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ORDINANCE NO. 4 q (a (Q
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, repealing Chapter 2.22 of the Bremerton
Municipal Code entitled "Human Resources Department" and
amending certain sections of Chapter 2.05 entitled "Departments",
Chapter 2.06 entitled "City Attorney", Chapter 2.09 entitled
"Department of Financial Services", and Chapter 2.92 entitled
"Office of Risk Management and Safety", all relating to a
reorganization of certain offices for more efficient delivery of
administrative services of city government.
WHERE~S, the City Council desires to amend chapters of the Bremerton
Municipal Code relating to city departments in order to obtain more efficiency in the provision
of certain administrative services of city government; NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Chapter 2.22 of the Bremerton Municipal Code entitled "Human
Resources Department" is hereby repealed in its entirety.
SECTION 2. Section 2.05.010 ofthe Bremerton Municipal Code entitled
"Departments" is hereby amended to read as follows:
f
2.05.010 DEPARTMENTS.
Departments of the City ofBremerton are created pursuant to the chapters and their
provisions as follows:
Chapter 2.06 Office of the City Attorney
Chapter 2.07 Economic Development Department
Chapter 2.09 Department of Financial Services
Chapter 2.10 Department of Public Works and Utilities
Chapter 2.15 Department of Community Development
Chapter 2.16 Fire Department
Chapter 2.17 Parks and Recreation Department
Chapter 2.19 Police Department
Chapter 2.22 Human Resources Dspa:rtment
SECTION 3. Section 2.06.010 of the Bremerton Municipal Code entitled
"Department Created" relating to the Office of the City Attorney is hereby amended to read as
follows:
2.06.010 DEPARTMENT CREATED.
There is hereby created the Office of the City Attorney which shall serve as the Legal
Department for the city pursuant to the laws ofthe State of Washington and the Charter of the
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City Departments
City of Bremerton for the purpose of representing the city in all legal matters involving the city.
The office shall be managed by the City Attorney who shall serve as its director, and who shall
be responsible for hiring and supervising employees of the office. The City Attorney shall
oversee the civil and prosecution divisions ofthe office and the Office of Risk Management and
Safety established pursuant to Chapter 2.92 BMC.
SECTION 4. Section 2.06.030 of the Bremerton Municipal Code entitled
"Duties" relating to the Office of the City Attorney is hereby amended to read as follows:
2.06.030 DUTIES.
To accomplish the directives ofthe City Charter and requirements of state law, the
function of the Office of the City Attorney shall include, but not be limited to:
(a}- Advise the Mayor, boards, commissions, department heads, Council and its
committees, and other City officials and officers, including the rendering of formal legal
opinions when so requested or when it appears to the attorney advisable to do so.
(b}- Attend all regular and special meetings of the Council, unless excused by the
President of the Council.
(c}- Prepare, draft, approve as to form, or supervise the preparation of ordinances,
resolutions, leases deeds, contracts and/or agreements, and such other and similar instruments as
may be required by the business of the City.
(d}:. Represent the City in criminal prosecutions in Municipal Court and appellate
courts.
&.- Manage the Office of Risk Management and Safety.
(~}. Represent the City in all litigation and administrative proceedings in which the
City is involved either as a plaintiff or defendant, or recommend the appointment of special
counsel therein.
(gD.';" Attend meetings of the Civil Service Commission, pension boards, and other
commissions, boards, or committees required by law, or as directed by the Council, or requested
by the chair of such board or commission.
(fig}';" Facilitate bond issues; provided, this shall not mean the rendering of an opinion
on the validity of the bonds in any case where special bond counsel has been retained by the City
or by any prospective bond buyer.
(ih) On request of the Mayor or Council participate in intergovernmental relations
affecting the City.
liD.';" Keep litigation files and records, and copies of all other official written
communications, and deliver same to successors of the Office of the City Attorney.
(kj) Direct or participate in proceedings for the vacation of streets, condemnation of
land, land acquisition, sale of surplus properties, and related legal transactions.
(lk}';" Prepare and administer the budget for the Office of the City Attorney.
(mI}- Serve as advisor and/or participant in labor negotiations and approve labor
contracts as to form.
(Hill}- Coordinate and assist in obtaining information and legal opinion from Municipal
Research as requested by the Mayor, Council President, or Chair of the Audit Committee.
(eg}- Prepare and/or approve ballot measures and levies.
{rQ}';" Interpret substance, form, and applicability of the City Charter and ensure
consistency of all ordinances, resolutions, and administrative rules therewith.
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City Departments
SECTION 5. Chapter 2.09 of the Bremerton Municipal Code entitled
"Department of Financial Services" is hereby amended to read as follows:
Chapter 2.09
DEPARTMENT OF FINANCIAL SERVICES
2.09.010 DEPARTMENT CREATED.
There is hereby created the Department of Financial Services. The Department of
Financial Services shall consist of the following divisions, as well as any other divisions
established by the City Council:
1. Finance;
2. Information Technology;
3. Office of the City Clerk;
4. Human Resources;
5. Office of Risk Management and Safety; and
4Q. Bremerton Kitsap Access Television (BKA T).
The duties enumerated in each division as set forth in this chapter may be reassigned
within the Department of Financial Services at the discretion of the Director of Financial
Services for the purpose of achieving work efficiencies.
2.09.020 DIRECTOR OF FINANCIAL SERVICES AND DIVISION
MANAGERS - POSITIONS CREATED AND APPOINTMENT.
(a) Department Director - Appointment. There is hereby created the position of
Director of Financial Services who shall be in charge of the Department of Financial Services
and all divisions established thereunder. The Director of Financial Services shall have complete
charge of all of the work of the Department and shall be responsible for hiring and supervising
employees of the Department. The Director of Financial Services shall be appointed by the
Mayor, subject to confirmation by the City Council, on the basis of professional experience,
education and demonstrated knowledge of accepted practices relating to the duties ofthe
department. All appointees to the position of Director of Financial Services are terminable at will
by the Mayor as set forth in Chapter 2.05 BMC.
(b) Division Managers - Appointment. There are hereby created the positions of
Finance Officer, Information Technology Manager, Human Resources Manager, City Clerk,
Risk Manager, and Public Access Manager as managers for their respective divisions. The
managers (hereinafter "managers" or "division managers") shall manage the operations of their
respective divisions and shall report directly to the Director of Financial Services. The division
managers shall be appointed by and shall serve at the pleasure of the Director of Financial
Services, subject to the approval of the Mayor, on the basis of professional experience, education
and demonstrated knowledge of accepted practices relating to the duties of the division. All
appointees to the division manager positions shall serve as "at will" employees subject to
termination by the Director of Financial Services without cause at any time with no notice or
hearing unless otherwise provided pursuant to applicable civil service rule or regulation, the City
Charter, ordinance, or terms and conditions as approved by the City Council.
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City Departments
2.09.030 FINANCE DIVISION CREATED - DUTIES.
There is hereby created the Finance Division for the purpose of performing all finance
and accounting functions of the City of Bremerton. The division shall be managed by the
Finance Officer who shall serve as the City Treasurer. It shall be the duty of the Finance Officer
to:
(a) Be responsible for assisting in the management of the City's investment and debt
portfolios.
(b) Assist City administration in budget preparation and monitoring.
(c) Maintain the accounting system in accordance with generally accepted accounting
principles (GAAP).
(d) Maintain the payroll system.
(e) Exercise control of accounts payable and purchasing.
(f) Maintain an inventory of capital assets.
(g) Collect and account for all City funds.
The Finance Officer shall perform such other duties as the Mayor and Director of Financial
Services may direct or as may be required by law.
2.09.040 INFORMATION TECHNOLOGY DIVISION CREATED - DUTIES.
There is hereby created the Information Technology Division for the purpose of
performing all information technology operations of the City. The division shall be managed by
the Information Technology Manager. It shall be the duty of the Information Technology
Manager to:
(a) Direct the activities of the Information Technology division with the
responsibility to provide technological leadership in systems planning, implementation and
support programs.
(b) Direct the development and maintenance of long-range information processing
plans and budgets.
(c) Act as a contact person with user departments responding to and analyzing their
mqumes.
The Information Technology Manager shall perform such other duties as the Mayor or
the Director of Financial Services may direct or as may be required by law.
2.09.050 OFFICE OF THE CITY CLERK CREATED - DUTIES.
There is hereby created the Office of the City Clerk for the purpose of performing all
records management functions of the City. The division shall be managed by the City Clerk. It
shall be the duty ofthe City Clerk to act as the official records keeper of the City and in such
capacity shall perform those duties as required by the laws of the State, City Charter or City
Code.
The City Clerk shall perform such other duties as the Mayor or the Director of Financial
Services may direct or as may be required by law.
2.09.060 OFFICE OF HUMAN RESOURCES CREATED - DUTIES.
There is hereby created the Office of Human Resources. The division shall be managed
by the Human Resources Manager. It shall be the duty ofthe Human Resources Manager to:
(a) Assist City departments with recruitment. testing and hiring as applicable
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City Departments
(b) Advise City departments on professional personnel management practices
including performance evaluations and employee relations.
(c)
(d)
(e)
(t)
(g)
(h)
(i)
Program.
Support City labor negotiator and negotiations advisory team.
Conduct employee training and counseling.
Administer employee benefit programs.
Maintain personnel records.
Perform salary surveys.
Serve as liaison between the administration and Civil Service Commission.
Coordinate temporary placements in support of the City Workers Compensation
The Human Resources Manager shall perform such other duties as the Mayor or the
Director of Financial Services may direct or as may be required by law.
2.09.070 OFFICE OF RISK MANAGEMENT AND SAFETY.
The division shall be managed by the Risk Manager. It shall be the duty of the Risk
Manager to carry out the provisions of Chapter 2.92 BMC. The Risk Manager shall perform
such other duties as the Mayor and the Director of Financial Service may direct or as may be
required by law.
2.09.OW080 BREMERTON KIT SAP ACCESS TELEVISION (BKA T) DIVISION
CREATED - DUTIES.
There is hereby created the Bremerton Kitsap Access Television (BKA T) Division for the
purpose of performing all public access television functions of the City. The division shall be
managed by the Public Access Manager. It shall be the duty of the Public Access Manager to
manage the production, programming and operation of the local access television station.
The Public Access Manager shall perform such other duties as the Mayor or the Director
of Financial Services may direct or as may be required by law.
SECTION 6. Chapter 2.92 of the Bremerton Municipal Code entitled "Office of
Risk Management and Safety" is hereby amended to read as follows:
Chapter 2.92
OFFICE OF RISK MANAGEMENT AND SAFETY
2.92.010 CREATED.
There is created the Office of Risk Management and Safety within the Office of the City
Attorney Department of Financial Services. The supervisor of said office shall be the Risk
Manager, who shall report directly to the City AttomeyDirector of Financial Services.
2.92.020 FUNCTIONS.
The Office of Risk Management and Safety shall be responsible for:
(~-l-) Loss reduction or prevention where such reduction or prevention is cost effective;
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City Departments
CQ~) Transfer of risks to other parties where feasible through the purchase of insurance,
and/or risk retention through a system of self-insurance and/or participation in programs
providing pooled coverage, in whatever combination is most responsible and cost effective;
C9.J.) Coordination and handling of all claims, including workers' compensation claims;
and
(44) The maintenance of an effective employee safety program within the City.
C~~) Writing interdepartmental rules as he or she deems appropriate for the
implementation and administration of this chapter.
2.92.030 RESPONSIBILITY - SAFETY, LOSS REDUCTION,
PREVENTION.
(~-l-) The Risk Manager shall be responsible for risk identification, analysis and
control. Under the direction of the Risk Manager, the Safety Officer shall develop and
administer the City's Safety Program and ensure compliance with the program by making
periodic inspections of City facilities, work sites, and office spaces in regards to employee
safety. The Risk Manager and the Safety Officer have full authority to immediately stop any
ongoing work when prescribed safety precautions are not being adhered to, or if there are serious
concerns for safety until the matter is satisfactorily resolved.
CQ~) The Safety Officer is not required to be assigned to the Office of the City
.^.ttorneyDepartment of Financial Services. He or she may be assigned to any other department
within the City,. The duties of Safety Officer may also be assigned to one or more persons, but
when functioning in that capacity, the Safety Officer will serve under the direction of the Risk
Manager.
(fJ.) The Safety Officer, through the Risk Manager, may make written
recommendations regarding employee safety to the appropriate Department Head. Should the
Department Head disagree with the Safety Officer, a written response shall be made to the Gity
.'\ttorneyDirector of Financial Services stating the reasons for the disagreement. The Mayor
shall make the final decision regarding implementation of any disputed recommendation.
(44) The Safety Officer is responsible for ensuring proper safety training is provided to
all City employees and for ensuring that required certifications for employees are kept current.
He or she shall also become actively involved in the on-going training programs provided by
Human Resources and other departments and ensure that a portion of that training is on Safety
Awareness and Loss Prevention.
(~~) The Risk Manager and Safety Officer are permanent members of the City's Safety
and Health Committee and shall monitor the Committee to ensure compliance with all applicable
WISHA directives, provide input, and offer advice and assistance in helping the Committee to
achieve its stated goals. The Safety Officer shall maintain the file of minutes of each Committee
meeting.
(fe) The City Attorney shall advise and recommend to all City Departments,
appropriate contractual clauses providing for indemnity, hold harmless and insurance provisions.
The Risk Manager shall review all proposed City contracts, permits and leases to ensure that all
contractual provisions relating to indemnity and hold harmless provisions adequately protect the
City.
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City Departments
2.92.040 INSURANCE/SELF-INSURANCE/POOLED COVERAGE
PROGRAMS.
The Risk Manager is responsible for the design, negotiation, procurement and
administration of all insured, self-insured and/or pooled coverage programs:
(~+) The Risk Manager shall determine and recommend the appropriate retention
levels and amount of reserves to be established;
(h~) The Risk Manager shall negotiate with insurance brokers for any type of
insurance and may recommend that the City engage the services of such brokers;
(~J) The Risk Manager shall purchase, with the approval of the City ,'\ttomeyDirector
of Financial Services and City Council, all insurance policies, funded self-insurance programs,
pooled coverage and related services, and shall administer the same;
(44) The Risk Manager shall make an annual report to the City Council regarding
insurance coverage and the level of retained risk, and such other reports as may be required by
Council.
2.92.050 CLAIMS MANAGEMENT - SELF-INSURED WORKERS'
COMPENSATION CLAIMS.
The Risk Manager, or designee, shall be responsible for the direction and monitoring of
all workers' compensation claims to a fair and equitable conclusion.
(~+) Every employee shall immediately complete the appropriate report form when
work-related injury or illness occurs and promptly forward same to the designated supervisor,
who is responsible for immediately forwarding to the Risk Manager with any pertinent
comments. The Risk Manager shall complete the employer section.
(h~) The Risk Manager shall coordinate activity on the claim with the claim's
administrator, who shall be a certified workers' compensation claims administrator as required
by law, including time-loss, medical verification, and instruction involving progress of the claim.
(~J) The Risk Manager shall coordinate with the City Attorney and the Human
Resources Director for retaining such outside expertise as necessary for the resolution of claims.
These may include, but are not limited to, doctors, rehabilitation specialists, and investigators.
The City Attorney's Office may elect to represent the City in all hearings and/or trials involving
workers' compensation claims, or shall appoint outside counsel when appropriate.
(44) The Human Resources Director shall develop appropriate return-to-work
opportunities for injured employees and, when feasible, will coordinate the implementation of
specific return-to-work plans with the department heads involved.
2.92.055 CLAIMS MANAGEMENT COMMITTEE.
CLAIMS 1.L^...NAGEMENT COMMITTEE. To assist the Mayor, a Claims Management
Committee comprised of the Mayor or designee, City Attorney, Risk Manager, appropriate
department head(s), and the City's contracted claims adjuster may convene as needed as
determined by the City Attorney. This committee will review large, litigated, or controversial
liability and workers' compensation claims against the City. The committee's review shall
include:
(a)
(b)
(c)
(d)
The possibilities for early settlement.
Identification of defense and settlement strategies.
Identification of defense counsel.
Estimation of reserve level necessary for claims resolution.
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City Departments
( e) Discussion and clarification of loss control responsibilities and policies.
2.92.060 CLAIMS MANAGEMENT - NONLITIGATION CLAIMS.
The Risk Manager or designee shall be responsible for the successful conclusion of all
nonlitigation claims by or against the City. .
(.1!+) The City Clerk is hereby designated to receive all claims. He/she shall forward to
the Risk Manager all nonlitigation claims naming the City and/or its officers or employees,
which claim(s) allege that said officers or employees, acting within the scope of their duties,
caused the claimant damages.
(h~) All city departments, divisions and other city agencies shall report immediately to
the Risk Manager the occurrence of any accident or incident which may give rise to a claim by or
against the city to ensure prompt investigation of the incident.
(9.J.) The Risk Manager shall initiate and/or coordinate the investigation of all
nonlitigation claims. The Risk Manager may employ, subject to the City Attoffiey'sDirector of
Financial Services' approval, the services of claims specialists. All investigation of nonlitigation
claims and potential claims shall be conducted as the agent of the City Attorney, and protected
by the attorney-client privilege and attorney work product rule.
(~4) The Risk Manager shall have the authority to deny or negotiate the settlement of
any claim to an amount not to exceed $14,999 subject to the approval of the City Attorney
Director of Financial Services.
(f~) For all nonlitigation claims of $15,000 or more, the Risk Manager shall provide
the Director of Financial Services City Attorney with a recommendation that the nonlitigation
claim be accepted or denied and the reasons therefor.
Upon request of the Director of Financial ServicesCity Attornoy, the Risk Manager shall
coordinate additional investigation of the claim. The Mayor shall have the authority to accept or
deny the claim provided, however, that claim payments in excess of$49,999 shall be subject to
approval by the City Council.
(g9) The Risk Manager shall maintain complete histories of all nonlitigation claims
reported to the office of Risk Management and Safety, and investigation thereof sufficient to
document at least a five-year claims history.
2.92.070 CLAIMS MANAGEMENT - LITIGATION CLAIMS.
(M-) Service of process on the Mayor, Mayor's designee or City Clerk shall constitute
service on the city. No other city official or employee may accept service of a summons and/or
complaint unless such official or employee is specifically named in the lawsuit.
(Q~) The Mayor, Mayor's designee or City Clerk or defendant employee upon
accepting service of the summons and/or complaint, shall deliver copies to the Risk Manager and
City Attorney.
(9.J.) The Risk Manager shall transmit copies ofthe lawsuit to the affected department
and/or individual and, where appropriate, to the insurance company, pool or representative. The
Risk Manager shall advise the City Attorney of the insured status of the lawsuit.
(~4) The Risk Manager shall initiate and/or coordinate the investigation of all lawsuits
which may be insured against involving the city and/or its officials/employees. The Risk
Manager may employ, subject to City Attorney's approval, the services of claims specialists. All
investigation oflaw suits shall be conducted as the agent of the City Attorney, and protected by
the attorney-client privilege and attorney work product rule.
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City Departments
(f~) Upon completion of the investigation, or at any time requested by the City
Attorney, the Risk Manager shall forward the investigative file to the City Attorney. Upon
request of the City Attorney, the Risk Manager shall coordinate additional investigation of the
lawsuit.
(ge.) The City Attorney shall have the authority to authorize settlements up to $14,999.
Crr-1-) For all litigated claims of $15,000 or more, the City Attorney shall provide the
Mayor with a recommendation that the litigated claim by accepted or denied and the reasons
therefor.
The Mayor shall have the authority to accept or deny the claim, provided however that
settlement payments in excess of$49,999 shall be subject to approval by the City Council.
(i&) The City Attorney shall maintain complete histories of all lawsuits sufficient to
document at least a five-year history of same.
2.92.075 CLAIMS NEGOTIATION, DISCUSSION, AND REPORTING.
(~-l-) Except as specifically directed by the Risk Manager, Mayor or City Attorney, no
city department, division, or other city agency, and no city official or employee, acting
individually or collectively, may engage in the following acts:
(la) Negotiate or otherwise effect the settlement of a claim or lawsuit
involving the city;
(~b) Discuss with persons other than the Risk Manager, Director of Financial
Services, Mayor, City Attorney, or persons authorized by the Risk Manager, Mayor or City
Attorney, incidents which could reasonably lead to a claim or lawsuit against the city; provided,
however, that the employee may discuss the incident with hislher supervisor.
(Q~) Prior to any formal settlement offer, the Risk Manager shall be advised, in
writing, of all proposed settlements of claims and lawsuits against the City. The Risk Manager
shall seek approval of its insurers, in conformance with the provisions of any insurance policies
applicable to the claim or lawsuit. In the event the insurer does not provide necessary settlement
approval, no settlement shall be made without the Mayor's written approval and
acknowledgment that the City's insurers have withheld approval.
C~;;) The Risk Manager shall annually report to the council the total number and
amount of all claims filed against the city and the number and amounts of all claims or lawsuits
paid by the city during the preceding calendar year.
2.92.080 RECOVERY OF LOSSES.
(~-l-) Action for Recovery. The Risk Manager and City Attorney shall be responsible
for bringing all actions, including claims and lawsuits, for recovery oflosses to the City arising
out ofthe acts of others. Such losses may include property damage or losses which impact on
the City as a result of personal injuries to city officers or employees. In addition, the City
Attorney may join the City as a party with any third party; in a lawsuit involving recovery ofloss
to the City.
(Q~) Allocation of Recoveries. Any moneys recovered (excluding costs of recovery)
by the Risk Manager or City Attorney on account of losses to the City shall be paid to the budget
unit or department which has expended funds and/or materials as a result of the loss. Any
moneys in excess of those so expended shall be transferred to the risk management fund.
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City Departments
SECTION 7. Severabilitv. If anyone or more sections, subsections, or
sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this ordinance and the same shall remain in full
force and effect.
SECTION 8. Effective Date. This ordinance shall take effect and be in force ten
(10) days from and after its passage, approval and publication as provided by law.
PASSED by the City Council the d..~
day of lpt{J' ~ .I ,2006
~V-~
CECIL McCON ELL, CouncIl PresIdent
Approved this 4::t:iv day of
PUBLISHED the u..l dayof ~i:
EFFECTIVE the j&L day of
ORDINANCE NO. "9(p~
R: \Legal\Legal\Ordinances\legal\Departments 2006. doc
APPROVED AS TO FORM:
~~~~
. R E: A. LUBOVICH, CilY-AtloIDey
,2006
,2006
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City Departments
AFFIDA VIT OF PUBLICATION
1>
Account # 42742/ Ad # 955
ST ATE OF WASHINGTON
COUNTY OF KITSAP
I, Sarah Weller, being first duly sworn on oath, deposes and says: That she is now, and at all times
embraced in the publication herein mentioned was the principal clerk of the printers and publishers of
KITSAP SUN; that said newspaper has been approved as a legal newspaper by order of the Superior Court
of the County of Kitsap, in which County it is published and is now and has been for more than six months
prior to the date of the publication hereinafter referred to, published in the English language continually as
a daily newspaper in Bremerton, Kitsap County, Washington, a weekly newspaper in Kitsap County,
Washington and is now and during all of said time, was printed in an office maintained in the aforesaid
place of publication of said newspaper; that the following is a true text of a legal advertisement as it was
published in regular issues (and not in supplement form) of said newspaper on the following dates, to wit:
April 3, 2006, and that such newspaper was regularly distributed to its subscribers during all of $52.00,
which amount has not been paid in full.
~MaR UJeQL
(Signature of Principal Clerk)
Subscribed and sworn to before me this day of April 6, 2006.
Notary Public in and for the State of Washington, Kitsap County.
ORDINANCE NO. 4966
AN ORDINANCE of the City Council of the City of Bremerton, Washington, repealing Chapter 2.22 of the
Bremerton Municipal Code entitled "Human Resources Department" and amending certain sections of
Chapter 2.05 entitled "Departments", Chapter 2.06 entitled "City Attorney", Chapter 2.09 entitled
"Department of Financial Services", and Chapter 2.92 entitled "Office of Risk Management and Safety", all
relating to a reorganization of certain offices for more efficient delivery of administrative services of city
government.
PASSED by the City Council the 29th day of March, 2006.
The full text of this ordinance is available from the City Clerk's Office, 345 Sixth Street, Suite 600,
Bremerton, W A 98337.
April 3, 2006 AD#955