HomeMy WebLinkAbout4868 ORDINANCE NO.
AN ORDINANCE of the City Council of the City of Bremerton,
Washington, amending Chapter 2.76 of the Bremerton Municipal
Code by adding a new section relating to a system for the issuance,
use and control of credit/purchase cards by City officials and
employees.
WHEREAS, the City Council of the City of Bmmerton finds it advantageous for
the City to use a credit/purchase card system for certain official City purchases; and
WHEREAS, the City finds that the use of credit/pumhase cards is a customary
and economical business practice to improve cash management, reduce costs and increase
efficiency; and
WHEREAS, the City strives to perform all functions in an efficient and cost effective
manner; and
WHEREAS, the Washington State Legislature has enacted legislation codified as
RCW 43.09.2855 requiring that any City which contracts for the issuance and use of credit
(purchase) cards adopt policies governing the distribution, anthodzation, credit limits, payment
and control of such credit (pumhase) cards; and
WHEREAS, the current provisions of the Bremerton Municipal Code do not
contain provisions relating to a system for the issuance, use and control of credit/purchase cards
by city officials and employees; NOW, THEREFORE,
THE CITY COUNC1L OF THE CITY OF BREMERTON, WASHINGTON,
DOES RESOLVE AS FOLLOWS:
SECTION 1. A new section, Section 2.76.550, entitled "Credit/Purchase Card
Use" is hereby added to the Bremerton Municipal Code as follows:
2.76.550 CREDIT/PURCHASE CARD USE.
(a) The Director of Finance shall implement and maintain the following system for
the distribution, authorization and control of credit/purchase cards issued to or for the benefit of
the City and used by City officials and employees.
(1) Distribution. Credit cards may be distributed to those City officials and
employees who, in the opinion of the Director of Finance or his/her designee, have job
responsibilities that would benefit or otherwise be facilitated by use of credit/purchase cards.
(2) Authorization and Control. The Director of Finance shall develop specific
administrative guidelines and accounting controls to ensure the proper usage of credit/purchase
cards and related funds. Credit/purchase cards are to be used when it is in the best interest of
City administrative affairs.
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Credit/Purchase Cards
(3) Application. The individual holder, upon prior approval of the Director of
Finance or his/her designee, shall use each credit/purchase card in a responsible manner.
(4) Credit Limits. The Director of Finance or his/her designee shall set credit/
purchase limits on each card issued subject to final approval by the Mayor. Individual purchases
shall not exceed $5,000 and in no event shall the credit/purchase card limit exceed $10,000 for
any individual credit/purchase card account without pre-approval of the Director of Finance and
Mayor.
(5) Credit Card Restriction. The following will be considered an
unauthorized purchase or use of any City credit/purchase card:
(i) cash advances;
(ii) payment of invoices or statements;
(iii) purchases where an open charge account would be utilized; and
(iv) personal purchases of any kind
(6) Disallowed Charges. Disallowed charges or charges not properly
identified will be paid by the employee before the charge card/purchase billing is due. Failure to
do so will render the employee personally liable where the City shall have a prior lien againsl
and a right to withhold any and all funds payable or to become payable to the employee up to the
unpaid amount, plus interest and/or fees at the rate charged by the bank that issued the cost.
Employee shall not use the credit/purchase card if any disallowed charges are outstanding.
The act of obtaining a City credit/purchase card does not indicate pre-approval of
expenditures.
(7) Return of Credit/Purchase Card. The employee shall return all City credit/
purchase cards at the request of the Director of Finance or designee, or upon separation of
employment. Final paycheck will be held until all outstanding City property has been returned.
(b) The Mayor and Director of Finance are authorized to implement any additional
policies or administrative procedures necessary to implement the provisions of this Section.
SECTION2. Severabili(y. If any one or more sections, subsections, or sentences
of this ordinance are held to be unconstitutional or invalid, such decision shall not affect the
validity of the remaining portion of this ordinance and the same shall remain in full force and
effect.
SECTION 3. Effective Date. This ordinance shall take effect and be in force ten
(10) days from and after its passage, approval and publication as provided by law.
APPROVED by the City Council theJ~,/~!- day of d~e~.,v~_~t~4_) , 2003
PASSED by the City Council the_~,~:~2~ day of x4t~l~r~t~,~_fl , 2003
CAROL ARENDS, Council President
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Credit/Purchase Cards
C~Y OZEMAN, Mayor
ATTEST: APPROVED AS TO FORM:
l~ATHLE~t~C-I~IfS]42~ 5/, '~i~ Cler/le/ ~ey
PUBLISHED thea:~ll.~L_ day of ~A~) ,2003
EFFECTIVE the _~t~day of-ffa~s~.~.t~ ) ,2003
ORDINANCE NO.
R:\LEGAL\Ordinances~Finance\Credit Card Policy. doc
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Credit/Purchase Cards
AFFIDAVIT OF PUBLICATION
County of Kitsap, State of Washington
No. 100074969
I, Valerie Zoller, being first duly sworn on oath, deposes and says: That she is now, and at all times
embraced in the publication herein mentioned was the principal clerk of the printers and publishers of
THE SUN; that said newspaper has been approved as a legal newspaper by order of the Superior Court of
the County of Kitsap, in which County it is published and is now and has been for more than six months
prior to the date of the publication hereinafter referred to, published in the English language continually
as a daily newspaper in Bremerton, Kitsap County, Washington, and is now and during all of said time,
was printed in an office maintained in the aforesaid place of publication of said newspaper; that the
following is a true text of a legal advertisement as it was published in regular issues (and not in
supplement form) of said newspaper on the following dates, to wit: September 23, 2003 and that such
newspaper was regularly distributed to its subscribers during all of said period. That the full amount of the
fee charged for the foregoing publication is the sum of $32.51 amount has not been paid in full.
...-.¥'. ...............
~ .~': 01~,R~, ..
~_ ~:.~x~,Ov;-Ov:~O~i~¥. --.': :~ (Signature of Principal Clerk)
Subscribei~>_ai¥~}~om to l~f~ We this day of September 29, 2003 % e o2'"'2'~' ..,"
~utary ?ublic in ~md for the State of Washington, Kitsap ~ounty.
ORD]N^NCE NO.
AN ORD]N^NCE of the City Council of the City of Bmmerton, Washington, amending Chapter Z?~ of
the Bremerton Municipal Code h¥ adding a new section relating to a system for tbe issuance, use and
control of credi~Jpurchase cards by City officials and employees.-
A~?~OYED by the City ~otmcil the 10tb day of September, 2003-
PASSED by the City Council the l?th day of September, 200)-
The full text of this ordinance is available fro~ the City Clerk's Office, ~39 Fourth Sa'eet, Bremerton,
September 23, 2003, · #100074969-