HomeMy WebLinkAbout4840 Contract Number: 4840
Vendor: ART ANDERSON ASSOCIATES
, Subject: Remodel Public Works Building
Department: Engineerinq
File Class: LEG 12-1
Begin Date: 07/20/2009
End Date: 08/31/2009
Review Date: 02/15/2011
Vault Date: O1/O1/2011
Comments :
PROFESSIONAL SERVICES AGREEMENT
Remodel Public Works Building
The City of Bremerton (((City") and Art Anderson Associates (((Consultant"), referred to collectively as the
((Parties," enter into the following Agreement for professional services:
I. Scope: The Consultant agrees to perform the services more specifically described in the Scope of
Work, dated June 29, 2009, including any attachments thereto, attached hereto as Exhibit A,
which is incorporated by reference herein. The Scope of Work may be modified only pursuant
to Section VII.G. of this Agreement. If the Scope of Work provides for unspecified additional
services such services shall only be performed upon the express written request of the City.
Consultant further represents that the services furnished under this Agreement will be
performed in accordance with generally accepted professional practices in effect at the time
such services are performed.
II. Term: The City and the Consultant agree that work will begin on the tasks described in Exhibit A
immediately upon execution of this Agreement. The parties agree that the work described in
Exhibit A is to be completed as provided for in the work schedule attached hereto as Exhibit B;
provided however, that additional time shall be granted by the City for excusable delays or extra
work as provided for in section IX (A) of this agreement.
III: Compensation: In consideration of the services provided pursuant to this Agreement, the City
shall pay Consultant in an amount not to exceed $25,000. Consultant's charges and bills shall
conform to the fee schedule attached hereto as Exhibit C and Exhibit D and incorporated herein
by this reference.
The Consultant shall submit regular billing statements detailing work performed and amount
charged on each task or portion thereof. The descriptions shall conform to and fall within the
categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a conforming
billing statement, the City shall promptly process payment. PROVIDED, HOWEVER, the City
reserves the right to prioritize scoped work and accelerate and/or delay work tasks under the
time frame set forth in Section II herein. The Consultant's labor rates and billing fees shall be as .
delineated in Exhibit C.
Consultant shall not perform work beyond the Scope of Work, nor shall be compensated for
such work, unless the Scope of Work or amount of compensation is modified pursuant to this
Agreement. Consultant shall only be compensated for additional services if requested pursuant
to Section I and, if not otherwise provided, such compensation shall be in accordance with
Exhibit C.
If a billing statement does not conform to this Agreement, the City may withhold payment until
the statement is brought into compliance. Such withholding does not relieve Consultant of its
obligations under this Agreement.
IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed in the
Scope of Work and is performing independent functions and responsibilities within its field of
expertise. Consultant and its personnel are independent Consultants and not employees of the
City. Consultant and its personnel have no authority to bind the City or to control the City's
Page 1 of 6
employees and other Consultants. None of the benefits provided by the City to its employees,
including, but not limited to, compensation, insurance, and unemployment insurance are
available from the City to the employees, agents, representatives, or sub-Consultants of the
Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of
Consultant's agents, employees, representatives and sub-Consultants during the performance of
this Agreement. The City may, during the term of this Agreement, engage other independent
Consultants to perform the same or similar work.
As an independent Consultant, Consultant is responsible for its own management. The City's
administration and enforcement of this Agreement shall not be deemed an exercise of
managerial control over Consultant or its personnel.
As an independent Consultant, Consultant is responsible for payment of all taxes and licensing
fees necessary to perform its obligations under this Agreement. These taxes and fees include
but are not limited to State industrial insurance, Business & Occupation, State professional
licensing, and City business licensing. If any taxes or fees due the City have been declared
delinquent, the City may withhold the delinquent amount, plus any additional charges arising
from the delinquency, from any payments due Consultant.
V. Indemnification: Consultant shall defend, indemnify and hold the City, its officers, officials,
employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or
suits, including all legal costs and attorney fees, arising out of or in connection with the
performance of this Agreement, except for that portion of the injuries and damages caused by
the City's sole negligence.
The City's review or acceptance of any ofthe work when completed shall not be grounds to
avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION
PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER
INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION.
THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or termination of this Agreement.
VI. Insurance: The Consultant shall procure and maintain for the duration ofthe Agreement,
insurance against claims for injuries to persons or damage to property which may arise from or
in connection with the performance ofthe work hereunder by the Consultant, its agents,
representatives, employees, sub-consultants or sub-Consultants.
Before beginning work on the project described in this Agreement, the Consultant shall provide
a Certificate of Insurance evidencing:
Page 2 of 6
1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit
per accident for bodily injury and property damage; and
2. Commercial General Liability insurance written on an occurrence basis with limits no
less than $1,000,000 combined single limit per occurrence and general aggregate for
personal injury, bodily injury and property damage. Coverage shall include but not be
limited to: blanket contractual; products/completed operations/broad form property
damage; explosion, collapse and underground (XCU) if applicable; and employer's
liability; and
3. Excess Liability insurance with limits not less than 1,000,000 limit per occurrence and
aggregate.
4. Professional Liability insurance with limits no less than $1,000,000 limit per
occurrence/claim.
Any payment of deductible or self insured retention shall be the sole responsibility of the
Consultant.
All required policies shall be provided on an "occurrence" basis except professional liability
insurance (if required), which may be provided on a "claims-made" basis.
The City shall be named as an additional insured on the Commercial General Liability insurance
policy, as respects work performed by or on behalf ofthe Consultant and a copy of an
endorsement that is acceptable to the City, which names the City as an additional insured shall
be attached to the Certificate of Insurance. The City reserves the right to receive a certified
copy of all the required insurance policies and endorsements. The City further reserves the right
to reject any unacceptable policies and/or endorsements.
The Consultant's Commercial General Liability insurance shall contain a clause stating that
coverage shall apply separately to each insured against whom claim is made or suit is brought, .
except with respects to the limits of the insurer's liability.
The Consultant's insurance shall be primary insurance as respects the City and the City shall be
given thirty (30) days prior written notice by certified mail, return receipt requested, of any
cancellation, suspension or material change in coverage.
The City also reserves its unqualified right to require at any time and for any reason, proof of
coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of
coverage.
VII. General Conditions:
A. Reports and Information: When requested by the City, Consultant shall furnish periodic
reports and documents on matters covered by this Agreement. The reports and
documents shall be furnished in the time and form requested. Consultant shall maintain
accounting records in accordance with Generally Accepted Accounting Principles (GAAP)
to substantiate all billed amounts.
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B. Ownership and Use of Records and Documents: Original documents, drawings, designs
and reports, including those in electronic format, developed under this Agreement are
the property of the City. All written information submitted by the City to the Consultant
in connection with the services performed by the Consultant under this Agreement will
be safeguarded by the Consultant to at least the same extent as the Consultant
safeguards like information relating to its own business. If such information is publicly
available or is already in Consultant's possession or known to it, or is rightfully obtained
by the Consultant from third parties, Consultant shall bear no responsibility for its
disclosure, inadvertent or otherwise.
All data, documents and files created by Consultant under this Agreement may be
stored at Consultant's office in Bremerton, Washington. Consultant shall make such
data, documents, and files available to the City upon its request at all reasonable times
for the purpose of editing, modifying and updating as necessary until such time as the
City is capable of storing such information in the City's offices. Duplicate copies of this
information shall be provided to the City upon its request, and at reasonable cost.
All documents, including all reports, drawings, specifications, computer software or
other items prepared or furnished by Consultant pursuant to this Agreement, are
instruments of service with respect to the project and are the property of the City. Any
reuse by the City for other than the specific purpose intended will be at City's sole risk.
C. Work Performed at Consultant's Risk: Consultant shall take all precautions necessary
and shall be responsible for the safety of its employees, agents, and sub-consultants in
the performance of the work hereunder and shall utilize all protection necessary for that
purpose. All work shall be done at Consultant's own risk, and Consultant shall be
responsible for any loss of or damage to materials, tools, or other articles used or held
for use in connection with the work.
D. Place of Work: The Consultant shall perform the work authorized under this Agreement
at its offices in Bremerton, Washington. Meetings with the City staff as described in
Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually
agreed upon by the parties.
E. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement
between the Parties, and the Parties acknowledge that there are no other agreements,
written or oral, that have not been set forth in the text of this Agreement.
F. Severability: Should any part of this Agreement be found void, the balance of the
Agreement shall remain in full force and effect.
G. Modification: This Agreement may only be modified by written instrument signed by
both Parties.
H. Written Notices: All communications regarding this Agreement shall be sent to the
parties at the addresses listed below by registered or 1st class mail, or by personal
service, and shall be deemed sufficiently given if sent to the addressee at the address
stated in this Agreement or such other address as may be hereafter specified in writing.
Page 4 of 6
City Address
Michael Mecham, P.E.
City Engineer
3027 Olympus Drive
Bremerton, WA 98310
Consultant Address
Robert F. Henry, President
Art Anderson Associates
202 Pacific Avenue
Bremerton, WA 98337-1932
I. Waiver: Failure to enforce any provision ofthis Agreement shall not be deemed a
waiver of that provision. Waiver of any right or power arising out of this Agreement
shall not be deemed waiver of any other right or power.
J. Waiver of Breach: The failure ofthe City to insist upon strict performance of any of the
covenants and agreements contained herein, or to exercise any option herein conferred
in one or more instances shall not be construed to be a waiver or relinquishment of said
covenants, agreements or options, and the same shall be and remain in full force and
effect.
K. Compliance with Laws: Consultant shall comply with all applicable Federal, State, and
local laws in performing its obligations under this Agreement.
L. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of
the State of Washington. Any judicial action to resolve disputes arising out of this
Agreement shall be brought in Kitsap County Superior Court.
M. Attorneys' Fees: In the event of litigation to enforce any ofthe terms or provisions
herein, each party shall pay all its own costs and attorney's fees.
N. Assignment: Any assignment of this agreement by the Contractor without the written
consent of the City shall be void.
VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the public on
the basis of race, color, national origin, sex, religion, age, marital status, disability, or sexual
orientation except for employment actions based on bona fide occupational qualification.
IX. Termination: This Agreement shall remain in force until completion and acceptance of the
services, terminated by written instrument upon mutual consent, or by the City of Bremerton
for convenience. This Agreement may be immediately terminated for cause by a Party if the
other Party substantially fails to perform through no fault of the terminating Party, and the non-
performing Party does not commence correction of the failure of performance within thirty (30)
days of the terminating Party's sending notice to the non-performing Party. Any Notice by
Consultant shall include a report showing the status of all items listed in the Scope of Work
current through the termination date.
If the City receives reimbursement by any federal, state, or other source for work described in
Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is
cancelled or substantially reduced after the execution date of this Agreement and prior to the
completion of the work, the City may summarily terminate this Agreement.
Page 5 of 6
A. Excusable Delays: The right of Consultant to proceed shall not be terminated nor shall
Consultant be charged with liquidated damages for any delays in the completion of the
work due to: 1) any acts ofthe federal government in controlling, restricting, or
requisitioning materials, equipment, tools, or labor by reason of war, national defense,
or other national emergency; 2) any acts of the City, its consultants, or other public
agencies causing such delay; and 3) causes not reasonably foreseeable by the parties at
the time of the execution of the Agreement that are beyond the control and without the
fault or negligence of the Consultant, including, but not restricted to, acts of God, fires,
floods, strikes, or weather of unusual severity. PROVIDED, HOWEVER, that the
Consultant must promptly notify the City within ten (10) calendar days in writing of the
cause ofthe delay. If, on the basis ofthe facts and the terms ofthis Agreement, the
delay is properly excusable, the City shall, in writing, extend the time for completing the
work for a period of time commensurate with the period of excusable delay.
B. Rights Upon Termination: In the event of termination, the City shall pay for all services
performed by the Consultant to the effective date of termination, as described on a final
invoice submitted to the City. After termination, the City may take possession of all
records and data within the Consultant's possession pertaining to this project which
may be used by the City without restriction. Any such use not related to the project
which Consultant was contracted to perform shall be without liability or legal exposure
to the Consultant.
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Date: 7 )2 ~/ tJ '!
CONSULTANT
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Date: 1/2-0 I CYJ
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Approved as to form:
Attest:
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Bremerton City Attorney
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Page 6 of 6
IlJW ART ANDERSf
~ VALUE BEYOND ENG
Exhibit A
Scope of Work
This project scope is for a remodel of the Public Works Building which includes a new infill second floor,
two new exterior stairs, one new elevator, and new office improvements for the upper and lower floors
approximately from Grid G through L and from Grid 1 through 5. This scope is based on the preliminary
plan set of documents dated 1/28/2009 prepared by the City of Bremerton. The scope includes the
requisite architectural and structural documentation in sufficient detail to use for bidding and building
permit submittal. Electrical and Mechanical Engineering are not a part of this Scope of Work.
The anticipated drawings will include the following:
Site plan, Vicinity Map, and Cover Sheet
Main Level Floor Plan and Reflected Ceiling Plan
Upper Level Floor Plan and Reflected ceiling Plan
Foundation Plan, Floor Framing Plan, and Details
Wall Sections and Details
Partial Exterior Elevations
Structural Calculations and Notes
11
Exhibit A - Scope of Work
June 29, 2009
Exhibit B
Wark Schedule
The work sufficient to submit for building permits shall be completed no later than thirty
days after Consultant's execution of this Agreement.
Exhibit B - Wark Schedule
IliJW ART ANDERSON ASSOCIATES
~ VALUE BEYOND ENGINEERING $
Exhibit C
FACILlTITES DIVISIONSCHEDULE OF CHARGES
Where engineering services are provided on an hourly basis, the following rates shall apply to cover
salaries, taxes, insurance, administration, general overhead, and profit:
Classification
Principal
Project Manager
Senior Engineer/Sr. Architect
Engineer/Architect/Sr. Designer
Designer
CAD Drafter
Clerical
Hourlv Rate
$210
$170
$130
$105
$ 85
$ 70
$ 58
Expert Witness
Preparation
Testimony
$200
$275
Reimbursable expenses will be charged at the rates shown below:
Automobile Travel IRS Rate
Consultant Costs Actual cost plus 10%
Travel Costs Actual cost plus 10%
Food and Lodging Actual cost plus 10%
Photocopying (B & W) $.05/copy plus operator time
Photocopying (Color) $.20/copy plus operator time
Engineering Copier Bond $.30/sq ft plus operator time
Engineering Copier Vellum $.40/sq ft plus operator time
Plotter Opaque Bond $.55/sq ft plus operator time
Plotter Presentation $.85/sq ft plus operator time
Plotter Vellum $.60/sq ft plus operator time
Plotter Mylar $1.30/sq ft plus operator time
Other Reproduction Costs Actual cost plus 10%
Film & Processing/Miscellaneous Actual cost plus 10%
Note: Minimum charge when stamping work is $500.00.
~
Facilities Division Schedule of Charges
E.ffective January 2008
City of Bremerton Public Works Remodel
July 15, 2009
EXHIBIT D
-~
58,0 Page 1 Princinal Pro' ect Manaoer Sr.Enl!r/Architect ED2ineer CAD Clerical SUBTOTA DIRECT
TASK HOURSIRATE $210.00 $170,00 1 $130.00 $105.00 $70.00 $50.00 LABOR COSTS TOTAL
I
TASK I Pro' eet Definition
1.1 Code Analysis $0.00 $0.00 4 $520.00 $0.00 $0.00 $0.00 $520.00 $0.00 $520.00
1.2 Preliminary Cost E!ltimate $0.00 $0.00 16 $2,080.00 $0.00 $0.00 $0.00 $2,080.00 $0.00 $2,080.00
1.3 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
SUBTOTAL 0 $0.00 0 $0.00 20 $2,600.00 0 $0.00 0 $0.00 0 $0.00 $2,600.00 $0.00 $2,600.00
TASK 2 Field Mea!lurements and Documentation
2.1 Measure and Photo Documentation $0.00 $0.00 24 $3,120.00 $0.00 $0.00 $0.00 $3,120.00 $0.00 $3,120.00
2.2 Prenare CAD back~rounds $0.00 $0.00 $0.00 $0.00 40 $2,800.00 $0.00 $2,800.00 $0.00 $2,800.00
2.3 $0.00 $0.00 $0.00 $0.00 SO.OO $0.00 SO.OO $0.00 $0.00
2.4 $0.00 $0.00 $0.00 $0.00 SO.OO SO.OO SO.OO SO.OO SO.OO
2.5 $0.00 $0.00 $0.00 $0.00 SO.OO SO.OO $0.00 SO.OO SO.OO
SUBTOTAL 0 SO.OO 0 $0.00 24 $3,120.00 0 $0.00 40 $2,800.00 0 $0.00 S5,920.00 $0.00 S5,920.00
TASK 3 Preliminarv De!lil:m
3.1 Desie:n Imorovement!l SO.OO SO.OO 24 $3,120.00 SO.OO SO.OO $0.00 $3,120.00 SO.OO $3,120.00
3.2 Prepare CAD Drawings 16 sheets total (ti) 20 hrs. oef sheet $0.00 SO.OO $0.00 SO.OO 80 $5,600.00 SO.OO $5,600.00 SO.OO $5,600.00
3.3 Meet with COB $0.00 SO.OO 8 SI,040.00 $0.00 SO.OO SO.OO SI,040.00 $0.00 SI,040.00
SUBTOTAL 0 $0.00 0 $0.00 32 S4,160.00 0 $0.00 80 $5,600.00 0 $0.00 S9,760.00 $0.00 S9,760.00
TASK 4 Final Construction Documents
4.1 Structural En~ineerin(J' SO.OO $0.00 40 $5,200.00 SO.OO $0.00 $0.00 $5,200.00 SO.OO $5,200.00
4.2 Specifications and Front End Documents SO.OO $0.00 8 $1,040.00 SO.OO SO.OO SO.OO SI,040.00 SO.OO SI,040.00
4.3 Mechanical Enl!ineerinl! SO.OO SO.OO SO.OO SO.OO SO.OO SO.OO $0.00 SO.OO $0.00
4.4 Electrical Engineerinl! SO.OO SO.OO $0.00 SO.OO SO.OO $0.00 SO.OO $0.00 $0.00
SUBTOTAL 0 $0.00 0 SO.OO 48 S6,240.00 0 $0.00 0 $0.00 0 $0.00 $6,240.00 SO.OO $6,240.00
TASK 5 Construction Phase
5.1 C.A. 15 h....Iwk for 8 weeks $0.00 $0.00 SO.OO SO.OO $0.00 8 $400.00 S400.00 $0.00 $400.00
5.2 Submit for Permit $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
5.3 $0.00 SO.OO $0.00 $0.00 $0.00 $0.00 $0.00 SO.OO $0.00
5.4 $0.00 SO.OO $0.00 SO.OO SO.OO $0.00 SO.OO SO.OO $0.00
5.5 $0.00 SO.OO $0.00 $0.00 SO.OO $0.00 SO.OO $0.00 $0.00
5.6 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
SUBTOTAL 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 8 $400.00 S400.00 $0.00 $400.00
TASK 6 Ollalitv Assurance Review
6.1 Preliminary and Final Review! I SO.OO 1 $0.00 $0.00 1 $0.00 I $0.00 $0.00 SO.OO $0.00 $0.00
6.2 I $0.00 $0.00 $0.00 $0.00 I $0.00 $0.00 $0.00 $0.00 $0.00
SUBTOTAL 01 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 $0.00 $0.00 $0.00
TASK 7
7.1 1 $0.00 1 $0.00 SO.OO I $0.00 $0.00 SO.OO $0.00 SO.OO $0.00
7.2 I $0.00 1 $0.00 I SO.OO I SO.OO SO.OO $0.00 SO.OO $0.00 $0.00
SUBTOTAL 0 SO.OO 0 $0.00 01 $0.00 0 $0.00 0 $0.00 0 $0.00 $0.00 $0.00 $0.00
TASK 8
8.1 1 $0.00 $0.00 I $0.00 1 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
8.3 $0.00 1 $0.00 I $0.00 1 $0.00 $0.00 $0.00 $0.00 SO.OO $0.00
SUBTOTAL 0 $0.00 0 $0.00 01 $0.00 0 $0.00 0 $0.00 0 $0.00 $0.00 $0.00 $0.00
I TOTAL ~I so.oolc::::::.:::Ji:1I $o.ooll::.=::::illll $16,120.001~1 $0.0011 12011 S8,400.001l~1I $400.0011 $24,920.0011 $o.oolf $24,920.00
Art Anderson Associates Confidenllal
7/15/2009