HomeMy WebLinkAbout08/04/2010 AGENDA i
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CITY COUNCIL 345 6�+ Street, Suite 600, Bremerton, WA 98337 o Phone (360) 473-5280
**AMENDED***
- AUGUST 4, 2010
CITY COUNCIL MEETING AGENDA -
1. BRIEFING 5:00 — 5:30 P.M. in COUNCIL CONFERENCE ROOM 603
A. General Council Business
2. CALL TO ORDER 5:30 P.M. in FIRST FLOOR CHAMBERS
A. Pledge of Allegiance
` B. Invocation
3. MAYOR'S REPORT ,
4. PUBLIC RECOGNITION
5. CONSENT AGENDA
A? Claims & Check Register '
B. Grinder Pump System Maintenance Agreement with CoRRECT EQUiPnnENT, INC.
C. Elevator Service Maintenance Agreement with THYSSEN-KRUPP E�EVATOR CoRPORAr�oN
D. Janitorial Services Contract for (6) City Facilities with A-1 PERFORnnANCE INC. (STATE OF
WASHINGTON CONTRACT #00508)
E. Goods and Services Agreement with F�RE ONE, INC. for Monitoring and Maintenance of 1
Fire/Security Alarm Systems and Fire Suppression Systems
F. Goods and Services Agreement with PiERCE CouNnr SECURiN, INC. for Security
Services and Patrols
G. Interdepartmental Agreement for Gold Mountain Golf Complex Lease and Irrigation
Water Supply befinreen the City's Public Works & Utilities Department (through its Water
Utility); and the Parks & Recreation Department
6. PUBLIC HEARING
A. Ordinance No. 5119 to Surplus and Transfer Park Property to Right-of-Way for 11� '
Street & Warren Avenue Intersection Improvements 1 of 2 Public Hearings... No action
until 2n Public Hearing on August 18...
7. GENERAL BUSINESS
, A. ,� �
; Item postponed... �
8. COUNCIL MEMBER REPORTS
9. EXECUTIVE SESSION
A. 15-minutes to discuss Potential Litigation per RCW 42.30.110(1)(i) No action anticipated
10. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING �
� Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring specia/ accommodations
should contact the City Clerk's O�ce at (360) 473-5323 by noon on the Monday preceding the Council meeting.
BREMERTON CITY COUNCIL
MEETING SPEAKERS LIST
PLEASE PRINT YOUR NAME BELOW
IF YOU WISIT YOUR COMMENTS TO BE
INCLUDED IN THE RECORD
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REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING TO THE CLERK
THANK YOU
DATE SUBMTITED: 8/4/2010
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
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SUBJECT: Committee Meeting Date:
COUNCIL MEETING Da1e: August 4, 2010
Claims & Check Register - Department: Financial Services
Presenter: Cathy Johnson
Phone: 473-5296
SUMMAItY:
Consent Agenda item. Approval of checks and electronic fund transfers.
A7[°I'ACHMENTS: Check Register.
FISCAI, IlVIPACTS (Include Budgeted Amount):
Al'PROVAI.S:
DEPARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
COIVA�IITTEE CHAIR
COUNCII, PRESIDENT: CONSENT AGENDA �
GENERAL BUSINESS ❑
PUBLIC HEARING ❑
RECOA�IIVIENLIED MUTION:
1) Check #'s 338846 through 339056 and EFT's 10049 through 10096 in the amount of
$1,946,749.63.
2) Regular Payroll for the pay period ending July 31, 2010 in the amount of $733,933.65.
3) Retiree Payroll for the pay period endin� July 31, 2010 in the amount of $79,078.99. `
COUNCIIL ACTION: � Approve ❑ Deny ❑ Table ❑ Co�inue ❑ No Action
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DATE SUBMITTED: July 21, 2010
AGENDA BILL �
CITY OF BREMERTON
CITY COUNCIL .
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SUBJECT: Grinder Pump System Committee Meeting Date: July 28, 2010
Maintenance Agreement with Correct COtINCIL MEETING Date: August 4, 2010
Equipment, Inc. Department: Engineering
Presenter: Paul Wandlin
Phone: 473-2351
SUMMARY: The City has requested proposals for a city wide Grinder Pump System Maintenance
Agreement. Three proposals were received by the due date of July 9, 2010. Proposals were judged
by a City evaluation team. City staff has determined that Correct Equipment, Inc. has the experience
and expertise to provide services as detailed in the Grinder Pump System Maintenance Agreement.
� ATTACHMENTS: 1. Council Summary; 2. Grinder Pump System Maintenance Agreement; and
3. Correct Equipment, Inc. Proposal.
FISCAL IMPACTS (Include Budgeted Amount): A11 fees paid under this contract will be collected
from property owners through a Grinder Pump Service Account as a surchazge through the normal
billing process. No additional funds from the City will be required.
APPROVALS:
DEPARTMENT DIRECTOR: ��
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
,
COMMITTEE CHAIR � tl��
COUNCIL PRESIDENT: � CONSENT AGENDA
GENERAL BUSINESS ❑
PUBLIC HEARING ❑
RECOMMENDED MOTION: Move to approve the Grinder Pump System Maintenance
Agreement between the City of Bremerton and Correct Equipment, Inc. and authorize the Mayor to
finalize and execute the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
COUNCIL SUMMARY
GRINDER PUMP MAINTENANCE CONTRACT APPROVAL
BACKGROUND
In 2008 the City of Bremerton Public Wo�lcs & Utilities — Engineering staff began the
process of revising Bremerton's Wastewater Grinder Pump Standards to comply with
Washington �State Department of Ecology Criteria for Sewage Works Design.
After an extensive evaluation of various grinder pump alternatives, Public Works and
Utilities — Engineering selected the Environment-One Grinder Pump System as the best
product to meet City requirements for quality, durability and proven history of
performance in other jurisdictions. The new grinder pump standards were finalized in
2009.
Pursuant to Department of Ecology requirements, a program was established for long
term maintenance, ownership, access and protection of the grinder pump systems.
This program requires a property owner to execute a Grinder Pump Maintenance
Agreement with the City prior to installation of the grinder pump system. Following final
approval on the installation of the grinder pump system, the individual grinder pump
station will be added to the City's inventory for ownership and maintenance.
The proposal before you is to approve the execution of a Grinder Pump Maintenance
Contract with Correct Equipment, Inc. for maintenance of the Environment One Grinder
Pump System.
FISCAL SUMMARY
On July 9, 2010 the attached proposal was received from Correct Equipment, Inc.
through a competitive selection process.
All fees paid under this contract will be collected from property owners setup with a
Grinder Pump Service account as a surcharge through the normal billing process.
No additional funds from the City will be required.
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GRINDER PUMP SYSTEM oRC oB� rRr
MAINTENANCE AGREEMENT Eng � Vault O Applicant O
THIS AGREEMENT FOR GRINDER PUMP SYSTEM MAINTENANCE (this "AgreemenY')
is entered into the date last below written between the City of Bremerton, a Washington state
municipal corporation (the "City") and Correct Equipment. Inc. (the "Contractor"), a Washington
state corporation, and consists of the following:
• Exhibit A— SCOPE OF WORK
• Exhibit B— FEES AND CHARGES
• Exhibit C— GRINDER PUMP SERVICE ACCOUNT
• Exhibit D— GRINDER PUMP MAINTENANCE RECORD (Reporting Form)
• Elchibit E— DOOR HANGER (Example Form)
• Exhibit F— CUSTOMER INFORMATION BROCHURE (Example Form)
• Exhibit G— GRINDER PUMP SERVICE AGREEMENT (Example Form Agreement
between City and Customer)
NOW, THEREFORE, in consideration of the mntual covenants, conditions, promises, and
agreements set forth herein, it is agreed by and between the City and the Contractor as follows:
1. SERVICES BY CONTRACTOR
The contractor shall do all work and furnish all tools, equipment, materials, parts, assemblies, and
supplies for Preventive Maintenance, Emergency Call Out Maintenance, and Planned Maintenance
as described in Exhibit A— Scope of Work for all properties listed in Exhibit C— Grinder Pump
Service Account with a GP System connected to City's sewer system. Preventive Maintenance shall
be performed on each active property listed in Exhibit C annually. If City and Contractor mutually
agree that the scope of work in this agreement fails to satisfactorily maintain GP Systems, or results
in costs or work efforts that have little or no substantive benefit, City and Contractor may by
amendment modify Exhibit A— Scope of Work.
2. ADDITIONAL GRINDER PUMP SYSTEM INSTALLATIONS
If City determines that Preventive Maintenance, Emergency Call Out Maintenance, and Planned
Maintenance is required for GP Systems not provided for in Section 1 of this Agreement, City and
Contractor may by an amendment to Exhibit C of this Agreement add additional properties that have
a connected GP System or add properties that have a high probability of connecting a GP System.
City shall each month provide to Contractor by email an update of Exhibit C as amended in
electronic format showing the current status of GP System connections to the City's sewer system.
3. PAYMENT
A. Contractor shall be reimbursed for and City shall pay all fees and charges in accordance with
and as described in Exhibit B— Fees and Charges. '
B. Contractor shall notify and shall receive City approval prior to performing any planned
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maintenance on a single GP System that is expected to result in a billing amount exceeding
$500 (Five Hundred Dollars).
C. Contractor shall annually submit prior to the beginning of each Contract Year (as described
in Exhibit B) a Price List for equipment, parts, and assemblies to be used as a basis for the
invoicing of expenses incurred in the Contract Year, and the Contract Year Inflation
Adjustment Factor (as described in Exhibit B) in a format acceptable to City.
D. Contractor shall submit monthly invoices for fees and expenses incurred in a previous
catendar month in a format acceptable to City no later than the 5`� (fifth) day of a month. A
copy of all Grinder Pump Maintenance Records (GPMRs) (as described in Section 11)
generated in the previous calendar month shall be submitted with receipts attached to each
GPMR documenting the purchase or lease of equipment, and the purchase of parts,
assemblies, and supplies not included in the Price List that individually exceed $25.
E. All invoices shall be paid by mailing a city check within sixty (60) days of receipt of a
proper invoice.
F. If the services rendered do not meet the requirements of this Agreement, the Contractor shall
correct or modify the work to comply with this Agreement. The City may withhold payment
for such work until it meets the requirements of this Agreement.
4. PAYMENT FOR SERVICE AS A RESULT OF HOMEOWNER ERRORS
Homeowner or operator errors resulting in real or perceived GP System failures that incur a
Contractor labor, equipment, parts, or assemblies cost shall be reimbursed by City in accordance
with Section 3 of this Agreement. City shall be responsible for the final determination of
responsibility for costs incurred as a result of failures caused by homeowner or operator error, anc�
for collecting from the homeowner any and all fees as reimbursement for costs incurred as a result of
failures caused by homeowner or operator enor.
5. MAINTENANCE AND WORK STANDARDS
Contractor shall maintain all GP Systems in accordance with federal, state and local laws and
regulations, City Engineering Design and Construction Standards, National Electric Code,
Washington State Plumbing Code, and Environment One Corporation maintenance standards and
procedures, as amended. Contractor shall perform all work in accordance with generally accepted
standards of practice for maintenance work of this type.
6. AGREEMENT FOR PROPERTY ACCESS
Contractor shall be responsible for knowing and understanding the rights and responsibilities of the
parties to the "Grinder Pump Service Agreement" attached as Exhibit G. Contractor shall use
reasonable care to avoid damage to landscaping, trees or other privately owned site improvements
where possible.
7. EQUIPMENT, PARTS, AND LABOR WARRANTIES
Contractor shall act on behalf of City in matters pertaining to wananties for all equipment, parts, and
assemblies installed in the first installation of a GP System. Contractor shall warranty all other labor
and equipment, parts, and assemblies, whether new or rebuilt, for a period of one year from the date
of maintenance or repair of operating GP Systems.
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8. ANNUAL REVIEW
Each year within 30 days of the anniversary date of the execution of this Agreement, at least one
representative of the City and of the Contractor shall meet to discuss matters relating to this
Agreement including but not limited to issues concerning preventive maintenance, emergency call
out maintenance, and planned maintenance, significant or reoccurring equipment or GP System
failures, performance of work, emergency callout response, scope of work, costs and fees, record
keeping and reporting, and invoicing.
9. OTHER SERVICES
Contractor and homeowner may separately establish an understanding or agreement to perform other
work as benefits the homeowner. No understanding or agreement shall relieve Contractor of any
responsibility or liability under this Agreement notwithstanding City's knowledge or consent of such
understanding or agreement.
10. INSPECTION AND AUDIT
The Contractor shall maintain all books, records, documents and other evidence pertaining to the
costs and expenses allowable under this Agreement in accordance with generally accepted
accounting practices. All such books and records required to be maintained by this Agreement shall
be subject to inspection and audit by representatives of the City and/or the Washington State Auditor
at all reasonable times, and the Contractor shall afford the proper facilities for such inspection and
audit. Representatives of the City and/or the Washington State Auditor may copy such books,
accounts and records where necessary to conduct or document an audit. The Contractor shall
preserve and make available all such books of account and records for a period of three (3) years
after final payment under this Agreement. In the event that any audit or inspection identifies any
discrepancy in such financial records, the Contractor shall provide the city with appropriate
clarification and/or financial.adjustments within thirty (30) calendar days of notification of the
discrepancy.
11. REPORTING AND RECORD KEEPING
Contractor shall record and keep for the term of this Agreement records of all Preventive
Maintenance, Emergency Call-Out Maintenance, and Planned Maintenance performed on each GP
System using the Grinder Pump Maintenance Record ("GPMR") attached as Exhibit D and copy of
Door Hanger Exhibit E.
12. INDEPENDENT CONTRACTOR
A. The Contractor and the City understand and expressly agree that the Contractor is an
independent contractor in the performance of each and every part of this Agreement. The
Contractor expressly represents warrants and agrees that his status as an independent
contractor in the performance of the work and services required under this Agreement is
consistent with and meets the six-part independent contractor test set forth in RCW
51.08.195. The Contractor, as an independent contractor, assumes the entire responsibility
for carrying out and accomplishing the services required under this Agreement. The
Contractor shall make no claim of City employment nor shall claim any related employment
benefits, social security, and/or retirement benefits.
B. The Contractor shall be solely responsible for paying all taxes, deductions, and assessments,
including but not limited to federal income tax, FICA, social security tax, assessments for
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unemployment and industrial injury, and other deductions from income which may be
required by law or assessed against either party as a result of this Agreement. In the event the
City is assessed a tax or assessment as a result of this Agreement, the Contractor shall pay
the same before it becomes due.
C. The Contractor shall obtain a business license and pay business and occupation taxes
pursuant to Title 5 of the Bremerton Municipal Code.
13. DISCRIMINATION AND COMPLIANCE WITH LAWS
A. The Contractor agrees not to discriminate against any employee or applicant for employment
or any other person in the performance of this Agreement because of race, creed, color,
national origin, marital status, sex, sexual orientation, age, disability, or other circumstance
prohibited by federal, state or local law or ordinance, except for a bona fide occupational
qualification.
B. The Contractor shall comply with all federal, state and local laws and ordinances applicable
to the work to be done under this Agreement.
C. Violation of this Section 13 of this Agreement shall be a material breach of this Agreement
and grounds for cancellation, termination or suspension by the City, in whole or in part, and
may result in ineligibility for further work for the City.
14. TERM AND TERMINATION OF AGREEMENT
A. This Agreement shall become effective upon execution by both parties and shall continue in
full force for a period not to exceed ten (10) years beginning
B. This Agreement may be terminated by either party without cause upon ninty (90) days
written notice to the other party. In the event of termination, all finished or unfinished
documents, reports, or other material or work of the Contractor pursuant to this Agreement
shall be submitted to the City, and the Contractor shall be entitled to just and equitable
compensation at the rate set forth in Section 3 for any satisfactory work completed prior to
the date of termination.
15. OWNERSHIP OF WORK PRODUCT
All data, materials, reports, memoranda and other documents developed under this Agreement
whether finished or not shall become the property of the City, shall be forwarded to the City in hard
copy and in digital format that is compatible with the City's computer software programs.
16. GENERAL ADMINISTRATION AND MANAGEMENT
The Director of Public Works & Utilities, or designee, shall be the City's representative, and shall
oversee and approve all services to be performed, coordinate all communications, and review and
approve all invoices, under this Agreement.
17. INDEMNIFICATION
Contractor shall defend, indemnify and hold the City, its officers, officials, employees, agents and
volunteers harmless from any and all claims, injuries, damages, losses or suits including all legal
costs and attorney fees, arising out of or in connection with the performance or non-performance of
this agreement, except for injuries and damages solely caused by the City's negligence.
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The City's inspection or acceptance of any of Contractor's work when completed shall not be
grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of the Contractor and the City, its
officials, empioyees, agents and volunteers, the Contractor's liability hereunder shall be only to the
extent of the Contractor's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THIS
INDEMNIFICATION CONSTITUTES THE CONTRACTOR'S WAIVER OF IMMUNITY
UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSE OF THIS
INDEMNIFICATION. THE PARTIES ACKNOWLEDGE THAT THEY HAVE MUTUALLY
NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this agreement.
18. INSURANCE
The Contractor shall procure and maintain for the duration of this agreement, insurance against
claims for injuries to persons or damage to property that may arise from or in connection with the
performance of the Contract work by the Contractor, its agents, representatives, employees or
subcontractors.
Before beginning the work on the project described in this agreement, the Contractor shall provide a
Certificate of Insurance evidencing:
A. Automobile Liabilitv insurance with limits no less than $1,000,000 combined single limit per
accident for bodily injury and property damage; and
B. Commercial General Liabilitv insurance written on an occurrence basis with limits no less
than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate forpersonal
injury, bodily injury and property damage. Coverage shall include but not be limited to:
blanket contractual; products/completed operations/broad form property damage; explosion,
collapse and underground (XCU) if appiicable; and employer's liability.
Any payment of deductible or self insured retention shall be the sole responsibility of the Contractor.
The City reserves the right to receive a certified copy of all the required insurance policies.
The City, its officials, employees, agents and volunteers shall be named as an additional insured
on the insurance policy, as respects work and services, including completed work and services
performed by or on behalf of the Contractor and a copy of the endorsement naming the City as
additional insured shall be attached to the Certificate of Insurance
The Contractor's insurance shall contain a clause stating that coverage shall apply separately to
each insured against whom claim is made or suit is brought, except with respects to the limits of
the insurer's liability.
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The Contractor's insurance shall be primary insurance as respects the City, and the City shall be
given thirty (30) calendar days prior written notice by certified mail, return receipt requested, of
any cancellation, suspension or material change in coverage.
19. SUBLETTING OR ASSIGNING CONTRACT
This Agreement, or any interest herein or c(aim hereunder, shall not be assigned or transferred in
whole or in part by the Contractor to any other person or entity without the prior written consent of
the City. In the event that such prior written consent to an assignment is granted, then the assignee
shall assume all duties, obligations, and liabilities of the Contractor as stated herein.
20. EXTENT OF AGREEMENT/MODIFICATION
This Agreement, together with attachments or addenda, represents the entire and integrated
Agreement between the parties and supersedes all prior negotiations, representations, or agreements,
either written or oral. This Agreement may be amended, modified or added to only by written
instrument properly signed by both parties.
21. SEVERABILITY
A. If a court of competent jurisdiction holds any part, term or provision of this Agreement to be
illegal or invalid, in whole or in part, the validity of the remaining provisions shall not be
affected, and the parties' rights and obligations shall be construed and enforced as if the
Agreement did not contain the particular provision held to be invalid.
B. If any provision of this Agreement is in direct conflict with any statutory provision of the
State of Washington, that provision which may conflict shall be deemed inoperative and null
and void insofar as it may conflict, and shall be deemed modified to conform to such
statutory provision.
22. FAIR MEANING
The terms of this Agreement shall be given their fair meaning and shall not be construed in favor of
or against either party hereto because of authorship. This Agreement shall be deemed to have been
drafted by both of the parties.
23. NON-WAIVER
A waiver by either party hereto of a breach by the other party hereto of any covenant or condition of
this Agreement shall not impair the right of the party not in default to avail itself of any subsequent
breach thereof. Leniency, delay or failure of either party to insist upon strict performance of any
agreement, covenant or condition of this Agreement, or to exercise any right herein given in any one
or more instances, shall not be construed as a waiver or relinquishment of any such agreement,
covenant, condition or right.
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24. I�TOTICES
Unless stated otherwise herein, all notices and demands shall be in writing and sent or hand-
delivered to the parties at their addresses as follows:
To the City: City of Bremerton
� Attn: Paul Wandling
Public Works & Utilities - Engineering
3027 Olympus Drive
Bremerton, WA 98310
To the Contractor: Correct Equipment, Inc.
14576 NE 95th Street
Redmond, WA 98052
425-869-1233
or to such addresses as the parties may hereafter designate in writing. Notices and/or demands shall
be sent by registered or certified mail, postage prepaid, or hand-delivered. Such notices shall be
deemed effective when mailed or hand-delivered at the addresses specified above.
25. SURVIVAL
Any provision of this Agreement which imposes an obligation after termination or expiration of this
Agreement shall survive the term or expiration of this Agreement and shall be binding on the parties
to this Agreement.
26. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of
Washington.
27. VENUE
The venue for any action to enforce or interpret this Agreement shall lie in the Superior Court of
Washington for Kitsap County, Washington.
28. COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which shall be deemed an
original, but all of which shall constitute one and the same Agreement.
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IN WITNESS WHEREOF, the parties have executed this Agreement as of ,
2010
COMPANY NAME . CITY OF BREMERTON
By By
Patty Lent, Mayor
Name
Title
' Tax I.D. #
City Bus. Lic. #
Attest:
. Carol Etgen, City Clerk
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EXHIBIT A- SCOPE OF WORK
A Grinder Pump System ("GP SYSTEM") shall include all mechanical equipment, assemblies, sub-
assemblies, and components from the grinder pump inlet to and including the isolation ball valve
upstream of the pressure main; and shall include all electrical equipment and components beginning
with and including the alarm panel and ending with and including all electrical equipment and
components within the grinder pump assembly as shown in current City of Bremerton Sanitary
Sewer Standards.
1. Preventive Maintenance. Preventive maintenance shall be performed on each grinder pump
system annually and shall include the following tasks:
a. Electrical
i. Clean and inspect electrical alarm panel and upper motor housing. Check for loose
connections, burnt wires, and faulty components.
ii. Perform pump down test. Check for unusual noises or vibrations.
iii. Test emergency alarm and level control sensors.
iv. Check current draw and ensure readings are within normal operating range.
b. Mechanical
i. Inspect check valves for leakage.
ii. Operate isolation valves at the grinder pump unit and the valve box at the right of way.
Ensure valves operate freely. �
, c. Inspect for "Grinder Pump Service Agreement" conformance
2. Emer ency Call Out Maintenance. Emergency Call Out Maintenance shall be performed as
reyuired and shall include the following tasks:
a. Respond to all notifications from a homeowner, homeowner's representative, or the City
("Requestor") as a result of a real or perceived malfunction in the operation of the GP
SYSTEM. Contractor shall make contact with the Requestor within 1 hour and
i. Make a site visit to perform any necessary maintenance or repairs within 4 hours of the
initial notification if instructions to the Requestor fail to correct a malfunction which
could result in a health, safety or environmental problem("Critical Problem"), or
ii. Make a site visit to perform any necessary maintenance or repairs within 48 hours of the
initial notification if instructions to the Requestor fail to correct any other malfunction or
problem not classified as a Critical Problem.
b. Inspect for "Grinder Pump Service Agreement" conformance
3. Planned Maintenance. Planned Maintenance shall include the following tasks:
a. Perform maintenance on the GP SYSTEM to correct known problems or potential system or
equipment failures that could result in Emergency Call Out Maintenance.
b. Perform additional inspection for "Grinder Pump Service Agreement" conformance during
Planned Maintenance activity.
4. Notification of Action Items. Contractor shall upon completion of a preventive maintenance,
emergency callout maintenance, or planned maintenance work effort leave with the homeowner
or current tenant a Door Hanger report attached as Exhibit E containing action items required to
correct any errors in operation or any use or modification of the areas that are in violation of the
"Grinder Pump Service Agreement", and a Customer Information Brochure attached as Exhibit
F.
EXHIBIT B- FEES AND CHARGES
Fees and Charges — Terms
Base Year
The Base Year shall be defined as the first year of the contract beginning on
No later Than 1/1/2011 �d ending on i year later
Contract Year
A Contract Year shall be defined as beginning on the date of execution of this agreement
and ending on the anniversary date of the following yeaz.
Contract Year Inflallon Adjustment Factor
The Contract Year Inflation Adjustment Factor shall be established as the Engineering News-
Record ("ENR") Seattle Construction Cost Index for the beginning of the Contract Year.
Fees and Charges — Preventive Maintenance Work
Preventive Maintenance Billable Charges
T'he Preventive Maintenance Billable Charge for perfornung Preventive Maintenance Work
on an individual GP SYSTEM in accordance with Exhibit A— Scope of Work during the
Base Year shall be $ S75 . The Preventive Maintenance Billable Chazge for
performing Preventive Maintenance Work on an individual GP SYSTEM in accordance with
Exhibit A— Scope of Work on an individual GP SYSTEM in any Contract Yeaz following
the Base Year shall be an amount established as the product of multiplying the previous
Contract Year Preventive Maintenance Billable Charge and the Contract Year Inflation
Adjustment Factor.
Preventive Maintenance Monthly Billable Charges
Preventive Maintenance Monthly Billable Charges shall be the summation of Individual GP
SYSTEM Preventive Maintenance Billable Charges in any calendar month.
Fees and Charges — Emergency Callout Maintenance
Emergency Callout Billable Rates and Charges
Billable rates and charges for perfornung Emergency Callout Maintenance Work in �
accordance with Exhibit A— Scope of Work shall be reimbursed by City as follows:
. Labor — Emergency Callout Billable Rates for labor during the Base Year shall be
$ $125 per hour. Emergency Callout Billable Rates for labor in any Contract
Year following the Base Year shall be an amount established as the product of
multiplying the previous Contract Year Billable Rate and the Contract Year Inflation
Adjustment Factor.
Parts, assemblies, and subassembties — Emergency Callout Billable Charges for parts,
assemblies, and subassemblies shall be reimbursed at the Price List amount plus 10% or
at invoice amount plus 10%.
Equipment Rental — Emergency Callout Billable Charges for equipment rental shall be
reimbursed at invoice amount plus 10%.
Travel Time — Travel time of 1(one) hour shall be allowed per Emergency Callout
Maintenance incident.
Emergency Callout Monthly Billable Charges
Emergency Callout Monthly Billable Charges shall be the summation of Emergency Callout
Billable Charges in any calendar month.
Fees and Charges — Planned Maintenance
Planned Maintenance Billable Rates and Charges
Billable rates and charges for performing Planned Maintenance Work in accordance with
Exhibit A— Scope of Work shall be reimbursed by City as follows:
Labor — Planned Maintenance Billable Rates for labor during the Base Year shall be
$ S�s per hour. Planned Maintenance Billable Rates for labor in any Contract
Year following the Base Yeaz shall be an amount established as the product of
multiplying the previous Contract Yeaz Billable Rate and the Contract Year Inflation
Adjushnent Factor.
Parts, assemblies, and subassemblies — Planned Maintenance Billable Charges for
parts, assemblies, and subassemblies shall be reimbursed at the Price List amount plus
10% or at invoice amount plus 10%.
Equipment Rental — Planned Maintenance Billable Chazges for equipment rental shall
be reimbursed at invoice amount plus 10%.
Travel Time — Travel time of 1(one) hour shall be allowed for each day that planned
maintenance is performed.
Planned Maintenance Monthly Billable Charges
Planned Maintenance Monthly Billable Charges shall be the summation of Planned
Maintenance Billable Charges in any calendar month.
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EXHIBIT D- GRINDER PUMP MAINTENANCE RECORD
WO# Start Date/Time End Date/Time
Service Type Emergency Planned Preventive
Service Address
Service Description
Customer Action Required
Billing Charges
Date Charge Description Site Labor Total Equip Parts Subcont Total
Labor r
Total
Billing Information ❑ Warrantee ❑ Lump Sum ❑ Bill to Customer ❑ Bill to City
Technician Certification
Signature Print Name Date
EXHIBIT E - DOOR HANGER
�
:������ City of Bremerton
;: a �o
Grinder Pump System Maintenance
Notification
Dear Customer:
This notice is to inform you that a site visit has been
made to perform maintenance on the grinder pump
system at this address.
provides this service under contract to the City of
Bremerton.
The type of maintenance performed as well as any
additional customer action required is noted in the
check boxes below. .
O Preventive Maintenance
❑ Planned Mainteriance
❑ Emergency Maintenance
0 Customer Action Required
Date: Time:
A further explanation of the maintenance performed
and any customer action required is provided on the
back of this form.
For additional information, please refer to the
Grinder Pump Customer Information brochure or
contact
EXHIBIT E - DOOR HANGER
Customer Actions Requires:
Service Description:
Service Technician Signature
DCHIBIT F- CUSTOMER INFORMATION BROCHURE
Grindcx I'ump Systcm (�xrating't`q�s
Your 6mil�acity widi thc prcctuticros outlinecl bclow is
im�xxtant ro thc n:tiabk opcxaoicm oEyour p�indcs pump
syatc7ri.
• &xcxnc familiar with thc gcncral Cuncticm, layouk
and!'vnitaricros of thc sy�stem ""s - - �_ -- - - -_ - -- -_ -
..�.;: �� — �
• Know thc kxaticm of thc pump basin and control �...-__: »,;. ..�_.,_. �,��
= .g: �'.��..�. �
pancl out,-icic yc�ur homc and thc Icxaacm of thc �;�
grindcr pump sysum dtruit brcakcr widtin y otv � ;
�� �g� :
homc � F ��
f :
• Du nc>r Auch },lass, mctal, shclls, nxks, c�ta�x.'rs, raKs, f� .`�; e� �
d��th, sanitary napkins, tamperos, pla.etie, gasolinc, i �i � � `. '�
�
motcn oil, Aammablc matcYial, cx cx�lo,�ivc.� nito thc , : ' ��� ,, �
5�'StLYTI �:a $`,�s: �s,�r�;j�' '
( ft � ♦ e::., 4
f �.��.. i �
• Kctip thc pump ba.ein and umtrx�l panv casily ; m ` ' � � � - •< , '. �
acccssiblc at all timcs —� �-' -- � � � �
• Kctip thc tc� of thc pump basit� 2-3" abovc gruund - . �
!'-�L"�, �?'e:�:?-3': ._.,° � „;=q���-�•-,..��,r'�V �'� ';-�a':i
Il'Vl:� ��� � ��4�' y..y�s fi: ��$:w�•� � �
• Do not drain hot tubs or , ��,� � z° �` ���� � � ���.:�°#'=
''��e`cs`#. �r; '„Y-,�': < '. : �tc.??>>ss� �?,-'d,
SI(�lI l'XCC.'�.'!VC $()W LV T�]C � �
,yste,m City of Bremerton Public Wo=ks & Utilities � �' ' �' � `t �' '� �
� � �
� �-` 4 � ��a ` :. C`�.�rd�}'�' . � � �
• I)o not cb� without fi�t icicrdfying thc locaticm of _ " _ —_�
burictil undcr�,aound e:h.rtrical cabl� and pipu,g 100 Oyster Bay Avenue N
• 1 urut watcr ►uc durin�, a jx�wcr outaf,w - without
powcY che pump ba..-in can rnily hold 5 to 10 wilet Bremerton, W� 98312 Grinder Pump S} stem
flwhes bcfom it ovcrflow+
• lf �•uu havc an unc�b'cncy gcxuratur that }'ou plan to
au fur thc krindcr pump a��sccKr► bc familiar with
}•our ��ncratur and thc grindc.v pump sy stc�n transfc�r
Customer Information
switch bcfim a Fx�wcx outa�,n� occurs �
• In casc of pump Eailwt cx sysum alarm, min'unux
watcr u.aKc and umC►ct thc (;rincicY Pump Scrvicc
T[aintcnancc R�pn,scntativc
• If }'our resickncc is lc& unoccupicd fcx mcm than a
u�uplc of wcx:ks puq;c thc systcm by running cican
watcr into thc unit until thc pump activatcs, shut off
th� wat�r and th�n alluw thc pump to run until it
shun c�ff autcxnatically
. 1'han1: you for your attcnticm to thi,.�+c detaiLti. �di proper
care and att�ticm }•our krinckx pump systcxn should
pttwidc many }c�rs of trouble fr�.�c scrvice:.
EXHIBIT F— CUSTOMER INFORMATION BROCHURE
���m�: ������ ��,������������e��
This inlormation a being pmvided to you because ihe residence at tlus • As the homernmer or lenant Y� are respo�ible for (t ) the gtavity weeks9
address is eQuipped wdh a iesidential grinder pump system. This system sewer irom the bu�d'ing to the grinder pump basin inlet (21 tw ihe �M9 b�9 P� ��Y �tick can harden and plug botl� tlie
takes fquid was0e from your home and pumps Me waste fo the City's P�� �er pipe from ihe pumP valve box lo ihe sysOem point 9�� P�D � 9�� WmP twoert�a». To pevent tlus fiom
sewape conveyarae system bcated 'm the public right of way. The of con�cUon at fhe poperty line, and (3) for tl�e power distribution happening tlie system miut be quged wdA dear� w�er prior to being left
�idential grinder pump sys0am at ihis resider�ce inchdes a pump, WmP syslem i�luding tlie emergencY transfer swi0r,h fd installad) ftom inactive. Using ihe tdbwin9 Wooedure should hetP avad any Pmblems.
�� DW�9. and elec6ical controls. the building Oo tlie grinder pump alarm parrel. • Run dean water inb fhe unit unt� the pump ac4vales.
The system is owned by the City of Bremertnn and as the homeowner or • The Servioe Maintenance Represenhative is �espoiuible from Me • Shut oft ihe wafer aid albw ihe grirder pump to run �til ihe
lenant you are responsi�e tor its aoper usage. It a essenbal Mat certain P�D basm inlet, lhrough the W mP, fn tlie pump valve box and for system shuts oft autortia�ca9y
qecaudons be observed at all 6rt�es m insure safe and rehable operauon the electrical equipment from the pump panel b the pump motor. • Caution: Do rot disoonred power b tlie uniL
ot Ihe sys0em. Improper ca�e or misuse ot the system could cause a • Ciry is responsiWe irom tlie point ot connection fo lhe sewer main
(ailure that may result u� a sewa� back up inb the residenoe as wetl as at the right of way to die treatment plant Whet shordd � dv De%re � dnD�
oostly reP� �9 bitled diractlY to you. 7his iMomiation is provided 1) to Your grinder PumP syslem inc4ides bwiad piDin9 and elactrical sys4ems
a9 new residents or tenanis, 2j each year as annual customer reeduca6on� Whaf se�vices are covered bY mY ��Y Srinder pwnp sewer chargesl bcated on Yo� P�PBnY. BeEore dipgin8 rear any area U�at maY hare
and 3) during each maintenance si0e visit. Your grirder montldy grinder pump sewer chaiges cover preventative tliese buried uU6ty systert�s Bler to tlie Fatemenl Area Sket�h uiduded in
Mauimnance of tfre system is pertormed by mainten�ce, �epair oi nom�al wear and tear, and 2417 emerger�cy sfar�d your Fasement Agreement tor general system IayouL M you de�m�ne that
wMer a service wntract to the City M Bremerton. hy �esponse capabilities. Customer misuse of equipment, damage caused buried ut�ity systems may be in ihe area �Miere you wiB be digging you
is responsible for p�eventive maintenaxe, by operafnr ertor, or providi� power durirg an electrical power outage is should ihen call 1-80a4245555 and a Quahfied F�an w�0 be
planned cortec6ve maintenanoe, and 24 hrlday eme�gency main�enanoe. �rot covered by monlhlY 9rinder pump sewer charges. schaduled to make a si0�e visit 6D assist in bcaOnp Ihe u�e�gmund uti46es
Under nortnal drw�tances fhe fees lor fhese semces are induded in on your pmpeAy. For non emergency wwk a9aw 3-5 woAang days for
ihe rtantldy sewer d9. Fiowever, aG cosis incurted by the Cily of What cons6tutes misuse of the grirMer pump system? service.
Bremerton as a resuk of cusbmer misuse of the system wi9 be bi�ed to • Fdshing prohibited substarroes in6o the grinder pump sysOem.
the astomer. Additional fees may also be b�led b ihe customer 'rf • ConsWcting unauUrorized aiBerations amurd it� pump basin or WFgt ahoWd l do in an ernergency?
mainfenance aooess to the system � den�ed or reshicted. alarm panel. Firsst cut your water use back to a minimum and then ca6 your
The conVactars main0�narae sence rep2sentative for your residential Maintenanc�e Service Representa6ve. He wip p0 back wthin one hour.
grirMer pump system a . fl you have any questions What �e prdubited substances9 ManY times he wiG be able lo I�eIP You troubleshoot and comact ihe
about your system or need Oo report an emergency he can be reached at Prohibited Subsiances tliat must not be flushed into lhe gm�der pump pmblem without requmng a site visA. Tha is where f�our undersfandm9
. Your ca9 wid be reWrr� within one hour and if necessary system indude glass, mehal� shells, rocks. diapers� ra9s� doth� sariifary and tanuLarity with tAe sys�m witl mme m handy. M necessarY he wifl
to �esoNe an emergency, a sde vait wiU be made witAin four hours. if you naPkins, tampons� Pla�c, 9asolines, motor oi� flamrnabie material, or make a site visit to cortect � eme�gency wM� lour hours.
need addi6onal assistance you may contact expbsives. The grinder {ximp must grind all solids inGo smad pieces befo�e
. for additional iMomia�on please review ihey can be pumped into ihe ciry sewer. These prohibited subsharrzs can What sMou�d / do in an elec0ic� power outege7
Cie Frequently 0.slaed Duestions. cause prert�ahire wear on the pump, PW9 � wPe fines, or cause tlie Your residential grinder pump system rrm not wwic wiUiout power. Neither
syslem to expbde. These subsiances can also cause oostly problems to the Maintenance Servioe qovidar nor the Gly ae �esponsiele tor
the �wmsheam infrastrucWB and treatment works. Cusromers wi� be Pro�9 P�� � lrour s�6em dunn9 a power outage. Most power
Why should I 6e Familiar w�di fhe �inderPtmP system? d�aiged for any damage caused by flus�ing prohibited substarroes into Cie intertuptions are of a short duration and are of tidle concem. Simply
Some Problems can be madvertently caused bY � ProPehY owners or 9rirMer pump sysEem. GmNng lrour wrater use durin9 tlus tune wtll awid anY P��• TYW�Y
their ter�ants because of ticeir lack of understandug oi iheir grinder pump your system w� I�e Bserve capacib tor S10 to�et flushes. For bnger
sys�em. Cirtwit b�eakers can be left oB, loo much ibw can be added to Why must the grirder p�np basin be above ground lewel7 duration power intenuptbns the grinder WmP system can be �
Ihe sysmm, main6enar�ce access can be obstrucOed. or p�ohibiled First, maintenance personnel must have access to tlie pump basm ffi all power thro�gh a mawal elecOric� trans�r swi0ch, d orre 's eistaNed. This
substances can be flushed into tlie system SimPh� Faltin9 tlie tirtie to times. Second, tlie system is desg�red to handle household wasle only, is a pmcedure tl�at �eQuires cbse atBenbon io detail tl� should be
become famiUar with Me syst�m can help to avoid many costly mistakes. gmund water must not be a9owed to enter tlre Wmp basin. D�d befo�e an eme�gencY oocurs. Airy damape causfld Fo the grinder
Remember, Your grinder Pump serves onN YW� ProPeKY. what you do P�P SYs� bY �Der opero6on wi8 ba d�ar9ad directly Oo the
directly aifects iLs operdtion. Any cosis incurred as a �esult of cus0omer ��r.
misuse, either mtentior� or unin0entional, w� be cha�ged to the au0omer.
EXHIBIT G- GRINDER PUMP SERVICE AGREEMENT
Filed for Record at Request of:
When Recorded Return to:
City Clerk
City of Bremerton
345 Sixth Street, Suite 600
Bremerton, WA 98337
AUDITOR/RECORDER'S INDEXING FORM
Document Tltle(s): 1. Grinder Pump Service Agreement
Reference Number(s) of Documents assigned or released: N/A
Granto�(s)/ �
Declarant:
❑ Additional names on page of document.
Grantee(s): 1. City of Bremerton, a Municipal Corporation
❑ Additional names on page of document.
Legal Descriptlon:
(abbreviated)
❑ Additional legal is on page of document.
Assessor's Property Tax ParceUAccount Number.
GRINDER PUMP SERVICE AGREEMENT
This Agreement is made this day of , 20 between the
CITY OF BREMERTON, a municipal corporation ("City") and
("Owner").
SECTION 1: RECITALS
1.01 The City owns and operates a sewer system in Kitsap County Washington. Owner
owns that certain real property legally described in Exhibit "A" attached hereto and by this reference
incorporated herein ("Property") and is in need of sewer service to the Property. In addition to
compliance with all the City rules and regulations and the payment of all fees and charges for
connection to the City's sewer system, the installation of a grinder pump unit upon Owner's
Property is necessary to facilitate City sewer service to the property. Such grinder pump unit has or
will be installed on Owner's Property pursuant to this agreement which shall be owned by the City.
1.02 In consideration of the City's ownership, operation and maintenance of the grinder
pump unit on the Property, the Owner agrees to the certain terms and conditions relating to the
grinder pump unit as set forth below.
SECTION 2: TERMS AND CONDITIONS
2.01 Owner shall provide the City and its employees or authorized agents and
representatives continuous access to the grinder pump unit on the Property suitable for the operation
and maintenance of the grinder pump unit which may include lifting, removing and replacing such
unit or any part thereof. No landscaping, trees or shrubs shall be planted and maintained in the area
of the grinder pump unit which would interfere with access thereto nor shall any construction or any
other activity be undertaken in the area of the grinder pump unit which would interfere with such
access. Any landscaping, trees or shrubs on the Property shall be maintained by Owner to provide
continuous access to the grinder pump unit. Owner shall maintain continuous access to the top of the
grinder pump unit and shall maintain the top of such unit with a clearance of at least two inches
above the yard subgrade whether such unit is located in a soil, grass, bark or other area upon the
Property. If such unit is not accessable due to landscaping, trees or shrubbery, parked vehicles
located over the unit or any other restriction, the Owner shall be assessed actual costs to the City to
obtain access to the grinder pump unit
2.02 Owner shall provide and pay the cost of power for the grinder pump unit.
2.03 Owner shall pay sewer bills from the City which will include a maintenance charge
for the grinder pump unit as established by City ordinance. Owner shall also pay any assessed costs
pursuant to Sections 2.01 and 2.04 which shall be assessed and processed with the sewer bill.
2.04 Owner shall be assessed actual costs of repair, as determined by the City, in the event
of damage to the grinder pump unit caused by Owner's, tenant's or resident's activities and/or
misuse of such unit. Misuse shall be defined by rules and regulations which have or will be adopted
by the City and shall include but not be limited to the prohibition of glass, metal, plastic, paint,
motor oil, rocks, ceramics and other materials in the grinder pump unit. Misuse shall also include
unauthorized, use, damage of and/or tampering with City control panels or grinder pump tanks or
other activity as may be established by rule or regulation. In the event of damage to the grinder
pump unit, the City shall determine the cause of such damage and assess any charges for Owner's,
tenant's or resident's activities and/or misuse of the unit and the cost of repair or replacement
associated or relating thereto in its sole judgment and discretion.
2.05 Owner shall indemnify, defend and hold the City harmless and not responsible for
damages to Owner or any third party arising out of any damage to personal or real property caused
by the grinder pump unit for any reason including overflow, power failure, and/or temporary loss of
service or from any liability for any personal injury or property damage relating in any way to the
grinder pump station including its installation, operation, repair and maintenance, and from any
power failure resulting in inoperation of the grinder pump unit for any period of time, except due to
the sole negligence of the City. Further, Owner hereby releases the City from any damage to trees,
shrubs, grass and any other type of landscaping relating to the grinder pump unit and the City will
use reasonable care to avoid any such damage.
� 2.06 Enforcement of this agreement shall be by any proceeding at law or in equity against
any person or persons violating or attempting to violate any term or condition herein, either to
restrain violation or recover damages. Failure by the City, or any successor thereto, to enforce any
term or condition contained herein shall in no event be deemed a waiver of right to do so thereafter.
2.07 All terms, conditions and provisions herein shall be covenants running with the land
described in Exhibit "A" attached hereto and shall be binding upon the parties' successors, heirs and
assigns. The City shall record this agreement following its signature by the Owner and the City with
Kitsap County Office of Records and Elections.
By
("Owner")
By
("Owner")
(Notary Acknowledgement on Next Page)
STATE OF WASHINGTON )
)
COUNTY OF KITSAP )
I certify that I know or have satisfactory evidence that is
the person (s) who appeared before me, and said person (s) acknowledged that
signed this instrument and acknowledged it to be free
and voluntary act for the uses and purposes mentioned in the instrument.
Dated
Notary Public in and for the State of
Washington, residing at
My Appointment Expires
ACCEPTED THIS day of , 20
CITY OF BREMERTON
B
Its
R:U.egaAL,egal\Contracts�PUBLIC WORKS\Grinder Pump Service Agreementl 5-14-09.doc
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City of Bremerton Proposai
July 9, 2010, 4:00 pm
1. Names of Individuals who will be working on the proposed services and their area of
responsibility.
Correct Equipment, Inc.
2. Specific experience of individual relative to the request for proposal requirements.
Howard Taub: 15 years
Bob Thurston: 15 Years �
Josh Herrmann: 2 years
Zach Prindle: 2 Years
3. We have applied for a Bremerton business license.
4. Description of inethodology.
A. Check pump running amps with clamp on ammeter and note in alarm panel. Note any
decrease in amps from the previous check.
B. Turn off pump and test alarm.
C. Pump down checking pump down time.
• D. Observe conditions inside panel for moisture.
E. Observe conditions inside pump station for storm, ground, o� irrigation water intrusion.
F. While running pump, check for leaking discharge connections.
G. While running pump, check for bearing noise.
F. Check that landscaping has not been altered so as to channel storm water into the
station vent, or to bury the pump station lid.
5. Description of proposed methodology for property owner contact and
notification of the work to be performed.
A. We propose to leave a card on the front door indicating that we have checked the
pump. We will not be contacting the property owner for any other reason.
14576 NE 95 Street, Redmond, WA 98052
(425) 869-1233 Phone
(425) 869-1033 Fax
www.correctequipment.com
6. Discuss any special conditions, other fees, other services, or deviations from the proposal
specifications.
A. An additional fee of $50 will be charged if we have to return for the following reasons:
1. The alarm panel is locked with an unauthorized padlock.
2. The alarm panel or pump is behind a locked gate.
3. The alarm panel or pump is inaccessible due to dogs.
7. Provide contact name and phone number for each of the following areas:
corporate office and local office branch contact
Correct Equipment, Inc.
14576 NE 95 Street
Redmond, WA 98052
425-869-1233
Bob Thurston
360-301-3535
Howard Taub
425-446-2201
Josh Herrmann
425-890-9159
Zach Prindle
425-449-6368
8. Provide at least five (5) references, including entity name, contact person, telephone number
and services used. Municipal references preferred.
A. City of Bainbridge Island
280 Madiaon Avenue N.
Bainbridge Island, WA 98810
Lay Chin Foo 206-730-4102
B. Lummi Tribe �
2156 Lummi View Drive
Bellingham, WA 98226
Bill McCort 360-758-7167 .
9. Non-Collusion Affidavit — Attachment A
2
Attached
10. Provide labor rates for Preventative Maintenance, Emergency Callout and
Planned Maintenance pursuant to Exhibit e of Attachment B.
Attached
3
ATTACHMENT A
NON-COLLUSION AFFIDAVIT
State of Washington)
)
County of Kitsap)
The undersigned, being duly sworn, deposes and says that the person, firm, association,
co-partnership or corporation herein named, has not, either directly or indirectly, entered
into any agreement, participated in any collusion, or otherwise taken any action in
restraint of free competitive bidding in the preparation and submission of a proposal to
the City of Bremerton for consideration in the award of a Contract on the improvement
described as follows:
GRINDER PUMP SYSTEM MAINTENANCE AGREEMENT
_ �
Firm
Authorized Signature
. �
Title
Signed and sworn to before me this
�c� � day of , 2010.
No .� ��P�� '',�.
,�. A ��.,
��'t�••''y\ON�f,�f' �tC ��',
SEAL: ���a..�.,y i,��,•.��;
��� ��i �otaA r �'� :cn :
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Grinder Pump System Maintenance Agreement — RFP
June 24, 2010
Page 7 of 7
DATE SUBMIT'TED:
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
,�
.......................................................................................�
SUBJECT: Award of Maintenance Committee Meeting Date: 7/28/10
Agreement for Elevator Service, COLTNCIL MEETING Date: 8/04/10
Maintenance and Monitoring. Department: PW & Utilities
Presenter: Wayne Hamilton Gfi',��
Phone: 473-5207
SUMMARY: The Maintenance Agreement for Elevator Service of Public Works & Utilities is due
to soon expire. This new agreement with Thyssenkrupp Elevator Corporation, University Place,
Washington, will consolidate all current and future service accounts, standardize dates & reduce costs
for maintenance services. The department requests approval of the Maintenance Agreement for five
(5) years from September 1, 2010 to August 31, 2015.
ATTACHMENTS: Bid Proposal from ThyssenKrupp Elevator Corporation.
. �
FISCAL IMPACTS (Inclut�e Budgeted Amount): Funds are budgeted for the current budget year
and would be budgeted for the remaining term of the contract. $45,000.00 Annually
APPROVALS:
DEPARTMENT DIRECTOR: , _�
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
i • �
COMMITTEE CHAIR � � �t��(,,
COUNCIL PRESIDENT: � CONSENT AGENDA �
GENERAL BUSINESS ❑
PUBLIC HEA.RING ❑
RECOMMENDED MOTION: That the council approves the award and authorize the Mayor to
finalize and execute the agreement with substantially the same terms and conditions as presented.
COUNCiL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Contintie ❑ No Action
� Platinum Maintenance Agreement
i.
Purchaser: City of Bremerton '
345 Sixth Street, Suite 600
Bremerton, WA 98337
Hereinafter referred to as "Purchaser", "you', and "your".
LoCadon: Various Locations - See Attachment "A"
, WA
By: ThyssenKrupp Elevator Corporation
7006 27th Street W Suite A
University Place, WA 98466
Telephone: 253-566-1751, (253)606-2838
Fax: 253-566-1911
E-Mail: karen.weinsteinC�thyssenkrupp.com
Internet: www.thyssenkruppelevator.com
Hereinafter referred to as "ThyssenKrupp Elevator Corporation", "ThyssenKrupp Elevator', "we", "us" and "our".
PLATINUM MAINTENANCE AGREEMENT
ThyssenKrupp Elevator agrees to maintain Purchaser's etevator equipment described below in accordance with this agreement.
We will endeavor to provide a comprehensive maintenance program designed to protect your investment and maximize the
performance, safety, and life span of the elevator equipment to be maintained.
Equipment To Be Maintained �
Building Name Unit Quantiry Manufacturer Type of Unit Application of UnR Unit ID w Serial �F
City of Bremerton- Harborside 2 ThyssenKrupp Roped Hydraulic Passenger ER2849/50
Ciry of Bremerton - � ThyssenKrupp Hydraulic Passenger ER8629
Harborside
B�emerton Treatment Plant 1 Otis Hydraulic Passenger 5517PH
Bremenon Police Dept. 1 Otis Hydraulic Passenger 5652PH
Naval Museum 1 ThyssenKrupp Hydraulic Passenger EW1762
Bremerton Parking Garage 1 ThyssenKrupp Hydraulic Passenger E35934
Bremerton Municipal Court 1 Otis Hydraulic Passenger HC22204
ThyssenKrupp Elevator
�
Americas Business Unit � �
- ••
- Platinum Maintenance Agreement
Preventative Maintenance Program
We wili service your equipment described in this agreement on a regularly scheduled basis. These service visits will be performed during normal
business working days and hours, which are defined as Monday through Friday, 8:00 AM to 4:30 PM (except scheduled holidays). All work
performed before or after normal business working days and hours shall be considered "Overtime".
ThyssenKrupp Elevator will perform the following services:
. Examine your elevator equipment for optimum operation. Our examination, lubrication and adjustment will cover the following
components of your elevator system:
o Convol and landing positioning systems
o Signal fixtures
o Machines, drives, motors, governors, sheaves, and wire ropes
o Power units, pumps, valves, and jacks
o Car and hoistway door operating devices and door protection equipment
o Loadweighers, car frames and platforms, and counterweights
o Safety mechanisms
• Lubricate equipment for smooth and e�cient performance
. Adjust elevator parts and components to maxim�ze performance and safe operation
Full Coverage Parts Repair and Replacement
ThyssenKrupp Elevator will provide full coverage parts repair and/or replacement for all components worn due to normal wear, unless specifically
excluded in the "Items Not Covered" or "Other Conditions" provisions herein. We maintain a comprehensive parts inventory to support our field
operations. All replacement parts used in your equipment will be new or refurbished to meet the quality standards of ThyssenKrupp Elevator.
Most specialized parts are available within 24 hours, seven days a week. We will relamp all signals as required (during regularly scheduted visits).
Maintenance Control Program
ThyssenKrupp Elevator performs service in accordance with our written Maintenance Control Program. This program meets or exceeds any and
all requirements of ASME A 17.1-2007 Code, Section 8.6. The Maintenance Control Program includes ThyssenKrupp Elevator's Maintenance
Tasks & Records documentation which shall be used to record all work performed on the equipment and is provided with each controller. We do
not perform any tests unless such tests are specifically listed as included elsewhere in this agreement.
Quality Assurance
To help increase elevator performance and decrease downtime, our technicians utilize the latest industry methods and technology available to us
for your specific brand of elevator. They will be equipped with our tools, dceumentation and knowledge to troubleshoot your unique system, as
welf as access to a comprehensive parts replacement inventory system.
Behind our technicians is a team devoted to elevator excellence. Technicians are supported around the clock by a team of engineers and field
support experts, Our North American technical support facilities continuously research advancements in the industry and in your equipment.
Also, our internal qualiry conuol program ensures optimum and reliable operation of your elevator equipment.
To assure that quality standards are being maintained, we may conduct periodic field quality audit surveys. Your dedicated ThyssenKrupp
Elevator representative will be available to discuss your elevator needs with you in all aspects of service and modernization. In addition, you may
receive recommendations for upgrades that will also provide you with budget options designed to enhance the appearance, performance and
safery of or meet Code requirements for your equipment over time.
Service Requests during Normal Working Days and Hours
Service requests are defined as any request for dispatch of our technician to the location of the equipment covered in this agreement from one or
more of the following: you or your representative, the building or building's representative, emergency personnet, passengers through the
elevator's communication device and/or from VISTA Remote Monitoring through the elevator's communication line. Service requests include
minor adjustments and response to emergency entrapments that can be accomplished in two hours or less (excluding travel time) and do not
include regularly scheduled maintenance visits.
We will respond to service requests during normal business working days and hours, as defined above, at no additional charge.
Overtime Senrice Requests
On all overtime service requests, we will absorb straight time costs for labor, and you will be responsible for the difference between the straight �
time costs and overtime costs for labor. Labor costs include travel time, travel expenses, and time spent on the job. Overtime service requests
are pertormed before or after normal business working days and hours.
VIEW�
VIEW is ThyssenKrupp Elevator's customer oriented, online service activity reporting system. VIEW allows building owners and managers to
monitor our maintenance and service call activity. VIEW can be accessed via the Internet any time, day or night. You can "VIEW' service tickets
associated with a single elevator serviced under this agreement, for all the elevators at the location serviced under this agreement, or across an
entire portfolio of elevator equipment that is serviced by ThyssenKrupp Elevator. Special considerations regarding VIEW are included herein.
Elevator Mamtenance Agreement iK• 106• 1470
TK PA 03/09 Page 2 0( 7
� Platinum Maintenance Agreement
❑ VISTA� (Check box if included)
VISTA Remote Monitorin� is ThyssenKrupp Elevator's exciusive service for monitoring the status and performance of your elevator(s). VISTA
monitors compatible eqwpment 24 hours per day, 7 days per week, and 365 days per year. Constantty monitoring performance data on your
equipment prov�des ThyssenKrupp Elevator the abiliry to respond to operational irregularities quickly and more e�ciently. With VISTA, we can
often dispatch a service technician to your location before any interruption in elevator service occurs. Service visits based on VISTA data will be
made during normal business hours on normal business days.
� SoundNet� (Check box if included)
SoundNet is ThyssenKrupp Elevator's 24-hour telephone monitoring and emergency call service. Our representatives are vained to handle
elevator calls and they can assess the situation and qwckly dispatch a technician when necessary. If needed, they can stay on the line to reassure
a stranded passenger that help is on the way. SoundNet maintains di�ital recordings and comPuterized records of the time, date, and location of
calls received and action taken fw the beneftt of passengers and building owners. Special considerations regarding SoundNet are set forth below.
� Periodic Safety Testing (Check box if included)
ThyssenKrupp Elevator will test your equipment in accordance with those annual periodic testing requirements as outlined in the American
National Safery Code for Elevators and Escalators, ANSI A 17.1, which are in effect at the time this agreement is executed. In the event that the
state, city or local governing authwity in which the equipment is located has adopted different re4uirements, ThyssenKrupp Elevator wili test your
equipment in accordance with those annual periodic testing requirements in effect at the time th�s agreement is ezecuted. You agree to pay for
arry costs of the inspector and/or inspecdon fees. Special consideratlons regarding Periodic Safety Testing are set forth below.
Product Infom�a�on You agree to provide ThyssenKrupp Elevator with cuRent wiring dia�rams that reflect all changes, parts catalogs, and
maintenance insVuctions for the equipment covered by this agreement (exception: we will supp y all of the above for new ThyssenKrupp elevators
at no additional cost). You agree to authorize us to produce single copies of any programmable device(s) used in the equipment for the purpose
of archival back-up of the software embodied therein. These items wiil remain your property.
Safe . You agree to instruct or warn passengers in the proper use of the equipment and to keep the equipment under continued surveillance
by competent perwnnel to detect irregularities between elevator examinations. You agree to immediately report any condition that may indicate
the need for correction before the next regular examination. You agree to immediately shut down the equipment upon manifestation of any
irregularities in either the operatlon or the appearance of the equipment, to immediately notify us, and to keep the equipment shut down until the
completion of any repairs. You agree to give us immediate verbal notice and writte� notice within ten (10) days after any occurrence or accident
in or about the elevator. You a�ree to prowde our personnel with a safe place to work. You agree to provide a suitable machine room, including
secured' doors, waterproofing, lighting, ventilation, and appropriate air temperature conVOl to maintain that room at a temperature between 50°F
and 90°F. You also agree to maintam the elevator Pit in a dry condition at all times. Should water or other liyuids become present, you will
conVact with others for removal and the proper handhrx� of such liquids. We reserve the right to discontinue work in the buildin� whenever, in our
sole opinion, our personnel do not have a safe place to work. You also agree that if ThyssenKrup� Elevator's inspection of a piece of equipment
serviced under this agreement �eveals an operational problem which, in ThyssenKrupp Elevator s sole judgment, jeopardizes the safety of the
riding public, ThyssenKrupp Elevator may shut down the equipment until such time as the operational problem is resolved. In that event,
ThyssenKrupp Elevator witl immediately adwse you in writing of such action, the reason for such action, and whether any proposed solution is
covered by the terms of this agreement.
Othe�. You agree not tope rmit others to make alterations, additions, adjustments, or repairs or replace any component or part of the
equipment during the term of this agreement. You agree to accept our judgment as to the means and methods employed by us for any corrective
work under this agreement.
In the event of the sale, lease or other transfer of the ownership or management of the premises in which the elevator(s) or equipment described
herein are located, you agree to see that such vansferee is made aware of this agreement and agrees to assume and/or be bound by the
conditions hereof for the balance of the unexpired term of this agreement. Should the Vansferee fail to assume this agreement, you shall remain
liable for all unpaid amounts, including those owed for the balance of the cuRent unexpired term of this agreement.
It@Il'IS NOt COV�@d. We do not cover cosmedc, construction, or anciilary components of the elevator system, including the finishing,
repairing, or replacement of the cab enclosure, ceiling frames, panels, and/or fixtures, hoistway door panels, door frames, swing door hinges and
closing devices, silis, car flooring, floor covering, lighting fixtures, ceiling li�ht bulbs and tubes, main line Power switches, breaker(s), feeders to
conVoller, below ground or unexposed hydraulic elevator system, includmg but not limited to, jack cylinder, piston, PVC or other protective
material; below ground or unexposed pipmg, alignment of elevator guide rails, smoke and fire sensors, fire serv�ce reports, all communication
and entertainment devices, securtty systems not installed by us, batteries for emer�ency lighting and emergency lowering, air conditloners,
heaters, ventilation fans, pit pumps and all other items as set forth and excluded in this agreement. Five year load testing is not covered as part
of this agreement.
VIEW�. ThyssenKrupp Elevator agrees to provide a user name and password to Purchaser via ThyssenKrupp Elevator's Internet website,
www.tke-view.com, for your access to maintenance and service call activity. Purchaser's Internet availability equipment (including hardware and
software) and Internet connection shall be provided by others. You acknowledge that data reported prior to January 1, 2004 may not be all-
inclusive of work actualty performed. Additionally you acknowledge that any work performed by repair, modernization, and/or construction
personnel may not be included or accessible in ViEW until ThyssenKrupp Elevator's PDA system for time reporting is fully dep�oyed to all field
employees. Requests for additional information and maintenance and service call activity tickets which are not generated by electronic means
shall be made to your local ThyssenKrupp Elevator branch office as shown on pa�e 1 of this agreement. ThyssenKrupp Elevator reserves the
right to resVict access to this information if Purchaser's account has an outstanding unpaid balance greater than 30 days and/or if you have
provided written notification of your intent to cancel our agreement and/or in the event of anticipated, pending or instigated litigation by either
pany.
Elevata Malntenance Agreement TK•106-1470
TK PA 03/09 Page 3 of 7
� Platinum Maintenance Agreement
Other Conditions With the passage of time, equipment technotogy and designs will change. It any part or component of your equipment
covered under this agreement cannot, in our sole opinion, be safely repaired and is no longer stocked and readily available from either the
originai equipme�t manufacturer or an aftermarket source, that part or component shall be considered obsolete. You will be responsible for all
charges assceiated with replacing that obsolete part or component as well as all charges required to ensure that the remainder of the equipment
is functionally compatible with that replacement part or component. In addition, we will not be required to make any chan�es or
recommendations in the existing design or function of the unit(s) nor will we be obligated to install new anachments or parts upon the equipment
as recommended or directed by insurance companies, govemmental agencies or authorities, or any other third party. Moreover, we shall not be
obligated to service, renew, replace and/or repair the equipment due to any one or mo�e of the following: anyone's abuse, misuse and/or
vandalism of the equipment; anyone's negligence in connection with the use or operation of the equipment any toss of power, power
fluctuations, power failure, or power sur�es that in any way affect the operation of the equipment; fire, smoke, explosions, water, storms, wind,
lightening, acts of civil or military authonties, svikes, lockouts, other labor disputes, theft, riot, civil commotion, war, malicious mischief, acts of
God, or any other reason or cause beyond our conuol that affects the use or operation of the equipment. You expressly agree to release and
discharge us and our employees for any and all claims and/or losses (including personal injury, death and properry damage, specifically including
damage to the property wh�ch is the subject matter of this agreement) associated therewith or caused thereby. T(�yssenKrupp Elevator shall also
automancally receive an extension of time commensurate uutth any delay in performance caused by or related to the aforementioned and you
expressly agree to release and discharge ThyssenKrupp Elevata nom any and all claims for consequerrtial, special or indirect damages arising
out of the Performance of this agreement. In no event shall ThyssenKrupp Elevator's liabil'ity for damages arising out of this agreement exceed
the remairnng unpaid installments of the current, unexpired term of this agreement.
Should �►our system require any of the safety tests on the commencement date of this agreement, Thyssenl(rupp Elevator assumes no
responsibiliry for the day-to-day operation of the govemor or safeties on Vaction elevators, or the hydraulic sXstem on hydraulic elevators under
the terms of this agreement until the test has been completed and the equipment passed. Should the respectrve system fail any of those tests, it
shall be your sole responsibil'tty to make necessary repa�rs and place the equipment in a condition that we deem acceptable fo� further coverage
under the terms of this agreement. We shall not be liable for any damage to tF�e buildin� suucture or the elevator resulting from the performance
of any safery tests we pertorm at any time under this agreement. If during the inidal firefighter's service test, that feature is found to be
inoperable, you shall be responsible for all costs associated with necessary repair(s) to bring the elevator(s) into compliance with the applicable
elevator codes in your local jurisdiction.
In the event a third Qarty is retained to enforce, consVUe or defend any of the terms and conditions of this agreement or to collect any monies due
hereunder, either wtth or without litigation, the prevailing party shall be entftled to recover all costs and reasonable attorney's fees.
You hereby waive Vial by jury. You agree that this agreement shall be consVUed and enforced in accordance with the laws of the state where the
equipment is located. You consent to �urisdiction of the courts, both state and Federal, of the state in which the equipment is located as to all
matters and disputes arising out of this agreement.
�n the event any portion of this agreement is deemed invalid or unenforceable by a court of law, public policy or statute, such finding shall not
afFect the validity or enforceability of any other portion of this agreement.
Our rights under this agreemerrt shall be cumulative and our failure to exercise any rights given hereunder shall not operate to forfeit or waive any
of said rights and any extension, indulgence or change by us in the method, mode or manner of payment or any of its other rights shall not be
construed as a waiver of any of its rights under this agreement.
Price The price for the services as stated in this agreement shall be One Thousand Eight Hundred Seventy-Five and no/100 dollars
($1,875.00) per month, excluding taxes, payable quarterty in advance.
TU7r1. This agreement is effective for five (5) years staning July 01, 2010 and is non-cancelable.
� Annual Price Adjustments Since our costs to provide you with the service set forth in this agreement may increase, we reserve the right to
adjust the price of our service under this agreemeM accordin�ly. tn the event this occurs, we will adjust your monthly price based on the
percentage chan�e in the average rate paid to elevator exammers. This rate paid to elevator examiners consists of the hourly rate paid to
examiners plus fnnge benefits and union welfare granted in place of or in addition to the hourly rate. Fringe benefrcs include pensions, vacations,
paid holidays, group insurance, sickness and accide�t insurance, and hospital insurance. We also reserve the right to make additional
ad�ustment to the price of our service under this agreement and/ar enact surcharges as needed to account for increased fuel prices when such
increases exceed the Consumer Price Index (CPI) current rate. We also reserve the exclusive right to make additional adjustment to the price of
our service under this agreement in the event that the equipment covered by this agreement is mod�ed from its present state.
Early Paymerrt Discount You may elect to pay in advance for twelve (12) months of service described in this agreement. Such a pre-
payment entitles you to a 3% discount from the annual price in effect at the time of payment.
Overdue Invoices A service charge of 1 Yz% per month, or the highest legal rate, whichever is more, shall apply to all overdue accounts you
have with ThyssenKrupp Elevator that are in any way related to your equipment described in this agreement. If you do not pay any sum due to
ThyssenKrupp Elevator retated to your equipment described in this agreement, regardless of whether it is billed pursuant to this agreement or any
other with us, within sixry (60) days from the billing date, we may also choose to do one or more of the following: 1) suspend alf service until all
amounts due have been paid in full, and/or 2) declare all sums for the unexpired term of this agreement due immediately as liquidated damages
and terminate our obligations under this agreement. If ThyssenKrupp Elevator elects to suspend service, we shall not be responsible for personal
injury, death, damage to properry (including damage to the equipment that is the subject matter of this agreement) or losses of any other rype or
kind that is in any way related the ThyssenKrupp Elevator's suspension of service. Upon resumption of service, you will be responsible for
payment to ThyssenKrupp Elevator for all costs we incur that result from our suspension of service and to remedy any damage caused to your
equipment dunng that time. Time is of the essence.
Acceptance Your acceptance of this agreement and its approvat by an authorized mana�er of ThyssenKrupp Elevator will constitute
exclusively and entirely the agreement for the services herein described. All other prior representations or agreements, whether written or verbal,
Elevata Maintenance Agreement TK-106-1470
TK PA 03/09
Page 4 of 7
Platinum Maintenance Agreement . �
wiN be deented W be merged f�ein and no o1h� changes in or additions to this agreert�eru wiN be recognized unless made in writing and
� ex� l ecuted by both partles. Should your acceptance be in the form of a p�u�chase �� other similar document, theprovisions of this
govem. even in the everN of a conflict. This proposal ts hereby aaepted in its enCvety arxf shall ca�stltute the c�ntlre a reement as
coMemplated by you and us. This proposal Is submitted fir acceptance within or�e-hundred twenty (120) days from the Date Submitted by the
ThyssenKrupp Elevator repre.sentativve indicated below.
No agent or empIoye� shall have the authoriry to waive or modNy arry ot the tertns of dds agreemerk witho� the prior written approval of an
autho�ed Thysseni(rupp Elevatar manager.
��4P �� � CIt�I d 8re�nereon Th�enK�upp Ele�a�or C�p� p�p,��,
� By: g
ts�wre a Tnys��cn�, �►aro► �uve) (s�gnaase otam�o�aea ind+aduan (s�snaan�e a a�ar�or�ea ind�,aq
Gien A. Minter
Karen Weinstein (Print or Type Name) (P►iru a Type Name)
Acoourn Manaaer Branch Manager
253-566-1751
(Print or Type Title) I� or Type TiGe)
Ju� 30. 2010
(Date Sunmitte� (Date of APprovaQ Nate of APPro��
S�f 8/ CO V) S/ d� I 8 b�0 V) S
N@t�
mrougn ics sour�dN� commun�ca�on cerrcer. ThyssenKnipp Elevatar will provide 24-hour telephorre monitoring on all elevator(s) maintained
ur�der the monitoring agreentent, provided such elevaWrs are equipped with operational telephone equi ment capable of �aci a call to
SoundNet's caq center. SoundNet wip receive incoming emergenc�► telePhone calis from the elevator(s� and forward same to �iuct�aser's
designated ernergerw,�r corrtacts. ft shati be Piact�aser's responsibility W submit an executed Contact Data St� (auached as Exhibit 1 hereto) to
enable tl�is servh�e, and to advise Tihyssenl(rupp Elevator immediateiy in writing of a�ry changes to the ernergern,y �ets durh�g the term oF
servke. Purchaser understar�ds that no revision to ert�erger�cy coraacts will be made wifho� ThyssenKrupp Elevator fnst receiving such request in
writlng.
SoundNet se�v�e does not indude maintenara:e seivioe for Customer's te�ne equlPmem, Cuswmer retains possession and comrol of its
tel uipme� and is respo�ible far ensiuing uniMemipted operatlon of the telephones so that they are capable of placing a cau to
SoundWet's ceraex. SoundNet service cannot be provided rvitfaut a telephone located within the elevatais) described in this agreerriern that
has the caliing capabiliry described above.
ThyssenKrupp Elevator shall nat be held responsible or liable for arry daim, ir�ury, delay, death or detentlon of loss of Iffe, or loss of property
�esuld�9 from telephone equipment fail�ue, false alarms or IntertupUon of tclephone service or inaccurate data set forth in a�ry related executed
CoMaet Data SFieet. We do not assume any duty or respor�biHty to advise any caller to take or not take any sp¢aflc action resulang from an
of a n�y9�YequipmerxP�� �9�Y or any otl�er situation indudlrg, but rat limited W, ernrapment of persons, evacuatlon, repair or retum W service
If SoundNet is unable to reach Customer's designated ert�ergency contacts. a se�vice technician may be di5patched to the site at Punchaser's
expense in accordance with Thyssen� Eh.watar's applicable billing rates. Purchaser a�s that R is within Uie reasonable disaedon oi
SoundNet service call representatives to d patch a rnechaMc ar contact emergencY p�nnel if Custamer's desi�nated emergency caMaets are
unavailable. Customer agr�ees W pay ali charges for servlces pr+ovi� by any person, aganiiatlon a municipaqty c�tacted as a res�dt of arry
�9�Y �' P��d emergency call.
ThY��PP Elevator's top � is the satisfaction of au cuswmers. If during the term of this A t, ThyssenKrupp Elevator fails to
P�operly pertorm s�vices in a ance with the terms and conditlons of this Agreerr�ent, Pu�chaser II advise TF�yssenKrupp Elevator of the
sp�i� defici�► in wKitirg and shaA albw a reasonable period ot thirty (30) days irom the date of the written ratke to caRect the deflc . In
the event ThyssenKrupp Elevator fails to coRect the deficiency in the allotted time, Pu�haser shall have the rigM to terminate this agreeme�pon
Elevatar Mebimna�xe Agremnent
Tl( PA 03/09 TK-108-1470
Page S oi 7
� Platinum Maintenance Agreement
thirty (30) days prior written notice to ThyssenKrupQ Elevatw. Written notices shall be sent by certified mad, return receipt requested to the
address set forth on page 1 of this agreement. Time �s of the essence.
Submission of Proposed Agreement when Original Agreement in Full Force and Effect
In the event that Purchaser and ThyssenKrupp Elevator are parties to an existing elevator maintenance agreement at the time this proposed
agreement is submitted for consideration, the existing agreement will remain in full force and effect until such time as this proposed agreement is
accepted and fulty executed in writing by both parties. Upon full acceptance by both parties, this proposed agreement shall supersede all prior
agreements.
Travel Time and Mileage on Overtime Service Requests
Purchaser shall reimburse ThyssenKrupp Elevator for all travel time and mileage expended on all overtime service requests. Such costs will be
invoiced at our overtime billing rates and shall be roundtrip from the disPatching location to the building location and return. Overtime service
requests are defined as any request requiring dispatch of a service technician(s) that is fulfilled before or after normal business days and hours as
indicated in the agreement.
Elevator Ma�ntenance Agreement TK-106-1470
TK PA 03/09 Page 6 0l 7
� Platinum Maintenance Agreement
Exhibit 1- Contact Data Sheet
Complete Building Information Complete Billing Informadon
This Various Locations - See Attachment Company Bill To (�NTERNAL USE ONIY)
contact ��q�� Name:
data is — Elevator:
for the Billing Address: Branch:
building City, State, Zip: Service:
Iceated WA
at: Attn Line: Contract:
Total No of Elevators in Building:
Elevator 3 Elevator Tele hone Number indudin Area Code Elevator i Elevator Tele Number indudi Area Code
In the event of an emer enc , or erceived emer enc , one or more of the followin are to be rimar Purchaser contacts:
Contact Name Tttle Primary Telephone # Secondary Telephone #�
1.
2.
3.
4.
lf unab/e to �each anyone at the above listed numbers, SoundNet has the exp�ess permission ot Purchaser to contact the e%vator seivice
company /isted be%w.
Elevator Service Company: ThyssenKrupp Elevator Phone Number: (800)838-0903
In the event of an Emergency or perceived emergency, SoundNet has the express permission to contact one or more of the following (911 is not
suffident, local phone numbers are require�:
Police Departmern: U
Flre DepartrneM: (_�
Special instructions/remarks:
It is the responsibility of Purchaser to immediately advise SoundNet in writing of any changes to the contacts or numbers listed on this Contact Data Sheet.
Purchaser agrees to pay all charges for services incurred by any persan, organization or municipality as a result of any emergency or perceived emergency call. It
is also expressly understood that SoundNet does not have and does not assume any duty or responsibility for any person or entity that fails to respond to arry
emergency or perceived emergency sRuation.
ThyssenKrupp Elevator Corporadon: City of &emerWn ThyssenKrupp Elevator Corporadon Approval:
By: By: By:
(Signature of ThyssenKrupp Elevator Representative) (Signature of Authorized Individual) (Signature of Authorized Indivicival)
Glen A. Minter
Karen Weinstein (Print or 7 e Name
yp ) (Print or Type Name)
Account Manaaer Branch Manager
253-566-1751
(Print or Type Title) (Print or Type Title)
June 01. 2010
(Date Submitted) (Oate of Approval) (Date of Approval)
Elevala Mamtenance Agreemenl �K-106-1470
TK PA 03/09
Page 7 of 7
City of Bremerton Locations - Attachment "A"
Buildin Address E ui ment Monthl Cost Cunent Manthl
Ci of 8remerton - Harborside 60H00 Washin ton Ave; Bremerton Th senKru ER2849/50, ER8629 $900 1134.07
Ci of Bremerto� - Police 7025 Burwell Street; Bremerton Otis - 5652PH $195 375.52
Naval Museum 251 First Street• Bremerton Th senKru - EW1762 $195 212.4
Bremerton Parkin Gara e 405 Washin ton Ave; Bremertan Dover E35954 $195 247.89
Bremerton Treatment Piant 1600 O ter Ba Ave.; Bremerton Otis - 5517PH 195 295.27
8remerton Munici I 550 Park Ave.; Bremerton Otis - HC22204 $195 286.6
TOTAL 7
CORD CERTIFICATE OF LIABILITY INSURANCE oate
SPECIMEN
roducer ILLIS OF ILLINOIS INC This certificate is issued as a matter of intormation only and confers
33 S WACKER DRIVE SUITE 2000 no righis upon the certificate holder This certificate does nol
HICAGO IL 60808 amend, extend or alter the coverage afforded by the policies below
NSURERS AFFORDING COVERAGE AIC #
ontact Helen Chen Ph 31��?88-7489 FY "i17. INSURER A ez��gton Insu��nce Cmmnany, , 19437
ke cerl�ficates(�•��iitis c,:�7 '
Insured HYSSENKRU�'? FLEVATO� CORPC:RA'SON INSURER B a�zsau Bus Ins Col�ti'ausAU , 28089/26042
� � � ndr.rwriters Ins Co �
, ' ! INSURER C nde,nniti� Ir�s Cobf IdAIACE AmenCan ; 43575/22887
. ' �s Co '
INSURER D
ontact INSURER E
overages
HE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED
OTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
ERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE
ERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADD'L Type Of Insurance Policy Policy Policy Limits
LTR INSRD Number Effective Expiration
A eneral Liability 037205277 10/01/2009 10/01/2011 Each Occurrence $2,000,00
X Comrlle GenBr�,f �3Zao5?7,8 � ire amage -� $2,000,00
X O �rtence � � , � ; F � �rsb Adv.enjury ? `� S2, 00,00
i I� � � ral A�gtegat� $2,000,00
er�l Agg LI 't ApPlies f �� ; `� r�uctS-,�omp/Ops Ag�r Includ
e�: - • � , � I � 1 � � i � �
Pol � Proj � Loc
B utomobile Liability ASK291438879019 10/01/2009 10/01/2010 ombined Single Limit $2,000,00
X ny Auto (AOS) Bodily Injury (Person)
II Owned Autos ASJZ91438879039 odily Injury (Accident)
cheduled Autos �PR� roperty Damage
Hired Autos
on-Owned Autos
arage Liability uto Only (Accident)
n Auto ther Than Auto Only:
Y Each Accident
- _, a - 9 �- _ --�
Excess Liability � � �. a� O [reoc�� � �
Occur �'� � - ; f 99 , 9at� ;
Cla�msMadBf 1 I � �
DeBuE�ibl�.. " ` , � , � . �
Retention $
C orker's Compensation and WLRC45702911 10I01/2009 10/01/2010 WC Statutory Limit
Employers' Liability (AOS) Othe
y Proprietor / Partner / Executive Officer / WLRC4570290A EL Each Accident 1,000,00
ember Excluded? (CA) EL Disease - Policy Limit 1,000,00
If yes, describe under Special Provisions below EL Disease - Ea Employee 1,000,00
ther Coverages
Description of Operation/LocationsNehiGeslExGusions Added 8y EndorsemenUSpecial Provisions ' � � '
RE JOB# SPECIMEN SPECIMEN , �
Certiflcate Holder ancellation # SPECIMEN
hould any of the above described policies be cancelled before the expiration date
hereof, the issuing insurer will endeavor to mail 30 days written notice to the
ertificate holder named to the left, but fadure to mail such notice shall impose no
bligation or liabildy of any kind upon the company, its agents or representatives
Authon: ed Representative ��� /� ���
SPECIP.IEN r_�/� �..
cord 25 (2001lOS) Acord Corporation 1988
,
DATE SUBMITTED:
' � AGENDA BILL � �
CITY OF BREMERTON �
CITY COUNCIL
■r ��������������������������������������������������������������r�����������������������
SUBJECT: Awazd of Janitorial Services Committee Meeting Date: 7/28/10 "
Contract for City Facilities. (State of COUNCIL MEETIIJG Date: 8/04/10
Washington Contract #00508) Department: PW & Utilities
. Presenter: Wayne Hamilton
Phone: 473-5247
SUMMARY: The Janitorial Services Contract of Public Works & Utilities has expired. The City is
seeking to accept the Washington State Contract for Janitoria.l Services to obtain best available pricing
for these services. The State Contract Award is with A-1 Performance, Inc., Aberdeen, WA. The
department requests approval of the Janitorial Services Contract #00508 for one (1). yeaz from
September 1, 2010 to August 31, 2011.
ATTACHMENTS: State of Washington Janitorial Services Contract Summary Sheet
Con�Yat,-f' � 0050$ �'vr Pvrc-G�as�o� � c�ea►��K Se.rv�ces
Vnde1^ �t-11e. At�c`N�or y oi'r C-�a�2r 43. �q o � �e �tc.w 9 o�va�.�oc�te i n
i'�. C i CterK's o�`# i c.e. • W�� �klt coP;e s o�'r (,�10 r1�Ca�'�rtt.c. �Zo� g q
� � CG� rt'�ktl
FISCAL IMPACTS (Include Budgeted Amount): Funds are budgeted for the current budget year
and would be budgeted for the remaining term of the contract. Amount not to exceed $5,500.00 per
month.
APPROVALS:
DEPARTMENT DIRECTOR: J � ---J
CITY ATTORNEY: .�
FINANCE DIRECTOR:• "
MAYOR: �
COMMITTEE CHAIR � - �O�'(,
COUNCIL PRESIDENT: CONSENT AGENDA
GENERAL BUSINESS ❑
PUBLIC HEARING ❑
RECOMMENDED MOTION: That the council approves the award and authorize the Mayor to
finalize and execute the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: ❑ A�prove ❑ Deny ❑ Table Continue
❑ ❑ No Actio»
Department of General Administration - Contract 00508 Summary Page 1 of 2
General Administration ����
�� :' �. f i tl � iY 4< 8 ) 4 i'� 1 1 y
Office of State Praurement - Customer Service (360) 902-7400 or amail@ga.wa.gov
Janitoriai Services Contract
Contract#: 00508 Repiaces: 01902 Related Contracts: 11305,02402,00806, 00307 Supplies only
TWO TIER CONTRACTING PROGRAM STREAMUNG THE PROCE55 FOR )ANITORAI SERVICES.
This contractlng program offers severai benefits for Janitorial Services:
•Extremey competltive pridng
•A large pool of pre-qualifled vendors to handle small, medium and large jobs
•MWBE partldpadon
•Flexibility
Current Term Start Date: 11-17-2008 Award Date: 11-142008 Est. Annual Worth: $3,500,000
Cutrent Tenn Stop Date: 11-16-2010 Flnal Term End On: 11-16-2018 Commodity Code(s): 9750,9752
Diversity: 9°rb WBE 1996 MBE # of Bids Received: 50
Who can use thts contractT
* Washington State agencies
m Qualifled Cooperative Members (Political Subdivisions/Non-Proflt Organizations)
» Participating Colleges, Universitles, Community � Technical Colieg�
Contract Documents � Resources �
A View Current Contract Information (CCI) A Contract Activity ,
° Origlnal Soliatatlon Document � ° Submit Contractor Feedback
y Solicitation Addendum p Best-buy Nodfication
�' Soliatation Results Summary (Bid Tab) ,
Contractors(s): Diversity
CLENE TECH, INC. M
LILLIE RICE CENTER, INC.
AAA CHAMPION INTERPRIZE
INNOVATNE SERVICES NW
HOLLY RIDGE CENTER
BUENAVISTA SERVICES INC, M
MRS. CLEAN
0-P COMERICAL JANITORIAL SERVICES INC. M
ENVIRONMENT CONTROL OF TUKWILA
EMACULATE CLEANIN6 SERVICES
A BRITE-WAY WINDOW CLEANERS
NATIONAL MAINTENANCE COfYTRACTORS
DONE RTTE CLEANING SERVICE
AAA CHAMPION LLC
SON INDUSTRIES INC.
NW COMMERCIAL CLEANING
4M ]ANITORIAL SUPPLY LLC W
M B P JANITORIAL SERVICES M
A-1 PERFORMANCE INC.
KIM ENTERPRISES, INC M
https://fortress.�va.�ov/�a/auns/ContractSearch/PrintContractSummarv.asi��c?c=005�R (,/� 1 /�(11 �
Department of General Administration - Contract 00508 Summary Page 2 of 2
AMERICAN BUILDING MAINTENANCE
CLEAN-RITE JANTfORIAL INC/ DAVE INOCENCIO
BUSY'B'
W
PROVIDENT HORIZON GROUP
ENVIRONMENT CONTROL - NORTH SEATTLE
SMS CLEANING, INC.
SAO ]ANITORIAL SERVICES LLC M
PARKER CORPORATE SERVICES, INC.
ELMVIEIN
J & T CLEANERS
NBM CORPORATION
BRYANT CLEANING SERVICE INC
DEL SOL, INC. M
COASTAL BUSINESS SERVICE GROUP
SAMCO ]ANITORIAL SERVICE
THURMAN QUAI.ITY JANITORIAL SERVICES, INC.
DARBY ]ANITORIAL SERVICES , M
EASTSIDE COMM'L BLDG. MAINT., INC.
KATHY'S )ANITORIAL SERVICE W ,
CASCADE CHRISTL4N SERVICES
ADVANTAGE BUILDING SERVICES
ACTION SERVICES CORP.
ARGUS JANTTORIAL SERVICE, INC.
ALL BRIGHT ROOR CARE INC W
OPERATION OMNI ` W
OMEGA BUILDING MAIIYTENANCE C0. INC.
M=OMWBE Certifled Mlnority Owned W=OMWBE Certifled Women Owned MS=SeIf Identlfled Minortty Owned WS=Self IdentfFled Women Owned
Information about the number of bids received is included to show:
• Vendors which contracts would benefit from more competition.
• Assure our customers that we sought the best overall value through as many competltive bids as possible.
EnterpHse Contracfi
The GA Enterprise Contracting Team analyzes spending pattems to most effectively leverage the state's collective buying power. This
� is aligned with the state's goals for savings, diversity and environmental protecaon. Extensive stakeholder work is conducted to
ensure that contract users receive the goods and services that meet their needs and the best value. Contract sales compared to off-
contract sales are monitored to assess the success of the contract.
https://fortress.wa.�ov/�a/luus/ContractSearch/Print(`ontractSummarv ��nx�r=��5f1R �i� � i�ni n
,�ti'' Ecu,
k:j��� 4.�.f
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State of Washington
DEPARTMENT OF GENERAL ADMINISTRATION
Office of State Procurement
Rm. 201 General Administration Building, P.O, Box 41017 • Olympia, Washington 98504-1017 •(360) 902-7400
csmail@ga.wa.gov
Janitorial Services Contract 00508
Work Contract #20489
REVISION ID 05105/10
Bid responses must be received no later than 2:00 PM Thursday, June 03, 2010
Bidder Company Name: A•1 Performance Inc. Not Applicable
Bidder Point of contact: Doug Fraley Jr. douara�a�oerformance.com 360•538-0501
Site Supervisor: Doug Fraley Jr. douaCa)aloerformance.com 800-876•7135
«< Check Box if subcontractors will be used and complete the Subcontractor Information tab
Agency Name: City of Bremerton (Public Works Operations and Admin) Work Request Number: 20489
Anticipated Contract Life: 1 Years Anticipated Start Date: 1-Ju1-10 g
. Building Type: Other Mandatory Site Visit Date: 19•May-2010 Time: 12:OOpm
Estimated Square Feet: 10,000 # of Floors: 2 County: Kitsap Date Issued: 26-Apr-2010
Approved working hours Monday - Friday 6pm - 7am
% Weighting to be applied to: Pricing: 80% References: 10% Quality Assurance: 10%
Work to be oerformed at: Client Contract Administrator: Send billinq information to:
Street Address: 100 Oyster Bay Ave N 100 Oyster Bay Ave. N 100 Oyster Bay Ave N.
Street Address:
City & Zip Bremerton WA 98337 Bremerton WA 98312 Bremerton WA 98312
Point of contact Chris Mottner 1 Mike Bishop Chris Mottner 1 Mike Bishop Facilities Dept.
Phone: 360 473•2316 360 473-2316 360 473•2316
Fax: 360 473-5360 360 473-5360 360 473-5360
Ef11211: chris.mottnerla�ci.bremerton.wa.us chris.mottnerCa�ci.bremerton.wa.us chris.mottner(o�ci.bremerton.wa.us
FeClllty S2CUflty: Background Check required.
�I ianitorial prevailinq waqes bv iob class bv coui
Supervisor Janitor Shampooer Waxer Window Washer
Bitlder to identify hourly labor rate--> $10.00 $8.55 $8.97 $8.97 $13.22
20489 Work Contract Public Works Admin Page 8 7/20/2010
General Cleaning Services:
0 1 Dust, wipe, spot clean and remove finger prints to include:
a) 0 tables b) � doors
c) 0 Spot clean stairwell walis & hand rails d) � low ledges
e) � cobweb removal � � interior walls
g) ❑ Other h) ❑ Other
Special insVuctions:
Frequency: 5 x a Week ❑ Q L�f Lf Q C�1 ❑
S M T W R F S
Superv�sor(s) Janiror(s) Shampooer(s) Warer(s) Window Washer(s)
Total MINUTES required to successfully complete this tas 10
per job class per event »>
❑ 2 , , .
a) ❑ horizontal surfaces & moldings (within reach) b) ❑ file cabinets
c) ❑ picture frames d) ❑ Chairs (to include rungs, ledges & arms)
e) ❑ cloth panels fl ❑ window sills & blinds
g) ❑ baseboards h) ❑ vents/grills to (including ceiling vents)
i) ❑ j) ❑ Other
Special instructions:
Frequency: x
Supervisor(s) Janilor(s) Shampooer(s) Waxer(s) Wmdow Washer(s)
0 3 Clean office kitchen to include:
a) ❑ wiping down kitchen sinks and fixtures b) ❑ clean surfaces of cabinets, appliances (i.e. microwaves,
refrigerator)
c) 0 reposition kitchen fumiture in an orderly manner d) � clean outside and fill all soap dispensers
e) 0 Fill all paper towel dispensers fl ❑ Other
Frequency: 5 x a Week ❑ 0 0 L�f C�1 �❑
S M T W R F S
Supervisor(s) Janitw(s) Shampooer(s) Wazer(s) WindaxWasher(s)
Total MINUTES required to successfuliy complete this tas 10
per job class per event »>
CJ( 4 Empty Garbage to include:
a) � Empty all trash cans, (except recycle containers) provide / replace trash can liners
b) CI✓ Remove waste paper from office recyclable containers and place in appropriate bldg containers (trash/recycle).
c) 0 Pick up loose debris from under tables and desks, etc.
d) O Other
Special instructions: Trash can liners shall be replaced when they become stained, soiled, or tom.
Frequency: 5 x a Week ❑ � � 0 � 0 ❑
S M T W R F S
Supervisror(s) Janrtor(s) Shampooer(s) Waxer(s) Window Washer(s)
Total MINUTES required to successfully complete this tas 5 60
per job class per event »>
20489 Work Contract Public Works Admin Page 8 7/20/2010
0 5 Clean Restrooms to include: Estimated # of stalls: 11
a) 0 sanitize all toilets, urinals, tile walls, floors & wash basins, etc.
b) 0 Plunge
c) 0 Clean chrome, mirrors, mirror frames, metal work and dispensers, vanity counters, doors, etc.
d) � Fill all paper towel dispensers, toilet tissue holders and soap dispensers.
e) ❑
Special Instructions:
Frequency: 5 x a Week ❑ 0 0 0 0 0❑
S M T W R F S
Supervisor(s) Janitor(s) Shampooer(s) Wazer(s) WindowWasher(s)
Total MINUTES required to successfully compiete this tas 5 65
per job class per event »>
0 6 Thoroughly vacuum all carpeted areas to include: Estimated # of square feet of carpet: 5,350
a) 0 Corridors b) 0 Spot clean carpet when needed
c) � Rugs d) ❑ Elevators
e) ❑ Other � ❑ Other
Special insGuctions:
Frequency: 1 x a Week ❑ ❑ ❑ ❑ ❑ 0 ❑ `
S M T W R F S
Supervisor�s) Janitor(s) Sha�n{woer(s) Waxer(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas 5 60
perjob class per event»
0 7 Clean resilient floors to include: Estimated # of square feet of resilient floor space: 4,650
a) 0 Dry Mop
b) C�1 Wet Mop as required
c) ❑ Other
Operations crew Vaffic area is frequenUy tracked with soil, dry mopping likely insufficient in this area.
Frequency: 5 x a Week ❑ C�! C�1 0 0 C✓1 ❑
S M T W R F S
- Supervisor(s) Janilor(sJ Shampooer(s) Waxer�s) WmdowWasher(s)
Total MINUTES required to successfuily complete this tas 5 20
per job class per event »>
0 S Clean resilient floors to include: Estimated # of square feet of resilient floor space: 4,650
a) � Wet mop b) ❑ Other
�) ❑ d) ❑ Other
e) 0 Spray wau & buff fl ❑ Other
Special instructions:
Frequency: 3 x a Year 0❑ ❑ p❑ ❑ p❑ p❑❑ ❑
Jan Feb Mar Apr MaV Jun Jul Auq Sep Oct Nov Dec
Supervisor(s) Janitor(s) Shampooer(sJ Waxer(s) Window Washer(s)
Total MINUTES required to successfully complete this tas 90
per job class per event »>
� 9 Clean resilient floors to include:
Wax•strip & re�seal as needed
Frequency: 1 x a Year ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ p ❑ ❑
Jan Feb Mar Apr May Jun Jul Auq Sep Oct Nov Dec
Supervisor(s) Janilor(s) Shampooer�s) Waxer(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas �nn �nn
20489 Work Contract Public Works Admin Page 8 7/20l2010
per job class per event »>� � � � � "�'� � �
Miscellaneous:
Q 10 Sweep within 10 feet of each entrance, empty all entrance ash trays, and remove trash from outside trash cans.
Three main entrances
Frequency: 5 x a Week ❑ � 0 Q 0 Q ❑
s n� r w R F s
Supervisor(s) Janitor(s) Shampooer(s) Waxar�s) Wmdow Washer(s)
Total MINUTES required to successfully comptete this tas 5
per job class per event »>
❑ 11 , , � ,
Frequency: x
Suparvisor(s) Janilor�s) Shampocer(s) Wacer�s) Window Washer(s)
❑ 12
Frequency: x
Superv�sor(s) Janilor(s) Shampooer(s) Wauer(s) WindowWasher(s)
❑ 13 61ea�-(ground level) exterior windows Total #»> Ave Sqr Ft > Estimated # Sqr Ft: 0
Frequency: x
Supervisor(s) Janitor(s) Shampooer(s) Wazer(s) WindowWasher(s)
❑ 14 Slear+ (non-ground level) exterior windows Total #»> Ave Sqr Ft > Estimated # Sqr Ft: 0
Frequency: x
Supervisor(s) Jamtor(s) Shampooer(s) Wa�cer�s) WindowWasher(s)
0 15 Clean entryway windows
Frequency: 1 x a Week ❑ 0 ❑ ❑ ❑ ❑ ❑
s M r w R F s
Supervisor(s) Janitor(s) Shampocer(s) Waxer(s) WmOOwWasher(s) �
Total MINUTES required to successfully complete this tas 5
per job class per event »>
20489 Work Contract Public Works Admin Page 8 7/20/2010
❑ 16 SHa►s�ee-6af�e� Estimated # of Sqr Ft of carpet »>
� Frequency: x
Supenisor(s) Jamtor(s) Shampooer(s) Waxer(s) WindowWasher�s)
❑ 17 Other
Frequency: x
Supervisor(s) Jantla(s) Shampooer(s) Wazer(s) Window Washer(s)
❑ 18 Other
Frequency: x
Supernsor(s) Jamtor(s) Shampooer(s) Wazer(s) Wmdow Washer(s)
❑ 19 Other
Frequency: x
Supernsor(s) Janitor(s) Shampooer(s) Wazer(s) Windax Washer(s)
❑ 20 Other
Frequency: x
Supervisor(s) Janitor(s) Shampooer(s) Warzer(s) Window Washer(s)
As Needed Cleaning:
❑ 21
Frequency: 1 x a Year «< This will be used for Price Evaluafion purposes only (Contracfor to bill as line item per event)
, Supervisor(s) Janilor(s) Shampooer(s) Waxer(s) WindowWasher(s)
❑ 22
Special instructions:
Frequency: 1 x a Year «< This will be used for Pnce Evaluation purposes oniy (Contractor to bdl as Ime item per eventJ
20489 Work Contract Public Works Admin Page 8 7/20/2010
Superv�sor�s) Jamtor(s) Shampooer(s) waxer�s) WindowWasher(s)
❑ 23 .
Special instructions:
i
Frequency: 1 x a Year «< This will be used for Price Evaluation purposes only (Contractor to btll as line item per eventJ
Supervisor(s) Jandor(s) Shampooer(s) Waxer(s) Window Wazher(s)
❑ 24 .
Special instrudions:
Frequency: 1 x a Year «< This will be used for Price Evaluation purposes only (Contractw to 6ill as line item per event)
Supervisa(s) Jandor(s) Shampooer(s) Wazer�s) WmdowWasher(s)
❑ 25 .
Special instructions:
Frequency: 1 x a Year «< This will be used for Price Evaluation purposes only (Conbactor to bill as Ime item per event)
i Supervisor(s) JanAOr(s) Shampooer(s) Waxer(s) Window Washer(s)
❑ 26 A�eF
Special instructions:
Frequency: 1 x a Year «< This will be used for Price Evaluation purposes onty (Conhactor to bill as Ime item per eventJ
Supervisor(s) Janilor(sJ Shampooer(s) Wazer(s) WindowWasher(s)
❑ 27 A�EF
Special instructions:
Frequency: 7 x a Year «< This will be used fa Price Evaluation purposes only (Contractor to bill as line item per event)
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) WiridowWasher(s) �
❑ 28 AEI�EF
Frequency: 1 x a Year «< This will be used lor Price Evaluation purposes only (Conhactor to bill as line item per eventJ
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) Window Washer(s)
Absent a compeliing business reason State Agencies are to utilize state contract to purchase PAPER SUPPLIES
� 29 Flat Monthly Fee to supply PAPER SUPPLIES (i.e. paper towels, toilet paper & covers) AT VENDORS ACTUAL COST
AI� monthly invoices must be accompanied with a cost break down and supporiing
documentation to validate vendor's actual costs are accurately reFlected Bidder to propose Monthly Flat Service Fee »> $5
$$Q «<Bidder to identify (for market research purposes only) the estimated monthly cosis the client should expect to budget for PAPER SUPPLIES
20489 Work Contract Public Works Admin Page 8 7/20/2010
Absent a compelling business reason State Agencies are to utilize state contract to purchase CLEANING SUPPLIES
0 30 Flat Monthly Fee to provide all necessary CLEANING SUPPLIES AT VENDORS ACTUAL COST
All monthiy invoices must be accompanied with a cost break down and supporting
documentation to validate vendors actual costs are accurateiy reflected Bidder to propose Monthly Flat Service Fee »> $5.00
�22 «<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for CLEANING SUPPLIES
Prompt Payment Discount (PPD)❑0 % net 30 days (Credit Card Purchases not applicable)
NOTE; A PPD % net 30 days will be applied to the bidders bid prices and thereby impact the bidders score.
Bid Evaluation Contract Price
Total Labor Cost For Regularly Scheduled Service $7,613.33 $7,613.33
Total Per Unit "As Needed Cleaning" Labor Cost $0.00
Bidder to propose Labor Cost multiplier »> 1.5 $11,724.53 $11,724.53
Flat Monthly Service Fee(s) $10.00 $10.00
�rompt Payment Discount Bid Evaluation Credit $0.00
Total Bid Evaluation Price »> $11,844.53 <Subtotal> $11,844.53
Total Projected Annual Contract Price (Plus Applicable Taxes)»> $11,844.53
Price per month (Plus Applicable Taxes) $987.04
Average Price per Day (Plus Applicable Taxes) $32.45
Print, sign & mail sealed bid response to»> The Office of State Procurement, 21011th Ave SW, Olympia, WA 985041017
Bid responses must be received no later than 2:00 PM Thursday, June 03, 2010
Late submissions will not be considered
Email your completed RFQ Worksheet response to »> csmail@ga.wa.gov
Work Contract Term & Extensions
The initial term of this Work Contract is One (1) year trom date of award with the option to extend for additional One (1) year terms or
portions thereof. Extensions for each additional term(s) or portion thereof shall be exercised at the sole discretion of the Purchasing
Activity upon written notice to the Contractor. The total contract term, including the initial term and all subsequent extensions, shall not
exceed one (1) year beyond the maximum term date of OSP Primary Contract 00508 unless the OSP determines an emergency exists
and/or special circumstances require a partial term extension.
Certifications and Assurances
We make the following certifications and assurances as a required element of the Response, to which it is included herein, affirming the
truthfulness of the facts declared here and acknowledging that the continuing compliance with these statements and all requirements of
the OSP Janitorial Services Primary Contract 00508 are conditions precedent to the award or continuation of the resulting Work Contract.
1. The prices in this Response have been arrived at independently, without, for the purpose of restricting competition, any consultation,
communication, or agreement with any other offeror or competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the
methods or factors used to calculate the prices offered. The prices in this Response have not been and will not be knowingly disclosed by
the offeror, directly or indirectly, to any other offeror or competitor before Contract award unless otherwise required by law. No attempt has
been made or will be made by the offeror to induce any other concem to submit or not to submit an offer for the purpose of restricting
competition. However, we may freely join with other persons or organizations for the purpose of presenting a single Bid in accordance with
the OSP Janitorial Services Primary Contract 00508.
2. This Response is a firm offer for a period of 60 days following the Response Due Date specified in the RFQQ, and it may be accepted
by the Purchasing Activity without further negotiation (except where obviously required by lack of certainty in key terms) at any time within
the 60-day period. In the case of protest, our Response will remain valid for 90 days or until the protest and any related court action is
resolved, whichever is later.
3. Bidder further agrees to furnish materials, equipment and personnel necessary to successfully fulfill all contract terms including
amendments. Submitting this document constitutes complete understanding and compliance with the terms and conditions.
Recitals
20489 Work Contract Public Works Admin Page 8 7/20/2010
n►e ��rw�r�,, ��y �►a�n osQ. �ea �ucxa oo� a�a txxrxw�oc�, t�� �upose a ao��r� ��n�ta�
Servloes in acxordance trith iffi aat�aiqr ur�er Chspter 43,18 R�W. The 06P evalu�ad bid nssponaea and a� ResponsRre �d
Respon� B}ddde we�+a h�duded in tltie est�abi{shm�tt af a pre-qual�d bidder poot. The pre�qu�iad bidd� pool rwas used �C sol�
�pr�es tor �s J�'�I Servioes Nlork ContraCt bid �edhl. Cansis�ettt�itlt he .iar►� Se�vices P�rnary Canh'a�t � RfQ
evatu�on ai�a. The OSP e�ad�ed RFQ � and de�erndned that Uie Bidder i�Aed 6ebw b� be 6�e iaw�est �spa�e
►�p«►s�e a�der. A�oord�r, e�e osP nas de�mured ��ing into a c;or�a�, nre Suoce�u� ei�w� n�eetc�ien�s neeos
and wal be ln (�t's best irt�e�rest
Now Therefar�e� �u��9 A�vlb+ awards fio the Sidder � below tl� work Contraat, �e Eenns and oondftlons M which sha{1
govem Ca�tracbor's iumi�ng io �e PurchasinP Ac�fl�r Jar�orlal serrAces. This Woric Car�ract Ia not for person� use. � Car�ratlon af
ihe mul� prors� as set fard+ le ihe OSP RFQQ 00506 P�y Agieeme� CoMr�t, � par6es agree to oa�dfor,tanilodal
�.
�( COI�RRACf AWARD
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State of Washington
DEPARTMENT OF GENERAL ADMINISTRATION
Office of State Procurement
Rm. 201 General Administration Building, P.O. Box 41017 • Olympia, Washington 98504-1017 •(360) 902-7400
csmail@ga.wa.gov
Janitorial Services Contract 00508
Work Contract #20489
� REVISION ID 05105110
Bid responses must be received no later than 2:00 PM Thursday, June 03, 2010
Bidder Company Name: A•1 Performance Inc. � Not Applicable
Bidder Point of contact: Doug Fraley Jr. doua�a�oerformance.com _� � 360-538-0501
Site Supervisor: Doug Fraley Jr dougCaZaloerformance.com 800•876-7135
«< Check Box if subcontractors will be used and complete the Subcontractor Information tab
Agency Name: City of Bremerton (Police Station) Work Request Number: 20489
Anticipated Contract Life: 1 Years Anticipated Start Date: 1-Ju1-10 $o
Building Type: Other Mandatory Site Visit Date: 19•May-2010 Time: 12:45pm
Estimated Square Feet: 18,000 # of Floors: 3 County: Kitsap Date Issued: 26-Apr•2010
Approved working hours Monday - Friday 7:30am - 5:30pm
% Weighting to be applied to: Pricing: 80% References: 10% Quality Assurance: 10%
Work to be oerformed at: Client Contract Administrator: Send billinq information to:
Street Address: 1025 Burwell Ave 100 Oyster Bay Ave. N 100 Oyster Bay Ave N.
Street Address:
City & Zip Bremerton WA 98312 Bremerton WA 98312 Bremerton WA 98312
Point of contact Support Manager Chris Mottner 1 Mike Bishop Facilities Dept.
Phone: 360 473•5277 360 473-2316 360 473-2316
Fax: 360 473•5396 360 473-5360 360 473-5360
Efi1811: chris.mottneronci.bremerton.wa.us chris.mottneranci.bremerton.wa.us
FBCIIIty S@CUfity: Background Check required. ""staff escort required in sensitive areas""
�I ianitorial prevailinq waqes bv iob class bv coui
Supervisor Janitor Shampooer Waxer Window Washer
Bidder to identify hourly labor rate--> $10.00 $8.55 $8.97 $8.97 $13.22
20489 Work Contract Police Station Page 8 7/20/2010
General Cleaning Services:
� 1 Dust, wipe, spot clean and remove finger prints to include:
a) 0 tables b) � doors
c) 0 Spot clean stairwell walls & hand rails d) � low ledges
e) 0 cobweb removal � � interior walls
g) ❑ Other h) ❑ Other
Special instructions:
Frequency: 5 x a Week ❑ C�1 � L�f C�1 0❑
S M T W R F S
Supervisor(s) Janitor(s) Shampooer(sJ Waxer(s) Window Washer(s)
Total MINUTES required to successfully complete this tas 15
per job class per event »>
Q 2 Dust, wipe, spot clean and remove finger prints to include:
a) 0 horizontai surfaces & moldings (within reach) b) � file cabinets
c) 0 picture frames d) 0 Chairs (to include rungs, ledges & arms)
e) � cloth panels � 0 window sills & blinds
g) 0 baseboards h) 0 vents/grills to (including ceiling vents)
i) � Exercise Equipment j) ❑ Other
Special instructions:
Frequency: 4 x a Year p❑❑ Q❑❑ p❑ p p❑❑
Jan Feb Mar Apr Mav Jun Jul Auq Sep Oct Nov Dec
Supervisor(s) Janilor(s) Shampooer(s) Waxer(s) WindowWashei(s)
Total MINUTES required to successfully complete this tas 80 80
perjob class per event»
Q 3 Clean office kitchen to include:
a) 0 wiping down kitchen sinks and fixtures b) � clean surfaces of cabinets, appliances (i.e. microwaves,
refrigerator)
c) 0 reposition kitchen furniture in an orderly manner d) 0 clean outside and fill all soap dispensers
e) ❑ Other fl ❑ Other
Special instructions: Inside refigerator or coffee machines not included. Cleaning tools (sponges, brushes, etc.) used m kitchen area shall be used only in the office
kitchen area and shail not be used in any other area of the building.
Frequency: 5 x a Week ❑ 0 C1 0 0 0 �
S M T W R F S
Supervisor(s) Janilor(s) Shampooer(s) Waocer(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas 15
per job class per event»
� 4 Empty Garbage to include:
a) 0 Empty all trash cans, (except recycle containers) provide / replace trash can liners
b) � Remove waste paper from office recyclable containers and place in appropriate bldg containers (trash/recycle).
c) 0 Pick up loose debris from under tables and desks, etc.
d) ❑ Other
Special instructions: Trash can liners shail be replaced when they become stained, soded, or tom.
Frequency: 5 x a Week ❑ 0 � � C�f �❑
S M T W R F S
Supervisor(s) Jamtor(s) Shampooer(s) Waxer(s) WmdowWasher(s)
Total MINUTES required to successfully complete this tas 5 85
per job class per event »>
20489 Work Contract Police Station Page 8 7/20/2010
� 5 Clean Restrooms to include: Estimated # of stalls: 6
a) � sanitize all toilets, urinals, tile walls, floors & wash basins, etc.
b) 0 Plunge
c) � Clean chrome, mirrors, mirror frames, metal work and dispensers, vanity counters, doors, etc.
d) 0 Fill all paper towel dispensers, toilet tissue holders and soap dispensers.
e) � Sanitize Locker room benches, dusUwipe lockers
Special InsWctions:
Frequency: 5 x a Week ❑ � � Q C�1 �❑
S M T W R F S
Supervisor(s) Jamtor(s) Shampooer(s) Wa�cer(s) WindowWasher(s)
Total MINUTES required to successfuily complete this tas 5 75
per job class per event »>
� 6 Thoroughly vacuum all carpeted areas to include: Estimated # of square feet of carpet: 11,800
a) 0 Corridors b) � Spot clean carpet when needed
c) � Rugs d) 0 Elevators
e) ❑ Other � ❑ Other
Special instructions:
Frequency: 1 x a Week ❑ �❑ ❑ ❑ ❑ �
S M T W R F S
Supernsor(s) Janilor(s) Shampooer(s) Waxer(s) Wi�ow Washer(s)
Total MINUTES required to successfully complete this tas 5 90
per job class per event »>
� 7 Clean resilient floors to include: Estimated # of square feet of resilient floor space: 5,200
a) � Dry Mop
b) � Sweep stairwell once per week
c) ❑ Other
Frequency: 5 x a Week ❑ 0 0 C�J 0 0❑
S M T W R F S
Supervisor(s) Janitor(s) Shampocer(s) Waxer(s) Window Washer(s)
Total MINUTES required to successfully complete this tas 22
perjob class per event»
Q 8 Clean resilient floors to include: Estimated # of square feet of resilient floor space: 5,200
a) 0 Wet mop b) ❑ Other
�) ❑ d) ❑ Other
e) � Spray wax & buff fl ❑ Other
Special instructions:
Frequency: 3 x a Year �❑❑ 0❑❑ 0❑❑❑❑❑
Jan Feb Mar Apr May Jun Jul Auq Sep Oct Nov Dec
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) Window Washer(s)
Total MINUTES required to successfully complete this tas 120
per job class per event »>
0 9 Ciean, chrome fixtures to include drinking fountains & elevators with non-abrasive, odorless, cleaner.
Frequency: 1 x a Week ❑ �❑❑❑ O❑
S M T W R F S
Supervisor(s) Janitor(s) Shampocer(s) Wazer(s) WindowWasher(s)
Total MINUTES required to successfully complete this task �
20489 Work Contract Police Station Page 8 7/20/2010
per job class per event »>� � '� � � � �
Miscellaneous:
C•� 10 Sweep within 10 feet of each entrance, empty all entrance ash trays, and remove trash from outside trash cans.
Frequency: 1 x a Week ❑ Q❑ ❑❑❑❑
S M T W R F S
Supervisor(s) Janitor(s) Shampooer(s) Waner(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas 8
per job class per event »>
0 11 Clean resilient floors to include:
Wax-strip & re-seal as needed
Frequency: 1 x a Year ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ p ❑ p
Jan Feb Mar Apr May Jun Jul Auq Sep Oct Nov Dec
Supervisor(s) Janilor(sJ Shampocer(s) Waxer(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas 550 550
per job class per event »>
0 12 Clean all interior windows
36 total, avg 14 square feet
Frequency: 2 x a Year ❑ ❑ ❑ p ❑ ❑ ❑ ❑ p ❑ ❑ ❑
Jan Feb Mar Apr May Jun Jul Auq Sep Oct Nov Dec
Superv�sor�s) Janitor(s) Shartywoer(s) Waxer�sJ WindowWashar(s)
Total MINUTES required to successfully complete this tas 150 150
perjob class per event»
0 13 Clean (ground level) exterior windows Total #»> 55 Ave Sqr Ft > 10 Estimated # Sqr Ft: 550
Frequency: 2 x a Year ❑ ❑ ❑ p ❑ ❑ ❑ ❑ p ❑ ❑ ❑
Jan Feb Mar Apr Mav Jun Jul Aup Sep Oct Nov Dec
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) WindowWasher(s)
Total MINUTES required to successfully compiete this tas 100 100
per job class per event »>
Q 14 Clean (non-ground level) exterior windows Total #»> 49 Ave Sqr Ft > 12 Estimated # Sqr Ft: 588
Frequency: 2 x a Year ❑❑❑ p❑❑ ❑❑ p p ❑❑
Jan Feb Mar Apr May Jun Jul Auq Sep Oct Nov Dec
Supervisor(s) JanRor(s) Shampooer(s) Wazer(s) Wmdow Washer(s)
Total MINUTES required to successfully complete this tas 180 180
perjob class perevent»
C✓I 15 Clean entryway windovus
2 entries,192 square feet toWl.
Frequency: 1 x a Week ❑ �❑ ❑ ❑ O ❑
S M T W R F S
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) WindowWasher�s)
Total MINUTES required to successfully complete this tas 10
per job class per event »>
20489 Work Contract Police Station Page 8 7/20/2010
❑ 16 S#am�ee-6a�qe!- Estimated # of Sqr Ft of carpet »>
Frequency: x
Supemsor�s) Jamtor(s) Shampooer(s) Wazer(s) Window Washer(s)
❑ 17 Other
Frequency: x
Supervisor(s) Janilor(s) Shampooer(s) Waxer(s) Window Washer(s)
❑ 18 Other
Frequency: x
Supervisor(s) JanAOr(s) Shampooer(s) Waxer(s) WindowWasher(s)
❑ 19 Other
Frequency: x
Superviwr(s) Janitor(s) Shampooer(s) Wazer(s) Window Washer(s)
❑ 20 Other
Frequency: x
Supervisor(s) Janitor(sJ Shampooer(s) Waxer(s) Window Washer(sj
As Needed Cleaning:
❑ 21
Frequency: 1 x a Year «< This will be used for Pnce Evaluation purposes only (Contractw to bill as line item per event)
Supervisor(s) JanAor(s) Shampooer(s) Waeer(s) Window Washer(s)
❑ 22
Special instructions: ,
Frequency: 1 x a Year «< This wdl be used lor Pnce Evaluahon purposes onty (Contractor to bill as 6ne item per event)
20489 Work Contract Police Station Page 8 7/20/2010
Supervisor(s) Jannor(s) Shampooer(s) wauer�s) WindowWasher(s)
❑ 23 .
Special instructions:
Frequency: 1 x a Year «< This will be used lor Price Evaluafion purposes only (Contractor to bill as line item per evenf)
Supervisor(s� Janitor(s) Shampooer�s) Waeer(s) Window Washer(s)
❑ 24 .
Special instructions:
Frequency: 1 x a Year «< This will be used �a Pnce Evaluation purpases only (Contractor to bill as line 'rfem per event)
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) WindowWasher(s)
❑ 25 .
Special instructions:
Frequency: 1 x a Year «< This w�ll be used (or Price Evaluation purposes only (Contractor to bill as line item per event)
Supervisor(s) Janiwr(s) Shampooer(s) Waxer(s) WindowWasher(s)
❑ 26 A�eF-
Special insWctions:
Frequency: 1 x a Year «< This will be used fa Price Evaluahon purpases only (Conbactor to bill as line item per event)
Supervisor(s) Jani�or(s) Shampooer(s) Waxer(s) Window Washer(s)
❑ 27 AE�eF
Special instructions:
Frequency: 1 x a Year «< This wdl be used for Price Evaluation purpases only (Contradw to bill as line item per event)
Supervisor(s) Jandor(sJ Shampooer(s) Wazer(s) WindowWasher(s)
❑ 2$ �12F
Special instructlons:
Frequency: 1 x a Year «< This will be used for Price Evaluation purposes only (Contractor to bili as line item per evenf)
Supervisor(s) Jamtor�s) Shampooer(s) Warzer(s) WmdowWasher(s)
Absent a compelling business reason State Agencies are to utilize state contract to purchase PAPER SUPPLIES
[J1 29 Flat Monthly Fee to supply PAPER SUPPLIES (i.e. paper towels, toilet paper 8� covers) AT VENDORS ACTUAL COST
All monthly invoices must be accompanied with a cost break down and supporting
documentation to vaiidate vendor's actual costs are accurately renected Bidder to propose Monthly Flat Service Fee »> $5
$120 �`�Bidder to idenhfy (tor market research purposes only) Ihe estimated monthly costs the chenl should expect to budget for PAPER SUPPLIES
20489 Work Contract Police Station Page 8 7/20/2010
Absent a compelling business reason State Agencies are to utilize state contract to purchase CLEANING SUPPLIES
Q 30 Flat Monthly Fee to provide all necessary CLEANING SUPPLIES AT VENDORS ACTUAL COST
All monthly invoices must be accompanied with a cost break down and supporting
documentation to validate vendors actuai costs are accurately reflected Bidder to propose Monthly Flat Service Fee »> $5.00
$30 «<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for CLEANING SUPPLIES
Prompt Payment Discount (PPD)❑0 % net 30 days (Credit Card Purchases not applicable)
NOTE: A PPD % net 30 days will be applied to the bidders bid prices and thereby impact the bidders score.
Bid Evaluation Contract Price
Total Labor Cost For Regularly Scheduled Service , $9,871,29 $9,871.29
Total Per Unit "As Needed Cleaning" Labor Cost $0.00
Bidder to propose Labor Cost multiplier »> 1.5 $15,201.79 $15,201.79
Flat Monthly Service Fee(s) $10.00 $10.00
�rompt Payment Discount Bid Evaluation Credit $0.00
Total Bid Evaluation Price »> $15,321.79 <Subtotal> $15,321.79
Total Projected Annual Contract Price (Plus Applicable Taxes)»> $15,321.79
Price per month (Plus Applicable Taxes) $1,276.82
Average Price per Day (Plus Applicable Taxes) $41.98
Print, sign & mail sealed bid response to»> The Office of State Procurement, 21011th Ave SW, Olympia, WA 985041017
Bid responses must be received no later than 2:00 PM Thursday, June 03, 2010
Late submissions will not be considered
Email your completed RFQ Worksheet response to »> csmail@ga.wa.gov
Work Contract Term 8� Extensions
The initial term of this Work Contract is One (1) year from date of award with the option to extend for additional One (1) year terms or
portions thereof. Extensions for each additional term(s) or po�tion thereof shall be exercised at the sole discretion of the Purchasing
Activity upon written notice to the Contractor. The total contract term, including the initial term and all subsequent extensions, shall not
exceed one (1) year beyond the maximum term date of OSP Primary Contract 00508 unless the OSP determines an emergency exists
andlor special circumstances require a partial term extension.
Certifications and Assurances
We make the following ce�tifications and assurances as a required element of the Response, to which it is included herein, affirming the
truthfulness of the facts declared here and acknowledging that the continuing compliance with these statements and all requirements of
the OSP Janitorial Services Primary Contract 00508 are conditions precedent to the award or continuation of the resulting Work Contract.
1. The prices in this Response have been arrived at independently, without, for the purpose of restricting competition, any consultation,
communication, or agreement with any other offeror or competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the
methods or factors used to calculate the prices offered. The prices in this Response have not been and will not be knowingly disclosed by
the offeror, directly or indirectly, to any other offeror or competitor before Contract award unless othenNise required by law. No attempt has
been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting
competition. However, we may freely join with other persons or organizations for the purpose of presenting a single Bid in accordance with
the OSP Janitorial Senrices Primary Contract 00508.
2. This Response is a firm offer for a period of 60 days following the Response Due Date specified in the RFQQ, and it may be accepted
by the Purchasing Activity without further negotiation (except where obviously required by lack of certainty in key terms) at any time within
the 60-day period. In the case of protest, our Response will remain valid for 90 days or until the protest and any related court action is
resolved, whichever is later.
3. Bidder further agrees to furnish materials, equipment and personnel necessary to successfuily fulfill all contract terms including
amendments. Submitting this document constitutes complete understanding and compliance with the terms and conditions.
Recitals •
20489 Work Contract Police Station Page 8 7/20/2010
The s�ta af Wssh�Y�to�� ac�g bY and through OSP. �ued RFQQ 00508 �ted jXXiXXDOq� for the puRmse of ac�u�in9 Jan�orisl
Se�vicss in axad�oe vrNh �b aut�ity unde� Chapter 43.19 RCW. The OS'P eva�e�d bid re�or�es and eN Respoinsive and
Re�e 8ldder'a were kuiuded in tl�e e�biishrr�nt of a pre-�� bidder pool.'Fhe p�qua�fled bidder pool wae used fio sopdt
. priaes 1� tl�s Jann�a�iel SeMoes Wak CoaUad b� oppabunUy. Ca�d w�t �e � Sennces Prim�y Conbract 04508 RFQ
�enalu�lon �xi9erla, Tha OS'f' eve� RFQ �onsea and deh�tnh�ed tl�al the Biddet i� beicMr �o be the b�rest tesponsNe
�esPa�bie bi�e� A�nghr� the 06P I�as �d �at � i�qu a Cdt�act wi�► The Sbooe�ut Bldderw�i meetClienYs rieeds
and rr�i be fi C�ie�Cs best h�e�.
Noxr Thaeiore, P�asing Activ�y awaMs b the Bldder identlRed belo�r ihis Wo�k Conh�d, fhe terms and cond�ions of which sha9
gwem C�+tractor's iurn�tdng to the PurchasinS �Y 1�� �. This tlValc Cor�dract is nat fo� p� use. In C� oi
the �ai promises as aetfoNt � tlta OSP EtFQQ W50�6 PM�Y i°�9re�nent Conbract, � pa�ties agree fio contrpct fa' Janiia�ai
�viae�s.
YMORK CONTRAC'!' AWAim
A contr�et is heneby enec�ed betaresn
•1 ce Inc. And CHy of &emerton (Police Stationy
� r �.•`�
s oahue S�
-z/,�1r�
��
20489 Woric Ca�trad Po6ce S�ation Page 8 7/1812010
4 r� STA,y
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State of Washington
DEPARTMENT OF GENERAL ADMINISTRATION
Office of State Procurement
Rm. 201 General Administration Building, P.O. Box 41017 • Olympia, Washington 98504-1017 •(360) 902-7400
csmail@ga.wa.gov
Janitorial Services Contract 00508
Work Contract #20489
REVISION ID 05/05110
Bid responses must be received no later than 2:00 PM Thursday, June 03, 2010
Bidder Company Name: A-1 Performance Inc. � Not Applicable
Bidder Point of contact: Doug Fraley Jr. douara�a� Aerformance.com 360-538-0501
Site Supervisor: Doug Fraley Jr doua(a�a1 oerformance.com � 800-876•7135
«< Check Box if subcontractors will be used and complete the Subcontractor Information tab
Agency Name: City of Bremerton (Police Special Ops) Work Request Number: 20489
Anticipated Contract Life: 1 Years Anticipated Start Date: 1-Ju1-10 g
Building Type: Other Mandatory Site Visit Date: 19-May-2010 Time: 2:30pm
Estimated Square Feet: 1,950 # of Floors: 1 County: Kitsap Date Issued: 26-Apr•2010
Approved working hours Monday • Friday 12pm - 5pm
% Weighting to be applied to: Pricing: 80% References: 10% Quality Assurance: 10%
Work to be oerformed at: Client Contract Administrator: Send billinq information to:
Street Address: 3029 Olympus Drive 100 Oyster Bay Ave. N 100 Oyster Bay Ave N.
Street Address:
City & Zip Bremerton WA 98337 Bremerton WA 98312 Bremerton WA 98312
Point of contact Support Manager Chris Mottner 1 Mike Bishop Facilities Dept.
Phone: 360 473-5277 360 473-2316 360 473-2316
Fax: 360 473•5396 360 473-5360 360 473-5360
EfTt211: chris.mottnerCa�ci.bremerton.wa.us chris.mottner(a�ci.bremerton.wa.us
F2Cllity SeCU�lty: Background Check required.
�I ianitorial prevailinq waQes bv iob class bv coui
Supervisor Janitor Shampocer Waxer Window Washer
Bidder to identify hourly labor rate--> $10.00 $8.55 $8 97 $8.97 $13.22
20489 Work Contract Police Special Ops Page 8 7/20/2010
General Cleaning Services:
C�1 1 Dust, wipe, spot clean and remove finger prints to include:
a) L�I tables b) 0 doors
c) ❑ Spot clean stairwell walis & hand rails d) 0 low ledges
e) � cobweb removal fl � interior walis
g) � Other h) � Other
Special instructions:
Frequency: 2 x a Week �❑ C�1 ❑ 0❑❑
S M T W R F S
Supervisor(s) Jandor(s) Shampooer(s) Wazer(s) WindowWasher(s)
Total MINUTES required to successfuily complete this tas 5
per job class per event »>
0 2 Dust, wipe, spot clean and remove finger prints to include:
a) 0 horizontal surfaces & moldings (within reach) b) � file cabinets
c) � picture frames d) � Chairs (to include rungs, ledges & arms)
e) � cloth panels fl � window sills & blinds
g) 0 baseboards h) � vents/grills to (including ceiling vents)
i) 0 Exercise Equipment j) ❑ Other �,
Speaal instructions:
Frequency: 4 x a Year �❑❑ p❑ ❑ p❑❑ p❑❑
Jan Feb Mar Apr May Jun Jul Aup Sep Oct Nov Dec
Supervisor(s) Janitor(s) Shampooer(s) Waxei(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas 45 45
per job class per event »>
� 3 Clean office kitchen to include:
a) � wiping down kitchen sinks and fixtures b) � clean surfaces of cabinets, appliances (i.e. microwaves,
refrigerator)
c) � reposition kitchen fumiture in an orderly manner d) � clean outside and fill all soap dispensers
e) � Fill all paper towel dispensers � ❑ Other
Special instructions: Inside refrigerator or coffee machines not included. Cleaning tools (sponges, brushes, etc.) used in kitchen area shall be used only in the office
kitchen area and shall not be used in any other area of the building.
Frequency: 2 x a Week ❑❑ C�1 ❑ L�f ❑❑
S M T W R F S
Supernsor(s) Janitor(s) Shampooer(s) Waxer(s) WiMowWasher(s)
Total MINUTES required to successfully complete this tas 8
perjob class per event»
CJ1 4 Empty Garbage to include:
a) 0 Empty all trash cans, (except recycle containers) provide / replace trash can liners
b) 0 Remove waste paper from office recyclable containers and place in appropriate bldg containers (trash/recycle).
c) 0 Pick up loose debris from under tables and desks, etc.
d) ❑ Other
Special instructions: Trash can liners shall be replaced when they become stained, soiled, or tom '
Frequency: 2 x a Week ❑ ❑ 0 ❑ 0 ❑ ❑
S M T W R F S
Supervisor(s) Jantlor(s) Shampooer(s) Waxer(s) WmdowWasher(s)
Total MINUTES required to successfuily complete this tas 5 20
per job class per event »>
20489 Work Contract Police Special Ops Page 8 7/20/2010
0 5 Clean Restrooms to include: Estimated # of stalis: 1
a) 0 sanitize ail toilets, urinals, tile walls, floors & wash basins, etc.
b) � Plunge
c) � Clean chrome, mirrors, mirror frames, metal work and dispensers, vanity counters, doors, etc.
d) � Fill all paper towel dispensers, toilet tissue holders and soap dispensers.
e) � Sanitize Locker room benches, dust/wipe lockers
Special Instructions:
Frequency: 2 x a Week ❑❑ �❑ L�1 ❑❑
S M T W R F S
Supernsor(s) Jandor(s) Shampooer(s) Wazer(s) Window Washer(s)
Total MINUTES required to successfully complete this tas 5 20
per job class per event»
0 6 Thoroughly vacuum all carpeted areas to include: Estimated # of square feet of carpet: 1,250
a) 0 Corridors b) 0 Spot clean carpet when needed
c) 0 Rugs d) � Elevators
e) ❑ Other fl ❑ Other
Special insVuctlons:
Frequency: 1 x a Week ❑❑❑❑ C�! ❑❑
S M T W R F S
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) WindowWasher(s)
Total MINUT�S required to successfully complete this tas 5 20
perjob class per event»
CJ1 7 Clean resilient floors to include: Estimated # of square feet of resilient floor space: 700
a) � Dry Mop
b) ❑
c) ❑ Other
Frequency: 2 x a Week ❑❑ Q❑ C�f ❑❑
S M T W R F S
Superviwr(s) Janitor(s) Shampocer(s) Wazer(s) WindowWasher(s)
Total MINUTES required to successfuliy complete this tas $
per job class per event »>
L�I 8 Clean resilient floors to include: Estimated # of square feet of resilient floor space: 700
a) 0 Wet mop / b) ❑ Other
c) ❑ d) ❑ Other
e) � Spray wax & buff f) ❑ Other
Special instructions:
Frequency: 1 x a Year ❑ ❑ ❑ 0 ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑
Jan Feb Mar Apr Mav Jun Jul Auq Sep Oct Nov Dec
Supervisor(s) Jandor(s) Shampooer(s) Wazer(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas 30
per job class per event »>
0 9 Clean, chrome fixtures to include drinking fountains & elevators with non-abrasive, odorless, cleaner.
Frequency: 1 x a Week ❑ ❑ 0 ❑ ❑ O ❑
S M T W R F S
Supervisor(s) Janitor(s) Shampooer�s) Waxer(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas ,�
20489 Work Contract Police Special Ops Page 8 7/20/2010
per job class per event »>� � " � � � �
Miscellaneous:
� 10 Clean resilient floors to include:
Wax•strip & re-seal as needed
Frequency: 1 x a Year ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ p
Jan Feb Mar Apr Mav Jun Jul Auq Sep Oct Nov Dec
Supervisor(s) Jandor(s) ShampooeQs) Wazer(s) Window Washer(s)
Total MINUTES required to successfully complete this tas 100 100
per job class per event »>
L 11 Sweep within 10 feet of each entrance, empty all entrance ash trays, and remove trash from outside trash cans.
Frequency: 1 x a Week ❑❑ 0❑ 0❑❑
S M T W R F S
Supervisor(s) Janitor(s) Shampooer(s) Wazer�s) WindowWasher(s)
Total MINUTES required to successfuliy compiete this tas 3
per job class per event »>
❑ 12
Frequency: x
Supervisor(s) Janitor(s) Shampooer(s) Wazer(s) WindowWasher(s)
� 13 Clean (ground level) exterior windows Total #»> Ave Sqr Ft > Es6mated # Sqr Ft: 0
Frequency: 2 x a Year ❑❑❑ p❑❑ ❑❑ p❑ p ❑
Jan Feb Mar Apr Mav Jun Jul Auq Sep Oct Nov Dec
Supernsor(s) Jandor(s) Shampooer(sJ Waxer(s) WmdowWasher(s)
Total MINUTES required to successfully complete this tas 30 30
per job class per event»
❑ 14 Elean (non-ground level) exterior windows Total #»> Ave Sqr Ft > Estimated # Sqr Ft: 0
Frequency: x
Supernsor(s) Jandor(s) Shampocer�s) Waxer(s) Window Washer(s)
❑ 15
Frequency: 1 x a Week ❑ ❑ ❑ ❑ ❑ ❑ ❑
S M T W R F S
Supervimr(s) Janitor(s) Shampooer(s) Waxer(s) Window Washer(s)
20489 Work Contract Police Special Ops Page 8 7/20/2010
❑ 16 SMar�ee�ar-pe�- Estimated # of Sqr Ft of carpet »>
Frequency: x
Supervisor(s) Jandor(s) Shampocer(s) Wa�cer(s) WindowWasher(s)
❑ 17 Other
Frequency: x
Supervisor(s) Janitor(s) Shampocer(s) Waxer(s) Window Washer(s)
❑ 18 Other
Frequency: x
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) WindowWasher(s)
❑ 19 Other
Frequency: x
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) Window Washer(s)
❑ 20 Other
Frequency: x
Supemsor(s) Jandor(s) Shampooer(s) Waxer(s) WmdowWasher(s)
As Needed Cleaning:
❑ 21
Frequency: 1 x a Year «< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event)
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) WindowWasher�s)
❑ 22
Special instructions:
Frequency: 1 x a Year «< This wtli be used (or Price Evaluahon purposes only (Contiactor to btll as hne rtem per event)
20489 Work Contract Police Special Ops Page 8 7/20/2010
Supervisor(s) Janitor(s) Shampooer(s) Wa�cer(s) Window Washer(s)
❑ 23 .
Special instructions:
Frequency: 1 x a Year «< This wtll be used for Price Evaluation purposes only (Contractor to bill as line item per eventJ
Supervisor(s) Janitor(s) Shampooer(s) Wazer(s) Window Washer(s)
❑ 24 .
Special insUuctions:
Frequency: 1 x a Year «< This will be used !w Price Evaluation purposes only (Contrador to bill as line item per eventJ
Supervisor(s) Jandw(s) Shampooer(s) Waxer(s) WindowWasher(s)
❑ 25 .
Special instructions:
Frequency: 1 x a Year «< This will be used fa Price Evaluation purposes only (Confracta to bill as line item per event)
Supervisor(s) Janitor(s) Shampocer(s) Waxer(s) Wl�ow Washer(s)
❑ 26 9�eF ,
Special instructions:
Frequency: 1 x a Year «< This will be used fa Price Evaluation purposes only (Contractor fo biil as line 8em per event)
Supervisor(s) Janitor(s) Shampooer(s) Wazer(s) WindowWasher(s)
❑ 2� 9�eF
Special instructions:
Frequency: 1 x a Year «< This will be used fa Price Evaluation purposes only (Conhactor to bill as line item per event)
Supervisor(s) Janitor(s) Shampocer(s) Waxer(s) WmdowWasher(s)
❑ 28 BH�eF
Special instructions:
Frequency: 1 x a Year «< This will be used for Price Evaluation purposes only (Conhactor to bill as line item per eventJ
Supernsor(s) Janilw(s) Shampooer(s) Wazer(s) WmdowWasher(s)
Absent a compelling business reason State Agencies are to utilize state contract to purchase PAPER SUPPLIES
[J1 29 Flat Monthly Fee to supply PAPER SUPPLIES (i.e. paper towels, toilet paper � covers) AT VENDORS ACTUAL COST
All monthly invoices must be accompanied with a cost break down and supporting
documentation to validate vendor's actual costs are accurately reflected Bidder to propose Monthly Flat Service Fee »> $5
$25 «<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expecl to budget for PAPER SUPPLIES
20489 Work Contract Police Special Ops Page 8 7/20/2010
Absent a compelling business reason State Agencies are to utilize state contract to purchase CLEANING SUPPLIES
C�( 30 Flat Monthly Fee to provide all necessary CLEANING SUPPLIES AT VENDORS ACTUAL COST
All monthiy invoices must be accompanied with a cost break down and supporting
documentaUon to validate ventlors actual costs are accurately reflected Bidder to propose Monthly Flat Service Fee »> $5.00
$� 2 «<Bidder to identify (for market research purposes only) the estimated monthly costs the ciient should expect to budget for CLEANING SUPPLIES
Prompt Payment Discount (PPD)❑0 % net 30 days (Credit Card Purchases not applicable)
NOTE: A PPD % net 30 days will be applied to the bidders bid prices and thereby impact the bidders score.
Bid Evaluation Contract Price
Total Labor Cost For Regularly Scheduled Service $1,428.83 $1,428.83
Total Per Unit "As Needed Cleaning" Labor Cost $0.00
Bidder to propose Labor Cost multiplier »> 1.5 $2,200.40 $2,200.40
Flat Monthly Service Fee(s) $10.00 $10.00
'rompt Payment Discount Bid Evaluation Credit $0.00
Total Bid Evaluation Price »> $2,320.40 <Subtotal> $2,320.40
Total Projected Mnual Contract Price (Plus Applicable Taxes)»> $2,320.40
Price per month (Plus Applicable Taxes) $193.37
Average Price per Day (Plus Applicable Taxes) $6.36
Print, sign & mail sealed bid response to»> The Office of State Procurement, 21011th Ave SW, Olympia, WA 985041017
Bid responses must be received no later than 2:00 PM Thursday, June 03, 2010
Late submissions will not be considered
Email your completed RFQ Worksheet response to »> csmail@ga.wa.gov
Work Contract Term 8� Extensions
The initial term of this Work Contract is One (1) year from date of award with the option to extend for additional One (1) year terms or
portions thereof. Extensions for each additional term(s) or portion thereof shall be exercised at the sole discretion of the Purchasing
Activity upon written notice to the Contractor. The total contract term, including the initial term and all subsequent extensions, shall not
exceed one (1) year beyond the maximum term date of OSP Primary Contract 00508 unless the OSP determines an emergency exists
and/or special circumstances require a partial term extension.
Certifications and Assurances
We make the following certifications and assurances as a required element of the Response, to which it is included herein, a�rming the
truthfulness of the facts declared here and acknowledging that the continuing compliance with these statements and all requirements of
the OSP Janitorial Services Primary Contract 00508 are conditions precedent to the award or continuation of the resulting Work Contract. �
1. The prices in this Response have been arrived at independently, without, for the purpose of restricting competition, any consultation,
communication, or agreement with any other offeror or competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the
methods or factors used to calculate the prices offered. The prices in this Response have not been and will not be knowingly disclosed by
the offeror, directly or indirectly, to any other offeror or competitor before Contract award unless otherwise required by law. No attempt has
been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting
competition. However, we may freely join with other persons or organizations for the purpose of presenting a single Bid in accordance with
the OSP Janitorial Services Primary Contract 00508.
2. This Response is a firm offer for a period of 60 days following the Response Due Date specified in the RFQQ, and it may be accepted
by the Purchasing Activity without further negotiation (except where obviously required by lack of certainty in key terms) at any time within
the 60-day period. In the case of protest, our Response will remain valid for 90 days or until the protest and any related court action is
resolved, whichever is later.
3. Bidder further agrees to furnish materials, equipment and personnel necessary to successfully fulfill all contract terms including
amendments. Submitting this document constitutes complete understanding and compliance with the terms and conditions.
Recitals
20489 Work Contract Police Special Ops Page 8 7/20/2010
'The sta� d Wast�ngEon, acdng by srid tlxo�h OSP, hssued RFQQ 00508 da�ed pW�NOq. tor ihe purpose of �Ing Jani�rial
Sen�loes in aacondance vd9� �s euthaiiy under t�ap�' �t3.18 i�W. The USP e�ua9ua�ed bid resporis9s and aN ResponsA�s aruS
Respot�te Sidder's were k�ed in the �i�ment of a pre-quatifled bi�er pooi. Tha pre-qu�itied btdder pool �uas used Eo solidt
�pdoes tor tl�is Jeq�todal Se�vices Work Catitrad bid Oppadndt�r. Ca�si�ntvrph tl1e Ja�d�or18{ SenM;es P�hnary Contrad 00548 RFQ
ev�u�on a�ia, The QSP e�valua0ed f�Q tesponses �d de�artnined tlial�e Bid�r � below to be fhe �vuast eespo�ve
teapo�bie bidder. Aocardingly� the OSP has de�erma�d Utat entedng in4o a Carbactw�h The Sucoes8(ul �wiN meet CHeM's aeeds
�td w�l be M CGenCs ba� i�.
Wow 1'herefiwe, Purdia�ng AcW�y �uards �o the Bldder ldenUfled bebw this Work Caribact, tt�e tert� s�d oorx�or�s ot which �a{l
govem Contirac�ot's fumtsh3ng b rie Purch�in9 Acfivity+�ni�or�t �, TMs Watc ConU� is nc� f�oror persone9 use. In Cons�aa� of
tlte mu�ual prondses es set (atl► In fie OSP RFQQ 00508 Prknaiy Agreeme�d Conlrac� Ihe par�es a�ee 10 � for Janitorlal
Setviaes.
WQRK CONiRACI' AWARp
A cwnUact ts hereby ena�ed behvaen
•1 Inc. and Cityy af Breir�tnn �ltc� Spsclal Ops}
� ��
s nature abas
�' I�S l(�
Date 're
20489 Wo�k Col�ct Pdice Spe�al OWs Page 8 . 7l1912010
� nT.1: E.
` �� 33 �i:. �w oF,
�'''� � � r �
��? � �
,�,� yQ �-
State of Washington
DEPARTMENT OF GENERAL ADMINISTRATION
Office of State Procurement
Rm. 201 General Administration Building, P.O. Box 41017 • Olympia, Washington 98504-1017 •(360) 902-7400
csmail@ga.wa.gov
Janitorial Services Contract 00508
Work Contract #20489
REVISION ID 05105/10
Bid responses must be received no later than 2:00 PM Thursday, June 03, 2010
Bidder Company Name: A-1 Performance Inc. Not Applicable
Bidder Point of contact: Doug Fraley Jr. douar�a� oerformance.com � � 360-538-0501
Site Supervisor: Doug Fraley Jr. doua aC�.aloerformance.com 800-876-7135
«< Check Box if subcontractors will be used and complete the Subcontractor Information tab
Agency Name: City of Bremerton (Engineering) Work Request Number: 20489
Anticipated Contract Life: 1 Years Anticipated Start Date: 1-Ju1-10 g p
Building Type: Other Mandatory Site Visit Date: 19-May-2010 Time: 2:30pm
Estimated Square Feet: 11,300 # of Floors: 2 County: Kitsap Date Issued: 26-Apr•2010
Approved working hours Monday - Friday 6pm - 7am
% Weighting to be applied to: Pricing: 80% References: 10% Quality Assurance: 10%
Work to be aerformed at: Client Contract Administrator: Send billinq information to:
Street Address: 3027 Olympus Drive 100 Oyster Bay Ave. N 100 Oyster Bay Ave N.
Street Address:
City & Zip Bremerton WA 98337 Bremerton WA 98312 Bremerton WA 98312
Point of contact Chris Mottner / Mike Bishop Chris Mottner 1 Mike Bishop Facilities Dept.
Phone: 360 473-2316 360 473-2316 360 473-2316
Fax: 360 473-5360 360 473-5360 360 473•5360
Ef11811: chris.mottnerCcilci.bremerton.wa.us chris.mottneraC�ci.bremerton.wa.us chris.mottnerCa�ci.bremerton.wa.us
FBCIIIty SBCUfIty: Background Check required.
�I janitorial prevailinq waqes bv iob class bv coui
Supervisor Janitor Shampooer Waxer Window Washer
Bidder to identify hourly labor rate--> $10.00 $8.55 $8.97 $8.97 $13.22
20489 Work Contract Engineering Page 8 7/20/2010
General Cleaning Services: �
Q 1 Dust, wipe, spot clean and remove finger prints to include:
a) � tables b) 0 doors
c) 0 Spot clean stairwell walls & hand rails d) � low ledges
e) � cobweb removal fl C✓1 interior walis
g) ❑ Other h) ❑ Other
Special insVuctions:
Frequency: 5 x a Week ❑ 0 Q C�1 0 �❑
S M T W R F S
Supervisor(s) Janitw(s) Shampooer(s) Waxer(s) WmdowWasher(s)
Total MINUTES required to successfully complete this tas 10
per job class per event »>
❑ 2 , , .
a) ❑ horizontal surfaces & moldings (within reach) b) ❑ file cabinets
c) ❑ picture frames d) ❑ Chairs (to include rungs, ledges & arms)
e) ❑ cloth panels fl ❑ window sills & blinds
g) ❑ baseboards h) ❑ vents/grills to (including ceiling vents)
�) ❑ j) � Other
Special instructions:
Frequency: x
Supernsor(s) Janilor(sJ Shampooer(s) Waner(s) WindowWasher(s)
I� 3 Clean office kitchen to include:
a) ❑ wiping down kitchen sinks and fixtures b) ❑ clean surfaces of cabinets, appliances (i.e. microwaves,
refrigerator)
c) 0 reposition kitchen furniture in an orderly manner d) 0 clean outside and fill all soap dispensers
e) � Fill all paper towel dispensers fl O Other
Frequency: 5 x a Week ❑ � Q C�1 0 � O
S M T W R f S
Supernsor(s) JamWr(s) Sharnpooer(s) Waocer(s) WmdowWasher(s)
Total MINUTES required to successfuily complete this tas 10
per job class per event »>
� 4 Empty Garbage to include:
a) 0 Empty all trash cans, (except recycle containers) provide / replace trash can liners
b) � Remove waste paper from office recyclable containers and place in appropriate bldg containers (trashlrecycle).
c) 0 Pick up loose debris from under tables and desks, etc.
d) ❑ Other
Special instructions: Trash can liners shall be replaced when they become stained, soiled, or tom
Frequency: 5 x a Week ❑ � � � � �❑
S M T W R F S
Supervisor(s) Janilor(s) Shampooer(s) Waxer(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas 5 60
per job class per event »>
20489 Work Contract Engineering Page 8 7/20/2010
0 5 Ciean Restrooms to include: Estimated # of stalls: 4
a) � sanitize all toilets, urinals, tile walls, floors & wash basins, etc.
b) � Plunge
c) � Clean chrome, mirrors, mirror frames, metal work and dispensers, vanity counters, doors, etc.
d) � Fill all paper towel dispensers, toilet tissue holders and soap dispensers.
e) ❑
Special Instructions:
Frequency: 5 x a Week ❑ 0 0 � 0 Q❑
S M T W R F S
Supervisor(s) Jamtor(s) Shampooer(s) Wazer(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas 5 50
per job class per event »>
[�1 6 Thoroughly vacuum all carpeted areas to include: Estimated # of square feet of carpet: 9,700
a) � Corridors b) 0 Spot clean carpet when needed
c) � Rugs d) ❑ Elevators
e) ❑ Other � ❑ Other
Special instructions:
Frequency: 1 x a Week ❑❑❑❑❑ �❑
S M T W R F S
Supervisor(s) Jandor(s) Shartipooer(s) Waxer(s) Wi�owWasher(s)
Total MINUTES required to successfuily complete this tas 5 70
per job class per event »>
� 7 Clean resilient floors to include: Estimated # of square feet of resilient floor space: 1,600
a) � Dry Mop
b) 0 Wet Mop as required
c) ❑ Other
� Operatlons crew tra(fic area is frequenUy tracked with soil, dry mopping likely insufficient in this area.
Frequency: S x a Week ❑ 0 0 C�f C�1 �❑
S M T W R F S
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) Window Washer(s)
Total MINUTES required to successfuliy complete this tas 25
per job class per event »>
Q 8 Clean resilient floors to include: Estimated # of square feet of resilient floor space: 1,600
a) � Wet mop b) ❑ Other
c) ❑ d) ❑ Other
e) 0 Spray wax & buff � � Other
Special instrudions:
Frequency: 3 x a Year 0❑ ❑ p❑❑ Q p❑❑ ❑❑
Jan Feb Mar Apr Mav Jun Jul Auq Sep Oct Nov Dec
Supervisor(s) Janilor(s) Shampooer(s) Waxer(s) Window Washer(s)
Total MINUTES required to successfully complete this tas 60
per job class per event »>
0 9 Ciean resilient floors to include:
Wax•strip 8 re-seal as needed
Frequency: 1 x a Year O ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ L�( ❑ ❑
Jan Feb Mar Apr Mav Jun Jul Auq Sep Ocl Nov Dec
Supervisor(s) Jamtor(s) Shampooer(s) Waxer(s) WmdowWasher(s)
Total MINUTES required to successfully complete this task qnn �nn
20489 Work Contract Engineering Page 8 7/20/2010
per job class per event »>� �`�� � ( � "��' � �
Miscellaneous:
❑ 10 , , ,
Frequency: x
Supervisor(s) Jandor(s) Shampooer(s) Waxer(s) WindowWasher(s)
❑ 11 , , , ,
Frequency: x
Supervisor(s) Janilor(s) Shampooer(s) Wazer(s) WindowWasher(s)
❑ �2
Frequency: x
Supervisor(s) Janitor(s) Shampooar(s) Warzer(s) WindowWasher(s)
❑ 13 Glear�{ground level) exterior windows Total #»> Ave Sqr Ft > Estimated # Sqr Ft: 0
Frequency: x
Supervisor(s) Jarotor(s) Shampooer(s) Warzer(s) Window Washer(s)
❑ 14 61ear� (non-ground level) exterior windows Total #»> Ave Sqr Ft > Estimated # Sqr Ft: 0
Frequency: x
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) WindowWasher(s)
0 15 Clean entryway windows
Frequency: 5 x a Week ❑ L�f 0 0 Q L�f ❑
S M T W R F S
Supernsor(s) Janibr(s) Shampooer(s) Waxer(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas 5
per job class per event »>
20489 Work Contract Engineering Page 8 7/20/2010
❑ 16 Shampee�a�pe� Estimated # of Sqr Ft of carpet »>
Frequency: x
Supervisor(s) Jarntor(s) Shampooer(s) Waxer(s) Window Washer(s)
❑ 17 Other
Frequency: x
Supervisor(s) Jamtor(s) Shampooer(s) Wazer(s) WindowWasher(s)
❑ 18 Other
Frequency: x
Supervisor(s) Janitor(s) Shampooer(s) Wazer(s) Window Washer(s)
❑ 19 Other
Frequency: x
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) WiMowWasher(s)
❑ 20 Other
Frequency: x
Supernsor(s) JanROr(s) Shampooer(s) Wazer(s) WuidowWasher(s)
As Needed Cleaning:
❑ 21
Frequency: 1 x a Year «< rnis will be used for Price Evaluation purposes only (Conbacta to bill as line item per event)
Supervisor�s) Jandor(s) Shampooer(s) Waxer(s) WindowWasher(s)
❑ 22
Special instructions: '
Frequency: 1 x a Year «< This will be used lor Piice Evaluation purposes only (Contractor to btll as Ime dem per event)
20489 Work Contract Engineering Page 8 7/20/2010
Supernsor(s) Jandw(s) Shampocer(s) Wazer(s) Wmdow Washer(s)
❑ 23 .
Special instructions:
Frequency: 1 x a Year «< This will be used for Price Evaluation purposes only (Contractor to bill as line ifem per event)
Supervisor(s) Jamtor(s) Shampooer(s) Wauer(s) WiMow Washer(s)
❑ 24 .
Special insVuctions:
Frequency: 1 x a Year «< This will be used for Price Evaluation purposes only (Contractor to bili as line item per eventJ
Supervisor(s) Jandw(s) Shampooer(s) Waxer(s) WindaxWasher(s)
❑ 25 .
Special instructions:
Frequency: 1 x a Year «< This will be used for Price Evaluation purposes only (Cor�ractor fo bill as line dem per event)
Supervisor(s) Janilor(s) Shampocer(s) Waxer(s) Window Washer(s)
❑ 26 9t�eF
Special instructions:
Frequency: 1 x a Year «< This will be used (or Price Evaluafion purposes only (Contrada to 6i11 as line ftem per event)
Supervisor(s) Janitor(s) Sharnpooer(s) Waxer(s) Wmdow Washer(s)
❑ 2� �12F
Special instructions:
Frequency: 1 x a Year «< This wtll be used fa Pnce Evaluation purposes only (Contractor to btll as line item per eventJ
Supervisor(s) JamWr(s) Shampooer(s) Wazer(s) Window Washer(sJ
❑ 2$ �12F
Frepuency: 1 x a Year «< This will be used for Price Evaluation purposes only (Contractw to bill as line item per eventJ
Supernsor(s) Janilor(s) Shampooer(s) Waxer(s) Window Washer(s)
Absent a compelling business reason State Agencies are to utilize state contract to purchase PAPER SUPPLIES
0 29 Flat Monthly Fee to supply PAPER SUPPLIES (i.e. paper towels, toilet paper & covers) AT VENDORS ACTUAL COST
All monthly invoices must be accompanied with a cost break down and supporting
documeMation to validate vendors actual costs are accuratety reflected Bidder to propose Monthly Fiat Service Fee »> $5
$95 «<Bidder to identify (for market research purposes only) the estimated monthly costs Ihe client should expect to budget for PAPER SUPPLIES
20489 Work Contract Engineering Page 8 7/20/2010
Absent a compelling business reason State Agencies are to utilize state contract to purchase CLEANING SUPPLIES
� 30 Flat Monthly Fee to provide all necessary CLEANING SUPPLIES AT VENDORS ACTUAL COST
All monthly invoices must be accompanied with a cost break down and supporting
documentation to validate vendors actual costs are accurately reflected Bidder to propose Monthly Flat Service Fee »> $5.00
$23 «<Bidder to identify (for market research purposes only) the estimated monthiy costs the client should expect to budget for CLEANING SUPPLIES
Prompt Payment Discount (PPD)❑0 °/a net 30 days (Credit Card Purchases not applicable)
NOTE: A PPD % net 30 days will be applied to the bidders bid prices and thereby impact the bidders score.
Bid Evaluation Contract Price
Total Labor Cost For Regularly Scheduled Service $7,048.22 $7,048.22
Total Per Unit "As Needed Cleaning" Labor Cost $0.00
Bidder to propose Labor Cost multiplier »> 1.5 $10,85425 $10,854.25
Flat Monthly Service Fee(s) $10.00 $10.00
�rompt Payment Discount Bid Evaluation Credit $0.00
Total Bid Evaluation Price »> $10,974.25 <Subtotal> $10,974.25
Total Projected Mnual Contract Price (Plus Applicable Taxes)»> $10,974.25
Price per month (Plus Applicable Taxes) $914.52
Average Price per Day (Plus Applicable Taxes) $30,07
Print, sign & mail sealed bid response to»> The Office of State Procurement, 21011th Ave SW, Olympia, WA 985041017
Bid responses must be received no later than 2:00 PM Thursday, June 03, 2010
Late submissions will not be considered
Email your completed RFQ Worksheet response to »> csmail@ga.wa.gov
Work Contract Term 8 Extensions
The initial term of this Work Contract is One (1) year from date of award with the option to extend for additional One (1) year terms or
portions thereof. Extensions for each additional term(s) or portion thereof shall be exercised at the sole discretion of the Purchasing
Activity upon written notice to the Contractor. The total contract term, including the initial term and all subsequent extensions, shall not
exceed one (1) year beyond the maximum term date of OSP Primary Contract 00508 unless the OSP determines an emergency exists
and/or special circumstances require a partial term extension.
Certifications and Assurances
We make the following certifications and assurances as a required element of the Response, to which it is included herein, affirming the
truthfulness of the facts declared here and acknowledging that the continuing compliance with these statements and all requirements of
the OSP Janitorial Services Primary Contract 00508 are conditions precedent to the award or continuation of the resulting Work Contract.
1. The prices in this Response have been arrived at independently, without, for the purpose of restricting competition, any consultation,
communication, or agreement with any other offeror or competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the
methods or factors used to calculate the prices offered. The prices in this Response have not been and will not be knowingly disclosed by
the offeror, directly or indirectly, to any other offeror or competitor before Contract award unless otherwise required by law. No attempt has
been made or will be made by the offeror to induce any other concem to submit or not to submit an offer for the purpose of restricting
competition, However, we may freely join with other persons or organizations for the purpose of presenting a single Bid in accordance with
the OSP Janitorial Services Primary Contract 00508.
2. This Response is a firm offer for a period of 60 days following the Response Due Date specified in the RFQQ, and it may be accepted
by the Purchasing Activity without further negotiation (except where obviously required by lack of certainty in key terms) at any time within
the 60-day period. In the case of protest, our Response will remain valid for 90 days or until the protest and any related court action is
resolved, whichever is later.
3. Bidder further agrees to furnish materials, equipment and personnel necessary to successfully fulfill all contract terms including
amendments. Submitting this document constitutes complete understanding and compliance with the terms and conditions.
Recitals
20489 Work Contract Engineering Page 8 7/20/2010
The � af W�ht�n� ec�9 bY and througM OSP, issued RFQQ 00�8 �ed [���1, �g►e pu�pose of acquir�g Janftaiat
Seivioes in axotdance witl� its aulho�qt under Ch�r 43.19 RCW. The OSP evadua�ed bid tesponses and aV Resp�e and
Res�nsib� Bidde�'s u�s k�ed In tl�e eslab0ahm�t cf a pre-qusl�ied b)dder poa. 'i'he p��ied bidder pod was used �o so�tt
ptir�s �t iktts Js�o�l Se�vioea WoAt G�►tract bid op�Ua►i�y. Consls��twith 9�e �ten��fal Serv�oes Primaty Conbact 00508 RFQ
. ev� crt6e�. The OSf� evalua�d RFQ oe�es a� delermh�ed that �e �der � belaar �o be fie la�st �sponsiue
�re6ponsbie bidde� ACOOrdin�y.6�e OSP t�as deU�mfned ihat e�ir� ir�o a Contradwil� 7he Saoo�td Biddierva�l meet.(�enYs needs
�d w�f be � C6�S best i�t.
Now Therefore, Ru� Ac� �+aids tn �e Biddar � below It� Wodc Co� Use Eenns and condNbns � whkh Shaii
gcnrem Cadractar"s fum� �a the Pu�9 AcUvfqrl�toriat ser�lcas. This Wc�C Contrat� ia na� for p�sonai use. ln ConsideraUOn of
�fe muh�a! pron�ses ae set falh in � OSP RFCtQ 00509 P�r AereemeM Con�aCt, � par6e.a agiee �o oattr�l �OrJar�orial
Servboes.
YI�RI( C019TRAC1' AWaRD
A o�U'ed is heretry enac�ed between
A 1 e . �d City of Bremetton (Engineaing}
�' ...,�.
s �na�re �� B
7llti/�� -
��
204�9 Wack Corttrad Engi�g Page 8 7M9i120i 0
C"j� STA;E �
''1 ' . .n
�C - . �1.
. �� Sn �
"�''�L �e;,:: r tio
State of Washington
DEPARTMENT OF GENERAL ADMINISTRATION
Office of State Procurement
Rm. 201 General Administration Building, P.O. Box 41017 • Olympia, Washington 98504-1017 •(360) 902-7400
csmail@ga.wa.gov
Janitorial Services Contract 00508
Work Contract #20489
REVISION ID 05105/10
Bid responses must be received no later than 2:00 PM Thursday, June 03, 2010
Bidder Company Name: A-1 PerFormance Inc. � Not Applicable
Bidder Point of contact: Doug Fraley Jr. doua(a�a� oerformance.com 360-538-0501
Site Supervisor: Doug Fraley Jr. dou4ca�a�oerrormance.com 800-876-7135
«< Check Box if subcontractors will be used and complete the SubcontraMor Information tab
Agency Name: City of Bremerton (Court) Work Request Number: 20489
Anticipated Contract Life: 1 Years Anticipated Start Date: 1-Jui-10 $o
Building Type: Other Mandatory Site Visit Date: 19•May2010 Time: 1:30pm
Estimated Square Feet: 6,300 # of Floors: 1 County: Kitsap Date Issued: 26-Apr-2010
Approved working hours Monday - Friday 6pm - 7am
% Weighting to be applied to: Pricing: 80% References: 10% Quality Assurance: 10%
Work to be oerformed at: Client Contract Administrator: Send billinq information to:
Street Address: 900 Pacific Ave 100 Oyster Bay Ave. N 100 Oyster Bay Ave N.
Street Address:
City & Zip Bremerton WA 98337 Bremerton WA 98312 Bremerton WA 98312 �
Point of contact Theresa Ewing, Court Manager Chris Mottner 1 Mike Bishop Facilities Dept.
Phone: 360 473-5242 360 473-2316 360 473-2316
Fax: 360 473-5262 360 473-5360 360 473-5360
Efi1211: theresa ewinaCa)ci.bremerton wa.us chris.mottnerfa�ci.bremerton.wa.us chris.mottneraf�ci.bremerton.wa.us
FBCIIIty S2CUflty: Background Check required.
�I ianitorial prevailinq waqes bv iob class bv coui
Supervisor Janitor Shampooer Waxer Window Washer
Bidder to identify hourly labor raie--> $10.00 $8.55 $8.97 $8.97 $13.22
20489 Work Contract Court Page 8 7/20/2010
General Cleaning Services:
[•� 1 Dust, wipe, spot clean and remove finger prints to include:
a) � tables b) � doors
c) ❑ Spot clean stairwell walis & hand rails d) � low ledges
e) C�J cobweb removal f) � interior walls
g) ❑ Other h) ❑ Other
Special instructions:
Frequency: 5 x a Week ❑ 0 � � L�f C�1 ❑
S M T W R F S
Supervisor(s) Janitor(sj Shampooer(s) Waxer(s) WmdowWasher�s)
Total MINUTES required to successfully complete this tas 10
per job class per event »>
� 2 Dust, wipe, spot clean and remove finger prints to include:
a) � horizontal surfaces & moldings (within reach) b) 0 file cabinets
c) 0 picture frames d) � Chairs (to include rungs, ledges & arms)
e) � cloth panels � � window sills & blinds
g) � baseboards h) 0 vents/grills to (including ceiling vents)
�) � j) ❑ Other
Special instructions:
Frequency: 4 x a Year �❑ p p❑❑ p p ❑ p❑❑
Jan Feb Mar Apr May Jun Jul Auq Sep Oct Nov Dec
Supervisor(s) Jandor(s) Shampooer(s) Waxer(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas 60 60
per job class per event »>
0 3 Clean o�ce kitchen to include:
a) 0 wiping down kitchen sinks and fixtures b) � clean surfaces of cabinets, appliances (i.e. microwaves,
refrigerator)
c) L�l reposition kitchen fumiture in an orderly manner d) 0 clean outside and fill all soap dispensers
e) � Fill all paper towel dispensers � ❑ Other
Special instructions: Inside refigerator or coffee machines not included Cleaning tools (sponges, brushes, etc ) used in kitchen area shail be used only in the office
kitchen area and shall not be used in any other area of the buiiding.
Frequency: 5 x a Week ❑ L�( 0 0 � C�J ❑
S M T W R F S
Supervisor(s) Janitor(s) Shampooer(s) Waner(s) WindowWasher(s)
Total MINUTES required to successfuliy complete this tas 10
per job class per event »> •
0 4 Empty Garbage to include:
a) 0 Empty all trash cans, (except recycle containers) provide / replace trash can liners
b) 0 Remove waste paper from office recyclable containers and place in appropriate bidg containers (trashlrecycle).
c) 0 Pick up loose debris from under tables and desks, etc.
d) ❑ Other
Special instructions: Trash can liners shall be replaced when they become stained, soiled, or tom.
Frequency: 5 x a Week ❑ 0 0 Q 0 C✓1 ❑
S M T W R F S
Supervisor(s) Jamtor(s) Shampooer(s) Waaer(s) Window Washer(s)
Total MINUTES required to successfully complete this tas 5 40
per job class per event »>
20489 Work Contract Court Page 8 7/20/2010
[•� 5 Clean Restrooms to include: Estimated # of stalis: 5
a) 0 sanitize all toilets, urinals, tile walls, floors & wash basins, etc.
b) � Plunge
c) � Clean chrome, mirrors, mirror frames, metal work and dispensers, vanity counters, doors, etc.
d) 0 Fill all paper towel dispensers, toilet tissue holders and soap dispensers.
e) ❑
Special Instructions:
Frequency: 5 x a Week ❑ Q L�( Q � C�1 ❑
S M T W R F S
Supernsor(s) Jamror(s) Shampooer(s) Wazer(s) Wmdow Washer(s)
Total MINUTES required to successfully complete this tas 5 40
per job class per event »>
L�( 6 Thoroughly vacuum all carpeted areas to include: Estimated # of square feet of carpet: 5,700
a) 0 Corridors b) � Spot clean carpet when needed
c) � Rugs d) � Elevators
e) ❑ Other fl ❑ Other
Special instrucNons:
Frequency: 5 x a Week ❑ 0 0 C�1 � C�I ❑
S M T W R F S
Supervisor(s) Jandor(s) Shampooer(s) Wauer(s) WiMowWasher(s)
Total MINUTES required to successfully complete this tas 5 40
per job class per event »>
0 7 Clean resilient floors to include: Estimated # of square feet of resilient floor space: 600
a) 0 Dry Mop
b) O
c) ❑ Other
Frequency: 5 x a Week ❑ 0 � Q C�J 0❑
S M T W R F S
Supernsor(s) Janitor(s) Shampooer(s) Wazer(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas 10
per job class per event »
CJ( 8 Clean resilient floors to include: Estimated # of square feet of resilient floor space: 600
a) 0 Wet mop b) ❑ Other
c) O d) ❑ Other
e) 0 Spray wax & buff fl ❑ Other
Special instrucdons:
Frequency: 2 x a Year ❑ ❑ ❑ p ❑ ❑ ❑ ❑ p ❑ ❑ ❑
Jan Feb Mar Apr Mav Jun Jul Auq Sep Oct Nov Dec
Supervisor(s) Janitw�s) Shampooer(s) Waxer(s) Window Washer(s)
Total MINUTES required to successfuily complete this tas 60
per job class per event »>
0 9 Clean, chrome fixtures to include drinking fountains & elevators with non-abrasive, odorless, cleaner.
Frequency: 5 x a Week ❑ � C�1 � C1 Q �
S M T W R F S
Supervisor(s) Jantlor(s) Shampooer(s) Waxer(s) Window Washer(s)
Total MINUTES required to successfully complete this task d
20489 Work Contract Court Page 8 7/20/2010
per job class per event »>� � ' � � � �
Miscellaneous:
C� 10 Sweep within 10 feet of each entrance, empty all entrance ash trays, and remove trash from outside trash cans.
Frequency: 5 x a Week ❑ � Q � C�1 0❑
S M T W R F S
Supemwr(s) Janrtor(s) Shampooer(s) Waxer(s) WindowWasher�s)
Total MINUTES required to successfully complete this tas 4
per job class per event »>
0 11 Clean resilient floors to include:
Wax-strip & re-seal as needed
Frequency: 1 x a Year ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Q
Jan Feb Mar Apr Mav Jun Jul Auq Sep Oct Nov Dec
Supervisor(s) Janitw(s) Shampooer(s) Wazer(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas 200 200
per job class per event »>
CJ1 12 Clean all interior windows
Special Instructions: Office windows 1 x week, Service countw "bullet prooP' glass 5 x week
Frequency: 5 x a Week ❑ Q Q Q Q 0 ❑
S M T W R F S
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) WindowWastrer(s)
Total MINUTES required to successfuliy complete this tas � 2
per job class per event»
0 13 Clean (ground level) e�erior windows Total #»> Ave Sqr Ft > Estimated # Sqr Ft: 0
Frequency: 2 x a Year ❑ ❑ ❑ p ❑ ❑ ❑ ❑ p ❑ ❑ ❑ -
Jan Feb Mar Apr May Jun Jul Auq Sep Oct Nov Dec
Supervisor(s) Janilor(s) Shampooer(s) Waxar(s) Window Washer(s)
Total MINUTES required to successfully complete this tas 60 60
per job class per event »>
❑ 14 Gleaf► (non�round level) exterior windows Total #»> Ave Sqr Ft > Estimated # Sqr Ft: 0
Frequency: x
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) WindowWasher(s)
0 15 Clean entryway windovus
Frequency: 5 x a Week ❑ � 0 � � 0❑
S M T W R F S
Supervisor(s) Jandor(s) Shampooer(s) Waxer(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas 5
per job class per event »>
20489 Work Contract Court Page 8 7/20/2010
❑ 16 Sharnpee�ar�e� Estimated # of Sqr Ft of carpet »>
Frequency: x
Supervisor(s) JanAor(s) Shampooer(s) Waxer�s) Window Washer(s)
❑ 17 Other
Frequency: x
Supemsor(s) Janilor(s) Shampooer(s) Waxer(s) WindawWadier(s)
❑ 18 Other
Frequency: x
Supervisor(s) Janitor�s) Shampooer(s) Wazer(s) WindowWasher(s)
❑ 19 Other
Frequency: x
Supervisor(s) Janilor(s) Shampooer(sJ Wazer(s) WindowWasher(s)
❑ 20 Othef
Frequency: x
Supervisor(s) Janilor(s) Shampooer(s) Wacer(s) Window Washer(s)
As Needed Cleaning:
❑ 21
Frequency: 1 x a Year «< This will be used for Pnce Evaluation purposes only (Contracta to bill as line item per event)
Supervisor(s) Janitor(s) Shampocer(s) Waxer(s) WindowWasher(s)
❑ '1'1 Cmnrnnnnv..M4nrd.�m�nnnlenm�n
Special instructions:
Frequency: 1 x a Year «< This wiil be used lor Price Evaluahon purposes onty (Contractor to bill as 6ne item per eventJ
20489 Work Contract Court • Page 8 7/20/2010
Supervisor(s) Jandor(s) Shampocer�s) Waxer(s) WmdowWasher(s)
❑ 23 .
Special instructions:
Frequency: 1 x a Year «< This will be used for Price Evaluation purpases only (Contractor to bill as I�ne �tem per eventJ
Supervisor(s) Jamtor(s) Shampooer(s) Waxer(s) Window Washer(s)
❑ 24 .
Special instructions:
Frequency: 1 x a Year «< This will be used la Price Evaluation purposes only (Contractor to bill as line item per eventJ
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s] Window Washer(s)
❑ 25 .
Special instrudions:
Frequency: 1 x a Year «< This will be used fw Price Evaluation purposes onty (Contrada to bill as line ifem per event)
Supervisor(s) Jandor(s) Shartpooer(s) Waxer(s) Window Washer(s)
❑ 26 Bt�eF
Special instructions:
Frequency: 1 x a Year «< This will be used for Price Evaluation purposes only (Contrador to bill as line item per eventJ
Supervisor(s) Janilor(s) Shampooer(s) Waxer(s) WindowWasher(s)
❑ 27 9t#2F
Special instructions:
Frequency 1 x a Year «< This will be used fw Price Evaluation purposes only (Confractor to bill as line item per event)
Supervisor(s) Jannor(s) Shampooer�s) Waxer(s) WiiMOw Washer(s)
❑ 28 9�eF
Special insWctions:
Frequency: 1 x a Year «< This will be used lor Price Evaluation purposes only (Contractor to bill as line item per event)
Supervisor(s) Jarntor(s) Shampooer(s) Wazer(s) WindowWasher(s)
Absent a compelling business reason State Agencies are to utilize state contract to purchase PAPER SUPPLIES
0 29 Flat Monthly Fee to supply PAPER SUPPLIES (i.e. paper towels, toilet paper & covers) AT VENDORS ACTUAL COST
All monthly invoices musf be accompanied with a cost break down and supporting
documentation to validate vendor's actual costs are accurately reflected Bidder to propose Monthly Flat Service Fee »> $5
$85 «<Bidder to identify (for market research purposes only) the estimated monthly cosis the client should expect to budget for PAPER SUPPLIES
20489 Work Contract Court Page 8 7/20/2010
Absent a compelling business reason State Agencies are to utilize state contract to purchase CLEANING SUPPLIES
0 30 Flat Monthly Fee to provide all necessary CLEANING SUPPLIES AT VENDORS ACTUAL COST
All monihly invoices must be accompanied with a cost break down and supporting
documentation to validate vendor's actual costs are accurately reflected Bidder to propose Monthly Flat Service Fee »> $5.00
$23 «<Bidder to identify (for market research purposes only) the estimated monthly costs the client should expect to budget for CLEANING SUPPLIES
Prompt Payment Discount (PPD)❑0 % net 30 days (Credit Card Purchases not applicable)
NOTE: A PPD % net 30 days will be applied to the bidders bid prices and thereby impact the bidders score.
Bid Evaluation Contract Price
Total Labor Cost For Regularly Scheduled Service $7,337.62 $7,337.62
Total Per Unit "As Needed Cleaning" Labor Cost $0.00
Bidder to propose Labor Cost multiplier »> 1.5 $11,299.94 $11,299.94
Flat Monthly Service Fee(s) $10.00 $10.00
�rompt Payment Discount Bid Evaluation Credit $0.00
Total Bid Evaluation Price »> $11,419.94 <Subtotal> $11,419.94
Total Projected Annual Contract Price (Plus Applicable Taxes)»> $11,419.94
Price per month (Plus Applicable Taxes) $951.66
Average Price per Day (Plus Applicable Taxes) $31.29
Print, sign & mail sealed bid response to»> The Office of State Procurement, 21011th Ave SW, Olympia, WA 985041017
Bid responses must be received no later than 2:00 PM Thursday, June 03, 2010
Late submissions will not be considered
Email your completed RFQ Worksheet response to »> csmail@ga.wa.gov
Work Contract Term 8� Extensions
The initial term of this Work Contract is One (1) year from date of award with the option to extend for additional One (1) year terms or
portions thereof. Extensions for each additional term(s) or portion thereof shall be exercised at the sole discretion of the Purchasing
Activity upon written notice to the Contractor. The total contract term, including the initial term and all subsequent extensions, shall not
exceed one (1) year beyond the maximum term date of OSP Primary Contract 00508 unless the OSP determines an emergency exists
and/or special circumstances require a partial term extension.
Certifications and Assurances
We make the following certifications and assurances as a required element of the Response, to which it is included herein, affirming the
truthfulness of the facts declared here and acknowledging that the continuing compliance with these statements and all requirements of
the OSP Janitorial Services Primary Contract 00508 are conditions precedent to the award or continuation of the resulting Work Contract.
1. The prices in this Response have been arrived at independently, without, for the purpose of restricting competition, any consultation,
communication, or agreement with any other offeror or competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the
methods or factors used to ca�culate the prices offered. The prices in this Response have not been and will not be knowingly disclosed by
the offeror, directly or indirectly, to any other offeror or competitor before Contract award unless otherwise required by law. No attempt has
been made or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting
competition. However, we may freely join with other persons or organizations for the purpose of presenting a single Bid in accordance with
the OSP Janitorial Services Primary Contract 00508.
2. This Response is a firm offer for a period of 60 days following the Response Due Date specified in the RFQQ, and it may be accepted
by the Purchasing Activity without further negotiation (except where obviously required by lack of certainty in key terms) at any time within
the 60-day period. In the case of protesi, our Response will remain valid for 90 days or until the protest and any related court action is
resolved, whichever is later.
3. Bidder further agrees to furnish materials, equipment and personnel necessary to successfully fulfill ail contract terms including
amendments. Submitting this document constitutes complete understanding and compliance with the terms and conditions.
Recitals
20489 Work Contract Court Page 8 7/20/2010
The sta�e W Wesh6tgton, adin9 bY and thtaigh QSP. Issued RFQQ 00508 �6ed pWXWXX�, fottl�e putpose af eoqu�ing �orls!
Sen�iCes in a000ldanoe with its eud�orFly under Cheptar 43.19 RCW. The O� e+ra�ua�ed bid re�onaes and a� Responsive and
Respor�ble Bldders were �dtxied In 1he est��wner� of a pre-qualif ed bid� pool. The prequa�fted biddes pool was �ed b soliai
.,p+d0es � tl�s Jan� SanAces Waic C4ntrac# hid oppaiut�y. Cor�sis�nt � the .Nnti�fa138�v1Ces Ptimary ConU'aatOQ508 RW
sr�atlon p4e�ta, The QSP evalua�eid RF� �ot�ses and �mit�ed tltat tl�e Bi�er ident�i bebw to be ihe lo�rest resp4nshre
re�ibae bidder. Accadingyr, Uie QSP hae dele�rnined U�mt �terng i� a Cantrad twl� The b'uoo�ul Bidder w� mael Cli�d"s �e�a
�av���a�nrs�ta� �
Maw Thena�ore, Purches�g Acttvity awards 4O ffie 8idder I�ntlAed be�w this Work Conh�d, the be�rns and c�nd%or� of whidt sha�
gmrem Ccntrac�o�'s iumisfdng fo the Pu�ch�in9 Atd�lyl l�itaiel �. Yhls Work Conhact � not for persai� use. in Con�eratlan oi
1he rro�lu� prom�es as aet�Ottlt in tlte OSP RFG1Q OOGOB PrhaarY A9re�r►erit Conhac� �e parfbea ag�e m cotarad fw' Jard6ortel
Se�v�es.
VIORK �ONTltAGT AWAf�f
A aor�ract is hareby e�t�sd bet�n
� A-1 oe Inc. ar►d Cky of 8remerton (Court)
.� �
el'S Si9nahse otiaBd
� �
� ��
Z0489 Work Co�ract Cou�t Rage 8 7n9/2o10
Tar
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State of Washington
DEPARTMENT OF GENERAL ADMINISTRATION
Office of State Procurement
Rm. 201 General Administration Building, P.O. Box 41017 • Olympia, Washington 98504-1017 •(360) 902-7400
csmail@ga.wa.gov
Janitorial Services Contract 00508
Work Contract #20489
REVISION ID 05/05/10
Bid responses must be received no later than 2:00 PM Thursday, June 03, 2010
Bidder Company Name: A-1 Pe�formance Inc. � Not Applicable
Bidder Point of contact: Doug Fraley Jr. douacu�a�oerformance.com � r 360-538-0501
Site Supervisor: Doug FraleyJr. douaCa�aloerformance.com 800-876-7135
«< Check Box if subcontractors will be used and complete the Subcontractor Information tab
Agency Name: City ot Bremerton (BKAT) Work Request Number: 20489
Anticipated Contract Life: 1 Years Anticipated Start Date; 1-Ju1-10 gp
Building Type: Other Mandatory Site Visit Date: 19-May-2010 Time: 3:30pm
Estimated Square Feet: 1,800 # of Floors: 1 County: Kitsap Date Issued: 26-Apr-2010
Approved working hours F'riday after 6pm, SatlSun anytime.
% Weighting to be applied to: Pricing: 80% References: 10% Quality Assurance: 10%
Work to be oerformed at: Client Contract Administrator: Send billinp information to:
Street Address: 7266 Tibardis Road 100 Oyster Bay Ave. N 100 Oyster Bay Ave N.
Street Address;
City & Zip Bremerton WA 98311 Bremerton WA 98312 Bremerton WA 98312
Point of contact Charleen Bumette Chris Mottner / Mike Bishop Facilities Dept.
Phone: 360 308-0139 360 473-2316 360 473-2316
Fax: 360 308•0239 360 473-5360 360 473-5360
Email: charleen(a�bkat.orq chris.mottneraC�ci.bremerton.wa.us chris.mottnerfa�ci.bremerton.wa.us
Facility Security:
�I ianitorial qrevailinp waqes bv iob class bv coui
Supervisor Janitor Shampooer Waxer Window Washer
Bidder to identify hourly labor rate--> $10.00 $8.55 $8.97 '$8.97 $13.22
20489 Work Contract BKAT Page 8 7/20/2010
General Cleaning Services:
0 1 Dust, wipe, spot clean and remove finger p�ints to include:
a) 0 tables b) � doors
c) � Spot clean stairwell walls & hand rails d) � low ledges
e) � cobweb removal fl � interior walls
g) ❑ Other h) ❑ Other
Special insUuctions:
Frequency: 1 x a Week ❑ �❑ O❑ 0❑
S M T W R F S
Supernsor(s) Jamlor(s) Shmnpooer(s) Waxer(s) WmdowWasher(s)
Total MINUTES required to successfuily complete this tas 10
' per job class per event »>
Q 2 Dust, wipe, spot clean and remove finger prints to include:
a) � horizontal surfaces & moldings (within reach) b) � file cabinets
c) 0 picture frames d) � Chairs (to include rungs, ledges & arms)
e) 0 cloth panels � C�f window sills & blinds
g) C�I baseboards h) � vents/grills to (including ceiling vents)
i) ❑ � j) ❑ Other
Frequency: 2 x a Year ❑ ❑ ❑ Q ❑ ❑ ❑ ❑ ❑ C�1 ❑ ❑
Jan Feb Mar Apr May Jun Jul Auq Sep Oct Nov Dec
Supemsor(s) Janita(a) Shampooer(s) Waxer(s) WindowWasher(s)
Total MINUTES required to successfuliy complete this tas 45 45
per job class per event »>
0 3 Clean office kitchen to include:
a) 0 wiping down kitchen sinks and fixtures b) 0 clean surfaces of cabinets, appliances (i.e. microwaves,
refrigerator)
c) � reposition kitchen furniture in an orderly manner d) � clean outside and fill all soap dispensers
e) � Fill all paper towel dispensers � ❑ Other
Special insUuctions: Inside refigerator or coffee machines not included. Cleaning tools (sponges, brushes, etc.) used in kitchen area shall be used only in the office
kitchen area and shall not be used in any other area of the buiiding.
Frequency: 1 x a Week ❑ � �❑❑ Q❑
S M T W R F S
Supemsor(s) Janilor(a) Shampooer(s) Waxer(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas 10
per job class per event »>
� 4 Empty Garbage to include:
a) � Empty all trash cans, (except recycle containers) provide / replace trash can liners
b) 0 Remove waste paper from office recyclable containers and place in appropriate bldg containers (trashlrecycle).
c) 0 Pick up loose debris from under tables and desks, etc.
d) ❑ Other
Special instructions: Trash can liners shall be replaced when they become stained, soiled, or tom.
Frequency: 1 x a Week ❑❑❑❑❑ C� ❑
S M T W R F S
Supervisor(s) Jamtor(s) Shampocer(s) Waxer�s) WindowWasher(s)
Total MINUTES required to successfully complete this tas 5 20
' per job class per event »>
20489 Work Contract BKAT Page 8 7/20/2010
G� 5 Clean Restrooms to include: Estimated # of stalls: 2
a) 0 sanitize all toilets, urinals, tile walls, floors & wash basins, etc.
b) � Plunge
c) � Clean chrome, mirrors, mirror frames, metal work and dispensers, vanity counters, doors, etc.
d) � Fiil all paper towel dispensers, toilet tissue holders and soap dispensers.
e) ❑
Special Instructions:
Frequency: 1 x a Week ❑❑❑❑❑ 0❑
S M T W R F S
Supervisor(s) Janilor(sJ Shampocer(s) Waxer(s) Window Washer(s)
Total MINUTES required to successfully complete this tas 5 20
per job class per event »>
0 6 Thoroughly vacuum all carpeted areas to include: Estimated # of square feet of carpet: 1,500
a) 0 Corridors b) 0 Spot clean carpet when needed
c) L�1 Rugs d) ❑ Elevators
e) ❑ Other fl ❑ Other
Special instructions:
Frequency: 1 x a Week ❑❑❑❑❑ L�1 ❑
S M T W R F S
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) Window Washer(sJ
Total MINUTES required to successfully complete this tas 5 20
per job class per event »>
0 7 Clean resilient floors to include: Estimated # of square feet of resilient floor space: 300
a) � Dry Mop
b) ❑
c) ❑ Other
Frequency: 1 x a Week ❑❑❑❑❑ C� ❑
S M T W R F S
Supernsor(s) Janitor(s) Shampooer(s) Wazer(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas � �
per job class per event »>
� 8 Clean resilient floors to include: Estimated # of square feet of resilient floor space: 1,500
a) 0 Wet mop b) ❑ Other
c) ❑ d) ❑ Other
e) ❑ Spray wax & buff fl ❑ Other
Address Scuff Marks on Studio Floor (this area not served on weekly basis)
Frequency: 4 x a Year ❑❑ � O❑ 0 �❑ �❑❑ 0
Jan Feb Mar Apr MaV Jun Jul Auq Sep Oct Nov Dec
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas 30
per job class per event »>
0 9 Dust, wipe, spot clean and remove finger prints to include:
Studio vents 4 X per year.
Frequency: 4 x a Year ❑ O 0❑❑ �❑❑ 0❑ ❑ Q
Jan Feb Mar Apr Mav Jun Jul Auq Sep Oct Nov Dec
Supervisor(s) Jamlor(s) Shampooei(s) Waxer(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas ��
20489 Work Contract BKAT Page 8 7/20/2010
per job class per event »>� ( � � � � �
Miscellaneous:
0 10 Clean resilient floors to include:
Wax-strip & re•seal as needed
Frequency: 1 x a Year ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ Q
Jan Feb Mar Apr Mav Jun Jul Auq Sep Oct Nov Dec
Supervisor(s) Janilor(s) Shampooer(s) Waxer(s) WindowWasher(s) .
Total MINUTES required to successfully complete this tas 100 100
per job class per event »>
[.� 11 Sweep within 10 feet of each entrance, empty all entrance ash trays, and remove trash nom outside trash cans.
Frequency: 1 x a Week ❑❑❑❑❑ C� ❑
S M T W R F S
Supemsoqs) Janitor(s) Shampooer(s) Waxer(s) Wi�owWasher(s)
Total MINUTES required to successfully complete this tas 3
perjob class per event »>
❑ 12
<
Frequency: x
Supemsor�s) Janitor(s) Shampooer(s) Wacer(s) WindowWasher(s)
� 13 Clean (ground level) exterior windows Total #»> Ave Sqr Ft > Estimated # Sqr Ft: 0
Frequency: 2 x a Year ❑❑❑ Q❑ ❑❑ O Q❑❑ �
Jan Feb Mar Apr Mav Jun Jui Aup Sep Oct Nov Dec
Supemsor(s) Janiror(sJ Shartipooer(s) Waxer(s) Window Washer(s)
Total MINUTES required to successfuily complete this tas 30 30
perjob class per event»
❑ 14 6�ea� (non-ground level) exterior windows Total #»> Ave Sqr Ft > Estimated # Sqr Ft: 0
Frequency: x
Supervisor(s) Janitor(s) Shampocer(s) Waxer(s) Window Washer(s)
� 0 15 Clean entryway windows
Frequency: 1 x a Week ❑❑ 0❑❑❑❑
S M T W R f S
. Supervisor(s) Janitor(s) Shampocer(s) Wazer(s) Window Washer(s)
Total MINUTES required to successfuily complete this tas 4
per job class per event »>
20489 Work Contract BKAT Page 8 7/20/2010
0 16 Shampee-Gar�et- Estimated # of Sqr Ft of carpet »>
Frequency: x
, Supemsor(s) Janitor(s) Shampooer(s) Waxer(s) Wmdow Washer(s)
❑ 17 Other
Frequency: x
Supervisor(s) Janilor(s) Shampocer(s) Wauer(s) wndowWasher(s)
�
❑ 18 Other
i
Frequency: x
Supervisw(s) Janilor�s) Shampooer(s) Waxer(s) WindowWasher(s)
❑ 19 Other
Frequency: x
Supervisor(s) Janitor(s) Shampooer(s) Wa�cer(s) Window Washer(s)
❑ 20 Other
Frequency: x
Supervisar(s) JanAor(s) Shampooer(s) Wazer(s) Window Washer(s)
As Needed Cleaning:
❑ 21
Frequency: 1 x a Year «< This will be used for Price Evaluation purposes only (Contracta to bill as line item per event)
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) Window Washer(s)
❑ 22
Special instructions:
Frequency: 1 x a Year «< This will be used lor Piice Evaluation purposes onty (Conhactor to btll as line item per event)
20489 Work Contract BKAT Page 8 7/20/2010
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) WindowWasher(s)
p 23 .
Special instructions:
Frequency: 1 x a Year «< rhis wtll be used for Pnce Evaluation purpases only (Conhactw to bill as line 'rfem per event)
Supervisor(s) Janilor(s) Shampooer(s) Waxer(s) WirMowWasher(s)
❑ 24 .
Special instructions:
Frequency: 1 x a Year «< This will be used fw Price Evaluation purposes only (Contractor to bill as Ime item per event)
Supervisor(s) Janiror(s) Shampooer(s) Wacer(s) Window Washer(s)
❑ 25 .
Special instructions:
Frequency: 1 x a Year «< mis will be used fw Price Evaluahon purposes only (Contracta to bill as line item per event)
Supernsor(s) Janitor(s) Shampoaer(s) Wazer(s) Wmdow Washer(s)
❑ 2F> AH�eF
Special instruc8ons:
Frequency: 1 x a Year «< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event)
Supervisor(sJ Janilor(s) Shampooer(s) Waxer(sJ WindowWasher(s)
❑ 2� A�F
Special instructions:
Frequency: 7 x a Year «< This will be used fw Price Evaluation purposes only (Contractor to bill as line ftem per event)
Supervisor(s) Jandor�s) Shampooer(s) Wauer(s) WindowWasher(s)
❑ 28 B�eF
Special instructions:
Frequency: 1 x a Year «< This will be used for Price Evaluation purposes only (Contractor to bill as line item per event)
Supervisor(s) Janitor(s) Shampooer(s) Wa�cer(s) Window Washer(s)
Absent a compelling business reason State Agencies are to utilize state contract to purchase PAPER SUPPLIES
Q 29 Flat Monthly Fee to supply PAPER SUPPLIES (i.e. paper towels, toilet paper & covers) AT VENDORS ACTUAL COST
Ail monthly invoices must be accompanied with a cost break down and supporting
documentation to validale vendors actual costs are accurately reFlected Bidder to propose Monthly Flat Service Fee »> $5
$35 «<Bidder to identify (for market research purposes only) the estimated monthly cosis the client should expect to budget for PAPER SUPPLIES
20489 Work Contract BKAT Page 8 7/20/2010
Absent a compeliing business reason State Agencies are to utilize state contract to purchase CLEANING SUPPLIES
� 30 Flat Monthly Fee to provide ali necessary CLEANING SUPPLIES AT VENDORS ACTUAL COST
All monthly invoices must be accompanied with a cost break down and supporhng
documentation to validate vendor's actual wsts are accurately reflected Bidder to propose Monthly Flat Service Fee »> $5.00
$20 «<Bidder to identify (for market research purposes only) the esiimated monthly costs the client should expect to budgel for CLEANING SUPPLIES
Prompt Payment Discount (PPD)�0 % net 30 days (Credit Card Purchases not applicable)
NOTE: A PPD % net 30 days will be applied to the bidders bid prices and thereby impact the bidders score.
Bid Evaluation Contract Price
Total Labor Cost For Regularly Scheduled Service $965.63 $965.63
Total Per Unit "As Needed Cleaning" Labor Cost $0.00
Bidder to propose Labor Cost multiplier »> 1.5 $1,487.07 $1,487.07
Flat Monthly Service Fee(s) $10.00 $10.00
�rompt Payment Discount Bid Evaluation Credit $0.00
Total Bid Evaluation Price »> $1,607.07 <Subtotal> $1,607.07
Total Projected Mnual Contract Price (Plus Applicable Taxes)»> $1,607.07
Price per month (Plus Applicable Taxes) $133.92
Average Price per Day (Plus Applicable Taxes) $4.40
Print, sign & mail sealed bid response to»> The Office of State Procurement, 21011th Ave SW, Olympia, WA 98504-1017
Bid responses must be received no later than 2:00 PM Thursday, June 03, 2010
� Late submissions will not be considered
Email your completed RFQ Worksheet response to »> csmail@ga.wa.gov
Work Contract Term & Extensions
The initial term of this Work Contract is One (1) year from date of award with the option to extend for additional One (1) year terms or
portions thereof. Extensions for each additional term(s) or portion thereof shall be exercised at the sole discretion of the Purchasing
Activity upon written notice to the Contractor. The total contract term, including the initial term and all subsequent extensions, shall not
exceed one (1) year beyond the maximum term date of OSP Primary Contract 00508 unless the OSP determines an emergency exists
andlor special circumstances require a partial term extension.
Certifications and Assurances
We make the following certifications and assurances as a required element of the Response, to which it is included herein, affirming the
truthfulness of the facts declared here and acknowledging that the continuing compliance with these statements and all requirements of
the OSP Janitorial Services Primary Contract 00508 are conditions precedent to the award or continuation of the resulting Work Contract.
1. The prices in this Response have been arrived at independently, without, for the purpose of restricting competition, any consultation,
communication, or agreement with any other offeror or competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the
methods or factors used to calculate the prices offered. The prices in this Response have not been and will not be knowingly disclosed by
the offeror, directly or indirectly, to any other offeror or competitor before Contract award unless otherwise required by law. No attempt has
been made or will be made by the offeror to induce any other concem to submit or not to submit an offer for the purpose of restricting
competition. However, we may freely join with other persons or organizations for the purpose of presenting a single Bid in accordance with
the OSP Janitorial Services Primary Contract 00508.
2. This Response is a firm offer for a period of 60 days following the Response Due Date specified in the RFQQ, and it may be accepted
by the Purchasing Activity without further negotiation (except where obviously required by lack of certainty in key terms) at any time within
the 60-day period. In the case of protest, our Response will remain valid for 90 days or until the protest and any related court action is
resolved, whichever is later.
3. Bidder further agrees to furnish materials, equipment and personnel necessary to successfully fulfill all contract terms including
amendments. Submitting this document constitutes complete understanding and compliance with the terms and conditions.
Recitals
20489 Work Contract BKAT Page 8 7/20/2010
Ths � of Wasfth�g4on, actlng by and duough OSP, issued RFQQ Q05� da�ed pW)0(/XX]� fa'the ptapose of acquidrtg Jan�oriel
Servh�s M acoordanae w�h its a►�Ority under Ct�ipter 43.19 RCW, The OSP e�lua�sd bld �esponses and all Respor�ue and
�le $idde�'e were c,ck�d9d in the es�b6slunent of e p�quaGi� 6i�r pool, The pc�qua�fled bidder pool wes used fo aWidt
pr�es for th� JaniE�fai Savioas Work Contract bld cPPmburdlY• Caes�entwilh the J��ial S� Primary Gorrtraci0a506 RFQ
euedu�iw� a�etta. The QSP evaluffied R�Q responees e� detarrtdtred �at tl►e Bldder �d below �o be ihe bwest �ve
�respa�le bidd�: Aa�r�y� 11� 03P has de�ermined lhat ��bo a Contracta�ih The Su� Bidder YnU meet t�ient's aeeds
and will ba in t�ertf s best ktt�e�t.
wow merefore, Piuch�ing as�ivlty aws�ds ta the sl�er hienti6ed delow thre worlc cor�t. the �etms ana aona�ions of wh�► sh�l
goarern Contraclor's fwnish� b tl�e Pim;hasin9 AcUviiy l� �nr+cea Ttys 1Malc Contract is not for pers�nat use. In Cans�eratlan af
!he mu�al p� as set ior� N ffie 06P RFQQ 00508 Pdmary Ag�t C�ontraat, �e P� a�ree 10 oontra�ior JerdGorlal
Sendaes.
W4RK CANiRA�'f AWARD
a contract Is nereby enac�aa be�n
A-! P o lnc. a�d clty of Br�nerton (BIW'�
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aoass wo� corn�a siwr Page s 7»s►zcs�a
00508 Janitorial Services
State of Washington
Department of General Administration
Office of State Procurement (OSP)
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Contract 00508
For Purchases of Janitorial Cleaning Services
Under the Authority of
CHAPTER 43.19 RCW
Rev. 20080215 1
DATE SUBMITTED:
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
.......................................................................:...:...........�
SUBJECT: Award of Goods & Services Committee Meeting Date: 7/28/10 '
Agreement for Monitoring & Maintenance of COUNCIL MEETING Date: 8/04/10
Fire/Security Alann Systems and Fire Department: PW & Utilities
Suppression Systems Presenter: Wayne Hamilton
Phone: 473-5207
SUMMARY: The monitoring & maintenance of Fire/Security Alarm Monitoring and Maintenance
of Fire/Security Alarm Systems and Fire Suppression Systems Contract of Public Works & Utilities
has expired. A Call-for-Bids was prepared, solicited and distributed in accordance with City Bid
Procedures. One (1) bid was received. The bidder was Fire One, Inc., Bremerton, Washington. This
company most recently held the contract with the city and has proven to be responsible, reliable, &
cooperative. The department requests approval of the Goods & Services Agreement for two (2) years
from September 1, 2010 to August 31, 2012.
ATTACHMENTS: Bid Proposal from Fire One, Inc.
FISCAL IMPACTS (Include Budgeted Amount): Funds are budgeted for the current budget year
and would be budgeted for the remaining term of the contract. $68,000.00 annually
APPROVALS:
DEPARTMENT DIRECTOR: �
CITY ATTORNEY:
�
FINANCE DIRECTOR:
MAYOR:
COMMITTEE CHAIR ,,Q, y ��
COUNCIL PRESIDENT: CONSENT AGENDA
GENERAL BUSINESS ❑
PUBLIC HEARING ❑
RECOMMENDED MOTION: That the council approves the award and authorize the Mayor to
finalize and execute the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
GOODS AND SERVICES AGREEMENT
THIS AGREEMENT, is entered into between the City of Bremerton, a Washington Municipal Corporation ("City"), and Fire One,
Inc. ("Vendor"), whose mailing address is: 6635 Harlow Drive, Bremerton, WA 98312
The parties agree as follows:
1. VENDOR SERVICES The Vendor shall provide the following goods and materials and/or perform the following services for
the City:
SCOPE: The vendor agrees to perform the services more specifically described in the scope of work and technical specifications, including
any attachments thereto, attached hereto as Exhibit A, which is incorporated by reference herein. The scope of work and technical
specifications may be modified only pursuant to section l 0.K of this agreement. If the scope of work and technical specificarions provides
for unspecified additional services, such services shall only be performed upon the express written request of the city. Vendor further
represents that the services furnished under this agreement will be performed in accordance with generally accepted professional practices in
effect at the time such services are performed
2. TaViE OF COMPLETION. The term of this agreement shall commence on September 1, 2010 and will teiminate on August 31,
2012, unless teiminated earlier pursuant to this agreement.
3. COMPENSATION. The City shall pay the Vendor in an amount per rate schedules as shown on Exhibit "B".
Vendor shall submit regular billing stateme�s degcnbing work perfornned and amount charged for Monitoring and Maintenance of
Fire/Security Alarm systems & Fire Suppression Systems. The descriptions shall conform to and fall within the categories set out in the
Scope of Work and Technical Specifications. Upon receipt of a conforming billing statement, the City shall promptly process the paymen�
Vendor shall not perform work beyond the Scope of Work and Technical Specifications, nor shall vendor be compensated for such
work, unless the Scope of Work and Technical Specifications or a�no�mt of compensation is modified pursuant to this Agreement. Vendor
shall only be compensated for additional services if requested pursuant to Section 10.K and, if not otherwise provided, such compensarion
shall be in accordance with this Section.
If a billing statement dces not conform to this Agreement, the City may withhold payment until the statemem is brought into
compliance. Such withholding dces not relieve vendor of its obligations under this Agreemen�
4. INDEPENDENT COIVTRACTOR Contractor is and shall be at all times acting as an independent contractor and not as an
employee of the City. The Contractor shall secure at its expense, and shall be responsible for all payments of income tax, social security,
state disability insurance compensation, unemployment compensation, and all other payroll deductions for the Contractor, officer, agents,
employees and sub-contractors. The Contractor shall also secure all applicable business licenses, ifrequired, in connection with the contract
services, including all required licenses for Contractor's officers, agents, employees and sub-contractors.
S. TERMINATION. The City may tercninate this Agteement for good cause. "Good cause" shall include, without limitarion, any
one or more of the following events:
A. The Vendo�'s refusal or failure to supply a sufficient number of properly skilled workers for completion of this
Agreement.
B. The Vendor's failure to make full and prompt payment to subcontractors or for material or labor.
Monitoring and Maintenance of Fire/Security Between the City of Bremerton & Fire One, Inc.
Alarm Systems & Fire Suppression Systems
C. The Vendor's failure to complete with federal, state or local laws, rules or regulations.
D. The Vendor's filing for banlwptcy or becoming adjudged bankrup�
If the City terminates this Agreement for good cause, the Vendor shail not receive any further monies due under this Agreement
until the services required by this Agreement are completed and fully performed.
6. CHANGES. The City may issue a written change order for any change in the services to be provided during the performance of
this Agreement. If the Vendor determines, for a�ry reason, that a change order is necessary, Vendor must submit a written change order
request to an authorized agent of the City within fourteen (14) calendar days of the date Vendor knew or should have lmown of the facts and
events giving rise to the requested change. If the City determines that the change increases or decreases the Vendor's costs or time for
performance, the City will make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the Vendor on all
equitable adjustnients. However, if the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate.
The Vendor shall proceed with the change order work upon receiving either a written change order from the City or an oral order from the
City before actuslly receiving the written change order. If the Vendor fails to require a change order wi�in the time ailowed, the Vendor
waives its right to make any claim or submit subsequent change order requests for that portion of the contract work. If the Vendor disagrees
with the equitable adjustment the Vendor must complete the change order work; however, the Vendor may elect to protest the adjustmeut as
pmvided below:
A. Procedure and Protest by the Vendor. If the Vendor disagrees with anything required by a change order, another written
order, or an oral order from the City, including any direction, instruction, interpretation, or determination by the City, the
Vendor shall:
1. Immediately give a signed written norice of protest to the City;
2. Supplement the written protest within fourteen (14) calendar days with a written statement that provides the
following information:
a The date of the Vendor's protest.
b. The nature and circumstances that caused the protest.
c. The provisions in this Ageement that support the protest.
d. The estimated dollar cost, if any, of the protested work and how that estimate was determined.
e, An analysis of the progess schedule showing the schedule change or disruption if the Vendor is
asserting a schedule change or disruption.
3. The Vendor shall keep complete records of extra costs and time incuired as a result of the protested work. The
City shall have access to any of the Vendo�'s records needed for evaluating the protest. �
The City will evaluate all protests, provided the procedures in this section are followed. If the City determines that a
protest is valid, the City wiil adjust payment for work or time by an equitable adjustn►ent. No adjustment will be made
for an invalid protest.
B. Vendor's Dutv to Complete Protested Work. In spite of any protest, the Vendor shall proceed promptly to provide the
goods, materials and services required by the City under this Agreement.
C. Vendor's Acceptance of Chanees. The Vendor accepts all requirements of a change order by: (1) endorsing it, (2)
writing a separate acceptance, or (3) not protesting in the way this section provides. A change order that is accepted by
Vendor as provided in this section shall constitute full payment and final settlement of all claims for contract time and for
direct, indirect and consequenrial costs, including costs of delays related to any work, either covered or affected by the
Monitoring and Maintenance of Fire/Secwity Between the City of Bremerton & Fire One, Inc.
Alarm Systems 8c Fire Suppression Systems
change.
D. Failure to Protest Constitutes Waiver. By not protesting as this section provides, the Vendor also waives any additional
entitlement and accepts from the City any written or orat order (including directions, instructions, interpretarions, and
determination).
E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedw�es of this section, the Vendor
completely waives any claims for protested work and accepts from the Ciry any written or oral order (including
directions, instructions, interpretarions, and determinadon).
7. CLAIMS. The Vendor shall give written norice to the City of all claims other than change orders within fourteen (14) calendar
days of the occurrence of the events giving rise to the claims. Any claim for damages, addirional payment for any reason, or extension of
time, whether under this Agreement or otherwise, shall be conclusively deemed to have been waived by the Vendor unless a timely written
claim is made in strict accordance with the applicable provisions of this Agreement; or, if (and only i� no such pmvision is applicable,
unless that claim is set forth in detail in writing and received by the City within seven (7) calendar days from the date Vendor Imew, or
shouid have lmown, of the facts giving rise to the claim. At a minimum, a Vendo�'s written claim must include the informarion set forth
regarding protests in Section 6(Ax2xa}(e).
FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITFIIN TI� TIl�IE ALLOWED SHALL
BE AN ABSOLUTE WAIVER OF ANY CLAIIVIS ARISING IN ANY WAY FROM TI� FACTS OR EVENTS SURROUNDING THAT
CLAIM OR CAUSED BY THAT DELAY.
Vendor must, in any event, file any claun or bring any suit arising from or connected with this Agreement within I20 calendar days
from the date the contract work is complete.
8. INDEMI�IIFICATION. Vendor shall defend, indemnify and hold the City, its officer, officials, employees, agents and volunteers
harmless &om any and all claims, injuties, damages, losses or suits, including all legal costs and attomey fees, arising out of or in
connection with the performance of this Agreement. Vendor's obligation to indemnify shall not extend to that portion of damages caused by
the City's sole negligence.
The City's inspection or acceptance of any of Vendo�'s work when completed shall not be grounds to avoid any ofthese covenants
of indemnification. '
Should a court of competent jurisdiction deternune that this Agreement is subject to RC W 4.24.115, then, in the event of liability
for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the
Vendor and the City, its officers, officials, employees, agents and volunteers, the Vendor's liability hereunder shall be only to the extent of
the Vendor's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THIS INDEMNIFICATION CONSTITUTES
THE CONSULTANTS WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE
PURPOSES OF THIS INDEMNIFICATION. TI� PARTIES ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED
TNIS WAIVER
The provisions of this section shall survive the expiration or termination of this Agreement.
Monitoring and Maintenance of Fire/Security Between the City of Bremerton 6t Fire One, Inc.
Alarm Systems & Fire Suppression Systems
9. INSURANCE. The Vendor shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to
persons or damage to properiy that may arise from or in connection with the performance of the Contract work by the Vendor, its agents,
representarives, employees or subcontractors.
Before beginning work on the project described in this Agreement, the Vendor shall provide a Certificate of Insurance evidencing:
1. Automobile Liabilitv insurance with limits no less than $500,000 combined single limit per accident for bodily injury and
ProPert}' damage; and
2. Commercial General Liabiliri insurance written on an occurrence basis with limits no less than $1,000,000 combined
single limit per occurrence and $2,000,000 aggregate for personal injury, bodity injury and property damage. Coverage
shall include but not be lunited to: blanket contractual; products/completed operationslbroad form property damage; and
employer's liability.
Any payment of deductible or self insured retenrion shall be the sole responsibility of the Vendor.
All required policies shall be provided on an "occurcence" basis except professional liability insurance (if required), wtuch shall be
provided on a "claims-made" basis.
The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work
performed by or on behalf of the Vendor and a copy of the endorsement naming the City as addirional insured shall be attached to
the Certificate of Insurance. The City reserves the right to receive a certified copy of all the required insurance policies.
The Vendor's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each
insured against whom claim is made or suit is brought, except with respects to the limits of the inswer's liability.
The Vendo�'s insurance shall be primary insurance as respects the City and the City shall be given thirty (30) days prior written
norice by certified mail, return receipt requested, of any cancellation, suspension or material change in coverage.
The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a duplicate
of the insurance policy with all endorsements as evidence of coverage.
10. MISCELLANEOUS.
A. Licenses and Taxes. Vendor shall possess a cwrent Bremerton Business License and any regulaWry license required to
fulfill Vendor's obligations under this contract. B8t0 taxes shall be paid when due, and Vendor, by this agreement,
assigns any payments due under this contract to the City Clerk for payment of such taxes which have been declated
delinquent.
B. Conflict and Precedence. In the event of a conflict between the contract documents, the document which rates higher on
the following list shall take precedence:
1. Addenda, if any,
2. Contract,
3. Scope of Work & Technical Specifications (Exhibit A)
4. Bid Proposal (Exhibit B)
Monitoring and Maintenance of Fire/Security Between the City of Bremerton 8c Fire One, Inc.
Alarm Systems 8t Firc Suppression Systems
C. Documents Incortwrated by, Reference. The following documents are incorporated by reference, to include, but not be
limited to:
l. Scope of Work & Technical Specifications
2. Bid Proposal
D. Nondiscriminarion. In the hiring of employees for the performance of work under this Agreement the Vendor, its
subcontractors, or any pe�son acting on behalf of Vendor shall not, by reason of race, religion, color, sex, sexual
orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person
who is qualified and available to perform the work to which the employment relates.
E. ComQliance with Laws. Vendor shall comply with all federal, state and local laws, rules and regulations thmughout
every aspect in the performance of this Agreement.
F. Work Performed at Vendor's Risk. Vendor shall take all precautions necessary and shall be responsibie for the safety of
its employees, agents, and subcontractors in the perfonnance of this Agreement. All work shall be done at Vendor's own
risk, and Vendor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in
connection with the work.
G. Governing Law. This Agreement shall be govemed and construed in accordance with the laws of the State of
Washington. If any dispute arises between the City and Vendor under any of the provisions ofthis Ageement, resolurion
of that dispute shall be available exclusively under the jurisdiction, venue and rules of the Kitsap County Superior Court,
Kitsap County, Washington.
H. Attorney's Fees. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party
shall be responsible for payment of its own legal costs and attorney's fees incucred in defending or bringing such claim or
lawsuit; however, nothing in this subsection shall limit the City's right to indemnification under Section 9 of this
Agreement.
I. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed below,
unless otherwise notified. Any written notice shall become effective upon delivery, but in any event three (3) calendar
days after the date of mailing by registered or certified mail, and shall be deemed sufficiendy given if sent to the
addressee at the address stated in this Agreement.
Notices to be sent to: Notices to be sent to:
VENDOR: CITY:
Attn: Don Casey Arin: City Clerk
Fire One. Inc. City of Bremerton
6635 Harlow Drive. 345 6'� Street, Suite 600
Bremerton WA 98312 Bremerton, WA 98337
J. Assignn,, �en� Any assignment of this Agreement by the Vendor without the written consent of the City shall be void.
K. Modification. No waiver, alterarion, or modification of any of the provisions of this Agreement shall be binding unless in
writing and signed by a duly authorized representative of the City and Vendor.
Monitoring end Maintenance of Fire/Security Between the City of Bremerton 8c Fire One, Inc.
Alarm Systems & Fire Suppression Systems
L. Severabilitv. If any one or more sections, sub-secrions, or sentences of this Agreement are held to be unconstitutional or
invalid, that decision shall not affect the validity of the remaining portion of this Agreement and the remainder shall
remain in full force and effect.
M. Entire Agreement. The written provisions and terms of this Ageement, together with any attached Exhibits, supersede
all prior verbal statements by any representative of the City, and those statements shall not be conswed as forming a part
of or altering in any manner this Agreement. This Agreement and any attached Exhibits contain the entire Agreement
between the parties. Shouid any language in any Exhibit to this Ageement conflict with any language contained in this
Agreement, the terrns of this Agceement shall prevail.
IN WI1'NESS WI�REOF, the parties below have executed this Agreement.
VENDOR: CITY:
City of Bremerton
By: By:
Print Name• Print Name:
Its: Its:
Date: Date:
APPROVED AS TO FORM:
By:
Bremerton City Attomey
ATTEST:
By:
City Clerk
Monitoring and Maintenance of Fire/Security Between the City of Bremerton 8c Fire One, Inc.
Alarm Systems 8c Fire Suppression Systems
Exhibit A
SCOPE OF WORK AND TECHNICAL SPECIFICATIONS FOR
Monitoring and Maintenance of
Fire/Security Alarm Systems and Fire Suppression Systems
The contractor shall:
A. Provide 24-hour emergency service with a maximum two-hour response time.
B. Provide local technicians, qualified to perform repairs, installations and maintenance
to the systems listed.
C. Possess a state certified low voltage contractor's license.
D. Possess a state certified level 3-sprinkler contractor's license.
E. Possess a ITT certified sprinkler inspector license.
F. Possess a NICET level 2 certification for all confidence testing.
G. Perform all onsite services between the hours of 7:30 a.m. to 4:00 p.m., Monday
through Friday, if at all possible.
The Alarm Company shall:
A. Be a U.L. rated monitoring company.
B. Be F.M. approved.
C. Provide both security and fire alarm monitoring
D. Be located within Washington state� western Washington region is preferred.
E. Have the ability to provide opening/closing reports upon request.
Service and Maintenance Reauirements
All service and maintenance shall follow National Fire Protection Association (NFPA) standards,
uniform fire code (UFC), all applicable state of Washington code requirements and/or standards
acceptable to the City of Bremerton.
Fire alarm system NFPA standard 72
Wet fire sprinkler systems NFPA standard 13, 25
Dry fire sprinkler systems NFPA standard 13, 25
Monitoring systems NFPA standard 72
Halon system NFPA standard 12A
Hood system NFPA standard 17
Fire extinguishers NFPA standard 10
Additional Items
The service and maintenance requirements listed shall be followed as minimum standards. Any
deviation from these standards will be agreed upon in writing by the authorized city
representative.
Any equipment setup or reprogramming initially required by the winning bidder to perform any
aspects of the contract shall be at no exqense to the City of Bremerton.
Securitv Svstems
Test all City of Bremerton security systems for proper operation of all protected points, receipt of
proper alarm and restore signals, and audibility of zones so programmed. Any wireless
transmitters should be tested at half signal strength to ensure proper full power performance.
After annual security ala�m testing, all zones, partitions and access points will be identified,
verified and lists submitted to city representative for review.
Functional test of cellular backup units at Gotd Mountain Golf and maintenance shops. Test
and verify proper signals at the central station for both security and fire panels when the primary
phone lines are out of service. Verify that all supervisory zones pertaining to the cellular backup
unit function and proper signals are received at the central station. Test all standby batteries for
the security, security/fire, and cellular backup units for proper operations and capacity.
Panic Buttons
Test and maintain a1i silent panic stations, both standard and wireless, at all city locations and
verify receipt of proper code and proper location for alarm and restore.
All maintenance and service shall be in compliance with recommendations of the manufacturers
of the equipment in all systems.
Fire/Securitv Alarm Monitorinq
Fire and security alarm systems are connected to the monitoring company by a fixed-line
telephone system, which is provided and maintained by the City of Bremerton.
Fire Alarm Svstem: In the event of an alarm, the monitoring company contacts fire dispatch
unless otherwise instructed on the monitoring information sheet.
Securitv Svstem: In the event of an alarm, the monitoring company contacts police dispatch
unless otherwise instructed on the monitoring information sheet.
City Contact: In either of the above events or an alarm trouble, the monitoring company shall
contact the on-call city representative and/or designee.
Securitv Access Codes: All security access codes are confidential. Any information containing
access codes, updates, reports, additions and deletions shall be provided only if requested by
the City of Bremerton Utilities Operations Manager, Wayne Hamilton, phone: 360-473-5207,
email: wayne.hamiltonC�ci.bremerton.wa.us.
City Contact List:
A. Chris Mottner, Inventory/Facilities Supervisor
Phone: (360) 473-2316 Email: chris.mottnerC�ci.bremerton.wa.us
B. Michael Bishop, Lead Facilities Service Specialist �
Phone: (360) 473-5335 Email: michael.bishoaC�ci.bremerton.wa.us
C. Customer Response Dispatcher (24 hour message phone)
Phone: (360) 473-5920
;
Ezhibit B
BID PROPOSAL
MONITORING AND MAINTENANCE OF
FIRE SECURITY ALARM SYSTEMS AND FIRE SUPPRESSION SYSTEMS
City of Bremerton
Technician Service Rates
Technicians regular and overtime will be listed as per hour basis and wiil be in accordance with
all City of Bremerton Contract requirements, and any Washington State prevailing wage rates
that may apply.
Technician service regular rates $_125.00 per hour
Technician service overtime rates $_188.00 per hour
Fuel/environmental trip charge $_30.00each
Technician Testinq Rates
Technician regular and overtime will be listed as per hour basis and will be in accordance with
all City of Bremerton Contract requirements, and any Washington State prevailing wage rates
that may apply.
Technician testing regular rates $_85.00 per hour
Technician testing overtime rates $_128.00 per hour
Fuel/environmental trip charge $_30.00 each
Basic Svstem Service and Testinq Rates
� Annual
Wet fire sprinkler systems $125.00 ea X 11 systems =$1,375.00
Dry fire sprinkler systems $175.00 ea X 8 systems =$1,400.00
Monitoring Systems Tested as part of fire alarm panel
� Security Systems Tested with fire alarm panel
Fire Alarm Systems (per location) $250.00 ea. X 22 systems =$5,500.00
Semi-annual
Halon or special hazard extinguishing systems $300 ea X 3 systems =$900.00
Hood systems $150.00 X 3 systems = 450.00
Monito�inq Service $30.00 monthly per account (fire or security) .
Equipment Service Rates
(All fire extinguisher service aspects to be included)
Fire extinguisher check Ali $3.50 each ,
Re-charge ABC chemical 2.5 Ib $14.00 each
5 Ib $20.00 each
10 Ib $24.00 each
20 Ib $32.00 each
6 year breakdown 2.5 Ib $12.00 each
5 Ib $14.00 each
10 Ib $21.00 each
20 Ib $27.00 each
12 year breakdown 2.5 Ib $26.00 each
5 Ib $32.00 each
10 Ib $46.00 each
20 Ib $80.00 each
Hydro Test Included as part of 12-year breakdown
New ABC Fire Extinguishers w/wall hook
2.5 Ib $29.00 each
5 Ib $45.00 each
10 Ib $85.00 each
20 ib $160.00 each
New Kitchen "K" Class Fire Extinguishers w/wall hook �
10 Ib $203.00 each
• � . ��
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City of Breme�on
SMALL WORKS ROSTER
BID SOLICITATION
MONITORING AND MAINTENANCE OF
FIRE/SECURITY ALARM SYSTEMS AND FIRE SUPPRESSION SYSTEMS
R�,CEIVED
APR � 0 2010
C' ilTIUTY N
� TOM ROMAN
F�re One, �n� SALES
FIRE ALARM CO� TESTINCi • SECURITY
EXTINGUISHERS • SPRINKLER SY3 • SUPPRESSION SYS
MONTfORIN(3 • CARD ACCESS • CCTV
SALES, SERVICE AND [NSTALLATION
FIRE ONE INC. CELL: (360) 340-0442
6635 HARLOW DRIVE SBATTLE: (206) 575-0311
; BREIv�RTON. WA 98312 g �� R �: �Z�� 735976
. tnmromenQfiraone•or6
. i
The City of Bremerton is seeking written comparable bids for effective, affordable and
professional monitoring and maintenance of fire/security alarm systems and fire suppression
systems.
The services company must have specialized experience, capability and technical expertise in
commercial property fire and security protection.
The services company will be required to provide all services and maintenance as outlined in
Exhibit A, scope of work and technical specifications.
Interested service companies may be asked to provide work experience, past pertormance,
certificates of insurance and references from the local region for similar service and
maintenance.
The City Representative is:
Chris Mottner, Inventory/Facilities Division
Phone: (360) 473-2316
Fax: (360) 473-5360
Email: chris.mottnerC�ci.bremerton.wa.us
Additional information can be provided upon request.
WRITTEN BIDS FOR MONITORING AND MAINTENANCE OF FIRE/SECURITY ALARM
SYSTEMS AND FIRE SUPPRESSION SYSTEMS ARE REQUIRED BY APRIL 30. 2010.
If uninterested, unable to meet requirements or unavailable to submit a bid, please respond with
" NO BID
Bids are to be mailed to:
City of Bremerton Public Works & Utilities
Attn: Chris Mottner
100 Oyster Bay Avenue N.
Bremerton, WA 98312
. Exhibit A
SCOPE OF WORK AND TECHNICAL SPECIFICATIONS FOR
Monitoring and Maintenance of
Fire/Security Alarm Systems and Fire Suppression Systems
The contractor shali:
A. Provide 24-hour emergency service with a maximum two-hour response time.
B. Provide local technicians, qualified to perform repairs, installations and maintenance
to the systems listed.
C. Possess a state certified low voltage contractor's license.
D. Possess a state certified level 3-sprinkler contractor's license.
E. Possess a ITT certified sprinkler inspector license. ,
F. Possess a NICET level 2 certification for all confidence testing.
G. Pertorm all onsite services between the hours of 7:30 a.m. to 4:00 p.m., Monday
through Friday, if at all possible.
The Alarm Company shall:
A. Be a U.L. rated monitoring company.
B. Be F.M. approved.
C. Provide both security and fire alarm monitoring
D. Be located within Washington state, western Washington region is preferred.
E. Have the ability to provide opening/closing reports upon request.
Service and Maintenance Reauirements
All service and maintenance shall follow National Fire Protection Association (NFPA) standards,
uniform fire code (UFC), all applicable state of Washington code requirements and/or standards
acceptable to the City of Bremerton.
Fire alarm system NFPA standard 72
Wet fire sprinkler systems NFPA standard 13, 25
Dry fire sprinkler systems NFPA standard 13, 25
Monitoring systems NFPA standard 72
Halon system NFPA standard 12A
Hood system NFPA standard 17
Fire extinguishers NFPA standard 10
Additional Items
The service and maintenance requirements listed shall be followed as minimum standards. Any
deviation from these standards will be agreed upon in writing by the authorized city
representative.
, Any equipment setup or reprogramming initially required by the winning bidder to perform any
aspects of the contract shall be at no expense to the City of Bremerton.
Securltv Svstems
Test all City of Bremerton security systems for proper operation of all protected points, receipt of
proper alarm and restore signals, and audibility of zones so programmed. Any wireless
transmitters should be tested at half signal strength to ensure proper full power performance.
After annual security alarm testing, all zones, partitions and access points will be identified,
verified and lists submitted to city representative for review.
Functional test of cellular backup units at Gold Mountain Golf and maintenance shops. Test
and verify proper signals at the central station for both security and fire panels when the primary
phone lines are out of service. Verify that all supervisory zones pertaining to the cellular backup
unit function and proper signals are received at the central station. Test all standby batteries for
the security, security/fire, and cellular backup units for proper operations and capacity.
Panic Buttons
Test and maintain all silent panic stations, both standard and wirefess, at all city locations and
verify receipt of proper code and proper location for alarm and restore.
All maintenance and service shall be in compliance with recommendations of the manufacturers
of the equipment in all systems.
Fire/Securitv Alarm Monitorinp
Fire and security alarm systems are connected to the monitoring company by a fixed-line
telephone system, which is provided and maintained by the City of Bremerton.
Fire Alarm Svstem: In the event of an alarm, the monitoring company contacts fire dispatch
unless otherwise instructed on the monitoring information sheet.
Securitv Svstem: In the event of an alarm, the monitoring company contacts police dispatch
unless otherwise instructed on the monitoring information sheet.
Citv Contact: In either of the above events or an alarm trouble, the monitoring company shall
contact the on-call city representative and/or designee.
Securitv Access Codes: All security access codes are confidential. Any information containing
access codes, updates, reports, additions and deletions shall be provided only if requested by
the City of Bremerton Utilities Operations Manager, Wayne Hamilton, phone: 360-473-5207,
email: wayne.hamiltonC�ci.bremerton.wa.us.
City Contact List:
A. Chris Mottner, Inventory/Facilities Supervisor
Phone: (360) 473-2316 Email: chris.mottner�ci.bremerton.wa.us
B. Michael Bishop, Lead Facilities Service Specialist
Phone: (360) 473-5335 Email: michael.bishoqC�ci.bremerton.wa.us
C. Customer Response Dispatcher (24 hour message phone)
Phone: (360) 473-5920
. Term:
A. Services wili be for a two (2) year period, beginning upon formai award of contract.
B. An additional two (2) year optional term will be offered and negotiated by both parties,
with rates adjusted to compensate for increases to cost of living rates.
� Appendix I
WASHINGTON STATE PREVAILING WAGE RATES
FOR PUBLIC WORKS CONTRACTS
NOTES:
1. This contract or agreement may be required to include the state prevailing
wage determinant from the Washington State Department of Labor and Industries.
The contractor shall comply with such state determinations for services, if
applicable.
2. Any questions regarding the state prevailing wage determinations should be
addressed to: Department of Labor and Industries, Prevailing Wage
Section, 925 Plum Street, Olympia, Washington 98504, or call (360) 902-
5335.
3. Prevailing wage rates may not apply to fire alarm, security alarm system
testing, review State of Washington prevailing wage rates to determine what
and if prevailing wage rates apply.
http://www.lni.wa.aov/prevailinqwaqe
Appendix II
Building Locations and Equipment Listing
Public Works Corrtplex.100 Ovster Bav Avenue N
1. Fire Alarm (Silent Knight 5207)
2. Security system (VlSTA 128)
3. Hafon system (FIKE SHP)
4. Fire extinguishers (various)
5. Panic buttons �various)
6. Dry fire sprinkler
7. Wet fire sprinkler
Eauiament Services.104 Ovster Bav Avenue N .
1. Fire extinguishers (various)
2. Wet Fire Sprinkler
*This facilify shares alann panels with the Public Worlcs Complex
UtiliUes Warehouse.106 Ovster Bav Avenue S
1. Fire alarm (Silent Knight 5208)
2. Security system (VISTA 128)
3. Fire extinguishers (various)
4. Wet Fire sprinkler
Wastewater Treatment Plant,,,_1600 Ovster Bav Avenue S
1. Fire alarm (Silent Knight 5207)
2. Fire extinguishers (various)
Public Works and Utilities.�3027 O(vmpus Drive
1. Fire alarm � (Silent Knight 5207) '
2. Security system (VISTA 50)
3. Fire extinguishers {various) �
4. Panic buttons {various)
Saeciai Oaerations B.P.D., 3029 Olvmaus Drive
1. Fire alarm (ADEMCO 4120)
2. Security system (VISTA 128)
3. Fire extinguishers (various)
�`This facility shares alarm panels with Public Works and Utilities
Downtown Lib�arv. 612 Fifth Street
1. Fire Alarm (Sitent Knight 5808)
2. Fire extinguishers (various)
Police Station.1025 Burwetl Street
1. Fi�e alarm (ES1�
2. Security system {VISTA 128)
3. Halon System (Kidde FM 200)
3. Fite extinguishers (various)
4. Panic buttons (various- internal monitoring only)
5. Wet fire sprinkler '
Downtown Parkina Facilitv. 405 Washinaton Avenue
1. Fire alarm (VISTA 32)
2. Security system (VISTA 32)
3. Fire extinguishers (various)
Forestrv Operations, 4398 Belfair Vallev Road W
1. Security system (VISTA 20P}
2. Fire extinguishers �various)
Gold Mountafn Golf Course.1263 Belfair Vallev Road W
1. Fire alarm (Silent Knight 5207) �
2. Security system (V1STA 50) with cellular backup
3. Fire extinguishers (various) �
4. Hood system (Kidde)
5. Dry fire sprinkter
6. Wet fire sprinkler �
Gold Mountain Maintenance. 5572 Imaeriai Wav
1. Fire alarm (Silent Knight 5207) �
2. Security system (VISTA 50) with cellular backup
3. Fire extinguishers (various)
4. Dry fire sprinkler
5. Wet fire sprinkler
Parks 4aerations. 679 Lebo Boulevard & Parks Administration. 680 Lebo Boule
1. Fire extinguishers (various) '
2. Security system (VlSTA 50) with radio remote transmitter
Penderqast Park. 1199 Union Avenue W ���
1. Fire alarm (Silent Knight 52Q4)
2. Security system (VISTA 50) with radio remote transmitter
3. Fire extinguishers (various)
Jarstad Aauatic Center. 360 Home� Jones Road
1. Fire alarm (Silent Knight 5207)
2. Equipment alarms (various)
3. Fire extinguishers (various)
Fire Station #1. 91'I Park Avenue
1. Fire alarm system (FL�
2. Fire extinguishers (variaus)
3. Wet fire sprinkler .
Fire station #2, 5005 Kitsaa Wav
1. Fire alarm (Silent Knight 5204)
2. Fire e�inguishers (various)
Fire Station #3. 3031 Olvmpus Drive and Warehouse 3033 Olvmpus Drive
1. Fire alarm (Silent Knight 5207) � .
2. Fire e�inguishers (various)
Corrosion Control Facilttv. 1650 Third Avenue
1. Fire alarm (Silent Knight 5207)
2. Security system (VISTA 50)
3. Fire extinguishers (various) ��
4. Wet fire sprinkler
Kitsa� Conference Center � Harborside Parkina Facilitv 100 Washins�ton Avenue
1. Fire alarm (Notifier NFS-640)
2. Equipment alarms (various)
3. Fire extinguishers (various)
4. Hood system
5. Dry fire sprinkler
6. Wet fire sprinkler .
Booster Station #10, 5785 Imaerial Wav SW
1. Fire alamn (Silent Knight 5204)
2. Security system (VISTA 50-internal monitoring only}
3. Equipment alarms (various)
4. Fire extinguishers (various)
Senior Center. 1�l40 Nipsic Avenue
1. Security system (VISTA 50)
2. Fire extinguishers (various)
Courts Facilitv, 900 Pacific Avenue
'i . Fire alarm (Silent Knight 5808)
2. Security system . (VISTA 128)
3. Panic buttons (various}
4. Fire extinguishers (various} �
Bremerton Ferrv Tunnel. 207 First Street
1. Fire alarm (Fire Control 41 QO)
2. Security system (Simplex}
3. Equipment alarms (various) _
4. Fire extinguishers {various) ,
Naval Museum/Foantain Viewin�t Room. 251 First Street
1. Fire Alarm (Notifier NFS-320) '�
2. Security system (VISTA 128)
3. Fire extinguishers (various}
4. Hood system
5. Wet fire sprinkler �
Government Center. Computer Equipment Room #604 345 Sixth Street
, 1. Halon system (Kidde FM 200)
� Exhibit B
BID PROPOSAL
MONITORING AND MAINTENANCE OF
FIRE SECURITY ALARM SYSTEMS AND FIRE SUPPRESSION SYSTEMS
City of Bremerton
Technician Service Rates
Technicians regular and overtime will be listed as per hour basis and will be in accordance with
all City of Bremerton Contract requirements, and any Washington State prevailing wage rates
that may apply.
Technician service regular rates $_125.00 per hour
Technician service overtime rates $_188.00 per hour
Fuel/environmental trip charge $_30.00each
Technician Testina Rates
-Technician regular and overtime will be listed as per hour basis and will be in accordance with
all City of Bremerton Contract requirements, and any Washington State prevailing wage rates
that may apply.
Technician testing regular rates $_85.00 per hour
Technician testing overtime rates $_128.00 per hour
Fuel/environmental trip charge $_30.00 each
Basic Svstem Service and Testinq Rates
Annual
Wet fire sprinkler systems $125.00 ea X 11 systems =$1,375.00
Dry fire sprinkler systems $175.00 ea X 8 systems =$1,400.00
Monitoring Systems Tested as part of fire alarm panel
Security Systems Tested with fire alarm panel
Fire Alarm Systems (per location) $250.00 ea. X 22 systems =$5,500.00
Semi-annual
Halon or special hazard extinguishing systems $300 ea X 3 systems =$900.00
Hood systems $150.00 X 3 systems = 450.00
Monitorinq Service $30.00 monthly per account (fire or security)
Eauiament Service Rates
(All fire extinguisher service aspects to be included)
Fire extinguisher check All $3.50 each
Re-charge ABC chemical 2.5 Ib $14.00 each
5 Ib $20.00 each
. 10 Ib $24.00 each
20 Ib $32.00 each
6 year breakdown 2.5 Ib $12.00 each
5 Ib $14.00 each
10 Ib $21.00 each
20 Ib $27.00 each
12 year breakdown 2.5 Ib $26.00 each
5 Ib $32.00 each
10 Ib $46.00 each
20 Ib $80.00 each
Hydro Test Included as part of 12-year breakdown
New ABC Fire Extinguishers w/wall hook
2.5 Ib $29.00 each
� 5 Ib $45.00 each
10 Ib $85.00 each
20 Ib $160.00 each
New Kitchen "K" Class Fire Extinguishers w/wall hook
10 Ib $203.00 each
PROPOSAL SUBMITTAL FORM
Contractor pon Casey
Firm Name Fire One. Inc.
Address 6635 Harlow Drive. Bremerton WA 98312
Telephone Number 360-47 428 FAX Number 360-782-2584
Signature of Preparer: G
Bremerton Business License # 16692 IRS TIN/SS# 91-1476442
Washington State Contractor #FIRE01*099KW
Sprinkler Contractor License #FIRE01"099KVV
Sprinkler Inspectors License #124388
Alarm Monitoring Company Name Alarm Center Inc.
Alarm Monitoring Company Address PO Box 3401, Lacev. WA 98059-3401
DATE SUBMITTED:
AGENDA BILL
� CITY OF BREMERTON
CITY COUNCIL
.......................................................................................�
SUBJECT: Award of Goods & Services Committee Meeting Date: 7/28/10
Agreement for Security Services & Patrols COUNCIL MEETING Date: 8/04/10
Department: PW & Utilities
. Presenter: Wayne Hamilton
Phone: 473-5207
SUMMARY: The Security Services & Patrols Contract of Public Works & Utilities has expired. A
Call-for-Bids was prepared, solicited and distributed in accordance with City bid procedures. Two (2)
bid were received. The bidder is Pierce County Security, Inc., Tacoma, Washington. The department
requests approval of the Goods & Services Agreement for two (2) years from September 1, 2010 to
August 31, 2412.
ATTACHMENTS: Bid Proposal from Pierce County Security, Inc.
FISCAL IMPACTS (Include Budgeted Amount): Funds are budgeted for the current budget year
and would be budgeted for the remaining term of the contr�ct. Amount not to exceed $5,000.00 per
month.
APPROVALS:
DEPARTMENT DIRECTOR: � t—�
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
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� COMMITTEE CHAIR �/ � �6�- t�L` �
COUNCIL PRESIDENT: CONSENT AGENDA
GENERAL BUSINESS ❑
PUBLIC HEARING ❑
RECOMMENDED MOTION: That the council approves the award and authorize the Mayor to
finalize and execute the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTIOIY: ❑ Approve ❑ Deny ❑ Tal�le ❑ Continue ❑ No Action
s;.
Public Works and Utilities Department
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100 Oyster Bay Ave. N. • Bremerton, WA 98312 •(360) 473-5920 • FAX (360) 473-5360
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June 3, 2010
To: City Attorney's Office
Subject: Security Services & Patrols
Good and Services Agreement Draft
On Apri18, 2010 requests for proposals were sent to (4) four security service providers, the
packet included RFP cover letter, scope of work and duties, and bid proposal forms.
On Apri112, 2010 a courtesy phone call was made to the potential service bidders to ensure all
was in order.
Proposals were received on April 30, 2010 and (2) two were received, (1) one declined bid and
1(one) had no response returned.
Proposals were reviewed, evaluated and references checked by a selection panel for t6is
facility service. Low bidder was Pierce County Security, Inc.
Please review and approve for processing the attached Goods and Services Agreement for
SECURITY SERVICES AND PATROLS, and authorize the contract award
recommendation for Pierce County Security, Inc.
If you have any questions, concerns or need additional information, please let me know.
Thanks, �
_ �. ��
Chris Mottner
Facilities/Inventory Division
(360) 473-2316
CM/klb
GOODS AND SERVICES AGREEMENT
THIS AGREEMENT, is entered into between the City of Bremerton, a Washington Municipal Corporation ("City"), and Pierce
County Security, Inc. ("Vendor"), whose mailing address is: 2002 — 99'� Street E, Tacoma, WA 98445.
The parties agree as follows:
1. VENDOR SERVICES. The Vendor shall provide the following goods and materials and/or perform the following services for
the Ciry:
SCOPE: T'he vendor agrees to perform the services more specifically described in the scope of work and duties, including any attachments
thereto, attached hereto as Exhibit A, which is incorporated by reference herein. The scope of work and duties may be modified only
pursuant to section 10.K of this agreement. If the scope of work and duties provides for unspecified additional services, such services shall
only be performed upon the express written request of the city. Vendor further represents that the services furnished under this agreement
will be performed in accordance with generally accepted professional practices in effect at the time such services are performed.
2. TIME OF COMPLETION. The term of this agreement shall commence on September 1, 2010 and will ternunate on August
31, 2012, unless terminated earlier pursuant to this agreement.
3. COMPENSATION. The City shall pay the Vendor in an amount not to exceed $5,000.00 per month. Vendor shall bill for
security services at the rate of $14.17 per hour and shall provide eight (S) hours of security per day, seven (7) days a week, and shall bill for
vehicle patrols at the rate of $18.17 per hour and shall provide two (2) hours of vehicle patrols per day, seven (7) days a week.
Vendor shall submit regular billing statements describing work perfornted and amount charged for security services. The
descriptions shall conform to and fall within the categories set out in the Scope of Services. Upon receipt of a conforming billing statement,
the City shall promptly process the payment.
Vendor shall not perform work beyond the Scope of Services and Duties, nor shall vendor be compensated for such work, unless
the Scope of Service and Duties or amount of compensation is modified pursuant to this Agreement. Vendor shall only be compensated for
additional services if requested pursuant to Section 10.K and, if not otherwise provided, such compensarion shall be in accordance with this
Section.
If a billing statement does not conform to this Agreement, the City may withhold payment until the statement is brought into
compliance. Such withholding does not relieve vendor of its obligations under this Agreement.
4. [NDEPENDENT CONTRACTOR. Contractor is and shall be at all times acting as an independent contractor and not as an
employee of the Ciry. The Contractor shall secure at its expense, and shall be responsible for all payments of income tax, social security,
state disabiliry insurance compensation, unemployment compensation, and all other payroll deductions for the Contractor, o�cer, agents,
employees and sub-contractors. The Contractor shall also secure all applicable business licenses, if required, in connection with the contract
services, including all required licenses for Contractor's officers, agents, employees and sub-contractors.
5. TERMINATION. The City may terminate this Agreement for good cause. "Good cause" shall inctude, without limitation, any
one or more of the following events: ,
A. The Vendor's refusal or failure to supply a sufficient number of properly skilled �vorkers for completion of this
Agreement.
Security Services & Patrols Between the City of Bre�nerton & Pierce County Security, Inc.
B. The Vendor's failure to make full and prompt payment to subcontractors or for material or labor.
C. The Vendor's failure to complete with federal, state or local laws, rules or regulations.
D. The Vendor's filing for bankruptcy or becoming adjudged banlmipt.
If the City terminates this Agreement for good cause, the Vendor shalt not receive any further monies due under this Agreement
until the services required by this Agreement are completed and fully performed.
6. CHANGES. The City may issue a written change order for any change in the services to be provided during the performance of
this Ag�reement. If the Vendor determines, for any reason, that a change order is necessary, Vendor must submit a written change order
c+equest to an authorized agent of the City within fourteen (14) catendar days of the date Vendor knew or should have lmown of the facts and
events giving rise to the requested change. If the City detemunes that the change increases or decreases the Vendor's costs or time for
performance, the City will make an equitable adjustrnent. The City will attempt, in good faitU, to reach agreement with the Vendor on ail
equitable adjustments. However, if the parties are unable to agree, the City will determine the equitable adjustinent as it deems appropriate.
The Vendor shall proceed with the change order work upon receiving either a written change order fcom the City or an oral order from the
City before actually receiving the written change order. If the Vendor fails to require a change order within the time allowed, the Vendor
waives its right to make any claim or submit subsequent change order requests for that portion of the contract work. If the Vendor disagrees
with the equitable adjustment the Vendor must complete the change order work; however, the Vendor may elect to protest the adjustment as
provided below:
A. Procedure and Protest bythe Vendor. If the Vendor disagees with anything required by a change order, another written
order, or an oral order from the City, including any direction, instruction, interpretation, or deternnination by the City, the
Vendor shall:
1. Immediately give a signed written notice of protest to the City;
2. Supplement the written pmtest within fourteen (14) calendar days with a written statement that provides the
following information:
a. The date of the Vendor's protest.
b. The nature and circumstances that caused the protest.
c. The provisions in tlus Agreement that support the protest.
d. The estunated dollar cost, if any, of the protested work and how that esrimate was determined.
e. An analysis of the progress schedule showing the schedule change or disruption if the Vendor is
asserting a schedule change or disruprion.
3. The Vendor shall keep complete records of extra costs and time incurred as a result of the protested work. The
City shall have access to any of the Vendo�s records needed for evaluating the protesrt.
The City will evaluate all protests, provided the procedures in this section are followed. If the City determines that a
protest is valid, the City will adjust payment for work or time by an equitable adjustment. No adjustrnent will be made
for an invalid protest.
B. Vendor's Duty to Complete Protested Work. In spite of any protest, the Vendor shall proceed promptly to provide the
goods, materials and services required by the Ciry under this Agreement.
C. Vendor's Acceptance of Changes. The Vendor accepts all requirements of a change order by: (1) endorsing it, (2)
writing a separate acceptance, or (3) not protesting in the way this section provides. A change order that is accepted by
Vendor as provided in this section shall constitute full payment and final settlement of all claims for contract time and for
Security Services & Patrols , Between the City of Bremerton & Pierce Counry Security, Inc.
direct, indirect and consequential costs, including costs of delays related to any work, either covered or affected by the
change.
D. Faiture to Protest Constitutes Waiver. By not protesting as this section provides, the Vendor also waives any additional
entitlement and accepts from the City any written or oral order (including directions, instructions, interpretations, and
determinarion).
E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures of this section, the Vendor
completely waives any claims for protested work and accepts from the City any written or oral order (including
directions, instrucrions, interpretations, and determinarion).
7. CLAIMS. The Vendor shall give written notice to the City of all claims other than change orders within fourteen (14) calendar
days of the occw�rence of the events giving rise to the claims. Any claim for damages, additional payment for any reason, or extension of
time, whether under this Agreement or otherwise, shall be conclusively deemed to have been waived by the Vendor unless a timely written
claim is made in strict accordance with the applicable provisions of this Agreement; or, if (and only i� no such provision is applicable,
unless that claim is set forth in detail in writing and received by the City within seven (7) calendar days from the date Vendor Irnew, or
should have lmown, of the facts giving rise to the claim. At a minimum, a Vendor's written claim must include the information set forth
regazding protests in Section 6(A)(2�a}(e).
FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITI�N TI� TII�IE ALLOWED SHALL
BE AN ABSOLUTE VNAIVER OF ANY CLAIMS ARISING IN ANY WAY FROM TI� FACTS OR EVENTS SURROUNDING THAT
CLAIM OR CAUSED BY THAT DELAY.
Vendor must, in any event, file any claim or bring any suit arising from or connected with this Agceement within 120 calendar days
from the date the contract work is complete.
8. INDEMNIFICATION. Vendor shall defend, indemnify and hold the City, its officer, official�, employees, agents and volunteers
harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in
connection with the performance of this Agreemen� Vendor's obligation to indemnify shall not extend to that portion of damages caused by
the City's sole negligence.
The City's inspection or acceptance of any of Vendor's work when completed shall not be grounds to avoid any of these covenants
of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability
for damages arising out of bodily injury to persons or damages to property caused by or resulting from the conciurent negligence of the
Vendor and the City, its officers, officials, employees, agents and volunteers, the Vendor's liability hereunder shall be only to the extent of
the Vendor's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THIS INDEMNIFICATION CONSTITUTES
THE CONSULTANTS WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE. TITLE 51 RCW, SOLELY FOR THE
PURPOSES OF THIS INDEMNIFICATION. THE PARTIES ACKNOWLEDGE THAT TI-�Y HAVE MUTUALLY NEGOTIATED
THIS WAIVER.
Secwity Services & Patrols Betwcen the City of Bremerton 8c Pierce County Security, Inc.
The pmvisions of this section shall survive the expiration or termination of this Agreemen�
9. INSURANCE. The Vendor shall procure and maintain for the duration of this AgreemeM, insurance against claims for injuries to
persons or damage to property that may arise from or in connection with the performance of the Contract work by the Vendor, its agents,
representatives, employees or subcontractors.
Before beginning work on the project described in this Agreement, t6e Vendor shall provide a Certificate of Insurance evidencing:
1. Automobile Liabiliri insurance with limits no less than $500,000 combined single limit per accident for bodily injury and
property damage; and
2. Commercial General Liabilitv insurance written on an occurrence basis with limits no less than $1,000,000 combined
single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage. Coverage
shall include but not be limited to: blanket contractual; products/completed operations/broad form property damage; and
employer's liability.
Any payment of deductible or self insured retention shall be the sole responsibility of the Vendor.
All required policies shatl be provided on an "occurrence" basis except professional liability insurance (if required), which shall be
provided on a "claims-made" basis.
The City shall be named as an additional insured on the Cotnmercial General Liability insurance policy, as respects work
performed by or on behalf of the Vendor and a copy of the endorsement naming the City as addirional insured shall be attached to
the Certificate of Insurance. The City reserves the right to receive a certified copy of all the required insurance policies.
The Vendor's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each
insured against whom claim is made or suit is brought, except with respects to the limits of the insure�"s liability.
The Vendor's insurance sha(1 be primary insurance as respects the City and the City shall be given thirty (30) days prior written
notice by certified mail, retuin receipt requested, of any cancellation, suspension or material change in coverage.
The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a duplicate
of the insurance policy with all endorsements as evidence of coverage.
' 10. MISCELLANEOUS.
j A. Licenses and Taxes. Vendor shall possess a current Bremerton Business License and any regulatory licease required to
�� fulfill Vendor's obligations under this contract. B8t0 taaces shall be paid when due, and Vendor, by this agreement,
; assigns any payments due under this contract to the City Clerk for payment of such taxes which have been declared
�
� delinquent.
i B. Conflict and Precedence. In the event of a coaflict between the contract documents, the dceument which rates higher on
' the fotlowing list shall take precedence:
i 1. Addenda, if any,
2. Contract,
�! 3. Scope of Work & Duries (Exhibit A)
i 4. Bid Proposal
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Security Services & Patrols Between the City of Bremerton 8t Pierce County Security, Inc.
C. Documents Incorporated bv Reference. The following documents are incorporated by reference, to include, but not be
limited to:
1. Scope of Work & Duties
2. Bid Proposat
D. Nondiscrimination. In the hiring of employees for the performance of work nnder this Agreement the Vendor, its
subcontractors, or any person acting on behalf of Vendor shall not, by reason of race, religion, color, sex, sexual
orientarion, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person
who is qualified and available to perform the work to which the employment relates.
E. Compliance with Laws. Vendor shall comply with all federal, state and local laws, rules and regulations throughout
every aspect in the performance of this Agreemen�
. F. Work Performed at Vendor's Risk. Vendor shall take all precaurions necessary and shall be responsible for the safety of
its employees, agents, and subcontractors in the performance ofthis Agreement. All work shall be done at Vendor's own
risk, and Vendor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in
connection with the work.
G. Goveming Law. This Agreement shall be governed and construed in accordance with the laws of the State of
Washington. If any dispute arises between the City and Vendor under any of the provisions of this Ageement, resolution
of that dispute shall be available exclusively under the jurisdiction, venue and rules of the Kitsap Coimty Superior Court,
Kitsap County, Washington.
H. Attomey's Fees. In any claim or lawsuit for damages arising from the parties' performance of tlus Agreement, each party
shall be responsible for payment of its own legal costs and attomey's fees incurred in defending or bringing such claim or
lawsuit; however, nothing in this subsection shall limit the City's right to indemnification under Section 9 of this
Agreemen�
I. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed below,
unless otherwise notified Any written notice shall become effective upon delivery, but in any event three (3) calendar
days after the date of mailing by registered or certified mail, and shall be deemed sufficiendy given if sent to the
addressee at the address stated in this Agreement.
Notices to be sent to: Notices to be sent to:
VENDOR: CITY:
Attn: Robert McPherson Attn: Citv Clerk
Contracts Administrator City of Bremerton
Pierce Countv Securitv. Inc. 345 6 Street, Suite 600
2202 — 99�' Street E. Tacoma . WA 98445 Bremerton, WA 98337
J. Assignment. Any assignment of this Ageement by the Vendor without the written consent of the City shall be void.
K. Modification. No waiver, alteration, or modification of any of the provisions ofthis Agreement shall be binding unless in
writing and signed by a duly authorized representative of the City and Vendor.
Security Services 8c Patrols Between the City of Bremerton & Pierce County Security, Inc.
L. Severabilitv. If any one or more sections, sub-sections, or sentences of this Agreement are held to be unconstitutional or
invalid, that decision shall not affect the validity of the remaining portion of this Agreement and the remainder shall
remain in full force and effect.
M. Entire A en� The written provisions and terms of this Ag�eement, together with any attached Exhibits, supersede
all prior verbal statements by any representative of the Ciry, and those statements shatl not be construed as forming a part
of or altering in any manner this Agreement. This Agreement and any attached Exhibits contain the entire Agreement
between the parties. Should any language in any Exhibit to this Agreement conflict with any language contained in this
Agreement, the terms of this Agreement shall prevail.
IN WITNESS WHEREOF, the parties below have executed this Agreemen�
VENDOR: CITY:
City of Bremerton
By: B
Print Name: Print Name:
Its: Its:
Date: Date:
APPROVED AS TO FORM:
By:
Bremerton City Attorney
ATTEST:
By:
City Clerk
Security Services & Patrots Between the City of Bremerton & Pierce County Security, Inc.
Exhlbit A
SCOPE OF WORK AND DUTIES FOR
Security Services and Patrols
The contractor shall:
A. Provide the required amount of security services per day, seven (7) days a week.
B. Provide vehicle patrols through city facilities as required.
C. Have all security personnel wear uniform apparel for identification and to maintain a
professional appearance when on duty and to enhance authority.
D. Have all security personnel be "unarmed", no exceptions allowed.
E. Possess professional liability insurance of $1,000,000.00, automobile liability
insurance of $500,000.00 and provide certificates of continued coverage.
Locations:
A. Downtown Parking Facility, 405 Washington Avenue.
B. Harborside Parking Facility, 100 Washington Avenue.�
C. Bremerton Library, 612 Fifth Street.
D. Municipal Courts Building, 900 Pacific Avenue.
E. Conference Center, 100 Washington Avenue. �
F. Naval Museum Facility, 251 First Street
Basic Duties:
1. Patrol on foot and inspect all levels of the facility, elevator, stairwells and the outer
perimeter, as applicable.
2. Patrol in security marked vehicles, through parking facilities and outer perimeter of
facilities, as applicable.
3. Report and log all incidents of theft or vandalism.
4. Assist contracted parking services with related tasks associated with vehicles and during
scheduled events and activities, as applicable.
5. Give verbal warnings of "no trespassing" to persons loitering, or have no reason to be on
city property, maintain an activity log of incidents to be given to the city on a monthly
schedule or as requested. •
Citv Contact List:
A. Chris Mottner, Inventory/Facilities Supervisor
Phone: (360) 473-2316 Email: chris.mottnerCc�ci.bremerton.wa.us
B. Michael Bishop, Lead Facilities Service Specialist
Phone: (360) 473-5335 Email: michael.bishopCa�ci.bremerton.wa.us
C. Customer Response Dispatcher (24 hour message phone)
Phone: (360) 473-5920
Term•
- A. Services will be for a finro (2) year period;� beginf�ir�g upon formal award of contract.
B. An additional two (2) year optional term may be offered and negotiated by both parties,
with rates adjusted to compensate for increases to cost of living rates.
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Pierce County Security
Paci�c Coast Securit�
2002 99th Street East, Tacoma, WA 98445, Fax 253-535-0747
Apri120, 2010
City of Bremerton Public Works & Utilities
Attn: Mr. Chris Mottner
100 Oyster Bay Avenue N.
Bremerton, WA 98312
RE: Letter of Transmittal, Security Proposal for City of Bremerton
We aze very interested in providing security for City of Bremerton. Inherent in our
concept of security is the philosophy of "Partners in Security." We can meet your
security needs now and in the years to come. Enclosed please find our proposal for City
of Bremerton. Should you have any questions, please do not hesitate to contact me at
(253) 535-4433.
Very truly yours,
,�.,�'�,. i
Robert S. McPherson, CPP
Contracts Administrator
RSM/mps
Enclosure
This document is proprietary information belonging to Pierce County Security, [nc. / Pacific Coast Security. It cannot
be copied or released without the express written consent of Pierce County Security, Inc. / Pacific Coast Security.
PCS Proposal Package, page number 1
n"r� ".
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a eo onens
Executive Summary Page 3
Company History Page 4
Corporate Philosophy Page 5
Key Personnel Page 12
Technology � Page 14
� References Page 16
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�. B�d Offer Page 17
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i � PCS Proposal Package, page number 2
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Executive Summar
As you read through our Proposal for Security Services and check with our
References we, Pierce County Security, Inc. / Pacific Coast Security (PCS),
hope that you discover the following about our company. A professional
company that delivers what it promises. A large company that can meet the
needs of our client's, while still maintaining a small companies'
commitment to service. We've never forgotten where and when we began in
this industry and how we arrived at where we are today. Finally, PCS wants
to be "Partners in Security" with City of Bremerton, and as you read this
proposal I hope that this concept is cleaxly articulated to you. We place a
great deal of importance on the concept of "Partnering" in security and know
that it can yield enormous synergistic results.
PCS strongly urges City of Bremerton to select PCS as the security provider
for their security needs now and in the years to come. We are the best
security company for City of Bremerton for the following reasons.
We are located in close proximity to City of Bremerton, having a main
office in Tacoma and a District Office in Olympia. We believe that this is a
very important factor since we believe in a participative management style
with our employees, and a management partnership with our clients. Being
close will allow us to make routine site inspections and the ability to deal
with problems immediately.
Within our proposal pricing we have calculated a premium wage for the
security officers. We know that this will help in reducing the turn over rate
and will also attract a higher caliber of security officer to the site. As we all
know in today's world you get what you pay for when purchasing services,
therefore in accordance with our partnering philosophy we will sit down
with you and calculate with you the most affordable security plan
conceivable. This goes beyond what other security companies will share
with you, we will actually involve you in the selection and caliber of
security officer you want at your site.
Finally, PCS is a company dedicated to providing a professional service to
its client's. We have taken steps to insure that only the best security officers
PCS Proposal Package, page number 3
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are assigned to your site. We have a process of quality assurance that will
insure that you receive the same quality of service year in, and year out.
When problems do occur, and we would be less than candid if we said they
wouldn't, we will deal with them immediately and effectively. Beyond all
else PCS wants to be your security provider and we will strive to give you
the best service possible.
Amongst the type written text of this Proposal you will find photographs of
our security officers at work in a variety of different tasks. These are not
models posing for pictures, but actual photographs of our Security Officers
going about their duties. A picture can say a thousand words and I hope that
these photos will give you a feel for the commitment to security and
professionalism we have at PCS.
Com an Histor
' PCS is the Northwest's most diversified contract security company. PCS
has extensive experience in access and egress control, mobile or foot patrols,
visitor control, and fixed facility security. It is our belief that our
management team is an excellent quick study and, in conjunction with the
desires and security needs of City of Bremerton management personnel, we
can develop an extensive, thorough, and professional security program for
City of Bremerton. Because of our previous experience at numerous varied
and challenging sites throughout the greater Northwest, we know we can
�,. ., ,...� ,� .,., . .� ..t.� develop as well as
�,�,� ' ;.i' P ; `�;r,"'�' � 3 r,.. Si,"w n3rt vjL.i` 1• �.;, .
1 �� ';d::. �5;�'..�-.�,.•,�r�._
�, �:_�, �., :�:�;� ��=� :�=�� r�:�}� administer any
^;��b .j' �irf�, - .r`;":Fnai' '" �
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= °=-�-��� _ ��, .,�;�-, ,,,� associated physical
� a�}{ � �` �' security function
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� ��-_ _ �}.,� efficiently, as they
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:.w.: _ _.� . _
Established in 1927,
PCS (as Pierce County Security, Inc.), easily making it the oldest and largest
private security agency in the Pacific Northwest that is locally owned and
operated. PCS has an experienced and ambitious corporate staff that thrives
on challenge as well as providing a quality service. PCS was formed and
� PCS Proposa) Package, page number 4
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has prospered in an economic climate that has necessitated efficiency,
dedication, management expertise, and a willingness to serve our clients as
well as streamline all our operations.
- - Our territorial range covers the
, � entire Puget Sound Area, we
.`� � � purposefully limit our service to
� � -.:�-
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' —� that area so that we can guarantee
-" our service. We exercise a tight
command and control by means of a
continuously manned and centrally
located radio dispatcher. The scope
of this contract and importance of
` maintaining a working relationship
.
with City of Bremerton will require
, �,
— our corporate staff and key
personnel to insure we provide the most professional and technically correct
Security Officers for City of Bremerton.
We now propose to provide City of Bremerton the same dependable,
professional security and ancillary support services to which our clients and
references will attest. PCS proposes to assign on-site Security Officers
during the hours as required by City of Bremerton.
Cor orate Philoso h
The best Security Officers command the best management! Since we are a
dynamic company with a flexible and participative management philosophy,
PCS is aware that the entire security infrastructure will only be as good as
the `esprit de corps' we develop. Our `esprit de corps,' camaraderie, and
performance is promoted by an above average pay scale and an aggressive,
well-organized quality assurance program. The program that PCS has and
intends to utilize for City of Bremerton is a combination of monthly
probationary performance reviews, regular written counseling statements,
and periodic performance audits.
PCS Proposal Package, page number 5
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We firmly believe that success is accomplished through team building
principles. Perhaps, it is most appropriate to refer to the ultimate working
relationship as a"Partnership." Successful partnerships are created under
performance management and concepts involving total quality improvement.
Essentially, we all learn from each other in quality circles by creating an
environment where people can safely express their views and needs, so we
can respond to the issues in a collaborative, supportive manner. To maintain
the ultimate in customer service, it is necessary that we make every effort to
stay in touch in with our customers.
PCS believes in Total Quality .�.�`;
Management (TQM) and as part of
this philosophy we make ourselves
available to our security clients.
This is not an easy concept for
many security companies to live �
by, but we believe that this is one
of the most important factors that
differentiates PCS from other
security companies. We want to
form a working "Partnership"
with you regarding your security
needs. As a team we will work with you to discover the most efficient and
effective means to deliver security at City of Bremerton. Once the security
force is in place we will work with you to maintain it and improve upon it.
Statistically, it has been shown that sixty-five percent of clients that leave
their service provider do so because they have no venue to voice grievances
or to make suggestions. We will not allow that to happen with our accounts.
The ability to stay in business since 1927 is no small accomplishment and
can only be done by delivering the service we promise. The ability to
deliver quality service year after year requires a strong Quality Assurance
program and that is exactly what we deliver.
PCS begins the Quality Assurance program the minute we hire an employee
and we carry that guarantee throughout the servicing of our client. PCS does
not rely on the State to conduct its background checks on perspective
candidates for security positions. State Law only requires a security
company to submit biographical data on a candidate, a background
PCS Proposal Package, page number 6
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,-
investigation is then conducted by the State. This background check may
take longer then three months to complete.
� " "��� PCS exceeds these background
.._-
, - boundaries by conducting the
�+ ,;; : Wx�" •� � � following screening tests;
:���� `tv
:,;-��k�-�� t,:� � Reference inquiries by mail to
' ' former employers and those
� individuals as listed by applicant.
PCS is on-line with the
Washington State Judicial
Information System; Washington
State Superior Courts; County
District Courts; and Municipal
Courts, United State District
Courts, and United State Bankruptcy Courts. PCS is also on-line with the
Washington State Patrol's "Washington Access to Criminal History
(WATCH) program. These systems provide more than just a criminal or
credit check but rather exposes, in detail, any information about which the
applicant may have been less than candid. These checks are completed prior
to an offer of employment. In addition, the Washington State Department of
Licensing conducts a background check prior to issuing a License.
� The security industry is � - ''�"�=�j
notorious for a high turn
over rate of employees
and this rate has a � ,
negative impact on a °�- � }
company's ability to
deliver a quality service.
PCS will lower and
maintain a low turnover ._._., � °�
s,.
rate regardless of the `�'
��
fact that the security _ �"� ���r
�=:��;��� s .. �-
profession is a high � �'� �
turnover career, PCS feels that its higher than industry pay scale,
participative management approach, and adherence to fair labor practices
can lower and maintain a turnover rate of approximately 9%. As an aside,
part of our prehire interview ascertains if individuals have a valid interest in
PCS Proposal Package, page number 7
�"7'' '"''
/��Ny,. _.
security or related fields. If there is an interest in security or law
enforcement, PCS assumes that the individual will place his/her name on
many of the waiting lists for those positions and eventually be called, thus
contributing to our turnover statistics.
PCS maintains a Substance Abuse Policy to insure Quality Service.
Employees are initially tested at the application process. Post employment
testing occurs on a random basis, site requirement, post incident occurrence,
or based upon a reasonable and articulatable suspicion by management.
Drugs run rampant in our society and PCS has taken every conceivable
measure to insure that they don't affect the security services we provide.
Being a proponent and practitioner of Total Quality Management we believe
' that training is a vital part of that philosophy and enormous factor in the
retention of our security officers. A security officer's training begins the
minute he/she is hired by Pierce County Security. Before assigning a
security officer to any shift they are trained in the following:
Basic Security Role of the security officer
Typical assignments and tasks Observation
Patrol Proper actions
Legal powers and limitations Citizen's arrest
Authority to detain, question, search Authority to search or seize
Private property Use of force
Relationship with law enforcement Avoiding liability
Emergency Response Definition of an emergency
Response to emergencies Response to fires
Response to medical emergencies Response to criminal acts
Assisting emergencies services Bomb threats
Safety and accident prevention Unsafe conditions
Accident hazards Fire hazards
Hazardous materials handling Safety rules and regulations
Accident reporting Report writing
Why write a report Elements of a report
Proper times, names and location Giving physical descriptions
Fact versus opinion or assumption Penmanship
Changes to a report Reports as legal documents
Public relations Public relation skills
Principles of good communication Proper telephone procedure
PCS Proposal Package, page number 8
�� �
ca�,,.
Listening Avoiding confrontation
, - - � • . - � � Beyond their basic training security
- � '�� officers are given in-service training
.�
-��' - � dealing with issues, concepts, and/or
� procedures that are more client
'�. focused. This training takes place at
' � either the client's facility or the main
office of PCS, whichever is more
appropriate. In the spirit of
"Partnering" we have asked clients
to participate in our training modules.
This gives us a better understanding
of what the client needs at his site,
and it gives the client an opportunity to interject into the training exactly
what is needed at their site. This program requires more of an effort on our
part, but we believe the benefits it delivers are well worth the investment.
To further the professional development of Officers PCS would encourage
City of Bremerton to work with PCS in getting the Officers certified through
the International Foundation for Protection Officers (IFPO) as Certified
Protection Officers (CPO), or in the case of the Supervisor, a Certified
Security Supervisor (CSS). PCS � ,���
has a staff inember, Rob �' � �,�
McPherson, who has been ,� =
certified by the IFPO as a .
certified Test Proctor and
Instructor in the CPO and CSS
programs. �
: __-
The International Foundation for
Protection Officers (IFPO) was
established as a nonprofit � -
organization in January 1988 for the purpose of facilitating the training and
certification needs of protection officers and security supervisors from both
the commercial and proprietary sectors. To meet this objective, the
Foundation esta.blished a professional association. Associate and Corporate
Membership is available to individuals involved in the security industry. In
addition, the IFPO developed two comprehensive distance delivery styled
PCS Proposal Package, page number 9
�"�' «�
c�.��.
' f
courses; the Certified Protection Officer (CPO) program, and the Certified
Security Supervisor (CSS) program. Many corporations and institutions
have adopted these programs and integrated them with their existing staff
development process and training guidelines.
The Foundation also publishes a quarterly newsletter, "Protection News",
with circulation to all IFPO members as well as candidates enrolled in either
the CPO or CSS programs. This publication is designed to keep
professionals current on trends within the security industry and is full of
valuable information and commentary pertinent to the enhancement of life
safety and property protection.
To earn the Certified Protection Officer (CPO) designation, candidates must
study the Protection Officer Training Manual" and successfully complete a
midterm examination and a final examination. The Protection Officer
Training Manual consists of 34 chapters authored by some of the security
industry's leading professionals. Units of study include such topics as:
Physical Security Investigations Fire Prevention
Crime Scenes Traffic & Crowd Control Strike/Labor
Relations Emergency Procedures Legal Aspects
Crisis Intervention Safety Procedures Report Writing
Bomb Threats Physical Fitness Hazardous
Materials Professionalism and Ethics Use of Force
Public Relations Police Security Liaison
Many corporations have recognized the Certified Protection Officer (CPO)
program as a professional, comprehensive, cost effective, alternative or
supplement to other security training programs. In many cases, employers
have integrated their officer training with the CPO program. In addition to
being a liability avoidance factor, the program is extremely flexible and can
be implemented in several different ways. More and more employers are
recognizing this program and are insisting that the CPO designation be
earned prior to employment, a condition of employment or promotion.
Following is a partial list of corporations both public and private who
employ Certified Protection Officers.
Algoma Steel Corporation American Red Cross
AT&T Microelectronics Bergen Brunswig Corporation
� PCS Proposal Package, page number 10
r6� "',
c,��.,�,
Department of National Defense Digital Equipment
Dow Chemical, Inc. GE Aerospace
Georgia Power Company GPU Service Corporation
Hurley Medical Center Hutchinson Hospital
Jackson Police Department John Hancock Financial
Kimberely Clark Corporation Martin Marietta Aerospace
Messiah College Motorola, Inc.
Mount Allison University Northern Telecom
Osteopathic Medical Center Pratt & Whitney Aircraft
Proctor & Gamble, Corp. Royal Canadian Mounted Police
Seattle Art Museum Texas Instxuments
St. Luke's Hospital United States Marine Corp.
Travellers Company University of South Carolina
Villanova University Virginia Mason Medical Center
Certified Security Supervisor program is unique and flexible, this distance
learning course of study is designed to meet the needs of the security
supervisor or senior protection officer. Candidates accepted into the
program are required to complete a series of 145 multiple choice questions
as well as address 15 simulated workplace scenarios demanding supervisory
, � , action. Candidates must describe
-- v, I�►, ;
-�-� -� ���� � �- the measures he/she deems
��-' � �~� appropriate for each scenario and
: -�.:-
:-« : :
- substantiate the recommended
�� ,;;:� actions by using the course text as
.,.�,., ,
`}�_ ���:. �j supportive reference. To earn the
< �'�` program completion certificate,
�,� � s-R���� candidates must achieve a minimum
���'� score of 70% on both the
examination and practical section of
the course.
Once the candidate has successfully completed the Security Supervisor
Program, he or she may choose to apply to the IFPO to be granted the
official CSS certification. The program candidate must submit the
appropriate application and remit certification fee to the IFPO. The CSS
certification committee will review the application, along with the
candidate's complete file, to determine eligibility for certification. Chapters
include such topics such as:
PCS Proposal Package, page number 11
�� �
C,�rr.�,
, ,'
Future of Private Security Personnel: Policies and Procedures
Human Reliability Maximizing Personnel Deployment
Multicultural Diversity Dealing with Difficult Employees
Unethical Acts Time and Stress Management
Outsourcing in Private Security Managing to Reduce Liability
Testimony in Court Curriculum Design
Supervision and Training Staff Training/Development
Security and Medical Response Designing Operations Centers
Statistical Analysis Marketing the Security Function
Professional Development/Certification
Endeavoring to provide the best training possible PCS mainta.ins six
Washington State Certified Trainers on staff. These Trainers are certified by
the Sta.te to conduct training in any of the above mentioned classes and then
certify that the students have been properly trained in those fields. In
addition to the state certified trainers we also have an Internationally
Certified Protection Professional (CPP) on staff. With this qualification
instruction can be delivered, to clients as well as security officers, in a
variety of fields relating to security; workplace violence, protection through
environmental design, alarm systems, crime prevention, and employee
dishonesty to name just a few of the topics that can be taught by a CPP.
_ ,. In summary, PCS offers a
_�: � �_ ��, :� training program that fully
�:.R:3:eC� � /• ` 7l.�ay; �
� . .:�ia,p�ltAi ;:,
j=" ���; prepares our security
-� �� officers to perform the tasks
��� assi ned to them. Once a
�.�;,�:; � �x�� g
� ;r= �:' security officer is assigned
:r:,� r,
;�`� , to a certain site he/she will
receive more focused
instruction that is applicable
to that client. We believe in
"Partnering" with our
security clients and involving them with training. The only true way to
succeed is to have an open exchange of ideas and thoughts so that we can
understand the security needs of our client, and conversely this gives our
client an opportunity to see what security we are able to offer. Lastly, we
PCS Proposal Package, page number 12
�� �
��.ii�,,
have the personnel on staff to provide all the listed training in a professional
and competent manner.
Ke . Personnel
Our agency's success is directly attributable to the security officers we
employ, they are the fiber that holds this agency together. However, no
agency is effective without professional and competent leadership, and that
is what you can expect from Pierce County Security, Inc.
As the Chief Executive, Mr. Glen Weller provides the guidance for the
direction of PCS to meet its goals through leadership planning, use of
organizational resources, and training. Mr. Glen Weller presently serves on
the Executive Board of the Washington State Security Council. Over the
past ten years the Washington State Security Council has positively
influenced legislation affecting our security industry. Glen previously
served on the Clover Park Technical College Security Advisory Board. The
main focus of the advisory board was to provide professional feedback into
the six month program, evaluate course outline, and prepare
students/graduates for their career in security.
Mr. Troy Weller manages and oversees all operations at PCS. Troy
presently serves as Chairman of the Security Advisory board at the Clover
Park Technical College, continuing to evaluate program training and
curriculum. Troy serves as an active member of the American Society for
Law Enforcement Trainers, and attends professional training seminars
throughout the year. Troy is certified by the State of Washington,
Department of Licensing, as a Certified Unarmed Security Officer Instructor
as well as by the Washington State Criminal Justice Training Commission as
a Certified Armed Security Officer Instructor.
Mr. Rob McPherson brings twenty years of professional administration,
security, and law enforcement knowledge to the agency serving as an
Administrator at PCS. Rob complements the Agency with extensive
experience and training in investigations, personnel management, civil
liability, criminal law, interviewing, and information management. Rob
started his law enforcement career in 1981 with an Associate of Arts Degree
� PCS Proposal Package, page number 13
i�� �
c,�G�. � �
in Law Enforcement from Centralia College. He subsequently furthered his
technical acumen with a Bachelor of Arts Degree in Law and Justice from
Central Washington University. Post collegiate training includes over 1100
classroom hours with the Washington State Criminal Justice Training
Commission. After tenures with two municipal Police Departments, Rob
has ventured into private security with the same enthusiasm and professional
expertise he exhibited as a public servant. Rob is an active member of the
Olympic Mountain Chapter of the American Society of Industrial Security
and (ASIS) holds the International distinction of being a Certified Protection
Professional. Rob is a senior member of the International Association for
Healthcare Security & Safety (IAHSS) and as such is certified to administer
the various certification testing of the IAHSS. Rob also is a member of the
National Cargo Security Council and actively involved in that organizations
training and security protocols.
Technolo
PCS also has an in-house training program developed with Garret Metal
Detectors. PCS has a staff inember who has been to the Garrett Metal
Detecting School in Texas. This staff inember conducts
training to PCS Officers and clients. Included in this
training session is a classroom session explaining how
metal detectors work and how to properly use them, field
�:� instruction and training is coupled with this to make sure
"� that Officers have a complete understanding and
competency in metal detection.
PCS can install a Post Confirmation System at City of Bremerton to insure
that Officers are doing their designated patrols. Videx PulseStar is designed
for the harshest environments. It's ideal for security rounds, inspections,
preventive maintenance checks, or any time you need to track people, items,
locations, and activities. PulseStar has 48K of inemory, enabling you to
store up to 5400 Touch Memory button reads before downloading. When
PulseStar touches a button, the Touch Memory button's unique ID is stored
in the reader's memory with the date and time. A complete PulseStar system
includes a PulseStar reader, download station, serial port cable, PulseStar
communications software, and Touch Memory buttons.
� PCS Proposal Package, page number 14
�� �
��
� � 1
The PulseStar download station provides the communications link between
the PulseStar and the computer. Each download station holds two PulseStar
readers, and data is transferred to the PC via lR. PulseStar runs on a 3-volt
lithium battery, requiring no recharging, and providing up to a year of
performance. Data is stored in non-volatile RAM, so there is no worry about
losing data when you change the battery.
PulseStar reads Touch Memory buttons, which are small, durable metal
canisters that contain a unique ID number that cannot be duplicated. You can
assign the button to represent a person, a location, an item, or even an action.
Working outdoors in the rain? PulseStar's cylindrical metal case is sealed
against dirt and moisture. You can take it outdoors in a rainstorm, or to a
dirty, dusty shop floor, without worry--it will still perform. Indoors or
:r: outdoors, PulseStar can handle
=: .`��. � ;� it! Working in a high-noise
:� ,.
��� environment? Or in an axea
�`,� where any noise would be a
disruption? PulseStar indicates a
- � :t,
,;�,�� � successful read not with a tone,
but with a pulse. Only the user
r ,,,, gets immediate feedback on a
. good read--perfect for use on a
, factory floor, or in the quiet
!, halls of a hospital. PulseStar
�� communications software is
� made for Windows NT, 95 and higher. This software program enables
� communication with the PulseStar reader and downloading of data.
; PCS can also provide an Incident Report Database system. Since 1994,
CopWrite has been creating and maintaining police (security) reports in an
'; efficient, secure, and effective computerized format that is never lost,
misfiled, or mishandled.
Further, CopWrite's powerful searching tools let you find any one report
� instantly, or assemble a sub-list of matching reports that have some common
i element(s) or affiliation(s) that you define in the search query.
' PCS Proposal Package, page number I S
� '�� �.
C,r�.
i
�
, ,
Finally, CopWrite has flexible printing options that let you print any one
report, or any list of reports that you generate.
So, instead of police (security) reports that are not properly filed, misfiled, or
perhaps lost altogether (sound familiar?), CopWrite provides you with a
powerful, flexible tool for entering and maintaining a searchable, printable
library of police (security) reports for an agency or investigator that is never
lost, and al wavs instantly available for your convenience.
References
Davita Notes:
1423 Pacific Avenue
Tacoma, WA 98402
(253) 272-1916, ext. 1281
jencinia@davita.com
Safety and Special Projects Coordinator, Judee Encinias
Neil Walters Company Notes:
PO Box 2181 �
Tacoma, WA 98401
(253 770-2414
hbrooks@neilwalter.com
Senior Property Manager
Green River Community College Notes:
12401 SE 320th Street
Auburn, WA 98092-3699
(253) 288-3335
fcreek@grcc.ctc.edu
Director of Security, Fred Creek
�
�'
; � PCS Proposal Package, page number 16
eb� "'`
, ��,,,,
i
{
Exhibit B
BID PROPOSAL
SECURITY SERVICES AND PATROLS
City of Bremerton
1. Unarmed Security Guard $14.17 per hour.
2. Vehicle Security Patrols $18.17 per hour.
(* if additional to item #1)
Please indicate proposed coverage and schedules:
In the interest of proposing the best possible service PCS visited each and every one of
the sites in downtown Bremerton, wanting to have a complete understanding of the
service and the logistic involved in delivering that service. In examining the site we
noted that the height of the parking facilities would not hamper a patrol car accessing
them. Also due to the close proximity of the sites, 0.8 miles from to conduct the entire
route, PCS can offer several options in how we could staff it.
➢ Post Officers at each of the six sites for shifts the City determines are
necessary.
➢ Post the two parking facilities with on site Officers and then have a mobile
patrol travel between the other four sites making random checks at each site.
Additionally, the Patrol could assist and check on the parking facilities.
➢ Have a Mobile Patrol conduct random checks of all six sites.
The above are some examples of how PCS could service the City of Bremerton's
account. PCS prides itself on being flexible to a client's needs, so we would gladly work
with the City if a different option was put forth. In today's current financial environment
it is crucial that we find an efficient, effective, and affordable way to deliver security
service. You can rest assured that if PCS is selected we will work with you in a
collaborative partnership to discover the best and most economical service.
Contractor Pacific Coast Securitv / Pierce Count Securitv Inc
Firm Name Pacific Coast Securitv / Pierce Count Securitv Inc
Address 2002 99 Street East. Tacoma, WA 98445
Telephone Number 253.535.4433 Fax Number 253.535.0747
Signature of Preparer /��4.
Bremerton Business License # Obtained if awarded IRS TIN/SS 91-1180326
Washington State Contractor # 108, exniration January 2011
httns://fortress.wa.eov/dol/dolnrod/bpdLicense0uery/1qsLicenseDetail aspx�SessID
9&RefID=254423
� , PCS Proposal Package, page number 17
�� �
C � ..
DATE SUBMITTED: 6/23/2010
AGENDA BILL C ..♦
CITY OF BREMERTON
CITY COUNCIL
.......................................................................................�
SUBJECT: Interdepartmental Agreement. Committee Meeting Date: 7/28/2010
for Gold Mountain Golf Complex Lease and COUNCIL MEETtNG Date: 8/4/201a �
Irrigation Water Supply Department: Public Works & Util.
Presenter: Michael Mecham ,
Phone: 473-5315
SUMMARY: Gold Mountain Golf Complex, operated by the Department of Pazks & Recreation, is
located on approximately 320 acres of land owned by the Department of Public Works & Utilities
through its Water Utility. An interdepartmental agreement has been developed to lease and provide
water for irrigation. This agreement combines and supersedes the previous lease and irrigation water
agreements. Land rental is in the amount of $4381.00/month with annual adjustments for CPI.
Irrigation water rate is in the amount of $0.83/hundred cubic feet with annual adjustments based on
the percentage change for commercial customers for the preceding year. Term of the agreement is
January 1, 2011 through December 31, 2020.
ATTACHMENTS: 1.) Council Summary; 2.) Interdepartmental Agreement
FISCAL IMPACTS: Rental and irrigation water usage will be paid to the Water Utility by Parks &
Recreation. Current annual cost for rental is $52,572.00. Irrigation water costs have averaged
approximately $65,000 annually.
APPROVALS:
DEPARTMENT DIRECTOR �, i!'//
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR: �
��
COMMITTEE CHAI�.: �(��,
COUNCIL PRESIDE . CONSENT AGENDA �J
GENERAL BUSINESS ❑
PUBLIC HEARING ❑
RECOMMENDED MOTION:
Move to approve the Interdepartmental Agreement for Gold Mountain Golf Complex Lease and
Irrigation Water Supply between Bremerton Public Works & Utilities, through its Water Utility, and
Bremerton Parks & Recreation Dept. and authorize the Mayor to finalize and execute the agreement
with substantially the same terms and conditions as presented.
COiJNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action
COUNCIL SUMMARY
Interdepartmental Agreement for Gold Mountain
Golf Complex
Lease and Irrigation Water Suppty
The City of Bremerton's Public works & Utilities through its Water Utility and the
Department of Parks & Recreation have had agreements in place for the operation of
Gold Mountain Golf Course on land owned by the Water Utility since January 1989. This
proposed lease will supersede and update all previous agreements to reflect current
operations at Gold Mountain Golf Complex and will include irrigation water which
previously had been covered separately. Land lease and water rates in the proposed
agreement reflect the progression of adjustments made under previous agreements.
Land rental rates were originally calculated to compensate the Water Utility for loss of
timber growing capabilities and harvest values over a rotation age and discounted to
present net value. Adjustments to the original value have been made annually based on
the consumer price index for the Seattle area.
Irrigation water rates were established in1999 based on the premise of potentially
interruptible service, and has been adjusted annually to date by the same percentage
change as that made to water rates for commercial customers over the preceding yeaz.
The current proposed agreement is substantially similaz to past agreements with the
following additions:
o Item 5 refers to "Other specific responsibilities and conditions ...". These refer to
protecting groundwater in conjunction with the use of fertilizers and herbicides on the
course. These responsibilities and conditions are detailed in Attachment "B".
o Item 8 addresses relocating biosolids storage that is currently 200 feet from the west
side of the Olympic Course to two smaller facilities that are'/a and'/4 miles
respectively from the course. This will lessen the chance for odor from biosolids
storage and loading. It will also benefit the biosolids program by reducing the
distance the application vehicle needs to travel. Locations for these facilities are
shown on Attachment "C".
This agreement was developed jointly by the departments of Public Works & Utilities
and Pazks & Recreation. The agreement has been reviewed by Legal and incorporates
revisions per their comments; presented to the Public Works Committee on 7/13; and
previously discussed with the Gold Mountain Golf Complex Board of Directors.
Gold Mountain Golf Complex Lease/Irrigation Agreement 7/21/2010
INTERDEPARTMENTAL AGREEMENT
FOR GOLD MOUNTAIN GOLF COMPLEX LEASE
AND IRRIGATION WATER SUPPLY
I. LEASE
WHEREAS, the City of Bremerton Department of Public Works & Utilities, through its
Water Utility division, (hereinafter known as "Utility"), owns a parcel of land located south of
the West Belfair Valley Road, Kitsap County, Washington legally described in Section 1 below;
and
WHEREAS, the City of Bremerton Department of Parks and Recreation, (hereinafter
known as "Parks") operates and maintains a golf complex facility upon said property known as
the Gold Mountain Golf complex, and
WHEREAS, the land Lease for said property executed by the parties on May 9, 1995
and the Irrigation Water Supply Agreement executed by the parties September 15, 1999 have
both expired and the parties desire to enter into a new Lease and Irrigation Water Supply
Agreement,
NOW THEREFORE, both parties agree as follows:
1. Premises. Utility is the owner of approximately 320 acres of land legally
described as follows:
Part Wl/2 NE1/4, part NW1/4 SEl/4, part N1/2 SWl/4, part NW1/4,
Section 1; part E1/2 NE1/4 Section 2; all in Township 23 North,
Range 1 West, W.M.
Part SE1/4 SE1/4 Section 35; part SW1/4 SE1/4, part SWl/4 Section
36; all in Township 24 North, Range 1 West, W.M.
which is delineated on an aerial photo-map labeled Exhibit "A" attached hereto and made a part
of this agreement by this reference.
The Utility hereby leases to Parks, and Parks hereby leases from the Utility, the above-
described real property, together with all the rights, privileges and easements thereon (hereby
referred to as the "Premises"), for the uses and purposes described below. The leased Premises
herein do not include the Gold Mountain Clubhouse and related golf facilities and improvements
which are improvements owned by Pazks.
2. Uses and Purposes. Pazks shall have the use and occupancy of said Premises for the
purpose of operating and maintaining a golf complex.
Gold Mountain Golf Complex
Lease and Irrigation Water Agreement
Page 1 of 9
3. Term. The term of this lease shall begin January l, 2011 and terminate December
31, 2020 subject to the terms and conditions contained herein.
An annual review by the Utility, Parks and its Contractors shall occur no later than forty-
five (45) days prior to the anniversary date of this agreement to discuss issues and propose any
revisions or adjustments in the agreement.
4. Rent. Parks covenants to pay to the Utility as rental for the Premises, the sum of
Four Thousand Three Hundred Eighty-One Dollars ($4,381.00) per month. Commencing
January 1, 2012, and on January l of each successive year thereafter, the rent shall
automatically be increased based upon the most current Consumer Price Index (CPI) for all
urban consumers, Seattle. A negative CPI will result in no change to the rent.
5. Responsibilities. The Utility agrees to provide said premises as is. Pazks agrees to
fully maintain and operate the Premises only as a golf complex and further agrees to provide all
repairs and maintenance to the Premises. Pazks also agrees to provide, or shall otherwise pay for
when due, all costs for providing utilities and other services upon the Premises. Any
environmental damage or costs attributable to the operation or development of the golf course
complex facility shall be the sole responsibility of Pazks and\or its Contractors.
Other specific responsibilities and conditions are described in Exhibit "B", attached
hereto and made a part of this agreement by this reference. �
6. Easements. The Utility retains utility and access easements over the leased
Premises as currently developed. Pazks may relocate theses easements, after consultation with
the Utility, at Pazks' expense. New utility and access easements shall be developed after
consultation between the parties.
7. Timber. The Utility shall retain ownership of all timber on and adjacent to
the Premises and shall have the right to manage such timber as long as it does not unduly
interfere with the operation and maintenance of the golf course and club house facilities. Parks
shall consult with the Utility prior to falling or removing any timber in conjunction with golf
course operations or maintenance. The Utility shall receive the net value of any harvested
timber.
8. Odor Easement. The Utility shall retain an easement for odor incursion
onto the leased Premises at levels currently existing from its biosolids application areas to the
east and west of the Premises, but agrees to use all reasonable application and storage techniques
to minimize such incursion.
To further mitigate odors from Site 1 on the west side of the course, the current biosolids
storage operation near the golf course maintenance facility will be moved to a location or
locations further distant from the course. This move will be accomplished when an additional
storage facility or facilities aze constructed to replace the current facility. This construction and
Gold Mountain Golf Complex
Lease and Irrigation Water Agreement
Page 2 of 9
relocation will be completed by December 31, 2011, unless unforeseeable budget or other issues
detay construction of an alternate biosolid storage site. Location of biosolids storage facilities is
shovm on Exhibit "C", attached hereto and made a part of this agreement by this reference.
II. IRRIGATION WATER SUPPLY
THE TERMS AND CONDITIONS for the sale of water by the Utility for the irrigation
of the Bremerton Gold Mountain Golf Course Complex (hereinafter known as the "Golf
Course") through Parks is subject to the terms and conditions set forth herein. The Utility agrees
to sell and deliver to Parks and Parks agrees to purchase and receive water to be used for
irrigation of the Golf Complex.
1. Term. The term of this section for irrigation water supply shall be the same and run
concurrently with the lease section of this agreement.
2. Interruptible Service. Due to water storage facilities operated by the Golf Course;
and due to the need of the Utility to meet peaking demands on its water system, it is agreed to be
in the best interest of both parties that the provision of irrigation water pursuant to this agreement
be on an interruptible basis.
Upon notification by the Utility to Parks, delivery of irrigation water pursuant to this
agreement may be immediately suspended entirely for a period not to exceed fourteen (14)
consecutive days. Further, provision of irrigation water may be restricted to some lesser degree
for longer periods of time. Such interruptions shall not be of excessive time or duration as to
exceed the capacity of the Golf Course to meet its irrigation needs from a combination of current
irrigation water deliveries by the Utility and a draw-down of Golf Course storage facilities.
3. Rates. The Utility agrees to charge Parks and Parks agrees to pay the Utility for all
irrigation water delivered pursuant to this agreement at the rate of $0.83 per hundred cubic feet
(HCF). This rate has been computed based upon considerations set forth in Section 2 above
detailing the Interruptible Service provided to the Golf Course. Rates shall be adjusted each
calendar yeaz by the same percentage change as that made to the water rates for commercial
customers over the preceding year.
4. Payment. Payment for irrigation water supplied pursuant to this agreement shall be
made on a bimonthly basis applying the same terms and conditions as provided the Utility's
retail customers.
5. Facilities. The Utility agrees to furnish, install and maintain all facilities necessary to
provide service at the currently established points of irrigation water delivery. Title to all such
facilities shall remain with the Utility.
Gold Mountain Golf Complex
Lease and Irrigation Water Agreement
Page 3 of 9
6. Measurement. Irrigation water provided pursuant to this agreement shall be metered
where appropriate by suitable metering equipment of standard manufacture. This equipment shall
be installed and maintained by the Utility at its expense. In the event of failure of inetering
equipment, the Utility shall estimate the amount of irrigation water delivered for the period of
time during each failure.
7. Reporting Requirement. The Utility shall assume responsibility for preparing,
maintaining and filing all reports required as a result of providing irrigation water pursuant to
this agreement.
IN WITNESS WHEREOF, the parties hereto have affixed their signatures below.
CITY OF BREMERTON
BY:
PATTY LENT, Mayor
DATE:
DEPARTMENTAL APPROVALS:
VINCENT AKHIMIE, Director of Public Works & Utilities
WYN BIRKENTHAL, Director of Parks & Recreation
APPROVED AS TO FORM:
ROGER LUBOVICH, City Attorney
RECENED FOR FILING:
CAROL ETGEN, City Clerk
Gold Mountain Golf Complex
Lease and Irrigation Water Agreement
Page 4 of 9
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EXHIBIT �•B"
SPECIFIC RESPONSIBILITIES AND CONDITIONS
Water Use and Protection Issues
The golf course facilities include the 1, 5, and 10 yeaz time-of-travel zones that are within
Wellhead Protection Areas for Wells 15, 17, 18, 19 and 20. Wellhead Protection Areas are
delineated on Exhibit "A". Because of the need to protect and conserve the City's water
resources, the following are to be implemented as part of the management and maintenance of
the golf course facilities by Parks and its Contractors:
A. Use of Irrigation Well 16 should be maximized as much as possible.
B. Irrigation shall be conducted in such a manner to not exceed the evapo-transpiration
needs of the species of turf being grovm. Pazks and its Contractors shall develop
irrigation practices that conserve water.
C. Nitrogen-containing fertilizer is to be used at agronomic rates and applied in such a
manner as to preclude nitrate leaching into groundwater. Pazks or its Contractor shall
provide the Director of Public Works & Utilities with a"Fertilizer Application Plan" for
approval by the Director. An annual report shall be submitted to the Director describing
fertilizer applications, amounts, locations and dates. The renort shall be submitted bv
December 15th annuallv.
D. No use of any pesticide shall be made on the Premises that has an EPA "groundwater
advisory" or is listed as "persistent, bio-accumulative, and toxic", or is listed on the
National Primary Drinking Water Regulations. Public Works reserves the right to
prohibit the use of other pesticides as appropriate and will notify Parks or its Contractors
when this action is to be taken. Pazks or its Contractor shall provide the Director of
Public Works & Utilities with a"Pesticide Use Plan" for approval by the Director. An
annual report shall be submitted to the Director describing pesticide applications,
amounts, locations and dates. The renort shall be submitted bv December 15th annuallv.
E. Best Management Practices (BMPs) for fertilizer and pesticide applications shall be
developed by Parks and its Contractors and followed by personnel involved in the
handling and application of these materials.
F. Storage of fuel and chemical shall be as prescribed by appropriate regulations. BMPs
shall be developed and followed for storage. As part of Public Works Wellhead
Protection Program, regulaz on-site inspections of fuel and chemical storage shall be
conducted by Public Works personnel.
Access
Access roads and security gates used for the golf course maintenance facility are also
utilized by Public Works personnel for forest management and biosolids program activities.
Gold Mountain Golf Complex
Lease and Irrigation Water Agreement
Page 6 of 9
Federal, State and Local regulations require restrictive access to adjacent biosolids application
azeas. The following will be observed by Parks and its Contractors:
G. Gates shall be kept secured at all times (closed during business hours and locked after
hours).
H. Road maintenance costs shall be cost-shared based on actual usage for the 1.3 miles of
main access road ("9000" Road).
I. Vehicle speed shall not exceed 15 miles per hour on the 9000 access road.
Grounds and Buildings
J. Buildings and grounds shall be kept in good repair.
K. Garbage and debris shall not be allowed to accumulate on the Premises.
L. Vegetation waste shall be disposed, treated or re-used so as not to accumulate on the
Premises.
Gold Mountain Golf Complex
Lease and Irrigation Water Agreement
Page 7 of 9
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Lease and Irrigation b�'ater fIlgreernent
Page 8 of 9
����� � w �s � ���K �
DATE SUBMITTED: July 21, 2010
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
...... .. . .............................. .... .... ..... ...... ........... . ..
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SUBJE : Ordinance No.�s lusing Committee Meeting Date: �July 28, 2010
and transferring Park Property to Right of COi1NCIL MEETING Date: August 4, 2010
Way for 1 l Street & Warren Avenue Department: PW&U/Parks and Rec.
Intersection Improvements. Presenter: MechamBirkenthal
Phone: 5315/5752
SUMMARY: With the 11�' and Warren Avenue Intersection Improvements, the City will require
additional property for the roadway. The Parks Boazd was consulted and issued an advisory report in
March 2006 recommending the Parks property located at 11 �' & Warren be surplused in accordance
with BMC 13.12.030 with a portion transferred to right-of-way and the remainder sold. City Council
authorized the sale of the former tennis courts portion of the property and defened transfer of the
remnant portion of the property until further review was complete. The projects right-of-way plan
was approved by Washington State Department of Transportation in March and the City is now
acquiring additional property needed for the improvements which includes completing this transfer.
ATTACHMENTS: 1. Ordinance; 2. Council Summary; 3. Exhibit Map
FISCAL IMPACTS (Include Budgeted Amount): None.
APPROVALS: ��„
DEPARTMENT DIRECTOR: �-/ �o,%%
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
f
COMMITTEE CHAIR f �' � ' - �J�
;�
COUNCIL PRESIDENT: ' CONSENT AGENDA ❑
GENERAL BUSINESS ❑
PUBLIC HEARING
RECOMMENDED MOTION:
g f �g, �o i o;
Move to pass Ordinance No.�j surplusing Parks property located at 11 ` & Warren in accordance
with BMC 13.12.030 and transferring the property to right-of-way.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue
❑ No Action
COUNCIL SUMMARY
PROPERTY TRANSFER FROM PARKS TO RIGHT OF WAY
11 T " AND WARREN AVENUE INTERSECTION IMPROVEMENTS
Summarv
The right of way (ROW) for the intersection was originally dedicated with the Plat of
Warren Smith's Acre Tracts when it was recorded in July of 1901. Both streets are
shown on the plat with 30 foot ROW. Additional dedications were received by the City
in the 20's and 30's to expand Warren Avenue to its current 60 foot width. The City
acquired a portion of the former tennis courts and community center property in January
1932 from the Dietz Building Company.
Warren Avenue was improved to four lanes with construction of the Warren Avenue
Bridge in the early 60's and remained in this lane configuration until 1989 when the
shortened southbound right turn was constructed. This right hand lane and adjacent
sidewalk were constructed on the City property.
The City of Bremerton is now planning to extend the southbound right hand turn lane and
include additional amenities such as an 8-foot wide sidewalk, bike lane, landscaping and
new signal installation. With these improvements, the City will require additional
property for the roadway. The Parks Board was previously consulted and in March of
2006 issued an advisory report recommending the property be stricken from the Parks list
due to its diminished use as a park and recreation property. City Council passed
Resolution No. 2993 in June of 2006 authorizing the sale of the former tennis courts
portion of the property and deferred transfer of the portion for the roadway until further
review was completed. The project and right of way plan received approval from the
Washington State Department of Transportation (WSDOT) in Mazch of this year and
City staff have begun acquiring additional property needed for the improvements and
now needs to complete this transfer.
Counci! Summary
July 2010
ORDINANCE NO. ��
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, relating to the surplusing and transfer of
Parks property located at the northwest corner of 11 `�' Street and
Warren Avenue to City right-of-way for the roadway
improvements.
WHEREAS, the Parks Board recommended surplusing Pazks property located at
the northwest corner of 11�' Street and Warren Avenue in March of 2006; and
. WHEREAS, the City Council previously approved selling a portion of the
property with Resolution No. 2993 in June of 2006, but deferred transfer of the remainder of the
property until further review of the project was completed; and
WHEREAS, review of the right-of-way plans and environmental consideration
where completed and approved by the Washington State Department of Transportation
(WSDOT) in March of 2010; and
WHEREAS, the City now requires the transfer of the remnant parcel to be
completed as part of the right-of-way acquisitions required for the project; and
WHEREAS, the City Council has determined that it is in the best interest of the
public to proceed with the intersection improvements; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The foregoing recitals aze incorporated as if fully set forth herein.
SECTION 2. That portion of the Pazk property, as described in Exhibit A, which
is attached and incorporated herein by this reference, is hereby surplused and transferred to the
street system for right-of-way. !
SECTION 3. Easements previously recorded against the property being
surplused and dedicated to right-of-way herein are hereby extinguished as the property is now
classified as Type I right-of-way.
SECTION 4. Severabilitv. If any one or more section, subsections, or sentences
of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the
1 11 rh & Warren Park
PropertyTransfer to ROW
validity of the remaining portion of this ordinance and the same shall remain in full force and
effect.
SECTION S. �fective Date. This ordinance shall take effect and be in force ten
(10) days from and after its passage, approval and publication as provided by law.
PASSED by the City Council the day of , 2010.
. Nick Wofford, Council President
Approved this day of , 2010.
PATTY LENT, Mayor
ATTEST: APPROVED AS TO FORM:
CAROL ETGEN, City Clerk ROGER A. LUBOVICH, City Attorney
PUBLISHED the day of , 2010.
j EFFECTIVE the day of , 2010.
� ORDINANCE NO.
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� R:\Legal\Legal\Ordinances\Public Works & Utilities\Transfer of 11'" & Warren Pazk Property to ROW.doc
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2 11 r � & Warren Park
'; PropertyTransfer to ROW
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EXHIBIT A
A portion of Lot 1 of Tract 8, of the Plat of Warren Smith's Acre Tracts, as
recorded in Volume 2 of the book of plats, Page 51, records of Kitsap County,
Washington, situate in the southwest quarter of the southeast quarter of the
northeast quarter of Section 14, T. 24 N., R. 1 E., Willamette Meridian, Kitsap
County, Washington, more particularly described as follows:
Beginning at the east quarter comer of said Section 14 and an existing monument
in case, thence along the south line of said northeast quarter of Section 14, N
88°25'05" W 665.47 feet to the southeast comer of said southwest quarter of the
southeast quarter of the northeast quarter, also being an existing monument in
case; thence N 21 °21'22° W 206.45 feet to the southerly right of way of 12�'
Street, also being the True Point of Beginning; thence leaving said southerly right
of way, S20°30'58"W 106.87 feet; thence S1 °01'26"W 21.46 feet to the northerly
right of way of 11"' Street; thence along said northerly right of way, S88°58'34"E
46.56 feet; thence N89°20'02°E 36.73 feet to the intersection with the westerly
right of way of Warren Avenue; thence along said westerly right of way,
N01 °33'06"E 120.42 feet to the intersection with the said southerly right of way of
12�' Street; thence westerly along said southerly right of way to the True Point of
Beg+nning.
Jufy 21, 2010
�
,
After reviewing and disc:y�ssing the City of Bremerton's proposal to utilize a portion of
the property located at 11�9 Warren Avenue, commonly known as Warren Tennis Courts
and Cpmmunity Center, �r right-of-way improvements and to setl the remainder of that
property for development�=the Pazks and Recreation Commission hereby advises the
Mayor of the City of Breirierton and the Bremerton City Councit that it supports the .
proposed action for the fd�,#�lowing reasons: ,
r, �
. � ,. �
1. The property is curreri�ly uriderutilized due to its location at a very busy intersection
and its lack of pazking facxlities. It has minimal usage and provides little direct value to
the parks system. Funds spent on maintaining underutilized facilities would be better
applied to maintenance and improvement of actively used packs. �
Z. Planned right-of-way improvements, to inciude sidewalk, a sepazate bike lane, and a
streetscape, ace irnportant for citizen safety. They will necessitate demolition of the
building located on the prpperty at 1109 Warren Avenue.
3. The total proceeds fror� the sale of the remaining property nat used for the right-of-
wa�y, will be direct capita} used to enhance other parks and recreational facilities onty, �
. This action is taken today�to comply with the requirements of Bremerton Municipal Code
� section 13.12.0;0(a) and s'hall constitute the Breme�tun Puks Commission's advisory
report to the Mayor of Bremerton and to the Bremerton City Council.
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ougl�aS� Groneman, Ctiair Uate
Parks��and Recreatian Commission
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P�RTI�N PROPOSED PORTION CURRENTLY
TO BE USED BEING USED
FOR STREET FOR STREET
<2377 SQ. FTJ C2290 SQ. FTJ
COUNCIL EXHIBIT
FOR
TRANSFER OF PARK PROPERTY
TO ROW �
11 TH AND WARREN INTERSECTION
�
;
DATE SUBMITTED: 7/21/2010 ,
AGENDA BILL
CITY OF BREMERTON
CITY COLJNCIL
�
.......................................................................................�
SUBJECT: Dovmtovm Bremerton Traffic Committee Meeting Date: July 28, 2010
Circulation Enhancements COIINCIL MEETING Date: August 4, 2010
Department: Engineering
Presenter: Larry Matel
Phone: 473-5342
SUMMARY. The Public Works Department budgeted $25,000 during 2010 for downtown traffic
circulation planning. Specific issues to be addressed include directional changes to Washington
Avenue and 4`� Street, as well as implementation of pedestrian/bicycle access enhancement
provisions, and identification of additional on street pazking opportunities. Alternatives have been
presented and discussed with business owners and the public. Initially the Green Option was deemed
to be preferred by the majority of the general public. However during the past two weeks another
option was developed that is entitled the Purple Option. Given the latest information regazding the
Purple Option, Public Works recommends this option.
ATTACHMENTS: DRAFT Downtown Bremerton Traffic Circulation Enhancements Summary �
Report
FISCAL IMPACTS: To be determined after preliminary design of adopted option.
APPROVALS:
DEPARTMENT DIRECT
CITY ATTORNEY: '�
,�
FINANCE DIRECTOR: �
� ��
MAYOR: �
COMMITTEE CHAIR �
COUNCIL PRESIDENT: CONSENT AGENDA ❑
GENERAL BUSINESS
PUBLIC HEARING
RECOMMENDED MOTION: Move to approve Downtown Bremerton Traffic Circulation
Enhancements Summary Report and Recommendations and adopt the Purple Option for
implementation.
COUNCIL ACTION: ❑ Approve ❑ Deny ❑ Table ❑ Continue ❑ No Action