The URL can be used to link to this page

Home My WebLink About4711 Contract Number: 4711 Vendor: KITSAP CO INFORMATION SERVICES Subject: GIS Services Department: Info Svcs e File Class: LEG 12 -1 Begin Date: 01/15/2008 End Date: 04/01/2010 Review Date: 02/15/2012 Vault Date: 01/01/2012 Comments: Agreement signed 4/15/08 #KC- 002 -08 } I i r INTERLOCAL AGREEMENT KC-002-08 THIS AGREEMENT is between City of Bremerton; (the City) a municipal corporation and Kitsap County, (the County) a municipal corporation, all in the State of Washington. WITNESSETH: WHEREAS, Kitsap County will provide customized GIS Services to the City of Bremerton NOW, THEREFORE, the parties agree as follows: 1. SCOPE OF SERVICES. The purpose of this agreement is to acknowledge the parties' mutual interest as set forth in Attachment A, Scope of Services. The services performed shall not exceed the Scope of Services without prior written authorization from the City. 2. TERMS AND CONDITIONS. All rights and obligations of the parties to this Agreement shall be subject to and governed by the terms and conditions contained in the text of this Interlocal Agreement, and as may be attached and incorporated herein. 3. PERIOD OF PERFORMANCE. Subject to its other provisions, the period of performance of this Agreement shall commence on January 15, 2008, and terminate April 1, 2010. 4. TERMINATION/SUSPENSION. Either party may terminate this agreement upon 30 days written notice. The City may suspend this Agreement, at its sole discretion, upon one week's advance notice to the County. Such notice shall indicate the anticipated period of suspension. Any reimbursement for expenses incurred due to the suspension shall be limited to the County's reasonable expenses, and shall be subject to verification. The County shall resume performance of services under this Agreement at a mutually agreed upon date when the suspension period ends. 5. REIMBURSEMENT AND PAYMENT. As set forth in Attachment B, REIMBURSEMENT AND PAYMENT. Billina Procedure: The fee will be billed monthly as services are provided 6. Ownership of Work Product. All data materials, reports, memoranda, and other documents developed under this Agreement whether finished or not shall become the property of the City, shall be forwarded to the City at its request and may be used by the City as it sees fit. Upon termination of this Agreement pursuant to paragraph 4 above, all finished or unfinished documents, reports, or other material or work of the County pursuant to this Agreement shall be submitted to the City. The City agrees that if it uses products prepared by the County for purposes other than those intended in this Agreement, it does so at its sole risk and it agrees to hold the County harmless therefor. 7 COMPLIANCE WITH LEGAL REOUIREMENTS. Each party accepts responsibility for compliance with federal, state or local laws and regulations. 8. FILING. Executed copies of this agreement shall be filed as required by Section 39.34.040 of the Revised Code of Washington prior to this agreement becoming effective. 9. NOTICES. All notices and other communications to be given by either party may be given in writing, depositing the same in the United States mail, postage prepaid and addressed to the appropriate party as follows: County: Kitsap County Department of Information Services 614 Division Street, MS-21 Port Orchard, WA 98366 Attention: Bud Harris, IS Director City of Bremerton 345 6th Street, Suite 600 Bremerton, WA 98337 Attention: William Eley, IT Manager 360-473-5293 10. REPORTS. None reauired. 11. NON-DELEGATION/NON-ASSIGNMENT. Neither party may delegate the performance of any contractual obligation, to a third party, unless mutually agreed in writing. Neither party may assign this agreement without the written consent of the other party. 12. HOLD HARMLESS/INDEMNIFICATION. Each party shall be liable and responsible for the consequences of any negligent or wrongful act or failure to act on the part of itself and its employees. Neither party assumes responsibility to the other party for the consequences of any act or admission of any person, firm or corporation not a party to this agreement. 13. SEVERABILI1Y. Any provision of this agreement, which is prohibited or unenforceable, shall be ineffective to the extent of such prohibition or unenforceability, without invalidating the remaining provision or affecting the validity or enforcement of such provision. 14. ENTIRE AGREEMENT. This Agreement is the entire agreement of the parties and supersedes all prior negotiations and agreements whether written or oral. This Agreement may be amended only by written agreement and no purported oral amendment to the Agreement shall be valid. IN WITlJP Vl1HEREOF, this agreement is signed by the parties this JS- day of n , 2008. C~E KITSAP COUNTY, WASHINGTON ~4~~ Mayor Bud Hams, Director of Information Services A~/d firAlJ City Clerk AS TO 7' Ci Approved as to Form by the Prosecuting Attorney Office Attachment A: Scope of Services GIS Services to support 2010 Census LUCA Program Kitsap County GIS will provide residential address updates for the Census Bureau's LUCA Program for the City of Bremerton. The deliverable computer files are described in the US Census Bureau's publication, "Local Update of Census Addresses (LUCA) Program, Training Workshop, 2010 Decennial Census Program, Participant Guide." Kitsap County Information Services will maintain confidentiality of City of Bremerton Census data according to the requirements of Title 13, U.S.c. Discloseable maps and reports in PDF format will be emailed to City of Bremerton for review and comment. Non-disclosable Title 13 census address data will be hand delivered or mailed as directed by Census Bureau guidelines. The project will consist of four main tasks. 1. Complete review and comparison of Census address lists and address counts against Kitsap County and City of Bremerton address lists. The source of address data used for comparison will be City of Bremerton and Kitsap County address records, and planning and permit records. 2. Provide updated address lists and\ or address counts to the Census Bureau within 120 calendar days of receipt of Census data. Data will be formatted and encrypted per LUCA data requirements, and submitted to the Census Bureau for the field verification process. 3. Review Census Bureau address data feedback during the period of August through October 2009. If deemed necessary, participate in data appeal process. 4. Provide follow-up review of Census Bureau feedback during September through December of 2009. Provide housing updates for housing units that will be habitable by April 1, 2010. The updating of the Census Tiger line boundary files is not included in this scope of work. City of Bremerton shall retain the role of LUCA Liaison for the project. City of Bremerton will provide Kitsap County with a copy of the LUCA data for the purpose of updating census addresses for program response. City of Bremerton shall also provide City address records and permitting data as necessary to support the LUCA Program response on their behalf. City staff shall be made available to provide timely review and acceptance of the data provided by Kitsap County for the LUCA response prior to submittal to the Census Bureau. City of Bremerton shall retain full responsibility for response to the LUCA Program, and for potential appeals to the Census Bureau. City of Bremerton is responsible for registration of City and County staff as required to uphold confidentiality requirements of the LUCA program. Attachment B: REIMBURSEMENT AND PAYMENT . City of Bremerton will pay: GIS Mapping Services Fees: Rate subject to change annually to address inflation. County to provide City ninety days advance written notice of rate change. Staff Charge Rates er hour GIS Anal st 10.55 er hour GIS Extra Hel Plus applicable taxes The cost of services for Tasks 1 and 2 as described in the scope of work is estimated to not exceed $10,000. Tasks 3 and 4, and update of MAF map files and Boundary & Annexation Survey is not included in the estimates for this project. The County will not undertake any work on tasks 3 and 4 of the project (as detailed in Attachment A) without first providing the City a detailed scope of those tasks, a good faith estimate of the cost of the County's involvement in those tasks and without receiving a written go ahead from the City authorizing the County to provide assistance with those tasks. When requested, the County will provide estimates of costs for any given task. The County agrees that it will not exceed these estimated costs without the prior written authorization of the City.