its employees, agents, and sub-consultants in the
performance of the work hereunder and shall utilize all protection necessary for that
purpose. All work shall be done at Recipient's own risk, and Recipient shall be responsible
for any loss of or damage to materials, tools, or other articles used or held for use in
connection with the work.
Bremerton/Washington State Science & Engineering Fair
Page 2 of 4
C. Place of Work: The Recipient shall perform the work authorized under this Agreement at
its offices in Silverdale, Washington Any necessary meetings with the City staff shall take
place at the City's offices, or at locations mutually agreed upon by the parties.
D. Entire Agreement. This Agreement and its Exhibits constitutes the entire agreement
between the Parties, and the Parties acknowledge that there are no other agreements,
written or oral, that have not been set forth in the text of this Agreement.
E. Severabilit� Should any part of this Agreement be found void, the balance of the
Agreement shall remain in full force and effect
F. Modification. This Agreement may only be modified by written instrument signed by both
Parties.
G. Written Notices. All communications regarding this Agreement shall be sent to the
parties at the addresses listed below by registered or ist class mail, or by personal service,
and shall be deemed sufficiently given if sent to the addressee at the address stated in this
Agreement or such other address as may be hereafter specified in writing
City Address
City Clerk
345 6 Street, Suite 600
Bremerton, WA 98337
Washington State Science &
Engineering Fair Address
P 0 Box 2412
Silverdale, WA 98383
H. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver
of that provision Waiver of any right or power arising out of this Agreement shall not be
deemed waiver of any other right or power.
I. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of
the covenants and agreements contained herein, or to exercise any option herein conferred
in one or more instances shall not be construed to be a waiver or relinquishment of said
covenants, agreements or options, and the same shall be and remain in full force and effect.
J. Com�liance with Laws: Recipient shall comply with all applicable Federal, State, and local
laws in performing its obligations under this Agreement.
K Choice of Law and Venue• This Agreement shall be interpreted according to the laws of
the State of Washington. Any �udicial action to resolve disputes arising out of this
Agreement shall be brought in Kitsap County Superior Court
L Attornevs' Fees. In the event of litigation to enforce any of the terms or provisions
herein, each party shall pay all its own costs and attorney's fees
M Assianment. Any assignment of this agreement by the Recipient without the written
consent of the City shall be void.
VIII. Nondiscrimination: Recipient shall not discriminate in employment or services to
the public on the basis of race, color, national origin, sex, religion, age, marital status,
sexual orientation or disability, except for employment actions based on bona fide
occupational qualification
Bremerton/Washington State Science & Engineering Fair
Page 3 of 4
IX. Termination: This Agreement may be terminated by either party for convenience
upon thirty (30) days written not�ce to the other party, or for cause if either party fails
substantially to perform through no fault of the other and does not commence correction
within five (5) days of written notice and diligently completes the correction thereafter.
Upon such termination, City will be entitled to reports showing the status of all services
Recipient is providing to the City as of the effective date of termination
X. Termination of Other Contracts. This Agreement shall supersede all prior
Agreements between the parties relating to the use of Hotel/Motel Tax
CITY OF BREMERTON
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Bremerton/Washington State Science & Engineering Fair
Page 4 of 4
ENTITY
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City Cle
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State Science and Enyuieeiuig Fazr, PO Boa 241Z, Silverdale, WA 98383 Tel (360) 551 Fas (360) 692-0380 www wssef
BOARD OF DIRECTORS
PresideM
M�chael Huey DMD
Endodontrst
Vice Preside�rt
Gary Foss
Aerospace Eng�neer
Secretary
Mary Omberg
Educator, Rehred
Treasurer
Caroime Stem
Consuftant
Fair Director
Lois Jane Lugg
ElecMCal Eng�neer
WSSEF Founder
Gwen Croswade
Kand�s BngMon
Home Educator
Charles Frdz
Systems Analyst
James Luddon, Jr
Profess�onal Eng�neer
Timothy Mcihenrry
Computer Programmer
Pamela Odam
Ele�tncal Engmeer
Deanna Phdlips
Electncal Engmeer
Dawd Stemdl
Engrneenrtg Manager
Julie Wasserburger
Educator Pnnapal
Endorsements
Washmgbon NASA
Space Grant ConsoAlum
(NASA)
Washington State
SuperintendeM of
Public Instruction
(OSPI)
A�l�ate.
Inbel IMemaUonal
Science 8 Eogineering Fair
(Intel ISEF)
Tourism Promotion Services Aqreement
SCOPE OF SERVICES
Work Plan — Exhibit A
Recruit participants and �udges from throughout Washmgton
Promotional Activities — Parent/student workshops,
WA State science teacher assembiy and commurnty
service group presentations and outreach pro�ects
Full color posters, designer, brochures and postage 5 000 00
Totai Expenditures $5,000.00
"Celebrating 54 Years of Encouraging Young Scientists and Engineers (1957 - 2011)"
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PO Box 2412
Sdverdale, WA 98383
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At ihe Washington State SGence & Engmeenng Fair, Fn-Sat, Apnl 1-2, 2011, Bremerton High School
Free to the public See the WSSEF website for detads wssef org
Note Some M ttiese fllms were orfgfnaily ieleased in IMAX formaT they wlil be slwwn at Vre tair on an audltoAUm screen in BIURaY or DVD fortnat
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Through the eyes of Boe�ng chief
Test P'ilot AA�ke Camker, we see
how a century of av�atron tnal ertd
error influenced the des�gn of the
787 Dreamhner yves audiern�s
an insbe�'s wew of how a modem
aircrafl is built Fn 8 04S 45pm
Sat 315-4 OOpm
Solartnax is a breathtakmg
exploratron urto the awesome
vastr�ess and the mystenous
power of our d�t star A
spedacular ar� hstanc film
about mankmd's rela6onship anth
our dangerous and beautrfuV life-
grnng star Sat 1 00-1 45pm
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Bwidmg on images take� from
the Hubble telescope, th�s
spectacular voyage takes us
from the Earth past the Moon
and air neighbonng aanets
out of our Sdar System. to the
nearest stars, nebulae and
galabes and beyond - nght to
the edge of fhe Urnverse dself
Fn 1 30-300pm
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Only 12 have walked on the moo�
You're nextt Narrated by Tom Hanks, you
will be transported to the lunar surface,
where you can waik alortgside the 12
e�aorduiary astnortauts who have been
there expenenang what they saw,
heard, artd felt Sat 2.30-310pm
" the spvd of adve�rture and
mvenUon is u�fecbousi
cwtiveyed October S�y is a famdy
film forthe ages, enc�ragmg the
highest potential of ttie human sp�trt
wtule gtwng vrew�s a cfear vi�r aF
a by$or� era vahen 'tlte futal
fronLe�' beckoned to the e�lo� in
all of us ° Fn, 6�00-8
Famed ocearnc filmmaker Howard
Hail guides th�s immerswe
adventure that lets you swim
atongside �me of the most e�c
creatures oFthe planet Johnrry
�PP and Kats Wirtstet promde the
rnarratwn Sat 1130am-1215pm
Narrafed hy Tom Crwse,
SPACE STATtON is the first
anemaUc �oumey to the
InUemational Space StaUon
(ISS). where audienoes can
e�ce for themselves Gfe
m zero gravdy aboard the
new sta6on Sat 1215-
1 OOpm
400 years of telescope
devebpment Explores the many
r�� a me ���o� — me
h�stoncai developmeM, the
saenLfic impcutance the
tedmolog�cal breaidhroughs, arsd
aiso tfie people beMnd th�s grourtd-
breawng mvention, their tnumphs
and failures Sat 9 30-10 30am
Chronicling the design, launch, and
successful landmgs of NASA's roboLc
Mars rovers Sp,rrt arsd Opportundy, an
unprecederrted level of nsual sptendor,
h�ghfighted bp amaamgiy accurate
oomputer-animated depict�ons of ufiat
really happerted afien tlee rovers amved
at their desUnaUon This cetebraUon of
saence and technology begins nnth a
raspy �rttroducUar� nartated by Paul
Newman Sat 1 45-2 30pm
The WSSEF Saence Film Fest is proudly presented by � �OXUGHT a
e � � : � � V�11Y �.6/��GY`
With major support from �BO�,.,N�/ • o w�� F � `� 111"L1 �t �. �
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Starting in Gaideo's Venice, the
film eaq�a�ds our perspective 6
sur.cessive factors of 10, urrtd the
screen encompasses the largest
sUuctures sGerrtists know af
tnday A s�mdar wyage takes us
from the waterways of ihe
T�rlands down �nto the
nucleus of the atom Fn 12 4S
1 30pm
The work of geneticists who
have labored for years to map
human DNA is the sub�ect of
thrs offbeat yet h�ghly
urformaUve documentary from
the PBS senes Nova
Eramisies the enormous
d+allenges faced and
we�come by sae�bsts
work�ng on the Human
Genome Pro�ed
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What is cold? How do you
achieve d, and how cold can it
get� The race conLnues
today as scienLsts pioneer
5uper-fast canpuhng near
absolute zero,the uftimate chdl
pf -459 67° F where atoms slow
to a v�Rual standsttll Sat 10 30-
11 30am
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/ashuigton State Science and
BOARD OF DIRECTORS
PresideM
Michael Nuey DMD
Endodonbst
Vice Presidertt
Gary Foss
Aeruspace Engineer
Sec�ry
Mary Omberg
Educator Re6red
Treasurer
Caroline Stein
Consultant
Fatr Director
Lois Jane Lugg
Electncal Eng�neer
Fau, PO Bos 2412, Silverdale, WA 98383-2412 Tel
551-OO1Z Faa
WS3EF Founder
Gwen Croswade
Kandis Bnghton
Home Educator
Charles Frrtz
Systems Analyst
James Luddon Jr
Professronal Eng�neer
Timothy MGhenrry
Computer Progrdmmer
Pamela Odam
Electncal Engmeer
Deanna Phdiips
Eledncal Eng�neer
Dawd Steindl
Engineenng Manager
Juhe Wasserburger
Educetor Pnnupaf
Endorsements•
Washmgton NASA
Space GraM Consortium
(NASA)
Washmgton State
Superir�tendern of
Public Instrucdon
(OSPI)
A�liate
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Science 8 Engmeering Fa�r
(IMeI ISEF)
February 9, 2011
Crty of Bremerton
Chene Henry
Fmancial Services
345 6�' Street, Suite 600
Bremerton, WA 98337-1873
Re: INOVICE, 100% of funds allocated to the followuig tourism marketing expenses
Recruit panc�ipants and �udges from throughout Washington
Promotional Activrties -- Parent/student workshops,
WA State science teacher assembly and commwuty
service group presentations and outreach projects.
Full color posters, designer, brochures and postage 5 000.00
Total Expenditures
Dear Chene,
692-0380 wavw wssef
$5,�0� ��
T'hank you for the City of Bremerton Lodging Taa� fundmg. In accordance with the
Tounsm Promotion Services Agreement, Section III, please accept this invoice as
WSSEF's request for January and February 2011 and continued monthly payments.
The Professional Services Agreement and Invoice were submitted in compliance with the
Lodgmg Tax funding requirements Please make your check payable to: Washuigton
State Science & Engineering Fair or `WSSEF' and send to WSSEF, PO Box 2412,
Silverdale, WA 98383. If you have questions, please feel free to contact me.
ank you,
����`����
Carolme M. Stein
WSSEF Treasurer
(360) 698-1188
"Celebrating 54 Years of Encouraging Young Scient�sts and Engineers (1957 - 2011)”