Loading...
HomeMy WebLinkAbout4896Contract Number: Vendor: Subject: Department: File Class: Begin Date: End Date: Review Date: Vault Date: 4896 BREMERTON HISTORIC SHIPS ASSOCIATION Tourism Promotion Services City Clerk LEG 12-1 Ol/O1/2010 12/31/2010 11/O1/2010 Comments : TOURISM PROMOTION SERVICES AGREEMENT Bremerton Historic Ships Association The City of Bremerton ("City") and Bremerton Historic Ships Association ("Recipient"), referred to collectively as the °Parties," enter into the following Agreement for Tourism Promotion services: I. Scope: The Recipient shall provide tourism promotion services for the City. Tourism promotion shall mean activities and expenditures designed to increase tourism to the City. Tourism promotion activities may include, but are not limited to, advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists to the City. The Recipient shall provide to the City a work plan attached hereto as Exhibit A setting forth its goals and objectives for successful tourism promotion II. Term: This agreement shall commence on the date of execution of this Agreement and shall continue in full force and effect until December 31, 2010 unless terminated earlier pursuant to Section IX of this Agreement. YYI. Compensation: In consideration of the services provided pursuant to this Agreement City shall pay the Recipient an amount not to exceed Twelve Thousand Five Hundred Dollars ($12,500.00) for Tourism Promotion services. However, funding for this Agreement is subject to the actual Hotel/Motel Tax funds received by the City. If Hotel/Motel Tax receipts are lower than budgeted funding may be decreased. The Recipient shall submit monthly billing statements detailing how activities and services performed by the Recipient during the preceding month have specifically promoted tourism in the City of Bremerton including measurable results. Upon receipt of a conforming billing statement, the City shall promptly process payment. If a billing statement does not conform to this Agreement, the City may withhold payment until the statement is brought into compliance. Such withholding does not relieve the Recipient of its obligations under this Agreement. The Recipient shall not perform work beyond the Scope of Work, nor shall be compensated for such work, unless the Scope of Work or amount of compensation is modified pursuant to this Agreement. IV. Relationship of Parties: The Recipient represents that it is skilled in the matters addressed in the Scope of Work and is performing independent functions and responsibilities within its field of expertise. Recipient and _its personnel are independent contractors and not employees of the City. Recipient and its personnel have no authority to bind the City or to control the City's employees and other contractors. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub-consultants of the Recipient. Recipient will be solely and entirely responsible for its acts and for the acts of Recipient's agents, employees, representatives and sub-consultants during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent contractors to perform the same or similar work. Bremerton/Bremerton Historic Ships Association Page 1 of 4 As an independent contractor, Recipient is responsible for its own management. The City's administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Recipient or its personnel. As an independent contractor, Recipient is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance, Business & Occupation, State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent, the City may withhold the delinquent amount, plus any additional charges arising from the delinquency, from any payments due Recipient. V. Indemnification: Recipient shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this Agreement, except for that portion of the injuries and damages caused by the City's sole negligence. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. The provisions of this section shall survive the expiration or termination of this Agreement. VI. Insurance: Prior to and during the performance of the work covered by this Agreement, Recipient shall provide the Risk Manager for the City with evidence that it has obtained and maintains in full force and effect during the term of this Agreement comprehensive general liability insurance coverage of at least $500,000.00 per occurrence. In the event Recipient organizes, promotes or sponsors an event involving the sale or consumption of food or alcoholic beverages, Recipient shall also provide evidence that it has obtained products liability and liquor liability insurance of at least $500,000.00 per occurrence, for each event. The City shall be named as additional insured and a copy of the appropriate additional insured endorsement shall be provided to the City's Risk Manager. The Risk Manager shall be provided thirty (30) days written notice of any cancellation of said insurance. VII. General Conditions: A. Reports and Information: When requested by the City, Recipient shall furnish periodic reports and documents on matters covered by this Agreement. The reports and documents shall be furnished in the time and form requested. Such reports and documents shall include: list of festivals and special events sponsored by Recipient with the amount of revenue expended on each festival, special event or tourism-related facility; the estimated number of tourists and/or persons traveling over fifty miles to the destination, and the estimated number of lodging stays generated per festival or tourism-related event. Recipient shall maintain accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to substantiate al1 billed amounts. B. Work Performed at Recipient's Risk: Recipient shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub-consultants in the performance of the work hereunder and shall utilize all protection necessary for that purpose. All work shall be done at Recipient's own risk, and Recipient shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. Bremerton/Bremerton Historic Ships Association Page 2 of 4 C. Place of Work: The Recipient shall perform the work authorized under this Agreement at its offices in Bremerton, Washington. Any necessary meetings with the City staff shall take place at the City's offices, or at locations mutually agreed upon by the parties. D. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. E. Severabilitv: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. F. Modification: This Agreement may only be modified by written instrument signed by both Parties. � G. Written Notices: All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or ist class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. City Address City Clerk 345 6 Street, Suite 600 Bremerton, WA 98337 Bremerton Historic Ships Association Address 300 Washington Beach Avenue Bremerton, WA 98337 H. Waiver: Faifure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. I. Non-Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. J. Com�liance with Laws: Recipient shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. K. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. L. Attornevs' Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney's fees. M. Assignment: Any assignment of this agreement by the Recipient without the written consent of the City shall be void. VIII. Nondiscrimination: Recipient shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, sexual orientation or disability, except for employment actions based on bona fide occupational qualification. Bremerton/Bremerton Historic Ships Association Page 3 of 4 IX. Termination: This Agreement may be terminated by either party for convenience upon thirty (30) days written notice to the other party, or for cause if either party fails substantially to perform through no fault of the other and does not commence correction within five (5) days of written notice and diligently completes the correction thereafter. Upon such termination, City will be entitled to reports showing the status of all services Recipient is providing to the City as of the effective date of termination. X. Termination of Other Contracts. This Agreement shall supersede all prior Agreements between the parties relating to the use of Hotel/Motel Tax. CITY OF BREMERTON ENTITY � � �/ !�lf4�i�r�� ���pS By: Bv: y�►^ �y �. � its: ' Q its: 'V►u r2 5, d t,� Date: Date:_Q2 � v o form : erton ity Attorney Att t: � �/"�.-�� - , City Cle H:\Lodging Tax\LodgingTaxContractForm.doc Bremerton/Bremerton Historic Ships Association Page 4 of 4 � Name of Organization: Point of Contact: Phone: Fax: Emaii: Amount of Request 2009 LODGING TAX APPLICATION Contact Infonriation Please complete the foliowing.... Bremerton Historic Shlps Association Robe�t F Henry (360) 479-5600 office (360) 2T1-3706 cell (360i 4T9-5605 rhenrv(caartanderson.com and henrvri86(a�amail.com $15,900.00 2009 LODGING TAX APPLICATION 3. Please attach a copy of your most recent IRS Form 990, page 1. Please see BHSA-Attachment #1. 4. Describe the Scope of Services your organization wili provide to the City of B�emerton. The primary service we provide to the City of Bremerton is a unique historical, naval heritage tourist attraction to the Harborside district. In addition to being a museum, the ship serves as the north breakwater to the Port of Bremerton marina. The USS Tumer Joy collaborates with all naval groups, events and holidays to celebrate and honor Bremerton's navat heritage. In addition, the USS Tumer Joy strives to expand historical education through its museum displays, school tours and ovemight programs. Lastly, it seeks to expand the community's economic development by being a destination draw for tourism. For the past several years, until 2008, we have been dependent upon our website: (www. ussturneriov orq) and our promotional video on YouTube: www.www.voutube com/watch�v=RsnHDOtwMMI&feature-related) to advertise visitors to our AAuseum Ship. We leamed that while the website and the promotional video are effec�ttive in creating an interest in visiting the ship, not all prospedive tourists are wel� sawy, or have intemet connectivity, particula�ly while on vacation. This curre►rt year, we were awarded 2ppg �odging Tax funds, which we used to reprint and distribute radc-card brochures through the contrad agerrt, Certfied Folder Display. Rack-card brochures are distributed to areas frequented by tourists. To date, our tourist counts for the 2009 season have increased dramatically. A primary supporter of naval museum and naval destroyers in pa�ticular, the Tin Can Sailor group, ceased grant funding outside of their organization in 2008 due to the decline of donations writh the passing of a large number World War II veterans. The loss of the Tin Can Sailor grant has decreased our maintenance budget by $20,000 per year. This shortfall has required BHSA to adjust its operating budget accordingly. We consequerrtly rely even more heavily on the Lodging Tax Grant as our primary source of advertising and promotion funding. For the year 2010, we wish to reprint sufficient quantities of our rack-card brochures and contract distribution, as well as, expand our marketing efforts for recumng annual events such as Armed Forces Day, Memorial Day, Fourth of July, Blackbeny Festival and a recent added annual event that is quickly becoming a Puget Sound Halloween destination event, the Halloween Haunted Ship. We also hope to purchase a Point-of- Sale software/hardware system that will allow us to improve our intemal controls and collection of data pertaining to visitor counts, tourism and gift shop sales. 2009 LODGING TAX APPUCATION We recognize that in order to bring more tourists to the USS TURNER JOY, we must first get them to Bremerton. What is good for the ship is good for Bremerton.