HomeMy WebLinkAbout12/17/2008 AGENDA
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CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337-1873 D (360) 473-5280
DECEMBER 17, 2008
CITY COUNCIL MEETING AGENDA
1. BRIEFING: 5:00 - 5:30 P.M. in COUNCIL CONFERENCE ROOM 603
A. General Council Business
2. CALL TO ORDER: 5:30 P.M. in FIRST FLOOR CHAMBERS
A. Pledge of Allegiance
B. Invocation
3. MAYOR'S REPORT
4. ANNOUNCEMENTS & PUBLIC RECOGNITION
5. CONSENT AGENDA
A. Claims & Check Register (#AB08-264)
B. Minutes of Meeting - December 3, 2008 (#AB08~265)
C. Minutes of Study Session - December 10, 2008 (#AB08-266)
D. Interlocal Agreement between Kitsap County Health District and City of Bremerton for Illicit
Discharge Detection Elimination (IDDE) Grant (#AB08-267)
E. Contract Award to UNIMARK CONSTRUCTION for Public Works & Utilities Warehouse &
Maintenance Building Addition (#AB08-268)
F. Contract Award to HENDERSON PARTNERS for Construction of Airport Extension Water Main
(#AB08-269)
G. Contract Change Order with NATIONAL INDUSTRIAL PAINTING, INC. for Reservoir 10 South Interior
Coating Replacement (#AB08-270)
H. Reappointment of Dennis Treger, CPA to the Audit Committee (#AB08-271)
6. GENERAL BUSINESS
A. Ordinance No. 5072, amending the 2008 Budget (Final Amendment) (#AB08-272)
7. COUNCIL MEMBER REPORTS
8. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING
rI Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special accommodations
should contact the City Clerk's Office at (360) 473-5323 by noon on the Monday preceding the Council meeting.
COUNCIL MEETING SPEAKERS LIST
PLEASE PRINT YOUR NAME BELOW
IF YOU WISH YOUR COMMENTS TO BE
INCLUDED IN THE RECORD
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REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING TO THE CLERK
THANK YOU
.....
Being homeless in winter means trying to survive-in
freezing temperatures, heavy rain and snow.
A living nightmare for the many Kitsap homeless
men, women and children.
Kitsap agencies and churches are combining forces to open overnight shelters for the homeless
\ during winter's severe weather. Shelters will be in Bremerton and Port Orchard. One shelter will
serve men, one will serve women and children, and another will serve men with children.
The shelters will open when temperatures fall to freezing or below or when an inch of rain or
snow is predicted. Volunteers are needed to help staff the shelters from about 5 p.m. to 9 a.m.
Participating volunteers can select the days and times that fit their schedules.
Volunteers will work in teams of two or three. Duties may include:
Getting the shelters ready to open
Signing in the homeless guests
Helping with orienting guests to the shelters
Putting on the coffee pot
Closing the shelter in the morning
If you are interested in getting involved with this program, please fill out an application.
Go to: www.kitsapdem.org
Select the "New Volunteer" button in the blue section on the left side.
At the bottom of the page under"PDF Documents" printout both the "Background Check
Application and Volunteer Application'~
Fill out both applications
Return the form by fax, mail, or drop it off at our office located at 911 Carver St,
Bremerton.
All volunteers registering with Kitsap Emergency Management will be subject to a basic
Washington State background check.
Volunteer Coordinator:
Severe weather shelters for the homeless are one of many projects undertaken by the Kitsap
Continuum of Care Coalition.
ft'
K. C 1 .
Itsap ontlnuum
of Care Coalition
KITSAP COMMUNITY
~ources
~
18~~t KCDEM
~
Kitsap County Department of Emergency Management
911 (arverSt, Bremerton WA,98312 360.307.5871
( Kitsap Continuum
~ of Care Coalition
Homeless Severe Weather Shelters
Kitsap agencies and churches are combining forces to open overnight shelters for the
homeless during winter's severe weather. Free bus passes to the shelter are available through.
the Salvation Army and Kitsap Community Resources!
Shelters will be opened if:
;.. Temperatures are 32 degrees sustained or below
;.. Snow accumulation of more than 1;4 inch
;.. Two or more successive days of 1.0 inch or more of rainfall is anticipated
Shelters will be available for:
;.. Men and Men with Children
;.. Women and Women with Children
;.. Families
;.. Teens
No reservations required! Kitsap County Severe Weather Shelter is located at
Presidents Hall, Kitsap County Fairgrounds (behind the Kitsap Sun Pavilion)
unless otherwise posted, shelter hours are:
Open 6:00 p.m. close 7:00 a.m. (weather dependent) guest will not be
accepted after 9:00 p.m. so spread the word! Space is limited. To
confirm the shelter is open, call 211 from any phone!
You must be willing to:
./ Sign in and out each time
./ Refrain from the use of alcohol and drugs while in the shelter
./ Smoke only in designated areas outside
./ Check all belongings! All belongings will be returned when you leave the shelter
::-.~:~. . KITSAP COMMUNITY
, -- ~ources
A CO/llf//llIlil;r Ar./iOI/ Pal'blership ;'<'lpi1~e; p<~Jpt~, dWlIgillg li"fS
DATE SUBMITTED: 12/19/2008
BILL #
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
AB08-264
SA
SUBJECT:
............................................................................................
Claims & Check Register
Committee Meeting Date:
COUNCIL MEETING Date:
Department:
Presenter:
Phone:
SUMMARY:
Consent Agenda item. Approval of checks and electronic fund transfers.
ATTACHMENTS: Check Register.
FISCAL IMPACTS (Include Budgeted Amount):
APPROVALS:
DEPARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
COMMITTEE CHAIR
COUNCIL PRESIDENT:
#~p'
RECOMMENDED MOTION:
N/A
December 17, 2008
Financial Services
Cathy Johnson
473-5296
CONSENT AGENDA ~
GENERAL BUSINESS 0
PUBLIC HEARING 0
1) Check #'s 328726 through 329063 and EFT's 8333 through 8377 in the amount of $2,343,202.55.
COUNCIL ACTION: I8l Approve 0 Deny 0 Table
o Continue 0 No Action
DA TE SUBMITTED:
BILL #
08 - ;2.65
58
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
........................................................................................
SUBJECT: City Council Meeting Minutes
for meeting of
/)eC:emb.e,... 3, ~oo8
Committee Meeting Date:
COUNCIL MEETING Date:
Department:
Presenter:
N/A
])eLC!.Jn.1.". r- 17,,;;). 008
City Council
Will Maupin,
Council President
(360) 473-5280
Phone:
SUMMARY: Attached is a summary of the City Council Meeting held
bec.:e", her.3 .;L 008
I
ATTACHMENTS: Meeting Minutes for Deceh-tb-er 3, aoo 8
FISCAL IMPACTS (Include Budgeted Amount): N/A
APPROVALS:
DEPARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
Council President
N/A
N/A
N/A
COMMITTEE CHAIR
COUNCIL PRESIDENT:
Q
~ ~a;~
CONSENT AGENDA
GENERAL BUSINESS D
PUBLIC HEARING D
RECOMMENDED MOTION:, Move to approve the Consent Agenda as presented.
COUNCIL ACTION: 0 Approve 0 Deny 0 Table
o Continue 0 No Action
DIGITAL RECORDING
CITY COUNCIL MEETING MINUTES
VVednesday,December3,2008
The weekly meeting of the City Council of the City of Bremerton was called to order VVednesday,
December 3, 2008, at 5:00 PM in Council Conference Room 603 of the NORM DICKS GOVERNMENT
CENTER, 345 6th Street, Bremerton, VVashington, with Council President VVill Maupin presiding.
Council Members present were Nick VVofford, Carol Arends, Dianne Robinson, Mike Shepherd,
Roy Runyon, Adam Brockus, Cecil McConnell, and Brad Gehring. Also present were Assistant
City Attorney Ken Bagwell; City Clerk Carol Etgen; and Council Assistant Christine Grenier.
A COUNCIL BRIEFING was held to discuss General Council Business; and also included a 15-Minute
EXECUTIVE SESSION to discuss "Labor Negotiations" per RCVV 42.30.140 (4)(b). At 5:30 PM the
meeting moved to the City Council Chamber.
The Pledge of Allegiance was led by Council Member Brad GehrinQ followed by the invocation
provided by Deacon Bill Hamlin of Our Lady Star of the Sea Church.
MAYOR'S REPORT
. Attended the Comfort Inn's Grand Opening event this afternoon and was pleased with the
results of the $7 to $8 million invested in the renovation by the new owner, Bob Park;
. Congratulated Gary Sexton for his hard work towards downtown redevelopment on the
Harborside project which recently received the "Excellence on the VVaterfront" National
Award;
. Presented a plaque in recognition to Laura Lyon for her service to the City and for her
efforts in developing an incredibly difficult budget; and
. Also thanked the Council and City staff for their months of hard work in preparation of the
budget.
PUBLIC RECOGNITION & ANNOUNCEMENTS
Dianne Robinson announced the 1 st Annual 15th Street VVinter VVarmer Food Drive on December
6 from 5:00 to 7:00 PM at 15th Street & Callow Avenue; food donations will be welcome, there will
be opportunities to take photos with Santa, and refreshments will also be served. The event will be
hosted by Hairworks, Luigi's Baking Company, Hi-Lo's Cafe, and SEIU Local 925.
Mike Shepherd encouraged people to attend the Peninsula Dance Theatre performance of "The
Nutcracker" this Friday, December 5 and Saturday, December 6 at 8:00 PM and Sunday,
December 7 at 3:00 PM at Bremerton High School.
Roy Runyon reminded people of First Friday Artwalk this Friday, December 5 from 5:00 to 8:00
PM; also, Collective Visions Gallery will be holding a food donation drive to benefit local food
banks during Artwalk.
Adam Brockus announced VVinterfest will be held this Friday, December 5 beginning at 5:30 PM
at Domstad Vista Park in Manette; and events will include a performance by 8-year old "Little Elvis"
Brian Dent at 6: 15 PM and a food drive to benefit the Salvation Army.
Charleen Burnette, BKA T Manager, invited the public to attend the Grand Opening of the new
BKAT Studio tomorrow, December 4 from 4:00 to 7:00 PM at 7266 Tibardis Road.
Katrina Fulkerson, Kitsap YMCA, announced that Resolution Runs will be held on 1 st Sundays in
2009 starting on January 4 with potlucks or barbeques immediately following each race; Teen Late
Night will be held 8:30 to 11 :00 PM every Friday; and Splash & Jam will be held on 3rd Saturdays
from 6:00 to 9:00 PM.
PeQQY Adkins expressed concerns about an ongoing property line dispute with her neighbor.
City Council Reg. Mtg. Minutes
Wednesday, December 3,2008
Page 2 of 9
CONSENT AGENDA
A. Check Numbers 328526 through 328725; and EFT-8300 through EFT-8332 in the amount of
$3,906,556.73; Regular Payroll in the amount of $753,467.13 for the pay period ending
November 30,2008; and Retiree Payroll in the amount of $79,053.51 for the pay period ending
November 30, 2008 (#AB08-260)
B. Minutes of Budget Workshop - November 18, 2008 (#AB08-261)
C. Minutes of Meeting - November 19, 2008 (#AB08-262)
05:50:15 M/S/C/U (Runyon/Brockus) Move to approve the CONSENT AGENDA as presented.
GENERAL BUSINESS - There were no General Business Items tonight...
PUBLIC HEARING
6A - APPROVAL AND ADOPTION OF THE CITY OF BREMERTON'S 2009 ANNUAL BUDGET
(#AB08-263): Cathy Johnson, Interim Financial Services Director and Laura Lyon, former
Financial Services Director provided a presentation on the 2009 annual budget and outlined
changes and cuts made during the review process. The City of Bremerton prepares its budget on
an annual basis under the authority granted by Chapter 35.33 RCW. The budget process is
designed to meet the operations and service needs of the City by integrating the planning and
implementation of City programs and objectives with the allocation of resources sufficient to
support such services and programs - within the limits of available funds. A preliminary annual
budget for fiscal year 2009 has been prepared and filed with the Office of the City Clerk. Public
hearings have been held for the purpose of fixing the final City Budget and the City Council has
deliberated and, with the agreement with the Mayor, made adjustments and changes deemed
necessary and proper.
President Maupin opened the Public Hearing for comments from the public...
Annie Hensel and Hillary Hamilton, Public Works & Utilities employees, expressed concerns
that jobs that are slated to be cut will allow bumping of other employees such as themselves.
Silvia Klatman, Executive Director of the Bremerton Area Chamber of Commerce, emphasized
that the proposed lodging tax allocation will not be enough to support visitor center operations and
services will be cut back; and urged the Council to support organizations that will draw revenue,
support jobs, and bring people to Bremerton.
Rob Ashmore, Fire Fighter's Union, pointed out that EMS funds will not be collected until April
2009 which will block the hiring of additional firefighters and medics, and cause a position in fire
prevention to be unfilled.
Wendy Priest asked for clarification on the grant funding status for the Martin Luther King Jr.
Library Renovation project located at 4th Street.
Ed Wolfe and wife Wendy Miles, encouraged Council to continue their support for economic
development.
Carol EtQen read letters on behalf of Michael Brown and Ron Sher in support of economic
development and the position filled by Gary Sexton.
Ron ROQerson, Kitsap Credit Union, read a statement for Elliott Gregg, CEO, in support of Gary
Sexton, economic development, and the Harborside project.
City Council Reg. Mtg. Minutes
Wednesday, December 3, 2008
Page 3 of 9
06:17:18 Main Motion was made and seconded; and discussion by the Council was opened...
Laura Lyon responded that the lodging tax has been impacted in the current economy and
encouraged Council to retain the committee's recommendations and not overextend the
allocations; summarized that property tax payments received by the City arrives twice each year
and Mr. Ashmore was correct that funding for EMS would be carried over into the next year - and
fire inspection is being reduced from 2 positions to 1 position but that person is being transferred
to another program which is being funded by EMS funds; and answered that there is no funding for
library renovation in the 2009 budget and now too much time has passed to qualify for a federal
match.
Mr. Shepherd commented on a survey that several Council Members conducted recently and that
they had received interesting feedback from citizens, and that he would be proposing amendments
based on some of these suggestions.
Ms. Robinson thanked Laura Lyon and Finance Staff for the long hours spent in balancing the
budget; but could not support any increases in fees and rates or water rates, voluntary reduction in
force, reduced work week, or reductions in force. She believed the City needs to find creative
ways in how to operate within our means; and that our budget should support our priorities
including the support of streets projects.
Mr. McConnell asked why the Fire Department does not have an ending fund balance. Ms. Lyon
clarified that no department in the General Fund has an ending fund balance and that those funds
are carried over as beginning fund balance which is shared among departments in the General
Fund. Mr. McConnell asked what would happen during the last six months of the EMS Levy. Ms.
Lyon emphasized that adequate cash is carried over to cover the EMS funding needs until the
next property tax payments are received. Also, funding is usually continued when levies are
renewed or if the levy is not renewed, there will still be funds received for an additional six months
after the levy ends. Mr. McConnell expressed concerns about the proposed elimination of the fire
prevention officer. Chief AI Duke explained that a reduction would mean that fire inspections
would take 1-% to 2 years rather than 1 year to complete. Mr. Brockus asked if this change will
affect our insurance rating. Chief Duke stated that it is possible more so with commercial than
residential structures. Mr. Brockus asked if the expenditures for the levy are set by state law.
Ms. Lyon clarified that the levy language restricts what the funds may be used for.
Mr. Runyon thanked Ms. Lyon for her service; and was concerned that the funding for the
downtown library was not used and that he intended to propose an ordinance to preserve the
building.
Mr. Gehrinq recognized the Mayor and departments for making tough decisions during the budget
process; offered his support for economic development; and believed that there will be much more
work to do next year to maintain a flexible budget.
06:48:30 Amending Motion was made and seconded....
President Maupin re-opened the public hearing for public comments ...
Rob Ashmore emphasized that in other comparable cities, there are two or three assistant chiefs
and eliminating the one assistant chief in Bremerton will have an impact on the
department,especially when it comes to responding to large scale events; and encouraged Council
to reconsider this suggestion.
Todd Thorsen, Fire Department, referred to a 2006 Study which clearly showed that Bremerton
Fire Services are understaffed.
City Council Reg. Mtg. Minutes
Wednesday, December 3, 2008
Page 4 of 9
President Maupin closed the meeting for a 10-minute recess from 6:55 to 7:05 PM...
Ms. Lyon stated that this amendment would allow financial flexibility; the individual may cause
bumping which would result in the last hired to be out. There would be a $112,389 savings if
bumping occurs due to a lower cost in the severance process or $66,481 if the employee leaves.
Chief Duke clarified that the last position out would include. a paramedic and that the other staff
would work overtime, which would ultimately "eat up" any savings.
Mr. Shepherd agreed that the proposal would have repercussions; asked how long does the
bumping process take place. Chief Duke answered that it is possible the new hire would be in
July and there could be a few months before a bump takes place.
Mr. McConnell asked when individuals bump to another position, do they need to be trained.
Chief Duke answered that people can bump and then be trained later.
Mrs. Arends did not support the proposed reductions; and emphasized how important fire
services are to the community.
Mr. GehrinQ asked what duties would have to be absorbed if the Assistant Chief position were
eliminated. Chief Duke stated that duties outside of the office such as Regional Fire Authority
would go away and that he would be far more involved in daily operations and hiring of new
employees.
Roy Runyon agreed with Mrs. Arends on the importance of the Fire Department but would like to
see improved efficiencies in the Fire Department.
Nick Wofford requested clarification on the RFA. Chief Duke answered that RFA is the Regional
Fire Authority and has involved substantial staff time for over a year. Mr. Wofford agreed that
there are too many details to make a decision tonight.
Mr. McConnell believed that the testimony has made it clear that his idea may not be best for the
City at this time.
Ms. Robinson asked what is involved with the Assistant Chief position. Chief Duke answered
that the Assistant Chief oversees facilities, staffing, and vehicles; and responds to emergencies at
night. Ms. Robinson also asked about ISO and what is our current rating. Chief Duke explained
the City is currently rated as a 3 and that water supply, operations of fire department, fire
prevention, equipment and vehicles are taken into consideration for establishing the ISO rating.
Mr, Maupin believed it is dangerous to consider re-organization during a Council Meeting and that
finding efficiencies requires more time for a thorough review.
Mr. Shepherd maintained that the issues have been discussed in a public forum and responses
provided by the adminstration.
07:26:45 A-M/S/F (Shepherd/Runyon) Move to amend the Proposed 2009 Budget and related
Ordinance No. 5071 to reflect the elimination of the Assistant Fire Chief position; and further
amend the 2009 Budget to authorize the City Financial Services Director to include the additional
expenses to carry out that action.
Voted in favor of the Motion: Runyon, Shepherd
Voted against the Motion: McConnell, Brockus, Robinson, Arends, Wofford, Gehring, Maupin
Amending Motion Failed: 2-Yes;7-No
07:27:35 Amending Motion was made and seconded....
City Council Reg. Mtg. Minutes
Wednesday, December 3,2008
Page 5 of 9
President Maupin re-opened the public hearing for public comments. With no comments, the
public hearing was closed and discussion by Council Members continued...
Mr. Runvon expressed concerns over increased number of cases filed with no increase in
staffing.
Mr. Brockus asked why a Legal Technician is needed. Judqe Docter explained that criminal and
traffic infraction filings have been increasing at a substantial rate in the past few years and the new
photo enforcement program has added to the workload. There are other costs involved such as
defendants needing intrepetors or defendants asking for a jury trial. Mr. Brockus asked what the
impact would be if the amendment is not passed. Judqe Docter answered that he can not
continue to meet the people's demands if the workload continues at the going rate. Also, the
courts budget can not be cut any further, and yet demands for service continue to rise.
Mr. Gehrinq supported permanent staff over temporary staff. However, was concerned at where
the money would come from to fund a new position. Theresa Ewinq discussed turnover of 3
temporaries in 7 months, that she is spending time helping citizens, and that staff have a difficult
time taking vacation due to workload and backlog.
Mr. McConnell asked where the approximate $36,000 would come from to support this
amendment. Ms. Lvon answered that the funds would either come from another department or
the ending fund balance; and stated that the position would cost $35,520.
Ms. Robinson asked if there are any other areas where the funding could come from. Ms. Lvon
answered no, and there has already been extensive review done to make decisions on where
service cuts needed to be made. Any new positions will most likely be funded from more service
cuts or reduction in staff.
Mr. Shepherd believed that courts offer services that are needed; and believed that adminstration
should locate the funds for this position.
Mr. Maupin agreed with Mr. McConnell's comments on funding the permanent position without the
reserve amount for extra help. Ms. Lvon answered that if the position were funded only then the
net cost for the position would be $10,520.
Mrs. Arends asked if the City has ever considered the possibility of contracting out for this
position since other cities may be doing so. Mr. Baqwell answered that a professional services
agreement could be entered into for that position; but no cost analysis has been done.
Mr. Gehrinq believed if funds are or may be available in the future, then this should be a priority.
Mr. Brockus emphasized that when the City is more vigilent the results include more case
workload for courts so the City should look ahead when implementing future programs.
Mr. Wofford asked if hiring a full time employee, 2 temps, and % time position would help with
efficiency. Judqe Docter answered that they would like to exchage the Redflux temporary
employee for a full-time employee; and emphasized that he did not overestimate need when
making this request.
Mr. Runvon encouraged the Council to support this amendment.
08:02:55 A-M/S/C (Runyon/Robinson) Move to amend Ordinance No. 5071 (the Bremerton City
2009 Budget) to replace one existing authorized temporary Court Counter Clerk with a full-time
permanent Legal Technician at pay band G8A; and retain $25,000 for a part-time temporary
counter clerk.
City Council Reg. Mtg. Minutes
Wednesday, December 3, 2008
Page 6 of 9
Voted in favor of the Motion: Brockus, Runyon, Shepherd, Robinson, Wofford, McConnell
Voted against the motion: Arends, Gehring, Maupin
Amending Motion carried; 6-Yes; 3-No
8:04:08 Amending Motion was made and seconded...
President Maupin re-opened the public hearing for public comments. . .
Charles Henderson (on behalf of Ron Sher), emphasized that Gary Sexton was responsible in
bringing businesses to downtown Bremerton which will ultimately bring in sales tax revenue and
indirect economic impact.
Mayor Bozeman believed that the only way cities survive is through economic commerce; firmly
stated that Gary Sexton has brought in millions; and emphasized that eliminating that position is ill
advised.
Mr. Shepherd stated that basic services and priorities must be supported.
Mr. Runyon emphasized that we must help existing businesses in addition to bringing in new
businesses. There are other organizations such as KEDA, KCCDC, and OC Small Business
Center that are involved in economic development.
Mr. McConnell believed that economic development should benefit the entire city not just one
area. He expressed concerns about project cost overruns and that the projects lack oversight.
Mrs. Arends believed that projects are nearing completion and need a project administrator who
can get this work done. If we do not ackowledge the need for economic development, we would
be shortsighted; and asked if there are any staff available in Public Works to manage new
projects. Phil Williams answered no.
Mr. Wofford stated that what is important is the work done behind the development of the
projects; also found it interesting that streets are a priority and yet funding has not been isolated
for those needed projects.
Mr. GehrinQ believed we should increase the scope of economic development efforts.
Ms. Robinson hoped for clarification on the position's role, agreed that redevelopment should be
city wide; and asked if Public Works can support this project. Mayor Bozeman said that there is
no one else besides Gary Sexton who is seeking project funding; and that no one in Public Works
Department is available to seek funding.
Mrs. Arends added that construction projects brings in revenue too.
Mr. Maupin summarized that the project title was changed recently to reflect that he is more
involved in redevelopment projects rather than economic development, but his duties do include
some economic development work.
08:33:45 A-M/S/F (Shepherd, Runyon) Move to amend the Proposed 2009 Budget related to
Ordinance No. 5071 to refled the elimination of the Redevelopment Projects Administrator
position; and further amend the 2009 Budget to authorize the City Financial Services Director to
increase the additional expenses necessary to carry out that action; and further transfer the
Redevelopment Project Assistant to Public Works to support the existing project work.
City Council Reg. Mtg. Minutes
Wednesday, December 3,2008
Page 7 of 9
Voted in favor of the Motion: Runyon, Shepherd, Robinson
Voted against the Motion: Arends, Wofford, Gehring, McConell, Brockus, Maupin
Amending Motion Failed: 3-Yes; 6-No
08:34:31 Amending Motion was made and seconded...
President Maupin re-opened the public hearing for public comments. With no public comments,
discussion by Council Members continued...
Mr. Brockus asked how many children were served by the program. Mr. Birkenthal answered
that even if sites were reduced that the School District can make up the difference if the program
were discontinued. Approximately 30 children per site are served lunch.
Mr. McConnell asked how many children are city residents. Mr. Birkenthal answered that this is
a drop-in program and no documentation is required.
Ms. Robinson believed that this is an outstanding program and the city should provide funding.
Mr. Runyon asked if schools provide the meals and who received those meals. Mr. Birkenthal
answered yes and those meals are provided to low income children.
Mr. Shepherd provided testimony on one student who benefited from the program and later
became a volunteer.
Mrs. Arends supported this amendment; hoped the public, businesses, and civic groups would
offer support towards this program to help the youth; and recommended that the City
communicate with Olympic College to arrange for possible volunteers.
Mayor Bozeman indicated that Boys and Girls Club has supported this program.
Mr. Gehrinq agreed that this is a worthwhile program but believed that the City should look at
financial responsibility and needs.
Ms. Robinson asked if this funding were approved would the Mataan Park site be included as part
of the program. Mr. Birkenthal answered that is possible.
Mr. Maupin asked if we received contributions, could the funding be put back into the budget. Ms.
Lvon stated that the City could seek contributions, but that it would be risky to include those funds
not yet received on the revenue side of the budget.
08:52:50 A-M/S/C (Shepherd/ Runyon) Move to increase the Playground Express Program
authorization by $12,000.
Voted in favor of the Motion: Shepherd, Robinson, Arends, McConnell, Brockus, Runyon
Voted against the Motion: Wofford, Gehring, Maupin
Amending Motion Carried: 6-Yes; 3-No
8:53:40 Amending Motion was made and seconded...
President Maupin re-opened the public hearing for public comments. With no public comments,
discussion by Council Members continued...
Mr. Maupin asked what financial impact this change would have on the City. Ms. Lyon answered
that funding would be taken away for capital projects such as Parks Development $200,000,
$150,000 for Harborside Park and Commons, and $105,000 for the Boardwalk. Mr. Williams
stated that if the Streets Department were to receive increased funding, then Public Works would
pursue some paving projects in 2009.
City Council Reg. Mtg. Minutes
Wednesday, December 3, 2008
Page 8 of 9
Mr. Brockus asked if money were taken from the boardwalk, what then? Mr. Williams stated that
next year permit work was scheduled to be done. Any funds taken away will mean Public Works
will have to secure another source of funding to continue the process. Gary Sexton was
concerned that the financial impact would not be to the Harborside project but to investors like Ron
Sher. Mr. Birkenthal stated that the REET funds are used to match grant contributions for Lions
Park renovation, Blueberry Park redevelopment; and projects at Kiwanis Park and Warren
Avenue Playfield.
Mike Shepherd had asked for detail prior to the meeting. Ms. Lyon clarified that the impacts were
discussed at the November 18 budget workshop, but unfortunately Mr. Shepherd was absent.
Ms. Arends did not support this amendment.
Mr. Runyon hoped that Council would consider that infrastructure is deteriorating and that streets
are one of the Council's own priorities.
Mr. Gehrin~ reiterated that we need to support our core responsibilities.
Mr. McConnell asked how funding would impact Public Works; and continued to state that he
could not support this amendment. Mr. Williams answered that currently, 2 staff have been
moved around given less street work is being done. However, if Public Works were to receive
funding then staffing would need to be restored.
Mr. Maupin did not support placing construction funds in one pot.
Mr. Shepherd stated that REET funding looks tied up next year and that Council should consider
capital projects during next year's budget development.
09:16:40 A-M/S/F (Runyon/Robinson) Move to amend Ordinance 5071, Bremerton City 2009
Budget, to transfer all Real Estate Excise Tax (REET) funding received by the City over the
$210,000 obligated to the Government Center Debt Service to the Streets Fund.
Voted in favor of the Motion: Robinson, Brockus
Voted against the Motion: Arends, Wofford, Gehring, McConnell, Runyon, Shepherd, Maupin
Amending Motion Failed: 2-Yes; 7-No
Council Members then discussed the Main Motion...
Mr. Brockus asked for clarification on bumping with respect to employees Annie Hensel and
Hillary Hamilton who spoke earlier. Mr. Williams summarized that union contracts extended
probationary periods from 6 months to one year and both employees are still within their
probationary period. Probationary employees are not entitled to be on a "call back" list but that this
request is not unreasonable. Ms. Conley responded that bumping can be negotiated as part of
the contract process. However, the City can not take action tonight regarding 2 positions. The
proper venue would be to negotiate with the Teamsters.
Mr. Runyon was satisfied with the results of the discussion tonight.
Mr. Shepherd stated that we may be looking at budget amendments in 6 months.
Mr. Maupin emphasized that the really hard work was done by staff in the last 5 months to make
up the $4.4 million shortfall.
Mr. Gehrin~ was concerned about spending money that we do not have.
City Council Reg. Mtg. Minutes
VVednesday, December 3, 2008
Page 9 of 9
09:25:48 M/S/C/U (Arends/VVofford) Move to approve Ordinance No. 5071 adopting the City of
Bremerton 2009 Annual Budget as amended.
COUNCIL MEMBER REPORTS
Brad GehrinQ congratulated Char Burnette and Laura Lyon on the new BKAT studio; and
encouraged people to attend the VVinter VVarmer Food Drive on December 6.
Adam Brockus announced that Seniors Uncovering Money ~olutions (SUM$) will be holding a
Holiday Bake Sale on Monday, December 8 from 9:00 AM to 3:00 at the Bremerton Senior Center
9:00 AM to 3:00 PM at 1140 Nipsic Avenue. For more information, please contact the Parks
Department at (360) 473-5357; and invited people to attend VVinterfest on Friday, December 5.
Roy Runyon mentioned that he volunteered with his wife in serving food at Bremerton Food Line
before Thanksgiving.
Nick Wofford thanked Laura Lyon and Finance staff for their hard work on the budget.
VVith no further business, President Maupin adjourned the Council Meeting at 9:28 PM.
Prepared and Submitted by:
tt~- .~
CHRISTINE GR~IER
Council Assistant
Attest:
CAROL ETGEN, City Clerk
VVILL MAUPIN, City Council President
VVM:CE:ls:cg
DATE SUBMITTED:
BILL #
()e-~G&
5C
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
........................................................................................
Committee Meeting Date: N/ A
COUNCIL MEETING Date: ~r.e.VKke..v- )7, .;u:::o8
Department: City Council .
Presenter: Will Maupin,
Council President
Phone: (360) 473-5280
SUMMARY: Attached is a summary ofthe City Council Meeting held 1Jec...e..~er lO I ;;;J..oofJ.
SUBJECT: City Council Meeting Minutes
for meeting of
~ lOt :2..ooCO
ATTACHMENTS: Meeting Minutes for l).ec_e.YVl.b0V' 101 :;LaoS.
FISCAL IMPACTS (Include Budgeted Amount): N/A
APPROVALS:
DEPARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
Council President
N/A
N/A
N/A
COMMITTEE CHAIR
COUNCIL PRESIDENT:
B
/{{ Jd!f.Y4/v~
CONSENT AGEN3JD
GENERAL BUSINESS D
PUBLIC HEARING D
RECOMMENDED MOTION: Move to approve the Consent Agenda as presented.
COUNCIL ACTION: D Approve D Deny D Table
D Continue 0 No Action
DIGITAL RECORDING
CITY COUNCIL MEETING MINUTES
VVednesday,December10,2008
The weekly meeting of the City Council of the City of Bremerton was called to order in the City
Council Conference Room 603, of the NORM DICKS GOVERNMENT CENTER, 345 6th Street,
Bremerton, VVashington, VVednesday, December 10, 2008, at 5:00 PM, with Council President
VVill Maupin presiding. Council Members present were Nick VVofford, Carol Arends, Dianne
Robinson, Mike Shepherd, Roy Runyon, Adam Brockus, Cecil McConnell, and Brad Gehring.
Legislative Assistant Lori Smith was present to provide staff support.
President Maupin announced that the Study Session was open to the public, but there would
be no opportunities for input or participation; that no action will be taken, and the content of
these items is subject to change; and that the Executive Session to be held later in the meeting,
would be closed to the public, but no action would be taken.
A. NO DISCUSSION ITEMS
1. Re-Appointment of Dennis Treger, CPA to the Audit Committee; and Carol Arends,
Audit Committee Chair Consent
2. Interlocal Agreement between Kitsap County Health District and City of Bremerton for
Illicit Discharge Detection Elimination (lODE) Grant - Kathleen Cahall, VVater Resources
Manager; and Cecil McConnell, Public VVorks Committee Chair Consent
3. Contract Award to UNIMARK CONSTRUCTION for Public VVorks & Utilities VVarehouse &
Maintenance Building Addition - Michael Mecham, City Engineer; and Cecil McConnell,
Public VVorks Committee Chair Consent
4. Contract Award for Construction of Airport Extension VVater Main - Michael Mecham,
City Engineer; and Cecil McConnell, Public VVorks Committee Chair Consent
5. Contract Change Order with NATIONAL INDUSTRIAL PAINTING, INC. for Reservoir 10 South
Interior Coating Replacement - Michael Mecham, City Engineer; and Cecil McConnell,
Public VVorks Committee Chair Consent
B. FULL DISCUSSION ITEMS
1. President Maupin recessed the meeting for a 5-Minute EXECUTIVE SESSION tlO
discuss "Labor Negotiations" per RCVV 42.30.140 (4)(b)
2. Council Members then discussed the Proposed Ordinance to amend the 2008
Budget (Final Amendment) - Cathy Johnson, Interim Finance Director; and Nick
VVofford, Finance Committee Chair General Business
C. GENERAL COUNCIL BUSINESS
1. Council Committee Reports
2. Discussion on Election of 2009 Council President (scheduled to take place on
January 7,2009)
President Maupin adjourned the Study Session at 7:25 PM.
City Council Reg. Mtg. Minutes
VVednesday, December 10, 2008
Page 2 of 2
Attest:
CAROL ETGEN, City Clerk
VVILL MAUPIN, City Council President
VVM:CE:ls:cg
p~~
LORI SMITH
Legislative Assistant
...................................................~.....................................
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
BILL# 0 B - :Lft;'7
5])
DATE SUBMITTED:
SUBJECT:
InterlocaI Agreement between
Kitsap County Health District and City of
Bremerton for IDDE Grant
Committee Meeting Date:
COUNCIL MEETING Date:
Department:
Presenter:
Phone:
December 10, 2008
December 17, 2008
Public Works & Utilitie~
K. Cahall, Wtr Re:s Mgr
473-2315
SUMMARY: The Kitsap County Health District (KCHD) was awarded a Department of Ecology (E(;ology)
Stonnwater Implementation Grant to fund the Kitsap Regional Dlicit Discharge Detection and Elimilllation
(IDDE) Clean Runoff Project to coordinate stonnwater pollution prevention activities for several Kitsap
County jurisdictions, including Bremerton. The Puget Sound Partnership cites stormwater as the leading
contributor to water quality pollution of urban waterways in the state. An illicit discharge is any discharge to a
municipal separate stormwater sewer that is not composed entirely of stonnwater. We detect and eliminate
these discharges by monitoring stormwater outfall pipes during dry weather and inspecting commercial and
government facilities to ensure proper waste disposal practices are being followed. This grant will pay for the
Stonnwater Utility to complete this work which is required to be perform~d by the City's stormwater p'ermit.
ATTACHMENTS:
Interlocal Agreement between Kitsap County Health District and City of Bremerton for IDDE Grant
FISCAL IMPACTS (Include Budgeted Amount):
The grant will pay for the Stormwater Utility to complete the following tasks by June 30, 2010:
Task 1 Stormwater System Mapping $ 2,250
Task 2 Refine Stormwater Outfall Screening $ 17,031
Task 3 Commercial Property InspectionlEducation $108,000
Task 4 Prepare Final Report $ 2,250
The City's portion of the grant is $129,531 which includes $81,604 in reimbursement and a match of $47,927.
The grant will support Bremerton in performing IDDE monitoring and inspections which were budgete:d to be
completed in the 2009 budget and will also be included in the 2010 budget.
APPROVALS: ~
DEPARTMENT DIRECTOR: ( ~'
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
COMMITTEE CHAIR ~-
COUNCIL PRESIDENT: .
CONSENT AGE1\~A
GENERAL BUSINESS 0
PUBLIC HEARING 0
RECOMMENDED MOTION:
It is recommended that the interlocal agreement be approved for Bremerton to be reimbursed for IDUE
activities and authorize the Mayor to finalize and execute the agreement with substantially the same terms and
conditions as presented.
COUNCIL ACTION: 0 Approve 0 Deny 0 Table
o Continue 0 No Action
Background Information for Public Works ComltDittee
Interlocal Agreement between
Kitsap County Health District and City of Brem,erton
December 9, 2008
The Kitsap County Health District (KCHD) was awarded a Department of Ecology (Ecology)
Stormwater Implementation Grant to fund the Kitsap Regional Illicit Discharge Detection and
Elimination (IDDE) Clean Runoff Project.
What is the problem with stormwater? Stormwater runoff is rain and snowmelt that flows iDff
developed land-such as roads, parking areas, rooftops and lawns-into nearby streams, rivers and
Puget Sound. This runoff poses a risk to the health of Puget SOlind by transporting a mixture iDf
pollutants such as petroleum prod~cts, heavy metals, animal waste, and sediments from construction
sites, roads, highways, parking lots, lawns, and other developed lands. The Puget Sound Partnership
cites stormwater as the leading contributor to water quality pollution of urban waterways in the state.
What is an illicit discharge and how do we detect and eliminate them? An illicit discharge is any
discharge to a municipal separate stormwater sewer that is not composed entirely of stormwatler.
Ex~ples are sewage, commercial discharges, process wastewater, and anything else that is not strictly
stormwater. An exception is water from :firefighting activities. We detect and eliminate these
discharges by monitoring stormwater outfall pipes during dry weather and inspecting commercial and
government facilities to ensure proper waste disposal practices are being followed.
Why did KCHD get this grant? Ecology issued stormwater permits to the smaller Washington
communities in 2007 to ensure these communities are working toward reducing stormwater's impact
on critical environments. The Stormwater Management Implementation Grant Program provides
needed funding to local communities for the management of stormwater through planning,
implementation, regulation, and prevention. Ecology awarded this grant to the KCHD to help
coordinate stormwater pollution prevention activities for several Kitsap County jurisdictions, including
Bremerton.
What will this grant pay for? Bremerton is required to perform IDDE as part of our stormwater
permit. The grant will pay for the City of Bremerton Stormwater Utility to complete the following
tasks by June 30, 2010:
Task 1
Task 2
Task 3
Task 4
Stormwater System Mapping
Refine Stormwater Outfall Screening
Commercial Property Inspection/Education
Prepare Final Report
$ 2,250
$ 17,031
$108,000
$ 2,250
The City's portion of the grant is $129,531 whicP.includes $81,604 in reimbursement and a match of
$47,927. The grant will support Bremerton in performing IDDE monitoring and inspections which
were budgeted to be completed in the 2009 budget and will also be included in the 2010 budget.
It is recommended that the interlocal agreement be approved so that Bremerton can be reimbursed for
the IDDE activities.
INTERLOCAL AGREEMENT
Between
KITSAP COUNlY HEALTH DISTRICT
And
THE CITY OF BREMERTON
This agreement is made and entered into between City of Bremerton, hereinafter referred to as
"City," and the Kitsap County Health District, hereinafter referred to as "District."
PERIOD OF PERFORMANCE
The period of performance of this agreement shall commence on December 1, 2008 and be
completed on June 30, 2011, unless terminated or modified as provided herein.
(
PURPOSE
The District was awarded a Stormwater Management Implementation Grant for the KitstlJ!.
Regional Illicit Discharge Detection and Elimination Clean Runoff Project. The purpose of
this agreement is to provide funds to the City to assist the District in carrying out the activities
specified in Exhibit A, Scope of Work.
QUALITY ASSURANCE
technical assistance for stormwater activities provided under the terms of this grant shall be
consistent with current City of Bremerton Stormwater Code Title 15 Chapter 15.04 and its
associated Stormwater Design Manual, the Illicit Discharge Detection and Elimination
Guidance Manual, and the Quality Assurance Project Plan specific to this project. However,
technical assistance, proposed practices, or project designs that do not meet these standards
may be accepted if approved in writing by the Washington State Department of Ecology
(Ecology).
REIMBURSEMENT AND CASH MATCH REQUIREMENT
As shown in Exhibit B, the City's total billing to the District shall not exceed $129,531.
Reimbursement to the City will be made, and shall not exceed $81,604. The City is therefore
responsible for an interlocal match of no less than $47,927. The City will submit monthly
invoices within 15 days of the end of each month. Invoices will itemize the tasks and work
performed. The City shall maintain adequate records to support billings under this
Agreement.
Interlocal Agreement
Ktisap Regional IDDE Project
Page 2 of 12
INDEMNIFICATION AND HOLD HARMLESS
1. The District shall not be liable under any contracts or obligations of the City, except as
otherwise provided pursuant to this Agreement, or for any act or omission of the City
or the City's officers or agents, and the City agrees to defend, indemnify and hold
harmless the District from any and all losses, damages, costs and expenses (including
reasonable attorneys' f~s) that are caused by or arise out of any omission, fault,
negligence or other misconduct by the City, its employees, independent contractors or
volunteers in connection with this Agreement.
2. The City shall not be liable under any contracts or obligations of the District, except as
otherwise provided pursuant to this Agreement, or for any act or omission of the
District or the District's officers, employees or agents, and the District agrees to dE!fend,
indemnify and hold harmless the City from any and all losses, damages, costs and
expenses (including reasonable attorneys' fees) that are caused by or arise out of any
omission, fault, negligence or other misconduct by District, its employees, independent
contractors or volunteers in connection with this Agreement.
3. The District and the City agree to notify each other of claims made related to this
agreement
4. Solely for purposes of these indemnification and hold harmless provisions, each party
waives its immunity under Title 51 (Industrial Insurance) of the Revised Code of
Washington and acknowledges that this waiver was mutually negotiated by the parties.
5. These indemnification and hold harmless provisions shall survive the expiration or
termination of this Agreement.
INSURANCE - Workers Compensation. The City agrees to comply with all State requirements
related to Workers Compensation Insurance.
STATUTORY AND REGULATORY COMPLIANCE
The District and the City shall comply with all applicable federal, state, and local laws,
ordinances, rules regulations, guidelines and standards applicable to any service provided
pursuant to this Agreement. Both parties agree to comply with provisions of the Americ.ms
with Disabilities Act and all regulations interpreting or enforcing such act.
NONDISCRIMINATION
(
The parties hereto shall not discriminate against anyone in providing services under this
Agreement on the grounds of race, color, sex, sexual orientation, religion, national origin,
creed, marital status, age, Vietnam era or disabled veterans' status, or the presence of any
sensory, mental or physical handicap.
2
Interlocal Agreement
Ktisap Regional IDDE Project
Page 3 of 12
CHANGES OR MODIFICATIONS
The District may, at any time, by written notification to the Oty, make changes within the
general scope of services to be performed under this Agreement. A contract amendment
reflecting such change shall be negotiated between both parties and an equitable adjustment of
cost or period of performance or both r,nay be made if required by the changes.
TERMINATION OF AGREEMENT
Either party may terminate this Agreement with thirty (30) days written notic~.
SPECIAL TERMS AND CONDITIONS
1. The City will be required to ensure that expenses and financial records comply with the
financial guidelines set forth in Administrative Requirements for Ecology Grants and Loans,
September 2005.
2. The City will abide by Ecology's General Terms and Conditions - SS-010 Rev. 04/04
(Appendix C)
3. The City will acknowledge the financial support of Ecology and the District.
ALL WRmNG CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or to bind any of the parties hereto.
KITSAP COUNTY
HEALTH DISTRICT
CITY OF BREMERTON
Chair, Kitsap County Board of Health
Mayor, City of Bremerton
Date:
Date:
3
Interlocal Agreement
Ktisap Regional IDDE Project
Page 4 of 12
EXHIBIT A
SCOPE OF WORK & BUDGET
Task 1 - Stormwater System Maooinl!
1. The City will update and complete GIS-based stormwater system mapping. Stormwater system maps will
include the location of storm outfalls, receiving waters, structural stormwater BMPs owned, operated, or
maintained by the jurisdiction and private properties. Field verification mapping may be performed
concurrent with commercial property inspections.
Total Task Cost: $2,250
Required Performance:
Complete tasks by 6/30/2010
Task 2 - midt Dischanze Detection and Elimination of Non-Stormwater Discharl!es
1. The City will perform/refine illicit Discharge Detection and Elimination (IDDE) screening according to the
illicit Discharge Detection and Elimination Guidance Manual (Center for Watershed Protection, Pitt, 2004)
for remaining stormwater outfalls not screened in their current program.
2. The City will develop and implement procedures to locate priority areas for IDDE, as recommended by Pitt,
2004. Procedures will include an evaluation of land uses, complaint areas, and areas with large spill
potential.
3. Sewer infrastructure, areas with onsite sewage system failures and streams with water quality problems, may
be included in these priority areas. IDDE will be performed in the high priority areas.
4. Outfalls with signs of illicit discharge will be investigated jointly by the City and the District.
5. The City, in partnership with the District will produce/refine written procedures relating to illicit discharge
detection and elimination: locating priority areas, assessing potential public or environmental threat, tracing
sources, and removing sources
Total Task Cost: $17,031
Required Performance:
Complete tasks by 6/30/2010
Task 3 - Commercial Prooerty Insoections and Education
1. City staffwill participate in training workshops for performing commercial property inspections.
2. The City will perform commercial property joint site visits within their jurisdiction. The City will notify
the targeted commercial property of the water quality problem and upcoming inspection site visit. This
notification will include general information about the impacts of illicit discharges and how to repoflt them.
3. Site visits will determine if the stormwater system requires maintenance and if illicit discharges are present.
Following this site visit, the City will notify the property owner of the satisfactory inspection resnlt or of the
deficiency needed to be corrected.
4. Follow-up site visits for maintenance will be performed by the City. The City may assist the District with
investigations of illicit discharges.
4
Interlocal Agreement
Ktisap Regional IDDE Project
Page 5 of 12
5. The City will provide properties identified with illicit discharges or severe lack of maintenance free
technical assistance and guidance. These properties will require additional focus and site visits by the City,
and possibly in partner with the District, to address stonnwater system structures, best management
practices, and possible enforcement actions.
6. Illicit discharges from sewer infrastructure will be jointly investigated by the Cjty and District, and may use
video inspection, dye testing or pressure testing methods (Sewer System Infrastmcture Analysis and
Rehabilitation, EPA/625/6-91/030, October 1991).
Total Task Cost: $108,000
Required Performance:
Complete tasks by 6/30/2010
Task 4 - Final Report
The City will submit a report to the District summarizing the activities performed in Tasks 1,2, and 3.
Total Task Cost: $2,250
Required Performance:
Complete tasks by 5/30/2011
5
Interlocal Agreement
Ktisap Regional IDDE Project
Page 6 of 12
EXHIBIT B
REIMBURSEMENT AMOUNT
AND MATCH REQUIREMENT
Upon submittal of invoices, products and progress reports by task, setting out time and
expenses meeting the requirements set forth by the State of Washjngton, the City shall be
reimbursed as follows:
The City will contribute an in-kind match of not less than
$81,604
$47,927
Total cash payment of
Total billirig not to exceed
$129,531
6
lnterlocal Agreement
Ktisap Regional IDDE Project
Page 7 of 12
EXHIBIT C
ECOLOGY GENERAL TERMS AND CONDmONS
GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements of
the Department of Ecology
A. RECIPIENT PERFORMANCE
All activities for which grantlfoan funds are to be used shall be accomplished by the RECIPIENT and
RECIPIENT's employees. The RECIPIENT shall only use contractor/consultant assistance if that has
been included in the agreement's final scope of work and budget.
B. SUBGRANTEE/CONTRACTOR COMPLIANCE
The RECIPIENT must ensure that all subgrantees and contractors comply with the terms and conditions
of this agreement.
C. THIRD PARTY BENEFICIARY
The RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this
agreement, the state of Washington is named as an express third-party beneficiary of such subcontracts
with full rights as such.
D. CONTRACTING FOR SERVICES (BIDDING)
Contracts for construction, purchase of equipment and professional architectural and engineertng
services shall be awarded through a competitive process, if required by State law. RECIPIENT shall
retain copies of all bids received and contracts awarded, for inspection and use by the DEPARTMENT.
E. ASSIGNMENTS
No right or claim of the RECIPIENT arising under this agreement shall be transferred or assigned by the
RECIPIENT.
F. COMPLIANCE WITH ALL LAWS
1. The RECIPIENT shall comply fully with all applicable Federal, State and local laws, orders, regulations
and permits.
Prior to commencement of any construction, the RECIPIENT shall secure the necessary approvals and
permits required by authorities having jurisdiction over the project, provide assurance to the
DEPARTMENT that all approvals and permits have been secured, and make copies available to the
DEPARTMENT upon request.
2. Discrimination. The DEPARTMENT and the RECIPIENT agree to be bound by all Federal and State
laws, regulations, and policies against discrimination. The RECIPIENT further agrees to affirmatively
support the program of the Office of Minority and Women's Business Enterprises to the maximum extent
possible. If the agreement is federally-funded, the RECIPIENT shall report to the DEPARTMENT the
percent of granUloan funds available to women or minority owned businesses.
3. Wages And Job Safety. The RECIPIENT agrees to comply with all applicable laws, regulations, and
policies of the United States and the State of Washington which affect wages and job safety.
4. Industrial Insurance. The RECIPIENT certifies full compliance with all applicable state industrial
insurance requirements. If the RECIPIENT fails to comply with such laws, the DEPARTMENT shall have
the right to immediately terminate this agreement for cause as provided in Section K.1. herein.
G. KICKBACKS
The RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in
this project to give up any part of the eompensation to which he/she is otherwise entitled or, receive any
fee, commission or gift in return for award of a subcontract hereunder.
H. AUDITS AND INSPECTIONS
1. The RECIPIENT shall maintain complete program and financial records relating to this agreement.
Such records shall clearly indicate total receipts and expenditures by fund source and task or object.
All grant/loan records shall be kept in a manner which provides an audit trail for all expenditures. 'All
records shall be kept in a common file to facilitate aLldits and inspections.
1
7
lnterlocal Agreement
Ktisap Regional IDDE Project
Page 8 of 12
Engineering documentation and field inspection reports of all construction work accomplished under this
agreement shall be maintained by the RECIPIENT.
2. All grant/loan records shall be open for audit or inspection by the DEPARTMENT or by any duly
authorized audit representative of the State of Washington for a period of at least three years after the
final grant payment/loan repayment or any dispute resolution hereunder. If any such audits identify
discrepancies in the financial records, the RECIPIENT shall provide clarification and/or make
adjustments accordingly.
3. All work performed under this agreement and any equipment purchased, shall be made available to
the DEPARTMENT and to any authorized state, federal or local representative for inspection at any time
during the course of this agreement and for at least three years following grant/loan termination or
dispute resolution hereunder.
4. RECIPIENT shall meet the provisions in OMS Circular A-133 (Audits of States, Local Governments &
Non Profit Organizations), including the compliance Supplement to OMS Circular A-133, if the
RECIPIENT expends $500,000 or more in a year in Federal funds. The $500,000 threshold for each year
is a cumulative total of all federal funding from all sources. The RECIPIENT must forward a copy of the
audit along with the RECIPIENT'S response and the final corrective action plan to the DEPARTMENT
within ninety (90) days of the date of the audit report.
I. PERFORMANCE REPORTING
The RECIPIENT shall submit progress reports to the DEPARTMENT with each payment request or such
other schedule as set forth in the Special Conditions. The RECIPIENT shall also report in writing to the
DEPARTMENT any problems, delays or a~verse conditions which will materially affect their ability to
meet project objectives or time schedules. This disclosure shall be accompanied by a statement of the
action taken or proposed and any assistance needed from the DEPARTMENT to resolve the situation.
Payments may be withheld if required progress reports are not submitted.
Quarterly reports shall cover the periods January 1 through March 31, April 1 through June 30, July 1
through September 30, and October 1 through December 31. Reports shall be due within thirty (30) days
folloWing the end of the quarter being reported.
J. COMPENSATION
1. Method of compensation. Payment shall normally be made on a reimbursable basis as specified in the
grant agreement and no more often than once per month. Each request for payment will be submitted by
the RECIPIENT on State voucher request forms provided by the DEPARTMENT along with
documentation of the expenses. Payments shall be made for each task/phase of the project, or portion
thereof, as set out in the Scope of Work when completed by the RECIPIENT and approved as
satiSfactory by the Project Officer.
The payment request form and supportive documents must itemize all allowable costs by major
elements as described in the Scope of Work. Instructions for submitting the payment requests are found
in "Administrative Requirements for Ecology Grants and Loans", part IV, published by the
DEPARTMENT. A copy of this document shall be furnished to the RECIPIENT. When payment requests
are approved by the DEPARTMENT, payments will be made to the mutually agreed upon designee.
Payment requests shall be submitted to the DEPARTMENT and directed to the Project Officer assigned
to administer this agreement.
2. Period of Compensation. Payments shall only be made for actions of the RECIPIENt pursuant to the
grant/loan agreement and performed after the effective date and prior to the expiration date of this
agreement, unless those dates are specifically modified in writing as provided herein.
3. Final Request(s) for Payment. The RECIPIENT should submit final requests for compensation within
forty~five(45) days after the expiration date of this agreement and within fifteen (15) days after the end of
a fiscal biennium. Failure to comply may result in delayed reimbursement.
4. Performance Guarantee. The DEPARTMENT may withhold an amount not to exceed ten percent
(10%) of each reimbursement payment as security for the RECIPIENT's performance. Monies withheld
by the DEPARTMENT may be paid to the RECIPIENT when the project(s) described herein, or a portion
thereof, have been completed if, in the DEPARTMENT'~ sole discretion, such payment is
2
8
Interlocal Agreement
Ktisap Regional IDDE Project
Page 9 of 12
reasonable and approved according to this agreement and, as appropriate, upon completion of an audit
as specified under section J.6. herein.
5. Unauthorized Expenditures. All payments to the RECIPIENT may be subject to final audit by the
DEPARTMENT and any unauthorized expenditure(s} charged to this granUloan shall be refunded to the
DEPARTMENT by the RECIPIENT.
6. Mileage and Per Diem. If mileage and per diem are paid to the employees of the RECIPIENT or other
public entities, it shall not exceed the amount allowed under state law for state employees.
7. Overhead Costs. No reimbursement for overhead costs shall be allowed unless provided for in the
Scope of Work hereunder.
K. TERMINATION
1. For Cause. The obligation of the DEPARTMENT to the RECIPIENT is contingent upon satisfactory
performance by the RECIPIENT of all of its obligations under this agreement. In the event the
RECIPIENT unjustifiably fails, in the opinion of the DEPARTMENT, to perform any obligation required of
it by this agreement, the DEPARTMENT may refuse to pay any further funds thereunder and/or
terminate this agreement by giving written notice of termination.
A written notice of termination shall be given at least five working days prior to the effective date of
termination. In that event, all finished or unfinished documents, data studies, surveys, drawings, maps,
models, photographs, and reports or other materials prepared by the RECIPIENT tinder this agreement,
at the option of the DEPARTMENT, shall become Department property and the RECIPIENT shall be
entitled to receive just and equitable compensation for any satisfactory work completed on such
documents and other materials.
Despite the above, the RECIPIENT shall not be relieved of any liability to the DEPARTMENT for
damages sustained by the DEPARTMENT and/or the State of Washington because of any breach of
agreement by the RECIPIENT. The DEPARTMENT may withhold payments for the purpose of setoff
until such time as the exact amount of damages due the DEPARTMENT from the RECIPIENT is
determined.
2. Insufficient Funds. The obligation of the DEPARTMENT to make payments is contingent on the
availability of state and federal funds through legislative appropriation and state allotment. When this
agreement crosses over state fiscal years the obligation of the DEPARTMENT is contingent upon the
appropriation of funds during the next fiscal year. The failure to appropriate or allot Such funds shall be
good cause to terminate this agreement as provided in paragraph K.1 above.
When this agreement crosses the RECIPIENT's fiscal year, the obligation of the RECIP1ENT to continue
or 90mplete the project described herein shall be contingent upon appropriation of funds by the
RECIPIENT's governing body; Provid~, however, that nothing contained herein shall preclude the
DEPARTMENT from demanding repayment of ALL funds paid to the RECIPIENT in accordance with
Section 0 herein.
3. Failure to Commence Work. In the event the RECIPIENT fails to commence work on the project
funded herein within four months after the effective date of this agreement, or by any date mutually
agreed upon in writing for commencement of work, the DEPARTMENT reserves the right to terminate
this agreement.
L. WAIVER
Waiver of any RECIPIENT default is not a waiver of any subsequent default. Waiver of a breach of any
provision of this agreement is not a waiver of any subsequent breach and will not be construed as a
modification of the terms of this agreement unless stated as such in writing by the authorized
representative of the DEPARTMENT.
3
9
Interlocal Agreement
Ktisap Regional IDDE Project
Page 10 of 12
M. PROPERTY RIGHTS
1. Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any
patentable property, the RECIPIENT may copyright or patent the same but the DEPARTMENT retains a
royalty-free, nonexclusive and irrevocable license to reproduce, publish, recover or otherwise use the
material(s) or property and to authorize others to use the same for federal, state or local government
purposes.
Where federal funding is involved, the federal government may have a proprietary interest in patent
rights to any inventions that are developed by the RECIPIENT as provided in 35 U.S.C. 200-212.
2. Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish
information of the DEPARTMENT; present papers, lectures, or seminars involving information supplied
by the DEPARTMENT; use logos, reports, maps or other data, in printed reports, signs, brochures,
pamphlets, etc., appropriate credit shall be given to the DEPARTMENT.
3. Tangible Property Rights. The DEPARTMENT's current edition of "Administrative Requirements for
Ecology Grants and Loans", Part V, shall control the use and disposition of all real and personal property
purchased wholly or in part with funds furnished by the DEPARTMENT in the absence of state, federal
statute(s), regulation(s), or policy(s) to the contrary or upon specific instructions with respect thereto in
the Scope of Work.
4. Personal Property Furnished by the DEPARTMENT. When the DEPARTMENT provides personal
property directly to the RECIPIENT for use in performance of the project, it shall be returned to the
DEPARTMENT prior to final payment by the DEPARTMENT. If said property is lost, stolen or damaged
while in the RECIPIENT's possession, the DEPARTMENT shall be reimbursed in cash or by setoff by the
RECIPIENT for the fair market value of such property.
5. Acquisition Projects. The following provisions shall apply if the project covered by this agreement
includes funds for the acquisition of land or facilities:
a. Prior to disbursement of funds provided for in this agreement, the RECIPIENT shall establish that the
cost of land/or facilities is fair and reasonable.
b. The RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel
prior to disbursement of funds provided by this agreement. Such evidence may include title insurance
policies, Torrens certificates, or abstracts, and attorney's opinions establishing that the land is free from
any impediment, lien, or claim which would impair the uses contemplated by this agreement.
6. Conversions. Regardless of the contract termination date shown on the cover sheet, the RECIPIENT
shall not at any time convert any equipment, property or facility acquired or developed pursuant to this
agreement to uses other than those for which assistance was originally approved without prior written
approval of the DEPARTMENT. Such approval may be conditioned upon payment to the DEPARTMENT
of that portion of the proceeds of the sale, lease or other conversion or encumbrance which monies
granted pursuant to this agreemeht bear to the total acquisition, purchase or construction costs of such
property.
N. SUSTAINABLE PRODUCTS
In order to sustain Washington's natural resources and ecosystems, the RECIPIENT is encouraged to
implement sustainable practices where and when possible. These practices include use of clean energy,
and purchase and use of sustainably produced products (e.g. recycled paper). For more information, see
www.ecy.wa.gov/sustainability.
o. RECOVERY OF PAYMENTS TO RECIPIENT
The right of the RECIPIENT to retain monies paid to it as reimbursement payments is contingent upon
satisfactory performance of this agreement including the satisfactory completion of the project described
in the Scope of Work. In the event the RECIPIENT fails, for any reason, to perform obligations required
of it by this agreement, the RECIPIENT may, at the DEPARTMENT's sole discretion, be required to
repay to the DEPARTMENT all grant/loan funds disbursed to the RECIPIENT for those parts of the
project that are rendered worthless in the opinion of the DEPARTMENT by such failure to perform.
4
10
Interlocal Agreement
Ktisap Regional IDDE Project
Page 11 of 12
Interest shall accrue at the rate of twelve percent (12%) per year from the time the DEPARTMENT
demands repayment of funds. If payments have been discontinued by the DEPARTMENT due to
insufficient funds as in Section K.2 above, the RECIPIENT shall not be obligated to repay monies which
had been paid to the RECIPIENT prior to such termination. Any property acquired under this agreement,
at the option of the DEPARTMENT, may become the DEPARTMENT'S property and the RECIPIENT'S
liability to repay monies shall be reduced by an amount reflecting the fair value of such property.
P. PROJECT APPROVAL
The extent and character of all work and services to be performed under this agreement by the
RECIPIENT shall be subject to the review and approval of the DEPARTMENT through the Project
Officer or other designated official to whom the RECIPIENT shall report and be responsible. In the event
there is a dispute with regard to the extent and character of the work to be done, the determination of the
Project Officer or other designated official as to the extent and character of the work to be done shall
govem. The RECIPIENT shall have the right to appeal decisions as provided for below.
Q. DISPUTES
Except as otherwise provided in this agreement, any dispute concerning a question of fact arising under
this agreement which is not disposed of in writing shall be decided by the Project Officer or other
designated official who shall provide a written statement of decision to the RECIPIENT. The decision of
the Project Officer or other designated official shall be final and conclusive unless, within thirty days from
the date of receipt of such statement, the RECIPIENT mails or otherwise furnishes to the Director of the
DEPARTMENT a written appeal.
In connection with appeal of any proceeding under this clause, the RECIPIENT shall have the
opportunity to be heard and to offer evidence in support of this appeal. The decision of the Director or
duly authorized representative for the determination of such appeals shall be final and conclusive.
Appeals from the Director's determination shall be brought in the Superior Court of Thurston County.
Review of the decision of the Director will not be sought before either the Pollution Control Hearings
Board or the Shoreline Hearings Board. Pending final decision of dispute hereunder, the RECIPIENT
shall proceed diligently with the performance of this agreement and in accordance with the decision
rendered.
R. CONFLICT OF INTEREST
No officer, member, agent, or employee of either party to this agreement who exercises any function or
responsibility in the review, approval, or carrying out of this agreement, shall participate in any decision
which affects his/her personal interest or the interest of any corporation, partnership or association in
which he/she is, directly or indirectly interested; nor shall he/she have any personal or pecuniary interest,
direct or indirect, in this agreement or the proceeds thereof.
S.INDEMNIFICATION
1. The DEPARTMENT shall in no way be held responsible for payment of salaries, consultant's fees, and
other costs related to the project described herein, except as provided in the Scope of Work.
2. To the extent that the Constitution and laws of the State of Washington permit, each party shall
indemnify and held the other harmless from and against any liability for any or all injuries to persons or
property arising from the negligent act or omission of that party or that party's agents or employees
arising out of this agreement.
T. GOVERNINGLAW
This agreement shall be governed by the laws of the State of Washington.
U. SEVERABILITY
If any provision of this agreement or any provision of any document incorporated by reference shall be
held invalid, such invalidity shall not affect the other provisions of this agreement which can be given
effect without the invalid provision, and to this end the provisions of this agreement are declared to be
severable.
5
11
Interlocal Agreement
Ktisap Regional IDDE Project
Page 12 of 12
V. PRECEDENCE
In the event of inconsistency in this agreement, unless otherwise provided herein, the inconsistency shall
b~ resolved by giving precedence in the following order: (a) applicable Federal and State statutes and
regulations; (b) Scope of Work; (c) Special Terms and Conditions; (d) Any terms incorporated herein by
reference including the "Administrative Requirements for Ecology Grants and Loans"; and (e) the General
Terms and Conditions.
SS-010 Rev. 04/04
12
DA TE SUBMITTED: 12/3/08
BILL #
og-:z.6~
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
5E
........................................................................................
SUBJECT: Award Contract for
construction of the PW&U Warehouse and
Maintenance Building Additions to
jlt1lf()a r1< &n ~t((jc-h an
Committee Meeting Date: 12/10/08
COUNCIL MEETING Date: 12/17/08
Department: Engineering
Presenter: Michael Mecham
Phone: 473-5288
SUMMARY: Sealed bids for construction of the project titled "PW&U Warehouse and Maintenance
Building Additions" were opened on December 4,2008. The engineer's estimate for this project's
Maintenance Addition is $137,000-$146,000 and Warehouse Addition is $266,000-$279,000. The
total Construction Estimate is $403,000-$425,000. Ia. bids were received for this project.
~;'Efm. ~(}5tn.t.c+rO{\. w~s the lowest responsive, responsible bidder with a bid of
$ ). 3 (mcludmg sales tax).
ATTACHMENTS: 1.) Council Summary; 2.) Photo; 3.) Bid Tabulation.
FISCAL IMPACTS (Include Budgeted Amount): The project is funded by Water and Wastewater
Funds. The engineer's estimate for construction was $$403,000-$425,000. There are sufficient funds
in both budgets.
APPROVALS: ~
DEPARTMENTDIRECTOR( ~
CITY ATTORNEY:
FINANCE DIRECTOR:
MA YOR:
COMMITTEE CHAIR
COUNCIL PRESIDENT:
(
CONSENT AGENDA ~
GENERAL BUSINESS 0
PUBLIC HEARING 0
RECOMMENDED MOTION: Move to award a contract in the amount Of$~70rI13 (including
sales tax) with Uf\.[ff\a.(k {j;f"6t111.~ for construction of the project titled "P &U Warehouse
and Maintenance Building Additions" and authorize the Mayor to finalize and execute the agreement
with substantially the same terms and conditions as presented.
COUNCIL ACTION: 0 Approve 0 Deny 0 Table
o Continue D No Action
COUNCIL SUMMARY
WAREHOUSE AND MAINTENANCE BLDG. ADDITIONS
Summary
To accommodate the future move of the Engineering department to the Oyster Bay
complex, the City needs to relocate the existing sign shop and personnel along with the
electronics department current storage area.
The sign shop and personnel will be moved into an extension of the warehouse at the
south side of the complex, and the electronics storage area will be moved into an
extension of the maintenance building.
Fiscal Summary
Sealed bids for construction of the project titled "PW&U Warehouse and Maintenance
Building Additions" were opened on December 4,2008. The engineer's estimate for this
project's Maintenance Addition is $137,000-$146,000 and Warehouse Addition is
$266,000-$279,000. The total Construction Estimate is $403,000-$425,000. ta. bids
were received for this project. ~ 1 () I Mti Irk c..o V\ S+r lA, +:~ was the lowest
responsive, responsible bidder with a bid of $ I-t 1 D ) I ':S'l-, ~ 3 (including sales
tax).
Warehouse and Maintenance Building Additions
Council Summary
December 2008
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WAREHOUSE AND MAINTENANCE BUILDING ADDITIONS
Warehouse Maintenance Washington State
Addition Addition Subtotal Sales Tax Grand Total
BIDDERS L.S. L.S.
Engineer's Estimate $141,500.00 $414,000.00 $35,604.00 $449,604.00
,-
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Rognlins, Inc. $280,008.00 $166,350.00 $446,358.00 $38,386.79 $484,744.79
Robinson Company $304,692.00 $152,188.00 $456,880.00 $39,291.68 $496,171.68
Fischer Gerneral Contracting $310,159.00 $167,008.00 $477,167.00 $41,036.36 $518,203.36
Blew's Construction $287,500.00 $199,400.00 $486,900.00 $41,873.40 $528,773.40
Coultas General Contracting $280,504.00 $211,651.00 $492,155.00 $42,325.33 $534,480.33
Lincoln Construction $283,801.00 $220,734.00 $504,535.00 $43,390.01 $547,925.01
Drury Construction $325,000.00 $185,000.00 $510,000.00 $43,860.00 $553,860.00
Serpanok Sonstruction $326,000.00 $184,000.00 $510,000.00 $43,860.00 $553,860.00
Beisley, Inc. $351,249.66 $243,719.58 $594,969.24 $51,167.35 $646,136.59
United Pacific Structures $435,000.00 $200,000.00 $635,000.00 $54,610.00 $689,610.00
DP Wain Construction $395,000.00 $249,207.00 $644,207.00 $55,401.80 $699,608.80
City of Bremerton
Bid Tabulation
Warehouse and Maintenance Building Additions
12/4/2008
DATE SUBMITTED: 12/3/08
BILL #
o 9 - ;lh CJ
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
5':
........................................................................................
Committee Meeting Date: 12/10/08
COUNCIL MEETING Date: 12/17/08
Department: Engineering
Presenter: Michael Mecham
Phone: 473-5288
SUBJECT: Award Contract for
construction of the 2008 Water Main
Improvements - Airport Extension to
~~r~o~ P4yf~rs
SUMMARY: Sealed bids for construction of the project titled "2008 Water Main Improvements-
Airport Extension" were opened on December 9,2008. The engineer's estimate for this project is
$340, 745.22. ~ bids were received for this project. --1:1 t.nJ#1'5~ p(1.r.rn~f"$ was the
lowest responsive, responsible bidder with a bid of $ J. "5 Ll-q S. "C> (including sales tax).
)
ATTACHMENTS: 1.) Council Summary; 2.) Photo; 3.) Bid Tabulation.
FISCAL IMPACTS (Include Budgeted Amount): The project is funded by the Port of Bremerton.
The engineer's estimate for construction was $340,745.22.
APPROVALS: ~ ,
DEP ARTMENT DIRECTOR~ -----l
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
COMMITTEE CHAIR
COUNCIL PRESIDENT:
~-;:~
CONSENT AGENDA J8L
GENERAL BUSINESS 0
PUBLIC HEARING 0
RECOMMENDED MOTION: Move to award a contract in the amount of$a"~,'t4I~.l.f1)(including
sales tax) with Henrl~r:sbn PtU'"{n~ for construction of the project titled "2008 Water Main
Improvements - Airport Extension" and authorize the Mayor to finalize and execute the agreement
with substantially the same terms and conditions as presented.
COUNCIL ACTION: 0 Approve 0 Deny 0 Table
o Continue 0 No Action
COUNCIL SUMMARY
2008 WA TERMAIN IMPROVEMENTS - AIRPORT EXTENSION
Summary
As part of the continuing development at the Port of Bremerton Airport, an additional
2600 feet of 16':mch water line needs to be constructed to service properties on the east
side of the airport property. This project has been identified in the Capital Improvement
Projects for the water system.
Fiscal Summary
The Port has obtained a grant through the Community Economic Revitalization Board
(CERB) that will pay for the construction of the new main. As part of the grant, the City
is to provide a match for the money in the form of completing the design for the project
and construction management.
Sealed bids for construction of the project titled "2008 Water Main Improvements-
Airport Extension" were opened on December 9,2008. The engineer's estimate for this
project is $340,745.22.
2008 Water Main Improvements - Airport Extension
Council Summary
December 2008
2008 WATERMAIN IMPROVEMENTS-AIRPORT EXTENSION
Engineer's Estimate Bowman Const. Henderson Partners Pape & Sons RG Construction
ITEM
NO. DESCRIPTION UNIT QUANTITY UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST
1 LICENSED SURVEYING L.S I S5.000.00 ,:iJIlJO 00 $2.690.00 $2,690.00 S3,000.00 53,00000 S6,000,00 ~(),OOO,tlO
2 FORCE ACCOUNT LS I $25,000 00 ~.:!:;,ooo.oo 525.000.00 $25.000,00 $25,000.00 S25,000 00 $25,000.00 $25,000 on
3 MOBILIZATION L.S I 5]2,7UO 00 ) I:!, 700.0U 59.355 Of) S9,~55.0[) $7,9UO 00 S7,900.oo S9,c}1] 00 S9,!l21.00
4 TRAFFIC CONTROL L.S. I 51,000.00 ~ I ,OUD.OO $1,895.00 S 1.895.0U $200.00 $2(JO.()O S3,612.00 ~3,(}12.00
5 REMOVAL OF STRUCTURES AND OBSTRUCTIONS L.S. I S1,000,00 SI,OOO.OO S500.00 $500.00 5500.00 5500.00 $528.00 $52800
6 TRIMMING AND CLEANUP L.S. 1 55,00000 S5,000.00 $2,150,00 51,150.00 5500.00 $500.00 51,219.20 SI,2IQ.20
7 CRUSHED SURFACING TOP COURSE C.Y. 21 $55.00 $1,155.00 518.33 !i>3B4.93 $20,00 S420.CJO $32.24 $u77 04
8 HMA CLASS B PAVEMENT PATCH C.Y. 15 5250,00 $3,750.00 5223.00 $3,345.00 $300.00 $4.:500.00 5201.84 53,027.60
9 DUCTILE IRON PIPE FOR WATERMAIN 16.IN. DIAM L.F. 2,529 $87.40 S22 '1,034.60 553.50 $135,30150 $54.00 $136,5M 00 $53.94 $130,..114.16
10 CONNECTION TO EXISTING MAIN EACH 1 53,000.00 53,000.00 $6,830,00 $6,830.00 52,500.00 $2,500.00 54,830.00 S4,830.00
11 BANK RUN GRAVEL FOR TRENCH BACKFILL C.V. 774 550.00 538,700.00 59.75 $7,54(1.50 $20,00 515,.:.180.00 $15,52 $11,01248
12 16-INCH DUCTILE IRON GATE VALVE EACH 7.0 56,000.00 $42.000.00 55,454.71 S38.18297 $5,000.00 535,000.00 54,407.92 )30.85544
13 FIRE HYDRANT ASSEMBLY EACH 1.0 55,000.00 55,000.00 $3,050,00 $3,050.00 $3,000.00 $3,000,00 54,266.00 $4,2b6.00
14 2-INCH AIR RELEASE AND VACUUM VALVE ASSEMBLY EACH 1.0 $3,000.00 $3,000.00 52,290,00 $2,290.00 $1,800.00 $1 ,800.00 52,484,00 52,484.0U
15 2-INCH BLOW OFF ASSEMBL V EACH 2 52,500.00 SS,(}OO.oo $875.00 $1,750.00 $1,200.00 $2,40().OO 51,278,80 S2.553.60
16 AUTOMATED FLUSHING STATION EACH I 54,000.00 ~..j,OOO.OO 54,200.00 $4,200.00 $6,000.00 $6,000 00 56,121.20 S6,12110
Total $376,339.60 $244,470.90 $244,766,00 $249,221.82
State Retail Sale Taxe 8.6% $32,365.21 $21 024.50 $21,049.88 $21,433,08
Total $408,704,81 $253,357,00 $265,495.40 $265,015,80 $270,654.90
CiZI' of BreIlW,.WII
/ild rajm/<JuOII
:1008 lV/lfi.'rlllllrll JIIJ/JrO\'jJJ!I(.ltls...IJl11Of I EncmwlI
/21912008
2008 WATERMAIN IMPROVEMENTS-AIRPORT EXTENSION
Nor Tec Canst. LydelConst. RV & Associates Stan Palmer Canst. Archer Canst.
ITEM ~
NO. DESCRIPTION UNIT QUANTITY UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST
1 LICENSED SURVEYING L S. I 54,000.00 S-l,OOO no $2,500.00 S2,500.00 S5,500.00 .~;'i,;'i(IlI,lJ() 55,000.00 S5,00\.l 00 $6,00000 'f,(l,OOO.OO
2 FORCE ACCOUNT L.S. I $25,000.00 $25.()l)llO() 525,000.00 $25.00000 525,000.00 ~25,(Jl)n.O() 525,000.00 $25.00000 $25,000.00 <:-25,OUO 00
3 MOBILIZATION LS. I $25,000.00 S25,OUU.OO $IO,UOO.OU $10,00000 $9,50000 S9,5000() $2.500JlO 52,500.00 S26.000.00 s~(),OOO (Jo
4 TRAFFIC CONTROL L.S. I $1.00 ~1.0U 5100.00 $100.00 $170.00 $170.00 5500,00 $50U.OU 51,000.00 ~1.!lUU 00
5 REMOVAL OF STRUCTURES AND OBSTRUCTIONS LS. I $1.00 SI uu $100.00 ,IO(J.(KJ $960.00 $<)6000 51,000.00 $1,000.00 51,000,00 $1,00000
6 TRIMMING AND CLEANUP LS. 1 51,500.00 $1,50000 55,000.00 55,000,00 53,450,00 53.-150.00 52,000.00 $2,000.00 $1,400.00 Sll,-IOO.OO
7 CRUSHED SURFACING TOP COURSE C.Y. 21 523.00 $-1fo1J.OO 530.00 $bJO,OO $40.00 $1140,00 $53.00 ~I.I 13.00 $25.00 S525.00
8 HMA CLASS B PAVEMENT PATCH C.Y. 15 $165.00 52,47500 $215.00 53,225.UO $235.50 $3.532.50 5350.00 $5,250.00 $510,00 $i ,650.00
9 DUCTILE IRON PIPE FOR WATERMAIN 16-IN, DIAM LF, 2,529 $54.50 $137,83050 $57 25 $144,785.25 $57.00 ';1~4.153 00 $61.00 SI5-1,26900 $50.00 S 120,45000
10 CONNECTION TO EXISTING MAIN EACH 1 $5,000,00 55,000.00 $4,500 00 S4,5UU.OO 54,300.00 $4,](}{},00 $4,500.00 $4,500.00 $3,000.00 53,000.00
11 BANK RUN GRAVEL FOR TRENCH BACKFILL cx 774 $0.01 $7.74 $6.00 S4,6~..a 00 $17.40 $13,4&7.60 $14.00 $10,836.00 $15,00 511,610.00
12 i6-INCH DUCTILE IRON GATE VALVE EACH 7.0 $6,000.00 $42.000.00 $6,275.00 $43,925.00 $5,215.00 $3b,505DO $5,000.00 $35,000.00 $6,000.00 5-12,000.00
13 FIRE HYDRANT ASSEMBLY EACH 1.0 $3,860.00 53,HoO.OO $3,720,00 $3,720,00 54,250,00 .4,25000 $4,300,00 54,300.00 $3,600.00 S3,600 00
14 2-INCH AIR RELEASE AND VACUUM VALVE ASSEMBLY EACH 1.0 Sl,BOO.OO $1,800.00 $1,800,00 $1,80000 51,900.00 SI,900.00 $2,300.00 $2,300.00 $2,000,00 ':o2,OOO.()(t
15 2-INCH BLOW OFF ASSEMBLY EACH 2 519.65 :;'3970 51,200.00 $2,-100 00 $1,010.00 5i2,O:W.OO $1,400.00 S1,HOO.OO $1,200,00 S1,-I00.00
16 AUTOMATED FLUSHING STATION EACH I S6,500,UO $6.50000 $6,000.00 So,OOO 00 $4,225.00 S..\,225.00 $5,000.00 S5,OOO.OO 54,600.00 <"-1/10000
Total $255.497,94 $256,329.25 $259,773,10 $261,368,00 $264,235.00
State Retail Sale Taxe (8.6% $21,972.82 $22 216.32 $22 340,49 $22.477.65 $22,724,21
Total $277.470.76 $280,545.57 $282,113.59 $283,845,65 $286,959,21
0/1' (lj ill <'11/1'/"10/1
Bid Tubl/l,l/lUlI
2r/OS Il'tlfL'/III/III1 Jmpral'l!IIICI't.~-..lllpO,.t C"f""sw//
/2.'9.']008
2008 WATERMAIN IMPROVEMENTS-AIRPORT EXTENSION
Les Russell Const. A & A Excavating JS & S Excavation Sound Excavation Rognlin's Inc.
ITEM
NO. DESCRIPTION UNIT QUANTITY UNIT CDST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST
1 LICENSED SURVEYING LS. I 53.200.00 S3.:100.00 ~3.000.00 ~J,lJ(!O DO 57.000.00 S7,OOOUO 53.125.00 $3,115.0{J ~3,625.00 $3,tl25 (j(J
., FORCE ACCOUNT LS. I $25.000,00 $25,000.00 .25.00000 S'5.01l0 ()() .25.000.00 'il25,000.00 525.000,00 525,OOO,Ou 525,000.00 $25,OUO 00
3 MOBILIZATION LS, I $6,800.00 $6,8()(j.()() $2},OOO.OO ~n.o(Jo 00 $11,000.00 \11,00U ou 'j,IJ,OUO.Oll SIJ,OUO.OO :i.13,59S.UO $13.51)5(l()
4 TRAFFIC CONTROL LS I $500.00 $500.00 51.000,00 $],000 DO 51,600,00 $1,600.00 5400.00 '$400 00 .615,00 S615.Uu
5 REMOVAL OF STRUCTURES AND OBSTRUCTIONS L.S. I 51.025.00 $1,02500 51.000,00 \] ,000 OU 5500,00 S50O.00 5500.00 $500.00 $1,010.00 $1,010.00
6 TRIMMING AND CLEANUP LS. 1 $5,700.00 $5.700.00 51,500,00 $] ,5UU 00 52,000.00 ~2,OOO,OO 56,300,00 S6.l(){).OO 55.760.00 S5,760 00
7 CRUSHED SURFACING TOP COURSE C.Y 21 534 00 $7l4.00 $20,00 $420.00 520 00 $4'0.00 534.00 $71-100 563.00 SI.323 00
6 HMA CLASS 8 PAVEMENT PATCH C.Y. 15 5260.00 5l,900.00 5200 00 ~J,OOO.UU .300.00 $.j.,500 00 5400.00 56,OOO.Ou 5545.00 $8,17500
9 DUCTILE IRON PIPE FOR WATERMAIN 16-IN, DIAM L.F, 2,529 554,00 $136.566,()() 556.00 $l-H),o~P.oo 552.50 $132.772.50 556,00 $141,624.00 556.25 $142.256.25
10 CONNECTION TO EXISTING MAIN EACH 1 $4,300.00 S4,l(){),OO $4,000,00 54,00000 $2.500.00 $2,500.00 $4.000.00 S4,OOO.OO $5,910.00 S5,910.0{)
11 BANK RUN GRAVEL FOR TRENCH BACKFILL C,Y. 774 $20,00 $15,480.00 $1.00 $77400 $22 00 117,028,00 520,00 $15,48000 $20.20 $1.5,634 RO
12 16-INCH DUCTILE IRON GATE VALVE EACH 7,0 $7.000.00 549.000.00 55,800.00 $40.600,00 $5,150.00 $36,050.00 $6,000,00 $42,000.00 $5,700,00 $39.900.00
13 FIRE HYDRANT ASSEMBLY EACH 1.0 $3,300.00 S3,lOO,OO 53,600.00 53,60000 $4,600.00 $4,bOO.OO $5,000,00 55,000,00 53.635,00 $3,6]5.00
14 2-INCH AIR RELEASE AND VACUUM VALVE ASSEMBLY EACH 1.0 $2.200,00 52,200.00 $3,000_00 53,000 00 $4,200.00 $4,200.00 $2,500.00 $2,500.00 $2,200,00 $2,200.00
15 2-INCH BLOW OFF ASSEMBLY EACH 2 $1,400.00 52,800 00 53.000.00 SCl,OOlJ.IJO 53,000.00 $u.OOO.OO 51,000.00 ~:?,OOU OU 51,050,00 't2,IOU 00
16 AUTOMATED FLUSHING STATION EACH I $6,200.00 56,200 110 56.000.00 S6,OOU.lJO 55,800.00 $5.800 Oil $5.000.00 S5,000,00 $4.670.00 $4,(J70 00
Total $266 685.00 $267,576.00 5271.970.50 $272.643,00 $275.409.05
State Retail Sale Taxe {8.G%. $22,934.91 $23,011.54 $23,369.46 $23,447.30 $23,665.18
Total $289,619.91 $290,587.54 $295,359.96 $296,090,30 $299,094.23
('[(1' oj Bn'!IIL'(fOlJ
11Id '1~lblj/"ll(}/l
1()08Irml'11II11;1t ImprOl'{W'I'IiI.\,-..j,JI'I1i'/ EnclJ!.:iOlI
Il/Y/){}()8
2008 WATERMAIN IMPROVEMENTS-AIRPORT EXTENSION
Talbot Excavating Primo Const. Northwest Cascade Glacier Const. Liden Land Dev.
ITEM
NO. DESCRIPTION UNIT aUANTITY UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST
1 LICENSED SURVEYING L.S. I 54,500.00 $4,500.00 52,640.00 $1,64000 53.700.00 '$3,7(J(J()(J 56.775.00 )(),775,(JO 53.500.00 $3,:50000
2 FORCE ACCOUNT L.S. I $25,000.00 ~25.000 00 525.000.00 $15,00000 525,000.00 525,000.00 $25.000.00 S15.000,00 $25.000.00 $25,OOO.{)O
3 MOBILIZATION L.S. I '1>1J,400.{)() S 13,400.0U S 13 ,U9U.UU $13,U90 Uf) S'O,lll(J{JU S20,IDO.OU $6,55':1 Oil ,')il,:'I52.0U S(l,OUU.OU $6,000.00
4 TRAFFIC CONTROL L.S. I $1.200.00 $1,200.00 $1,600.00 $1.60000 54.000.00 $-1,000.00 $565.00 ~5US.oU $1.00 $1.00
5 REMOVAL OF STRUCTURES AND OBSTRUCTIONS L.S. I 51,200.00 ~I ,20D.OO $915.00 $915.00 $3,000.00 53.00000 $880.00 SiHROOD $3.000.00 S3,OOO.OO
6 TRIMMING AND CLEANUP L.S. 1 $5.400.00 $5,400.00 52.365.00 Sl.365.00 $12,500.00 $12.500.00 $5.234.00 ~5.23"'.(){) $5.000.00 55.000.00
7 CRUSHED SURFACING TOP COURSE C.Y. 21 $3500 $735 DO $18.90 $396.90 530.00 $lJ30.00 536.00 $75600 $21.00 $441.00
8 HMA CLASS B PAVEMENT PATCH C.Y. 15 $270.00 1.4,050.00 5583.00 $8,74500 $575.00 58,625.00 $300.00 $-1,500.00 $150.00 $2,25000
9 DUCTILE IRON PIPE FOR WATERMAIN 16.IN. DIAM L.F. 2.529 $60,00 $15L,740.00 $64.80 SI63.879.:2O $51.00 SPR,1}7900 559.00 ~149,111 00 $59.96 SI51,c>J&.&4
10 CONNECTION TO EXISTING MAIN EACH , $8,200.00 $8,'00.00 $4,650.00 $.\,65U.Ol) $6,000.00 $o,UOO.OU 56,495.00 ~6,-1<J5,UO 56,881.20 S6,8bl.:W
11 BANK RUN GRAVEL FOR TRENCH BACKFILL CY. 774 81950 S15,09300 $14.75 $] [,416 50 517.00 $13,15800 524.75 $19,156.50 518.50 $14,319.00
12 16.INCH DUCTILE IRON GATE VALVE EACH 7.0 85.600.00 S3g,200.00 $5,600.00 $)9,200.0U 56.800.00 $47,60000 $6,77500 $-17,425.00 58,562.00 $59,934.DQ
13 FIRE HYDRANT ASSEMBLY EACH I.U 54.200.00 S4.200.UO $3,370.00 $3.370 00 55.000.00 $5,0IlU.OU 85,150.00 $5,15000 $4,800.00 S4,SOO.OO
14 2.INCH AIR RELEASE AND VACUUM VALVE ASSEMBLY EACH 1.0 52.500.00 S2,500.00 $2,678.00 $2.678 00 52.600.00 $2,800.00 83,597,00 $3.59700 $2,250.00 $2,250.00
15 2.INCH BLOW OFF ASSEMBLY EACH , $1.700.00 53.4UO.OO $1,450.00 $2,90000 51,500.00 $3,000.00 82.864.00 $5,72800 $3,325.00 $CI.650.00
16 AUTOMATED FLUSHING STATION EACH I 55.700.00 S5,700.00 $5,000.00 $5.000.00 56.000.00 $6,000.00 56,457.00 $6,45700 $6,540.21 S6,5-10.21
Total $285.518.00 $287,845.60 $290,092.00 $293.481.50 $298,185.25
State Retail Sale Taxa (8.6% $24,554.55 $24,754.72 $24.947.91 $25,239.41 $25,643.93
Total $310 072.55 $312.600.32 $315.039.91 $318.720.91 $323.829.18
lit), of BI/:/IlC/{OII
BldT"IJ//ILllicm
2008 Wr/te/'II/(I/II fmpl'uI'I.!1IlCIIf.I-Airport EI.:/(JIl.I/(l1l
12/9/2008
2008 WATERMAIN IMPROVEMENTS-AIRPORT EXTENSION
--
Tri-State Canst. Nova Canst. Construct Co. Beisley, Inc. Pivetta Brothers
ITEM
NO. DESCRIPTION UNIT QUANTITY UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST
1 LICENSED SURVEYING L S. I $3,000 00 53,000.00 $1,000.00 $1 ,000 ()(J $8,867 00 S,S,8lJ7(Xl 55,000.00 $5,00000 56.12000 5(l, 120 00
2 FORCE ACCOUNT L.S. I $25,000.00 $25,00000 525,000.00 ~J5,OOO.OO $25,000 00 $;5,00000 525,000.00 $2:i,otl\j 00 $25,000.00 $25,00000
3 MOBILIZATION L.S. I SI5,()()jJ.(){) )1 ;'i,OOO UU $3] ,UOO.OO 531,000.00 lIS,Uh6JJO S18,066.00 $7.000.00 S7,OOO,OU SlJ,IJ43.00 $13.9-13.00
4 TRAFFIC CONTROL L.S. I 54,000.00 $4,000.00 >100.00 S I UO.OO $4,664.00 $-I,6/l-lJJU $400.00 $4\J0.00 $2,750.00 S2,750.00
5 REMOVAL OF STRUCTURES AND OBSTRUCTIONS L.S. I 52,400.00 S2,..\OO.on $300.00 S30001l $16,900.00 'ii18,900 00 $900.00 $(J!JO 00 $5,304.00 $5.304.00
6 TRIMM ING AND CLEANUP L.S. 1 54,300.00 $4,300.00 51,000,00 ,1,000.00 51,930.00 $I,930.0(j 52,000.00 S2,UOO 00 532,239.00 $32,139.00
7 CRUSHED SURFACING TOP COURSE C.Y. 21 $40 00 SR40.00 $40.00 5840.00 $33.00 $693 OU $27.00 SS()7.UO $19.00 SJ91J.OO
6 HMA CLASS 8 PAVEMENT PATCH C.Y. 15 $200.00 $3.000 00 $100.00 $1,50000 $512.00 $7,680.00 $390.00 Si5.tl50.00 5231.00 $3,465.00
9 DUCTILE IRON PIPE FOR WATERMAIN 16-IN. DIAM L.F. 2,529 $65.00 SI6-1,385.00 $70.00 SI77.030,OO $62.00 $156,79800 $78.00 :ti197,2o'1 DO $55.00 S 139,095.00
10 CONNECTION TO EXISTING MAIN EACH 1 $12,000.00 5IJ,000.00 $2,000.00 $~,UUU UU 58,599.55 $8,599.55 $4,792.00 S4,71):!.JIO S42,422.00 $42,422.00
11 8ANK RUN GRAVEL FOR TRENCH BACKFILL C.Y. 774 S 1.00 S774.00 $5.00 $3,870.00 $17.80 $13,777.20 $22.00 $17,028.00 $19.00 'j;14,706.00
12 16-INCH DUCTILE IRON GATE VALVE EACH 7.U S7.000.00 $'-19,000.00 $6,000.00 $4'" ,000 00 $4,360.00 Si30,520 00 $7,000.00 $-19,000.00 S6,726.00 $47,0&2.00
13 FIRE HYDRANT ASSEMBLY EACH I.U $4,000.00 $4,OOO.OU $4,000.00 $4,OUO.00 ,3,002.00 $3,002.00 $3,600.00 $3,800.00 $2,726.00 $2,726.00
14 2-INCH AIR RELEASE AND VACUUM VALVE ASSEM8LY EACH 1.0 $2,500.00 $2,500.00 53,000.00 S3,OOO.00 $3,420.00 $3.420.n{) $2,160.00 $::!,HlOOO 52,046.00 $2,04800
15 2-INCH BLOW OFF ASSEMBLY EACH , $3,000.00 $(1,00000 53.000.00 $(i,000 00 '1,276.00 $2,552 ()(l $1,300.00 $2,WOOO $745.00 $1,490.01)
16 AUTOMATED FLUSHING STATION EACH I 55,000.00 $5,000.00 56,000.00 S8,OOO.OO 55,149.00 $5,14900 $5,760.00 ,!;5,7(IOOO 54,492.00 $4,.l92.00
Total $301.199.00 $306,640.00 $309,617.75 $329,119,00 $343.261.00
State Retail Sale Taxe la.6-fa $25,903.11 526,371.04 $26627.13 $28,304.23 $29,522.17
Total $327,102.11 $333,011.04 $336,244.88 $357,423,23 $372,803,17
{'II)'ofB/'Cl/h'/'WI/
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IJ!I)/:!()OS
DATE SUBMITTED: 12/3/2008
BILL #
08- ';270
5~
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
........................................................................................
SUBJECT:
CONTRACT CHANGE ORDER - National
Industrial Painting, Inc. - Reservoir No.1 0
South - Interior Coating Replacement
Committee Meeting Date: 12/10/2008
COUNCIL MEETING Date: 12/17/2008
Department: Engineering
Presenter: Michael Mecham
Phone: 473-5288
SUMMARY: Change Order Number 1 for the project titled "Reservoir No. 10 South - Interior
Coating Replacement" provides for exterior mechanical cleaning of both reservoir 1 OSouth and
lONorth and repairing the exterior coating of both reservoirs as needed. The estimated cost of the
change order is $30,141.00 including sales tax.
ATTACHMENTS: 1. Council Summary; 2. Photo; and 3. Change Order No. 1.
FISCAL IMPACTS (Include Budgeted Amount): The Water Fund 401 Maintenance Budget listed
under "Structures & Grounds - 54830" in the amount of $343,000 shall support this project. There
are adequate budgeted funds available for this work.
APPROVALS:
DEPARTMENT DIRECTOR.
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
. ~hSj
~;7, / C' ~...
COMMITTEE CHAIR ~ <-: ,,'?vrrV1/L.t/
COUNCIL PRESIDENT: p/'~/ ~..
CONSENT AGENDA)2I
GENERAL BUSINESS D
PUBLIC HEARING D
RECOMMENDED MOTION: Move to approve Change Order Number 1 for the project titled
"Reservoir No. 10 South - Interior Coating Replacement" and authorize the Mayor to finalize and
execute the agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: D Approve D Deny D Table
D Continue 0 No Action
COUNCIL SUMMARY
Reservoir No. 10 South -Interior Coating Replacement
Chanae Order Number 1
Summary
Reservoir 10 South is a 210,000-thousand gallon (O.210MG) ground supported
welded steel tank constructed in 1967. This reservoir is located at 5785 Imperial
Way SW in the Port of Bremerton Olympic Industrial Park on a shared site with
Reservoir 10 North, a one million gallon reservoir.
The contract to replace the interior coating of Reservoir 10 South was awarded
on October 1, 2008 to National Industrial Painting, Inc. Work has progressed on
the interior coating work and is almost complete.
Both reservoirs are streaked with moderate algae growth and the exterior
coatings on both reservoirs are showing signs of deterioration. Most of the
deterioration is occurring at the base of each reservoir where water sits on the
horizontal base flanges and anchor points. The change order will provide
exterior mechanical cleaning and repair of the exterior coating as needed. Most
of the coating repairs will be made at the base of the reservoirs. The total lump
sum cost for this change order is $30,141.00 including sales tax.
Previous lead sampling has identified that the original exterior coatings for both
reservoirs contain lead based paint. Complete removal and replacement of the
exterior coating would require encapsulating each reservoir in its entirety with
scaffolding and plastic in order to contain any lead based paint that is removed.
The localized repairs that are anticipated with this change order can be
individually encapsulated.
Although the exterior coating warrants attention now, the expense associated
with total encapsulation and exterior coating removal would be cost prohibitive in
the 2008 Budget. The coating repair should extend the life of the exteriqr coating
5-8 years at which time total replacement of the exterior coatings should be
budgeted and pursued.
Fiscal Summary
The Water Fund 401 Maintenance Budget listed under "Structures & Grounds -
54830" in the amount of $373,000 shall support this project. $30,000 of this
amount was initially budgeted for pressure washing which has not been
expended. There are adequate budgeted funds available for this work. Currently
identified costs that will be applied to this budget total $305,788.00. The lump
sum bid for this change order is $30,141.00, which results in a remainder of
$37,071.00 in the budget.
City of Bremerlon
Reservoir No. 10 South - Interior Coating Replacement
Change Order Number 1
December 2008
Reservoirs ION and 108 located at the entrance to the Port of Bremerton Industrial Park.
Reservoir ION holds 1 million gallons and was constructed in 1967.
The exterior was last coated in 1997 and the interior is the original 1967 coal tar.
Reservoir 108 holds 210,000 gallons and was constructed in 1967.
The exterior was last coated in 1997 and the original coal tar interior is currently being replaced with epoxy.
CITY OF BREMERTON
CHANGE ORDER
CONTRACT CHANGE ORDER NO: One
PROJECT NAME: Reservoir No.10S -Interior Coating Replacement
PROJECT NO:
45126
CONTRACTOR: National Industrial Painting, Inc.
ORIGINAL CONTRACT AMOUNT:
$38,393.00 DAYS:
0.00 DAYS:
65
PREVIOUSLY APPROVED CHANGES:
o
THIS CHANGE:
$27,754.00 DAYS:
39
REVISED CONTRACT AMOUNT:
$66,147.00 DAYS:
104
This Change Order covers changes to the subject contract as described herein. The Contractor shall
construct, furnish equipment and materials, and perform all work as necessary or required to
complete the Change Order Items. The increase or decrease in contract price shown below does not
include sales tax.
DESCRIPTION OF CHANGES
INCREASE IN
CONTRACT
AMOUNT
($)
(DECREASE) IN
CONTRACT
AMOUNT
($)
CONTRACT
TIME
EXTENSION
(DAYS:)
o .-
I'- I'-
.- .-
~ Q)
::J :;
0:: 0::
X Provide exterior mechanical cleaning of Reservoir 10S and 10N $27,754.00 39
and complete spot repairs of exterior coatings as needed.
NET CHANGE IN CONTRACT AMOUNT $27,754.00 39
INCREASE OR (DECREASE)
Contractor acknowledges and accepts that this Change Order constitutes final settlement of all claims
of any kind or nature arising from or connected with any work either covered or affected by this
Change Order, including, without limitation, claims related to contract time, on-site or home office
overhead, or lost profits. Nothing in this Change Order shall limit the City's right to bring a claim for
past performance.
The undersigned Contractor approves the foregoing Change Order as to the changes, if any, in the
contract price specified for each item, including any and all supervision costs and other miscellaneous
CONTRACT CHANGE ORDER NO: ONE
PROJECT NAME:
costs relating to the change in work, and as to the extension of time allowed, if any, for completion of
the entire work due to said Change Order.
This document will become a supplement of the contract and all provisions will apply hereto. It is
understood that this Change Order shall be effective when approved by the City of Bremerton.
The parties whose names appear below warrant that they are authorized to enter into a change order
that is binding on the parties of this contract. In addition, Contractor warrants that it has or will inform
the surety of this change, and shall take appropriate action to modify any bonds required under the
contract to address this change.
RECOMMENDED:
PROJECT ENGINEER
Date
RECOMMENDED:
CITY ENGINEER I DIRECTOR OF PUBLIC WORKS
Date
ACCEPTED:
CONTRACTOR
Date
APPROVED:
MAYOR
Date
APPROVED AS TO FORM:
ATTEST:
Bremerton City Attorney
City Clerk
Page 2 of2
National Industrial Painting, Inc.
3131 Louise St. W.
University Place, W A 98466
Ph: (253) 564-1760 Fax: (253) 564-7361
November 7,2008
To: City of Bremerton
Attn: Ned Lever
Re: Cleaning and repair water reservoir # 10 and adjacent reservoir
The following pertains to both reservoirs:
. Wash, down of reservoir with detergent, hand brush and rinse
. Sandblast corrosive areas to SP-I0 near white and prime
. Scrape loose paint and feather edges on lower wall
. Cover ground around tank: to prevent contamination during blasting/grinding
. Utilize shrouded flap disc grinders hooked to HEP A vac
. Proper disposal of waste
. Prime lower walls up to first weld seam with TNEMEC Series 27 Typoxy
. Finish coat up to first weld seam with TNEMEC series 73 Endura Shield
. Color to match existing
Cost for Reservoir # 10
Sales tax 8.6%
Total Cost
$11,604.00
998.00
$12,602.00
Cost for Adjacent Reservoir
Sales tax 8.6%
Total Cost
$16,150.00
1.389.00
$17,539.00
Please call if you have any questions or comments about this bid. Thank: you for your
time and consideration. Cell # (253) 307-9836
Respectfully Submitted,
Chris Pickering, President
National Industrial Painting, Inc.
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
BILL# 08- '2. 71
5#
DATE SUBMITTED: December 3,2008
........................................................................................
SUBJECT: Re-Appointment of
Dennis Treger, CPA
to the Audit Committee
Committee Meeting Date: December 10,2008
COUNCIL MEETING Date: December 17, 2008
Department: Auditor
Presenter: Carol Arends
Phone: (360) 473-5280
SUMMARY: The Certified Public Accountant (CPA) position on the Audit Committee is
designated by the City Council per Article III, Section 18 of the City Charter and
Chapter 2.18 of the Bremerton Municipal Code. Mr. Treger is a partner in the
Bremerton CPA firm BALL & TREGER. He has significant experience in
governmental accounting and auditing. It is recommended that Dennis Treger, CPA
be re-appointed for a three-year term ending December 31, 2011.
ATTACHMENTS: None
FISCAL IMP ACTS (Include Budgeted Amount): None
APPROVALS:
DEPARTMENT DIRECTOR:
CITY ~\ TTORNEY:
FIN~\NCE DIRECTOR:
M~\ YOR:
~
COMMITTEE CHAIR:
COUNCIL PRESIDENT:
~~
~. ~/.
CONSENT AGENDA rxI
GENERAL BUSINESS 0
PUBLIC HEARING 0
RECOMMENDED MOTION:
Move to confirm the re-appointment of Dennis Treger, CPA to the Audit Committee.
COUNCIL ACTION: 0 Approve 0 Deny 0 Table
o Continue 0 No Action
DATE SUBMITTED: December 3~ 2008
BILL#:
Og - J7:J-
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
bA
...........................................................................................
SUBJECT: Ordinance No. 507~
Amending Ordinance No. 5056 which
amended the Fiscal year 2008 budget as
originally adopted by Ordinance No. 5032
Committee Meeting Date: December 10, 2008
COUNCIL MEETING Date: December 17, 2008
Department: Finance
Presenter: Cathy Johnson
Phone: 473-5296
SUMMARY: The Bremerton City Council adopted the 2008 annual City budget by Ordinance No.
5032 on December 5,2007 which was then amended by Ordinance No. 5056 on September 3,2008.
Certain programs have been implemented and action taken since the September amendment which
have an impact on the City's 2008 budget - resulting in the need to further amend the 2008 budget.
ATTACHMENTS: Ordinance and attachments, explanatory memo, and detailed fund recaps
FISCAL IMPACTS (Include Budgeted Amount): Fifteen funds of the City are updated by this
ordinance. The attached discussion memo and supporting schedules provide the net fiscal impact to
each fund for the proposed changes. The ending fund balance for the Utility Systems meet or exceed
the City's adopted financial goals & policies. The General Fund ending fund balance continues to fall
below the target level after the proposed budget adjustments - largely the result of increased funding
support to the Street Fund. Gold Mountain Golf continues to not meet the target ending fund level.
APPROVALS:
DEP ARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
COMMITTEE CHAIR
COUNCIL PRESIDENT:
CONSENT AGENDA D
GENERAL BUSINESS ~
PUBLIC HEARING D
RECOMMENDED MOTION: Move to approve Ordinance No. 507).... amending Ordinance No.
5056 which amended the Fiscal Year 2008 budget as originally adopted by Ordinance No. 5032.
COUNCIL ACTION: D Approve D Deny D Table
D Continue D No Action
'll,
'.' "
ORDINANCE NO. 501~
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, amending Ordinance No. 5056 which
amended the Fiscal Year 2008 budget as originally adopted by
Ordinance No. 5032.
WHEREAS, the City Council passed the Fiscal Year 2008 City Budget Ordinance
(Ordinance No. 5032) on December 5, 2007; and
WHEREAS, the City Council subsequently amended the Fiscal Year 2008 City
Budget (Ordinance No. 5056) on September 3,2008 to provide for certain programs and actions
taken up to that point requiring amendment to the 2008 budget; and
WHEREAS, the City Council has previously amended the budget by various
motions and resolutions subsequent to September 3,2008 which require a formal amendment by
ordinance; and
WHEREAS, several City Departments and Funds are experiencing or anticipate
additional expenses due to factors such as higher jail costs, costs related to provision of
contracted services, changed allocations of staff time, and the reallocation of prior period
expenditures; and
WHEREAS, several City Departments and Funds require adjustment to revenues
to reflect reduced activity in 2008 or timing changes from that which was anticipated in the 2008
budget; and
WHEREAS, certain reclassifications of revenues and expenditures are required to
properly reflect budget categories in a manner consistent with actuals as classified in accordance
with Generally Accepted Accounting Principles; and
WHEREAS, each of these actions has an impact on the City of Bremerton's FY
2008 Annual Budget resulting in the need to amend this Budget document;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Ordinance 5056 establishing the City ofBremerton's 2008 Budget
passed by the City Council on September 3,2008, is hereby amended as follows:
1
2008 Final Budget Adjustment
2008 Budget Final
as Amended by 2008
Fund No. Ord No. 5056 Net Adjustments . Budget
001 General Fund
City Council $ 311,780 $ $ 311,780
Executive 349,097 4,700 353,797
Financial Services 1,338,076 1,338,076
Legal 752,100 2,650 754,750
Human Resources 494,178 494,178
Community Development 1,476,009 1,476,009
Municipal Court 1,247,732 29,027 1,276,759
City Auditor 158,768 158,768
Law Enforcement 10,962,663 500,000 11,462,663
Fire/Emergency Services 7,946,183 21,310 7,967,493
Police/Fire Pension 2,400,100 2,400,100
General Facilities 1,104,106 10,000 1,114,106
Parks & Recreation 3,400,762 3,400,762
Engineering 640,603 640,603
Economic Development 162,711 40,000 202,711
Non-Department 3,919,706 62,650 3,982,356
Ending Fund Balance 2,718,122 (364,027) 2,354,095
Total General Fund $ 39,382,696 $ 306,310 $ 39,689,006
101 Arterial Street 10,888,001 10,888,001
102 Street 3,177,724 180,850 3,358,574
103 Contingency Reserve 2,339,199 2,339,199
104 Civic Improvement 492,890 492,890
105 Parking System 1,938,356 1,938,356
106 Community Development Block Gran 1,765,072 1,765,072
108 Abatement Revolving 223,158 223,158
110 Police Special Projects 663,674 663,674
113 Public Access Television 575,051 575,051
114 Gift & Donation Fund 83,061 83,061
116 Trial Improvement 34,971 34,971
117 One Percent For Arts 105,603 105,603
120 Conference Center Operating 1,726,937 1,726,937
201 Bond Fund 2,374,797 2,374,797
302 Public Safety Bond 1,934,874 1,934,874
304 Harborside Plaza & Commons 4,983,110 4,983,110
308 General Government Capital Improve 1,437,035 cj 1,437,035
309 PedestrianlBTC Access 51,000 51,000
310 Park Facilities Construction 1,448,402 1,448,402
311 Boardwalk Project 2,686,966 2,686,966
401 Water Utility 18,551,589 18,551,589
407 Golf Mountain Golf 3,941,637 3,941,637
451 Wastewater Utility 26,705,273 26,705,273
452 SW Bremerton Sewer Construction 4,983,692 4,983,692
481 Stormwater Utility 3,799,165 3,799,165
499 Utility Debt Reserve 1,218,858 1,218,858
503 Risk Management 2,563,463 2,563,463
510 Equipment Rental Reserve 9,668,817 9,668,817
511 Information Services 1,204,663 1,204,663
601 Police & Fire Pension 335,000 335,000
Total All funds $ 151,284,734 $ 487,160 $ 151,771,894
Personnel $ 35,924,526 $ 75,460 $ 35,999,986
Supplies, Services & Taxes 28,159,657 450,200 28,609,857
Capital Expenditures 41,458,829 (68,289) 41,390,540
Debt Service 7,439,029 7,439,029
Transfers 8,661,281 1,206,256 9,867,537
Ending Fund Balance 29,641,412 (1,176,467) 28,464,945
$ 151,284,734 $ 487,160 $ 151,771,894
2
2008 Final Budget Adjustment
SECTION 2. That the totals for the funds noted in Section 1 above and as set
forth in Attachment A "2008 Revenue Sources - All Funds" and "2008 Expenditures - All
Funds", are hereby appropriated for the fiscal year 2008.
SECTION 3. Severabilitv. If anyone or more sections, subsections, or
sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this Ordinance and the same shall remain in full
force and effect.
SECTION 4. Effective Date. This ordinance shall take effect and be in force ten
(10) days from and after its passage, approval and publication as provided by law.
PASSED by the City Council the
day of
,2008
WILL MAUPIN, Council President
Approved this
day of
,2008
CARY BOZEMAN, Mayor
ATTEST:
APPROVED AS TO FORM:
CAROL ETGEN, City Clerk
ROGER A. LUBOVICH, City Attorney
PUBLISHED the
EFFECTIVE the
ORDINANCE NO.
day of
day of
, 2008
,2008
R:\LEGAL\Ordinances\Finance\08 amending budget ordinance. doc
3
2008 Final Budget Adjustment
'i'.,~
ATTACHMENT A - ORDINANCE NO.
2008 REVENUE SOURCES - ALL FUNDS
BEG LIC. INTER- CHARGES FINES 2008
2007 FUND AND GOV'T FOR AND OTHER TOTAL
FUND BUDGET BAL. TAXES PERMITS REVENUE SERVICE FORFEITS REVENUE BUDGET
General Fund
General Government:
City Council 89,141 99,825 99,825
Executive 91,311 139,900 139,900
Financial Services 4,644,853 3,967,500 339,000 382,275 5,000 4,693,775
Legal 150,718 169,850 169,850
Human Resources 155,590 159,750 159,750
Community Development 892,200 461,000 125,000 368,900 954,900
Municipal Court 835,000 6,238 313,900 516,000 30,000 866,138
City Auditor 44,680 51,000 51,000
Law Enforcement 659,539 2,900 653,133 61,720 10,000 .15,700 743,453
FirelEmergency Medical 1,765,486 979,064 261,154 643,915 1,000 1,885,133
Police & Fire Pension 0 42,000 42,000
General Facilities 422,797 77,550 200,225 277,775
Parks 682,550 443,150 194,080 637,230
Engineering 58,500 75,000 800 75,800
Economic Development 25,000 10,000 10,000
Non-Departmental 21,935,506 19,027,377 145,000 481,944 12,000 1,800,000 3,097,001 24,563,322
Beginning Fund Balance 4,408,108 4,319 155 4,319,155
Total General Fund 36,860,979 4,319,155 23,973,941 1,022,900 1,569,469 2,924,535 2,327,000 3,552,006 39,689,006
Soecial Revenue Funds:
Arterial Street 15,281,827 5,017,501 5,679,500 191,000 10,888,001
Street 3,433,991 193,074 314,000 610,000 421,000 1,820,500 3,358,574
Contingency Reserve 3,056,757 1,579,199 760,000 2,339,199
Civic Improvement 538,500 155,890 335,000 2,000 492,890
Parking System 2,348,483 158,606 1,500 340,000 1,438,250 1,938,356
Comm. Dev. Block Grant 1,852,438 499,244 1,074,828 150,000 41,000 1,765,072
Abatement Revolving Fund 172,075 183,658 19,500 20,000 223,158
Police Special Projects 566,896 511,674 37,000 115,000 663,674
Public Access Television 543,310 222,467 240 249,300 91,794 11,250 575,051
Gift & Donations Fund 134,961 68,861 3,500 10,700 83,061
Trial Improvement 19,716 25,371 9,600 34,971
One Percent for Arts 122,044 73,583 32,020 105,603
Conference Center Oper 2,376,117 164,098 1,301,839 261,000 1,726,937
Total Spec. Rev. Funds 30,447,115 8,853,226 649,240 249,300 7,373,928 1,989,133 377,000 4,702,720 24,194,547
Debt Service Fund:
Bond Fund 2,460,786 548,107 903,960 922,730 2,374,797
Total Debt Service Fund 2,460,786 548,107 903,960 0 0 0 0 922,730 2,374,797
Caoitallmorovement Funds:
Public Safety Bond 2,927,271 1,549,874 385,000 1,934,874
Harborside Plaza & Commons (213,265) 4,816,375 380,000 4,983,110
General Govt Capital Improv. 3,420,577 394,635 1,000,000 22,400 20,000 1,437,035
PedestrianlBTC Access 623,243 50,866 134 51,000
Park Facilities Construction 2,479,656 652,732 397,170 398,500 1,448,402
Boardwalk Project 1,193,895 304,466 1,612,500 770.000 2,686,966
Total Capitallmprov. Funds 10,644,642 2,739,308 1,000,000 0 6,848,445 0 0 1,953,634 12,541,387
ATTACHMENT A - ORDINANCE NO.
2008 REVENUE SOURCES - ALL FUNDS
BEG LlC. INTER- CHARGES FINES 2008
2007 FUND AND GOV'T FOR AND OTHER TOTAL
FUND BUDGET BAL. TAXES PERMITS REVENUE SERVICE FORFEITS REVENUE BUDGET
Enterorise Funds:
Water Utility 18,489,767 7,718,183 9,568,711 1,264,695 18,551,589
Wastewater Utility 20,605,711 5,974,974 60,000 13,116,919 7,553,380 26,705,273
SW ~remerton Sewer 4,456,442 4,612,692 371,000 4,983,692
Stormwater Utility 2,804,462 1,787,154 75,000 1,807,011 130,000 3,799,165
Gold Mountain Golf Complex 4,056,242 175,897 3,669,296 96,444 3,941,637
Utility Debt Reserve 575,859 1,129,982 88,876 1,218,858
Total Enterprise Funds 50,988,483 21,398,882 60,000 0 75,060 28,161,937 0 9,504,395 59,200,214
Internal Sell.:ice Funds:
Risk Management 2,593,398 1,193,615 1,369,848 2,563,463
Equipment Rental Reserve 7,987,459 4,506,103 45,090 2,104,004 3,013,620 9,668,817
Information Services 1,127,802 258,783 945,880 1,204,663
Total Internal Service Funds 11,708,659 5,958,501 0 0 45,090 3,049,884 0 4,383,468 13,436,943
Trust & Al!encv Fund
Police & Fire Pension 2,636,443 335,000 335,000
Total Trust & Agency 2,636,443 335,000 0 0 0 0 0 0 335,000
Total Non-General Funds 108,886,128 39,833,024 2,613,200 249,300 14,342,463 33,200,954 377,000 21,466,947 112,082,888
Total All Funds 145,747,107 44,152,179 26,587,141 1,272,200 15,911,932 36,125,489 2,704 000 25,018,953 151,771,894
Revenue Sources - All Funds
Fines & Forfeits
$2,704,000
2%
Other Revenue
$25,018,953
16%
Intergovernmental
$15,911,932
10% Licenses & Permits
$1,272,200
1%
Beginning Fund
Balance
$44,152,179
29%
Charges for Service
$36,125,489
24%
ATTACHMENT A - ORDINANCE NO.
2008 EXPENDITURES - ALL FUNDS
2007 SUPPLIES & DEBT CAPITAL ENDING 2008
FUND BUDGET PERSONNEL SERVICES SERVICE OUTLAY TRANSFERS FUND BAL. BUDGET
General Fund
General Government:
City Council 294,310 278,236 33,544 311,780
Executive 368,858 248,830 104,967 353,797
Financial Services 1,390,517 950,400 387,676 1,338,076
Legal Department 691,811 446,228 308,522 754,750
Human Resources 469,840 373,852 120,326 494,178
Community Development 1,248,857 1,105,825 352,684 17,500 1,476,009
Municipal Court 1,138,984 820,332 456,427 1,276,759
City Auditor 146,041 138,556 20,212 158,768
Law Enforcement 10,048,891 8,204,114 3,082,977 175,572 11 ,462,663
FirelEmergency Medical 7,023,253 6,692,359 958,579 296,555 20,000 7,967,493
Police & Fire Pension 0 2,230,000 170,100 2,400,100
General Facilities 1,162,124 146,343 760,618 207,145 1,114,106
General Parks 3,306,369 2,267,762 1,111,325 20,500 1,175 3,400,762
Engineering 567,486 545,009 95,594 640,603
Economic Development 161,513 144,975 57,736 202,711
Non-Departmental 5,391,172 77,650 1,703,391 412,185 1,789,130 3,982,356
Ending Fund Balance 3.450,953 2,354,095 2,354,095
Total General Fund 36,860,979 24,670,471 9,724,678 432,685 680,447 1,826,630 2,354,095 39,689,006
S",~cial Revenue Funds:
Arterial Street 15,281,827 16,000 74,500 5,809,000 4,988,501 10,888,001
Street 3,433,991 1,603,865 1,467,150 137,500 140,726 9,333 3,358,574
Contingency Reserve 3,056,757 635,000 1,704,199 2,339,199
Civic Improvement 538,500 304,000 165,000 23,890 492,890
Parking System 2,348,483 39,220 596,229 66,300 1,231,600 5,007 1,938,356
Comm. Dev. Block Grant 1,852,438 157,198 945,676 226,730 435,468 1,765,072
Abatement Revolving Fund 172,075 5,617 34,500 183,041 223,158
Police Special Projects 566,896 160,600 45,000 5,525 452,549 663,674
Public Access Television 543,310 230,049 37,108 269,040 25,000 13,854 575,051
Gift & Donations Fund 134,961 32,400 10,000 40,661 83,061
Trial Improvement 19,716 8,300 26,671 34,971
One Percent for Arts 122,044 750 64,000 40,853 105,603
Conference Center Oper 2,376,117 117,556 1,549,913 50,000 9,468 1,726,937
Total Spec. Rev. Funds 30,447,115 2,169,505 5,211,126 0 6,440,840 2,439,581 7,933,495 24,194,547
Debt Service Fund:
Bond Fund 2,460,786 1,717,015 657,782 2,374,797
Total Debt Service Fund 2,460,786 0 0 1,717,015 0 0 657,782 2,374,797
Caoital Imorovement Funds:
Public Safety Bond 2,927,271 21,000 2,773 1,838,361 60,370 12,370 1,934,874
Harborside Plaza & Commons 0 4,982,405 705 4,983,110
General Govt Capital Improv. 3,420,577 4,000 18,400 125,000 1,286,025 3,610 1,437,035
Pedestrian/BTC Access 623,243 51,000 0 51,000
Park Facilities Construction 2,479,656 55,000 13,164 903,650 181,400 295,188 1,448,402
Boardwalk Project 1,193,895 2,543,750 143,216 2,686,966
Total Capital Improv. Funds 10,644,642 25,000 76,173 13,164 10,393,166 1,578,795 455,089 12,541,387
A TT ACHMENT A - ORDINANCE NO.
2008 EXPENDITURES - ALL FUNDS
2007 SUPPLIES & DEBT CAPITAL ENDING 2008
FUND BUDGET PERSONNEL SERVICES SERVICE OUTLAY TRANSFERS FUND BAL. BUDGET
Enterorise Funds:
Water Utility 18,489,767 3,791,807 3,859,826 761,000 4,182,000 1,603,845 4,353, III 18,551,589
Wastewater Utility 20,605,711 2,866,455 2,912,373 3,876,250 12,364,483 1,770,172 2,915,540 26,705,273
SW Bremerton Sewer 4,456,442 4,750,000 233,692 4,983,692
Stormwater Utility 2,804,462 903,349 792,806 16,800 374,000 304,914 1,407,296 3,799,165
Gold Mountain Golf Complex 4,056,242 55,409 3,035,914 622,115 52,000 2,200 173,999 3,941,637
Utility Debt Reserve 575 859 1,218,858 1,218,858
Total Enterprise Funds 50,988,483 7,617,020 10,600,919 5,276,165 :i 1,722,483 3,681,131 10,302,496 59,200,214
Internal Service Funds:
Risk Management 2,593,398 452,812 998,386 8,600 1,103,665 2,563,463
Equipment Rental Reserve 7,987,459 573,128 1,543,421 2,080,604 5,471,664 9,668,817
Information Services 1,127.802 497,350 447,654 73 000 186,659 I 204,663
Total Internal Service Funds 11,708,659 1,523,290 2,989,461 0 2,153,604 8,600 6,761,988 13,436,943
Trust & Al1;encv Fund
Police & Fire Pension 2,636,443 335 000 0 335,000
Total Trust & Agency 2,636,443 0 0 0 0 335,000 0 335,000
Total Non-General Funds 108,886,128 11,334,815 18,877,679 7,006,344 40,710,093 8,043,107 26,110,850 112,082,888
Total All Funds 145,747,107 36,005,286 28 602,357 7,439,029 41390540 9,869,737 28,464,945 151,771,894
Expenditures - All Funds
Transfers
$9,869,737
7%
Ending Fund
Balance
$28,464,945
19%
Debt Service
$7,439,029
5%
Personnel
$36,005,286
24%
Capital
$41,390,540
26%
Supplies &
Services
$28,602,357
19%
- To:
Re:
City Council
Mayor Cary Bozeman
Cathy Johnson, Interim Director of Financial Services g
Final 2008 Budget Amendments
From:
Date:
December 2, 2008
The City adopted the 2008 budget by Ordinance No. 5032 on December 5, 2007
which was later amended by Ordinance No. 5056 on September 3, 2008. In
preparation for wrapping up 2008 it is necessary to do one last amendment to the
budget to incorporate Council actions that have occurred since the mid year
budget amendment as well as to correct other items that have come to the
attention of the staff in Financial Services.
Enclosed is the final budget amendment ordinance and supporting schedules.
There are a variety of issues addressed in the amendments, but the primary
items are:
. Formally adopt and incorporate 2008 budget changes approved by council
subsequent to the mid year budget amendment.
. Reclassify expenditure categories as needed to properly reflect the
actuals as classified in accordance with Generally Accepted Accounting
Principles.
. Increase both the General fund Police Department budgeted revenues
and expenditures by $270,000 for receipt and pass through expenditures
related to the COPS Regional Technology grant.
. Increase General Fund Fire Department personnel costs by $21,310 for
shift coverage required for staffing shortages. This is entirely offset by an
increase to revenues for Fire contracted services.
. Increase personnel costs and benefits expense in the General Fund
Executive, Legal and Facilities Departments ($17,350), Community
Development Block Grant ($7,500), Gold Mountain Golf Course ($2,200),
Risk Management Fund ($1,350) and Information Services Fund ($1,600)
due to variation in actual benefit package/premium status from those
assumed in the preparation of the 2008 budget and the leave payout for
terminated employees. The departmental personnel budgets are too small
to absorb the minor changes that occurred during the year. The General
Fund portion is offset with a savings in Unemployment costs payable to
the Department of Labor and Industries. The Community Development
portion is offset by a reduction of supplies and services expenditures.
. Increase the General Fund Police Department budgeted expenditures by
$230,000 for the increased costs related to the jail contract. This increase
is offset by a decrease of authorized expenditures related to the Photo
Enforcement Program.
. Increase labor expense ($40,OOO) in the General Fund Economic
Development Department budget to recognize the actual allocation of
labor to General Fund work that was higher than anticipated in the
development of the 2008 budget. This increase is offset by a savings in
Personnel costs in the Non-Departmental budget.
. Decrease revenue expectations and increase anticipated expenditures in
the Street fund. The Street Fund revenue from parking tax and fuel tax
are significantl~ lagging budget expectations (12% and 4% lower as of
September 30t , respectively); outside work that provides additional
revenues to the Street Fund has also not met budgeted revenue
expectations (12.4% lower than budget expectation), while expenditures
for supplies have increased. Combined, these factors have all resulted in
a significantly declined cash position for the fund. Financial Services
accelerated the budgeted transfer of funds from the General Fund to the
Street Fund in July and August to try and offset these negative impacts.
This temporarily improved the cash position of the fund but it was short
lived. With the continued economic downturn that negatively impacts
these specific revenue sources for the Street Fund, the financial condition
and cash position of the fund has just continued to deteriorate further and
is projected to end the year with a negative fund balance of ($204,850)
unless additional actions are taken. In addition, as discussed later in this
memo, this budget amendment will be adding an additional expense of
$140,726 to the Street Fund budget to allow the payroll clearing account
balances carried forward from 2007 to be cleared out. In order to keep the
fund in positive cash and fund balance condition as of the end of 2008, it
is recommended that an additional transfer of funds from the General
Fund to the Street Fund, in the amount of $350,000, be authorized. This
will have a significant negative impact on the General Fund in 2008 but is
a requirement to keep the fund from ending the year in a negative
position. Action must then be taken in 2009 to either further reduce the
Street Funds' expenditures or materially increase revenue on a
sustainable basis.
. In addition to the increase noted above for the Street Fund, increase
expenditure allocations in the Water ($343,161), Wastewater ($308,443)
and Stormwater ($53,926) Funds to allow the payroll clearing account
balances carried forward from 2007 to be cleared out. Prior to 2008, the
labor costs for Public Works departments were charged to a clearing
account in the Water Fund and then allocated monthly to the appropriate
cost centers based on the work performed. The hourly rate at which the
time was charged out was recalculated annually by dividing the budgeted
labor costs for all employees in the pool by the number of work hours and
adjusted for any overages or shortages from the prior year with the goal of
bringing the balance in the clearing account to zero. This method allowed
the job cost accounting required in Public Works to occur without further
delaying the payment to employees at the end of each pay period. In
January of 2008 the City implemented an online timekeeping system that
would allow the distribution to cost centers directly through the payroll
process which eliminated the need for the clearing account. This
adjustment will reallocate the accumulated costs to each fund/department
that participated in the pool based on their participation. This issue was
raised by the State Auditors during their review of the 2006 financial
statements and is required to prepare financial statements that are
materially correct and fairly presented.
. Increase expenditures in the Risk Management Fund for Personnel costs
($60,000) and Supplies and Services ($20,000) for disability payments
and intergovernmental service fees related to the Westcott claim.
. Increase Transfers Out of the Risk Management Fund and the
corresponding Transfer In to the Street Fund by $8,600 for the installation
of vault stairs and a railing identified as a safety issue at Harborside
Fountain Park.
The budget adjustments are necessary to properly reflect the nature and extent
of revenues and expenditures of the various City funds and departments. The
ending fund balances as amended by this ordinance for the Utility Systems meet
or exceed the City's adopted Financial Goals & Policies expectations. The
General Fund ending fund balance falls further below the target level after the
proposed budget adjustments -largely due to the transfer to the Street Fund.
The 2009 budget as proposed included an ending fund balance for the General
fund of $2,905,080 which does not meet the target of $3,191,219 but is increased
from the 2008 budgeted balance as proposed demonstrating advancement being
made toward achieving the target. Gold Mountain Golf Course continues to fall
below the target ending fund level.
I will be reviewing these adjustments with the Finance Committee at the
December 3,2008 meeting. The proposed adjustment will then be reviewed with
the full City Council on December 10, with action requested on December 17,
2008.
CITY OF BREMERTON
2008 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
For the Year Ended December 31, 2008
REVENUES
Taxes
Property
Sales
Other
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Miscellaneous
Transfers in
Total Revenues
EXPENDITURES
Personnel Expenses
Supplies, Services, and Taxes
Capital Expenditures
Debt Service
Transfers Out
Total Expenditures
CHANGES IN FUND BALANCE
Net change in fund balances
Fund Balances-beginning
Fund Balan~ding
Mido Year
Budget
2008
$ 6,897,021
7,043,000
10,033,920
1,022,900
1,294,754
2,907,940
2,312,000
508,605
3,043,401
35,063,541
24,614,161
9,460,651
680,447
432,685
1,476,630
36,664,574
(1,601,033)
4,319,155
$ 2,718,122 $
GENERAL FUND EXPENDITURES BY DEPARTMENT
City Council
Executive
Financial Services
Legal Department
Human Resources
Community Development
Municipal Court
City Auditor
Police Department
Fire Department
Police & Fire Pension
General Facilities
Patks & Recreation
Engineering
Econonomic Development
Non-Departmental
Total Expenditures
$ 311,780
349,097
1,338,076
752,100
494,178
1,476,009
1,247,732
158,768
10,962,663
7,946,183
2,400,100
1,104,106
3,400,762
640,603
162,711
3,919,706
$ 36,664,574
Proposed
Year-End
Budget
2008
Adj Required
From The
Mid-Year Budget
2008
$ 6,897,021
7,043,000
10,033,920
1,022,900
1,569,469
2,924,535
2,327,000
508,605
3,043,401
35,369,851
$
274,715
16,595
15,000
306,310
24,670,471
9,724,678
680,447
432,685
1,826,630
37,334,911
56,310
264,027
350,000
670,337
(1,965,060)
4,319,155
2,354,095 $
(364,027)
(364,027)
311,780
353,797
1,338,076
754,750
494,178
1,476,009
1,276,759
158,768
11,462,663
7,967,493
2,400,100
1,1l4,106
3,400,762
640,603
202,711
3,982,356
$ 37,334,911
$
4,700
2,650
29,027
500,000
21,310
10,000
$
40,000
62,650
670,337
The target ending fund balance is 8.5% of annual expenditures excluding capital. The target fund balance for the
2008 budget as amended was $3,058,651. The target fund balance for the 2008 budget as proposed to be
amended is $3,115,629. The actual ending fund balance after the proposed amendments is $2,354,095 which is
lower than the revised target amount by $761,534. The decreased ending fund balance from the mid year balance
is primarily attributable to the increased transfer to the Street fund ($350,000). The 2009 budget as proposed
includes an ending fund balance for the General fund of $2,905,080 which does not meet the target of $3,191 ,219
but is increased from the 2008 budgeted balance as proposed demoIlStrating advancement being made toward
achieving the 2009 target. The financial planning goal is to bring the ending fund balance level back up to where it
meets or exceeds the taraet level.
FUND 001
CITY OF BREMERTO!\"
2008 ANTICIPATED REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
For the Year Ended December 3 L 2008
Budl!et Adjustments:
Items Previously Approved by Council (kenda Bill #) or Finance Committee
Expenditure - Increase Professional Services for in~ in Public Defender cost (AB 08-213)
New Items Not Previously Approved by Council
Revenue - Increase Intergovernmental for COPS Grant Pass TInu
Expenditures - Increase Supplies and Services for COPS Grant Pass TInu
Revenue - Increase Fines & Forfeits for Revenue ahead of2008 projectioos
Expenditures - Increase Supplies and Service for Municipal Court Pro Tern and Jury Costs
Revenue - Increase IntergOyernmental for Fire ConIracted Services
Revenue - Increase Charges for Services for Fire Contracted Services
Expenditures - Increase Personnel expenses for Fire- Shift Coverage Required for Staffing Shortages
Expenditures - Increase Personnel expenses for Executive- Benefit Budget Correctiou
Expenditures - Increase Personnel expenses fur Legal- Benefit Budget Correctiou
Expenditures - Increase Supplies and Services for Police - Increased Jail costs
Expenditures - Increase Personnel expenses for Police & Fire Pension
Expenditures - Decrease Supplies and Services for Police & Fire Pension
Expenditures - Increase Personnel expenses for Facilities for leave payout
Expenditures - Increase Personnel expenses for Economic Dev - Actual allocation exceeds budgeted %
Expenditures - Decrease Personnel expenses for Unemployment
Expenditures - Decrease Supplies and Services for General Mise - Photo Enforcement program
Expenditures - Increase Transfers Out to Street Fund
Net adjustment to ending fund balance required
FUND 001
(14,027)
$
270,000
(270,000)
15,000
(15,000)
4,715
16,595
(21,310)
(4,700)
(2,650)
(230,000)
(35,000)
35,000
(10,000)
(40,000)
57,350
230,000
(350,000)
(364,027)
CITY OF BREMERTOl\
2008 ANTICIPATED REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE
ARTERIAL STREET FUND
For the Year Ended December 31, 2008
Proposed Adj Required
Mid-Year Year-End From The
Budget Budget Mid-Year Budget
2008 2008 2008
REVENUES
Taxes
Property $ $ $
Sales
Other
Licenses and Permits
Intergovernmental 5,679,500 5,679,500
Charges for Services
Fines and Forfeitures
Miscellaneous
Transfers in 191,000 191,000
Total Revenues 5,870,500 5,870,500
EXPENDITURES
Personnel Expenses 16,000 16,000
Supplies, Services, and Taxes 27,500 74,500 47,000
Capital Expenditures 5,872,000 5,809,000 (63,000)
Debt Service
Transfers Out
Total Expenditures 5,899,500 5,899,500
CHANGES IN FUND BALANCE
Net change in fund balances (29,000) (29,000)
Fund Balances-beginning 5,017,501 5,017,501
Fund Balances-ending $ 4,988,501 $ 4,988,501 $
Bud2et Adiustments:
Items Previouslv Approved by Council (Ae;enda Bill #)
New Items Not Previously ADDroved by Council
Expenditures- Increase Personnel for Street overlays (reclass as non-<:apital)
Expenditure - Increase Supplies and Services for Street overlays (reclass as non-<:apital)
Capital - Decrease for Street overlays (reclass as non-capital)
Net adjustment to ending fund balance required
FUND 101
(16,000)
(47,000)
63,000
$
CITY OF BREMERTON
2008 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
STREET FUND
For the Year Ended December 31, 2008
Proposed AdjRequired
Mid-Year Year-End From The
Budget Budget Mid-Year Budget
2008 2008 2008
REVENUES
Taxes
Property $ $ $
Sales
Other (parking tax & car tab fees) 360,000 323,500 (36,500)
Licenses and Permits
Intergovernmental (fuel tax) 610,000 600,500 (9,500)
Charges for Services 344,250 421,000 76,750
Fines and Forfeitures
Miscellaneous 323,500 115,000 (208,500)
Transfers in 1,346,900 1,705,500 358,600
Total Revenues 2,984,650 3,165,500 180,850
EXPENDI11JRES
Personnel Expenses 1,703,865 1,603,865 (100,000)
Supplies, Services, and Taxes 1,340,150 1,467,150 127,000
Capital Expenditures 128,900 137,500 8,600
Debt Service
Transfers Out 140,726 140,726
Total Expenditures 3,172,915 3,349,241 176,326
CHANGES IN FUND BALANCE
Net change in fund balances (188,265) (183,741) 4,524
Fund Balances-beginning 193,074 193,074
Fund Balances-ending $ 4,809 $ 9,333 $ 4,524
Bud2et Adjustments:
Items Previously Approved by Council (Agenda Bill #)
New Items Not Previously Approved by COlmcil
Revenue - Decrease Taxes for Parking Tax
Revenue - Decrease Intergovernmental Revenue for Fuel Tax
Revenue - Increase Charges for Services for outside worlc
Revenue - Decrease Miscellaneous Revenue for outside work
Revenue - Increase Transfer In from General Fund
Revenue - Increase Transfers In for funding from Risk Management
Expenditures - Decrease Personnel Costs -allocation less than budgeted
Expenditures - Increase Supplies, Service and Taxes for outside worlc
Expenditure - Increase Capital Outlay for Vault stairs and railing
Expenditure - Increase Transfer Out for Labor Clearing reallocation
Net adjustment to ending fund balance required
FUND 102
(36,500)
(9,500)
76,750
(208,500)
350,000
8,600
100,000
(127,000)
(8,600)
(140,726)
$
4,524
CITY OF BREMERTON
2008 ANTICIPATED REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE
COMMUNITY DEVELOPMENT BLOCK GRANT
For the Year Ended December 31, 2008
Proposed Adj Required
Mid-Year Year-End From The
Budget Budget Mid-Year Budget
2008 2008 2008
REVENUES
Taxes
Property $ $ $
Sales
Other
Licenses and Permits
Intergovernmental 1,074,828 1,074,828
Charges for Services 150,000 150,000
Fines and Forfeitures
Miscellaneous 16,000 16,000
Transfers in 25,000 25,000
Total Revenues 1,265,828 1,265,828
EXPENDITURES
Personnel Expenses 149,698 157,198 7,500
Supplies, Services, and Taxes 953,176 945,676 (7,500)
Capital Expenditures
Debt Service
Transfers Out 226,730 226,730
Total Expenditures 1,329,604 1,329,604
CHANGES IN FUND BALANCE
Net change in fund balances (63,776) (63,776)
Fund Balances-beginning 499,244 499,244
Fund Balances-ending $ 435,468 $ 435,468 $
Bud2et Adiustments:
Items Previously Approved bv Council (Agenda Bill #)
New Items Not Previous1v Approved by Council
Expenditure - Increase Personnel expense for budgeted benefits
Expenditure - Decrease Supplies & Services
Net adjustment required to the ending fund balance
FUND 106
(7,500)
7,500
$
CITY OF BREMERTON
2008 ANTICIPATED REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE
PUBLIC ACCESS TELEVISION OPERATIONS FUND
For the Year Ended December 31, 2008
Proposed Adj Required
Mid-Year Year-End From The
Budget Budget Mid-Year Budget
2008 2008 2008
REVENUES
Taxes
Property $ $ $
Sales
Other (city PEG fees) 240 240
Licenses and Permits 249,300 249,300
Intergovernmental
Charges for Services 91,794 91,794
Fines and Forfeitures
Miscellaneous 11,250 11,250
Transfers in
Total Revenues 352,584 352,584
EXPENDITURES
Personnel Expenses 230,049 230,049
Supplies, Services, and Taxes 48,308 37,108 (11,200)
Capital Expenditures 257,840 269,040 11,200
Debt Service
Transfers Out 25,000 25,000
Total Expenditures 561,197 561,197
CHANGES IN FUND BALANCE
Net change in fund balances (208,613) (208,613)
Fund Balances-beginning 222,467 222,467
Fund Balances-ending $ 13,854 $ 13,854 $
Bud2:et Adiustments:
Items Previously Aoproved by Council (Aeenda Bill #)
New Items Not Previously ADDroved by Council
Expenditures - Decrease Supplies & Services Reallocated to Capital
Expenditures - Increase Capital Reallocated from Supplies & Services
Net adjustment to ending fund balance required
FUND 113
11,200
(11,200)
$
CITY OF BREMERTON
2008 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
GIFT AND DONATION FUND
F or the Year Ended December 31, 2008
Proposed Adj Required
Mid-Year Year-End From The
Budget Budget Mid-Year Budget
2008 2008 2008
REVENUES
Taxes
Property $ $ $
Sales
Other
Licenses and Permits
Intergovernmental
Charges for Services 3,500 3,500
Fines and Forfeitures
Miscellaneous 10,700 10,700
Transfers in
Total Revenues 14,200 14,200
EXPENDITURES
Personnel Expenses
Supplies, Services, and Taxes 31,800 32,400 600
Capital Expenditures
Debt Service
Transfers Out 10,000 10,000
Total Expenditures 41,800 42,400 600
CHANGES IN FUND BALANCE
Net change in fund balances (27,600) (28,200) (600)
Fund Balances-beginning 68,861 68,861
Fund Balances-ending $ 41,261 $ 40,661 $ (600)
Budl!et Adiustments:
Items Previously Aooroved bv Council (Agenda Bill #)
New Items Not Previously Aooroved bv Council
Expenditure - Increase Supplies & Services Fire Donations - not previously budgeted
Net adjustment to ending fund balance required
FUND 114
(600)
$
(600)
CITY OF BREMERTON
2008 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
PUBLIC SAFETY PROJECTS FUND
For the Year Ended December 3 I, 2008
Proposed Adj Required
Mid-Year Year-End From The
Budget Budget Mid-Year Budget
2008 2008 2008
REVENUES
Taxes
Property $ $ $
Sales
Other
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Miscellaneous 35,000 35,000
Transfers in 350,000 350,000
Total Revenues 385,000 385,000
EXPENDITURES
Personnel Expenses 21,000 21,000
Supplies, Services, and Taxes 2,773 2,773
Capital Expenditures 1,862,134 1,838,361 (23,773)
Debt Service
Transfers Out 60,370 60,370
Total Expenditures 1,922,504 1,922,504
CHANGES IN FUND BALANCE
Net change in fund balances (1,537,504) (1,537,504)
Fund Balances-beginning 1,549,874 1,549,874
Fund Balances-ending $ 12,370 $ 12,370 $
Budl!et Adiustments:
Items Previous Iv Approved bv Council (Agenda Bill #)
New Items Not Previouslv Approved bv Council
Expenditure - Increase Personnel Costs for Municipal Court Relocation (reclassify expenditure)
Expenditure - Increase Supplies and Services Public Safety Projects (reclassify expenditure)
Expenditure - Decrease Capital Outlay for Municipal Court Relocation (reclassify expenditure)
Net adjustment required to the ending fund balance
FUND 302
(21,000)
(2,773)
23,773
$
CITY OF BREMERTON
2008 ANTICIPAlED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
PARK FACILITIES CONSlRUCTION FUND
For the Year Ended December 31, 2008
Proposed Adj Required
Mid-Year Year-End From The
Budget Budget Mid-Year Budget
2008 2008 2008
REVENUES
Taxes
Property $ $ $
Sales
Other
Licenses and Permits
Intergovernmental 397,170 397,170
Charges for Services
Fines and Forfeitures
Miscellaneous 15,000 15,000
Transfers in 383,500 383,500
Total Revenues 795,670 795,670
EXPENDITURES
Personnel Expenses
Supplies, Services, and Taxes 55,000 55,000
Capital Expenditures 903,650 903,650
Debt Service 13,164 13,164
Transfers Out 180,000 181AOO 1 AOO
Total Expenditures 1,151,814 1,153,214 1AOO
CHANGES IN FUND BALANCE
Net change in fimd balances (356,144) (357,544) (1,400)
Fund Balances-beginning 652,732 652,732
Fund Balances-ending $ 2%,588 $ 295,188 $ (1,400)
Bud2et Adiustments:
Items Previously Approved by Council (Agenda Bill #)
New Items Not Previously Approved by Council
Expenditure - Increase Transfer Out for Memorial Plaza Restroom
. Net adjustment required to the ending fimd balance
FUND 310
(1,400)
$
(1,400)
CITY OF BREMERTON
2008 ANTICIPATED REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE
WATER UTILITY
For the Year Ended December 31, 2008
9,568,711 9,568,711
1,264,695 1,264,695
10,833,406 10,833,406
3,791,807 3,791,807
3,859,826 3,859,826
4,182,000 4,182,000
761,000 761,000
1,260,684 1,603,845 343,161
13,855,317 14,198,478 343,161
Mid- Year
Budget
2008
Proposed
Year-End
Budget
2008
REVENUES
Taxes
Property
Sales
Other
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Miscellaneous
Transfers in
Total Revenues
$
$
EXPENDITURES
Personnel Expenses
Supplies, Services, and Taxes
Capital Expenditures
Debt Service
Transfers Out
Total Expenditures
CHANGES IN WORKING CAPITAL BALANCE
Net change in working capital (3,021,911)
Fund Balances-beginning working capital 7,718,183
Fund Balances-ending working capital $ 4,696,272 $
(3,365,072)
7,718,183
4,353,111 $
Adj Required
From The
Mid- Year Budget
2008
$
(343,161)
(343,161)
Ending fund balance should be 12% of annual expenditure budget excluding capital - which is $1,201,977 for the budget as amended.
Projected Balance is $4,353,111 after proposed amendments are completed - which exceeds the target level.
Budeet Adjustments:
Items Previously Approved by Council (Agenda Bill #)
New Items Not Previously Aooroved by Council
Expenditure - Increase Transfer Out for Labor Clearing redistribution
Net adjustment required to the ending fund balance
FUND 401
(343,161)
$
(343,161)
CITY OF BREMERTON
2008 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
GOLD MOUNTAIN GOLF COMPLEX
For the Year Ended December 31, 2008
Proposed Adj Required
Mid-Year Year-End From The
Budget Budget Mid-Year Budget
2008 2008 2008
REVENUES
Taxes
Property $ $ $
Sales
Other
Licenses and Permits
Intergovernmental
Charges for Services 3,669,296 3,669,296
Fines and Forfeitures
Miscellaneous 96,444 96,444
Transfers in
Total Revenues 3,765,740 3,765,740
EXPENDITURES
Personnel Expenses 55,409 57,609 2,200
Supplies, Services, and Taxes 3,035,914 3,035,914
Capital Expenditures 52,000 52,000
Debt Service 622,115 622,115
Transfers Out
Total Expenditures 3,765,438 3,767,638 2,200
CHANGES IN FUND BALANCE
Net change in working capital 302 (1,898) (2,200)
Fund Balances-beginning working capital 175,897 175,897
Fund Balances-ending working capit $ 176,199 $ 173,999 $ (2,200)
Ending fund balance should be 12% of annual expenditure budget excluding capital - which is $445,877 for
the budget as amended. Project Balance is $173,999 after proposed amendments are completed - which
does not meet the target level.
Budeet Adiustments:
Items Previous Iv Approved bv Council (Agenda Bill #)
New Items Not Previous Iv Approved bv Council
Expenditure - Increase Personnel Expense
Net adjustment required to the ending fund balance
FUND 407
(2,200)
$
(2,200)
CITY OF BREMERTON
2008 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
WASlEWAlER UfILITY
For the Year Ended December 31, 2008
Proposed Adj Required
Mid-Year Year-End .From The
Budget Budget Mid-Year Budget
2008 2008 2008
REVENUES
Taxes
Property $ $ $
Sales 50,000 50,000
Other 10,000 10,000
Licenses and Permits
Intergovernmental
Charges for Services 13,116,919 13,116,919
Fines and Forfeitures
Miscellaneous 7,453,380 7,453,380
Transfers in 100,000 100,000
Total Revenues 20,730,299 20,730,299
EXPENDITURES
Personnel Expenses 2,866,455 2,866,455
Supplies, Services, and Taxes 2,912,373 2,912,373
Capital Expenditures 12,364,483 12,364,483
Debt Service 3,876,250 3,876,250
Transfers Out 1,461,729 1,770,172 308,443
Total Expenditures 23,481,290 23,789,733 308,443
CHANGES IN FUND BALANCE
Net change in working capital (2,750,991 ) (3,059,434) (308,443)
Fund Balances-beginning working capital 5,974,974 5,974,974
Fund Balances-ending working capit $ 3,223,983 $ 2,915,540 $ (308,443)
Ending fund balance should be 12% of annual expenditure budget excluding capital- which is $1,371,030 for the budget as amended.
Projected Balance is $2,915,540 after proposed amendments are completed - which exceeds the target level.
Budl!et Adiustments:
Items Previouslv ADDTOved bv Council (Agenda Bill #)
New Items Not Previously Awroved bv Council
Expenditure - Increase Transfer Out for Labor Clearing reallocation
(308,443)
Net adjustment required to the ending fund balance
$
(308,443)
FUND 451
CITY OF BREMERTON
2008 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
STORMWATER UTILITY
For the Year Ended December 31,2008
Mid-Year
Budget
2008
Proposed
Year-End
Budget
2008
Adj Required
From The
Mid-Year Budget
2008
REVENUES
Taxes
Property
Sales
Other
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Miscellaneous
Transfers in
Total Revenues
$
$
$
CHANGES IN FUND BALANCE
Net change in working capital
Fund Balances-beginning working capital
Fund Balances-ending working capital
75,000 75,000
1,807,011 1,807,011
130,000 130,000
2,012,011 2,012,011
903,349 903,349
792,806 792,806
374,000 374,000
16,800 16,800
250,988 304,914 53,926
2,337,943 2,391,869 53,926
(325,932) (379,858) (53,926)
1,787,154 1,787,154
$ 1,461,222 $ 1,407,296 $ (53,926)
EXPENDITURES
Personnel Expenses
Supplies, Services, and Taxes
Capital Expenditures
Debt Service
Transfers Out
Total Expenditures
Ending fund balance should be 12% of annual expenditure budget excluding capital - which is $242,144 for the budget as amended.
Projected Balance is $1,407,296 after proposed amendments are completed - which exceeds the target level.
Bud!!:et Adiustments:
Items Previouslv Approved bv Council (Agenda Bill #)
New Items Not Previouslv Approved bv Council
Expenditure - Increase Transfer Out for Labor Clearing reallocation
(53,926)
Net adjustment required to the ending fund balance
$
(53,926)
FUND 481
CITY OF BREMERTON
2008 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
RISK MANAGEMENT INTERNAL SERVICE FUND
For the Year Ended December 31,2008
Proposed Adj Required
Mid-Year Year-End From The
Budget Budget Mid-Year Budget
2008 2008 2008
REVENUES
Taxes
Property $ $ $
Sales
Other
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeitures
Miscellaneous 1,369,848 1,369,848
Transfers in
Total Revenues 1,369,848 1,369,848
EXPENDITURES
Personnel Expenses 391,462 452,812 61,350
Supplies, Services, and Taxes 978,386 998,386 20,000
Capital Expenditures
Debt Service
Transfers Out 8,600 8,600
Total Expenditures 1,369,848 1,459,798 89,950
CHANGES IN FUND BALANCE
Net change in working capital (89,950) (89,950)
Fund Balances-beginning working capital 1,193,615 1,193,615
Fund Balances-ending working capit $ 1,193,615 $ 1,103,665 $ (89,950)
Bud!!et Adiustments:
Items Previously Aporoved by Council (Agenda Bill #)
New Items Not Previously Approved by Council
Expenditure - Increase Personnel expense for budgeted benefits
Expenditure - Increase Transfer out to Street Fund for Vault stairs and railing
Expenditure - Increase Personnel for disability pay (Westcott)
Expenditure - Increase Supplies for intergovernmental service fees (Westcott)
Net adjustment required to the ending fund balance
FUND 503
(1,350)
(8,600)
(60,000)
(20,000)
$
(89,950)
CITY OF BREMERTON
2008 ANTICIPATED REVENUES. EXPENDITURES AND CHANGES IN FUND BALANCE
EQUIPMENT RENTAL RESERVE
For the Year Ended December 31, 2008
Proposed Adj Required
:Mid-Year Year-End From The
Budget Projected Budget Mid-Year Budget
2008 2006 2008 2008
REVENUES
Taxes
Property $ $ $
Sales
Other
Licenses and Pennits
Intergovernmental 45,090 45,090
Charges for Services 2,104,004 2,104,004
Fines and Forfeitures
Miscellaneous 2,406,720 2,406,720
Transfers in 606,900 606,900
Total Revenues 5,162,714 5,162,714
EXPENDITURES
Personnel Expenses 556,128 573,128 17,000
Supplies, Services, and Taxes 1,543,596 1,543,421 (175)
Capital Expenditures 2,081,920 2,080,604 (1)16)
Debt Service
Transfers Out
Total Expenditures 4,181,644 4,197,153 15,509
CHANGES IN FUND BALANCE
Net change in working capital 981,070 %5,561 (15,509)
Fund Balances-beginning working capital 4,506,103 4,506,103
Fund Balances-ending working capi1 $ 5,487,173 $ 5,471,664 $ (15,509)
Budt!:et Adiustments:
Items Previously Al'Pfoved by Council (henda Bill #)
Expenditure - Increase Capital Outlay to purchase Toyota Yaris (AB 08-237) (15,684)
Expenditures - Decrease Supplies for technical correction of fuel expense from mid-year 175
New Items Not Previously Aooroved by CoWlcil
Expenditures - Increase Personnel Costs for vehicle maintenance (reclassification) (17,000)
Expenditures - Decrease Capital Outlay for new vehicle setup (reclassification) 17,000
Net adjustment required to the ending fimd balance $ (15,509)
FUND 510
CITY OF BREMERTON
2008 ANTICIPATED REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
INFORMATION SERVICES
For the Year Ended December 31, 2008
Proposed Adj Required
Mid-Year Year-End From The
Budget Budget Mid-Year Budget
2008 2008 2008
REVENUES
Taxes
Property $ $ $
Sales
Other
Licenses and Permits
Intergovernmental
Charges for Services 945,880 945,880
Fines and Forfeitures
Miscellaneous
Transfers in
Total Revenues 945,880 945,880
EXPENDITURES
Personnel Expenses 495,750 497,350 1,600
Supplies, Services, and Taxes 447,479 447,654 175
Capital Expenditures 73,000 73,000
Debt Service
Transfers Out
Total Expenditures 1,016,229 1,018,004 1,775
CHANGES IN FUND BALANCE
Net change in working capital (70,349) (72,124) (1,775)
Fund Balances-beginning working capital 258,783 258,783
F~nd Balances-ending working capit $ 188,434 $ 186,659 $ (1,775)
Budl!:et Adiustments:
Items Previouslv Approved bv Council (Agenda Bill #)
Expenditure - Increase supplies for technical correction of fuel expense from mid-year
New Items Not Previouslv Approved bv Council
Expenditure - Increase Personnel expense for budgeted benefits
Net adjustment required to the ending fund balance
FUND 511
(175)
(1,600)
$
(1,775)
FundlDept
BARS
2008 Year-End Budget Adjustment Detail
Not Previously Approved
Category Amount
Notes
001117 17353.1000 Fines and Penalties
001/20 20331.1671 Intergovernmental
001/25 25 338.2200 Intergovernmental
001/25 25 342.2000 Charges for Srvs
001/12 513.101251010 Personnel
001/14 515.221452020 Personnel
001/17 512.501754910 . Supplies & Srvs
001/20 528.7020 55200 SUpplies & Srvs
001/20 523.6020 54110 . Supplies & Srvs
001/20 523.602055100 Supplies & Srvs
001/25 522.2025 51060 Personnel
001/25 526.802551060 Personnel
001/28 521.1028 52020 Personnel
001/28 521.2228 52020 Personnel
001/28 522.102854110 . SlJPplies & Srvs
--
001/49 518.304951010 . Personnel
001/62 559.1062 51010 . Personnel
001/73 597.007350102 Transfer Out
001/73 519.907354110 . Supplies & Srvs
001/73 517.787352010 Personnel
15~ 000 T rattic Infrac:tions
270,000 Pass-thru grant revenues
4,715 Contracted OT
16,595.Contracted OT
306,310 Total Revenue
4,700 Chclnges in benefrts
... 2,650 Medjcal benefits for dePe.ndent changes
15,00(); Pro-tern jury costs ...
270,000 Pass-thru grant expenditures
10,000 Jail Cost..
220,000;Jail Cost
15,678Corrtracted OT
5,632' Contracted OT
. ..
20,000 Realloca~n
..15~000. Reallocation
-35,000, Reallocation
10,0()0 ReaHocation (Teny Grocott Payout)
40,000 . Reallocation
. , "-'-
350,000;Transferto Street Fund
.., '-,' " .'
-230,000' Photo Enforcement reduction
> ., n _ _
-57,350 Unemployment benefits
656,310 Total Expenditure
101/41 542.3041 51010 Personnel
101/41 ,542.304153110 Supplies & Srvs
:
101/41 595.304153110 ,Capital
102/42 42316.3000 Taxes
102/42 42 336.0087 Intergovernmental
102/42 42331.8350 ..~nterg(}vernmental
102/42 42334.0180 Intergovernmental
102/42 42344.1000 Charges for Service
102/42 42369.9000 Miscellaneous
102/42 42 397.0001 Transfer -In
102/42 42 397.0503 Transfer-In
.16,OOOReclass as non-capital
47,OOOReclass as non-capital
-63,OOOReciass asnorH:apital
O'Total Expenditure.
-36,500 ,Parking Tax
-29,000 Fuel Tax
16,700iFedDisaster Asst
2 ,BOO State Disaster Asst.
76,750 Road & Street Maintenance
..208,500 Other Misc. Revenue
350,~00Transfer Infrom General Fund
8,600 Transfer In from Risk Mgmt
180,850 Total Revenue
... -- . . .-..- ... .-
102/42
102/42
102/42
102/42
594.764256310
542.804251010
542.804253110
588.8042 50000
Capital
Personnel
. Supplies & Srvs
Transfer -In
. ..8,600; Facilities - Vault Stairs
-100,000 Reallocation .
127,000. R.eaIl0cati0n
140,726" La/:)or Clectring
176,326 Total Expenditure
106/63
106/63
559.1063 52020
559.206354910
Personnel
Supplies & Services
7,5(jONewemployee's medical benefits
-7,500Reall~n
O.Total Expenditure
,.
Fund/Dept
113/84
113/84
113/84
113/84
114/93
302127
302/27
302127
310/59
401/34
407/54
451/35
481/38
503/77
503177
503m
503/77
510145
510146
511/76
BARS
571.1084 53510
I' ~ .----- ,..,-.-. -- ,-- ,--,
,571.108454520
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594.7184 56210
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522.309353110
512.502751010
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.588.8027 50000
594.122751010
597.0059 50304
. 588.8034 50000
;576.6154 52020
558.8035 50000
,558.803850000
,514.7177 52020
:597.0077 50102
517.6877 51030
'517.687755100
'548.684551010
'594.484651010
:518.887651010
Category
HSlJPpfi~ ~Srvs
. ...~~&Srvs
. Suppties & Srvs
" ,,,,,,-- .,. < ". -
Capital
Amount Notes
-1,20~~e~I~~rl ~o~ap~~
~5,000!~eallocati~n toCas>ftal.
-5!000;Realloca!ionto Capital
11,200' Reallocation fr()m SuppliE!S
O:,.otal~pEmditure
. ,- - _.- -..-.. '.."
; Stpplies & 8.rvs
600' Fire Donations
Personnel
.. Supp'fies. &. ~
· c;apitaI
?1~000gourt RelocatiOl1~llocation
2,77~~L::ibor C~arin~. .
-23,773; Reduce.CaJ>itaI!or CotJrt~el~on
OT~tal E.x~ittJre
Transfers
1 ,400 . Harborsid~ for restroom . project
T ransters
343,161 . labor Clearing
__, . . ,.,,,,, ."'- "'H _
Personnel
2,200;Medical Benefits ....
T ransters
308,443.labor.Giearing
Transfers
53!92E) .Lab<>!: Clearing
Personnel
Transfer Out
. Personnel
. Supplies & Srvs
1,350 i.Medical ~enefit chan~
.8,600 TransfertoStree\ fund ...
69!ooO:ll1Cfe~cJisabifll:y~(Westc<>.tt delay). ...... 'H'
20,oooi'l1?r.ease c1ai.11lS ~errt due toWestcottpCiyments
89,~50 ; T otcili:xpenditure
h
. Personnel
. Capital
,-- . -- .-.
17,~OO ; Reallocation
-17,000 : R~Cllloca~()n
o Total Expenditlire.
Personnel
1 'E)OO '.Re(Jular Salaries Uflder budget.