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ORDINANCE NO. 4qbt
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, repealing and replacing Chapter 1.06 of
the Bremerton Municipal Code relating to disclosure of public
records and amending Section 3.01 Rate Table A of the Bremerton
Municipal Code relating to Rates and Fees for Financial Services.
WHEREAS, the current provisions of Chapter 1.06 entitled "Public Records
Indexes and Records Requests under the Public Disclosure Act" of the Bremerton Municipal
Code do not contain procedures for responding to requests for public records; and
WHEREAS, the City Council desires to update the provisions of Chapter 1.06 to
establish procedures for public records; NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Chapter 1.06 ofthe Bremerton Municipal Code entitled "Public
Records Indexes and Records Requests Under the Public Disclosure Act" is hereby repealed in
its entirety and a new Chapter 1.06 is hereby created to read as follows:
Chapter 1.06
PUBLIC RECORDS
1.06.010 PURPOSE.
The purpose of this chapter is to establish policies and procedures relating to the
indexing, retention and the production of public records from the City of Bremerton as required
by Chapter 42.56 RCW.
1.06.020 PUBLIC RECORDS OFFICER.
The City Clerk, or his or her designee, shall be the public records officer for the City and
is authorized to establish and implement policies and procedures for responding to requests for
public records.
1.06.030 PRODUCTION OF PUBLIC RECORDS - GENERALLY.
(a) Unless exempt from disclosure pursuant to Chapter 42.56 RCW or other
applicable federal or state law, public records shall be available for inspection and copying. The
City shall, upon request make public records available on a partial or installment basis as records
that are part of a larger set of requested records are assembled or made ready for inspection or
disclosure. Failure of the City to fully comply with any provision ofthis chapter shall not result
in any liability imposed upon the City other than that outlined in Chapter 42.56 RCW.
(b) The City need only disclose records to the extent required by state or federal law
and nothing in this policy shall be interpreted as requiring the disclosure of any record that is not
subject to disclosure by state or federal law. Generally, any record, or portion thereof, which is
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Public Disclosure
exempt from disclosure, will not be disclosed, and information contained in the records may be
removed to the extent necessary or permissible by law. The City is not required to create records
or documents in response to a request for public records that do not exist at the time the request
is made.
1.06.040 REQUESTS FOR PUBLIC RECORDS.
(a) Any person wishing to inspect or copy public records may make the request on
the city's request form, or by letter, fax, or electronic mail.
(b) The public records request may be submitted on the public records request form
provided by the City or in another written format that contains the following information:
(1) The date and time of the request;
(2) The name of the requestor;
(3) The full address, telephone number and/or email address ofthe requestor;
(4) Adequate identification of the public records;
(i) The title and date ofthe requested record, ifknown.
(ii) The location of the requested record, ifknown.
(5) Whether the requestor intends to inspect the records or to obtain a copy of
the records, at the cost set forth in BMC 1.06.090.
(c) Requests for public records shall be submitted to the City Clerk, City of
Bremerton, 345 6th Street, Suite 600, Bremerton, Washington 98337 or to a designated city
Public Records Coordinator pursuant to subsection (d) below. All requests shall comply with
subsections (a) and (b) ofthis section.
(d) The following departments shall have designated Public Records Coordinators
who may receive and/or respond to public record requests directly for the specific records as
identified.
(1)
incident report.
(2)
The police department for requests to inspect and/or copy a police or
The fire department for requests to inspect and/or copy a fire report or an
aid report.
(3) The department of community development for requests to inspect and/or
copy a planning file.
(4) The department of public works and utilities for requests to inspect and/or
copy a public works file.
( e) The City Clerk may designate other employees as Public Records Coordinators
for purposes of this chapter.
(t) If the record requested is not identified in subsections (d)(l) through (4) of this
section, or the requestor is unsure of where to file the request, the request shall be filed with the
City Clerk.
1.06.050 INITIAL RESPONSE TO REQUEST.
(a) The City shall make an initial response to the request for public records within
five (5) business days of receipt of the request. In the event a request for public records is
received after 5:00 p.m., the request shall be deemed to have been received on the next business
day. Depending upon the nature of request, the City may respond initially by:
(1) Producing the record after the payment of applicable fees, if any;
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(2) Acknowledging in writing the City's receipt of the request accompanied
by an estimate of the time necessary for further response;
(3) Denying the request in writing accompanied by an explanation of the basis
for the denial;
(4) Acknowledging in writing that the records responsive to the request are
available for inspection; or copying, and that pursuant to BMC 1.06.090 a deposit is required for
copIes; or
(5) Requesting in writing a clarification of the request.
(b) In the event that the requestor completes the City's standard public records
request form the City may return a copy of the request to the requestor with an estimation of time
necessary to provide a final response to the request. This indication on the form of the
estimation of time constitutes and satisfies the City's initial response required within five (5)
days of receipt of the public disclosure request. Records provided in response to a public records
request shall be those documents of record available for disclosure as of the date ofthe request.
1.06.060 FINAL RESPONSE TO REQUEST.
(a) A public disclosure request is not continuing in nature. In the event additional
records are created after the date of the requestor's original public records request, the requestor
will need to submit a new request. If, after the City has informed the requestor that it has
provided all available records, and shortly thereafter becomes aware of additional responsive
documents existing at the time of the request, it shall promptly make the additional documents
available to the requestor for copying and inspection.
(b) Any records or portions of records disclosed by the City will be provided to the
requestor in the same format as they are retained; provided that any disclosable records contained
on a computer or other electronic or mechanical device shall, at the discretion of the City, be
provided in printed form, on disk, or in another format.
(c) If the requestor specifies a format in which the records should be disclosed, the
City will disclose the records in the requested format if: (1) it is determined that disclosable
records exist, (2) the City is capable of providing the records in the format requested, (3) the
format requested is reasonable and does not require additional staff time or equipment, and (4)
the requestor pays all fees required by this Chapter.
(d) Before releasing a record the City may provide notice to a person named in a
public record or to whom the record specifically pertains or who otherwise might have an
interest in the record to provide said person an opportunity to seek legal action to prevent the
release of the record.
(e) The City's response to the request shall be deemed complete and final upon: (I)
requestor's inspection of the records or (2) in the event photocopies were requested, upon
notification to the requestor that the photocopie~ requested are available for payment and pick-
up.
1.06.070 INSPECTION OF RECORDS.
In the event a requestor chooses to inspect records, the City shall notify the requestor
once the records which respond to the request are available for inspection. The records will be
available for inspection during customary office hours. Records that have been pulled for
inspection shall be made available to the requestor for a period of no more than thirty (30)
calendar days. In the event a requestor fails to contact the City Clerk or applicable Public
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Records Coordinator, within thirty (30) calendar days of being notified that the records are
available for inspection: (1) the records shall be returned to the originating department; and (2)
the requester will need to submit a new request for the records and the process will begin anew.
If an installment response to a records request is not viewed within thirty (30) calendar days, the
City is not obligated to fulfill the balance of the request.
1.06.080 OVER THE COUNTER RECORDS
Each City department may designate within its own department certain "over the
counter" records available to the public for immediate inspection and/or distribution without the
requirement of a formal public records request as set forth in this section. In the event a copy of
such "over the counter" records is requested, and ifthe requested record is an eight and one-half
(8-112) by fourteen (14) inch page or smaller, the department shall provide the first fifty (50)
pages free of charge. However, if the documents responsive to a request exceed fifty (50) pages,
a public disclosure request will then need to be completed and the applicable duplication cost
paid for those copies over fifty pages.
1.06. 090 FEES FOR PRODUCTION OF RECORDS.
(a) Fees for Records. The fees for the costs of duplication and production of copies,
whether photocopying or other form of duplication, including, but not limited to, electronic
copies of records, shall be as established in Chapter 3.01 BMC Rate Table A. If the requested
record is an eight and one-half (8-112) by fourteen (14) inch page or smaller, the first fifty (50)
pages responsive to a request are free of charge. In addition to these fees, each department may:
(1) Establish fees for records that do not fall into one of the categories set
forth in Chapter 3.01 BMC Rate Table A. The department's fee schedule shall be available for
inspection upon request.
(2) If the request requires customized access to electronic records, the City
may charge actual costs of such access, including staff time and other direct costs.
(3) Send the project to a commercial copying center and bill the requestor for
the amount charged by the vendor. The City may arrange with the requestor for him or her to pay
the vendor directly.
(4) Charge actual costs of mailing or other means of delivery. The City may
not charge sales tax on the costs of copies made by the City.
(b) Deposit and Installments. Payment of the fees for the costs of duplication of
records shall be made prior to the delivery of public records to the requestor. In the event that it
is estimated that the copying fees applicable to a particular records request exceeds $25.00, the
City, at its discretion, may require the requestor to deposit a sum equal to ten (10) percent ofthe
estimated cost prior to copying of the records. The City may also require the payment of the
remainder of the copying fees before providing all the records, or the payment of the fees of an
installment before providing an installment. If an installment response to a records request is not
claimed or reviewed within thirty (30) calendar days, the City is not obligated to fulfill the
balance of the request.
(c) Payment. All payments shall be made by cash, money order, or check payable to
the City of Bremerton. Payment shall be made in person to the city clerk or applicable
department Public Records Coordinator or at the customer service desk located at City Clerk's
office. Payments may also be made by mail to the City Clerk, City of Bremerton, 345 6th Street,
Suite 600, Bremerton, Washington 98337.
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(d) Costs Waived. The City Clerk, or Public Records Coordinator, has the discretion
to waive copying charges for administrative convenience.
1.06.100 RETENTION OF PUBLIC RECORDS.
(a) The City hereby adopts, as the City's record schedule, the "General Records
Retention Schedule for all Local Government Agencies" adopted by the Washington State Local
Records Committee dated January 2005 as currently enacted and as hereinafter amended.
(b) Retention of electronic records shall be pursuant to City Policy No. 2-20-06
entitled "Electronic Records Retention" as currently enacted and as hereinafter amended.
1.06.110 INDEX OF PUBLIC RECORDS.
(a) Findings.
(1) RCW 42.56.070 requires all cities and public agencies to maintain and
make available a current index of all public records.
(2) RCW 42.56.070(4)(a) provides that if maintaining such an index would be
unduly burdensome, or would interfere with agency operation, a city need not maintain such an
index but it must issue and publish a formal order specifying the reasons why and the extent to
which compliance would be unduly burdensome.
(3) The City of Bremerton is comprised of departments, their divisions and
subdivisions, which maintain separate databases and/or recordkeeping systems for the indexing
of records and information.
(4) Because the City has records which are diverse, complex and stored in
multiple locations and in multiple computer systems and databases, it is unduly burdensome, if
not physically impossible, to maintain a central index of records.
(5) The City ofBremerto~ will make available for inspection and/or copying
all non-exempt public records, including any indexes that are maintained by the City pursuant to
the Public Disclosure Act, Ch. 42.56 RCW.
(b) Order regarding Public Records. Based upon the findings set forth in subsection
(a) above, and pursuant to RCW 42.56.070(4)(a), the City Council orders the following:
(1) The City of Bremerton is not required to maintain a current index of
public records due to findings of the City Council that the requirement is unduly burdensome and
such a list is nearly impossible to create and/or maintain; and
(2) Pursuant to Chapter 42.56 RCW, the City of Bremerton shall make
available for public inspection and/or copying all public records and any indexes of public
records maintained by the City to the extent not exempt from inspection and/or copying pursuant
to Chapter 42.56 RCW or other applicable law.
SECTION 2. Rate Table A of Section 3.01 ofthe Bremerton Municipal Code is
hereby amended to read as depicted in Exhibit A attached hereto and incorporated herein by this
reference.
SECTION 3. Reference to Chapter 42.56 RCW In the event the effective date
of this Ordinance is before July 1, 2006 (the effective date of Chapter 42.56 RCW), all
references in this Ordinance to RCW 42.56 shall be a reference to RCW 42.17 and all references
to RCW 42.56.070(4)(a) shall be a reference to RCW 42. 17.260(4)(a) until the effective date of
Chapter 42.56 RCW.
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SECTION 4. Severability. If anyone or more sections, subsections, or
sentences ofthis Ordinance are held to be unconstitutional or invalid, such decision shall not
affect the validity ofthe remaining portion ofthis Ordinance and the same shall remain in full
force and effect.
SECTION 5. Effective Date. This ordinance shall take effect and be in force ten
(10) days from and after its passage, approval and publication as provided by law.
PASSED by the City Council the 19~
day of 1<" AJ' .A .l , 2006
~~
CECIL McC NNELL, Council President
Approved this eJ,();J:;L; day of
PUBLISHED the d/D:I::J.., day of '~~..I../;f'
EFFECTIVE the 0~ day of
ORDINANCE NO. ~9{gt.f
APPROVED AS TO FORM:
q~~fu~~
,2006
,2006
R:\Legal\Legal\Ordinances\Administration\Public Disclosure Ch. I.06-v.2.doc
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Public Disclosure
,\ . .\.;......
ADMINISTR.^.TIVE FINANCIAL SERVICES - RATE TABLE A
All Rates Listed Are "Not To Exceed" Fees
A. ADMINISTRATIVE FINANCIAL SERVICES
1.
REGULATORY LICENSE FEES
RATE
BMC 18.06 Ambulance Services
Ambulance Inspections
$60/veh
BMC 5.17 Charitable Solicitation
Non-Profit
Professional Fundraiser
$25/60 days
$675/60 days
$265/yr or $70/30 days
$700/yr
$1 OO/yr
BMC 5.22 Dance/Public
BMC 5.96 Erotic Dance Studios
Dancers
BMC 9.48 Fireworks Stands
$100/stand/yr
$600+$65/mile to .10
of a mile
BMC 10.24 Housemoving/Oversize Loads
BMC 5.16 Mobile Food Vendor
$150/veh/yr
$75/yr or $25/30days
BMC 5.16 Peddlers
BMC 5.04
Pets hops
Grooming Parlors
Animal Welfare Facilities
$150/yr
$50/yr
$50/yr
BMC 5.36 Special Events:
Profit
Non-Profit
$675/event
$70/event
BMC 5.20 Street/Sidewalk Vendors
$250/yr
$400/30 days
BMC 5.16 Temporary Merchant
2.
BUSINESS LICENSE FEE
RATE
$65/yr
BMC 5.02
3. PARKING
On-Street Locations
Not to Exceed $20/3
hrs
$30/10 hrs
Off-Street Location
Not to Exceed $20/3
hrs
$30/10 hrs
Table A - A1
ADMINISTRATIVE FINANCIAL SERVICES - RATE TABLE A
All Rates Listed Are "Not To Exceed" Fees
Parking Garage
RATE
Not to Exceed $140/mo
4. UTILITY/LIEN SEARCH FEES
Per Parcel
$30/search per parcel
5. DOCUMENT REPRODUCTION FEES
Per Page - 8}'2 x 11. 8}'2 x 14 and 11 x 17 paper size (No fee for
first 50 paqes)
$.15/pg
Audio or Video Tapes
Cost of T3pe
+$8.50$10.00
$&W$10.00
$3.50
$8/pg
Computer Disks
Certification
Blue Prints Oversized Plans, Aerial Photos, Drawings, and Maps
(Black and White)
Color GIS Plotted Maps
$5/sq. ft.
Other Documents:
Medical Records
Fire Reports
Budget
Annual Report
$-:t-9f.+ sl 5 p3g os
$.83/Pgs 6 31
$.63/Pgs 31 +Fees
shall be pursuant to
RCW 70.02.010(12)
$.15/pg
$25
$25
In addition to the above fees, each department may establish fees for records that do not fall
into one of the above cateqories. Each department and the City Clerk shall have the
department's fee schedule available for inspection upon request.
6.
CHECK HANDLING FEE
$40
Table A - A2
AFFIDA VIT OF PUBLICATION
Account # 42742/ Ad # 100191546
ST A TE OF WASHINGTON
COUNTY OF KITSAP
I, Sarah Weller, being first duly sworn on oath, deposes and says: That she is now, and at all times
embraced in the publication herein mentioned was the principal clerk of the printers and publishers of
KITSAP SUN; that said newspaper has been approved as a legal newspaper by order of the Superior Court
of the County of,Kitsap, in which County it is published and is now and has been for more than six months
prior to the date of the publication hereinafter referred to, published in the English language continually as
a daily newspaper in Bremerton, Kitsap County, Washington, a weekly newspaper in Kitsap County,
Washington and is now and during all of said time, was printed in an office maintained in the aforesaid
place of publication of said newspaper; that the following is a true text of a legal advertisement as it was
published in regular issues (and not in supplement form) of said newspaper on the following dates, to wit: ,
March 20, 2006 and that such newspaper was regularly distributed to its subscribers during all of $31.56,
which amount has not been paid in full.
~~.
(Signature of Principal Clerk)
Subscribed and sworn to before me this day of March 23, 2006.
Notary Public in and for the State of Washington, Kitsap County.
ORDINANCE NO. 4964'
AN ORDINANCE of the City Council of the City of Bremerton, Washington, repealing and replacing
Chapter 1.06 of the Bremerton Municipal Code relating to disclosure of public records and amending
Section 3.01 Rate Table A of the Bremerton Municipal Code relating to Rates and Fees for Financial
Services.-
PASSED by the City Council the 15th day of March, 2006.-
The full text of this ordinance is available from the City Clerk's Office, 345 Sixth Street, Suite 600,
Bremerton, W A 98337.-
March 20, 2006"#1001191546-