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HomeMy WebLinkAbout06/17/2009 BREMERTON TRANSPORTATION BENEFIT DISTRICT SPECIAL MEETING MINUTES Wednesday, June 17, 2009 At the conclusion of the weekly meeting of the City Council of the City of Bremerton, the Special Meeting of the Bremerton Transportation Benefit District was called to order in the First Floor Meeting Chambers of the NORM DICKS GOVERNMENT CENTER, 345 6 Street, Bremerton, Washington, Wednesday, June 17, 2009, at approximately 6:58 PM, with Council President Cecil McConnell presiding. Board Members present were Nick Wofford, Will Maupin, Dianne Robinson, Mike Shepherd, Roy Runyon, Adam Brockus, and Brad Gehring. Board Member Carol Arends was absent. Also present were City Attorney Roger Lubovich; Assistant City Attorney Ken Bagwell; City Clerk Carol Etgen; and Legislative Assistant Lori Smith. Assistant City Attorney Ken Bagwell explained that this was a Special Meeting of the Bremerton Transportation Benefit District, and the only items for consideration on the agenda tonight will be the Meeting Minutes for the TBD Work Session held on March 4, 2009, the Charter, the Resolution adopting the By -Laws, electing Board Officers, and setting a schedule for future meetings. BUSINESS ITEMS ITEM 1 — APPROVE MINUTES OF BREMERTON TRANSPORTATION BENEFIT DISTRICT (TBD) WORK SESSION HELD ON MARCH 4, 2009: The first item of business was to approve the meeting minutes from the Bremerton. Transportation Benefit District Work Session held on March 4, 2009. There were no comments from the public or the Council Members... 7:00:05 M /S /C /U (Wofford /Runyon) Move to approve the Meeting Minutes of the Bremerton Transportation Benefit District (TBD) Work Session held on March 4, 2009. ITEM 2 — APPROVE THE CHARTER FOR THE BREMERTON TRANSPORTATION BENEFIT DISTRICT: It was clarified that when the Council approved Ordinance No. 5076 on February 4, 2009 creating the Bremerton Transportation Benefit District, they created a separate entity from the City of Bremerton. It is now essential for the Board to have a governing document that will provide guidance to the Board, set the powers and authority, as well as establish the purpose of the Board. Copies of the proposed Charter and By -Laws were presented to the Board at a Work Session on February 25 for their review. This item was continued from March 4, 2009. 7:02:35 Main Motion was made and seconded; then discussion by the Council was opened... A lengthy discussion took place... When necessary, Mr. Bagwell brought the discussion of the Board back to the approval of the Charter... Mike Shepherd and Dianne Robinson reiterated similar comments made by Mrs. Arends at a previous meeting that due to their objections to being Board Members, they could not support any further action related to this issue. Also, they expressed concerns over the lack of financial analysis regarding the cost for staff to support the Board and the possible conflict of interest due to Council Members serving on the Board. Ms. Robinson asked what establishes the boundaries of the transportation benefit district. Mr. Bagwell clarified that when the Council originally passed Ordinance No. 5076, it established the boundaries of the Transportation Benefit District to be the same as the boundaries for the City. Ms. Robinson also asked where it is stated that Council must serve on the Board; and how the Board would address the issue of outside staff support. Mr. Bagwell answered that State Statute provided that the legislative body acts as the Board; and responded that the Board could enter into an interlocal agreement to hire staff to support the Board if current staff were not used. Roy Runyon asked if passing the charter would result in a tax; and if being a Board member would preclude Council Members from communicating with constituents about street paving projects or similar issues. Mr. Bagwell answered no to both questions, and added that the Board would follow the Open Public Meetings Act. Brad Gehring expressed concerns about the lack of detail on staff duties relating to the Board, particularly the Treasurer. Mr. Bagwell emphasized that since the Board has not taken action on finance matters, it would be difficult to estimate cost or provide duties to the Treasurer. Nick Wofford commented that the Board would be providing an annual report to the public that would include the amount of revenue collected and projects to be funded which in effect would be the budget for the Board. Will Maupin and Adam Brockus agreed that it is important to have rules in place for the Board, and that the ultimate decision on funding should go to the voters. 7:36:45 M /S /C (Runyon /Wofford) Move to approve the Charter of the Bremerton Transportation Benefit District. Voted in favor of Motion: Brockus, Runyon, Maupin, Wofford, Gehring, McConnell Voted opposed to Motion: Shepherd, Robinson Motion carried: 6 -Yes; 2 -No ITEM 3 — APPROVE BREMERTON TRANSPORTATION BENEFIT DISTRICT RESOLUTION NO. 001, ADOPTING THE BY -LAWS OF THE BREMERTON TRANSPORTATION BENEFIT DISTRICT: This item was also continued from March 4, 2009. 7:37:54 Main Motion was made and seconded; then discussion by the Council was opened... Mr. Gehring asked for clarification on where the Board may meet. Mr. Bagwell recommended that the Board follow the City Charter and meet within the boundaries of the City. Mr. Gehring suggested that a majority instead of four members (as listed in the draft by -laws) be needed to take action; and asked if business could be conducted by "electronic device ". Mr. Bagwell answered that the Council approved as part of its Policies & Procedures, the ability to conduct business by phone. Mr. Runyon stated the Charter and the By -Laws were necessary to provide the rules for the Bremerton Transportation Benefit District that was previously established by a majority of the Council. Mr. Brockus asked if an officer is removed, does that mean that the Board member is also removed. Mr. Bagwell responded no. 7:40:00 M /S /C (Brockus /Runyon) Move to pass Bremerton Transportation Benefit District Resolution No. 001 to adopt the By -Laws of the Bremerton Transportation Benefit District. Voted in favor of Motion: Runyon, Maupin, Wofford, Gehring, Brockus, McConnell Voted opposed to Motion: Shepherd, Robinson Motion carried: 6 —Yes; and 2 —No ELECTION OF BREMERTON TBD BOARD PRESIDENT 7:44:40 Adam Brockus nominated Nick Wofford as Board President. 7:44:56 M /S /C (Maupin /Gehring) Move to cast a unanimous ballot for Mr. Wofford. Voted in favor of Motion: Robinson, Maupin, Wofford, Gehring, Brockus, Runyon, McConnell Abstained: Shepherd Motion carried: 7 -Yes; 1- Abstention Nick Wofford was seated as TBD Board President. ELECTION OF BREMERTON TBD BOARD VICE - PRESIDENT 7:45:32 Roy Runyon nominated Adam Brockus for Vice - President. 7:45:45 Dianne Robinson nominated Will Maupin for Vice - President. Mr. Maupin declined. 7:45:53 Brad Gehring nominated Dianne Robinson for Vice - President. Ms. Robinson declined. 7:46:11 M /S /C (Maupin /Wofford) Move to cast a unanimous ballot for Mr. Brockus. Voted in favor of Motion: Robinson, Maupin, Wofford, Gehring, Brockus, Runyon, McConnell Abstained: Shepherd Motion carried: 7 -Yes; 1- Abstention Adam Brockus was seated as TBD Vice - President. ESTABLISH A SCHEDULE FO FUTURE BREMERTON TBD BOARD MEETINGS Mr. Bagwell stated that the Charter provides the next meeting date as the first Tuesday in August or August 4. With no further business, Mr. Wofford adjourned the Special Meeting at 7:48 PM. Preiared and Submitted by: : jig 0 ri j/1 Li R SMITH Legislative Assistant Attest: r CAR ETG , ity Cle < � NIC•% IFFO' iBD Board President