HomeMy WebLinkAbout08/20/2008 AGENDAFia 4 - 241
CITY COUNCIL 345 6 Street, Suite 600, Bremerton, WA 98337 -1873 ❑ (360) 473 -5280
AUGUST 20, 2008
CITY COUNCIL MEETING AGENDA
1. BRIEFING: 5:00 — 5:30 P.M. in COUNCIL CONFERENCE ROOM 603
A. General Council Business
2. CALL TO ORDER: 5:30 P.M. in FIRST FLOOR CHAMBERS
A. Pledge of Allegiance
B. Invocation
Continued on back...
FILE
3. MAYOR'S REPORT
4. ANNOUNCEMENTS & PUBLIC RECOGNITION
5. CONSENT AGENDA
A. Claims & Check Register ( #AB08 -177)
B. Minutes of Meeting — August 6, 2008 ( #AB08 -178)
C. Minutes of Study Session — August 13, 2008 ( #AB08 -179)
D. Confirm re- appointment of Faye Flemister to the Community Development Block Grant
(CDBG) Public Services Advisory Committee; and appointments of Jordy Andrew and Mark
Hillinger to the Community Development Block Grant (CDBG) Capital /HOME Projects
Advisory Committee ( #AB08 -180)
E. Interlocal Agreement with BATES TECHNICAL COLLEGE for exchange of surplus for services
( #AB08 -181)
F. 5 -year operating lease of a Canon i5185 color copier /printer to replace a Xerox DC3535 color
copier /printer that has reached the end of its 5 -year rental agreement - ( #AB08 -182)
G. Purchase of a 2008 International Cab & Chassis Catch Basin Cleaner Truck with a series
2100 Vactor on state contract from OwEN EQUIPMENT of Kent, WA ( #AB08 -183)
H. Interlocal Agreement with Kitsap County to form the Clean Run -off Collaborative ( #AB08 -184)
I. Award Contract to SEA -LEVEL BULKHEAD BUILDERS for Construction of 26 Street Landslide
Repair ( #AB08 -185)
J. Award Contract to STAN PALMER CONSTRUCTION for Construction of the Southwest Bremerton
Residential Sewer Extension Force Main ( #AB08 -186)
6. PUBLIC HEARINGS
A. Public Hearing and Ordinance No. 5055, vacating a portion of the alley between Burwell
Street and the existing mid -block alley ( #AB08 -187)
7. GENERAL BUSINESS
A. Ordinance No. 5054, amending Chapter 15.06.040 of the Bremerton Municipal Code (BMC),
extending the summer sewer bill discount to all residential class customers ( #AB08 -188)
® Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special
accommodations should contact the City Clerk's Office at (360) 473 -5323 by noon on the Monday preceding the
Council meeting.
AUGUST 20, 2008
CITY COUNCIL MEETING AGENDA
Continued...
8. COUNCIL MEMBER REPORTS
9. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING
10. STUDY SESSION: The Council will reconvene in COUNCIL CONFERENCE ROOM 603 to hear
a presentation regarding IlEmail Use and Records Retention" with Assistant City Attorney Ken
Bagwell; City Clerk Carol Etgen; and Information Services Manager Bill Eley.
"General Council Business & Reports" will be discussed as time allows.
fI Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special
accommodations should contact the City Clerk's Office at (360) 473-5323 by noon on the Monday preceding the
Council meeting.
COUNCIL MEETING SPEAKERS LIST
PLEASE PRINT YOUR NAME BELOW
IF YOU WISH YOUR COMMENTS TO BE
INCLUDED IN THE RECORD
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REQUESTS FOR INFORMATION MUST BE SUBMITTED IN WRITING TO THE CLERK
THANK YOU
DATE SUBMITTED: 8/20/2008
BILL # AB08-177
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
511
........................................................................................
SUBJECT:
Committee Meeting Date:
COUNCIL MEETING Date: August 20, 2008
Department: Financial Services
Presenter: Cathy Johnson
Phone: 473-5296
Claims & Check Register
SUMMARY:
Consent Agenda item. Approval of checks and electronic fund transfers.
A TT ACHMENTS: Check Register.
FISCAL IMPACTS (Include Budgeted Amount):
APPROV ALS:
DEPARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
COMMITTEE CHAIR
COUNCIL PRESIDENT:
CONSENT AGENDA ~
GENERAL BUSINESS 0
PUBLIC HEARING 0
RECOMMENDED MOTION:
1) Check #'s 326418 through 326778 and EFT's 8043 through 8086 in the amount of$3,182,736.74.
2) Regular Payroll for the pay period ending July 31, 2008 in the amount of $8,555.58.
3) Regular Payroll for the pay period ending August 15,2008 in the amount of$755,433.94.
COUNCIL ACTION: ~ Approve D Deny D Table
D Continue D No Action
D.\TE SliBiYIITTTD:
"
AGF.~bA BILL
CITY OF BREMERTON
CITY COUNCIL
BIt L fj___Q8_~_j_.l {5
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.......................................................................................,
SUBJECT: City Council Meeting Minutes
for meding of
AlA9USf- (p) 2008
'.
Committee l'vlecting Date: N/ A
COL:\CII. :'vlU"-:TING Date: A vJL<S+- ';;0) :Jrr"l8
Department: City Council
Presenter: Will Maupin,
Council President
Phone: (360) 473-5280
SUIVIMARY: Attached is a summary of the City Council Meeting held ~v ~CA.S+- (d" 2.009
ATTACHMENTS: Meeting Minutes for Av~lA.S-l- ~ i ::1009
FISCAL IMP ACTS (Include Budgeted Amount): N/ A
APPROVALS:
DEP ARTMENT DIRECTOR:
. CITY ATTORNEY:
FINANCE DIRECTOR:
MA YOR:
Council President
N/A
N/A
N/A
COMMITTEE CHAIR
COUNCIL PRESroENT:
N/~
/ 1
,., / - - /
/'iL-~f/(>/7/~~ ~?7-'-
. Y
CONSENT AGENDA
GENERAL BUSINESS 0
PUBLIC HEARING 0
RECOMMENDED MOTION: MovG to approve the Consent Agenda as presented.
COUNCIL ACTION: 0 Approve 0 Deny 0 Table
o ('ont1l1ue 0 No Action
DIGITAL RECORDING
CITY COUNCIL MEETING MINUTES
VVednesday,August6,2008
The weekly meeting of the City Council of the City of Bremerton was called to order in the City Council
Chambers, of the NORM DICKS GOVERNMENT CENTER, 345 6th Street, Bremerton, VVashington,
VVednesday, August 6, 2008, at 5:30 PM, with Council President VVill Maupin presiding. Council
Members present were Nick VVofford, Carol Arends, Dianne Robinson, Mike Shepherd, Roy Runyon,
Adam Brockus, Cecil McConnell, and Brad Gehring. Also present were City Attorney Roger Lubovich;
City Clerk Carol Etgen; and Legislative Assistant Lori Smith.
The Pledge of Allegiance was led by Council Member Brad Gehrinq followed by the invocation
provided by Reverend Paul Meeker of Our Saviour's Lutheran Church.
President Maupin announced that a Briefing Session to discuss General Council Business was held
prior to the meeting; and Council Members will again reconvene in the Council Conference Room for a
Study Session immediately following the business meetings.
MAYOR'S REPORT
. Mike Peterson, President of the Bremerton Central Lions Club, thanked the City for their many
years of support for the Kure, Japan Sister City Exchange Program; and specifically thanked Will
Maupin for showing his strong support by attending all of the events, and Elaine Valencia for
coordinating the Program for the last 25-years. Mr. Peterson then introduced the Exchange
Students for the 2008 Program: Eriko Yamamoto; Yuji Kurimune; and Mai Kato; along with
several members of the host families. Mike Shepherd stated that he was pleased and excited to be
a part of the delegation from the City of Bremerton that will be traveling to Kure, Japan next spring.
PUBLIC RECOGNITION & ANNOUNCEMENTS
Cecil McConnell was pleased to see that the "VVashington Youth Academy - National Guard Youth
Challenge Program" program for 16-19 year olds at risk would have a location in Bremerton; and for
more information, please contact the Admissions Coordinator Karen Pierson at (360) 447-2073.
Adam Brockus announced the "Manette Fest 2008" event on Saturday, September 6th, and includes a
free barbeque and Manette's "tiniest" parade beginning at 1 :00 PM. He also announced that the next
Manette Sub-Area Plan workshop will be held on VVednesday, August 27, beginning at 6:00 PM at the
Bremerton Senior Center located at E. 13th Street & Nipsic Avenue.
Rov Runvon informed the public that the Bremerton Farmer's Market is held every Thursday until
October beginning at 4:00 PM at the Seaside Community Church; the Japanese Taiko Drum Ensemble
would be the first performance of the "Fridays at the Fountains" summer concert series; and Saturday,
August 9 the Downtown Business Association will host the "Simply Renewed - 4th Street Market"from
9:00 AM to 4:00 PM.
Dianne Robinson said she would be presenting a proclamation to Mt. Zion Missionary Baptist Church to
recognize their 64th Anniversary at 3:30 PM on Sunday, August 9 and the public was invited to attend.
Katrina Fulkerson, Member Services Director of the Kitsap Family YMCA, provided information about
all of the events taking place in September including Military Date ,Night; Splash & Jam; Friday Teen
Late Nights; and "America on the Move VVeek" from September 20 to 27.
Jeff Elavado, with the City's Parks Department, provided additional information about upcoming events
at the "Fridays at the Fountains" summer concert series that will take place every Friday through August
from 5:30 to 7:00 PM at the Harborside Fountain Park.
CONSENT AGENDA
A. Check Numbers 326336 through 326417; and EFT-8012 through EFT-8042 in the amount of
$367,515.41; and Regular Payroll in the amount of $811,459.10 for the pay period ending July 31,
2008 (#AB08-175)
City Council Reg. Mtg. Minutes
VVednesday,August6,2008
Page 2 of 2
B. Minutes of Meeting - July 30,2008 (#AB08-176)
05:48:35 M/S/C/U (Runyon/Arends) Move to approve the CONSENT AGENDA as presented.
GENERAL BUSINESS - There were no General Business items this week...
COUNCIL MEMBER REPORTS
Nick Wofford thanked the Bremerton Main Stream Association for organizing the "Concerts on the
Boardwalk" series for the past several weeks; he also reminded citizens to vote!
Carol Arends enjoyed the well-attended Friday Night Art VValk events last week and noted all the events
going on downtown this summer, including the 4th Street Market to be held this week.
Dianne Robinson discussed her attendance with VVill Maupin at the. Bremerton School Siting Project
meeting held recently, and mentioned that an additional 8 meetings will be scheduled.
Mike Shepherd was also pleased to see all of the summer events planned in the community this year;
reported on his Annual District 5 Picnic that was held on Saturday and. was particularly pleased that
Congressman Norm Dicks was able to attend.
Roy Runyon thanked Council Member Shepherd for hosting the District 5 Picnic; reported on several
activities he attended downtown last week; and the Future Festival in Port Gamble.
Adam Brockus also attended the Future Festival; and also encouraged citizens to vote and to please
"pay attention" to the upcoming EMS Levy on the ballot.
Cecil McConnell provided further details on the benefits of the VVashington State Youth Academy.
Brad GehrinQ commented that there are many summer festivals to choose from this year;' but a
particular favorite is the "Cool Car Cruise" event held the first Tuesday of each month; and he also
reminded citizens to please vote!
Will Maupin also reported on his attendance at the co-location meeting with the Bremerton School
District; and mentioned that as part of the process he traveled to Lakewood to observe an example of an
elementary school that was able to use bonds to add a Boys & Girls Club facility.
VVith no further business, President Maupin adjourned the Council Meeting at 6:03 PM. The Council
then reconvened for a STUDY SESSION in the Council Conference Room, Room 603 to hear "Committee
Reports", review the "Job of a Council Member", and to discuss "General Council Business". President
Maupin adjourned the Study Session at 8:00 PM.
L RI SMITH
Legislative Assistant
Attest:
CAROL ETGEN, City Clerk
VVILL MAUPIN, City Council President
VVM:CE:ls:cg
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5~
AGE:\DA BILL
CITY OF BRE\IERTO!\
CII.'{ ('OL\iCIL
........................................................................................
COll1l1litke Meeting Date: _ \..i.\
C( ll''-:UI ~I LFII\!( i Date: _(jv ft.A.J-r .;)0) ;). 008
Department: Ci t y Council
Presenter: \Vill :Ylaupin,
Council President
Phone: (J60) 473-5280
Sl:MMARY: Attached is a summary of the City Council Meeting held frvJI,{St- 13; 2008
SLB.JECT: City Council 'vlcetillg \linutes
((1r meet ing Ll f
A1AjIA.S+ (3) 200g
ATTACHMENTS: Meeting Minutes for IlvJI.A.S-/- 13) 2.008
FISCAL IMP ACTS (Include Budgeted Amount): N/ A
APPROV ALS:
DEPARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MA YOR:
Council President
N/A
N/A
N/A
COMMITTEE CHAIR
COUNCIL PRESIDENT:
N/1\
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CONSENT AGENDA %
GENERAL BUSINESS 0
PUBLIC HEARING 0
REco:\nIENDED MOTION: "vlo\e to approve the Consent Agenda as presented.
COUNCIL ACTION: 0 Approve 0 Deny 0 Table
o ('ontlllue 0 No Action
DIGITAL RECORDING
CITY COUNCIL STUDY SESSION MINUTES
VVednesday, August 13, 2008
The weekly meeting of the City Council of the City of Bremerton was called to order in the City
Council Conference Room, in Room 603 of the NORM DICKS GOVERNMENT CENTER located at
345 6111 Street, Bremerton, VVashington, VVednesday, August 13, 2008, at 5:00 PM, with Council
President VVill Maupin presiding. Council members present were Nick VVofford, Carol Arends,
Dianne Robinson, Mike Shepherd, Roy Runyon, Adam Brockus, Cecil McConnell, and Brad
Gehring. Legislative Assistant Lori Smith was present to provide staff support to the Council.
Also in attendance were City Attorney Roger Lubovich; Finance Director Laura Lyon; Public
VVorks Director Phil VVilliams; and Parks & Recreation Director VVyn Birkenthal.
President Maupin announced that the Study Session was for the Council to hear presentations
on upcoming agenda items. It was further announced that this Study Session was open to the
public, but there would be no opportunities for input or participation; that no action will be taken,
and the content of these items is subject to change.
A. NO DISCUSSION PLANNED - The following are budgeted items or have been reviewed by
the appropriate Council Committee; and will be placed on the next Council Meeting
Agenda for action:
1. Confirm re-appointment of Faye Flemister to the Community Development Block Grant
(CDBG) Public Services Advisory Committee; and appointments of Jordy Andrew and
Mark Hillinger to the Community Development Block Grant (CDBG) Capital/HOME
Projects Advisory Committee - Mayor Bozeman Consent
2. Interlocal Agreement with Bates College for exchange of surplus for services - Brad
Gehring, Public Safety & Parks Committee Chair; and Fire Chief AI Duke Consent
3. 5-year operating lease of a Canon i5185 color copier/printer to replace a Xerox
DC3535 color copier/printer that has reached the end of its 5-year rental agreement -
Cecil McConnell, Public VVorks Committee Chair; and Bill Eley, Information Services
Manager Consent
4. Proposed Public Hearing and Ordinance, vacating a portion of the alley between Burwell
Street and existing mid-block alley - Cecil McConnell, Public VVorks Committee Chair;
Gary Sexton, Redevelopment Projects Administrator; and Michael Mecham, City
Engineer Public Hearing
5. Purchase of a new catch basin cleaner truck on state contract from OWEN EQUIPMENT of
Kent, VVA - Cecil McConnell, Public VVorks Committee Chair; and Jim Orton, Equipment
Services Manager Consent
6. Interlocal Agreement with Kitsap County to Form the Clean Run-off Collaborative - Cecil
McConnell, Public VVorks Committee Chair; and Kathleen Cahall, VVater Resources
Manager Consent
7. Award Contract to SEA-LEVEL BULKHEAD CONSTRUCTION for Construction of 26111 Street
Landslide Repair - Cecil McConnell, Public VVorks Committee Chair; and Michael
Mecham, City Engineer Consent
City Council Study Session Minutes
VVednesday, August 13, 2008
Page 2 of 2
8. Award Contract to STAN PALMER CONSTRUCTION for Construction of the Southwest
Bremerton Residential Sewer Extension Force Main to- Cecil McConnell, Public VVorks
Committee Chair; and Michael Mecham, City Engineer Consent
B. FULL DISCUSSION ITEMS
9. Proposed Ordinance amending Bremerton Municipal Code 15.06.040 extending the
single family summer sewer bill discount - Cecil McConnell, Public VVorks Committee
Chair; and Phil VVilliams, Public VVorks and Utilities Director General Business
C. GENERAL COUNCIL BUSINESS
Public VVorks & Utilities Director Phil Williams and Parks & Recreation Director Wyn
Birkenthallead a discussion on a proposal to add an irrigation system to the newly added
street lights at a cost of $60,000.
A 5-minute break was taken from 6:05 to 6:10 PM...
President Maupin called the meeting back to order to brief the Council on his recent
attendance at the Bremerton Port Commission Meeting held on Tuesday, August 12 where
the topic of the proposed SKIA annexation was discussed, particularly the Inter/ocal
Agreement between the City of Port Orchard and the Port of Bremerton to provide sewer
services; and then the Council continued their discussion on the "Role of a Council
Member".
VVith no further business, President Maupin adjourned the Council Study Session at 7:50 PM.
~~
[0 I SMITH
Legislative Assistant
Attest:
CAROL ETGEN, City Clerk
VV/LL MAUPIN, City Council President
VVM:CE:ls:cg
DATE SIJBMITTED: August 6, 2008 BILL # _~08~=_!B 0
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL 51:>
........................................................................................
SUIUECT: Appointments to the CDBO
Citizen Advisory Committees
Committee Meeting Date: August 13,2008
COUNCIL MEETING Date: August 20, 2008
Department: Executive
Presenter: Mayor Bozeman
Phone: 473-5266
SUMMARY: The CDBG Citizen Advisory Committees have three openings. For the Public
Services Committee, it is recommended Faye Flemister be reappointed to another term.
There are two open positions on the Capital/HOME projects Committee, one each for East and West
Bremerton. It is recommended lordy Andrew be appointed for East Bremerton and Mark Hillinger for
West Bremerton.
A TT ACHMENTS: Applications for appointment available in the Mayor's office.
FISCAL IMPACTS (Include Budgeted Amount):
APPROV ALS:
DEPARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MA YOR:
COMMITTEE CHAIR
COUNCIL PRESIDENT:
0~
4t)2~~ r' -
~
CONSENT AGENDA D(
GENERAL BUSINESS 0
PUBLIC HEARING 0
RECOMMENDED MOTION: Move to confirm the reappointment of Faye Flemister to the Public
Services Committee and the appointments of lordy Andrew and Mark Hillinger the Capital/HOME
projects Committee.
COUNCIL ACTION: 0 Approve 0 Deny 0 Table
o Continue 0 No Action
DATE SUBMITTED: 08-05-08
I3ILL # 0 B-1 8 I
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
Sf
........................................................................................
SUBJECT: Interlocal Agreement for
exchange of surplus for services.
Committee Meeting Date: 08-13-08
COUNCIL MEETING Date: 08-20-08
Department: Fire
Presenter: Al Duke, Fire Chief
Phone: 473-5380
SUMMARY: The Fire Department and Equipment Services has detennined to surplus a 35 year old
ladder truck, a 1973 Seagraves 100" aerial ladder. After several years of unsuccessful attempts to get
money for the vehicle, the Fire Department has decided with council approve, to exchange services
with Bates Technical College. The exchange will be for 4 slots at the fire recruit training academy,
total value at today's dollars is $15,200.
A TT ACHMENTS: Interlocal Agreement
FISCAL IMPACTS (Include Budgeted Amount): None
APPROVALS:
DEPARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MA YOR:
CONSENT AGENDA .t:8:
GENERAL BUSINESS D
PUBLIC HEARING D
COMMITTEE CHAIR
COUNCIL PRESIDENT:
RECOMMENDED MOTION: Move to approve the Interlocal Agreement between the City of
Bremerton and Bates Technical College and authorize the Mayor to finalize and execute the
Agreement with substantially the same terms and conditions as presented.
COUNCIL ACTION: D Approve D Deny 0 Table
o Continue 0 No Action
INTERLOCAL AGREEMENT
FOR
EXCHANGE OF SURPLUS FOR SERVICES
THIS INTERLOCAL AGREEMENT is hereby made by and between the City
of Bremerton Fire Department (hereinafter "BFD") and Bates Technical College
(hereinafter "Bates"), an agency of the State of Washington, for good and valuable
consideration stated herein.
WHEREAS, the City of Bremerton has decided to declare surplus a 1973 Seagraves
ladder truck valued at an estimated value of$17,500; and
WHEREAS, BATES Technical College has an identifiable need for such firefighting
apparatus in its training program; and
WHEREAS, the Bremerton Fire Department has an identifiable need for and does
purchase services from Bates for recruit firefighter training; and
WHEREAS, both parties have decided that it would be in their mutual interest to
exchange the surplus ladder truck in consideration for services over the duration of this
lnterlocal Agreement;
NOW, THEREFORE, it is hereby agreed as follows:
1. Authoritv for Agreement. Legal authority for this lnterlocal Agreement is
contained within RCW 39.34, the Interlocal Cooperation Act. Additional
authority is contained in RCW 39.33.010, with respect to the sale of public
property. The City has the authority to declare surplus to the needs of the City
and the Bremerton Fire Department, thereafter selling or exchanging the surplus
apparatus for good and valuable consideration. Bates has legal authority to sell
training services referred to in this Interlocal Agreement, and therefore has the
authority to exchange such service for a valuable apparatus useful in its training
and other programs.
2. Purpose and Intent. The purpose of this Interlocal Agreement is to exchange the
surplus ladder truck for the services referenced herein. This Interlocal Agreement
shall be considered the equivalent of a bill of sale for the aforesaid personal
property. Bates agrees to credit up to four recruit training slots in the Bates Basic
Recruit Academy to the account of the Bremerton Fire Department, to be used by
Bremerton Fire Department for purchase at the published fee, of training services
referred herein. Only two of these training slots may be used in anyone academic
year defined as July 1 through June 30 of the following year. Once the four
training slots have been used, Bates will again charge BFD directly for such
services and this Interlocal Agreement will have no further legal effect.
3. Consideration -Surplus Ladder Truck. The parties hereby agree that the value
of the ladder truck does not exceed the value of services to be rendered. The City
agrees to execute any and all title documents, such as certificates of title, in order
to effectuate the transfer of title to Bates. The City further agrees to notify any
and all governmental agencies that require notification that such title to the
apparatus has been transferred to Bates. Bates agrees to accept the ladder truck for
its training and other purposes, on an "AS IS" basis with no express or implied
warranties. Bates officials have had the opportunity to inspect the condition of
the apparatus prior to executing the Interlocal Agreement.
4. Consideration - Services from Bates. In consideration for receipt of the ladder
truck, Bates agrees to provide training services, for up to four recruits in the Basic
Recruit Academy. Bates will provide recruit training, fire suppression training
and any other training provided by and included in the Basic Recruit Academy
held by Bates and deemed appropriate by the Bremerton Fire Department. This
training program includes general classes, including but not limited to Firefighter
I and Hazardous Materials Awareness and Operations training.
5. Duration/Term of Agreement. The Interlocal Agreement shall have a duration
or tenn of five years, but shall be renewable automatically mmually if the four
training slots are not fully expended or used. If the credit in services is used prior
to the expiration of five years, then this Interlocal Agreement shall terminate at
that time and shall be in no further force and effect. Upon tenuination or
expiration of this Interlocal Agreement, at any time, Bates' right to charge cash
consideration for the service shall resume.
6. Effective Date. This Interlocal Agreement shall be deemed to have an effective
date ofthe last date of signature below.
7. Recordinf;!. This Interlocal Agreement shall be recorded and filed pursuant to the
provision ofRCW 39.34.
8. Disposition of Firetruck Since title to the fire tmck will be transferred from
Bremerton Fire Department to Bates on the effective date of this Interlocal
Agreement, disposition of the property thereafter shall be the sole right and
responsibility of Bates. However, the credit for services shall remain in effect
until such amount is fully expended, regardless of the disposition of the ladder
tmck prior to the expenditure of such funds.
9. Modification or Amendment of Af;!reement. This Interlocal Agreement may be
modified or amended, but such amendment shall require the mutual written
consent of both parties.
10. Entire Af;!reement. This Interlocal Agreement, with the attached Exhibit A,
embraces and includes the entire understanding of the parties. This Interlocal
Agreement supersedes and cancels any prior negotiations or communications
between the parties with respect to the subject matter of the Interlocal Agreement.
11. Governinf;! Law. This Interlocal Agreement is entered into and shall be governed
by the laws of the State of Washington. In the event of a dispute that has
completed arbitration or been held ineligible for arbitration, the venue shall lie in
Kitsap County, Washington.
12. Hold Harmless/Indemnification. The parties agree with respect to any claims,
causes of action or suits arising out of activities described in this agreement, each
party shall be liable only for the acts or omissions of its agents, officers and
employees acting in good faith within the scope of their employment.
13. Assi2nments. No party may assign or delegate any right or duty under this
lnterlocal Agreement without the mutual written consent of the other party.
City of Bremerton
Bates Teclmical College
\
/
I J
Date: 7 -r'q~De3
Date:
Approv,ed as to fonn by: Assistant Attorney General State of Washington
DATE SUBMITTED: August 6, 2008 BILL # _ 0 ~_ / B)'-
AGENDA BILL
CITY OF BREMERTON ~~
CITY COUNCIL J r
........................................................................................
SUBJECT: A 5-year operating lease of a
Canon i5185 color copier/printer to replace a
Xerox DC3535 color copier/printer that has
reached the end of its 5-year rental
agreement.
Committee Meeting Date: August 13, 2008
COUNCIL MEETING Date: August 20, 2008
Department: PW & U
Presenter: Bill Eley
Phone: 473-5293
SUMMARY: The rental contract for a Xerox DC3535 color copier/printer expired on July 31,2008
and continues on a month-to-month basis. Replacing this unit with a Canon i5185 color copier/printer
will provide faster output and an estimated $55,000 cost saving over the life of the 5-year lease. The
Canon machine is the least expensive unit available within its category on the Washington State
Contract #03706 and will provide a commonality of color copying/printing equipment in the NDGC.
A TT ACHMENTS: Cost comparison of copier printers
FISCAL IMPACTS (Include Budgeted Amount): Will reduce budgeted expenditures for 2008 and
will reduce copier/printing costs in the out years. '-."'......\ \~ ~o.~~~ ~ .\....c..\"c\.~ \N
\-""- c.AQ~~""C) tc;x:)~ \o\)~e-~ c;...o,o.~ ~ """'--- s" "(.~~. '-~'""\<t-I.'wLO~
APPROVALS: ~;?'.
DEPARTMENT DIRECTOR:C_.~ k/~~
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
CONSENT AGENDA
GENERAL BUSINESS 0
PUBLIC HEARING 0
COMMITTEE CHAIR
COUNCIL PRESIDENT:
RECOMMENDED MOTION: Move to approve thy 5-year lease ofa Canon i5185 Color
Copier/Printer to replace the existing Xerox DC3535.
COUNCIL ACTION: 0 Approve D Deny D Table
D Continue D No Action
COST COMPARISON FOR PHOTOCOPIER ACQUISITION
The following table describes the anticipated costs to operate each of the photocopiers listed for the
next 5 years. Based on current copier usage, it is estimated that the acquired copier will be used to
produce 20,000 prints per month of which 8,000 will be back/white and the remaining 12,000 will be
color.
Model Xerox DC3535 Xerox WC7665 Konica Minolta Canon i5185
(current unit) Bizhub c650
Contract terms King County King County State of State of
Directors Directors Washington Washington
Copies/minute b 35/c 35 b 65/c 50 b 65/c 50 b 51/c 51
Lease/Rental/month 703.34 376.26 378.15 394.22
12,000 Color 1,159.85 1,159.85 664.63 521.28
Copies/month
8,000 b/w copies 76.45 52.13 79.93 69.50
/month
Total Monthly Cost 1,939.64 1,588.24 1122.71 985.00
Total 5-year cost 116,378.40 95,294.40 67,362.60 59,100.00
DATE SUBMITTED: 7/30/08
BILL#~8 ~(83
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
s~
.......................................................................................,
SUBJECT: Purchase of a new catch basin
cleaner truck.
Committee Meeting Date: 8/1 3/08
COUNCIL MEETING Date: 8/20/08
Department: PW &U
Presenter: Jim Orton
Phone: X5359
SUMMARY: The approved 2008 budget includes the purchase of a new catch basin cleaner truck.
Due to the increased need for catch basin cleaners, it was determined that an additional truck was
required. The vehicle that is requested is a 2008 International cab and chassis with a series 2100
Vactor. This vehicle is on State contract (07005) and with all of the required equipment has a total
price of $353,451. 73 including sales tax. This is an addition to the fleet and does not replace a
vehicle. The vendor for the state contract is Owen Equipment of Kent Washington.
A TT ACHMENTS:
Copy of state contract 07005 attachment ,'c"
ERR Request Form.
FISCAL IMP ACTS (Include Budgeted Amount): Amount budgeted $400,000. Funded through the
Water Fund and transferred to the ERR.
COMMITTEE CHAIR
COUNCIL PRESIDENT:
CONSENT AGENDA ~
GENERAL BUSINESS D
PUBLIC HEARING D
APPROV ALS:
DEP ARTMENT DIRECTOR:
. ~." - - - -
CITY ATTORNEY:
FINANCE DIRECTOR:
MA YOR:
RECOMMENDED MOTION:
Move to approve the purchase of a 2008 International Cab and Chassis Catch
Basin Cleaner Truck with a series 2100 Vactor from Owen Equipment for
$353,451.73 including sales tax.
COUNCIL ACTION: D Approve D Deny D Table
D Continue D No Action
WSDOT TRUCK CATCH BASIN CLEANER CONTRACT
07005
Vactor 2110 J6 / International Chassis Model 7600-6x4
10 Yard Debris Body
1,000 Gallons Water Capacity
Two Stage 1.6 John Deere Auxiliary Engine with Fluid Coupler
Vactor Water' Pump (80gpm @ 2,000psi)
Hydraulic Hose Reel with 300' of 11/4" Sewer Hose
Handgun System
20 Cubic Feet of Toolboxes
6" Butterfly Valve/Rear Door
,?",,~...," ~-~~"-.), ,'<'J.":"'<;.,,:"'l-" ""'",~';;'fl" "j.~~ h'':f:)~ "" -OO-'fl~f~"""""" ''1>ii....-;v"-:~~' >.,;j"';.;.,;:,:....,;',T,~"~.,, --_7~-'!,.,.">>;';;:,,.....'.i?r.'j" I
. tt;;:._~ ~~:l !t<~r::~P, '"~~,t.~ ":~':'..~;lt~;~1 J?~c\./~~?D~~.:t:- ?:-~ r qpt~~!:\S~tq- ~ e~~~f,,(~.,~11) e.~ J ~l Pnl.c~):i ~'<l~~'/~.."r r j ;tL~:) .'if.,;. ";~~j'r, .~.? ~ ;/7' ,;.~.'.'(~:~~~;;J:P.~I~.) _'~-4":~
0 1001A Flat Rear Door w Hydraulic Locks and Open/Close $ (4,50000)
0 1003 Debris Body Flush Out $ (985.00)
1 1007 6" Butter'fly Valve/Rear Door $ (778.00) $ (778,00)
0 1014 Centl'ifugal Separator $ (2,796.00)
0 1015 Folding Pipe Rack - Curbside $ (685.00)
0 1015A Folding Pipe Rack - Street Side $ (685.00)
0 1022 Splash Shield Rear Door $ (518.00)
0 2002 Low Water Warning Light $ (215.00)
3003C Two Stage 1.6 John Deere Auxiliary Engine with Fluid Coupler (Use
this deduction if a single fan is requested. Do not deduct if
ordering a PD. See adjustment for' PD unit in Other
0 Additions/Deductions section below) $ (10,67100)
4004 8 ft Hydraulic Telescopic Boom with 180 degr'ee rotation (Use this
only if the customer wants a fixed boom only. Do not deduct if
ordering the 5x5 Boom. See adjustment for 5x5 Boom in Other
0 Additions/Deductions oriclno section below) $ (9,270.00)
0 4006 Joystick Boom Control $ (541.00)
0 5011 3" Y Strainer at Water Pump $ (41800)
0 5015 Front Street Side & Curbside Couplers & Ball Valves $ (550.00)
6000 300 x 11/4" Sewer Hose / 2500psi (After deducting this make
1 sure to add back hose required below) $ (1,380.00) $ (1,380.00)
1 6004D Rear Pinch Roller Only $ (1,380.00) $ (l,380.00)
1 6008 Hose Reel Manual ReWind $ (340.00) $ (340 00)
0 6011 Handgun Hose Reel - Spr'ing Retractable with 50' Hose $ (845.00)
6014 Telescoping Rotating Hose Reel Capacity 600x1" Sewer Hose (Use
this only if the customer requests the standard Hydraulic non
telecoping 600' hose reel. Do not deduct if ordering the 800'
Telescoping Rotating Hose Reel. See the Vactor Options To Add
0 f)pnllrt .C,,,ctinn hp.lnw \ $ (7,80000)
0 6017 Hydraulic Shut Off Valves at Suction, Return, Filter' Line (3) $ (52000)
0 7001 Tachometer for Chassis at Front Workstation $ (453.00)
Vactor 2110J6
1 OF 4
WSDOT TRUCK CATCH BASIN CLEANER CONTRACT
07005
0 8002 Handlight With Bumper PiLlg $ (242.00)
0 8008 Brackets and Wiring for Revolving Light or Strobe (Rear) $ (283.00)
0 8Q08A Brackets and Wiring for Revolving Light or Strobe (Front) $ (283.00)
0 8011 Worklights on Ext/Tele Boom $ (535.00)
0 8012 Additional Connector for Hand Light - rear $ (84.00)
0 9012A 24xlBx1B Aluminum Tool Box ( ,v'.GXI:.\\izl:) $ (551.00)
Q 9014A 36x18x1B Aluminum Tool Box ( ,\1\:\:<1:\\;/\,) $ (64500)
0 PUl Module - Centar! (Primer Base) Paint $ (1,030.00)
0 S040 #10 Storm Nozzle $ (18500)
0 25268F 8" x 42" CB Tube $ (17000)
1 34766 6" x 7' CB Tube $ (304.00) $ (304.00)
0 5370 8" x 3' Aluminum Pipe Assembly $ (93.00)
1 S420 6" Quick Clamp Assembly $ (31.00) $ (31.00)
1 S440 8" X 6" Flanged Adapter $ (118.00) $ (118.00)
0 5470 Additional 15 ft of 6" Lay Flat Hose $ (113.00)
1 S540A Catch Basin Handle Assembly 6" $ (118.00) $ (11800)
0 5540 Catch Basin Handle Assembly 8" $ (11800)
1 34766B 6" x 3' CB Tube $ (103.00) $ (103.00)
1 S350A 6" x 3' Fluidizer Tube $ (10300) $ (103.00)
0 69592 Laminated Lube Chart $ (27.00)
0 NPN Water Pump Overspeed Warnll1g Light $ (34000)
0 66855A Back Flush Quick Disconnect $ (258.00)
1 NPN 6" ID Stand in DebriS Pipe $ (42700) $ (42700)
0 NPN 6" Air Gap $ (160.00)
0 International Cab & Chassis $ (106,250.00)
TOTAL DEDUCTIONS $ (5,082.00)
~":{'1!~"i'" ~"f:' "iil::::L'::t'~~I' .: ','~ ;(,.~L~'i':~"i~ V-AQJ:OR 'OP,iliJ9Nl~'1fQ 'A!?l!>~~,E:~U,~~~; :.'~: .,:'.;; ;~":..:;:!c2;~.:~;,;;;, ~;>>?::":;"1:;~:~. ~.";;; :':..: ;'v "'F,
1009A Exter'nal Mount Trash Pump with Float Pickup Mm Rated @
0 450QPm $ 9,96000
0 1000 High Dump Option $ 13,50800
1 1004 Debris Body Load Limit Audible Alarm $ 1,75600 $ 1,756.00
1 NPN 12 Cubic Yard DebriS Body $ 4,635.00 $ 4,635.00
0 NPN 15 Cubic Yard DebriS Body $ 10,655.00
0 NPN Load Man Digital Scale System $ 8,200.00
1 1031 Debris Body Hinged Deflector Plate Assembly $ 273.00 $ 273.00
0 2006 Cold Weather Air Purge System $ 1.84000
1 5023 Fan Flush Out System (Centr'ifugal Compressor Units Only) $ 422.00 $ 422.00
0 6013 Hydraulic Tool Package $ 1.24600
0 6014B Extra Capacity Hose Reel (800') $ 3,688:00
8015 Worklight at Auxiliary Engine (Centrifugal Compressor Units Only)
1 $ 370.00 $ 370.00
0 1013 DebriS Body Interconnect - Additional Water Capacity $ 2,04500
1 6019 Rear Radder Pump DJ'ain Valves $ 412.00 $ 412.00
0 NPN 36x18x18 Toolbox $ 824.00
0 9015A 45x16x12 Toolbox $ 896.00
9016A Full Width Behind the Cab Toolbox (Consult wi.th Factory before
0 ordertnq) $ 2,11100
0 8020A Whelen - 6 Head Strobe Light System $ 4,831.00
Vactor 2110J6
2 OF 4
W SDOT TRUCK CATCH BASIN CLEANER CONTRACT
07005
1 4011 Cordless Remote Pendant Control for Boom Operations $ 3,945.00 $ 3,945.00
1 2012 Chassis Side Skirts $ 525.00 $ 525.00
1 6004A Automatic Hose Level Wind Guide $ 4,29500 $ 4,295.00
0 6012 Lateral Line Cleaning Hose Assembly $ 2,647.00
0 1024 PD Vacuum Relief System $ 2,220.00
1 1023 Vactor Lube Manifolds $ 1,93100 $ 1,931.00
1 2016 1300 Gallons Fresh Water Supply $ 2,405.00 $ 2,40500
1 2010 3" Drain Valve Located @ Rodder Pump $ 360.00 $ 360.00
3008 Air Shift Engagements for Positive Displacement Blower Units
0 $ 1,576.00
0 3015 Hot Shift Engagement for Positive Displacement Blower Units $ 4,625.00
1 5012 Multi-Flow Rodder Pump System $ 4,780.00 $ 4,780.00
5021 Hydro Excavator System WIth High Pressure Relief System
1 Reouires Part # 5012 Multiflow and #5010 Accumulator) $ 4,908.00 $ 4,90800
1 5010 Accumulator System for Water System $ 2,354.00 $ 2,354.00
1 6002 600' x 1" Sewer Hose ( :;'11'1-:"'.1') $ 2,199.00 $ 2.199.00
0 6003 800' x 1" Sewer Hose $ 1,630.00
1 6015 Extra Capacity Hose Reel (800') $ 5,243.00 $ 5,24300
TOTAL ADDITIONS $ 40,813.00
",~,'~/;,..Ij,~;;J:;',t,. _ " ~;. ',' I~:: :~"'L",. '::::'Pf;fI1lER c~'DD])'T;IQNS 1,'DE"tiVC'PtOi\JiPR1i~tNG~[;:;'~~'1~~>t~!i,:~;;,~~ ~~:.';';:"::,7':;::~)17;c."~~';':. .;.;;>~?':
0 To convert to 5 Yard Debris Body $ (1,952.00)
0 For 18" PD Blower in lieu of Two Stage Fan System $ (2,348.00)
0 For 16" PD Blower in lieu of Two Stage Fan System $ (4,393.00)
0 Rear Mounted Chute $ 3,130.00
0 Vac on the Go Levell $ 932.00
1 Vac on the Go Level 2 $ 2,515.00 $ 2,515.00
0 Additional 500 Gallons Water Capacity (Total of 1,500) $ 3,460.00
0 Delete Entire High Pressure Rodding/Water System $ (15,450.00)
0 Hose Reel Shield \ $ 950.00
0 Boom to Reach 24' From Centerline of Truck (5x5 Boom) $ 8,770.00
0 Hendricksol1 Pusher Axle w 13,500 Rating $ 9,20800
0 Watsol1-Challn Pusher Axle w'13,500 Rating $ 7,380.00
0 Hendrickson Tag Axle w 13,500 Ratil1g $ 9,208.00
0 Watson-Challn Tag Axle w 13,500 Rating $ 7,380.00
1 Power Windows and Door Locks for Chassis $ 252_00 $ 252.00
Integral Front Frame Extension (If Required fOI' Hose Reel
1 Mountinq) $ 263.00 $ 263.00
0 300' of 1" Sewer Hose 111 lieu of 11/4" hose $ 650.00
Whisker Switch - Over Weight Debris Warning System with Light
0 & Audible Alarm $ 1,575.00
Load Man On Board Scale System - Over Weight Debris Warning j
0 System with L,qht & Audible Alarm $ 8,200.00
1 CB Radio Package $ 187.00 $ 187.00
0 Autocar WX64 - Cab Over' Low Cab Entry Chassis $ 121,46700
0 Volvo VHD65F- Cab Over Low Cab Entry Chassis $ 1O:J,23700
0 ISM 370 Cummins Engine $ (1,20200)
Fuller 18 Speed Manual Transmission with Easy Brake Plus Clutch
0 and Two Piece Clutdl Brake . $ (8,76100)
Vactor 2110J6
3 OF 4
WSDOT TRUCK CATCH BASIN CLEANER CONTRACT
07005
0 Fuller Auto Shift Transmission 18 Speed $ (4,52800)
0 Fuller Auto Shift Transmission 10 Speed $ (5,98000)
1 5390 8" x 7.5' Aluminum tube assy, $ 165,00 $ 165.00
1 5430 Water ring assy, $ 285.00 $ 285.00
9016B Full Width Behind tne Cab Toolbox (Consult With Factory before \
1 " orderinq) ( !~\oXii:"IZS) $ 3,560.00 $ 3,560.00
2 1008' 6" rear door knife valve wi1'h camlock $ U55.00 $ 2,310,00
1 1009D Full swinging decant screen $ 665.00 $ 665.00
NPf-.12 Hydraulic operated 6" rear door knife valves Bottom center &
1 middle centel' $ 1,77500 $ 1,775.00
2 9023 Fr'ont I Rear safety cone rack $ 135,00 $ 270.00
1 9002 Tow Hooks front $ 310.00 $ 310.00
1 9002A Tow Hooks rear $ 210. 00 $ 210.00
1 7003 Engine safety switcn $ U05.00 $ U05.00
800lE LED Split arrow traffic controller witn ;:: 01"':9"'(Y!"-,,; Oi~',i)I'<S if
1 (JlICfd(L~,Jk fl'uri'\ \le'l (jl $ 1,370.00 $ l,370,00
1 NPNl EI~ctrlc debris body Vibrator $ 2.100,00 $ 2,100,00
2 5380 8" x 5' Aluminum pipe assy $ 150.00 $ 300,00
- 1 8007B Front cab strobe $ 930.00 $ 930.00
1 8007C Rear mounted strobe $ 930,00 $ 930.00
1 8026 Light Package $ 2,740.00 $ 2,740,00
1 ) Line drawing of truck & as built electrical schematics $ -
1 RadiO mount area to have + 12V ignition sense in headliner $ -
1 48957 Camera System $ 2,772.00 $ 2,772,00
6 S410 8" quick clamp assy. $ 50.00 $ 300.00
TOTAL OTHER ADDITIONS/DEDUCTIONS $ 25,314.00
Total Revised Price $ 325,462.00
IH Chassis Price And Components Will Increase Effective January 1, 2009
Delivery time frame per contract is 180 - 240 days after receipt of order
If non stock chassis is ordered delivery is 6 months after receipt of chassis at Vactor Mfg.
Customer Approval
Date
Sales Representative Approval
Date
Vactor 2110J6
4 OF 4
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
BILL # _~~-=_~_ 4-
51-1
DATE SUBMITTED: July 1,2008
.......................................................................................,
SUBJECT: Interlocal Agreement with
Kitsap County to Form the Clean Runoff
Collaborative
Committee ivleeting Date:
COUNCIL MEETING
Date:
Department:
August 13, 2008
August 20, 2008
Presenter:
Pub! ic Works &
Utilities
K. Cahall, Water
Resources Manager
473-2315
Phone:
I. SUMMARY: In 2007 the Department of Ecology issued Stonnwater Permits to ;'Phase II" communities,
including Kitsap County and each of its cities. This permit requires development of a comprehensive stonnwater
program designed to prevent pollution of stonnwuter runoff and includes specific requirements for public
outreach and involvement. Kitsap County and its cities have been coordinating stonnwater public outreach for
several years but this new pemlit makes this coordination even more important. A new group called the Kitsap
Peninsula Clean RunoffColJaborative is proposed from 2008 through 20 II to:
. implement stormwater education and outreach programs to achieve measurable reductions in behaviors
that cause or contribute to adverse storm water impacts,
. increase efficiency by sharing expertise, expenses, and slafftime,
. benefit citizens by providing consistent outreach and messaging,
. gain enhanced access to financial and technical SUPPOl1 through coordination among Permittees with
adjoining or shared geographic areas, and
. obtain compliance with Phase II Municipal Stormwater Pennit requirements.
A TT ACHl\'IENTS: Interlocal Agreement
Fact Sheet
Phase IT Municipal Stonnwater Permit Public Outreach Requirements
FISCAL IMPACTS (Include Budgeted Amount): The TLA Costs for the City of Bremert()n are
budgeted in the Stonnwater Utility and will not exceed the following amounts:
2008 $27,448 2009 $27,156 2010 $30,059 2011 $36,809
APPROVALS: ~ ~
DEPARTMENT DIRECTOR~LIAMS
CITY ATTORNEY:
. -
FINANCE DIRECTOR:
MA YOR:
COMMITTEE CHAIR
COUNCIL PRESIDENT:
I CONSENT AGENDA
GENERAL BUSINESS 0 I
I PUBLIC HEARING ClJ
RECOMl'\1ENDEO MOTION: Move to approve the interlocal agreement for the "Clean Runoff
Collaborative" and authoJize the Mayor to tinalize and execute the samc.
COUNCIL ACTION: 0 Approve 0 Deny 0 Table
o Continue 0 No Action
FACT SHEET FOR CITY COUNCIL
KITSAP PENINSULA
CLEAN RUNOFF COLLABORATIVE
INTERLOCAL AGREEMENT
In February 2007, the Department of Ecology issued National Pollutant Discharge
Elimination (NPDES) Permits to "Phase TI" communities, including Kitsap County
and each of its cities. This petmit requires permittees to develop an extremely
comprehensive stormwater program. In addition to storm system maintenance,
monitoring, and prevention of erosion, the permit contains specific requirements
for public outr~h and involvement designed to prevent pollution of stormwater
runoff.
Kitsap County and its cities have been coordinating stormwater public outreach for several years but the Phase II
permit makes this coordination even more important. For this reason, a new group called the Kitsap Peninsula
Clean Runoff Collaborative is proposed to address the following goals and objectives:
GOALS
1. Design and implement stormwater education and outreach programs to achieve measurable reductions in
behaviors that cause or contribute to adverse stormwater impacts.
2. Realize cost savings and increase municipal resource efficiency by sharing expertise, expenses, and staff
time to gain economies of scale and avoid duplication.
3. Benefit citizens of the Peninsula by providing consistent outreach and messaging.
4. Gain enhanced access to federal, state, and other financial and technical support through coordination
among Permittees with adjoining or shared geographic areas.
5. Obtain compliance with NPDES Phase II Municipal Stormwater Permit requirements for Section S5.C.l,
Public Education and Outreach.
OBJECTIVES
· Identify target audiences and characterize associated behavior and demographic trends.
· Identify and prioritize practices to be addressed by behavior-change campaigns.
· Design a social marketing campaign with built-in evaluation protocols for the highest priority behavior.
. Implement social marketing campaign for the highest priority behavior.
· Using a phased approach, implement additional campaigns for prioritized behaviors and audiences.
. Use adaptive management to refine programs and direct outreach resources most effectively.
. Track and maintain records of education and outreach activities.
· Pursue grants and other funding opportunities as available and appropriate.
· Enhance public awareness of and access to information resources.
. Strengthen existing partnerships.
The group proposes to work under an interlocal agreement for the next four years and would consist ofKitsap
County, Bremerton, Port Orchard, Poulsbo, Gig Harbor, and the Kitsap Naval bases. These entities agree to pool
resources and funding to develop and implement stom;lwater education and outreach. Financial management will
be provided by Kitsap County, who will in turn invoice the entities for actual costs on a pro-rated basis based on
percent of population. Bremerton's share would be 15% and is estimated to be about $27,156 - $36,809 each year.
These funds are budgeted in the Stormwater Utility by the Water Resources Division.
The City's representative to the Collaborative would be staff from the Water Resources Division. It is
recommended that the City participate in the Clean Runoff Collaborative to maximize our resources and provide an
effective and comprehensive stormwater pollution prevention outreach for the residents ofBremerton.
National Pollutant Elimination System (NPDES) Phase n Municipal Stormwater Permit
Section S5.C.l. Pub.ic Education and Outreach Requirements
1. Public Education and Outreach
The Stormwater Management Plan (SWMP) shall include an education program aimed at residents,
businesses, industries, elected officials, policy makers, planning staff and other employees of the
Permittee. The goal of the education program is to reduce or eliminate behaviors and practices that
cause or contribute to adverse stormwater impacts. An education program may be developed locally
or regionally.
The minimum measures are:
a. No later than two years after the effective date of this Permit, the Permittee shall provide an
education and outreach program for the area served by the Municipal Separate Stormwater Sewer
System (MS4). The outreach progrRJIl shall be designed to achieve measurable improvements in
the target audience's understanding of the problem and what they can do to solve it.
Education and outreach efforts shall be prioritized to target the following audiences and subject
areas:
i. General public
· General impacts of stormwater flows into surface waters.
· Impacts from impervious surfaces.
· Soutce control Best Management Practices (BMPs) and environmental stewardship actions
and opportunities in the areas of pet waste, vehicle maintenance, landscaping and buffers.
ii. General public, businesses, including home-based and mobile businesses
· BMPs for use and storage of automotive chemicals, hazardous cleaning supplies, carwash
soaps and other hazardous materials.
· Impacts of illicit discharges and how to report them.
iii. Homeowners, landscapers and property managers
· Yard care techniques protective of water quality.
· BMPs for use and storage of pesticides and fertilizers.
· BMPs for carpet cleaning and auto repair and maintenance.
· Low Impact Development techniques, including site design, pervious paving, retention of
forests and mature trees.
· Stormwater pond maintenance.
iv. Engineers, contractors, developers, review staff and land use planners
· Technical standards for stormwater site and erosion control plans.
· Low Impact Development techniques, including site design, pervious paving, retention of
forests and mature trees.
· Stormwater treatment and flow control BMPs.
b. Each Permittee shall measure the undetstanding and adoption of the targeted behaviors among the
targeted audiences. The resulting measurements shall be used to direct education and outreach
resources most effectively, as well as to evaluate changes in adoption of the targeted behaviors.
c. Each Permittee shall track and maintain records of public education and outreach activities.
. INTIERLOCAL AGREEMENT
BETWEEN KITSAP COUNTY AND
THE CITY OFBReMERTON
TO FORM THE KITSAP PENINSULA CLEAN RUNOFF COLLABORATIVE
Q
KC.26104lb
'J-
I. PREAMBLE
This Interlocal Agreement (hereafter "AGREEMENT") is entered into pursuant to the
provisions of the Interlocal .Cooperation Act pf 1967 (Chapter 39.34 RCW) by and
between Kitsap County (hereafter "COUNTY") whose principal offices are located at
614 Division Street, Port Orchard, WA, 98366 and the City of Bremerton (hereafter
"CITY") whose principal offices are located at 345 6th Street, Suite 600, Bremerton, WA
98337.
II. RECITALS
Whereas, the Washington State Department of Ecology requires owners or operators of
a municipal separate storm sewer system to obtain coverage under a Western
Washington NPDES Phase II Municipal Stormwater Permit; and
Whereas, Permittees are required by Permit Section S5.C.1 to provide stormwater
education and outreach programs designed to achieve measurable reductions in
behaviors that cause or contribute to adverse stormwater impacts by February 16,
.2009; and
Whereas, coordination among Permittees with adjoining or shared geographic areas is
encouraged by Washington State Department of Ecology and enhances access to
federal, state, and other financial and technical support; and
Whereas, Kitsap Peninsula residents share media sources and would benefit from
consistent messaging across city and county boundaries; and
Whereas, municipal resource efficiency is increased and cost savings are realized.
through sharing expertise, expenses, and staff time to gain economies of scale and
avoid duplication; and
Whereas, Kitsap County, United States Naval bases therein, and the cities of Poulsbo,
Bremerton, Port Orchard, and Gig Harbor desire to form the Kitsap Peninsula Clean
Runoff Collaborative to coordinate joint development and implementation of stormwater
education and outreach programs.
NOW THEREFORE, in consideration of mutual promises and covenants herein it is
hereby agreed:
1
i;,., The ReGitals set forth above are expressly incorporated iAto the A@reement by
e.~(4hls reference.
B. This AGREEMeNT consists of the follewin@ documents:
1. Interlocal Amreement
2. Exhibit A: Kitsap Peflinsula Clean Runoff Collaborative Scope of Work and
Budget
c. Purpose: The purpose of the AG~fEEMENT is te provide a mechanism through
which COUNTY and CITY voluntarily collaborate in the development, implementatien,
and funding of stormwater education and outreach messages, materials, activit1es, BAd
program assessment tools for the general public, businesses, and other target
auaiences as required by the NPDES Phase II Permit.
D. PaVl1ilent ana. FundinQ: CITY will provide COUNTY funds in an amount noUa
exceed a total of $121 ,472 over the term of this agreement. Approval shall be obtained
from KPCRC represel'ltatives prior to expenditure of funds. In accordance with Sectiol'l I
below, COUNTY agrees to send invoices to CITy representative for reimbursement of
allowable expenses incurred as defined in Exhibit A.
E. Scope of Work: COUNTY and CITY shall perform duties and services as are
listed in Exhibit A, attacl1ed hereon, and Mereby referred to and made a part hereof by
reference. Said services shall be performed in accordal'lce with the approved Scope of
Work and bwdget specified in Exhibit A, and as provided for in Section I of this
AGREEMENT.
F. COUNTY and.CITY Administrators:
Jayna Ericson, SSWM Outreach and Education Coordinator, 614 Division Street MS 26-
A, Port Orchard W A 98366 sl1all represent COUNTY in all matters pertaining to the
services rendered under this AGREEMENT. All requirements of the CITY pertairting to .
the services and materials to be rendered under this AGREEMENT shall be coordinated
tl1rough tile COUNTY representative.
Kathleen Cahall, Water Resources Manager, 3027 Olympus Drive, Bremerton WA
98310 shall represent tile city in all matters pertaining to the services ana materials to
be rendered under this A@REIEMENT. All requirements of the COUNTY pertainin~ to
the services or materials to be rendered under tl1is AG~EEMENT shall be coordinated
through the CITY representative.
Following a change of representative, COUNTY and CITY will inform the other party in
writing within ten (10) working days.
G Repertin~: ffiy Janwary 31st of each year this AGREEMENT is in effeot,
COUNTY arid CITY will jointly report the resl:Jlts of work conducted under tl1is
2
AGREEMENT in a manner that is mutually useful in the fulfillment of NPDES Permit
reporting requirements for public education activities, as specified in Permit Section
S9.E.2.c.
H. Responsibilities of the Parties: It is mutually understood that CITY will provide
COUNTY with the following:
Up to $121,472 over the duration of this AGREEMENT for development of
educational materials, professional service fees, partial reimbursement of
COUNTY administrative costs, and other expenses related to tasks as described. .
in Exhibit A. CITY will also cpntribute staff time to attend meetings, provide input,
conduct pertinent research, and participate in program development.
H is mutually understood that COUNTY will provide CITY with the following:
COUNTY will provide administrative services and act as financial manager for
this AGREEMENT and associated professional service contracts. COUNTY will
also contribute staff time to facilitate meetings, provide input, conduct pertinent
research, and participate in program development.
I. Reimbursement: CITY shall reimburse COUNTY for actual incurred costs upon
presentation of a properly executed invoice not to exceed compensation listed in
Section D. Costs shall be charged and funding reimbursed based upon appropriate
program elements as defined in Exhibit A. COUNTY may exceed line item amounts
within individual program element budgets, but shall not exceed the total budget for
each individual program element without written approval of CITY. Reimbursement
requests shali not be made to CITY more frequently than once a month. CITYshall
reimburse COUNTY within thirty (30) days of receipt of a properly executed COUNTY
invoice.
J. Property: Title to property purchased by COUNTY, the cost of which COUNTY
. has been reimbursed as a direct item of cost under this AGREEMENT, shall ppss to
and vest to COUNTY. Property purchased with funds delivered pursuant to this
AGREEMENT may be used only for the performance of this AGREEMENT and shall be
purchased in accordance with applicable state law and COUNTY purchasing policies...
K. Assianment: COUNTY may assign or subcontract any portion of the services
provided within the terms of this AGREEMENT. All terms and conditions of the
AGREEMENT shall apply to any approved subcontract or assignment related to this
AGREEMENT.
. L. Indemnitv: Both COUNTY and CITY shall accept responsibility for any and all
liability .arising from acts of its own officers, employees, agents and contractors to the
extent provided by law. Additionally, each party agrees to indemnify, defend; and hold
harmless the other party, and its officers, agents, and employees for all claims
(including demands, suits, penalties, losses, damages or costs of any kind whatsoever)
including costs, expenses and reasonable attorney's fees, to the extent such a claim
3
arises or is caused by the. indemnifying party's own negligence or that of its officers,
agents, or employees in performance of this Agreement.
Nothing contained in this section of this Agreement shall be construed to create a
liability or a right of indemnification in any third party.
This section shall survive the expiration of this Agreement.
. .
M. Amendments: The p~rties hereby further agree that this AGREEMENT cannot
be amended or .modified without the written concurrence of both parties.
N. Termination: Either party to this AGREEMENT may elect to terminate this
AGREEMENT for any reason by delivering a sixty (60) day written notice of intent to
terminate to the other party. In the event of such termination, COUNTY shall be
compensated forthe actual costs incurred prior to the time of Written notification of
contract termination.
O. Duration: This AGREEMENT shall commence on the date of execution, and
shall remain in effect through February 15, 2012.
P. RECORDING. Pursuant to RCW 39.34.040, .this Agreement shall be filed with
the Kitsap County Auditor. . .
Q. WAIVER. A failure by either party to exercise its rights under this agreement
shall not preclude that party from subsequent exercise of such rights and shall not
constitute a waiver of any other rights under this Agreement unless stated to be such in
a writing signed by an autho"rized representative of the party and attached to the original
Agreement.
R. GOVERNING LAW. This Agreement shall be governed by and construed in
accordance wi.th the laws of the State of Washington.
S. VENUE. The venue for any action to enforce or interpret this Agreement shall lie
in the Superior Court of Washington for Kitsap County, Washington.
T. . MOL TIPlE ORIGINALS. This Agreement may be executed in multiple copies,
each of which shall'be deemed an original.
U. SEVERABILITY. If any provision of this' Agreement or any provision of any ...
document incorporated by reference shall be held invalid; soch invalidity shall not affect
the other provisions of this Agreement which can be given effect without the invalid
provision, if such. remainder conforms to the requirements of applicable law and the
fundamental purpose of this agreement, and to this end the provisions of this
Agreement are"declared to be severable.
4
IN WITNESS WHEREOF, this Agreement was executed by the parties on the dates
hereinafter indicated.
DATED this _ day of
.2008.
DATED this _ day of
,2008.
CITY OF BREMERTON
KITSAP COUNTY
BOARD OF COMMISSIONERS
. Cary Bozeman, Mayor
Stephen Bauer, Chair
Jan Angel, Commissioner
Josh Brown, Commissioner
ATTEST
ATTEST
CLERK
OPAL ROBERTSON
Clerk of the Board
Approved as to form:
Approved as to form by the County
Prosecutor's Office.
5
EXHIBIT A:
KITSAP PENINSULA CLEAN RUNOFF COLLABORATIVE
Scope of Work and Budget
A. GOALS. OBJECTIVES. AND TASKS
Goals:
1. Design and implement stormwater education and outreach programs to achieve
measurable reductions" in behaviors that cause or contribute to adverse
stormwater impacts.
2. Realize cost savings and" increase municipal resource "efficiency by sharing
expertise, expenses, and' staff. time to gain economies" of scale and avoid
duplication.
3. Benefit citizens of the Kitsap P"eninsula by providing consistent outreach and
messaging.
4. Gain enhanced access to federal, state, and other financial and technical support
through coordination among Permittees with adjoining or shared geographic
areas. "
5. Obtain compliance with NPDES Phase " Municipal Stormwater Permit
requirements for Section S5.C.1, Public Education and Outreach.
The Kitsap Peninsula Clean Runoff Collaborative is committed to achieving the
following objectives by FebruarY 161 2009:
Obiective 1 Identify target audiences and characterize associated behavior and
demographic trends.
Task 1.1 Contractconsultant services to design and conduct a survey for the
general public that:
· "Can be used to characterize current behaviors and associated
demographic trends;
· Will serve as a baseline against which behavior change can be
measured;
· Is in a format that can be repeated;
· Produces data of statistical quality that is useful to all participating
jurisdictions; and "
· Can determine the extent to which Kitsap Peninsula audiences can be
generalized to those of the eastern Puget Sound metropolitan area, as
well as within urban vs. rural areas of the Kitsap Peninsula.
Task 1.2 Identify appropriate baseline behavior assessment tools and/or gather
existing data on specific sectors vyithin the general public (businesses;
Permittee employees, etc.) for whom standard telephone survey
techniques may not be effective.
6
Obiective 2 Identify and prioritize practices to be addressed by behavior-change
campaigns.
Task 2:1 List behaviors that are most likely contributing to adverse stormwater
impacts based on knowledge of local pollution problems. Consider
behaviors relevant .to each target audience.
Task 2.2 Prioritize behaviors and associated target audiences to be addressed by
social marketing campaigns using factors including but not limited to:
· Baseline behavior survey results;
· Scope of problem as identified by water quality data and inspection/
investigation results;
· Presence/absence of existing local programs that address the behavior
and effectiveness of those programs;
· Literature search of relevant articles and reports for programs
applicable to the target audience; and
· Degree to which identified behaviors are single, simple, doable, and
measurable.
Obiective 3 Commence the design of. a social marketing campaign with built-in
evaluation protocols for the highest priority.behavior.
Task 3.1 Conduct formative researches on the highest priority behavior, which may
include:
· Reviewing other program designs, management approaches, and
evaluation strategies;
· Adopting a campaign approach that has been thoroughly evaluated
and proven successful in a similar community; and/or
· Using focus groups .or other survey tools to garner in-depth information
on attitudes and practices relative to the behavior, identify barriers and
benefits of the target audience adopting the behavior, and get ideas for
potential campaign strategies.
Task 3.2 Develop a campaign strategy based on barrier/benefit research that
includes an evaluation plan With specific, measurable, and achievable
outcomes.
The Kitsap Peninsula Clean Runoff Collaborative is committed to achieving the
following objectives by February 15, 2012: .
Obiective 4 Implement social marketing campaign for the highestpriority behavior.
Task 4.1 Test the campaign strategy on a small segment of the population, using
focus groups and/or pilot studies to refine and reevaluate the strategy.
Task 4.2 Implement the campaign across the community, assessing effectiveness
at proper intervals, documenting progress, and changing the campaign
7
strategy as necessary to achieve defined outcomes.
. Task 4.3 Continue the program at an appropriate level once measurements indicate
increased adoption of the behavior in the target audience. .
Objective 5 Implement additional campaigns using a phased approach for each
prioritized behavior and associated targetaudience.
Obiective 6 Use adaptive management to refine programs and direct education and
outreach resources most effectively~ .
Objective 7 Track and maintain records of education and outreach acUvities.
Objective 8 Pursue grants and other funding opportunities as available and
app"ropriate. .
Obiective 9 Enhance public awareness of and access to information resources.
Task 9.1 Brand the Collaborative with a name, slogan, and logo that the public can
relate to. .
Task 9.2 Create an independent website that serves as a stormwater education
clearinghouse for residents and businesses.
Obiective 10. Strengthen existing partnerships.
Task 10.1 Coordinate messages and activities with' other entities involved in
stormwater education and outreach programs (Regional STORM
Program; WestSound Watersheds Council; Puget Sound Partnership
ECO Network; KEEP)
Task to.2Seek opportunities to optimize partnerships with non-permitted entities'
including but not limited to the Kitsap County Health District, Kitsap
Conservation District, Washington SeaGrant, WSU Extension, Chambers
of Commerce, Local Source Control Specialists, professional associations,
and non-profit environmental organizations
8
Exhibit B
Budget
Table 1 shows maximum annual budget for years 2008,2009,2010, and 2011 by
program element. Elements in blue indicate program costs that will be shared among
jurisdictions based on relative population sizes. The pre/post survey element in years
one and four will be paid for individually, with Kitsap County contributing a maximum of
$20,000; Bremerton contributing a maximum of $10,000; and the Navy, Port Orchard,
Poulsbo, and Gig Harbor each contributing a maximum of $5,000. Table 2 shows the
total maximum annual budget by jurisdiction, representing both shared and individual
costs. The Collaborative will make every effort to minimize actual costs by selecting
competitive bids for professional services, and by pursuing grants and other funding
sources as available and appropriate.
Table 1. Maximum budget for all program elements
Year 1 Year 2 Year 3 Year 4 Program
Program Element 2008 2009 2010 2011 Total
Outreach & Education
Coordinator (1 FTE) 77,197 81,070 85,118 89,369 332,754
Website 2,500 2,000 2,200 2,400 9,100
Campaign development and
implementation 36,000 97,000 112,000 86,000 331,000
Shared Elements Subtotal1 115,697 180,070 199,318 177,769 672,854
Pre/Post Survel
Unincorporated KC = $20K ,
Bremerton = $10K
Jurisdictions <10,000 = $5K ea 50,000 0 0 50,000 100,000
TOTAL 165,697 180,070 199,318 227,769 772,854
1
Costs shared based on relative population size
2 Individual jurisdiction costs
Table 2. Maximum program budget per jurisdiction
Year 1 Year 2 Year 3 Year 4 Program
Jurisdiction 2008 2009 2010 2011 I Total
Kitsap Countv (71.6%' 102,831 128,918 142,698 147,270 521,717
" " , ',i~ :"';~t.drtj~&H;,j~~t-%)~ ",;2,7:448 \27;h&~ u",."",,,..,',". . ",..." , -r ,:r:~':,G6';809 . ' ~i~ii~l~
':< '-""atfti)59
; ",,'. . .., ~ .
",-,-, ".. ,
"" " ,-."," ,'- '" -"""
Naw (3.8%' " 9,362 6,789 7,515 11,703 35,369
Port Orchard (3.5%' 9,068 6,332 7,009 11,251 33,660
Poulsbo (3:2%' 8,684 5,733 6,346 10,660 31 ,423
GiQ Harbor (2.9% 8,303 5,142 5,691 10,076 29,212
TOTAL 165,696 180,070 199,318 227,769 772,853
9
DATE SUBMITTED: August 6, 2008
BILL #
06 - 185
5L
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
........................................................................................
SUBJECT: Award Contract for
Con'truction of 26th Street Landslide Repair
to e. u.
Committee Meeting Date: August 13,2008
COUNCIL MEETING Date: August 20, 2008
Department: Engineering
Presenter: Michael Mecham
Phone: 473-5288
SUMMARY: Sealed bids for construction of the project titled "26th Street Landslide Repair" were
opened on August 7, 2008. The engineer's estimate for construction of the project is $180,000.
L bids were received for this project.9ta{lvel "Bu.lk:headt3ui(cU(5 was the lowest responsive
bidder with a bid of J 01) 204. 5 7 (including sales tax).
ATTACHMENTS: 1. Council Summary; 2. Aerial Photo Site Plan; 3. Bid Tabulation.
FISCAL IMPACTS (Include Budgeted Amount): The engineer's construction estimate for this
contract is $180,000. Funding sources are summarized as follows: (1) $150,000 - Brentwood Drive
Culvert Replacement Project - Project will be delayed until 2010; (2) $30,000 - Storm Drainage
Replacement Program.
APPROVALS:
DEP ARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MA YOR:
COMMITTEE CHAIR
COUNCIL PRESIDENT:
_ CONSENT AGENDA)?J
GENERAL BUSINESS D
PUBLIC HEARING 0
RECOMMENDED MOTION: Move to award a contract in the amount of
'$I01)-W~.S? (including sales tax) to eCtl\J.( f, I for
construction of the project titled "26th Street Landslide Repair" and authorize the Mayor to finalize
and execute the necessary documents for construction.
COUNCIL ACTION: D Approve D Deny D Table
D Continue D No Action
COUNCIL SUMMARY
26th Street Landslide Repair
Backaround
The purpose of this project is to repair the landslide area and restore the City
stormwater outfall in the 26th Street Right-of-Way (ROW) immediately east of Wycoff
Avenue. The bank in the ROW failed during the major rainfall event during December
2007. The resultant landslide caused the stormwater outfall to fail and left considerable
debris on the beach. The City contracted with a geotechnical engineering firm that
recommended that the bank be repaired immediately to avoid additional slope failure
and potential to jeopardize upland structures. Subsequently, the City used the Small
Works Roster (SWR) as administered by the Municipal Research Services Center
(MSRC) of Washington in order to contract with a firm to perform this work.
Contract Summary
The work to be completed under this contract consists of clearing the landslide area of
loose debris, constructing a rock wall, backfilling the landslide area with structural fill,
repairing the stormwater outfall, and revegetating the site for erosion control.
5'
. eIL/evel BfA Irhe."J. &,-lJer<. was the lowest responsive, responsible bidder with a
bid in the amount of $ IfY] gD1,57 (including sales tax). The construction will be
completed within 45 days of the Notice to Proceed.
Fiscal Summary
The engineer's construction estimate for this contract is $180,000. The bids reflect the
current cost volatility in the construction environment. Funding sources are summarized
below:
$150,000
$30,000
Brentwood Drive Culvert Replacement Project - Project
will be delayed until 2010
Storm Drainage Replacement Program
26th Street Landslide Repair
Council Summary
August 2008
i;mc-::c""::o~'~"~'C'~~I~"""
. "
. '.
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( . .'
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r~,'~,.'",.~.:;PI':,.., ,
t_,~....,,:;:':':::';:',._~,:::':"__>,__;
CITY OF BREMERTON
BID TABULATION
BID ITEM: ~{o~S~-. l(iy\'cj~llcU lCe-pOl:"- OPENEDBy:~;fl
OPENED DATE: t}- 0 7 ~06 TIME OPENED: p,;;;;.o RECORDED BY: L., f'\.-CZ'L-
I~
p
BID 7
BOND
BIDDER REC'D 1 2 3 4 5 6 ~IG.:\ Tax TOTAL
EV A~s".oQ , id-J ~-Z>O &Iq; 35: (;/0 LfOI L/~ 'l"{ '2'.:.2. ;J3; '7'1/ ,3)} ODD /'17 tJ</3
. ~~>A, 'Pa.QJ'JI\Lr ~+- ~ OtJ D c
o:a?6DO 3 ODD .5O,4-0D 3QC:i::D /8i OD 0 60)00D ! '13, t/oo
Su)€-vej J3ufll- ked.Dld' I~? Z?_ 7\ - l'ir 9...,..sr d'J/j, 'lIZ. I ?I$. ..r- .;J7'/'7/. ]Ie; 5.dl1</. z5 ':.:SOl DO l) /'tYZm~ s ~
At'T /
j~.lh2,t3 l,j I'll .,<L S7A1Y/::.r)f; I,;.l~~ Cis5:'lr J?ilj D(,. I.?$ rz,f;-?'1.af' !2,OIDO 0 If"t}.. ')7J {,.. (.;,f"
, .,
SUMMARY TOTAL BID COMMENTS
~;RENT LOW BI?A:..
(2tL/IIJ11 ' jj!lWtLt! SIJK) j /) 7 f5{)'lS7 ENGINEER ESTIMATE (lncl Sales Tax) $ IJ'O/ODO. ~
SEZZ;:DDER ,
/ h Cj. 6D~~ (.,8'
THIRDLOW BIDDER C1J "J
3u1l fa.il-YUlv j,1..Ij .;-- 193 J tf-OO /10
H.\EngioeeringIBill Davis\Conlracl and lemplaleslBIO TEMPLATES-PROCEDUREIBID TABULATION
DATE SUBMITTED: August 6, :2008
BILL#
oB-/Sh
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
5J
........................................................................................
SUBJECT: Award Contract for
Construction of Southwest Bremerton
Residential Sewer Extension Force Main to
Stan Palmer Construction.
Committee Meeting Date: August 13, 2008
COUNCIL MEETING Date: August 20, 2008
Department: PW&U, Engineering
Presenter: Mike Mecham
.Phone: 473-5288
SUMMARY: Sealed bids for construction of the project titled ;'Southwest Bremerton Residential
Sewer Extension Force Main" were opened on July 29,2008. The engineer's estimate for
construction of the project is $4,551,507 for the base bid, $5,175,518 for the base bid plus Alternate 1,
and $5,799,528 for base plus both alternates. Five bids were received for this project. Stan Palmer
Construction was the lowest responsive bidder with a bid of $3,564,756.99 for the base bid plus
Alternate 1 and Alternate 2 (including sales tax).
ATTACHMENTS: 1. Council Summary; 2. Site and Vicinity Map; 3. Bid Tabulation.
FISCAL IMPACTS (Include Budgeted Amount): Construction of this project is funded by a
revenue bond. The 2008 budget for this project, including construction of the force main and the
pump station, is $4,750,000. An additional $400,000 is needed in the 2009 capital budget in order to
construct the base project plus both bid alternates.
APPROVALS:
DEP AR TMENT DIRECTOR.
CITY ATTORNEY:
FINANCE DIRECTOR:
MA YOR:
CONSENT AGENDA ~
GENERAL BUSINESS 0
PUBLIC HEARING 0
COMMITTEE CHAIR
COUNCIL PRESIDENT:
RECOMMENDED MOTION:
Move to award a contract in the amount of $3,564,756.99 (including sales tax) for the base bid plus
Alternate 1 and Alternate 2' with Stan Palmer Construction for construction of the project titled
"Southwest Bremerton Residential Sewer Extension Force Main" and authorize the Mayor to finalize
and execute the necessary contract documents for construction.
COUNCIL ACTION: 0 Approve 0 Deny 0 Table
o Continue 0 No Action
SW Bremerton Residential Sewer Extension Force Main
COUNCIL SUMMARY
Contract Summary
This project will construct a force main to convey waste water from the new pump
station on Anderson Hill Road (SB-1) to the WWTP. The project is being bid as a
base bid plus up to two alternates. The base bid is a 10" pipe required to convey
expected waste water flows from developments in SW Bremerton with excess
capacity to accept some waste water from the Gorst area. Alternate 1 is an
additional 8" pipe installed parallel to the 10" pipe from Garst to the WWTP which
will be available to convey future flows from the Gorst area. Alternate 2 is a
second additional 8" pipe installed parallel to the other two pipes far additional
capacity.
Stan Palmer Construction was the low bidder in the amount of $3,564,756.99
(including sales tax) for the base bid plus both alternates. There were 4 other
bidders. The construction will be completed within 150 working days of Notice to
Proceed. The estimated completion date is March 31,2009.
The Engineer's Estimate was $5,799,528 for the base plus both alternates.
This project is included in the current CIP.
Fiscal Summary
The 2008 budget for the SW Bremerton Residential Sewer Extension project is
$4,750,000, which includes budget for the pump station which will be constructed
separately. The pump station project has been awarded far $1,081,210.74.
Construction of the entire project is funded by a revenue bond. Funds available
from the bond for construction total $4,454,606.52, which is sufficient to construct
the farce main required to serve SW Bremerton and one additional 8" diameter
pipe from Gorst to the WWTP for future system expansion. Approximately
$400,000 is needed beyond the funds available to also construct the second
additional 8" pipe. Installation of a similar force main from Gorst to the WWTP in
the future would most likely have to be along a different route, such as Sherman
Heights road, and would cost on the order of $2,000,000 vs. the approximately
$423,000 it will cost to install it in conjunction with this project.
Funds Available From Bond
$ 4,454,606.52
Construction Engineering
Spent to date
Pump Station Bid
Force Main + Alts 1 & 2 Bid
Estimated
Estimated
Costs Budget Status
$ 150,000.00
$ 50,000.00
$ 1,081,210.74
$ 3,564,756.99 $ (391,361.21)
City of Bremerton
Southwest Bremerton Residential Sewer Extension Force Main Construction
August 2008
SW BR~M8RTON RESIDENTIAL SEWe.R
EXTENSION
LEGEND
CITY LIMITS
SHORELINE
FORce MAIN
ROUTe
SCALE: 1"=800'
City of Bremerton
Bid Tabulation
Bid Title: SW Bremerton Residential Sewer Extension Force Main
Date Opened: 7/29/2008 Time Opened: 11:00 AM
Opened By:
Recorded By:
('In)' Ef1ew
Bn:~c~ tdj;'u '"
Name of Bidder Bond Base Bid Alternate 1 Alternate 2 Base + Alt 1 Base + Alt 1 + Alt 2
7t~V\. 1'....1141........- L"'f,...c;-f , v Z. 7 "?3.9 tZ ,~9 401.1-7-/.28 '-I'2301:Lo2- 3 /41. 61's, 9'J: 3 , )6 l,I :f r6. ??
P;veHa Bros C::nr,. cd. V' "3 jqz, <02. .6B ift I :;;'"13. 6' 'iG/ "3t.!; 6(, :.3 9'5-$ '7 -:;. k.>Y 'f "3Ir-. 120.00
y;./ -5f",I<: ~"''l.,1- V 3, 3"1'1 YZ.;;.:;9 ! /:"04 -,,'F. "3 i 66<"( '76~:} Y' -:1, 9'19, 9:pz. 2L t.{ -7R $"';7'. >G
lIJ 0 r-fL. -€.r- VI (01'1-4;. \/r LI, (cJ( f!:J9CI. J? I 'fa0 rn .Of, 4"~ g? . OF.:. '-t. 6"8;. 2.~Z.!5 7 ); Z 6/ 56 >-. 7' z.
AJOil.A r'~ ..L c-h''''''' ~,J (VIe:.. V' '-I {:.Q7. </.,:J. ,> 9 -fD-:t Y/~>: (, 'i 2-~ 8')~. bo s-; Zo I 'II 'Y. "72- ~ y::g 27r.. -; Z-
JI
Summary ~ Preference 1 Total Base Bid + Alt 1 + Alt 2 EnQineer's Estimate (incl sales taX)
Apparent Low Bidder
%"t Pulj.M..l.,r L.1. '}-I 3, lj7.:>'I, t-SG..77 Base + Alt 1 + Alt 2 $5,799,528
Second Low Bidder
-i?-;. V~ 1ft:< ~rvs LIt 'IS, t?D . C".'D Base + Alt 1 $5,175,518
Third low Bidder
'Tr; '- <7+",tL I..{{ )":;3 S-)V~ ~n; Base Bid $4,551,507
Summary - Preference 2 Total Base Bid + Alt 1 Comments
Apparent Low Bidder ?;-,14/, 6B3. 91-
~'" P-,I......Q.,t, CCV\.S.+ 3, :i~( f)fSJ.1 /UJ,ti
Second Low Bidder
f> ; If e 1+ C. '&tbS I ::j. 3';-3 '1- -:ft; :'3 y
Third Low Bidder
-7-ilU, Tr ~ - S-te,+ e 3; 9'ff, ?'8Z. 2-2-
Summary ~ Preference 3 Total Base Bid
Apparent Low Bidder
5.ftlh P..l~ ~ c;{ 2, "1 ~'3 9/2 .6C;
Second Low Bidder
Irt' - S+,:J~ Cc,l.-1..::,;"-! '5, }Y'f, ~23. '8%
Third Low Bidder
p ; V', .It.~ {3ros; ~, 3Hz,. '-(32. be>
DATE SUBMITTED: August 6, 2008
BILL #___aB_~_LE~7
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
"A
........................................................................................
SUB.TECT: Public Hearing and Ordinance
# -So~ vacating a p0l1ion ~fthe alley
between RUlwell Street and the existing mid-
block alley
Committee Meeting Date:..!:.~~lst 13, 2008
COUNCIL MEETING Date: August 20, 2008
Department: Engineering/Economic
Development
Presenter: Michael Mecham/
Gary Sexton
Phone: 473-5288/473-5282
SUMMARY: As part of the redevelopment of the former City Hall propelties, the City has initiated
the vacation of a portion of the alley to allow the current owner of the property, HCK2, LLC., better
use of the site. This date has been scheduled for a public hearing in accordance with state law and the
Bremcr10n Municipal Code on the proposed ordinance vacating the subject property. In accordance
with BMC 11.20.080(d), no compensation is required.
ATTACHMENTS: 1.) Ordinance #~; 2.) Aerial Map; 3.) Staff Report.
FISCAL IMP ACTS (Include Budgeted AmOlmt): None.
--/
/,r /' ,
APPROV ALS: --./ ~ ~7
DEPARTMENT DIRECTOL~.::..~l'" ': ~~ .~..">~
CITY ATTORNEY:
FlNANCE DIRECTOR:
MA YOR:
,_/;/ ./<>~ ci?<,-'~ ;-;;;;::- <//
~~~:;Lr:~c:I[~~:T: "7J)j ~:~"H(::t _ I CONSENT AGENDA 0
I GENERAL BUSINESS 0
LJ~Y!3 L_I~Ji~~_~_!tJ:Q__ ~
RECOMMENDED MOTION: Move to pass Ordinance #~~tor vacating a portion of alley
between Burwell Street and the existing mid-block alley, adjacent to the former City Hall properties.
COUNCIL ACTION: 0 Approve 0 Deny 0 Table
r 'v ACA no~\.:!n\)g Aile';; \',h:atL~JI1 bdw d t~)1 mt,'1 (iL, Il.Ill - ParI :!\A:t.:nda Bdl rCI UlrLn,ll1:"'C doo:
o Continue 0 No Action
ORDINANCE NO. 5D5S-
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, relating to the vacation of a portion of the
alley between Burwell Street and the existing mid-block alley in
downtown Bremerton.
WHEREAS, the City Council passed Ordinance 5013 vacating a portion of the
alley adjacent to the former City Hall properties located at 239 Fourth Street; and
WHEREAS, as partial consideration for the vacation, the owners of the abutting
former City Hall properties at the time of vacation, Han and Mihyung Kim, were required to
dedicate a new 20 foot alley right-of-way, which was dedicated by Quit Claim Deed and
recorded under Kitsap Auditor's Number 200707270110; and
WHEREAS, the Kims, have subsequently transferred their interest in the abutting
property to HCK2, LLC; and
WHEREAS, the City and HCK2, LLC, as owner and developer of the former
abutting City Hall properties, have been working together on the redevelopment of these
properties; and
WHEREAS, the City initiated this vacation in accordance with Bremerton
Municipal Code (BMC) 11.20.080 in order to reduce the new right-of-way to IS-foot as part of
the redevelopment; and
WHEREAS, the City passed Resolution No. 3066 declaring its intention to vacate
a portion of the alley between Burwell Street and the existing mid-block alley, which resolution
also set a hearing to take public comment or consider written objections to the vacation; and
WHEREAS, fewer than fifty percent of the property owners abutting said right-
of-way filed written objections to this action prior to the time set for public hearing herein; and
WHEREAS, a public hearing was held with proper notice on August 20, 2008, in
the City Council Chambers at the Norm Dicks Government Center to take public comment or
consider written objections to the vacation; and
WHEREAS, this is a Class I right-of-way, however, because the City is initiating
the right-of-way vacation pursuant to BMC ll.20.080(D), compensation is not required; and
WHEREAS, the City Council has determined that it is in the best interest of the
public to proceed with the vacation; NOW, THEREFORE,
1
Partial Alley Vacation at former City Hall- Ordinance
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The foregoing recitals are incorporated as if fully set forth herein.
SECTION 2. The easterly 5 feet of the right-of-way dedicated by Quit Claim
Deed under Kitsap Auditor's Number 200707270110 between Burwell Street and the existing
mid-block alley as described in Exhibit A, which is attached and incorporated herein by this
reference, is hereby vacated to the abutting property owner, HCK2, LLC or its successors in
interest. '
SECTION 3. The Mayor is hereby authorized to prepare, execute and record a
quit claim deed and any other documents necessary to convey the property to the abutting
property owner.
SECTION 4. Easements. The granting of this vacation is subject to no
easements.
SECTION 5. No vested rights shall be affected by the provisions ofthis
ordinance.
SECTION 6. Severability. If anyone or more section, subsections, or sentences
of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the
validity of the remaining portion of this ordinance and the same shall remain in full force and
effect.
SECTION 7. Effective Date. This ordinance shall take effect and be in force ten
(10) days from and after its passage, approval and publication as provided by law.
PASSED by the City Council the
day of
,2008.
WILL MAUPIN, Council President
Approved this
day of
,2008.
CARY BOZEMAN, Mayor
ATTEST:
APPROVED AS TO FORM:
CAROL ETGEN, City Clerk
ROGER A. LUBOVICH, City Attorney
2
Partial Alley Vacation at former City Hall - Ordinance
PUBLISHED the
EFFECTIVE the
ORDINANCE NO.
day of
day of
,2008.
,2008.
R:\Legal\Legal\Ordinances\Public Works & UtilitiesWacation-portion of Alley behind old City Hall.doc
3
Partial Alley Vacation at former City Hall - Ordinance
EXHIBIT A
The easterly 5 feet of the westerly 20 feet of Lot 14, Block 7 of the Plat of the
Town of Bremerton, as recorded in Volume 2, of plats Page 030, records of
Kitsap County, Washington, situate in Government Lot 3, Section 13, Section 24,
Township 24 North, Range 1 East, Willamette Meridian, Kitsap County,
Washington.
August 4, 2008
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EXHiH3H FOR
ALLE Y V AC A pION
POR TION OF
SEC. 13 T. 24 N.
R. 1.E., W.
et TY OF fj'REMER TON
2/29/08
G.r.
City of Bremerton, Department of Public Works and Utilities
Engineering Division Staff Report
Proposed Partial Alley Vacation at former City Hall Property
City Council/Public Hearing Date:
Report Prepared By:
August 20, 2008
Gunnar fridriksson, Civil Engineer II
SUMMARY
A.
Applicant:
City of Bremerton
345 6th Street, Suite 600
Bremerton, WA 98337
Location:
The easterly 5 feet of the alley dedicated in conjunction with
Ordinance 5013 and recorded with Kitsap County Auditor's File No.
200707270110.
B. Attachment: Exhibit Map
BACKGROUND
The City of Bremerton originally vacated portions of the alleys adjacent to the former
City Hall to facilitate the redevelopment of the former City Hall properties. As part of the
requirements for these alleys being vacated, the City requested conveyance of a new
north-south alley connecting Burwell Street and the existing 14-foot alley.
This new alley was the westerly 20 feet of Lot 14 of the properties. The developer of
the former City Hall properties has requested that the new alley be reduced to 15-foot.
RIGHT-Of-WAY CONDITIONS
. Functional Classification
. Existing Right-of-Way Width
. Proposed Right-of-Way Width
. Pavement Width
. Surface Type
. Curb and Gutter
. Sidewalks
Alley
20 feet
15 feet
20 feet
Asphalt
N/A
N/A
June 10,2008
Engineering Division Staff Report
Proposed Alley Vacation at former City Hall
Page 10f3
HEARING CONSIDERATIONS
BMC 11.20.120 sets forth issues that the City Council shall determine following the
Vacation Hearing. These issues and City staff positions are as follows:
1. Whether the street, alley or portion thereof is no longer required for public
use and vacation of the described portion will better serve the public good.
Staff Position:
This portion of the right-of-way will not be required for public use.
2. Whether the vacation is consistent with the City Comprehensive Plan.
Staff Position:
The proposed vacation does not conflict with the Comprehensive Plan.
3. Whether continued use of the proposed vacation as a public way is not of
such public benefit as to justify the costs of maintenance.
Staff Position:
Maintenance costs will be comparable to the cost to maintain the existing alley.
4. Whether substitution of a new and different thoroughfare would be more
useful to the public.
Staff Position:
N/A- Roadway is remaining, reduced width.
5. Whether conditions may so change in the future as to provide a greater
public use or need than presently exists.
Staff Position:
The relocated roadway will be consistent with future redevelopment of the site
and is expected to meet future public needs.
6. Whether objections to the proposed vacation are made by owners of
private property abutting the same.
Staff Position:
The former City property is the only property abutting the vacation.
SHORELINE ACCESS
This portion of right-of-way does not provide shoreline access.
June 10,2008
Engineering Division Staff Report
Proposed Alley Vacation at former City Hall
Page 2 of 3
UTILITIES
The Department of Economic Development has contacted and been negotiating with
the private utility companies to abandon or relocate their existing infrastructure. No
easements will be required for the private or City utilities.
SUFFICIENCY OF SIGNATURES
Not Applicable - The City initiated the vacation.
COMPEN.SA liON
Not Applicable - The City initiated the vacation.
STAFF COMMENTS
The City Fire Department, Attorney, Department of Community Development, Police
Department, and Engineering all support this vacation.
Staff recommends approval of the vacation of these portions of the alley.
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Looking northerly from Burwell along new alley.
June 10, 2008
Engineering Division Staff Report
Proposed Alley Vacation at former City Hall
Page 3 of 3
DA IE SUBMITTED: 08/06/2008
BILL# oB - /88
-----~~---
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
1A
.......................................................................................,
SUB.JECT: Ordinance No. Su5t amending
BMC 15.06.040 relating to municipal utility
rates for wastewater.
Committee Meeting Date: 08/13/2008
COUNCIL MEETING Date: 08/20/2008
Department: PW &U
Presenter: Phil Williams
Phone: 473-5755
SUMMARY: Proposed ordinance amends BMC Section 15.06.040 to extend a discolmt to Single
Family Residential and duplex customers of the City's Sewer Utility lhatbases summer sewer bills on
wintertime average water consumption. This proposed change in the BMC would extend that discount
to all residential customer classes. It would apply to condominium complexes, apartment buildings,
and other residential projects. The rationale for extending the discount initially was to prevent
customers from being charged on their sewer bill for irrigation water that does not end up in the City's
collection and treatment system. The discount also serves as additional incentive for resident~ to keep
their lawns and landscaped areas green and aesthetically presentable. These reasons apply equally to
all residential customers regardless of clIstomer class.
A TT ACHMENTS: 1) Proposed ordinance amending Section] 5.06.040 of the BMC
2) Fiscal analysis summary - Utility Billing Supervisor
FISCAL IMPACTS (Include Budgeted Amount): Reduced revenue to the Wastewater Utility of
approximately $12,000 - $20,000 annually
COMMITTEE CHAIR
COUNCIL PRESIDENT:
CONSENT AGENDA 0
GENERAL BUSINESS ~
PUBLIC HEARING 0
RECO.Ml\lENDED MOTION: Move to pass Ordinance No. 5'054 amending BMC Section
\5.06.040 extending the summer sewer bill discount to all residenlial customer classes
/"
APPROV ALS:
DEP ARTMENT DIRECTOR: ..
CITY ATTORNEY:
FINANCE D1RECTOR:
MA YOR:
COllNCIL ACTION: 0 Approve 0 Deny 0 Table
o Continue 0 No Action
ORDINANCE NO. 5054
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, amending Section 15.06.040 of the
Bremerton Municipal Code relating to municipal utility rates for
wastewater.
WHEREAS, the current provisions of Section 15.06.040 of the Bremerton
Municipal Code relating to municipal utility rates do not provide rates for summer wasterwater
usage for multi-family residential customers; and r
WHEREAS, the City Council desires to update the provisions of Section
15.06.040 of the Bremerton Municipal Code to provide rates for summer wasterwater usage for
multi-family residential customers; NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Section 15.06.040 of the Bremerton Municipal Code entitled
"Rates- Wastewater" relating to municipal utility rates is hereby amended to read as follows:
15.06.040 RATES - WASTEWATER.
(a) Retail Wastewater Rates. A general retail wastewater rate shall be assessed of all
users of the Utility wastewater system. The retail rate shall be calculated on a periodic billing
with a minimum service charge and a commodity charge computed to the nearest HCF.
The retail rate shall be based on flow and strength of sewage discharged by the user of
the system.
Flow shall be determined by the metered amount of domestic water usage.
Flows for summer usage for single family~ afl:d-duplex, and multi-family residential
customers shall be determined based on the previous six (6) month average winter domestic
water usage by the customer, provided the account was active for at least two (2) billing periods
of the preceding six (6) months. The calculation period shall be determined by the Department
based on usage and billing cycles. In no case shall this calculation for summer usage result in a
volume less than two and one-half (2.5) HCF per month.
In the event the customer is not connected to a public water supply that utilizes domestic
water meter, the flow shall be determined by the Department based on the average flow of the
like customer class.
Strength shall be determined by the loadings discharged by the customer and shall be
segregated into like customer classes based on their respective sewage strengths.
SECTION 2. Severability. If anyone or more sections, subsections, or
sentences ofthis ordinance are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this ordinance and the same shall remain in full
force and effect.
1
BMC 15.06.040
Wastewater Rates
SECT/ON 3. Effective Date. This ordinance shall take c1lect and be in force ten
( 10) clays from and after its passage. approval and publication as provided by law.
PASSED by the CityCOllllCil the
clay ,)f
.2008
WILL MAUPIN, Council President
Approved tbis
day of
.200S
C/\RY HOZEMAN, Mayor
ATTEST:
APPROVED AS TO FORM:
CAROL ETGEN, City Clerk
ROGER A. LUBOVJCH, City Attorney
PUB! JSHED the
EFFECTIVE the
ORDiNANCE NO.
day or
day of
.1008
,2008
R:\Ll,gal\Ll'gal\Ordinance,\l'ublic Wurk> 8:. Lililiril:s\BMC 15.Cl6'()40 Wa~le\Vakr J{ak,.duc
2
Bl~IC 15,IJ6.040
Wllstew'llter Rates
Fiscal Analysis SUl1l1uary
As the Utility Billing Supervisor. I was ashxl the fo]IO\ving question:
"What would the effect befif1(tllcial()! if lve were to include multi-.!llJ11i(V {[CCOUllts with
tlte residential accoll111s (llld allow them {III to receive the summer sewer {llIt!rage
discollnt?"
The RMC currently allows for using the average ofthe three winter billings for use in
ddcnnining the maximum amounts charged for summer sewer hillings tor residential
aCCOllnts that have one or two units as the sewer multiplier and have a customer
classification of Residential 1 or Residential-2 units. The custoIll.cr is charged for se\ver
consumption using the lowest usage of either the actual or the willter average. At this
time it does not apply to accounts that have 3 or more units even though they may have
one unit occupied by the owncr or be master metered to serve condominium
communities. Most condos are sold as owner occupied or single family dwellings. but
we have treated them as apartment complexes and charge all metered lIse as ';\;I,.'hat-goes-
thnHhe-rneter is charged full rate for sewer", regardkss of the time of year. Likewise.
the apartment complex is charged the same \\/ay for sewer. Most apanment complexes
lend to have a fairly consistellt occupancy similar to condos, but on a renlal basis.
Residential use is the same.
Ovvners of condos feel as if they are not treated the same as owners of single family
residences, especially while they are trying to beautify their landscape surroundings by
watering lawns and plants. Many complexes have established parking areas, rockeries
and plankd areas that may include a sprinkler system. but an irrigation meter was not
instnlled at construction time. They are tinding that if they had installed a meter, they
would not now be pay ing sewer charges few non-domestic uses. Costs of installing an
in-igation meter are high and may lead to extensive destruction of the sLllTounding
grOlUlds.
In looking at the available data for all muJti-t~1ll1ily accounts for more than :1 units. it is
my best estimate that if we were to include lb~se approximate 450 multi-family accounts
in the summer JYerage. that it would Cl)st the utility somewhere in the range of $ I 2.000 to
$20,000 sewer revenue per yem JtW approximately 3000+ I-reF sewer charges.. The
factors would be dependent on the use tor that period and tbe current occupancy of the
units.
Ann Finnegan