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Home My WebLink About5000 Contract Number 5000 Vendor PARAMETRIX Subject Pacific Ave Improvements - Utility Coordination & Environmental Permitting Department Engineering File Class LEG 12 -1 Begin Date 12/15/2010 End Date 4/30/2011 Review Date 3/31/2011 Vault Date Comments r Engineering Division December 15, 2010 Phil Struck, P E Parametrix, Inc 4660 Krtsap Way Bremerton, WA 98312 Tel 360 473 5270 Fax 360 473 5398 3027 Olympus Drlve Bremerton, WA 98310 Sub�ect Pacific Avenue Improvements — Util�ty Coordmation for Overhead Wire Underground Conversion and Environmental Perm�tting Dear Phil Th�s letter contract prov�des for util�ty coordmahon and permrt applications as presented m the attached E�chibrt A, "Scope of Work" This work will be patd on an hourly basis, m accordance wrth Exh�brt B, "Budget Estimate" The total amount of th�s letter contract is not to exceed $24,000 If Parametrix agrees to the above terms, please mdicate acceptance by signmg below where mdicated if you have any yuestions or concerns, please contact me at (360) 473-2317 Smcerely, �� `�.d"'� Eduardo Aban, P E Pro�ect Engmeer Parametrix agrees to the above terms Parametrix, Inc By Brian Bunker Prmc�pal City of Bremerton : V �- Vmcent Akh�m�e, CPM, P E Public Works and Util�ties D�rector 1210-21 \ pveLic woRKS s ur�LrriEs EXH I BIT A __- � City of Bremerton Pacific Avenue Improvements Early Utility Coordination and Permit Ap�lications INTRODUCTION The Pacific Avenue Improvements pro�ect consists of roadway, non-motonzed transportation and stormwater improvements on Pacific Avenue between 6`� Street and 11`� Street This Scope of Work covers short term early action work achvrties associated with undergroundmg of utilrt�es and applications for environmental permits The followmg tasks are associated with this Scope of Work Task 1 Early Utility Coordination Objective: Coordmate with Puget Sound Energy (PSE) and other applicable utility providers for undergroundmg of exishng uril�hes consistent wrth PSE Schedule 74 Activihes: The following activities are associated wrth th�s task • Meet wrth the Crty and define goals and ob�echves for utility work elements, mcludmg commumcation procedures, deliverables, milestones and schedule • Prepare a draft Scope of Work consistent wrth PSE Schedule 74 for review by the City followed by submittal to PSE The purpose of the draft Scope of Work will be to mrtiate the Design Agreement process wrth PSE The draft Scope of Work will contam the followmg mformation -➢ A text descnption of the proJect and facilrties that would be converted to underground ➢ A prelimmary schedule for the conversion pro�ect and a list of milestones ➢ A schematic plan of the pro�ect that shows generalized pro�ect elements and limrts, and a typical cross section ➢ A statement regardmg whether the City mtends to install ducts and vaults as part of the pro�ect • Coordmate and facilrtate up to two meehngs with the City and/or PSE and other ut�lrty providers to review the draft Scope of Work, mdentify additional data needs, and discuss PSE's proposed design cost estimate, schedule and other elements of the final Scope of Work and Des�gn Agreement � Contact other utility agencies and mihate commwucahon regardmg the pro�ect and underground conversion This may mclude discussion of a Jomt Uhhty Trench (JUT) that is used for all "dry" utilrties (power, gas, telephone, cable) Ciry ofBremerton 237-1896-853 Pacrfec Avenue Improvements 1 December 03, 2010 • Coordmate with the City and PSE to confirm the process to convert power feeds for all customers mcludmg work to be conducted outside of the right of way Prepare a Techmcal Memorandum (TM) that descnbes the proposed process, schedule, responsibilrties and a customer commumcation/notification plan associated with connecrion of customer service lmes to the pomt of connechon of PSE's underground system Deliverables: T'he followmg deliverables will be prepared • Kick off ineetmg agenda and supportmg mformation mcludmg schedule and schematic plan • One hard copy and one pdf copy of the Draft Scope of Work for review by the City Followmg City review and comment, submit the Draft Scope of Work to PSE • Agendas and notes for up to two utilrty related meetmgs • One hard copy and one pdf copy of the Techmcal Memorandum (TM) descnbmg the expected customer conversion process, schedule and recommended commurucation and notification plan Assumptions: The followmg assumpt�ons apply to this task • The duration of the early action portion of utility coordmation task is two months • Further utilrty coordmation will be necessary beyond the scope of this task This additional coordmation would be addressed under a future scope of work and may mclude work wrth PSE, customer conversion coordmahon, and coordmation of a NT agreement � The schematic plan will consist of one sheet showmg the general streetscape plan and a typical section The schematic plan will be based on the concept shown m Attachment "A" • The schematic plan will be prepared on a base map provided by the Crty The base map will be m a CADD drawmg file format, will contam all necessary reference pomts and will show all exishng ut�lrties � The customer conversion TM will be approximately 2 to 3 pages Task 2 NEPA and SEPA Submittals, and ESA Compliance Objective: Prepare an Environmental Classification Summary (ECS) form and Endangered Species Act (ESA) "No Effects" letter for submittal to WSDOT (National Env�ronmental Policy Act (NEPA) lead agency), and a SEPA Environmental Checklist for submittal to the Crty of Bremerton (SEPA lead agency) Activities: The followmg activities are associated wrth this task Crry of Bremerton 23�-1896-853 Pacrfic Avenue Improvements 2 December 03 2010 (� • Meet wrth the Crty and venfy perm�t scope, expected permrt subm�ttal requirements, and schedule goal • Contact WSDOT and discuss pro�ect scope, permit submittal requirements, and estimated review schedule • Prepare a one page Pro�ect Descnption text that descnbes the pro�ect location, purpose, scope, and schedule � Prepare an Area of Potential Effects (APE) map and text descnphon and submrt to WSDOT for review and approval • Gather mformahon on ESA-listed fish and wildlife species potentially present m the pro�ect azea, based on available data, mcludmg the WDFW Pnonty Habitats and Species database reports, and species lists from the U S Fish and Wildlife Service (USFWS) and the Narional Manne Fishenes Service (NMFS) • A qualified biologist w�ll conduct a srte visit and assess the potential for effects on fish and wildlife species listed as threatened or endangered under the ESA This assessment will be documented m a"No EffecY' letter, which will be submitted wrth the ECS form • Prepare an Environmental Classification Summary (ECS) form usmg mformation from the ESA analysis and schemahc site plan as source matenal The draft ECS will be submitted to the City for review before submittal to WSDOT • Prepare a SEPA Checklist for submittal to the City � Meet with the C�ty staff on one occasion to coordmate NEPA/SEPA process De/iverables: T'he followmg deliverables will be prepared • One hard copy and one pdf copy of the dra8 and final Pro�ect Descnption • One hard copy and one pdf copy of the draft and fmal ESA "No Effects" letter • One hard copy and one electromc copy of the draft and fmal ECS form • One hard copy and one electromc copy of the draft and final SEPA Checklist Assumptions: The followmg assumpt�ons apply to this task � An air qualrty, wetland/stream study, cultural resources study, dramage report and/or geotechrucal study will not be required for permit submittals � There are no cultural or histonc resources or contaminated propert�es that will be affected by the pro�ect • The schematic plan developed in Task 1 will be sufficient to mrtiate permrt applications Crty of Bremerton 237-1896-853 Pac:fic Avenue Improvements 3 December 03, 2010 • The pro�ect area does not support suitable habrtat or designated cntical habrtat for any species listed as threatened or endangered under ESA, and proJect activihes will have no potential to affect any ESA-listed species Consultation with USFWS or NMFS, therefore, will not be required • The ESA No Effect letter w�ll be prepazed pursuant to the checklist and template provided by WSDOT • There will be no mcrease in impervious surfaces that will require water qualrty analysis and modelmg pursuant to WSDOT-required ESA compliance • Species proposed for listing (i e, not listed as threatened or endangered) will not be mcluded m the evaluation No proposed, candidate, threatened, or endangered species of plants will need to be addressed • Further permit related activrties may be necessary beyond the scope of this task These additional activrties would be addressed under a future Scope of Work • No meetmgs wrth state or federal regulatory agencies are mcluded m the scope Task 3 Miscellaneous Services Objective: Provide addirional techmcal services as requested by the Crty Activities: The followmg activihes may be associated with this task • Coordmate and meet with the C�ty, ad�acent property owners, busmess owners/groups, and other pro�ect stakeholders • Prepare additional mformation to support urihty coordmation 1'his may mclude the final PSE Scope of Work, the Design Agreement and review and comment on PSE pro�ect plan • Prepare addrtional permit related mformat�on or correspondence, and mamtam contact wrth WSDOT and other agencies to ensure that the NEPA/SEPA process is progressmg Deliverables: T'he followmg deliverables will be prepared • Correspondence, agendas and notes • Other mformarion associated with directed services Assumptions: The followmg assumptions apply to this task • Up to 20 hours of labor may be provided under this task as shown m Budget Task 3 C�ty of Bremerton 237-1896-853 Pac fc Avenue Improvements 4 December 03, 2010 ATTACHMENT "A" Cii.y of Bremerton Pacific Avenue Road Improvements 6th to l lth 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'� - f - �-�� ` `� � � ,�" � � ��' �� t� � � � �� _ . _ a„`� �, :wc �..�'"' '. �� '� :, �- - a � � � � w� '�.. � ,� ''»«a''"" � � � �� 4 .x �, �� f � � ' �n��' €�. �� 0`�� -____ �� Parametr�x '� � .�}" I z.., �� "i" �n°.�: i �� .ai .� �� =D i i 2� soio PARAMETRIX BUDGET ESTIMATE Fortn01-PD-41/Rev o„� PROJECT Pacific Avenue Improvements - Early Utility Coorindation and Permits CLIENT BREMERTON EXH I BIT B PMX # g�wry� Biolog�sUPla MULTIPLIER STAFF Pro�ed Manager Pro�ect Engineer nner CADD Pro� Coord 234-2237-829 7o7AL BASE TO7AL PHASE 7ASK ORG CoDE 310 BILL RATES $50 00 $45 00 $35 00 $28 00 $23 00 HOURS Cosl C0.ST 1 1 Utdi Coondna�on Mtgs and Coordmation 8 8 6 22 $898 00 $2,784 Schematic plan 2 8 8 18 $684 00 $2,120 Draft Scope oi Work 4 8 12 $560 00 $1,736 Other u�ldy coordmahon 2 4 6 $280 00 $868 Customer conversation TM 4 8 12 $560 00 $1,736 Subtotal 20 36 8 6 70 $2,982 00 $9,244 1 2 Environmental Documentation WSDOT Coordmat�on and APE 8 2 10 $456 00 $1,414 ESA No effect letter 4 24 2 1 31 $1,119 00 $3,469 ECS Fortn 4 8 1 13 $503 00 $1,559 SEPA Checklist 8 24 2 34 $1,286 00 $3,987 Subtotal 24 56 4 4 88 $3,364 00 $10,428 1 3 Miscellaneous Services Addi�onal directed services 8 6 6 20 $880 00 $2,728 Subtotal 8 6 6 20 $880 00 $2,728 Labor 5ubtotal at Current Salary Rates 52 42 62 12 10 178 57,226 00 $22,401 In-House Expense Expenses @ 6�0 of labor $� gqq TOTAL $23,745 Prepared By Phil Struck Reviewed By (Pro�ect Manager) Gary Maynard 2342237-027 NOLL ROAD IMPROVEMENTS 1 Date Pnnted 1?J6/2010