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HomeMy WebLinkAbout5004 Contract Number 5004 Vendor WA STATE SCIENCE & ENGINEERING FAIR Subject. Tourism Promotion Services Department City Clerk File Class LEG 12 -1 Begin Date 2/7/2011 End Date. 12/31/2011 Review Date 11/1/2011 Vault Date 2013 Comments CLOSED 2011 TOURISM PROMOTION SERVICES AGREEMENT Washington State Science & Engineering Fair The City of Bremerton ("City") and Washington State Science & Engineering Fair ("Recipient"), referred to collectively as the "Parties," enter into the following Agreement for Tourism Promotion services I. Scope: The Recipient shall provide tourism promotion services for the City. Tourism promot�on shal{ mean activities and expenditures designed to increase tourism to the City Tourism promotion activities may include, but are not limited to, advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists to the City The Recipient shall provide to the City a work plan attached hereto as Exhibit A setting forth its goals and ob�ectives for successful tourism promotion II. Term: This agreement shall commence on the date of execution of this Agreement and shall continue in full force and effect until December 31, 2011 unless terminated earlier pursuant to Section IX of this Agreement. III. Compensation: In consideration of the services provided pursuant to this Agreement City shall pay the Rec�pient an amount not to exceed Five Thousand Dollars ($5,000 00) for Tourism Promotion services However, funding for this Agreement is sub�ect to the actual Hotel/Motel Tax funds received by the City If Hotel/Motel Tax receipts are lower than budgeted funding may be decreased. The Recipient shall submit monthly billing statements detailing how activities and services performed by the Recipient during the preceding month have speafically promoted tourism in the City of Bremerton including measurable results. Upon receipt of a conforming billing statement, the City shall promptly process payment If a billing statement does not conform to this Agreement, the City may withhoid payment until the statement is brought into compliance. Such withholding does not relieve the Recipient of its obligations under this Agreement The Recipient shall not perform work beyond the Scope of Work, nor shall be compensated for such work, unless the Scope of Work or amount of compensation is modified pursuant to this Agreement IV. Relationship of Parties: The Recipient represents that it is skilled in the matters addressed in the Scope of Work and is performing independent functions and responsibilities within its field of expertise Recipient and its personnel are independent contractors and not employees of the City Recipient and its personnel have no authority to bind the City or to control the City's employees and other contractors None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are ava�lable from the City to the employees, agents, representatives, or sub-consultants of the Recipient. Recipient will be solely and entirely responsible for its acts and for the acts of Recipient's agents, employees, representatives and sub-consultants during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent contractors to perform the same or similar work. Bremerton/Washington State Science & Engineering Fair Page 1 of 4 As an independent contractor, Recipient is responsible for its own management The City's administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Recipient or its personnel As an independent contractor, Recipient is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement These taxes and fees include but are not limited to State industrial insurance, Business & Occupation, State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent, the City may withhold the delinquent amount, plus any additional charges arising from the delinquency, from any payments due Recipient V. Indemnification: Recipient shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, in�uries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this Agreement, except for that portion of the in�uries and damages caused by the City's sole negligence. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. The provisions of this section shall survive the expiration or termination of this Agreement. VI. Insurance: Prior to and during the performance of the work covered by this Agreement, Recipient shall provide the Risk Manager for the City with evidence that it has obtained and maintains in full force and effect during the term of this Agreement comprehensive general liability insurance coverage of at least $500,000 00 per occurrence. In the event Recipient organizes, promotes or sponsors an event involving the sale or consumption of food or alcoholic beverages, Recipient shall also provide evidence that it has obtained products liability and liquor liability insurance of at least $500,000.00 per occurrence, for each event The City shall be named as additional insured and a copy of the appropriate additional insured endorsement shall be provided to the City's Risk Manager The Risk Manager shall be provided thirty (30) days written notice of any cancellation of said insurance VII. General Conditions: A._Reports and Information When requested by the City, Recipient shall furnish periodic reports and documents on matters covered by this Agreement The reports and documents shall be furnished in the time and form requested. Such reports and documents shall include• list of festivals and speaal events sponsored by Recipient with the amount of revenue expended on each festival, special event or tourism-related facil�ty; the estimated number of tourists and/or persons traveling over fifty miles to the destination, and the estimated number of lodging stays generated per festival or tourism-related event. Recipient shall maintain accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to substantiate all billed amounts B. Work Performed at Reci�ient's Risk• Recipient shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub-consultants in the performance of the work hereunder and shall utilize all protection necessary for that purpose. All work shall be done at Recipient's own risk, and Recipient shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. Bremerton/Washington State Science & Engineering Fair Page 2 of 4 C. Place of Work: The Recipient shall perform the work authorized under this Agreement at its offices in Silverdale, Washington Any necessary meetings with the City staff shall take place at the City's offices, or at locations mutually agreed upon by the parties. D. Entire Agreement. This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. E. Severabilit� Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect F. Modification. This Agreement may only be modified by written instrument signed by both Parties. G. Written Notices. All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or ist class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing City Address City Clerk 345 6 Street, Suite 600 Bremerton, WA 98337 Washington State Science & Engineering Fair Address P 0 Box 2412 Silverdale, WA 98383 H. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. I. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. J. Com�liance with Laws: Recipient shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. K Choice of Law and Venue• This Agreement shall be interpreted according to the laws of the State of Washington. Any �udicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court L Attornevs' Fees. In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney's fees M Assianment. Any assignment of this agreement by the Recipient without the written consent of the City shall be void. VIII. Nondiscrimination: Recipient shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, sexual orientation or disability, except for employment actions based on bona fide occupational qualification Bremerton/Washington State Science & Engineering Fair Page 3 of 4 IX. Termination: This Agreement may be terminated by either party for convenience upon thirty (30) days written not�ce to the other party, or for cause if either party fails substantially to perform through no fault of the other and does not commence correction within five (5) days of written notice and diligently completes the correction thereafter. Upon such termination, City will be entitled to reports showing the status of all services Recipient is providing to the City as of the effective date of termination X. Termination of Other Contracts. This Agreement shall supersede all prior Agreements between the parties relating to the use of Hotel/Motel Tax CITY OF BREMERTON f� % � ;� �� � i /� r ..- ;, �..: �::. . . /` 1 /��i _ ,_ . � . - H:\Lodging Tax\LodgingTaxContractForm.doc Bremerton/Washington State Science & Engineering Fair Page 4 of 4 ENTITY ` � 9 �, �1� �\ '!�►���.\ , + _ . ._ — � � � ��� .� . - Attest: City Cle ��`�"`''�`�"' "����``�'�� � Ullas i n� to n S�a �e Sci en ce ,,,.�� �., �.,. �.. �,. .�, ! . . , . �- an� En�ineerin� �air ; '/��� �'rt�•�i.i,�i:iri:;l , `l` State Science and Enyuieeiuig Fazr, PO Boa 241Z, Silverdale, WA 98383 Tel (360) 551 Fas (360) 692-0380 www wssef BOARD OF DIRECTORS PresideM M�chael Huey DMD Endodontrst Vice Preside�rt Gary Foss Aerospace Eng�neer Secretary Mary Omberg Educator, Rehred Treasurer Caroime Stem Consuftant Fair Director Lois Jane Lugg ElecMCal Eng�neer WSSEF Founder Gwen Croswade Kand�s BngMon Home Educator Charles Frdz Systems Analyst James Luddon, Jr Profess�onal Eng�neer Timothy Mcihenrry Computer Programmer Pamela Odam Ele�tncal Engmeer Deanna Phdlips Electncal Engmeer Dawd Stemdl Engrneenrtg Manager Julie Wasserburger Educator Pnnapal Endorsements Washmgbon NASA Space Grant ConsoAlum (NASA) Washington State SuperintendeM of Public Instruction (OSPI) A�l�ate. Inbel IMemaUonal Science 8 Eogineering Fair (Intel ISEF) Tourism Promotion Services Aqreement SCOPE OF SERVICES Work Plan — Exhibit A Recruit participants and �udges from throughout Washmgton Promotional Activities — Parent/student workshops, WA State science teacher assembiy and commurnty service group presentations and outreach pro�ects Full color posters, designer, brochures and postage 5 000 00 Totai Expenditures $5,000.00 "Celebrating 54 Years of Encouraging Young Scientists and Engineers (1957 - 2011)" � � - 1 •� � r „ ., , , , H � � „ F v, � ,. ,.. � , ^ � f�-� ,: >,,.,.:. , ` x . �, � u „ .� J , � `, , r" ; ; < r.., ,. . � � , . , -.t�`- F " �s.,. • «<' <`� �' ; > , . , � r i' �'� , f `t N . f." r. : r �, ~ r, f ; .,. s > '.,fr,.: , u 3 . < d � ; M . �iA fr > r � � f . � e � � ��f� e � , J r ♦ir�r ` ' .r�..�� � f`�jY/ � Y/ ' L~``t���h . . �� . i + }r N . 0 � r . M1 � f s 0.�y.. �1i����t����'��.������#���'������'.,.. �JGi S'fit.� �� C�':.q. , f : , '.r' ,. v, , •. �. ry� , s . 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State Sdence & EngmeeNng Fair 425.000.000 5150,000,000 a2s.�o,000 aiso 000,000 E750,000,000 525�000�000 S25.OQ0.000 NONE CANCELLATION SHOULD AMY OF THE ABOVE OESCRIBID �UERAGE � CANC�J.ED S� THE EXPIRATIOW DATE THEREOF, NOTICE YNLL BE DEl1V�tEQ IN ACCORDANCE WITH THE PROVISYONS OF t�. i• 'K � rti� qry ...!4:w �: � nv. 'C:f\;...�.�.. .� . "..'A +�y.... p . aa� carou�e nn sc�, WA State Sc�ence & Eng�neermg Fair PO Box 2412 Sdverdale, WA 98383 , � f �� / 2466641 � �� � _ - �� �..� �� � ' t ,oy°..°"`�? / � / t / � � � t� .�"`�. r i � � � � � � `� � � � ���--� � � J� ��� �� � J� At ihe Washington State SGence & Engmeenng Fair, Fn-Sat, Apnl 1-2, 2011, Bremerton High School Free to the public See the WSSEF website for detads wssef org Note Some M ttiese fllms were orfgfnaily ieleased in IMAX formaT they wlil be slwwn at Vre tair on an audltoAUm screen in BIURaY or DVD fortnat ,. �� � _� 's ,� �� — -- �3� i�?_._� ��Y�tl r-r c m i ' J Through the eyes of Boe�ng chief Test P'ilot AA�ke Camker, we see how a century of av�atron tnal ertd error influenced the des�gn of the 787 Dreamhner yves audiern�s an insbe�'s wew of how a modem aircrafl is built Fn 8 04S 45pm Sat 315-4 OOpm Solartnax is a breathtakmg exploratron urto the awesome vastr�ess and the mystenous power of our d�t star A spedacular ar� hstanc film about mankmd's rela6onship anth our dangerous and beautrfuV life- grnng star Sat 1 00-1 45pm � aw . .: 8 ;r�� �� Bwidmg on images take� from the Hubble telescope, th�s spectacular voyage takes us from the Earth past the Moon and air neighbonng aanets out of our Sdar System. to the nearest stars, nebulae and galabes and beyond - nght to the edge of fhe Urnverse dself Fn 1 30-300pm l ��M<. , w 1�' 1.: . � .J".'�. Only 12 have walked on the moo� You're nextt Narrated by Tom Hanks, you will be transported to the lunar surface, where you can waik alortgside the 12 e�aorduiary astnortauts who have been there expenenang what they saw, heard, artd felt Sat 2.30-310pm " the spvd of adve�rture and mvenUon is u�fecbousi cwtiveyed October S�y is a famdy film forthe ages, enc�ragmg the highest potential of ttie human sp�trt wtule gtwng vrew�s a cfear vi�r aF a by$or� era vahen 'tlte futal fronLe�' beckoned to the e�lo� in all of us ° Fn, 6�00-8 Famed ocearnc filmmaker Howard Hail guides th�s immerswe adventure that lets you swim atongside �me of the most e�c creatures oFthe planet Johnrry �PP and Kats Wirtstet promde the rnarratwn Sat 1130am-1215pm Narrafed hy Tom Crwse, SPACE STATtON is the first anemaUc �oumey to the InUemational Space StaUon (ISS). where audienoes can e�ce for themselves Gfe m zero gravdy aboard the new sta6on Sat 1215- 1 OOpm 400 years of telescope devebpment Explores the many r�� a me ���o� — me h�stoncai developmeM, the saenLfic impcutance the tedmolog�cal breaidhroughs, arsd aiso tfie people beMnd th�s grourtd- breawng mvention, their tnumphs and failures Sat 9 30-10 30am Chronicling the design, launch, and successful landmgs of NASA's roboLc Mars rovers Sp,rrt arsd Opportundy, an unprecederrted level of nsual sptendor, h�ghfighted bp amaamgiy accurate oomputer-animated depict�ons of ufiat really happerted afien tlee rovers amved at their desUnaUon This cetebraUon of saence and technology begins nnth a raspy �rttroducUar� nartated by Paul Newman Sat 1 45-2 30pm The WSSEF Saence Film Fest is proudly presented by � �OXUGHT a e � � : � � V�11Y �.6/��GY` With major support from �BO�,.,N�/ • o w�� F � `� 111"L1 �t �. � ';�� C.��LI_tC,l v Starting in Gaideo's Venice, the film eaq�a�ds our perspective 6 sur.cessive factors of 10, urrtd the screen encompasses the largest sUuctures sGerrtists know af tnday A s�mdar wyage takes us from the waterways of ihe T�rlands down �nto the nucleus of the atom Fn 12 4S 1 30pm The work of geneticists who have labored for years to map human DNA is the sub�ect of thrs offbeat yet h�ghly urformaUve documentary from the PBS senes Nova Eramisies the enormous d+allenges faced and we�come by sae�bsts work�ng on the Human Genome Pro�ed Fn 4 00-6 00 m �{�� - � ' � �: i.�l_ � i�.' .� �r 0 What is cold? How do you achieve d, and how cold can it get� The race conLnues today as scienLsts pioneer 5uper-fast canpuhng near absolute zero,the uftimate chdl pf -459 67° F where atoms slow to a v�Rual standsttll Sat 10 30- 11 30am SF �l\LY'l Y -•-�-�,;: j` __.�'� � „,,�„ �., «�, i i .�� � r �, �'������-�- �'�las i n��o n S�ate Sci en ce �� ! . . � . y';c;`; an � En � ineerin � .Fair �, � �.� as�.�„ /ashuigton State Science and BOARD OF DIRECTORS PresideM Michael Nuey DMD Endodonbst Vice Presidertt Gary Foss Aeruspace Engineer Sec�ry Mary Omberg Educator Re6red Treasurer Caroline Stein Consultant Fatr Director Lois Jane Lugg Electncal Eng�neer Fau, PO Bos 2412, Silverdale, WA 98383-2412 Tel 551-OO1Z Faa WS3EF Founder Gwen Croswade Kandis Bnghton Home Educator Charles Frrtz Systems Analyst James Luddon Jr Professronal Eng�neer Timothy MGhenrry Computer Progrdmmer Pamela Odam Electncal Engmeer Deanna Phdiips Eledncal Eng�neer Dawd Steindl Engineenng Manager Juhe Wasserburger Educetor Pnnupaf Endorsements• Washmgton NASA Space GraM Consortium (NASA) Washmgton State Superir�tendern of Public Instrucdon (OSPI) A�liate ��� ���o�� Science 8 Engmeering Fa�r (IMeI ISEF) February 9, 2011 Crty of Bremerton Chene Henry Fmancial Services 345 6�' Street, Suite 600 Bremerton, WA 98337-1873 Re: INOVICE, 100% of funds allocated to the followuig tourism marketing expenses Recruit panc�ipants and �udges from throughout Washington Promotional Activrties -- Parent/student workshops, WA State science teacher assembly and commwuty service group presentations and outreach projects. Full color posters, designer, brochures and postage 5 000.00 Total Expenditures Dear Chene, 692-0380 wavw wssef $5,�0� �� T'hank you for the City of Bremerton Lodging Taa� fundmg. In accordance with the Tounsm Promotion Services Agreement, Section III, please accept this invoice as WSSEF's request for January and February 2011 and continued monthly payments. The Professional Services Agreement and Invoice were submitted in compliance with the Lodgmg Tax funding requirements Please make your check payable to: Washuigton State Science & Engineering Fair or `WSSEF' and send to WSSEF, PO Box 2412, Silverdale, WA 98383. If you have questions, please feel free to contact me. ank you, ����`���� Carolme M. Stein WSSEF Treasurer (360) 698-1188 "Celebrating 54 Years of Encouraging Young Scient�sts and Engineers (1957 - 2011)”