HomeMy WebLinkAbout4943Contract Number:
Vendor:
Subject:
Department:
File Class:
Begin Date:
End Date:
Review Date:
Vault Date:
4943
A-1 Performance, Inc.
Janitorial Services - Engineering
Engineering
LEG 12-1
8/'4/2010
8/31/2011
6/1/2011
1/1/2014
Comments :
-;.a-.,
���°—=: �:�
4 " 4-
; �,:J ;p° _'?,
Dt
.�r �, •t•�
� �J,
State of Washington
DEPARTMENT OF GENERAL ADMINISTRATION
Office of State Procurement
Rm. 201 General Administration Building, P.O, Box 41017 • Olympia, Washington 98504-1017 •(360) 902-7400
csmail@ga.wa.gov
Janitorial Services Contract 00508
Work Contract #20489
REVISION ID 05105110
Bid responses must be received no later than 2:00 PM Thursday, June 03, 2010
Bidtler Company Name: A-1 Performance Inc. Not Applicable
Bitlder Point of contact: Doug Fraley Jr. dou4C�a�oerrormance com 360-538-0501
Site Supervisor: Doug Fraley Jr. douq(�a aloerformance.com 800-876-7135
«< Check Box if subcontractors will be used and complete the Subcontractor Information tab
Agency Name: City of Bremerton (Engineering) Work Request Number: 20489
Anticipated Contract Life: 1 Years Anticipated Start Date: 1-Ju1-10 gp
Building Type: Other Mandatory Site Visit Date: 19-May-2010 Time: 2:30pm
Estimated Square Feet: 11,3UU # of Floors: 2 County: Kitsap Date Issued: 26-Apr-2010
Approved working hours Monday - Friday 6pm - 7am
% Weighting to be applied to: Pricing: 80%
References: 10%
Quality Assurance: 10%
Send billinq information to:
100 Oyster Bay Ave N.
Work to be performed at: Client Contract Administrator:
Street Address: 3027 Olympus Drive 100 Oyster Bay Ave. N
Street Address:
City & Zip Bremerton WA 98337
Point of contact Chris Mottner 1 Mike Bishop
Phone: 360 473-2316
Fax: 360 473-5360
Email: chris mottner(ilci bremerton wa us
FaClllfy S2CUflfy: Background Check required.
Bremerton WA 98312
Chris Mottner I Mike Bishop
360 473-2316
360 473•5360
chris mottnera(�ci bremerton.wa us
Superwsor
Bitltler to identify hourly labor rate--> $10.00
Bremerton WA 98312
Facilities Dept.
360 473-2316
360 473-5360
chris mottnerno ci bremerton.wa us
�I janitorial qrevadinp waqes bv lob class bv cow
Janitor Shampooer Waxer Window Washer
$8.55 $8 97 $8 97 $13 22
20489 Work Contract Engineering Page 8 7/20/2010
General Cleaning Services:
� 1 Dust, wipe, spot clean and remove finger prints to include:
a) 0 tables b) 0 doors
c) 0 Spot clean stairwell walls & hand rails d) � low ledges
e) � cobweb removal f) � interior walls
g) ❑ Other h) O Other
Special instructions:
Frequency: 5 x a Week ❑ 0 � L�f 0 0❑
S M T W R F S
Supernsor(s) Jarntor(s) Shampooer(s) Waxer(s) W�ndowWasher(s)
Total MINUTES required to successfully complete this task 10
per job class per event »>
❑ 2 , , .
a) ❑ horizontal surfaces & moldings (within reach) b)
c) ❑ picture frames d)
e) ❑ cloth panels fl
g) ❑ baseboards h)
�) � 1)
Special instructions:
Frequency: x
0 3 Clean office kitchen to include:
a) ❑ wiping down kitchen sinks and fixtures
c) 0 reposition kitchen furniture in an orderly manner
e) 0 Fill all paper towel dispensers
❑ file cabinets
❑ Chairs (to include rungs, ledges & arms)
❑ window sills & blinds
❑ vents/grills to (including ceiling vents)
❑ Other
Supervisror(s) Jamtor(s) Shampooer(s) Waxer(s) Window Washer(s)
b) ❑ clean surfaces of cabinets, appliances (i.e. microwaves,
refrigerator)
d) � clean outside and fill all soap dispensers
f) ❑ Other
Frequency: 5 x a Week ❑ 0 0 Q C�J 0❑
S M T W R F S
Supervisor�s) Jamlor(s) Shampooer(s) Waxer(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas 10
perjob class per event »>
0 4 Empty Garbage to include:
a) 0 Empty all trash cans, (except recycle containers) provide / replace trash can liners
b) 0 Remove waste paper from office recyclable containers and place in appropriate bldg containers (trash/recycle).
c) � Pick up loose debris from under tables and desks, etc.
d) ❑ Other
Special instructions: Trash can liners shall be replaced when they become stained, soiled, or torn
Frequency: 5 x a Week ❑ � 0 0 C✓I 0❑
S M T W R F S
Supervisor(s) Janibr(s) Shampooer(s) Waxer(s) Window Washer(s)
Total MINUTES required to successfully complete this task 5 60
per job class per event »>
20489 Work Contract Engineering Page 8 7/20/2010
0 5 Clean Restrooms to include: Estimated # of stalls: 4
a) 0 sanitize all toilets, urinals, tile walis, floors & wash basins, etc.
b) 0 Plunge
c) � Clean chrome, mirrors, mirror frames, metal work antl dispensers, vanity counters, doors, etc.
d) 0 Fill all paper towel dispensers, toilet tissue holders and soap dispensers.
e) ❑
Special In structions:
Frequency: 5 x a Week ❑ � 0✓CI 0 0❑
S M T W R F S
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) WindowWasher(s)
Total MINUTES required to successfully complete this tas 5 50
per job class per event »>
C� 6 Thoroughly vacuum all carpeted areas to include: Estimated # of square feet of carpet: 9,700
a) 0 Corridors b) � Spot clean carpet when needetl
c) 0 Rugs d) ❑ Elevators
e) ❑ Other fl ❑ Other
Special instructions:
Frequency: 1 x a Week ❑ ❑ ❑ ❑ ❑ �❑
S M T W R F S
Supervisor(s) Jarntor(s) Shampooer(s) Waxer(s) Window Washer(s)
Total MINUTES required to successfully complete this tas 5 70
per job class per event »>
0 7 Clean resilient floors to include:
a) 0 Dry Mop
b) 0 Wet Mop as required
c) ❑ Other
Estimated # of square feet of resilient floor space: 1,600
Operations crew tra�c area is frequently tracked with soil, dry mopping likely insufficient in this area.
Frequency: 5 x a Week ❑ L�f 0 0 C�1 0❑
S M T W R F S
Supervisor(s) Janilor(s) Shampooer(s) Waxer(s) Window Washer(s)
Total MINUTES required to successfully complete this tas 25
per job class per event »>
C� 8 Clean resilient floors to include:
a) � Wet mop
c) ❑
e) 0 Spray wax & buff
Special instructions:
Estimated # of square feet of resilient floor space: 1,600
b) ❑ Other
d) ❑ Other
f) ❑ Other
Frequency: 3 x a Year p❑❑ p❑❑ p❑ ❑❑❑❑
Jan Feb Mar Apr May Jun Jul Auq Seq Oct Nov Dec
Supervisor(s) Janibr(s) Shampooer(s) Waxer(s) WindowWasher(s)
Total MINUTES required to successfully complete this task 60
per job class per event »>
0 9 Clean resilient floors to include:
Wax-strip & re-seal as needed
Frequency: 1 x a Year ❑ ❑ ❑ ❑ ❑ ❑ ❑ p ❑ p ❑ ❑
Jan Feb Mar Apr Mav Jun Jul Auq Sep Oct Nov Dec
Superwsor(s) Jam�or(s) Shampooer(s) Waner(s) Window'Nashe�(s)
Total MINUTES required to successfully complete this task ,��� �nn
20489 Work Contract Engineering Page 8 7/20/2010
per job class per event »>� �' � I I """ � I
Miscellaneous:
❑ 10 , , .
Frequency: x
Supervisor(s) Jannor(s) Shampooer(s) Waxer(s) WindowWasher(s)
❑ 11 , , .
Frequency: x
❑ 12
Frequency: x
❑ 13 Glearr{ground level) exterior windows
Frequency: x
❑ 14 E1ean (non-ground level) exterior windows
Frequency: x
0 15 Clean entryway windows
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) Window Washer(s)
Supernsor(s) Janilor(s) Shampooer(s) Waxer(s) Window Washer(s)
Total #»> Ave Sqr Ft > Estimated # Sqr Ft: 0
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) Window Washer(s)
Total #»> Ave Sqr Ft > Estimated # Sqr Ft: 0
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) WindowWasher(s)
Frequency: 5 x a Week ❑ 0 0 J � J❑
S M T W R F S
Supervisoi(s) darntor(s) Shampooer(s) Waxer(s) WmdowWasher(s)
Total MINUTES required to successfully complete this tas 5
per job class per event »>
20489 Work Contract Engineering Page 8 7/20/2010
❑ 16 Shampe��ar�e�
Frequency: x
❑ 17 Other
Frequency: x
❑ 18 Other
Frequency: x
❑ 19 Other
Frequency: x
❑ 20 Other
Frequency: x
Estimated # of Sqr Ft of carpet »>
Superwsor(s) Jambr(s) Shampooer(s) Waxer(s) Window Washer(s)
Supervisor(s) Jantlor(s) Shampooer(s) Waxer(s) Window Washer(s)
Supervisor(s) Janrtor(s) Shampooer(s) Waxer(s) Window Washer(s)
Supervisor(s) Jantlor(s) Shampooer(s) Waxer(s) Window Washer(s)
Supernsor(s) Janitor(s) Shampooer(s) Waxer(s) Window Washer(s)
As Needed Cleaning:
❑ 21
Frequency: 1 x a Year «< This wtll be used for Pnce Evalua6on purposes only (Contractor to btll as 6ne item per eventJ
Superwsor(s) Jarnbr(s) Shampooer(s) Waxer(s) WindowWasher(s)
0 22
Special instructions:
Frequency: 1 x a Year «< This will be used for Pnce Evah�ation pu�poses only (Contractor to bdl as line item per eventJ
20489 Work Contract Engineering Page 8 7/20/2010
Supervisor(s) Janibr�s) Shampooer(s) Waxer(s) Window Washer(s)
❑ 23 n+tie, r„ rtie.,, ..�i c.,�u��
Special instructions:
Frequency: 1 x a Year «< rhis will be used (or Pnce Evaluation purposes only (Conhactor to bill as hne item per event)
Supernsor(s) Janibr�s) Shampooer(s) Waxer(s) WindowWasher(s)
❑ 24 .
Special instructions:
Frequency: 1 x a Year «< This wtll be used for Pnce Evaluation purposes onty (Contractor to btll as 6ne rtem per event)
Supervisor(s) Janibr(s) Shampooer(s) Waxer(s) Window Washer(s)
❑ 25 .
Special instructions:
Frequency: 1 x a Year «< rhis will be used for Pnce Evaluation purposes only (Contractor fo bill as Ime item per eventJ
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) Window Washer(s)
❑ 26 AtheF
Special instructions:
Frequency: 1 x a Year «< This wtll be used for Pnce Evaluation purposes only (Contractor to bill as line item per event)
Supervisor(s) Janitor(s) Shampooer(s) Waxer(s) WindowWasher(s)
❑ 27 A�heF
Special instructions:
Frequency: 1 x a Year «< rhis will be used for Pnce Evaluation purposes only (Contractor to bdl as Ime item per event)
Supervisor(s) Jantlor(s) Shampooer(s) Waxer�s) Window Washer(s)
❑ 28 9th2F
Frequency: 1 x a Year «< This wtll be used for Pnce Evaluation purposes only (Contractor to btll as 6ne item per eventJ
Supernsor(s) Janitor(s) Shampooer(s) Waxer(s) WindowWasher(s)
Absent a compelling business reason State Agencies are to utilize state contract to purchase PAPER SUPPLIES
0 29 Flat Monthly Fee to supply PAPER SUPPLIES (i.e. paper towels, toilet paper & covers) AT VENDORS ACTUAL COST
All monlhly invoices must be accompanied wilh a cost break down and supporting
documentalion to validate vendor's actual costs are accurately reflected Bidtler to propose Monthly Flat Service Fee »> $5
$95 «<Bidder fo idenlify (tor market research purposes only) the eslimated monthly cosfs the client should expect to budgel for PAPER SUPPLIES
20489 Work Contract Engineering Page 8 7/20/2010
Absent a compelling business reason State Agencies are to utilize state contract to purchase CLEANING SUPPLIES
0 30 Flat Monthly Fee to provide all necessary CLEANING SUPPLIES AT VENDORS ACTUAL COST
All monlhly invoices must be accompanied wdh a cost break down and supporting
documentation to validate vendors actual costs are accurately reflected Bitlder to propose Monthly Flat Service Fee »> $5.00
$23 «<Bidder lo identrfy (for market research purposes only) lhe estimated monthly costs lhe client should expecl to budgel for CLEANING SUPPLIES
Prompt Payment Discount (PPD)❑0 % net 30 days (Credit Card Purchases not applicable)
NOTE: A PPD % net 30 days will be applied to the bitlders bid prices and thereby impact the bidtlers score.
Bid Evaluation Contract Price
Total Labor Cost For Regularly Scheduled Service $7,048.22 $7,048.22
Total Per Unit "As Needed Cleaning" Labor Cost $0.00
Bidder to propose Labor Cost multiplier »> 1.5 $10,854.25 $10,854.25
Flat Monthly Service Fee(s) $10.00 $10.00
'rompt Payment Discount Bid Evaluation Credit $0.00
Total Bid Evaluation Price »> $10,974.25 <Subtotal> $10,974.25
Total Projected Annual Contract Price (Plus Applicable Taxes)»> $10,974.25
Price per month (Plus Applicable Taxes) $914.52
Average Price per Day (Plus Applicable Taxes) $30.07
Print, sign & mail sealed bid response to»> The Office of State Procurement, 21011th Ave SW, Olympia, WA 985041017
Bid responses must be received no later than 2:00 PM Thursday, June 03, 2010
Late submissions will not be considered
Email your completed RFQ Worksheet response to »> csmail@ga.wa.gov
Work Contract Term & Extensions
The initial term of this Work Contract is One (1) year from date of award with the option to extend for additional One (1) year terms or
portions thereof. Extensions for each atlditional term(s) or portion thereof shall be exercised at the sole discretion of the Purchasing
Activity upon written notice to the Contractor. The total contract term, including the initial term and all subsequent extensions, shall not
exceed one (1) year beyond the maximum term date of OSP Primary Contract 00508 unless the OSP determines an emergency exists
andlor special circumstances require a partial term extension.
Certifications and Assurances
We make the following certifications and assurances as a required element of the Response, to which it is included herein, affirming the
truthfulness of the facts declared here and acknowledging that the continuing compliance with these statements and all requirements of
the OSP Janitorial Services Primary Contract 00508 are conditions precedent to the award or continuation of the resulting Work Contract.
1. The prices in this Response have been arrived at independently, without, for the purpose of restricting competition, any consultation,
communication, or agreement with any other offeror or competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the
methods or factors used to calculate the prices offered. The prices in this Response have not been and will not be knowingly disclosed by
the offeror, directly or indirectly, to any other offeror or competitor before Contract award unless otherwise required by law. No attempt has
been matle or will be made by the offeror to induce any other concern to submit or not to submit an offer for the purpose of restricting
competition. However, we may freely join with other persons or organizations for the purpose of presenting a single Bid in accortlance with
the OSP Janitorial Services Primary Contract 00508.
2. This Response is a firm offer for a period of 60 days following the Response Due Date specifietl in the RFQQ, and it may be accepted
by the Purchasing Activity without further negotiation (except where obviously required by lack of certainty in key terms) at any time within
the 60-day periotl. In the case of protest, our Response will remain valid for 90 days or until the protest antl any related court action is
resolved, whichever is later.
3. Bidder further agrees to furnish materials, equipment antl personnel necessary to successfully fulfill all contract terms inclutling
amendments, Submitting this document constitutes complete understanding and compliance with the terms antl conditions.
Recitals
20489 Work Contract Engineering Page 8 7/20/2010
The state of Wsrehing�n, � by and tfirough OSP, issued RFQQ 00�$ dated I���l, for the pwp�e of acquir�g Jan itaia!
Sen+ices in axo�dance with its autl�orily �nder Chap�er 43.19 RCW. The OSF evaluated bfd responses and aV Respan�ae and
ResponsRt� Bidder"s v�ere k�fed in tlte establishmeM of a pre-qual'�'ied bldder pool. i'he pre�u��ied bidder poot was used to sotiat
p�Ces far ihis.�ni�Orial Services WoAc Gontract bid oppo�nil�l. Consistentv�tl� Obe Jan�oriat Servioea Primary Contract 00508 RfQ
evadua�iun ccibeiia. The OSP eval�aa�d RFQ re� and de6e rmined that 8�e Bid�der ide� be�r b be C�e bwest �spon�v�e
responsibie tiidder. Acoobin�y, fie C3SP has de0�rmined that e�erir�g inbo a Contr�ct w�h The Succe�ui Biddar w�l meet (�ienYs needs
atid v�ll be � C6enf's best utUet�est.
Now Therefore, Rurt�sa�ng Achivib+ �uarda to @�e B�der tdeMified below IMs Worlc Cant�act, Ute f�rtns and condltlons of whk� shall
�n CoMxactor's fumishing to the Purchasing Ac6vity janitoriat servk.es. This Work C�tract ts not for persanal use. In Considerotlon of
tl�e muhrd! pramise.s ae set foAh fn �e OSP RFQQ 005Q8 Primery AgreemeM Contract, the pa►6e5 agree fio aortUed Tor Jani6orial
Se�vioes.
WORK COWTRACT AWI�RD
A oor�trad is trereby enacEed between
A-1
;4nd
City of 8ramerton (Engineecing}
� l.._.-.
7/Iti !a
ITate
/t ,rr /��
.-;,-,.r--
C s
.,. , : �: ;;
20489 Work Contract Engineering Page S 7M9/2040