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Home My WebLink About08/11/2010 � CO � DIGITAL RECORDING AQ�RO CITY COUNCIL SPECIAL SESSION & STUDY SESSION MINUTES �G 1� $ 2�10 August 11, 2010 A Special Session and Study Session of the City Council of the City of Bremerton was called to order in the City Council Conference Room 603 Of th2 NORM DICKS GOVERNMENT CENTER 345 6 Street, Bremerton, Washington, Wednesday, August 11, 2010, at 5:00 PM, with Council President Nick Wofford presiding. Council Members present were Will Maupin, Carol Arends, Dianne Robinson, Greg Wheeler, Roy Runyon, Cecil McConnell, and Jim McDonald. Legislative Assistant Lori Smith was present to provide staff support. President Wofford emphasized that the Special Session was open to the public, comments were welcome from the public, and that action would be taken. A. SPECIAL SESSION . A1 — BID AWARD AND APPROVAL OF CONTRACT FOR CONSTRUCTION OF THE PARK AVENUE PLAZA PARKING GARAGE: Garv Sexton, Executive Department, explained that a call for bids was issued for the construction of the Park Avenue Plaza Parking Garage with the bid opening held on August 5, 2010, and that nine qualified bids were received. It is recommended that the bid be awarded to SERPANOK CorvsTRUCT�oN, INC. of Tacoma, the lowest responsible bidder with a bid within the bond funds available for the contract and is further recommended that the Construction Contract Agreement be executed. The garage will be part of a planned 50,000 sq. ft. development at the corner of Park Avenue and Burwell Street, with room for about 250 parking spaces. There were no comments from the public... 05:10:00 Motion was made by Arends; and seconded by Wheeler... Discussion was then open to the Council... � Rov Runvon referred to several sections of the contract to address his questions and concerns regarding the cap on Change Orders; hazardous materials; and if perFormance and payment bonds would be required. Mr. Sexton answered the cap on Change Orders is $250,000; there would be a$300,000 contingency; and that performance and payment bonds were required. Cecil McConnell expressed his concerns about access to the United Way parking lot and encroachment of the street right of way; and commented that the City did not need another parking garage in that area. Mr. Sexton stated that negotiations were continuing with representatives of United Way regarding access to their parking lot; and provided further details of the plan for the right of way, width of street, bulb outs, and sidewalks for the area. � Council Member Brockus arrived to the meeting at 5:23 PM... � 05:24:00 M/S/C (Arends/Wheeler) Move to approve the bid award for the construction of the Park Avenue Plaza Parking Garage to SERParvoK CotvsTRUCTiorv, INC., the lowest responsive qualifying bidder, and authorize the Mayor to finalize and execute the Construction Agreement with substantially the same terms and conditions as presented. Voted in favor of Motion: McDonald, Brockus, Runyon, Wheeler, Robinson, Arends, Maupin, and Wofford Voted opposed to Motion: McConnell Motion carried: 8-Yes; 1-No The Special Session was concluded at 5:25 PM. City Council Study Session Minutes Wednesday, August 11, 2010 , Page 2 of 2 B. STUDY SESSION - NON DISCUSSION ITEMS President Wofford announced that the Study Session was open to the public, however there would be no opportunities for input or participation; that no action will be taken, and the content of these items is subject to change. Since majority of the items to be presented have just passed through committees or are receiving legal review, updates will be provided. 1. Appointment to CDBG/HOME Citizen Advisory Board Capital Committee — Mayor Patty Lent Consent Agenda on August 18 2. Interlocal Agreement with Kitsap County to share cost for CDBG/HOME Programs Specialist — Marie Vila, CDBG Administrator; and Greg Wheeler, Planning Committee Chair Consent Agenda on August 18 _ 3. Automatic and Mutual Aid Interlocal Agreement for Fire Protection, Emergency Medical, and other services — Fire Chief AI Duke; and Roy Runyon, Public Safety & Parks Committee Chair ConsentAgenda on August 18 4. Technical Rescue Mutual Aid Interlocal Agreement — Fire Chief AI Duke; and Roy Runyon, Public Safety & Parks Committee Chair Consent Agenda on August 18 5. Professional Services Agreement with CASCa�E PowER GROUP, LLC to develop a Resource Conservation Management Program — Michael Mecham, City Engineer; and Dianne Robinson, Public Works Committee Chair Consent Agenda on August 18 6. Interlocal Agreement with the City of Forks for; Prisoner Confinement — Police Capt. James Burchett; and Roy Runyon, Public Safety & Parks Committee Chair Consent Agenda on August 18 ' �� C. FULL DISCUSSION ITEMS 1. Contract Extension with BatvK oF AMERiCA for Primary Banking Services — Cathy Johnson, Interim Financial Services Director; and Adam Brockus, Finance Committee Chair Consent Agenda on August 18 2. Update on Budget — Cathy Johnson, Interim Financial Services Director; and Adam Brockus, Finance Committee Chair (Information Only...) Caroline Tompson, Budget Analyst distributed a copy of the July Budget Status Report to the Council and was also available to answer questions. A copy of the report is available on the City's web page at htta://www.ci.bremerton.wa.us/displav php�id=765 3. Discussion on Council's Budget Priorities; and Results of 2011 Budget Priorities and Expectations Survey — Cathy Johnson, Interim Financial Services Director; and Adam Brockus, Finance Committee Chair (Information Only...) D. EXECUTIVE SESSION A 20-minute Executive Session was held to discuss "Potential Litigation" per RCW 42.30.110(1)(i) (Information Only...No action was taken...) ' E. GENERAL COUNCIL BUSINESS A discussion was held to determine the Council's 2011 key legislative issues, and agreement was reached to continue to show support for the same items submitted on the "2010 Kitsap City Council Study Session Minutes Wednesday, August 11, 2010 Page 3 of 2 Regional Coordinating Council Legislative Agenda" that includes wide-ranging interests affecting Kitsap County and local governments. Council Committee Chairs provided briefings on their Committees, and general information was shared. With no further business, President Wofford adjourned the Study Session at 7:25 PM. Prepared and Submitted by: , LORI SMITH Legislative Assistant Attest: � CAROL E GEN, City CI rk NI WOFFO , City Council President :CE:Is:cg I �