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Home My WebLink About4880Contract Number: Vendor: Subject: Department: File Class: Begin Date: End Date: Review Date: Vault Date: Comments : � i i � NAVY MUSEUM NORTHWEST Loan - Painting - USS Abraham Lincoln Executive LEG 12-1 02/11/2010 02/11/2015 12/Ol/2014 NMNW.2010.067.001 Condition of artifact report will be requested yearly NAVY MUSEUM NORTHWEST PUGET SOUND NAVY MUSEUM NAVAL UNDERSEA MUSEUM v� 251 FIRST STREET 1 103 HUNLEY ROAD BREMERTON, WA 98377 SILVERDALE, WA 98315 Mayor Office DEC 2 12010 City of Bremerton December 7, 2010 Mrs Elaine Valencia Norm Dicks Government Center 345 6th Street Bremerton, WA 98337 -1873 Dear Mrs Valencia Enclosed you will find two copies of a loaned government property certification sheet pertaining to the loan of the painting Please sign the documents and return one copy of the agreement with emailed or enclosed photographs by March 15, 2011 If you have any questions, please contact Kathnne Young at 360 - 627 -2272 or by e-mail at Kathnne Young @navy mil Smc el , i WILLI GALVANI Director Enclosure 1 Certification of Loaned Government Property (2 copies) 2 Return Envelope IxV Arp s• err NAVY MUSEUM NORTHWEST U PUGET SOUND NAVY MUSEUM NAVAL UNDERSEA MUSEUM st 251 FIRSTSTREET 1 103 HUNLEY ROAD �� BREMERTON, WA 98377 SILVERDALE, WA 98315 y,� CERTIFICATION OF LOANED GOVERNMENT PROPERTY I certify that the government property listed below is still required, displayed, and maintained in a clean and safe condition according to the Navy Museums Northwest's Outgoing Loan Policy Accession Number Description of Artifact Artifact Serial Number NMNW 2010 067 001 Painting N/A Signature ��Zz k Date /a -Z9-10 Organization 6,/-j a �rcl� e.h /ham J Name 641 I Title flay or Address sus Sri ffr� ,�re.M erle., GJ /f p .F3 37 Email /}Q y /es�� O, ci 6 rei»e. A' w4 4t Telephone d V-7 3 S a- t- 6 Fax 3 "' ° 1, s S k3 Please email or enclose a color photograph (minimum size 4" x 6 ") taken within the last 60 days that shows the artifact as it currently appears (If emalling the photograph, please send to kathrine young @navy mil) If the artifacts are no longer needed for exhibit, please contact Kathnne Young immediately at 360 - 627 -2272 or kathnne young @navy mil Encl (1) �� e , ,. i� "�� ,r,�,,,,�,. ( ;�. ,.. ,;, *, , �; � � � � � � y � ; � /� �"�,,,....s. �` \�----� i 6�IAVY MU�EUIVI I�Off�"6"HWEST 61 PUGET SOUND NAVY MUSEUM NAVAL UNDERSEA MUSEUM 251 FIRSTSTREET 1 103 HUNLEY ROAD BREMERTON. WA 98377 SILVERDALE, WA 9831 5 NAVY MUSEUM NORTI�WEST LOAN AGREEMENT i (,t t�r.,r,. ��~ t� .,, . L:" r: � a : . {� v, � ti sf i. �� , � �,,, � 4` � ,1C2 i Date 11 February 2010 The artifact listed below from the collections of Navy Museum Northwest are loaned to City of Bremerton, Mayor's Office, POC: Elaine Valencia, Norm Dicks Government Center, 345 6 St. Bremerton, WA 98337-1873, Phone: 360-473-5266 for the period 11 February 2010 through 11 February 2015 for the purpose of exhibit. Accession Number Description Condition NMNW2010.067.001 Painting, Oil, USS Abraham Lincoln Good The institution listed agrees to comply with�Navy Museum Northwest's Outgoing Loan Policy (copy attached). The authorized agent has read and understands this policy. Authorized signature of borrower �� ,� �� (Name) � � � ( itle) a-a3- i� (Date) Loan authorized for Navy Museum Northwest by: �h� G��'� (NMNW Signature) �/V/t�"�;ht ,l�'''i� C 1vI^ (Title) o?�? Fc6, ao/a (Date) % ' 0 � • ` ,.,,, :, �-. ��`, >��u � . �� ,' ��'��....t;�=''�. � � ` i �__- � �IAVY MUSEUIV[ i�ORTHWEST PUGETSOUND NAVY MUSEUM NAVAL UNDERSEA MUSEUM 25i FIRSTSTREET 1103HUNLEYROAD BREMERTON. WA 98377 SILVERDALE, WA 9831 5 Navy Museum Northwest Outgoing Loan Policy �j tvr : 1� ^f �f' �,, , � � . � `� �+ �� .;� ��,> .C- � �i � �]'"� .!C} T'tti Purpose: Navy Museum Northwest is obligated to protect and preserve its artifacts for current and future generations. We consider loans based on the safety and security of the artifact, the requesting museum's demonstrated ability to care for the artifact, and the educational value of the loan. In this policy, "we" or "us" refers to the Navy Museum Northwest and "you" or "your" refers to the borrowing museum. Requirements for Approval of an Outgoing Loan: A). Loan Requests: You must provide the following written material completed in full • 1. The enclosed Navy Museum Northwest Loan Reque orm. 2. A completed copy of AAM's Standard Facili eport. You may obtain the Standard Facility Report for $20 from website bookstore of the American Association of Museums (AA .aam-us.org or from AAM by phone at (202) 289-9127_ Send thi ' ormat' acket to the following address: Mus Snec' list 3�avy Muse Northwest Naval dersea Museum J�R3QW, KPT Bldg 1016 1103 Hunley Road Silverdale, WA 98315-1103 B). Insurance: You are responsible for all physical damage or loss of the artifacts while it is in transit and on location during the period of the loan and/ or until the artifacts are returned to the Lender. If the loaned artifact(s) are irreplaceable, you may be required to make monetary restitution to us for the full value of the artifact. If the loan period or your insurance lapses or fails, you are still liable for all losses and damages. Page 1 of 4 C). Transportation: An enclosed, air-ri ehicle must be sed to transport the a' an from the ,�� J' „ l museum. We wil determine if th ehicl e climate controlled. If an art hany�ling company i ' , we must approve the art handling company you have obtaLned to the artifact. D). Packing & Handling: You are responsible for all packing costs involved in transporting the determine if an art handling company will pack the artifact. You a � will �� ible for covering all service fees and packing material costs. If we ' e an art handling company is t need • staff must receive, un , and handle the artifact. At no time may v 1 ers, interns, o the public h e our artifact. When handling the artifact, p onnel must wear ean ' e gloves or latex gloves and the artifact must be properly orted at . ou must retain original packing materials and store the supplies in ' nmentally controlled, pest-free area. Loaned artifacts must acclimate to the environment in your museum for twenty-four hours before you unpack it. You may not remove our artifact tags at any time, including while on exhibit. E). Condition: You are responsible for any cleaning and conservation costs to prepare the artifact for loan. You must return all artifacts in the same condition as you received them. We will not loan an artifact if we believe its safety will be at risk or its physical condition will be altered. You cannot disassemble, repair, clean, restore, open, or alter the artifact in any form without our advance approval. �ou must immediately contact us if damage occurs to the artifact while in transit or while on loan. You must take detailed photographs of the damaged artifact and its surroundings immediately for us and insurance purposes. F). Facility: We must pre-approve your museum's facility, in order for approval of the loan. You must keep our artifact in an environmentally controlled.facility to ensure its stability. You must show acceptable, stable environmental conditions within the facility, protection from fire, smoke, and flood damage, security, and a policy of no food, drink, smoking or pets (with the exception of guide dogs) within the areas where the artifact will be displayed or stored. G). Exhibition: You may only exhibit the artifact in the area that we have approved. You may move the artifact from the exhibit site as described in the loan agreement, only if pre-approved by us or due to an unforeseen catastrophic event. You may not loan the artifact to other institutions or individuals other than those listed in the loan agreement. At no time may the artifact be exposed to extreme or deteriorating light, extreme fluctuating temperatures or relative humidity, insects, vermin, dirt, or other Page 2 of 4 environmental hazards. You must display the artifact in a protected area where the public cannot touch it. We may request detailed mount plans for the artifact to ensure the artifact's and public's safety. At no time may the artifact be taken apart or opened for examination or exhibition. We do not allow tape, glue, pins, staples, nails, or other materials to be used on or in the artifact. H). Oversized and Heavy Artifacts: Due to the type of artifacts we have in our collection, we may ask you to submit additional plans showing how you will move and exhibit oversized and heavy artifacts. You may be required to show that you have the proper forklifts, cranes, carts, exhibit mounts, and facility doors for accommodating oversized and heavy artifacts. We may request your experience in handling oversized and heavy artifacts. I). Acknowledgement: A label stating the artifact is on loan from the Navy Museum Northwest must be exhibited with each artifact. We will provide historical information about the loaned artifact to ensure proper identification. You may photograph the artifact for record, research, educational, and publicity purposes. If a book is published with a photograph of a loaned artifact, its credits should state that the artifact is from the collection of the Navy Museum Northwest, Kitsap County, WA. and complimentary copy sent to the museum. The public may take photographs for private, noncommercial use, if allowed by your exhibit policy. .n. Point of Contact: You are required to contact us in writing if your point of contact changes. Please provide the name, phone number, and email address of our new point of contact. K). Yearly Reports: Yearly we will send your point of contact a reminder to submit a report on the condition and photograph of the loaned artifact. You must return this information to us within 30 days of receipt. L). Conditions of the Loan: You are legally required to follow the conditions of the loan. You must contact us immediately if you cannot fulfill or you wish to change the conditions of the loan. We retain the right to terminate the loan at any time and will give you thirty days written notification of this action. M). Returning the Loan: You must return the loaned artifact before or on the date listed on the loan agreement. You must make request for a loan extension two months before the end date listed on the loan agreement. We will send written approval or denial to you before the loan agreement's end date. You may not use the loaned artifact for any other purposes or exhibits other than what was approved in the loan agreement. Page 3 of 4 You must return all loaned artifacts ten days after the exhibit has closed. We will determine if an art handling company must pack the artifact. You are responsible for covering all service fees, packing material costs, and shipping. If we decide an art handling company is not needed, your staff must pack the artifact exactly as you received it from us. Page 4 of 4