HomeMy WebLinkAbout4905 Contract Number: 4905
Vendor: MEASUREMENT RESEARCH ASSOCIATION
Subject: Multi-Year Pavement & Rehabilitation Plan
Department: Engineering
File Class: LEG 12-1
Begin Date: 4/15/2010
End Date: 10/11/2010
Review Date: 12/31/2010
Vault Date: .
Comments: Contract Modification #1 - 10/10
CONTRACT MODIFICATION AGREEMENT NO. 1 �
BETWEEN THE CITY OF BREMERTON AND
MEASUREMENT RESEARCH CORPORATION
PROJECT MULTI-YEAR PAVEMENT AND REHABILITATION PLAN
CONSULTANT MEASUREMENT RESEARCH CORPORATION
DATE OCTOBER 11, 2010
THIS CONTRACT MODIFICATION AGREEMENT SPECIFICALLY AMENDS TIIE
MULTI-YEAR PAVEMENT AND REHABILITATION PLAN AGREEMENT (the
' "Contract") entered into between the City of Bremerton and Measurement Research
Corporation on April 15, 2010. ` �'
All provisions in the Contract shall remain in full force and effect except as expressly modified by
this document.
For valuable consideration and by mutual consent of the parties, the modifications to the Contract
are as follows:
I.
Section I. Scope , is modified as follows:
The City increased the Arterial & Collector Streets and Residential Streets to include streets within
the South Kitsap Industrial Area (SKIA).
Section III. Compensation , is modified as follows:
The original contract amount was Forty One Thousand Two Hundred and Seven Dollars and No
Cents ($41,207.00). The City shall pay the Consultant for the additional work described above,
based on time and materials, an amount not to exceed Five Thousand One Hundred and Seventy
Nine Dollars and No Cents ($5,179.00) for a total amended contract amount of Forty Six Thousand
Three Hundred Eight Six Dollars and No cents ($46,386.00); including this Contract Modification.
II.
Consultant accepts all requirements of this Contract Modification by endorsing below. Consultant
further agrees that this Contract Modification constitutes full and final settlement of all of the
Consultant's claims for contract time and for all costs of any kind, including without limitation,
costs of delays related to any work either covered or affected by this Contract Modification, claims
related to on-site or home office overhead, or lost profits. This Contract Modification does not limit
the City's right to bring a claim for past performance.
The undersigned consultant approves the foregoing Contract Modification as to the changes, if any,
in the contract price specified for each item, including any and all supervision costs and other
CONTRACT MODIFICATION NO. 1 1
Project Number: 10250 ,
miscellaneous costs relating to the change in work, and as to the extension of time allowed, if any,
for completion of the entire work due to said Contract Modification.
This document will become a supplement of the contract and all provisions will apply hereto. It is
understood that this Contract Modification shall be effective when approved by the City of
Bremerton.
The parties whose names appear below warrant that they are authorized to enter into a contract
modification that is binding on the parties of this contract. In addition, Consultant warrants that it
has or will inform the surety of this change, and shall take appropriate action to modify any bonds
required under the contract to address this change.
IN WITNESS WHEREOF, the parties have executed this Contract Modification on the day and
year first written above.
� � .
City Engineer / Public Works Director approved to process —�!� i�
Initials and Date
CONSULTANT THE CITY OF BREMERTON
_ �-. �
By�.�IJ � L,� � f.Q�� By Patt L t
Its V: �.'�. Its Mavo �
DATE: / f — 3 — / � DATE: �� � ZZ ' `v
APPRO AS TO FORM: ATTEST:
on 'ty ttorney City Clerk
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
Eduardo Aban, P.E.
Civil Engineer I
Measurement Research Corporation City of Bremerton Engineering Department
4126 4 Street NW � 3027 Olympus Drive
Gig Harbor, WA 98335 Bremerton, WA 98310
(253) 851-3200/(253) 851-4334 FAX (360) 473-2317/(360) 473-5398 FAX
R:�L,EGAL\Conuacts�F'ORMS\Contract Modification (2003).doc
CONTRACT MODIFICATION NO. 1 2
Project Number: 10250
Contract Number:
Vendor:
Subject:
Department:
File Class:
Begin Date:
End Date:
Review Date:
Vault Date:
Comments :
4905
MEASUREMENT RESEARCH ASSOCIATION
Multi-Year Pavement & Rehabilitation Plan
Engineering
LEG 12-1
04/15/2010
09/01/2010
08/O1/2010
P1�OFESSIONAL SEI�VICES AGREElVIEN'I'
Multi-Year Pavement and Rehabilitation Plan
The City of Bremerton ("City") and Measurement Research Association ("Consultant"),
referred to collectively as the "Parties," enter into the following Agreement for professional
services:
I. Scope: The Consultant agrees to perform the services more specifically described in the
Scope of Work, attached hereto as Exhibit A, which is incorporated by reference herein. The
Scope of Work may be modified only pursuant to Section VII.G. of this Agreement. If the Scope
of Work provides for unspecified additional services such services shall only be performed upon
the express written request of the City. Consultant further represents that the services furnished
under this Agreement will be performed in accordance with generally accepted professional
practices in effect at the time such services are performed.
II. 'd'erm: The City and the Consultant agree that work will begin on the tasks described in
Exhibit A immediately upon execution of this Agreement. The parties agree that the work
described in Exhibit A is to be completed by September 1, 2010 as provided for in Exhibit A
provided however, that additional time shall be granted by the City for excusable delays or extra
work as provided for in section IX (A) of this agreement.
III. Compensation: In consideration of the services provided pursuant to this Agreement, the
City shall pay Consultant in an amount not to exceed $41,207. Consultant's charges and bills
shall conform to the fee schedule contained in Exhibit A and incorporated herein by this
reference.
The Consultant shall submit regular billing statements detailing work performed and
amount charged on each task or portion thereof. The descriptions shall conform to and fall
within the categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a
conforming billing statement, the City shall promptly process payment. PROVIDED,
HOWEVER, the City reserves the right to prioritize scoped work and accelerate and/or delay
work tasks under the time frame set forth in Section II herein. .
Consultant shall not perform work beyond the Scope of Work, nor shall be compensated
for such work, unless the Scope of Work or amount of compensation is modified pursuant to this
Agreement. Consultant shall only be compensated for additional services if requested pursuant
to Section I.
If a billing statement does not conform to this Agreement, the City may withhold
payment until the statement is brought into compliance. Such withholding does not relieve
Consultant of its obligations under this Agreement.
Bremerton/Measurement Research Association
Multi-Year Pavement and Rehabilitation Plan
Page 1 of 7
IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed
in the Scope of Work and is performing independent functions and responsibilities within its
field of expertise. Consultant and its personnel are independent Consultants and not employees
of the City. Consultant and its personnel have no authority to bind the City or to control the
City's employees and other Consultants. None of the benefits provided by the City to its
employees, including, but not limited to, compensation, insurance, and unemployment insurance
are available from the City to the employees, agents, representatives, or sub-Consultants of the
Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of
Consultant's agents, employees, representatives and sub-Consultants during the performance of
this Agreement. The City may, during the term of this Agreement, engage other independent
Consultants to perform the same or similar work.
As an independent Consultant, Consultant is responsible for its own management. The
City's administration and enforcement of this Agreement shall not be deemed an exercise of
managerial control over Consultant or its personnel.
As an independent Consultant, Consultant is responsible for payment of all taxes and
licensing fees necessary to perform its obligations under this Agreement These taxes and fees
include but are not limited to State industrial insurance, Business & Occupation, State
professional licensing, and City business licensing. If any taxes or fees due the City have been
declared delinquent, the City may withhold the delinquent amount, plus, any additional charges
arising from the delinquency, from any payments due Consultant.
V. Indemnification: Consultant shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages,
losses or suits, including all legal costs and attorney fees, arising out of or in connection with the
performance of this Agreement, except for that portion of the injuries and damages caused by the
City's sole negligence.
The City's review or acceptance of any of the work when completed shall not be grounds
to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S
WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY
FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER
ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this Agreement.
Bremerton/Measurement Research Association
Multi-Year Pavement and Rehabilitation Plan
Page 2 of 7
VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Consultant, its agents,
representatives, employees, sub-consultants or sub-Consultants.
Before beginning work on the project described in this Agreement, the Consultant shall
provide a Certificate of Insurance evidencing:
1. Automobile Liabilitv insurance with limits no less than $1,000,000 combined single
limit per accident for bodily injury and property damage; and
2. Commercial General Liability insurance written on an occurrence basis with limits no
less than $1,000,000 combined single limit per occurrence and general aggregate for
personal injury, bodily injury and property damage. Coverage shall include but not be
limited to: blanket contractual; products/completed operations/broad form property
damage; explosion, collapse and underground (XCU) if applicable; and employer's
liability; and
3. Excess Liabilitv insurance with limits not less than 1,000,000 limit per occurrence and
aggregate.
4. Professional Liabilitv insurance with limits no less than $1,000,000 limit per
occurrence/claim.
Any payment of deductible or self insured retention shall be the sole responsibility of the
Consultant.
All required policies shall be provided on an "occurrence" basis except professional
liability insurance (if required), which may be provided on a"claims-made" basis.
The City shall be named as an additional insured on the Commercial General Liability
insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an
endorsement that is acceptable to the City, which names the City as an additional insured shall be
attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of
all the required insurance policies and endorsements. The City further reserves the right to reject
any unacceptable policies and/or endorsements.
The Consultant's Commercial General Liability insurance shall contain a clause stating
that coverage shall apply separately to each insured against whom claim is made or suit is
brought, except with respects to the limits of the insurer's liability.
The Consultant's insurance shall be primary insurance as respects the City and the City
shall be given thirty (30) days prior written notice by certified mail, return receipt requested, of
any cancellation, suspension or material change in coverage.
The City also reserves its unqualified right to require at any time and for any reason,
proof of coverage in the form of a duplicate of the insurance policy with all endorsements as
evidence of coverage.
Bremerton/Measurement Research Association
Multi-Year Pavement and Rehabilitation Plan
Page 3 of 7
VII. General Conditions:
A. Reports and Information: When requested by the City, Consultant shall furnish
periodic reports and documents on matters covered by this Agreement. The reports and
documents shall be furnished in the time and form requested. Consultant shall maintain
accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to
substantiate all billed amounts.
B. Ownership and Use of Records and Documents: Original documents, drawings,
designs and reports, including those in electronic format, developed under this Agreement are the
property of the City. All written information submitted by the City to the Consultant in
connection with the services performed by the Consultant under this Agreement will be
safeguarded by the Consultant to at least the same extent as the Consultant safeguards like
information relating to its own business. If such information is publicly available or is already in
Consultant's possession or known to it, or is rightfully obtained by the Consultant from third
parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise.
All data, documents and files created by Consultant under this Agreement may be stored
at Consultant's office in Gig Harbor, Washington. Consultant shall make such data, documents,
and files available to the City upon its request at all reasonable times for the purpose of editing,
modifying and updating as necessary until such time as the City is capable of storing such
information in the City's offices. Duplicate copies of this information shall be provided to the
City upon its request, and at reasonable cost.
All documents, including all reports, drawings, specifications, computer software or other
items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service
with respect to the project and are the property of the City. Any reuse by the City for other than
the specific purpose intended will be at City's sole risk.
C. Work Performed at Consultant's Risk: Consultant shall take all precautions necessary
and shall be responsible for the safety of its employees, agents, and sub-consultants in the
performance of the work hereunder and shall utilize all protection necessary for that purpose.
All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss
of or damage to materials, tools, or other articles used or held for use in connection with the
work.
D. Place of Work: The Consultant shall perform the work authorized under this
Agreement at its offices in Gig Harbor, Washington. Meetings with the City staff as described in
Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed
upon by the parties.
E. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement
between the Parties, and the Parties acknowledge that there are no other agreements, written or
oral, that have not been set forth in the text of this Agreement.
Bremerton/Measurement Research Association
Multi-Year Pavement and Rehabilitation Plan
Page4of7
F. Severabilitv: Should any part of this Agreement be found void, the balance of the
Agreement shall remain in full force and effect.
G. Modification: This Agreement may only be modified by written instrument signed by
both Parties.
H. Written Notices: All communications regarding this Agreement shall be sent to the
parties at the addresses listed below by registered or 1 st class mail, or by personal service, and
shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement
or such other address as may be hereafter specified in writing.
City Address:
City of Bremerton
3027 Olympus Drive
Bremerton, WA 98310
(360) 473-5270
Attn: Eduardo Aban
Consultant Address:
Measurement Research Corporation
4126 4th Street NW
Gig Harbor, WA 98335
(253) 851-3200
L Waiver: Failure to enforce any provision of this Agreement shall not be deemed a
waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be
deemed waiver of any other right or power.
J. Non-Waiver of Breach: The failure of the City to insist upon strict performance of any
of the covenants and agreements contained herein, or to exercise any option herein conferred in
one or more instances shall not be construed to be a waiver or relinquishment of said covenants,
agreements or options, and the same shall be and remain in full force and effect.
K. Compliance with Laws: Consultant shall comply with all applicable Federal, State,
and local laws in performing its obligations under this Agreement.
L. Choice of Law and Venue: This Agreement shall be interpreted according to the laws
of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement
shall be brought in Kitsap County Superior Court.
M. Attornevs' Fees: In the event of litigation to enforce any of the terms or provisions
herein, each party shall pay all its own costs and attorney's fees.
N. Assi nment: Any assignment of this agreement by the Contractor without the written
consent of the City shall be void.
VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the
public on the basis of race, color, national origin, sex, religion, age, marital status, disability, or
sexual orientation except for employment actions based on bona fide occupational qualification.
Bremerton/Measurement Research Association
Multi-Year Pavement and Rehabilitation Plan
Page 5 of 7
IX. Termination: This Agreement shall remain in force until completion and acceptance of
the services, terminated by written instrument upon mutual consent, or by the City of Bremerton
for convenience. This Agreement may be immediately terminated for cause by a Party if the
other Party substantially fails to perform through no fault of the terminating Party, and the non-
performing Party does not commence correction of the failure of performance within thirty (30)
days of the terminating Party's sending notice to the non-performing Party. Any Notice by
Consultant shall include a report showing the status of all items listed in the Scope of Work
current through the termination date.
If the City receives reimbursement by any federal, state, or other source for work described in
Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is
cancelled or substantially reduced after the execution date of this Agreement and prior to the
completion of the work, the City may summarily terminate this Agreement.
A. Excusable Dela�s: The right of Consultant to proceed shall not be terminated nor shall
Consultant be charged with liquidated damages for any delays in the completion of the work due
to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials,
equipment, tools, or labor by reason of war, national defense, or other national emergency; 2)
any acts of the City, its consultants, or other public agencies causing such delay; and 3) causes
not reasonably foreseeable by the parties at the time of the execution of the Agreement that are
beyond the control and without the fault or negligence of the Consultant, including, but not
restricted to, acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED,
HOWEVER, that the Consultant must promptly notify the City within ten (10) calendar days in
writing of the cause of the delay. If, on the basis of the facts and the terms of this Agreement,
the delay is properly excusable, the City shall, in writing, extend the time for completing the
work for a period of time commensurate with the period of excusable delay.
B. Ri ng ts Upon Termination: In the event of termination, the City shall pay for all
services performed by the Consultant to the effective date of termination, as described on a final
invoice submitted to the City. After termination, the City may take possession of all records and
data within the Consultant's possession pertaining to this project which may be used by the City
without restriction. Any such use not related to the project which Consultant was contracted to
perform shall be without liability or legal exposure to the Consultant.
CITY OF BREMERTON
,
�� � � �
C �� A � _ �
Id . .
�. - ��
CONSULTANT
� � - —
I' . ��:.���
; � �• ���►
�. - � •
A to form:
�
remerto ity Attorney
Attest:
� �
/ t� �
C��
City Cle
Bremerton/Measurement Research Association
Multi-Year Pavement and Rehabilitation Plan
Page 6 of 7
MEASUREMENT RESEARCH CORPORATION
4126 4th Street NW - Gig Harbor, WA 98335
(253) 851-3200, FAX 851-4334, Mobile 225-2373
e-mail derald@mrc-corp.com
EXI�IBIT A
2010 — Scope of work and Cost for City of Bremerton
Task Qu Units Unit Cost /
Cost Task
� Pavement Distress Ratings - Arterial & 114 Lane miles $85 $9,690
Collectors
2 Pavement Distress Ratings - Residential 185 Lane miles $75 $13,875
3 Roadside Invento Data Collection 134 Centerline Mi $25 $3,350
4 P�SS ap preparation, editing & alignment to 20 Per Hour $95 $1,900
5 Data ent , editing, verification and im orting 10 Per Hour $95 $950
6 Travel to and from Job Site (vehicle costs) 616 Miles $0.65 $400
7 Travel to & from Job Site (salary costs), Per 44.8 Hours Driving $17 $3,046
Rater
$ Total estimated days of rating with a team of 11.0 Da s
4 y
9 Low Average Rating Score charge for OCI < 5 LaneMi/Score �1 $1,495
65 Pt
10 Rehabilitation & Repair Analysis Plan and 1 HardCopy+CD $6,500
Draft Re ort
Round Trip Driving Miles to Job Site 56 Rnd Trip Miles - -
Estimate based on miles shown & will be adjusted to actual miles rated when completed. Travel & Total ���,207
Per Diem are based on 5 miles per rater per 10 hour day - 4 days a week with 4 Raters / Job. COSt
Bremerton/Measurement Research Association
Multi-Year Pavement and Rehabilitation Plan
Page 7 of 7