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HomeMy WebLinkAbout4735 Contract Number: Vendor: Subject: Department: File Class: Begin Date: End Date: Review Date: Vault Date: Comments: 4735 ART ANDERSON ASSOCIATES Feasibility/Cost - Relocation of Maintenance Facility Parks LEG 12-1 06/24/2008 08/31/2008 02/15/2010 01/01/2010 GOODS AND SERVICES AGREEMENT nus AGREEMENT is entered into between the City ofBremerton. a Washington Municipal Corporation ("City"), andArtAtv:lerson Associates ("Vendor"), whose mailing address is: 202 P81:ific Avenue. Bremerton, W A 98337. The parties agree as follows: 1. VENDOR SERVICES. The Vendor shall provide the following goods and materials and/or perform the following services for the City: Art Anderson Associates will perfonn a Feasibility Study and Cost Bstimate for the possible relocation of the Maintenance Fecilities of the City of Bremcrton, Parks Department to the fecility at 3027 Olympus Drive. See attachment A, Scope of work. 2. TIME OF COMPLETION. Vendor shall complete the work and provide all goods. materials and services within 60 caleodardays from the date all parties have signed this Agreement. J. COMPENSATION. The City shall pay the Vendor the total amount of$ 25.000.00. including applicable Washington State Sales Tnx, for the goods, materials and services contemplated in this Agreement. The City shall pay the Vendor the following lItIlOWlts according to the following schedule: At completion of project A. Defective or Unauthorized Work. The City reserves its right to withhold payment from Vendor for any defective or unauthorized goods, materials or services. If Vendor is unable, for any reason. to complete any part of this Agreement, the City may obtain the goods. materials or services by Agreement or otherwise. and Vendor shall be liable to the City fur any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs. including legal costs and attorney fees. incWTed by the City beyond the maximum Agreement price specified above. The City further reserves its right to deduct the cost to complete this Agreement, including any Additional Costs. from any and all amounts due or to beoomedue the Vendor. 4. INDEPENDENT CONTRACTOR. Conlractor is and shall be at all times acting as an independent contractor and not as an employee of the City. The Conlrector shall secure Ilt its expense. and shall be responsible for all payments of income tax, social security. state disability insurance compensation. unemployment compensation. and all other payroll deductions for the Conlrector, offioer. agmts, employees and sub-(X)l}tractors. The Conlractor shall also secure all applicable business licenses, if required, in connection with the contract services, including all required licenses for Contraotor's officers, agents. employees and sub-contraclcrs. s. TERMINATION. The City may tenninate this Agreement for good cause. "Good cause" shall include, without limitation, anyone or more of the following events: A. The Vendor's refusal or failure to supply a sufficient number of properly skilled workers or proper materials for completion of this Agreement. The Vendor's failure to complete this Agreement within the time specified in this Agreement. The Vendor's failure to make full and prompt payment to subcontractors or for material or labor... The Vendor's failure to complete with federal. state or local laws, roles or regulations. Tho Vendor's filing for bankruptcy or becoming adjudged banknJpt. ....v- . B. C. D. E. If the City temlinates this Agreement for good cause, the Vendor shall not receive noy further monies due under this Agreement until the goods, materials and services required by this Agreement are completed and fully perfonned. 6. CHANGES. The City may issue a written change order for any change in the goods, materials or services to be provided during the performance of this Agreement. If the Vendor determines, for any reason, that a change order is necessary, Vendor must submit a written change order request to an authorized agent of the City within fourteen (14) calendar days of the date Veodor knew or should have known of the facts nnd events giving rise to the requested change. If the City determines that the change increases or decreases the Vendor's costs or time for perfonnance, the City will make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the Vendor on all equitable adjustments. However, if the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate. The Vendor shall proceed with the chnnge order work upon receiving either a written change order from the City or an oral order from the City before actually receiving the written change order. If the Vendor fails to require a change order within the time allowed, the Veodor waives its right to make any claim or submit subsequent change order requests for that portion of the contract work. If the Vendor disagrees with the equitable adjustment the Vendor must complete the change order work; however, the Vendor may elect to protest the adjustment as provided below: A. Procedure and Protest bv the Vendor. If the Vendor disagrees with anything required by a change order, another written order. or an oral order from the City, including any direction, instruction, interpretation, or determination by the City, the Vendor shall: 1. Immediately give a signed written notice of protest to the City; 2. Supplement the written protest within fourteen (14) calendar days with a written statement that provides the following infonnation: a. The date of the Vendor's protest. b. The nature and circumstances that caused the protest. c. The provisions in this Agreement that support the protest. d. The estimated dollar cost, if any, of the protested work lInd how that estimate was detennined. e. An analysis of the progress schedule showing the schedule change or disruption if the Vendor is asserting a schedule change or disruption. 3. The Vendor shall keep complete records of extra costs and time incurred as a result of tile protested work. The City shall have access to any of the Vendor's records needed for evaluating the protest. The City will evaluate all protests, provided the procedures in this section are followed. If the City determines that a protest is valid, the City will adjust payment for work or time by an equitable adjustment. No adjustment will be made for an invalid protest. B. Vendor's Duty to Comolete Protested Work. In spite of any protest, the Vendor shall proceed promptly to provide the goods, materials and services required by the City under tlus Agreement. C. Vendor's Acceptance of Changes. The Vendor accepts all requirements of a change order by: (1) endorsing it, (2) writing a separate acceptance, or (3) not protesting in the way this section provides. A chnnge order that is accepted by Vendor as provided in this section shalt constitute full payment and final settlement of all claims for contract time and for direct, indirect and consequential costs, including costs of delays related to any work, either covered or affected by the change. D. Failure to Protest Constitutes Waiver. By not protesting as this section provides, the Vendor also waives any additional entitlement and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). E. Failure to Follow Procedures Constitutes Waiver. By tailing to follow the procedures of this section, the Vendor completely waives any claims for protested work and accept.'! from the City any written or oral order (including directions, instructions, interpretations, and determination). 7. CLAIMS. The Vendor shall give written notice to the City ofall claims other than change orders within fourteen (14) calendar days of the occurrence of the events giving rise to the claims. Any claim for damages, additional payment for any reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been waived by the Vendor unless a timely written claim is made in strict accordance with the applicable provisions of this Agreement; or, if (and only if) no such provision is applicable, unless that claim is set forth in detail in writing and received by the City within seven (7) calendar days from the date Vendor knew, or should have known, of the facts giving rise to the claim. At a minimum, a Vendor's written claim must include the information set forth regarding protests in Section 7(A)(2)(a)-(e). FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHINTIIE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER. OF ANY ClAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING 1lIAT CLAIM OR CAUSED BY THAT DELAY. Vendor must, in any event, file any claim or bring any suit arising from or connected with this Agreement within 120 calendar days from the date the contract work is complete. 8. WARRANTY. The Vendor shall correct nil defects in workmanship and materials within one year from the date of the City's acceptance of the Contract work. When defects are corrected, the warranty for that portion of the work shall extend for one year from the date such correction is completed and accepted by the City. The Vendor shall begin to correct any defects within seven (7) calendar days of it.q receipt of notice from the City of the defect. lEthe Vendor does not accomplish the corrections within a reasonable time, the City may complete the corrections and the Vendor shall pay all costs incurred by the City in order to accomplish the correction. 9. INDEMNIFICATION. Vendor shall defend, indemnify and hold the City, its officer, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of tlus Agreement. Vendor's obligation to indenuIify shall not extend to that portion of damages caused by the City's sole negligence. The City's inspection or acceptance of any of V endor's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.1 15, then, in the event ofliability for damages arising out of bodily injury to persons or damages to propmr._caused by or resulting from the concurrent negligence oftlie Vendor and the City, its officers, officials, employees, agents and voluntecrs, the Vendor's liability hereunder shall be only to the extent of the Vendor's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT TI-US INDEMNlFICA TION CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNlFICA TION. mE PARTIES ACKNOWLEDGE nlA T THEY HA VE MUTUALLY NEGOTIATED THIS WAIVER. The provisions oflhis section shall survive the expiration or tenuination of this Agreement. 10. INSURANCE. The Vondor shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damage to property that may arise from or in connection with the performance of the Contract work by the Vendor, its agents, representatives, employees or subcontractors. Before beginning work on the project described in this Agreement, the Vendor shall provide a Certificate of Insurance evidencing: 1. Automobile Liability insurance with limits no less than $1 ,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liabilitv insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad fonn propertydalllage; and employer's liability. Any payment of deductible or self insured retention shall be the sole responsibility of the Vendor. All required policies shall be provided on an "occurrence" basis except professional liability insurance (if required), which shall be provided on a "claims-made" basis. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work perfonned by or on behalf of the Vendor and a copy ofthe endorsement naming the City as additional insured shall be attached to the Certificate ofInsurance. The City reserves the right to receive a certified copy of all the required insurance policies. The Vendor's CotTunercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The Vendor's insurance shall be primary insurance as respects the City and the City shall be given thirty (30) days prior written notice by certified m~il, return receipt requested, of any cancellation, suspension or material change in coverage. The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the foml of a duplicate of the insurance policy with all endorsements as evidence of coverage. 11. MISCEI~LANEOUS. A. Licenses and Taxes. Vendor sball possess a current Bremerton Business License and any regulatory license required to fulfill Vendor's obligations under this contract. B&O taxes shall be paid when due, and Vendor, by tillS agreement, .'\. .- assigns any payments due under this contract to the City Clerk for payment of such taxes which have-been dectllFeo delinquent. B. Conflict and Precedence. In the event of a conflict between the contract documents, the document which rates higher on the following list shall take precedence: l. Addenda, if any, 2. Contract, 3. Specifications, 4. Tenns and Conditions, 5. Contractor's proposal. C. Documents Incomorated by Reference. The following document.'l are incorporated by reference, to include, but not be limited to: I. Terms and Conditions, 2. Specifications, 3. Proposal, and 4. Non-Collusion Affidavit. D. Nondiscrimination. In the hiring of employees for the perfonnance of work under this Agreement the Vendor, its subcontractors, or any person acting on behalf of Vendor shall not, by reason of race, religion, color, sex, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. E. Compliance with Laws. Vendor shall comply with all federal, state and local laws, rules and regulations throughout every aspect in the perfonnance of this Agreement. F. Work Perfonned at Vendor's Risk. Vendor shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and subcontractors in the perfonnance of this Agreement. All work shall be done at Vendors own risk, and Vendor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in comlcction with the work. G. Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of Washington. If any dispute arises between the City and Vendor under any of the provisions of this Agreement, resolution of that dispute shall be available exclusively under the jurisdiction, venue and nJ\es of the Kitsap County Superior Court, Kitsap County, Washington. H. Attorney's Fees. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall be responsible for payment of its own legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit; however, nothing in this subsection sballlimit the City's right to indemnification under Section 9 of this Agreement. I. Written Notice. All communications regarding this Agreement shalt be sent to the parties at the addresses listed below, unless otherwise notified. Any written notice shaH become effective upon delivery, but in any event three (3) calendar days after tbe date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement. Notices to be sent to: Notices to be sent to: VENDOR: CITY: AUn: Patrick Vasicek AlIn: Wyn Birkenthal Art Anderson Associates 202 Pacific Avenue Bremerton, W A 98337 City of Brcmerton, Parks Dept. 680 Lebo Blvd. Bremerton, W A 98310 J. Assignment. Any assignment of this Agreement by the Vendor without the written consent of the City shall be void. K. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Vendor. L. Severabilitv. If anyone or more sections, sub-sections, or sentences ofthis Agreement are held to be unconstitutional or invalid, that decision shall not affect the validity of the remaining portion of this Agreement and the remainder shall remain in full force and effect. M. Entire Allreement. The written provisions and terms of this Agreement, together with any attached Exhibits, supersede all prior verbal statements by any representative ofthe City, and those statements shall not be construed as fonning a part of or altering in any manner this Agreement. This Agreement and any attached Exhibits contain the entire Agreement between the parties. Should any language in any Exhibit to this Agreement conflict with any language contained in this Agreement, the tenns of this Agreement shall prevail. IN WITNESS WHEREOF, the parties below hftve executed this Agreement. VENDOR: CITY: :AM~on~~ Print~ I lts: Date: ,It., /0 i' ;':~~l"l. Its: c. I ct ~ Date: \jl/r..~ <.. ~ ,200<{ APPROVED AS TO FORM: ~ ~~. ~~:/~. ~,,_on e,ly All~"," - ..-- A TIEST: By, ~~d ~ City Cl k B.!.. /} ~c~~.('~ IJ ART ANDERSON ASSOCIATES Prolect Name - Parks Maintenance Facility Relocation Study (Olympus Study) Project Number - FACOB053 ProDosal for Work Art Anderson Associates (AM) will perform a Feasibility Study and Cost Estimate for the possible relocation of the Maintenance Facilities of the Parks Department of the City of Bremerton to the facility at 3027 Olympus Drive. Area to review shall include Architectural, Mechanical, Permitting Requirements, Identification of Possible Hazardous Waste Issues, Utilities, and Communications. ScoDe of Work Change work areas in Olympus Drive Building to includ~ic . Maintenance Crews with Break/Day Room of 17 Permanent and 6 Seasonal Employees . Offices for 2 Supervisors . Leave 2 Bays fully open for large vehicles . Build Storage Room over southernmost vehicle bay at 10' and above. . Leave 2 Conference Rooms In South end of Second Floor Intact . Abandon Public Works offices In Second floor . Abandon Water Department Billing operations in First Floor Additionally, study the following structures outside the building: . Locate 12 bay vehicle shed in the parking lot on the west side . Locate 3 bay vehicle shed west of parking lot . Locate and size Chemical storage shed In parking lot on SW Corner . Relocate two 30' x 64' Greenhouses from Stephenson Canyon Park (if Possible) And perform a traffic circulation study around the building and locate possible gates and fencing Schedule of work Within 2 weeks of Notice to Proceed, survey building and make field measurements. Parks shall coordinate with Public Works to 'allow (ull access of AAA staff. Meet with Parks staff tor at least 45 minutes each to get Input and comments on mission, requirements, and criteria for proposed faellltles. At least 2 of these shall occur. A free (orum ot ideas will be encouraged. Examine building plans as provided by Parks. By July 26 Submit Schematic Plans in 11x17 sheets, a phasing plan (or an Intermediale Review by Parks Department. Meet with Parks Department on July 30. . .' . By August 4, Parks Department shall return intermediate plan reviews to AAA AAA will submit Final Plans, Phasing, and Cost Estimate to Parks Department on August 19, 1