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HomeMy WebLinkAbout4931 ORDINANCE NO. 4tJ3/ AN ORDINANCE of the City Council of the City of Bremerton, Washington, authorizing issuance of warrants or checks to pay claims before approval by the City Council, subject to certain conditions pursuant to RCW 42.24.180, and adding a new Section 3.08.040, entitled "Payment of Claims" to Chapter 3.08 Claims Fund of the Bremerton Municipal Code. WHEREAS, RCW 42.24.180 authorizes cities to expedite the payment of claims before the city council has acted to approve said claims, subject to the city's meeting certain conditions and safeguards provided in RCW 42.24.180; and WHEREAS, the City Council has adopted contracting, hiring, purchasing, and disbursing policies that implement effective internal control; and WHEREAS, the City of Bremerton may realize certain efficiencies and cost savings as a result of expediting the payment of claims including, but not limited to, discounts on the payment of goods and avoidance of interest charges; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. A new section, Section 3.08.040, entitled "Payment of claims" is hereby added to Chapter 3.08 ofthe Bremerton Municipal Code to read as follows: 3.08.040 PAYMENT OF CLAIMS. (a) Claims presented to the City for the payment of materials furnished or services rendered to the City may be paid by warrant or check prior to City Council approval if the following conditions are met: (1) The Mayor, the Mayor Pro-Tern, the Director of Financial Services, and any designee authorized to sign the checks or warrants, shall each furnish an official bond for the faithful discharge of his or her duties in an amount not less than fifty thousand dollars ($50,000). A blanket fidelity bond applicable to such officials and employees in addition to others in an amount not less than fifty thousand dollars ($50,000) shall be sufficient to meet this requirement; (2) All claims paid prior to Council approval shall require the approval ofthe Director of Financial Services or his or her designee. (3) The City Council shall review all documentation supporting any claim paid and for approval of all checks or warrants issued in payment of any claim at its next regularly scheduled public meeting, subject to scheduling, but in no event, later than one month from issuance; and (4) If, upon review, the City Council disapproves a claim, the auditing officer, Mayor, Mayor Pro-Tern, Director of Financial Services, and any person signing the check shall jointly cause the disapproved claim to be recognized as a receivable of the City and shall direct 1 Warrants and Checks ~~~------- the financial services department to pursue collection diligently until the amounts disapproved are collected or until the City Council is satisfied and approves the claim. (5) Notwithstanding the fact that all ofthe above conditions are met, the City Council may stipulate that certain kinds or amounts of claims shall not be paid before the City Council has reviewed the supporting documentation and approve the issue of checks or warrants in payment of those claims. SECTION 2. Severabilitv. If anyone or more sections, subsections, or sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 3. Effective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. PASSED by the City Council the ~ day of \ P~bA N4.A..Ij \ ,2005 -p~~ DAREN NYGREN, ouncIl PresIdent Approved this 7-#.) day of ~~.LA..A-y CARY BOZEMAN, Mayor ATTEST: APPROVED AS TO FORM: -----. ---- ~~-".. P GER A. LUBOVICH, City Attorney PUBLISHED the ~) day of ~ ,2005 EFFECTIVE the j [~ day of , 2005 ORDINANCE NO. .l..f93/ 2 Warrants and Checks AFFIDAVIT OF PUBLICATION No. Ad # 100140040 STATE OF WASHINGTON COUNTY OF KITSAP I, Christine Nelson, being first duly sworn on oath, deposes and says: That she is now, and at all times embraced in the publication herein mentioned was the principal clerk of the printers and publishers of THE KITSAP SUN; that said newspaper has been approved as a legal newspaper by order of the Superior Court of the County of Kitsap, in which County it is published and is now and has been for more than six months prior to the date of the publication hereinafter referred to, published in the English language continually as a daily newspaper in Bremerton, Kitsap County, Washington, and is now and during all of said time, was printed in an office maintained in the aforesaid place of publication of said newspaper; February 8th, 2005, and that such newspaper was regularly distributed to its subscribers during all of said period. That the full amount of the fee charged for the foregoing publication is the sum of $34.97 which amount has been paid. \\\\\1111'",/ .) ,,"'\\l~~~r:.~~f({'/// cLi 6 ~ ~~,:>:.., "'?~~ ~'h ~ Y'7 ....(" ('.:, ,a g~/ ~OTARy ".~~ . . . ~ : MAY 4,2008 : ~ (SIgnature ofPnncIpal Clerk) ::: (f) : j:) ('i: 'Z ::: Subscribed a~prn(i)B>tf\:)'re Ri8:Ss day of March 16th, 2005. ~ /-""". ..:;'0 ~ . ~ "//,... 0.......,1..\,--,,' . /111 f: WAS'{\,,' "","""'',' ~ ~ ~~ ORDINANCE NO. 4931' AN ORDINANCE of the City Council of the City of Bremerton, Washington, authorizing issuance of warrants or checks to pay claims before approval by the City Council, subject to certain conditions pursuant to RCW 42.24.180, and adding a new Section 3.08.040, entitled "Payment of Claims" to Chapter 3.08 Claims Fund of the Bremerton Municipal Code.- PASSED by the City Council the 2nd day of February, 2005.- The full text of this ordinance is available from the City Clerk's Office, 345 Sixth Street, Suite 600, Bremerton, W A 98337.- February 8,2005"#100140040-