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Home My WebLink About05/21/2008 AGENDA FI.LE 345 6th Street, Suite 600, Bremerton, WA 98337-1873 0 (360) 473-5280 ***AMENDED*** MAY 21,2008 CITY COUNCIL MEETING AGENDA 1. BRIEFING: 5:00 - 5:30 P.M. in COUNCIL CONFERENCE ROOM 603 A. General Council Business 2. CALL TO ORDER: 5:30 P.M. in FIRST FLOOR CHAMBERS A. Pledge of Allegiance B. Invocation 3. MAYOR'S REPORT 4. ANNOUNCEMENTS & PUBLIC RECOGNITION 5. CONSENT AGENDA A. Claims & Check Register (#AB08-117) B.. Minutes of Meeting - May 7,2008 (#AB08-118) C. Minutes of Meeting - May 14, 2008 (#AB08-119) D. Professional Services Agreement with NAC ARCHITi::CTLlRE for the Collaborative School Siting Project Study (#AB08-120) ., E. Intergovernmental Cooperative Purchasing Agreement with the State of Washington Procurement Office (#AB08-121) F. Purchase and installation of equipment for five 2008 Police Vehicles (#AB08-122) G. Bid Award to FERGUSON WATERWORKS for purchase of ductile iron pipe (#AB08-123) H. Ordinance No. 5051, setting a rate for landfill leachate disposal delivered by truck to the Westside Wastewater Treatment Plant (#AB08-124) I. Appointments to "For" and "Against" Committees for the Emergency Medical Care and Services Ballot Measure (#AB08-131) 6. PUBLIC HEARINGS A. Public Hearing & Ordinance No. 5048, vacating a portion of laurel Avenue (#AB08-125) B. Public Hearing & Ordinance No. 5049, vacating a portion of Haselwood Street (#AB08-126) C. Public Hearing & Ordinance No. 5050, vacating a portion of an alley bounded by McKenzie & Cogean Avenues and 1ih Street & Sheldon Boulevard (#AB08-127) 7. GENERAL BUSINESS A. Resolution No. 3059 for Emergency Medical Services (EMS) Tax levy (#AB08-128) B. Puget Sound Energy Grant for Purchase and Installation of Neuros Turbo Blower for the Westside Wastewater Treatment Plant (#AB08-129) C. Resolution No. 3060 with the Port of Bremerton for Engineering Services to construct a Water Main (#AB08-130) 8. COUNCIL MEMBER REPORTS 9. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING II Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special accommodations should contact the City Clerk's Office at (360) 473-5323 by noon on the Monday preceding the Council meeting. DATE SUBMITTED: May21,2008 BILL # 08-117 AGENDA BILL CITY OF BREMERTON CITY COUNCIL 5A ........................................................................................ SUBJECT: Claims & Check Register Committee Meeting Date: COUNCIL MEETING Date: MAY 21, 2008 Department: Financial Services Presenter: Cathy Johnson Phone: 473-5296 SUMMARY: Consent Agenda item. Approval of checks and electronic fund transfers. A TT ACHMENTS: Check Register FISCAL IMP ACTS (Include Budgeted Amount): APPROVALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: MAYOR: COMMITTEE CHAIR COUNCIL PRESIDENT: /f{~~/ . CONSENT AGENDA ~ GENERAL BUSINESS D PUBLIC HEARING D RECOMMENDED MOTION: 1) Check #'s 324519 through 324822 and EFT's 7844 through 7872 in the amount of$2,124,545.61 2) Regular Payroll for the pay period ending April 30, 2008 in the amount of $9,581.66 3) Regular Payroll for the pay period ending May 15,2008 in the amount of $767, 401.02 // / COUNCIL ACTION: ~'Approve D Deny D Table D Continue D No Action DArE SUBMITTED: Ma.y (2( 2L")o8 AGENDA BILL CITY OF BREMERTON CTTY COUNCIL BILL if __OB~j /8 ~8 ......a............................a............................................ua....al SUBJECT: City Council Meeting Minutes for meeting of Ma.'-( 7/ 200 c:{") Committee Meeting Date: N/ A COUNCIL MEETING Date: M.o".y 21! 2.008 Department: City Council Presenter: Will Maupin, Council President Phone: (360) 473-5280 SUMMARY: Attached is a summary of the C ty Council Meeting held (V\o.,l.( // 200 8 ATTACHMENTS: Meeting Minutes for M y 7, 200 9 FISCAL IMPACTS (Include Budgeted Amount): N/A APPROVALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: MAYOR: COMMITTEE CHAIR COUNCIL PRESIDENT: Council President I N/A I N/A I N/A I ~~~ CONSENT AGENDA (B'" GENERAL BUSINESS D PUBLIC HEARING D RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COUNCIL ACTION: D Approve D Deny [J Table o Continue 0 No Action DIGITAL RECORDING CITY COUNCIL MEETING MINUTES Wednesday, May 7,2008 The weekly meeting of the City Council of the City of Bremerton was called to order in the City Council Chambers, of the NORM DICKS GOVERNMENT CENTER 345 6th Street, Bremerton, Washington, Wednesday, May 7,2008, at 5:30 PM, with Council Vice-President Dianne Robinson presiding. Council Members present were Nick Wofford, Carol Arends, Mike Shepherd, Roy Runyon, Adam Brockus, Cecil McConnell, and Brad Gehring. Council President Will Maupin was absent. Also present were City Attorney Roger Lubovich; City Clerk Carol Etgen; and Legislative Assistant Lori Smith. The Pledge of Allegiance was led by Council Member Brad Gehring followed by the invocation provided by Pastor Roger Henniaan of Apostolic Life Tabernacle. Vice-President Robinson announced that prior to the meeting, a Pre-Council Session was held to discuss General Council Business; and included a 15-minute Executive Session to discuss "Potential Litigation" per R.C.W. 42.30.110(1)(i). MA VOR'S REPORT . Presented a Certificate of Appreciation to Civil Service Commission member Maurice Corriea who is retiring after six years of service to the City . Passenger Ferry Meeting at the Port of Seattle Commission Chambers on Thursday, May 8 . The City is working diligently on the SKIA Annexation Analysis . Bremerton Marina is now open with the Grand Opening Ceremony at 4:30 PM on Saturday, May 31 . There is an upcoming levy for the proposed Emergency Medical Service (EMS) · Press Release for Bremerton's Harborside Park chosen as a Building of America project and will be featured in an upcoming Real Estate & Construction Review-2009 Northwest Edition . Commented about the healthy state of the City due to excellent leadership and financial management . Vice-President Dianne Robinson read a proclamation recognizing the Week of May 4 through 10, 2008 as "National Drinking Water Week". The proclamation was accepted by Water Resources Manager Kathleen Cahall. PUBLIC RECOGNITION & ANNOUNCEMENTS Brad GehrinQ reminded citizens about the 50th Annual Armed Forces Day Parade and full weekend of activities on Saturday & Sunday, May 17 & 18; and acknowledged the efforts of Cris Larsen and others in organizing the event. Adam Brockus was pleased to announce that the Gold Mountain Golf Complex would be hosting a tournament for 27 college teams in the NCAA Far West Regionals next weekend. Rov Runvon invited citizens to attend the District 4 Meeting on Thursday, May 15 at 5:30 PM in the 4th Floor Conference Room of the Norm Dicks Government Center. Fire Chief AI Duke of the Fire Department will discuss the proposed Emergency Medical Service (EMS) Levy. Mike Shepherd encouraged citizens to wear their spring hats and attend the West Sound Arts Council Spring Tea & Fashion Show that will be held this Saturday, May 10 at 12:15 PM at the Kitsap Conference Center. Guests may call (360) 479-6720 for reservations or more information. Nick Wofford announced the Kitsap Lake Neighborhood Association would be holding their bi-monthly meeting on Thursday, May 8, 2008 at 7:00 PM in the Library of the Kitsap Lake Elementary School. City Council Reg. Mtg. Minutes Wednesday, May 7, 2008 Page 2 of 4 Katrina Fulkerson, Member Services Director at the Kitsap Family YMCA, reported on upcoming activities at the "Y" including "Splash & Jam" on May 17 from 6:00 to 9:00 PM; and "Community Day" on June 7 from 9:00 AM to 3:30 PM, which will include an Open House for the community at-large to tour the facility; see demonstrations of several of the most popular programs and classes, and get acquainted with some of the staff and management. Dave Buxton introduced himself and stated that he has a few concerns to express but because he would need longer than 3-minutes he planned to write a letter and would send it to the attention of the Mayor with a copy to the Council. CONSENT AGENDA A. Check Numbers 324248 through 324518; and EFT-7813 through EFT-7843 in the amount of $878,327.34; Regular Payroll payouts for the pay-period ending April 15, 2008 in the amount of $515.96; Regular Payroll in the amount of $750,249.43 for the pay-period ending April 30, 2008; and Retiree Payroll in the amount $78,831.10 for the pay-period ending April 30, 2008 (#AB08-100) B. Minutes of Meeting - April 16, 2008 (#AB08-1 01) C. Minutes of Meeting - April 23, 2008 (#AB08-102) D. Purchase of replacement Toro 4100D GROUNDMASTER Mower (#AB08-103) E. Request for Promotions of (2) Parks & Recreation Coordinator positions (#AB08-104) F. Interlocal Agreement with the City of Forks for Prisoner Confinement Services (#AB08-105) G. Washington Traffic Safety Commission Motorcycle Grant (#AB08-106) H. Purchase of Self Contained Breathing Apparatuses from SEAWESTERN INC. (#AB08-107) I. Shelter Plus Care Program Annual Contract Renewal with AGAPE UNLIMITED (#AB08-108) J. Professional Services Agreement with MAKERS ARCHITECTURE to develop the Manette Sub-Area Plan (#AB08-109) K. Contract Award to A.M. JAMES Co. INC. for BKAT Studio Addition Remodel Project (#AB08-110) L. Reclassification and Reassignment in Pay Grade for Office Assistant Senior Specialist to Deputy City Clerk (#AB08-111) M. Budget Amendment for 2007 Project Carry-Forward Items (#AB08-112) N. Professional Services Agreement with NYHUS COMMUNICATIONS LLC for marketing and promotion of Bremerton Harborside District events (#AB08-113) O. Ordinance No. 5047 amending Bremerton Municipal Code Chapter 2.02, establishing a new schedule for regular Council meetings (#AB08-116) There were no comments from the public. . . 05:54:10 M/S/C/U (Runyon/Arends) Move to approve the CONSENT AGENDA as presented.. PUBLIC HEARINGS 6A - PUBLIC HEARING AND RESOLUTION NO. 3057, ADOPTING THE 2009 CDBG/HOME POLICY PLAN (#AB08-114): Marie Vila, Community Development, explained that the CDBG/HOME Policy Plan sets parameters for the City's management of its HUD entitlement, including outlining the citizen participation plan, application and review processes, and eligibility and implementation requirements for grant funded projects. The 2009 Policy Plan has been updated to include provisions for participation in City Council Reg. Mtg. Minutes Wednesday, May 7,2008 Page 3 of 4 the CDBG Section 108 Loan Guarantee Program, and its accompanying administrative documents have been updated for dates and anticipated funding. With no comments received, the Public Hearing was closed to the public. . . Mr. McConnell referred to page 7 and questioned what percentage of the funds would go to private landowners to improve their rentals? Ms. Vila assured the Council that the City of Bremerton does not use any of its CDBG or HOME funds for rental properties. Mr. Runvon asked how much total funding is distributed on a yearly basis. Ms. Vila responded just shy of $1-million dollars per year. 06:01 :53 M/S/C/U (Brockus/Runyon) Move to pass Resolution No. 3057 adopting the 2009 CDBG/HOME Policy. GENERAL BUSINESS 7A - RESOLUTION NO. 3058. ESTABLISHING A SMALL WORKS ROSTER PROCESS WITH MUNICIPAL RESEARCH SERVICES CENTER (#AB08-115l: City Clerk Carol Etaen summarized that the Revised Code of Washington Chapter 39.04.155 allows cities to establish a small works roster for different specialties or categories of anticipated work. Traditionally, local municipalities have managed or funded small public works contractor rosters. The Municipal Research Services Center (MRSC) has developed MRSC Rosters, a statewide shared roster system to provide municipalities with a cost- effective .and more efficient way to search for potential bidders, and one which offers a more convenient way to market their services to municipalities statewide. In order to join the MRSC Rosters, Council must adopt a resolution establishing a Small Works Roster process to award public works contracts and a Consulting Services Roster for architectural, engineering, and other professional services. A contract between MRSC and the City will then be executed. The cost for services for a city our size is $500 per year. Local businesses were encouraged to register at www.mrsc.orQ. There were no comments from the public. . . Mr. Brockus explained that he would abstain from the vote because the company he works for will probably register for this small works roster. Mr. Gehring and Mr. Runvon expressed their comments in support of this service, noting several of the benefits that would be provided to companies registered on the Small Works Roster. 06:08:20 M/S/C (Runyon/Shepherd) Move to adopt Resolution No. 3058 establishing a small works roster process to award public works contracts and a consulting services roster for architectural, engineering, and other professional services. Voted in favor of Motion: Runyon, Shepherd, Arends, Wofford, Gehring, McConnell, Robinson Abstained: Brockus Motion carried: 7-Yes; 1-Abstention COUNCIL MEMBER REPORTS Brad Gehrina commended the Kitsap County Health District, and all others who participated in the 2008 Spring "Stand Down" event for veterans and their families on Saturday, May 3 at the President's Hall. Cecil McConnell reminded residents that this Saturday, the postal carriers will pick up bags of donated non-perishable foods set out by their mail boxes to benefit the local food banks. City Council Reg. Mtg. Minutes Wednesday, May 7,2008 Page 4 of 4 Adam Brockus was pleased to announce the former Laundromat located at east 11 tll Street in Manette was now opened as a restaurant called "The Patio" and is currently serving breakfast and lunch. Roy Runyon asked citizens to take pride in their neighborhood and the community by keeping their lawns mowed and further suggested that volunteers could possibly help the elderly and those disabled. Mike Shepherd reported his attendance at a "listening session" hosted by the EI Corral Restaurant last week with about a dozen members of the central and business district to discuss local issues; and the first meeting of the Evergreen Park Birthday Committee was held this week at the Evergreen Market to plan the activities for the August celebration. Carol Arends mentioned there are signs announcing the City will be flushing water mains in the Charleston area; and reminded everyone that Mother's Day was on Sunday. Dianne Robinson has noticed District 6 has been very quiet lately so she mentioned her plans to put out a survey in the next month or so to learn the interests and priorities of the residents. With no further business, Vice-President Robinson adjourned the Council Meeting at 6:15 PM. Prepared and Submitted by: tlfI/0:Yud11 ) LORI SMITH Legislative Assistant Attest: tUl-trJ"L- ouncil Vice-President /' DATE SUBMITTED: M(A.,Y /4 I 2008 131LI __Qf~=_/ L~ AGENDA BILL CITY OF BREM [RTO~ CITY COU\iCIL sc ........................................................................................ SUBJECT: City COllllcil Meeting Minutes ror meeting of M o..y I q I ;2..00 B Committee \'!ceting Date: \;';\ ('(WNCII i'vIEETlNCi Date: MD.-V;1..(, ;2008 Department: City Coullcil Presenter: Will Maupin, Council President Phone: (360) 473-5280 SUl\IMARY: Attached is a summary of the City Council Meeting held M~y }Y J 2.008 ATTACHl\IENTS: Meeting Minutes for Ma..y 14-, ..l.Oog FISCAL IMP ACTS (Include Budgeted Amount): NI A APPROVALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: MAYOR: Council President NIA N/A NIA COMMITTEE CHAIR COUNCIL PRESIDENT: ~- ;i-<' "," - '-'+';;:~7!__,_ CONSENT AGENDA g GENERAL BUSINESS 0 PUBLIC HEARING 0 ,,;// RECOMMENDED MOTION: Move to approve the Consent Agenda as presented. COliNClL ACTION: 0 Approve 0 Deny 0 Table o C 'Ol1tiIlue 0 No Action DIGITAL RECORDING CITY COUNCIL STUDY SESSION MINUTES Wednesday, May 14, 2008 The weekly meeting of the City Council of the City of Bremerton was called to order in the City Council Conference Room in Room 603 of the NORM DICKS GOVERNMENT CENTER located at 345 6th Street, Bremerton, Washington, Wednesday, May 14, 2008, at 5:00 PM, with Council President Will Maupin presiding. Council members present were Nick Wofford, Carol Arends, Dianne Robinson, Mike Shepherd, Roy Runyon, Adam Brockus, Cecil McConnell, and Brad Gehring. Council Assistant Christine Grenier was also present to provide staff support to the Council. President Maupin announced that the Study Session was for the Council to hear presentations on upcoming agenda items. It was further announced that this Study Session was open to the public, but there would be no opportunities for input or participation; that no action will be taken, and the content of these items is subject to change. A. NO DISCUSSION PLANNED - The following are budgeted items or have been reviewed by the appropriate Council Committee; and will be placed on the next Council Meeting Agenda for action: 1. Collaborative School Siting Contract - Andrea Spencer, Director of Community Development; and Dianne Robinson, Chair of the Planning Committee Consent 2. Intergovernmental Cooperative Purchasing Agreement with the State of Washington- Carol Etgen, City Clerk; and Nick Wofford, Chair of the Finance Committee Consent 3. Proposed resolution for Emergency Management Services (EMS) Levy - Chief AI Duke, Bremerton Fire Department; and Brad Gehring, Chair of the Public Safety & Parks Committee General Business 4. Purchase and installation of equipment for five 2008 Police Vehicles - Jim Orton, Facilities Manager; and Cecil McConnell, Chair of the Public Works Committee Consent 5. Bid Award for purchase of ductile iron pipe - Wayne Hamilton, Public Works & Utilities; and Cecil McConnell, Chair of the Public Works Committee Consent 6. Proposed public hearing and ordinance vacating a portion of Laurel Avenue - Michael Mecham, City Engineer; and Cecil McConnell, Chair of the Public Works Committee Public Hearing 7. Proposed public hearing and ordinance vacating a portion of Haselwood Street - Michael Mecham, City Engineer; and Cecil McConnell, Chair of the Public Works Committee Public Hearing 8. Proposed public hearing and ordinance vacating a portion of an alley bounded by McKenzie & Cogean Avenues and 1 ih Street & Sheldon Boulevard - Michael Mecham, City Engineer; and Cecil McConnell, Chair of the Public Works Committee Public Hearing 9. Setting a rate for landfill leachate disposal at the Westside Wastewater Treatment Plant- Phil Williams, Director of Public Works & Utilities; and Cecil McConnell, Chair of the Public Works Committee Consent City Council Study Session Minutes Wednesday, May 14, 2008 Page 2 of 2 B. FULL DISCUSSION ITEMS 10. Grant for Purchase and Installation of Neuros Turbo Blower for Westside Wastewater Treatment Plant - Pat Coxon, Public Works & Utilities; and Cecil McConnell, Chair of the Public Works Committee General Business 11. Proposed resolution with the Port of Bremerton for Engineering Services to construct a Water Main - Michael Mecham, City Engineer; and Cecil McConnell, Chair of the Public Works Committee General Business C. GENERAL COUNCIL BUSINESS Council Members provided reports on events, and board and committee meetings recently attended. With no further business, President Maupin adjourned the Council Study Session at 6:00 PM. Prepared and Submitted by: /1- -~ /U,v;Ju-,,'-(., !/ tP--1A/~ CHRISTINE GRENIER ~ Council Assistant Attest: CAROL ETGEN, City Clerk WILL MAUPIN, City Council President WM:CE:ls:cg DA TE SUBMITTED: 5/7 /08 BILL # o g - !;L..O AGENDA BILL CITY OF BREMERTON CITY COUNCIL ~b ........................................................................................ Committee Meeting Date: May 14, 2008 COUNCIL MEETING Date: May 21, 2008 Department: DCD I Presenter: Andrea L. Spencer I Phone: 473-5283 SUMMARY: The Department of Community Development has selected NAC Architecture to work on the Collaborative School Siting Project ~ith City Staff and The Bremerton School District. The study will develop conceptual ideas for collpcation of a new Middle School that includes community functions in West Bremerton. The study will include public outreach, review of site locations, program development and funding opportu~ities, and development of conceptual site plans. SUBJECT: Professional Services Agreement with NAC Architecture for the Collaborative School Siting Project ATTACHMENTS: 1) Staff Memo 2) Professional Services Contract with NAC Architecture and Exhibits 3) NAC Architecture Proposal document FISCAL IMPACTS (Include Budgeted Amount): Total contract amount not to exceed One hundred and Twenty Five thousand dollars ($125,00P). DCD was awarded the Competitive Growth Management Act Planning Grant from CTED in October 2007, to cover the cost of this study ($125,000). I I // CONSENT AGENDA ~ GENERAL BUSINESS 0 PUBLIC HEARING 0 APPROV ALS: DEP ARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: MA YOR: COMMITTEE CHAIR COUNCIL PRESIDENT:\'--/ RECOMMENDED MOTION: Move to Amend 2008 General Fund budget for revenue and expenditures in the total amount of One Hundred and Twenty Five Thousand Dollars ($125,000), and approve the Professional Services Agreement with NAC Architecture to develop the Collaborative School Siting Project and authorize the Mayor to finalize and execute the contract in substantially the same form as presented. . COUNCIL ACTION: 0 Approve 0 Deny 0 Table o Continue 0 No Action DEPARTMENT OF COMMUNITY DEVELOPMENT 1 rr4;'-$;"t\'*'::>t~<F";'?it;\':'iI;,1"f'~'lr.W>f'r>n':'<;f!<i~;f<u.::m,,;~,i"?' ; _lh~\;il~i~~1tt'lil)"~~~~U':'$!<t>4,*"f,'o."~~<';"I{~jp;,,~..9~~~ : h..' ,,'''~ '~w'o,""N, '''''''.H'' .,.",^ ""~''', .,.,. ., MEMORANDUM From: City Council r / Andrea L. Spencer, AIC~\) May 5, 2008 Collaborative School Siting Project To: Date: Re: Overview: The City of Bremerton and Bremerton School District are conducting a collaborative school siting and community co-location study project. This collaboration follows from the Summit of School Siting sponsored by Washington State Department of Community, Trade and Economic Development (CTED) and the State Office of the Superintendent of Public Instruction (OSPI) held during 2006. Among the outcomes of the Summit was a recognition that school districts and jurisdictions can work more collaboratively to mesh education facilities planning with city growth strategies and other community program needs. The City of Bremerton is experiencing growth pressure in its downtown and western edge after a long period of decline. The School District has identified a need for a new future West Side Middle School, as there is currently just one Middle School in the District. Project goals are to: create an innovative school siting recommendation for a future West Bremerton Middle School that meets a range of community needs; foster co-location opportunities to create a community resource that is more than just a school; facilitate advance permitting and coordinate infrastructure investment; and solidify decision-maker and community support. The project is expected to analyze a range of program and site alternatives, include community involvement, and is expected to lay groundwork for potential funding measures and site selection in the coming years. Fundina: The City of Bremerton and The Bremerton School District was selected through CTED to . receive a Competitive Growth Management Act Planning Grant through Growth Management Services (GMS) on October 29th, 2007 in the amount of $125,000. The City of Bremerton was designated the lead agency in the collaborative project. PROFESSIONAL SERVICES AGREEMENT The City of Bremerton ("City") and NAC Architecture ("Consultant"), referred to collectively as the "Parties," enter into the following Agreement for professional services: I. Scope: The Consultant agrees to perfOllli the services more specifically described in the Scope of Work, dated April 29th, 2008, including any attachments thereto , attached hereto as Exhibit A, which is incorporated by reference herein. The Scope of Work may be modified only pursuant to Section VILG. of this Agreement. If the Scope of Work provides for unspecified additional services such services shall only be performed upon the express written request of the City. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time such services are performed. II. Term: The City and the Consultant agree that work will begin on the tasks described in Exhibit A immediately upon execution of this Agreement. The parties agree that the work described in Exhibit A is to be completed as provided for in the work schedule attached hereto as Exhibit B; provided however, that additional time shall be granted by the City for excusable delays or extra work as provided for in section IX (A) of this agreement. III. Compensation: In consideration of the services provided pursuant to this Agreement, the City shall pay Consultant in an amount not to exceed $125,000. Consultant's charges and bills shall conform to the fee schedule attached hereto as Exhibit C and incorporated herein by this reference. The Consultant shall submit regular billing statements detailing work performed and amount charged on each task or portion thereof. The descriptions shall conform to and fall within the categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a conforming billing statement, the City shall promptly process payment. PROVIDED, HOWEVER, the City reserves the right to prioritize scoped work and accelerate and/or delay work tasks under the time frame set forth in Section II herein. The Consultant's labor rates and billing fees shall be as delineated in Exhibit C. Consultant shall not perform work beyond the Scope of Work, nor shall be compensated for such work, unless the Scope of Work or amount of compensation is modified pursuant to this Agreement. Consultant shall only be compensated for additional services if requested pursuant to Section I and, if not otherwise provided, such compensation shall be in accordance with Exhibit C. If a billing statement does not conform to this Agreement, the City may withhold payment until the statement is brought into compliance. Such withholding does not relieve Consultant of its obligations under this Agreement. IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed in the Scope of Work and is performing independent functions and responsibilities within its Bremerton/NAC Architecture Collaborative School Siting Project Page 1 of6 field of expertise. Consultant and its personnel are independent Consultants and not employees of the City. Consultant and its personnel have no authority to bind the City or to control the City's employees and other Consultants. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub-Consultants of the Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's agents, employees, representatives and sub-Consultants during the performance of this Agreement. The City may, during the tenn of this Agreement, engage other independent Consultants to perform the same or similar work. As an independent Consultant, Consultant is responsible for its own management. The City's administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Consultant or its personnel. As an independent Consultant, Consultant is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance, Business & Occupation, State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent, the City may withhold the delinquent amount, plus any additional charges arising from the delinquency, from any payments due Consultant. V. Indemnification: Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this Agreement, except for that portion of the injuries and damages caused by the City's sole negligence. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HA VE MUTUALLY NEGOTIATED THIS WAIVER. The provisions of this section shall survive the expiration or termination of this Agreement. VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in Bremerton/NAC Architecture Collaborative School Siting Project Page 2 of6 connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, sub-consultants or sub-Consultants. Before beginning work on the project described in this Agreement, the Consultant shall provide a Certificate of Insurance evidencing: 1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liabilitv insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and general aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad form property damage; explosion, collapse and underground (XCV) if applicable; and employer's liability; and 3. Excess Liabilitv insurance with limits not less than 1,000,000 limit per occurrence and aggregate. 4. Professional Liability insurance with limits no less than $1,000,000 limit per occurrence/claim. Any payment of deductible or self insured retention shall be the sole responsibility of the Consultant. All required policies shall be provided on an "occurrence" basis except professional liability insurance (if required), which may be provided on a "claims-made" basis. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an endorsement that is acceptable to the City, which names the City as an additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all the required insurance policies and endorsements. The City further reserves the right to reject any unacceptable policies and/?r endorsements. The Consultant's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The Consultant's insurance shall be primary insurance as respects the City and the City shall be given thirty (30) days prior written notice by certified mail, return receipt requested, of any cancellation, suspension or material change in coverage. The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a duplicate of the insurance policy with all endorsements as evidence of coverage. BremertonlNAC Architecture Collaborative School Siting Project Page 3 of6 VII. General Conditions: A. Reports and Information: When requested by the City, Consultant shall furnish periodic reports and documents on matters covered by this Agreement. The reports and documents shall be furnished in the time and form requested. Consultant shall maintain accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to substantiate all billed amounts. B. Ownership and Use of Records and Documents: Original documents, drawings, designs and reports, including those in electronic format, developed under this Agreement are the property of the City. All written information submitted by the City to the Consultant in connection with the services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at least the same extent as the Consultant safeguards like information relating to its own business. If such information is publicly available or is already in Consultant's possession or known to it, or is rightfully obtained by the Consultant from third parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise. All data, documents and files created by Consultant under this Agreement may be stored at Consultant's office in Seattle, Washington. Consultant shall make such data, documents, and files available to the City upon its request at all reasonable times for the purpose of editing, modifying and updating as necessary until such time as the City is capable of storing such information in the City's offices. Duplicate copies of this information shall be provided to the City upon its request, and at reasonable cost. All documents, including all reports, drawings, specifications, computer software or other items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service with respect to the project and are the property of the City. Any reuse by the City for other than the specific purpose intended will be at City's sole risk. C. Work Performed at Consultant's Risk: Consultant shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub-consultants in the performance of the work hereunder and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. D. Place of Work: The Consultant shall perform the work authorized under this Agreement at its offices in Seattle, Washington. Meetings with the City staff as described in Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed upon by the parties. E. Entire Agreement: This Agreement and its ExhilJits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. BremertonlNAC Architecture Collaborative School Siting Project Page 4 of6 F. Severability: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. G. Modification: This Agreement may only be modified by written instrument signed by both Parties. H. Written Notices: All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or 1st class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. City Address City of Bremerton Attn: Andrea Spencer 345 6th Street, Suite 600 Bremerton, W A 98337 Consultant Address NAC Architecture Attn: Kevin Flannigan 2201 Sixth Avenue, Suite 1405 Seattle, W A 98121 1. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be deemed waiver of any other right or power. J. Non-Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. K. Compliance with Laws: Consultant shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. L. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. M. Attorneys' Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney's fees. N. Assignment: Any assignment of this agreement by the Contractor without the written consent of the City shall be void. VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, disability, or sexual orientation except for employment actions based on bona fide occupational qualification. IX. Termination: This Agreement shall remain in force until completion and acceptance of the services, terminated by written instrument upon mutual consent, or by the City of Bremerton Bremerton/NAC Architecture Collaborative School Siting Project Page 5 of6 for convenience. This Agreement may be immediately ternlinated for cause by a Party if the other Party substantially fails to perform through no fault of the ternlinating Party, and the non- perfonning Party does not commence correction of the failure of performance within thirty (30) days of the terminating Party's sending notice to the non-perfonning Party. Any Notice by Consultant shall include a report showing the status of all items listed in the Scope of Work current through the termination date. If the City receives reimbursement by any federal, state, or other source for work described in Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is cancelled or substantially reduced after the execution date of this Agreement and prior to the completion of the work, the City may summarily terminate this Agreement. A. Excusable Delays: The right of Consultant to proceed shall not be terminated nor shall Consultant be charged with liquidated damages for any delays in the completion of the work due to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials, equipment, tools, or labor by reason of war, national defense, or other national emergency; 2) any acts of the City, its consultants, or other public agencies causing such delay; and 3) causes not reasonably foreseeable by the parties at the time of the execution of the Agreement that are beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED, HOWEVER, that the Consultant must promptly notify the City within ten (10) calendar days in writing of the cause of the delay. If, on the basis of the facts and the terms of this Agreement, the delay is properly excusable, the City shall, in writing, extend the time for completing the work for a period of time commensurate with the period of excusable delay. B. Rights Upon Termination: In the event oftermination, the City shall pay for all services performed by the Consultant to the effective date of termination, as described on a final invoice submitted to the City. After termination, the City may take possession of all records and . data within the Consultant's possession pertaining to this project which may be used by the City without restriction. Any such use not related to the project which Consultant was contracted to perform shall be without liability or legal exposure to the Consultant. CITY OF BREMERTON NAC ARCHITECTURE By: its: Date: By: its: Date: Approved as to form: Attest: Bremerton City Attorney City Clerk R:\LEGAL\Contracts\FORMS\Professional Services Agreement Form (2003).doc Bremerton/NAC Architecture Collaborative School Siting Project Page 6 of6 N- A {...~ I i, ::> F f-! I r r: (' l ! ' n r .. L \.'--.A 1\ 1\ \,. I, '-.. ,j ,', '. Andrea Spencer City of Bremerton Director of Community Development 345 6th Street, Suite 600 Bremerton, W A 98337 April 29th, 2008 RE: Collaborative School Siting Project -Fee Proposal EXHIBIT A Dear Ms. Spencer: National talent. local focus I'm glad we had the chance to meet with you and Lindsey last week to discuss this study. It is an unusual and interesting project and it was certainly helpful for us to talk it though with you to get a better understanding of the intended outcomes. Our understanding of the scope of work is as follows: NAG will lead a process that develops conceptual ideas for collocation of a new Middle School that includes community function(s). As part of the study, NAG will work with stake-holders to determine which community functions could be accommodated most appropriately in this collocation project. The product of this effort will be a detailed report that identifies and evaluates alternate concepts for collocation of school! community facilities on different possible sites. These concepts will be developed based on input at workshops and meetings held with stake-holders and key communicators. In addition to the report, NAG will prepare display boards and graphics to support the study and for public review during the process. Attached to this proposal is a draft outline of the process that we suggest for this study, however as we discussed in our meeting last week, we expect that the process will be fluid and there will likely be some changes to this outline as it progresses. While the details of the process may change from this proposal, the outline provides the level of effort that NAG anticipates for this study. We will notify you if any requests or expectations are made that we think will lead our team to exceed the effort that is commensurate with the fee. We propose the basis of the fee be in a lump sum of $125,000 to complete the study. We request that payment of the fee be on a monthly basis that corresponds to the estimated percentage of work that is completed for that month. Reimbursable costs for printing, production and deliverables provided for the Gity will be in addition to this base fee amount. The schedule for this work is such that the workshops will be completed by the end of September, 2008 and the final report document will be submitted no later than May 30, 2009. We understand that we will need to document the steps and activities that occur during the course of this study so that this process can be can a reference for groups performing similar studies in the future. I would like to once again emphasize how excited each of us on the NAC team is to be working with the City of Bremerton on this study. ~in r , vi lanagan, AlA rinci al Attachment: Outline of Proposed Process www.nacarchitecture.com '-~~~~---~'-~------,--_."---~._-~~..._,.-~..--__~.___".__..,____..M._____ __,...."~__~,~_..__,.._..,,__~"_ NAC Inr.I ??()1 Si>th AVf~rIlJA SIJitp,14nFi I SF>;"JttIA W;'l~hinntnn m~1?1-H1471 T- ?()R 441 4Fi?? I F" ?()R 441 -m17 I 1\1 /' [-.~ I ' ,. .! \'--" i T 1 ; Ii, ~ Bremerton Collaborative School Siting Project Outline of Proposed Process 1 exhibit A attachment 1 Send out "Known Information" City, Parks, and School compile and send basic relevent information to NAC NAC review KI.c~ off"me~ting. .. ,< ", . ',. ,,', '. " 'Allcofe:p,E!op'E!(p~r~;,schoo)r~ity, otheri) '" ,~ , " ~.~, _ . : 'e' . . (' _ _ ' , ,Petetrriihe'tori1ll1lirlcatioDorg-ahizatiori(~OC) , ".~~~~~~.~~~f~~k~~;c~8~:~~i~~iors y~iv~o~s) 'and~ii1g~"h~j~d~~.~, .,' NAC Project set up Organize task, schedules and administration Fact finding Meet with School District to discus MS needs - tour MS Meet with Parks to discuss needs Learn about possible sites (and any known or expected encumbrances) Determine Key Coms and stake holders NAC prepare for workshop 1. Document and organize the information learned :~;~~lt~i~ll~iiiijj~'~~~ti}l~f~Y~r~!f{~~~i~i~{~f!~}~~ic~ NAC prepare for workshop 2. Document and display goals and beliefs Prepare presentation for workshop 2 . _J~J,_,~,,':':'_,-J;'_';-_' '.J,:,-~-'~':'~:'"W"'"-;'--:_.;~,-:,},~_ :':~-c.,:';,.-'$'''':j:;''I';~"1,',,~. ,~\:.....,,'- '~'I" ''-'',.~~''.:. - '.'. ", " "_~'~~, ~ .:_ f'~' '~:.- ''''.~ "(o~~5~OPZ,:~I.~~ntify:~o!!o~~~iol1;ppPOnu!'lit!e~,;,.ft!gJc:I!!~s:: f~;' ".; (witlist~~e3holdei'~?L, .. ". . . '., ,{ <'~i~~~~~,~~~J;[;il~il\B!1~~~~~1~t4~~!'~i~l~~i&~::,';'; "','!',"'" " . Reassign idt;1a'card~"' discuss in small g~oupslirriitati6ns andopportlll1itiesofideas . Prioritize;. as it full group,look f~r5 or so Idea~ thatflbat to thetop~; . Program Consideration (with core group only plus specialists for specific programs?) Develop generic program of community function with Core group -Document Develop generic program for MS with School leads Document Review possible Sites NAC tour possible sites (consider if consultant needed for this), NAC I Architectur"e . 1 . NAC prepare for workshop 3. Document and organize the Big Ideas and discussions of previous Workshop Create display of site plan, note key issues related to each site Consider possible site layouts / and alternative concepts for using the land Explore non-traditional uses / and more efficient use of land '" Workshpp3- Site Eyaluatlori.: '.' .(withstake~holder~an<l'KeycomsJ . Dis~u5spro.s.and'co.ns of various site options {urbiln'vS: suburban,', developed vs; greenfield) <:onsiaer pr9~ariaco!is of differ~'ritsites for variousBi~ldeas" . R~view :progr,!m for cO,nlrnunitVcbmppnentana MS Revi,ewsite Jayout,!ltern'atives . Iden!ifypreferredconcepts . NAC prepare for Workshop 4 develop cost basis for site options refine / develop scope * i~r~~i~~~II~~it;~f~~~1~~t~~~}!~~~~;~f~~~i~~f~:t{fJ;;J~~;~Jtfi~{'i~~~ NAC Draft preliminary report Outline findings from work to date Prepare first draft of report - send out to reviewers (Stake-holders?) Receive comments - incorporate as appropriate . w~r~~*~~~\~~~i~tlMi~:~'!~;~~~~f~~;,i;JiL".; . NAC update Draft report make appropriate revisions send to core group for comments ~~il'~iji~~l~{~~~";[j~i~~5;~;ri$~~.;;i;J1;;'1~1~;;;{ .,;" ;,;:',.,;,';,,;' ';:;;.sitI~~*F?'. NAC prepare Final report NAC Present Final report 1 note that it is recognized by the City of Bremerton and NAC that portions of this Outline of Proposed Process may change as the project develops. Activities, may drop out, may be replaced by different activities or may occur in a different sequence as necessary to achieve the goals of the project within the timeframe and budget constraints * note that public meetings / review opportunities may occur at various times throughout the process. Core group to look for good opportunities to get exposure to Public. Graphic and written material will be produced by NAC to support Key Communicators who are "working the booth". Comments to be collected and copied to NAC and core group for review and discussion at next workshop NAC I Arr.hitecture 2, ;Bremerton Collaborative Siting Project 1 Pre:irr.;nary Scheaule as it relates to the Outline of Proposed Process IExhrbitB -- ----. ----_.~-----~ --"~--~- - -.-"----------,.--~-- "\fi.~r"', - ,.. ",,' ~ '{ ,,__~ i -, '\ - ;-1 ._~ ::Zewiv"e--'-otr,ow;;-'nfo fr:!r.l" 3-rerr.~rtcn- .. _. -=-:~~":"::-=-~====-~-===-:~~;:;%\rt:;'!,~!',,"m~{,~;:;,;~~;;';';ti~i~~~''i:r;~ID':Jt.".~!i.1;.;,'."~i;'l.;;J',,, ,;;;,I~".t.;l;'''~I''~~~'<'~~I;\.'!'''':;-~~:'''~'' ,'~;;:,~ ".".;;'.;f,~,ffi]Ji;.Wfj,'iI;irf.HL;;:,,'tEjh~J;:i~~;,,;J.';~~~~;:;:,;;~::t;~,'Si.~';;ii;~~ ,!:i: - --~-}ze\iew ir'~c;ma:Uc; Drov:dec- r~~-::;'s>:: '~~i;k~f,~'~e:jng _.~----"--- ,_.J_~..._.........__. 'U___._. ... ; ~ ! 3~eiTlei1on set:;p l<eyCorr.ms & Stakeholders o i :J,eet wi pa~,(s hi.. r -7-!~1eetwj so: Tour"'MS ! 14i~'rep-fo~ V'ofks~op1---- -.---- I I , '-.--.----.--:...._------_._~-_._------ ,- --: , ;VVOrkSI1oP 1 ! ----~- ..-.. ..._.~-- ------~-~-, ! .~ 'i=JreO for W'JrKShOD 2 I t-T'j~VOn<ShOC -2~--- ---- .----- )11 oe;eICD-p~cg;-ambasiSy.TCofeg;u-p-;~ I i ~-'-l;De;e;op'iasis'for ~~S-~rcir:l~-wfSD~- -- ~:i.;-~"",.:iar'~~~~~~~~~~11 ! I 1'== I , ,-. ~ i I ~ " ~ ! {~~'~"-o;lO~-!ttll "~~;ur~~o;si~~e s!tes---- ~ ! , ~ , I ~ ~ . ' ~?~eD-~o~-work-sho-P3 -- - b.;;-,..;:."-.,......~_~~ i ~. !--'t!1~[fShOP3 --"-.-.----..----,- . I -"-; ccsi e~a1frefir;esco~.e ~Z~~_'~~4. -;i~?;e-p f;r;o~~ShOD- ---~------l ~_"~-f, /j, ! :---.r.j Worcl-OO -4- ---". "~n6raft preil:n-re'por: ---~- ~,_,'Fi'iM~c.>,lV~~."'"1'I'~~ ----r-~nd- OJ: 1st:raft ~, i ~ i~-:-ssnOcTbOafdmeetTri.g ..~-------- , --,T-tT~aieJr3E-re~;-;--- - , ;--:.-~Rev~~;eet;;l;; -~--+-- :.~.-:P+re;ai fi-r'2';.repo'ri-- -------~ ------) ! . - - ----,--- +--~-_ __ __.__.._J -- . F,eser.; Flna: Rep..Jrt ~:th''''',}_';}i;l..-~~l ~ ~"(~"<";\-~-~~"''',;ll>,~'''1">r....o.;:t--Pl"''''W"'':=:':'''~~~~:~.s2i] +.---------.-------- -----_._--------'-~_._~~-. L'~ P,,,..,,, S-."'''''''n ~~~~~ J~'. ~. '-:>';"'i - j ~.... f~;~',~.::!:J;~"'.....l "",- . ~ Prqecls-..., ~ E>:I..-r.a!T...'" r-- ~""'.~ .",., ~,..,.",...,.,. <- -"----------------------~"-- -_.._------_._-~.----~------------- P...1 -----~-- .~---~---_._-_._-----~-------~----- .._----_._-----~-,,--- ------------_._--_._._-~------_. NA(~ I !\ F\ C H ! T E (-j U F F April 29th, 2008 Andrea Spencer City of Bremerton Director of Community Development 345 6th Street, Suite 600 Bremerton, W A 98337 RE: Collaborative School Siting Project -- Fee Schedule EXHIBIT C Dear Ms. Spencer: Below is the anticipated fee schedule based on the Outline of the Proposed Process and the related Schedule of work. The basis of this break-down for the fee is intended to allow the payment of the fee to generally align with work performed by the design team over that time frame. National talent, local focus --...-.. percent of time work being estimate of fee frame done synopsis tasks in this ~~~!_rame this time frame ~--, - June $ '08 15% Kick-off Meeting, Fact Finding, Set-UH______________ 18,750 $ July '08 20% Workshops 1 and 2 25,000 , $ Aug'08 25% Worksh~.E..~_ Design Alternates, Cost EV<lI~ations_ 31,250 $ Sept '08 20% workshop 4, Prelim Draft Report, School Board 25,000 $ Oct '08 10% Draft Final Report 12,500 $ Nov '08 10% _~!~_I_ ReE()rt,__~~!en.!~!_~orl_______, 12,500 ~...- ._-,-._-~~. -~ '- www.nacarchitecture.com -_._----_.,~-~~_.__._.~~---,~.~---.._,.......---"~,.~----..........----~._,._._--~---- NAr. In~ I ??01 Siyth AVAnl II'! SI litA 14n~ I Sp.:Jttlp. W:Jshinntnn qR1 ?'1.1 R47 I T' ?OR 441 4S?? I F' ?OR 441 7Q17 ~ n (j -I -I o OJ] ~:: :c :c ~.~ o-mmill~ -::) 0 CJ) ~ OJ 0 :T~.: .'-'-' "r 0 c.-I- :D J --, __u - ~\ < -I oC! CD m ~ 0 0) ~ -< ~~)D :::::. :3 0 o 0 :-1 (j) :5- m ? LQ. o '"T"I " ,.J (/) 0...4.1 ,0 CD -I OJ ~~ ~.': zO :D n)~ ::J (0 m 2 ::J v(J)~(O U) ~_ 0 m ~ O I :IJ 0 -=-+ 0 -I m 00 rZ OQa - (f) -I :D - o -I )> ::::0 (') :r: -j m n -j c ;::0 m , ,', ~,':,;: ~ "", , '.:~J:' ',' ifii~, ,., /" f i ,l' ."'" , \';;."~r ~l\c=IARCHITECTURE February 26, 2008 Mr. Geoffrey Wentlandt Senior Planner Bremerton, DCD 345 6th Street, Suite 600 Bremerton, WA 98337 Dear Mr. Wentlandt RE: Brerherton Collaborative School Siting Project Your collaborative school siting project is an excellent opportunity to create a partnership that can be a model for future public development. Ever since I attended the 2006 Summit for School Siting I have been looking for a project to apply the ideas we talked about at the summit. We are excited by the opportunity your project represents to create something new, something that will be a benefit to your citizens, and an outstanding example of public cooperation. National talent, local focus After examining the requirements of your project, we think that our experience and philoso- phy at NAClArchitecture is a particularly good match. NAClArchitecture specializes in public architecture and we have solid experience in community projects such as: community centers and recreation centers; civic projects such as: city halls and libraries; health projects such as clinics; lifestyle projects: such as senior housing and senior centers, and school projects with an extensive background in middle schools and the state funding processes for schools. All of these project types are characterized by clients who use public outreach extensively in their decision making process. We have facilitated numerous public processes to bring people to consensus on the scope and location of buildings they were considering. We think our philosophy fits your project in that our practice is built around the idea of collabo- ration. We collaborate internally to bring many minds to project thinking and we collaborate with our clients and their constituents to find the right solutions and build momentum in sup- port of the project. In the information which follows you will see that we are a committed experienced team with a proven project approach. We look forward to the opportunity to present our qualifications to you in person. / www.nacarchitecture.com NAC Inc 12201 Sixth Avenue, Suite 14051 Seattle, Washington 98121-18471 T: 206.441.45221 F: 206.441.7917 NAC II, R CHI ., [ C T L! R E Qualifications and Experience NAClArchitecture is particularly qualified for your project. We have the people, attitude, experience and approach to help you make your project a success. NAClArchitecture offers project planning and programming, archi- tectural and interior design, and electrical and communications engineering to clients in the state of Washington and the west coast. Our Seattle office has a staff of 72 and specializes in seNing public clients. NACj.ARCHlTECTURE TEAM Kevin Flanagan, AlA, Principal-in-Charge Kevin Flanagan is a principal at NAClArchitecture specializing in K-12 schools and other public projects. During his 1 9 year career he has worked on numerous K-12 projects at all levels and he is an expert at the state school funding process. Kevin will lead our team for your project and be responsible for the on time and on budget performance of that team. He will lead the programming effort for your facility using his many years of school and public project programming experience to offer incites to the process. Kevin is a skilled leader, manager and technical architect. With many of the projects that Kevin works on, some form of joint use between the school district and community is developed. For example, there is a senior net space integrated with Phantom Lake Elementary School for senior citizen use. There is a family connections space at Lake Hills Elementary and Ardmore Elementary to provide core needs to families in these communities. Almost all of these schools include Boys & Girls Clubs and formal joint use agreements with the local parks department. Kevin will be the key contact person for your project. Relevant representative projects include: · Bellevue Middle School Studies · Newport Heights Elementary and Bellevue YMCA Joint Use Study · Tyee Middle School Additions with the City of Bellevue Parks Department · Bellevue Elementary Schools Feasibility Studies · Eastgate, Woodridge, Lake Hills, Somerset and Phantom Lake Replacement Elementary Schools - Bellevue · Newport High School Modernization! Addition (Permitting Coordinator) · Granite Falls Middle School Modernization/Addition · Little Cedars Elementary School - Snohomish · Bellingham Elementary #14 - Bellingham 1. A demonstration of qualifications and relevant experience completing similar projects City of Brelll8rton & Br8m81ton School District COLLABORATIVE SCHOOL SITING PROJECT NAC I II R CHI J E C T U R E Boris Srdar, AlA, Principal-:-Designer Boris Srdar is the Principal in charge of design at NAClArchitecture's Seattle office. He is a thoughtful designer who creates inspiring functional and sus- tainable architecture. Boris' body of work includes recreation facilities, K-12 schools, higher education facilities and other public projects. Boris is skilled at site master planning and his European background makes him especially attuned to the limitations and opportunities presented by urban sites. This will be valuable for your project when we consider the pros and cons of locating your project in the City of Bremerton. Boris is particularly interested in "place making" in his designs. That is, he wants the buildings he designs to have a civic presence that attract users who enjoy the experience of the building as they use it for its intended purpose. Relevant representative projects include: · Henry Moses Aquatic Center - Renton · Performing Arts Addition - Stanwood High School · Giaudrone Middle School - Tacoma · Portland Avenue Middle School - Tacoma · Carver Academic Remodel - VWVU Bellingham In addition to these projects Boris has designed numerous other school and public projects in his 20 year career. Boris' projects have been recognized for design excellence on both sides of the ocean, including state and national level awards. Greg Stack, AlA, LEED@AP, Principal-Facilitator Greg Stack has led numerous public and internal outreach processes for NAClArchitecture's projects. Greg is a leader and communicator who is skilled at finding common ground and bringing large disparate groups to consensus. He does this through careful listening and by using facilitation tools that give all participants in the process a chance to have their views and ideas heard. Greg carefully organizes the process and meetings required to get public input to be respectful of participant's time, while giving them the information they need to make informed decisions. Greg has also conducted numerous feasibility studies ranging from the siting of new schools to expan- sion of university buildings to creation of a conference center. In addition to his facilitation skills, Greg has specialized in the design and management of public and school projects throughout his 31 year career. This allows him to provide insights and observations to the groups he facilitates, getting them to look at problems in new ways and come to consensus. Relevant representa- tive projects include: · Snohomish School District CFAC (Citizens Facilities Advisory Committee) - 2003 Facilitation, and 2007 Facilitation Support · Town of Leavenworth WA. Conference Facility - Feasibility Study _ Public Input Facilitation · Puyallup School District CFAC (Citizens Facilities Advisory Committee) - 2000 Facilitation · Camas School District New High School, New Elementary School _ Staff, Parent, and Community Input Facilitation Qualifications & Experience City of Bremerton &. Bremerton School Distl"lcl COLLABORATIVE SCHOOL SITING PROJECT 2 NAC I ~\ R CHI , E C T U R E · Lake Washington School District Staff, Parent, and Community Input Qualifications & Experience Facilitation for Kirkland Junior High School · Bethel School District Staff, Parent and Community Input facilitation for a new High School · Lake Washington School District Staff, Parent, and Community Input Facilitation for Lakeview Elementary School · Lake Washington School District Staff, Parent, and Community Input Facilitation for Audubon Elementary School · Lake Washington School District Staff, Parent, and Community Input Facilitation for Mark Twain Elementary School · Shoreline School District,Staff, Parent and Community Input Facilitation for Shorecrest High School Consultant Team To support us in our study we may require the assistance of consultants. It is likely we will need to engage the services of a civil engineer, cost estimator, and perhaps soils engineers, traffic engineers, and surveyors depending on the actual sites and depth of study you choose to pursue. You may also wish to augment our own considerable facilitation expertise with a public relations or outreach firm specializing in the gathering of information from the public. Rather than name specific consultants at this time we would like to offer for your consideration several consultants we regularly work with and wait until we can talk to you further about the scope of your project and what is really needed. This would be clarified when we expand the brief outline of our approach contained in this submittal to understanding the best way to reach out to your community. When the requirements are well-defined we would work with you to select consultants. Primary consultants we would consider include: Civil Engineering: CPL Engineers Sitts and Hill Engineers AHBL Engineers Cost Estimating: Rider Levett Bucknall The Robinson Company Soils Engineers: Associated Earth Sciences Geo Engineers Traffic Engineers: Heath and Associates David Evans and Associates Public Relations/Facilitation: Enviroissues PRR Falconer Group ell'}l of BrGfn8! ton (~ 8r8rll8rtor, Schoo! DlsUict COLLABORATIVE SCHOOL SITING PROJECT 3 NAC IA R CHI T E Ci U n E ATTITUDE We believe we have the right attitude to serve you well on your project. NAClArchitecture holds collaboration to be a fundamental value of our organization. We collaborate with our clients and their constituents to produce innovatively designed projects that are functionally efficient and well supported by their communities. We believe in the power of open communication. We believe you need to hear the points of view of all the stakeholders so that you can find the common ground and uncover the obstacles to progress. We have found that people are more willing to support a solution that is different from their anginal thinking if they are allowed to share their views. We believe that reasonable people when presented with the facts will come to reasonable and similar conclusions. We believe that the design process - defining the problem including goals and criteria for how we know when we succeed; developing options; and judging options against the criteria we have set with our clients allows us to make informed decisions and produce great results. We believe that the results of our mutual efforts must not only meet functional needs, but must also inspire the people who use and pay for the project we create. EXPEHIENCE We have considerable experience in relevant projects and in this section will share some of that experience. 1 . Community Involvement Since nearly all of our projects are public projects we engage the public and community groups at one level or another on nearly every one. Some particularly relevant projects are: Snohomish School District CFAC (Citizens Facilities Advisory Committee), 2003 Facilitation and 2007 Facilitation Support In 2003 Snohomish School District determined that they needed to examine the capital facility needs of their district and develop support for funding the capital projects that were identified. Greg Stack facilitated a 60 member citizens committee to examine these needs and decide on a plan. The com- mittee consisted of key communicators in the district and included support- ers and skeptics of the need for new and remodeled facilities. The committee met weekly for almost an entire year to closely examine needs and options. Qualifications & Experience City oi Bremerton & Bremerton Schoo! District COLLABORATIVE SCHOOL SITING PROJECT 4 NAC I f\ R CHI TEe r U R f NACjArchitecture working closely with district staff provided a vast amount of Qualifications & Experience data on the condition of the district schools, available land for new schools, and demographic, costs, funding and operational information. Research on trends in school design, grade configuration, year round schools, and the sharing of facilities with the park across the street were also presented. This process showed the need for a long term building program so the next task was to prioritize the many possible projects. NACIArchitecture developed 13 options for consideration including implementation costs and led the group in prioritizing the options. The group developed a long term facilities plan broken into 4 year increments, and recommended projects in the first increment totaling $168 million. This first increment represented the need to ask the voters to approve a bond five times greater than anything that had ever been approved before in the district. To gain support the key communicators of the CFAC began talk- ing about the plan in the community and the school superintendant reached out to the community through a series of small meetings. NAClArchitecture assisted in conducting larger community meetings throughout the district. In 2004 the bond was passed with over a 65% approval. In 2007 a new CFAC was convened to confirm and adjust the findings of the first committee and put forward the projects and funding required for the next increment of the plan. The 2007 CFAC recommended a bond for additional projects for $260M which will go before the voters in March. Thus, similar to the requirements of your project, NACjArchitecture helped create a process for the district to use as they complete their four phased facilities plan. Town of Leavenworth WA. Conference Facility, Feasibility Study, Public Input Facilitation In 2001 NAClArchitecture assisted the Town of Leavenworth, Washington in determining the feasibility of developing a conference and performing arts center. Leavenworth wished to convert two large existing fruit storage buildings into a conference center and build a performing arts center that would draw visitors during the slower winter months, the cascade Bavarian village's slow season. Leavenworth had some funding for the project from a Federal block grant, but knew they would need to generate more inter- est in the project and decide the exact content and purpose of the facility. NACIArchitecture facilitated several public meeting as part of our study to determine the level of support for the variOus possible candidate uses of the facility. Hotel/motel operators, restaurateurs, visual and musical arts organi- zations and the public were all involved in the process. NACjArchitecture identified the development costs for the project and helped the stakeholders reach the conclusion that a more modest development was appropriate for their town. Subsequently Leavenworth developed the warehouses into a Fest Hall, more in keeping with the tourism theme they had worked hard to create. C i t y 0 f B r 8 nl 8 r t () n & Brernerton School Dlstrict COLLABORATIVE SCHOOL SITING PROJECT 5 NAC I b., n c. HiT E C T U R t Puyallup School District CFAC (Citizens Facilities Advisory Committee), 2000 Facilitation In 2000 Puyallup School District wished to evaluate the physical inventory of its schools and its growth needs to form a long range facilities plan for the district. To accomplish this, a 40 person CFAC was developed to evaluate and recommend options to the school board. NACIArchitecture facilitated the deliberations of the committee in biweekly meetings for almost a year. Working with district staff we provided data on the condition of the district's schools, available land for new schools, demographic, costs, fund- ing and operational information. Research on trends in school design, grade configuration, year round schools, and the use of park facilities for play fields were also presented. The committee concluded that in addition to the immediate needs they identified, plans needed to be made to regularly upgrade or replace all of the district's 36 facilities over a 30 year program of development. By planning ahead for future development the district would be able to make better more informed decisions and constituents throughout the district would better know the long term plans for their local schools. NAC assisted the district in disse~inating the plan in community forums and presentations. Since the plan was developed Puyallup has passed a successful bond measure to finance the initial phases of the plan. Qualifications & Experience '; ..~o.-Y-L<O' I ~ f,,...~~!, .: ~.,"'-~15 ._ ~:.~~:~-:~ ,~ !~j .~:;~.-(~~/~- ~'.~ City of Brell1cHton & B(ernerton Schoo! OiSli"ict COLLABORATIVE SCHOOL SITING PROJECT 6 NAC I.A R Chi fEe T U H E 2. Facilities Programming Educational and Community NACjArchitecture prepares programs or Educational Specifications for most of our school projects. In addition we often prepare programs for community, higher education, and other civic projects we design. Our programming process is both qualitative and quantitative. We look at the larger goals of the organization and, working with facilities users, develop specific goals for the project. We use these goals as criteria for judging later decisions in the project. We also work with the owner's programming team to establish the aesthetic, qualitative and even the message goals of project since every public project sends a message to the constituents who fund it. Citizens want to know their money is wisely spent and that they are getting value for their dollar, but they also want the product of they helped pay for to be special. Our programs are quantitative so that we can identify the number and size of all of the components that will go into a building. By keeping a close eye on the quantitative requirements we control costs in the earliest stages of project development. Scope creep represented by increases in built area is a sure way to exceed a desired budget. Adding features is possible, but must be carefully evaluated and prioritized against other desired features so that good decisions can be made. The following projects are representative of educational and community facili- ties programs we have developed: · Lynnwood Recreation Center and Community Center Feasibility Study · Leavenworth Conference and Performing Arts Center · Ikea Performing Arts Center at Renton High School · Hamilton Indoor Recreation Center · Hamilton Lowe Aquatics Center · Henry Moses Aquatics Center · Shadle Park Library · Northeast Community Center · East Central Community Center · West Central Community Center · Spokane Valley Community Center · Salvation Army community Center · Girl Scouts Recreation and Administrative Center · WWU Carver Gym Predesign Study · University of Idaho Student Recreation Center · Portland Avenue Middle School · Cavelero Mid High · Mt. Solo Middle School · Cascade Middle School · Monticello Middle School · Giaudrone Middle School · . Northlake Middle School Qualifications & Experience City of 8remerton & B ( e rl e ( ton S c h 0 0 \ D i s t ( lei COLLABORATIVE SCHOOL SITING PROJECT 7 NAC If" R ': HiT E C .- !J R E . Miller Middle School . Escalante Middle School . Stanwood Middle School . Chehalis Middle School . Glacier View Junior High . Aylen Junior High . Kalles Junior High . Kirkland Junior High In addition NAClArchitecture has prepared programs for numerous elemen- tary, high school, and higher education projects. 3. Conceptual Planning and Design In order for you to get the most value from this study we understand that evaluating sites is an important task. Our collaborative process is perfectly suited to examining different possibilities with an open mind, to take advan- tage of each site's potential. Our experience both nationally and abroad make us aware of the synergistic opportunities that are possible when combining unique and innovative uses on a site. It is even more important to have such a perspective in order to fully explore the possibilities of a site in a dense urban setting. Nearly all of NAClArchitecture's projects begin with site planning and concep- tual design. We use what we call the "Genesis Charrette" process to conduct this early important activity. In a Genesis Charrette we assemble our project team and other designers in our office to brainstorm the possibilities 'of a project and the project site. This collaborative approach generates numerous' options which we evaluate against the project criteria and narrow down to 5 or 6 options for further development. This gets to good solutions with plenty of buy in from the owner/user participants. The projects below are representative projects relevant to your project and involved either site planning or conceptual design or both. We have described the completed project in some instances and shown in process work for others to give you a flavor of our experience. --w .....,A-- ',' \' .\ Qualifications & Experience I II I / , '-I': ',I-: ,.:" t~)!2,1l '_{-' A .' City of Brernerton /:;i. Bi"enlerton School DiSl()c: COLLABORATIVE SCHOOL SITiNG PROJECT 8 NAC I f\ H CHI TEe T u r, E Ikea Performing Arts Center at Renton High School Qualifications & Experience The Ikea Performing Arts Center is a unique partnership formed by the Renton Community, Renton School District, City of Renton, and the Renton Commu- nity Foundation. It is an example of private and public entities working together to make both tax and private dollars stretch in new and creative ways. A $500,000 pledge from IKEA secured naming rights. Other major funding came from voter approved Renton School District revenue, the City of Renton, the Washington Building for the Arts Program, and a variety of donors. Designed for both commercial and high school use, the IKEA Performing Arts Center features separate sets of support spaces so that professional theater spaces could be separated from school functions. The new center includes a wrap-around lobby, spacious dressing rooms, a 35-foot fly space, restrooms, on-site parking and parking in the new municipal parking garage. Countless events have been sucqessfully enjoyed by Renton High School, the City of Renton, and the Renton Community. Arts organizations including the Rainier Symphony, the Renton City Concert Band, Eastside Dance The- atre, Evergreen city Ballet and others are calling the Renton IKEA Performing Arts Center home. Tahoma Performance and Ceremonial Center Good neighbors help each other. That is what brings together Tahoma School District, the Cities of Covington and Maple Valley, and the Tahoma National Cemetery to propose construction of a building designed to seNe military veterans and their families, young people, and the local community. The proposed building is unique in both concept and function. Tahoma students and the local community will know it as a performing arts center. Veterans and their families will use it for memorial seNices to honor those laid to rest at Tahoma National Cemetery. The facility would be built on the campus of Tahoma High School, adjacent to Tahoma National Cemetery and the City of Covington Aquatic Center. Access to both the school and cemetery would be convenient yet controlled. Pedestrian and vehicular gates would allow this connection and separation, which could be easily adjusted. The facility would have the capacity to seat 1,500 for a school or professional performance. Additional features would include: a drama classroom/green room; and dedicated storage and back stage rooms for both the high school and the cemetery. The facility would stand as a shining example of how scarce resources can be used efficiently to the benefit of all. ..: :" ,"j I City of Br&lIl&rton .'j. Bremerton School District COLLABORATIVE SCHOOL SITING PROJECT 9 NAC I i\ I~ C H ! T I:: ( T UHf: Snohomish High School and Elementary School Site Selection Qualifications & Experience Planning In addition to facilitating the identification of projects, NAClArchitecture ' assisted Snohomish in identifying the most desirable sites for development. A prime area was a 300 acre parcel owned by the county, of which the School District needed 60 acres. Our Master Plan studies defined numerous ways portions of the larger site could be used and our pros and cons lists enabled the School District to successfully negotiate with the county to purchase a site. '~ ,~ - J / ;;11 I ~ -- =;-=. ~ ) . r-'-"" ~::~ ~-" " ,-~/,~' IJ! :j'I... >\ Iii . .:' I " ,wI . "" '0":...1 I ,_u.. I' - ~5~ i I " r~ l PARK I ..l~__,_._. j.A~"."~":::' I ---, -;-~-~..,""'~..;~ , " --- -~:v~i e> ~ // SNOHOMISH SCHOOL DISTRICT CATtlCART SITE LOCAT1ON MAP Leavenworth Conference and Performing Arts Center The Leavenworth Conference and Performing Arts Center was conceived as a community facility that would draw revenue into the town in the slower winter months. Planned using a community process, the design needed to balance the needs of performing arts, visual arts, and conference facility advocates to produce a workable multi-use facility. ----... n'n __ _n.___. .. .m... "_ 'U.. n._ -- . . ---. _ -_ _.__1___ .; - -, T" ~ ".n TnT -- T~o'i=;-t~;~,p, _ .~.-n.=.:.. : &~1j~~?~=~' ::: -;=i~~~~tt~~~~..k..Bt~.~;.:J-j--o....~j I i, l.:: I l.:' L MAIN FLOOR PlAN N 1- ~_r--~_ ... .. Ciiy 0/ Bremerton & Brernerton SchfJol District COLLABORATIVE SCHOOL SITING PROJECT 10 NAC I A R ( HIT E C T U R f - f'>,.....~..~, nT""'_"'''' llIl~""T" VEHICULAR ACCESS &~"l\JIU ;"'~(e"l~"(." ; ~~!i~~S~~~:l;~~ , flfr~A["Q~"'T,~ canER - . -- ,"'''!JR: 4~~ 5T"PU'~ CI.M".CO"'OO~''''. Puyallup School District K-12 Campus The campus contains a high school, junior high, and elementary school and is planned so that each school can have its own identity while sharing some common facilities such as a bus drop-off. In addition, pedestrian pathways were planned to allow student mentors to move between schools. Future plans call for the addition of an aquatic center which will also be a community use facility. Western Washington University Carver Academic Predesign Study The Western Washington University 0/VWU) Carver Academic Predesign Study looked at how to redevelop and expand a facility containing athlet- ics' recreation and academic functions. NAG/Architecture prepared multiple options with cost estimates to allow the WWU steering committee to make informed choices about how to proceed with the project. Planning of the project included deciding how departments would grow and what share of the redeveloped building would be devoted to them. Qualifications & Experience City of Bremerton & 8(ernelt,on School 018tl'ICI COLLABORATIVE SCHOOL SITING PROJECT 11 NAC 1.l'A R ( H I r t C T U R E Gratts Primary Center and Early Education Center. Qualifications & Experience Gratts Primary Center and Early Education Center seeks to strengthen the bond between school and community. To accomplish these objectives, a joint-use with multiple school programs and the surrounding com- munity has been established. The Los Angeles Unified School District, our firm, New Schools/Better Neighborhoods, and A Community of Friends teamed up throughout the process to ensure a tight bond on the site between the new school, the new affordable housing with a boy's and girl's club, and the surrounding residential context. What has come to fruition is al- most complete public access to the school after hours, for use of community meetings, sports events, and public gatherings. The school's functional spaces were strategically placed for maximum usage by the sur- rounding community. The idea of joint-use was embedded in the design process, and reflects LAUSD's constant dedication to academic excellence, community services, and providing a safe and secure learning environment. Working with a diverse program, a dynamically sloping site of 30 feet, and a limited budget, gave way to these programs shifting and overlapping each other. What these intentional placements unveil is a softening of the urban edge and a diverse array of usable outdoor communal and teaching spaces. ( Joint use spaces, such as the Multipurpose Building and upper play yard are geared to lay a canvas for students and local residents to build upon. The result is a socially and environmentally sustainable learning environment. It will convert what is otherwise perceived as a limited urban space into an asset to the community, and give way to a "pride of place." LEGEND _ ::::'~0UTD0(lR IUllDING ENVElOPE @ ~ OVfl't"~NG PLAT5flOUND I HARDSCAPIf! EIB INIWLQW.1lKDMI .ULn.fflMII,J'HOUSIl'IG OUTOOOIlI'UWGIlOU1'llD ('nJIlF) @ AfF!IlSTOEUWonotl _~Ilf~~1QClstlllMOliIInI~ I '-. @( - ~-:-toe_ @ ;~;-~~ ..~. 5!.TE PLAN City of Brernertc)n & !3 ( 8 n-l e r ton S c h 0 0 i D 1st I' ! C t COLLABORATIVE SCHOOL SITING PROJECT 12 '-;, '.,>-.' NAC I /, R C H ! TEe T U R E :-- Hamilton Indoor Recreation Center The 21 ,000 SF Hamilton Indoor Recreation Center houses a multi-court gymnasium, multipurpose room, locker rooms, concession area and admin- istrative offices. A flexible, multi-functional design allows the center to host a broad range of activities. A skewed glass box intersected by a masonry vestibule forms an inviting main entry lobby, which serves as an orientation space both from the site and within the building. Sloped roof forms similar to those of the adjacent aquatics center unify the two structures, creating a continuity of theme. The lower sloping roof is offset to gain natural light through clerestory windows and to create a dynamic design element. The double-sloped roof relates to the gabled roofs found in the surrounding residential neighborhood. The design, which provides for future expansion, realizes the community vision, creating a recreational complex for citizens of all skill and age levels. Lynnwood Recreation and Community Center Feasibility Study NAqArchitecture led the planning process for improvements to the City of Lynnwood's existing Recreation Center and a new Community Center. The process included public meetings, evaluation of potential sites, development of program and building options, and a business plan for the proposed concepts. A preferred concept for the community center has been developed that includes a gymnasium, MAC (multipurpose activity court), exercise/fit- ness space, a senior center, teen center, art and preschool spaces, multipur- pose spaces, and support facilities. The preferred concept for the Recreation Center changes its focus to aquatics with a proposed addition that features a large leisure pool, water slides, a lazy river and support facilities. Anticipating incremental funding, the entire project was master planned to be completed in several phases as funding is secured. Lynnwood is currently considering funding options necessary to take the project to its next step. Qualifications & Experience p""",: o(--I_I"'~" Oil. City of Bremerlon 8, Bremerton School Disirict COLLABORATIVE SCHOOL SITING PROJECT 13 N' AC ~ I 'F' ( ',( I ' " (' ! 'I R C L~ t\\ h.lt_,,-_ L Qualifications & Experience Hamilton Lowe Aquatics Center Entertainment and fun are the focus of the Hamilton-Lowe Aquatic Center. Water features include a lap pool and an activity pool with tow water slides, a lazy river which flows around a rock sculpture island, an interactive water play structure, a zero-depth entry and other water play elements. To complement the pool amenities, the bathhouse is designed with a unique "wave" roof, accent bands of bright aquatic colors, and playful "tree" columns, The project received both local and national awards. As the initial compo- nent of the City of Moscow's recreational complex, the aquatic center was designed to effectively integrate the recently completed Hamilton Indoor Recreation Center. Henry Moses Aquatics Center The Henry Moses Aquatic Center is the third part of the civic complex at Cedar River Park in Renton. The park includes a community center and the Carco Theatre. The Aquatic Center building includes locker/changing rooms, a manager's office, concessions, and pool equipment. The pool features a lap pool, water slide, and lazy river features. CIty of Brernerton &, 8"8n18rlon School D,stri'~r COLLABORATIVE SCHOOL SITING PROJECT 14 N' AC j I fl " ," ~J I 'f ,,' T !! " E' L ~ ' " l.. ,,' t ( , ,~ n Giaudrone and Portland Ave Middle Schools Giaudrone stands out because it creates a great learning environment on a small and noisy site. Located adjacent to 1-5, the school was arranged to place functions like service areas, the gym, and commons on the noisy freeway side of the site. Three Academic houses were placed on the quieter residential side and are sound protected by the other portions of the school. Large windows and clerestories allow natural light to reach deep into the building. At the classrooms, exterior sun shades protect the rooms from direct glare, while interior light shelves reflect light farther into the room. Increased natural light levels improve academic performance, create better working environments, reduce the cost of energy consumption and provide a better quality of light. Due to its success, Giaudrone was chosen as a prototype, and adapted to fit on another site in Tacoma School District as Portland Avenue Middle School. Qualifications & Experience The site layout and massing of the building were arranged for optimal daylighting, solar access, and acoustical buffering. Mt. Solo Middle School Mount Solo Middle School is configured around grade-level houses, with each house designed for flexible use, integration of subject areas, and collaborative learning. Selected classroom walls open to encourage team teaching opportunities and accommodate large-group instruction. The small-group rooms provide private in-house conference areas and teachers' offices promote team planning and allow for more flexible scheduling of the instructional space. Sixth grade is a transitional year and required a special focus. Proximity to the administration and counseling areas offers structure and security for younger students while the location of the library directly opposite the house entry reinforces the 6th grade's curriculum emphasis on independent reading and research. City of Bren-:erton g Brenlerton School DISTrict COLLABORATIVE SCHOOL SITING PROJECT 15 N- AC ~ I \ R C '-I I' 'r r .- -- I ' P h L~ /...... 1 \- I... t,J., ,. ....1;.....--...",-. ... ~ -~ ,~ - - - -- - c __ _~- __ Kirkland Junior High School Kirkland Junior High School for Lake Washington School District stands out because of the quality of light, convenience and function in the learning spaces of the school. Classrooms are organized into houses that surround a shared activity space and computer lab, Rather than burying this shared space in a windowless center of the school, the shared space and adjacent classrooms have large windows allowing in ample natural light and afford- ing views of the adjacent playfield, This creates a wonderful flexible learning space for students and teachers. The design is based on the "house" concept of learning, creating an intimate, student-friendly environment. Openness and transparency throughout the school reinforce the connection with the community and the adjacent athletic fields and park. Emphasis was placed on flexible, open spaces for gathering, collaborating and teaching. Kalles and Aylen Junior High Schools Kalles and Aylen Junior High Schools are two prototypical junior high schools that are replacing the existing schools, The two-story, 100,600 SF buildings will provide students with a full array of educational spaces including 30 classrooms, spaces devoted to drama and music, a library, and commons. The design of the schools provides for three smaller grade-based learning communities. Complete athletic arnenities are also included. The gymnasi- ums will be complemented with auxiliary gym and weight training facilities. Outdoor space provides two soccer fields and a track-enclosed football field. Qualifications & Experience Activity space with classroom beyond (~ity af Brenl8ftcn b 8(sn',ertDn Schoc! District COLLABORATIVE SCHOOL SITING PROJECT 16 NAC I i~ f\ CHI T E ( T U R r Cavelero Mid High School Cavelero Mid-High (8th - 9th grades) is designed to accommodate an educa- tional philosophy that closely parallels that of the Gates Foundation, one that has a focus on the 3 R's, Rigor, Relevance and Relationships. The academic classrooms are grouped into four personalized learning centers (PLy's), each serving 375 students on two separate floors. In each center there are (3) 125 student learning groups with math, science, language, and social studies that surround a shared learning space, thereby encouraging integrated learning. The PLC's contain support functions and flexible labs for applied arts and sciences. Flexibility was the crux of the planning theme in applied science areas since programs frequently evolve to meet the students' unique educa- tional needs in the workplace. This "small school" within the larger learning environment fosters active engagement between teachers and students, as well as creates a more intellectually stimulating learning community among students, whom otherwise may be lost in a school of 1500 students. The facility has been carefully configured so that it can be converted to a high school in the future. Qualifications & Experience Aberdeen High School In programming the replacement for Aberdeen High School, an important consideration was providing a space available to the community at all times. To accommodate this need, a large community room was developed that can be scheduled through the school. Community meetings, clubs, and organizations use the room throughout the school year, and it is available to the high school as well. City of 8rSIT1erton &. Bremertan School District COLLABORATIVE SCHOOL S!TING PROJECT 17 N- A ~C I ^ P : H ! ., ,. (- .,. I IRE. L ~ h" '- " J L 1__ Qualifications & Experience Graham-Kapowsin High School The new Graham-Kapowsin High School was planned as a center of com- munity as well as a school. Sited in a developing area of southern Pierce County, the school is one of the only publicly available buildings to the sur- ,--' rounding community. In planning the school, the concept of incorporating a "community union" into the building was developed. This dual purpose space acts as a career center during the day and is available to community groups such as seniors learning computer skills in the evenings. Shadle Park Library Another civic building type that should be considered for co-location with a school is a public library. NAClArchitecture has considerable library design experience. The Shadle Library is the largest of Spokane Public Library's branches: set within an older neighborhood city park, the design required extra sensitivity to both its natural and neighborhood environment. Its low scale helps it to fit in with surrounding houses, while its well placed windows fill the library with light and provide views to the park. 4, Public Facilities Costing and Funding At the conceptual design and site planning level of detail it is typical to provide cost estimates to enable decision makers to be fully informed. NAClArchitecture has extensive experience in estimating of this sort. As noted above, for Snohomish School District we provided preliminary costs City of Bretl18rton & BrefT18r"ton School District COLLABORATIVE SCHOOL SITING PROJECT 18 NAC I.~ R ( H ! ., E ( T U R E for 13 development options for consideration by a large committee. In the Qualifications & Experience feasibility studies we do, construction costs and overall total project costs are needed to allow stakeholders to make sound decisions. In order to provide this cost information we draw on our own extensive experience of construction costs in Puget Sound and verify our conclusions by comparing them to the conceptual estimates we obtain from the profes- sional cost estimators on our consultant team. In order to be as accurate as possible we look for characteristics in the project that might influence an expected cost and factor these into our estimates. For instance, if the site that is selected is in an urban area it may require environmental remediation, or piling due to poor soils and we need to account for these non-typical costs. Similarly if a site in an undeveloped area will require sewer, water and road improvements we must account for these costs. We adjust the costs from our historical data base to account for these factors. Sometimes we go beyond this to develop cost models for projects at the conceptual level. We do this if the project is unique enough that it can't be represented well by comparing it to projects in our data base. In either of these approaches we place the construction costs into a project cost spread sheet to show the overall cost to build the project. The overall cost show such things as taxes, professional fees and contingencies as well as the cost of the project on bid day. While costs are being determined, funding the project is also a key consider- ation. For your project one key source of funds will be funds raised through bonds issued by the school district and any matching funds that the state may provide through the Office of the Superintendent of Public Instruction (OSPI). State funding for schools has a plenty of nuances and we understand them very well. Exploring different funding strategies often requires creativity on its own. Matching funds are available to eligible projects based on need represented by the number of unhoused students at the different grade levels. Funds can also be obtained to replace existing schools under certain circumstances. OSPI does not provide funds for activities unrelated to school construction. We are experts in assisting clients in obtaining the maximum amount of state funds. wwu- Carver Hall Concept Estimate GFAGrt;I$.Sftoor.~ Rate$ currenl ill Oclober2007 _OIlE LEliEl c ... - ~"F a- c....,- A OPTION 1 ., PhaseA-Gym 1-3 "2,169 " 3,960,167 A2 PhaseS-Gym" 22,336 " 2,039.949 A2 PhaseC-Lobby 4,616 217 1,001,084 M PhaseD-lnfil 40.874 132 6,<134,673 AS MEP 14,659.289 M SIle 258,876 .7 Temporary Costs 508,000 117,995 "'. $28,862,038 8 OPTION 2 61 PhasllA-Gym '-3 42,169 " 3,960,167 62 PhaseS-Gym4 22,336 " 2,039.949 63 Ph&5eC-Lobby 7,844 189 1,483.223 .. PllaseD-tnfill 159,181 150 23,946,466 65 MEP 20,415097 66 Slle 1,832,677 67 Temporary Cosls 652.000 231,S30 S23S n4,331,ST9 C OPTION 3 C1 PhaseA.Gym1-J 042.159 .. 3,960,157 C2 PhaseB-Gym04 22,335 91 2,039,9049 C3 PhaseC.lobby 7,844 '" 1,483,223 C4 PhaseD-Infill 159,195 174 27,635,409 C5 Parlung Garage (In 81 No) 28,350 55 1,559,250 C<; MEP 21,54-4,256 C' S,~ 3,5049,920 CO TemporaryCoslS 584,000 259.194 562,0455.174 Cily of Brsl1lerton & Bremsrton Schoof District COLLABORATIVE SCHOOL SITING PROJECT 19 NAC 11\ R C Ii I T t C T U R F To our knowledge there is nothing that would prevent you from funding your project through a school bond election since the scope of the project could be clearly described to voters. There are likely requirements to show which part of the bond is devoted to which part of the project but this is a relatively simple accounting task. Other conceivable funding sources include energy rebates from utilities for the incorporation of energy saving features into the design, grants from a va- riety of public and private sources and separate city bonds perhaps through the Parks Department. We recommend that school bonds and parks bonds be tied together in a project such as this so that you are ensured of getting funding for a complete project. 5. Innovative Solutions It is very exciting to us that both the City and the School District are com- mitted to exploring new options for shared siting and operations of school and community facilities. With the reality of scarce resources, it is simply the right thing to do. The entire concept of your project is innovative and so will require your design team to be creative and your stakeholders to think flex- ibly. The idea of co-locating school and community facilities is not new and is often suggested as we begin the design of K-12 projects. The two things that usually get in the way of accomplishing the good initial ideas are a lack of funding and a lack of flexibility. Too often, community partners are invited to participate after a budget for the project has been set. If they are not able to bring money to the project at this point there is usually no way to really' accommodate their needs. The big difference in your project is that you have started early enough that the scope and funding mechanism can be crafted so that you can accomplish your goals. The second obstacle to co-location is a lack of flexibility. The administra- tors of schools, community centers, and other public facilities are used to a method of operation and typically have little experience with alternative ways to schedule and use the buildings they run. Staff, including teachers and support personnel, also have limited experience in mixed use facilities. In addition the entities that develop the facility typically do not have the opera- tional resources to thoroughly train staff on how to use the facility, or to allow them the time to create appropriate programs and curricula to use the facility fully. When there is not time to think through how the building will be used and to develop programs that work in the building it is very easy to think of a host of reasons why the proposed shared use arrangement will not work. These reasons include such notions as: "We can't schedule the gym or pool to accommodate public, physical education, and team use." "Students are incompatible with senior citizens." "How are we going to control students in a public Library?" "We can't have a public clinic in a school" and the list goes on and on. These objections are based on conventional thinking based on Qualifications & Experience C i t Y () f B rem e rt o.rJ & 8 (" 9 nl 8 (t 0 n S c h 001 0 1St {I C [ COLLABORATIVE SCHOOL SITING PROJECT 20 N' A~C I ^ DC f' . . C ( - " R . 1 L ~ ,.-... 1\ I I I L ~ ! lJ \ t common experience. To change this thinking you must first give people con- Qualifications & Experience trary examples that show that these kinds of facility relationships can work. You must let them talk to the people who are making these kinds of shared facilities work and you must give them the time to process how it will work for them. As they think it through they can provide valuable insights that will improve the final design of the project and make it work better for everyone. Where NAClArchitecture can help you be innovative is by helping to keep people's minds open to the possibilities of the project. We do this by citing examples, presenting research, and working with stakeholders directly to uncover their misgivings and design a facility that meets their needs. f-li HIT 7?e 71/I'E?Er a.-~ -~" W/!!El:)~1IFDIi blttWE WlA1/Sj.eJ:o ':",..."".r IM..e ~'"'5' ...,.". ~ 116 ...", 'rtw ~ IT. " teu- 71fe SI7E ~y C It Y 0 f B r 8 n1 6 r t 0 I'~ & BreiTi6rton School District COLLABORATIVE SCHOOL SITING PROJECT 21 NAC I /; R CHI T f C T U R E Project Approach After thinking carefully about your project, we have developed a preliminary plan for how we might accomplish your goals. In our way of working our plan is a living document that adapts as we gain new insights and information through talking with you. When we start the project we will further develop the plan to achieve your goals as we better understand your priorities and the time resources of your staff and constituents. The outline of our plan is as follows: STEP ONE Community Input Community input is the first and really a continuous task as we conduct this study. We have used a variety of methods to gather community input including surveys, community meetings, and focus groups but we think the most effec- tive way to gain community input and build support for the project is by devel- oping a committee of Key Communicators. This sort of committee is typically advisory in nature but can have whatever authority you decide is appropriate. This is a committee of stakeholders who, are willing to reach out and explain their work to others. There should be careful thought given to organizing the committee, and we can advise in that process from our experience in this area. The committee should be a group of people with broad vision and strong positive energy. They should be a good representation of the com- munity with stature and enthusiasm so they can have broad influence as they reach out to their friends and neighbors. Committee members need to commit to putting in the time to study the issues and to support the ultimate decisions of the committee. The NACIArchitecture team will facilitate the committee and lead it through a process that explores the issues, develops options, and draws conclusions. The committee meets on a regular basis and between meetings we are preparing information to present to the committee. The nature of this information is influenced by the needs of the committee. This mechanism allows the committee to make informed decisions as the process goes forward. There may be times during the process that the committee senses the need for broader input. When this occur we hold community workshops or open houses to get the additional public input the committee needs. Our experi- ence tells us that since the people on the committee are key communicators to start with, most input comes naturally, directly to committee members as they go about their business. 2. A statement of project approach \,QIOD04..., ~ ~i-:~ ~~' .~" <!!6> 1$S> S5I ~ <!!P TO' _ l;;;;o] ~ - ~ 7,~ ,-' CUItMIIM fl/Iq'fClf'1lWlS City of Bremerton & 8remerton School District COLLABORATIVE SCHOOL SITING PROJECT 22 NAC I p. R CHI TEe T U R E STEP TWO Develop Program The first work of the committee of Key Communicators is to establish vision and goals for the project. Explore synergies - Establish the vision As you embark on this process, it is our understanding that you will want to explore different synergies in the community, and based on that exploration establish the vision for the desired combinations of uses to be evaluated. An interaction between a possible senior center or senior housing and the school can establish a highly desirable educational synergy, that takes ad- vantage of different segments of society to improve education. Some seniors can find a meaningful way to help share their knowledge by mentoring, and students may have an opportunity to establish more meaningful relationships with adults, which has been shown to be too often missing in the forma- tive years. This sort of "big pal" menta ring can provide motivation critical to middle school student's growth and development, and be a kind of generational synergy. These combinations can result in healthy social synergy, helpful for devel- opment of student identity at the middle school age. A focus on recreational synergy can address different needs of the city and the community, bringing together "youth of all ages." There is increasing understanding of the value of recreation both in adult lives, and in prevention of childhood obesity, an unfortunately growing phenomenon among children. Creative joint planning with the school can help meet the lack of recreational amenities in certain parts of the city. Innovative planning can result in an economic synergy, an important point in establishing acceptance for the project by the larger community. These are the big picture ideas that are used throughout the process to help in decision making. They are.also the start of the program for the facility. Typically when a program is created the uses in the facility are known. In your project we know we want to accommodate a middle school and other public functions but the nature of those function is yet to be defined. This will re- quire our programming effort to first help you define these functions. We will do this using a workshop technique in which possibilities are identified, pros and cons are discussed, and finally the functions are prioritized. Depending on the outcome of this effort we may have 2-4 top functions to include with the middle school. These may be combined in various ways or may become independent options. PrOject Approach ': ~~ If! ~/~.) '.--":'~ . . .' , J," ... ~ - - . \, ~_~/,-- . ~ f: I~ ._~~'- --;-' ......--~:~. " ~ ,1_'-;"" ~ . r ~"~ "';' ""'- '$ ~..,' ,'I I~ ~. ~ -< ~ '" City of 6rernerton S Brernerton Schooi Disti'lct COLLABORATIVE SCHOOL SITING PROJECT 23 NAC I f.\ R CHI T E C T U R I: STEP THREE Project l\pproach Analyze Sites At the same time this is going on, our team will be reviewing possible sites you have identified. If you wish to identify additional sites, we can ask real estate professionals to assist in this effort. The nature of our review will be to examine the development potential of the sites. Our analysis will include such factors as sun orientation, prevailing winds, the nature of neighbors to the site, the availability of utilities, traffic and transportation issues, site access, soils conditions, zoning and other regulations and the developable area of the site based on its shape. We will explore these issues graphically and in writing in order to present them the Key Communicators. The Key Com- municators will then discuss the pros and cons of the sites in preparation for evaluating their use for the facility. STEP FOUR Compare Program to Sites After the sites are analyzed and the basic function options are identified we will use our experience and judgment to estimate the building areas devoted to the various functions in orper to begin evaluating how they fit on the vari- ous sites. This may tell us that some options will not work on all sites. If this is the case we will lead the committee through a process to see if either sites or use options are eliminated. Next we will further develop the program for the viable options and explore shared uses, scheduling and other factors. The areas and relationships of spaces in the options will again be refined to better determine how they work on the various sites. We will also begin to develop order of magnitude cost estimates for the options to give further guidance to the Key Communicators. 51 EP FiVE. Refine Program and Costs Once the options have been winnowed down to a manageable number we will refine the program, estimates, and costs and lead the committee through a discussion of the options. We will help them to explore the pros and cons and prioritize the options if that is desired. STEP SIX Prepare Draft Report and Communication Tools When the Key Communicators have come to conclusions we will assemble the work effort into a draft report that will be circulated to the committee for review. Their comments will be incorporated into the report as appropriate. The report will include "talking points" for the Key Communicators to use as they tell people about their efforts. In addition we will prepare a Power Point " presentation that describes the process and findings of the committee. City of Brernerton ex BrSfnsrton Scrlooi DistJ1Ct COLLABORATIVE SCHOOL SIT!NG PROJECT 24 NAC I p. R CHi TEe T U R E STEP SEVE N Project ApprOElch Obtain Public Input on the Report In this step the draft report and Power Point will be used to take the findings of the committee to your citizens. The Key Communicators and staff will use the Power Point to make presentations to community groups in order to get their feedback. This feedback will be reported to the committee who may de- cide to adjust their findings or simply include this feedback in the final report. STEP EIGHT Issue Final Report After the public feedback process, a final report will be developed for your use in continued discussions with the public. This should enable you to take the next steps which will likely be the decision on how to raise funds to proceed with the project. Statement on ability to perform the work within the allotted budget. After evaluating our understanding of the scope of work and comparing it to similar efforts in the past, we believe we can accomplish the work within the allotted budget. Perforrn v/Drk VVJthln allotted budget 3. A general statement of ability to perform described work within the aJlotted budget City aT Brenlerton 8, 8remerton School Dlst(;ct COLLABORATIVE SCHOOL SITING PROJECT 25 DATE SUBMITTED: 5/6/08 BILL # 08.- /d-l AGENDA BILL CITY OF BREMERTON CITY COUNCIL 5E .....g....m.............g......................D.....................e....................., SUBJECT: Intergovernmental Cooperative Purchasing Agreement with the State of Washington Committee Meeting Date: May 14,2008 COUNCIL MEETING Date: May 21, 2008 Department: Financial Services Presenter: Carol Etgen Phone: 473-5323 SUMMARY: In 1995 the City signed an Interlocal agreement with the State of Washington Office of Purchasing in order to participate in the State's contract and bidding process. The agreement has been automatically renewed each year. This year the State Office of Procurement required a new contract be executed in order to continue to participate in the program. Departments throughout the City benefit from this program and the cost savings from the cooperative purchasing and bidding process. The participation cost for each entity is based on the expenditure budget. ATTACHMENTS: Intergovernmental Cooperative Purchasing Agreement with the Washington State Office of Procurement FISCAL IMPACTS (Include Budgeted Amount): $3,000 yearly. APPROVALS: DEP ARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: MAYOR: COMMITTEE CHAIR COUNCIL PRESIDENT: / ii- .//.,--/ j .t,l I ,I ;lfj. ;;' '~''':if-' . (/ "{ t/ CONSENT AGENDA ~ GENeRAL BUSINESS D PUBLIC HEARING D RECOlVlMENDED MOTION: Move to approve the Intergovernmental Cooperative Purchasing Agreement with the Washington State Office of Procurement and authorize the Mayor to finalize and execute the agreement with substantially the same terms and conditions as presented. COUNCIL ACTION: 0 Approve 0 Deny 0 Table o Continue 0 No Action State of Washington DEPARTMENT OF GENERAL ADMINISTRATION Office of State Procurement /(111. lOI General.ldministration Building, P.o. Box 4/017 . Olympia, Washingtoll 98504-1017.(360) 90l-7-IO(J t ~ifL~_-._ _.ll,JL:~~:-.~~!: .~L:1.~~.U_~ STATE OF WASHINGTON INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT FOR PUBLIC AGENCIES Pursuant to Chapter 39.34 RCW and to other provisions of law, the State of Washington, Department of General Administration, Office of State Procurement, Purchasing and Contrnct Administration, (hereinafter called the "Office of State Procurement" or "OSP"), and the following named public agency, City of Bremerton (hereinafter called the "Cooperative member") hereby enter into this Intergovernmental Cooperative Purchasing Agreement (hereinafter called the "Agreement"), tlle purpose of \vhich is for Imdertaking governmental purchasing activity that each party is authorized by law to perform, upon the follO\ving tenns and conditions: (1) The Cooperative member must be an agency, Cooperative member, or UIlit of local government of Washington state including, but not limited to, municipal corporations, quasi-municipal corporations, special purpose districts, and local service districts; any agency of Washington state governmCIlt; any agency of tlte United States; any Indian tribe recognized as such by tlle federal govenunent; and any Cooperative mcmber of another state of the United States. (2) TIle Office of State Procurement, in contracting for the purchase of goods and services according to the laws and regulations governing purchascs by and on behalf of the State of Washington. agrees to contract on behalf of the Cooperative member, to the extent permitted by law and agreed upon by both parties. TIle Cooperative member accepts responsibility for compliance with any additional laws and regulations governing purchases by or on behalf of the Cooperative mcmber. (3) The Office of State Procuremcnt shall comply with its statutory requirements regarding notice. for bids or proposals for goods or services subject to iliis Agreement, and shall either post the bid or solicitation notice on a web site established and maintained by OSP for tlle purposes of posting public notice of bid or proposal solicitations, or shall provide an access link on the State of Washington's web portal to the notice. (4) Whcn the Office of the State Procurement has entcred into a contractual agreement for tlle purchase of goods or services on behalf of Cooperative member (s), the Cooperative member may purchase goods and services covered by the contract on the same tcrms and conditions as tlle Statc of Washington, except that the contractor has the right to modify payment tenns based on their credit asscssment of thc Cooperative member. Purchases by the Cooperativc member may be made by a purchase order issued by the Cooperative member to tlle state contractor. The Cooperative member accepts full responsibility for payment for any goods and services it purchases under contracts negotiated by asp with private vendors or items it purchases directly [rom asp. The Cooperative membcr accepts responsibility for contrdct monitoring related to thcir use of these contracts. (5) Thc Coopcrative mcmber reserves the right to contract independently [or the purchase of any particular class of goods or services, with or without notice being given to OSP. (6) This Agreement shall be effective on the later o[ the two signatures dates appearing below. and shall continue in force until canceled in writing by cither party. Ion (7) [n the event that either the Office of the State Procure!llent or the Cooperative member is abolished, this Agreement shall continue in opcration as to any public agency succeeding to the powers and duties of thc abolished party, except as canceled or modified by operation of law. The Cooperative member may request a refund of unexpired membership exceeding three months. which may be approved by asp at their discretion. (8) The Cooperative member agrees to use only contracts available to the Cooperative member and only in accord~mce with those contract temlS and conditions. Thc Cooperdtive mcmber further agrecs that all purchases from asp contracts will be made only for the direct use of the Cooperative member's programs (as covered by this agreement) ,md will not be made on behalf of other jurisdictions (Cooperative member"). (9) The Office of State Procurement is required by Chapter 236-49-060 WAC to recover the costs of administering the state purchasing cooperative program from all its members. The Membership Fee Schedule below sets forth the fee stmcture for Cooperative members that are not Washin!,>1on State Agencies, which is based on the total expenditures less debt service and interfund transfers, as reported in the Cooperative member's last audited financial statements. The Cooperative member shall be charged a membership fee based upon the self-declaration, as indicated by their signatory's initials in the first column of the Membership Fee Schedule below. The Cooperative member's self-determined membership fee is subject to change if not validated by asp during its subsequent reviews. This membership fee is due upon subscribing for the first year of membership ~Uld by January 31 of the membership cycle. The membership term is January 1"1 2008 through December 31't 2009. The Cooperative member agrees to pay the membership fee as a part of this Agreement. New memberships beginning after June 30 may be prorated and will be established at the discretion of aSP. (10) Membership fees are established every two years. The State Auditors' most recently published Local Government Comparative Statistics report will be used to verify membership fee. Where a Cooperative member is not reported separately in that document, audited fin~cial statements as published in the State Auditors' Website will be used. The Superintendent of Public Instmction (OSPI) web site will be used to verify fee issues for School Districts. The most recent audited financial statement will be used as the authoritative source to resolve any issues regarding the Annual Membership Fee due from the Cooperative member. .Any Cooperative member not reported in the OSPI or State Auditor's Websites, must submit a copy of its most recent audited financial statements to aSP. When a member does not have audited financial statements, the member shall provide internal budgets or financial statements to OSP if requested. (11) In addition to accessing State contracts established by the Office of State Procurement, custom contracting and procurement services are available for an additional predetemiined fee. These include development of contracts and/or single requisitions tllat meet specific needs. The cost for these optional services, typically a flat fee, is established at the time of request. (12) It is not the intention of the parties, nor shall Otis Agreement be interpreted, to create a separate legal entity for the performance of this Agreement. Instead, the Office of State Procurement shall be responsible for administering this Agreement. (13) The Cooperative member shall be responsible for filing a copy of this Agreement with its county auditor's office. (14) By its signature belo,,,", the Office of State Procurcmcnt confinns it approves of this Agreement as required by RCW 39.34.050 and it is authorized to cnter into tins Agreement pursuant to RCW 39.34.030 and RCW 39.34.080. Similarly, by its signature below, the Cooperative mcmber confirms it is authorized to enter into this Agreement pmsuant to RCW 39.3..L(l30 and RCW 39.34.080. (15) PAYMENT and NOTICES: Payment shall be made to asp at the address given herein. Further. any notice, demand or other communication required or pennitted to be given under this Contract shall be made to the parties at the addresses provided below. Mail: agreement and Payment to: 20n \ \ Statc of Washington. OSP P AF-Non/Prof Fund: .l22 O.l 20 000214, .101 Gcncral Administration Bldg., P.O. Box 41 OOS, Olympia, W A 9S504-1 OOS C()(JI)cratiw member contact information: Contact Person (To whom contract documents and related cOllllllunications lire to he mailed or fllwd). Cooperative Member Name: City of Bremerton, WA Contact Name: Ulrol Etgen. City Clerk ~45 6th Strect Suite GOO Address: City, St Zip Phonc Number: Federal Id #: FAX Number: Brcmerton. W A 983.'7 (360H73-5323 91 -600 123] (360) 473-5200 Email Address: (. ~J.I~:~U~t~~.n~n_~~ __ [~lS.DJ \:)1.~_) n....:::~~l .\.~~, Two-Year Membership Fee Schedule E d' b I fd bt d't f dt ~ Note: xpen Itures e ow are net 0 e sen'lce an m er- un rans ers [nilJ<Il in bl l:\ " Annual eXJX.'1lditures Annual expcnditures of Two-Year of more than less than Membcrship Fee , $0.00 $3,OOO,()()0 $400 , $3,000,00 I $7,500,000 $1,000 $7,500,00 I $30,000,000 $2,000 $30,OOO,()OI $68,000,000 $4,000 X $68,000,001 $90,000,000 $6,000 $90,000,001 $150,000,000 $8,000 , $150,000,001 and over $10,000 " The undersigned has read, lmderst[mds and agrees to the tenus and conditions of this agreement and this Authorized Signatory for the Cooperative member attests that the expenditmc level initialed in the Membt->rship Fee Schedule above is tme and correct. Cooperative member Authorized Signature: Applicant must provide an authorized signatme. Name: Title: Address (if not tlle same as above): Phone Number: Date Signcd: FOR OSP USE ONLY (Completed hy OSP, this page will be returned to you in executed copy) Approved as to fimn: . AAG Datc: 07118/07 (signature on file) OSP has assigned you Co-op mcmher Humber, communicating \,ith OSP. Please provide this Humber \\,hen ordcI1ng from contracts or OSP AUTHORIZED SIGNATURE I Name I____~__-- -----_._~~~--------_._~----------~-----~----_._----- , J Title Date 10['3 DATE SUBMITTED: BILL# 08--1.:L~ AGENDA BILL CITY OF BREMERTON CITY COUNCIL $F ........................................................................................ SUBJECT: Purchase and installation of equipment for five 2008 police vehicles. Committee Meeting Date: May 14,2008 COUNCIL MEETING Date: May 21, 2008 Department: PW &U Presenter: Jim Orton Phone: 473-5359 SUMMARY: ER&R has purchased five Ford Crown Victoria patrol vehicles in accordance with the approved 2008 budget. This agenda bill requests approval of a purchase order with Systems for Public Safety utilizing the City of Lakewood's contract and an Interlocal Purchasing Agreement. Total cost for these installations is $54,088.23 including sales tax. A TT ACHMENTS: 1) Installation estimate from Systems for Public Safety 2) City of Bremerton's 2008 Police car specifications 3) City of Lakewood contract with Systems for Public Safety 4) Interlocal Purchasing Agreement FISCAL IMPACTS (Include Budgeted Amount): $54,088.23 authorized in the 2008 budget from the 510 account APPROVALS: /" I _ DEPARTMENT DIRECTOR: \,"" ,~~-- ,- "-.~. . CITY ATTORNEY: FINANCE DIRECTOR: MAYOR: COMMITTEE CHAIR COUNCIL PRESIDENT: ~-, c~. _ ;:-t( CONSENT AGENDA ~ GENERAL BUSINESS 0 PUBLIC HEARING 0 RECOMMENDED MOTION: Move to approve a purchase order with Systems for Public Safety in Lakewood, WAin the amount of $54,088.23 for purchase and installation of safety equipment in five Ford Crown Victoria patrol cars. COUNCIL ACTION: D Approve D Deny D Table D Continue D No Action City of Bremerton Equipment services division 100 Oyster Bay Ave. N Bremerton, Wa. 98312 2008 Police Equipment List These equipment requirements are for 5 Ford Crown Victoria Patrol Cars to be built. .city of Brernertol1 Supplied Equipment: · Python 2 radar with front and rear antenna · 2 way radio with extemal speaker · Opticorn · Radio Modem for MCT with cables Ford fustalled Equipment: · PB200 and PB5 Push Bars · Setina RPlO partition · DR Rear window bars · DR rear door panels · Center White dome lamp · Spot light, mounted to left door pillar Equipment to be installed by Systems for Public Safety Interior Equipment: · Laguna Prisoner Seat with Laguna 3P seat belts (lap and shoulder belt magnetically attach to partition and latch on outside of seat). Installation of seat should not have any crevices or openings that could hide contraband. · Havis Shields center console. See Attachment A · Laptop mount shall be mounted to side of console using a pedestal mounted under passenger seat. · Tri power outlet- mounted to center console in a horizontal position. · Gun rack to be mounted vertically between driver and passenger seat with lock that will fit AR15 and 12 ga. Shotgun. Gun lock shall bave a timer on it and be controlled through the siren controller( switch marked video) · Whelen Cencom Gold- control head mounted in center console and controller mounted in equipment box in trunk Control head should be mounted above the radio control head. · 2 way radio control head shall be mounted into center console with radio body mounted in trunk. External speaker shall be mounted onto partition to the left of the driver's seat near the head rest. Radio control head should be mounted below the Cencom Gold control head · 2 ea. Flashlights, (Stream light) shall be installed, one mounted on partition to right of gun rack and one mounted vertically on left side of console. Flashlight mounted on left side of console shall be mounted in such a way as to not interfere with the safe operation of vehicle. · Python 2 radar unit shall be installed by contractor to the left side of dash with front antenna mOl/nted to radar unit base anel rear antenna mounted to left rear deck. Trunk Mounted Equipment: · Electronic equipment drawer or flare box- mounted to right fender wen with cooling fan illstalled to provide adequate cooling for equipment. · MCT modem · Flare box for flare storage mounted to left fender well. Flare box shall be mounted in a way as to not interfere with access to the inertia switch. Exterior Lighting: · Whelen Liberty light bar. See Attachment A for configuration. · Corner Stobe's mounted in tail lamps and fft. Side marker lamps. Two port strobe power supplies should be used- 1 mounted in front of vehicle behind the grill and one mounted in the trunk. · 1 red and 1 blue TIR 3 LED lamp mounted in grill · Wig Wag headlamps. If feasible Ford provided wigwag flasher shall be utilized. · Cencom Gold lighting configuration will be provided by the City of Bremerton. · Opticom should be mounted to center front of light bar. Interior lighting: · Whelen LED traffic advisor with one red lamp and one blue lamp on ends, mounted on rear deck. · 1 LED lamp shall be mounted on top center of partition to illuminate prisoner containment area. Should not be bright enough to blind operator. · Map light installed on center console with enough length to illuminate laptop key board. 18" LED · Center white dome lamp shall be changed out to dome lamp with red/white light option. Additional Requirements: · . Optic om shall be installed so that it is inoperative when transmission is in park. A separate button on the Cencom Gold unit shall be provided for independent operation of the Opticom, it should also be disabled in park. · All door and headlamp chimes shall be disabled. · Trunk release button shall be set for ignition only. · Siren controller shall have the horn ring tied into it. · Trunk lid lift spring shall be adjusted to tightest setting prior to installation of wiring in tnmk. · Priority start battery disconnect shall be installed. · 2 spare 14 gauge red wires shall be run from under hood fuse panel to trunk mounted equipment box for future llse. They should be labeled as spare. · Brake light cutout shall be prewired for installation by Electronics Dept. Performance Standards · All wiring shall be encased in spLiL loom for entire length of harness and routed in such a way as not Lo be rubbed, heated or interfere with vehicle operation. Wiring shall be of appropriate size for load carried. All butt splices shall be of the heat shrink type or shall be sealed with beat shrink. · All equipment shall be mounted using manufacturers provided brackets and mountings or similar mounting structures. No Velcro or double sided tape wj]] be accepted. · All screws protruding under car shall be cut off so as not to cause damage or injury to vehicle or personnel. · 151 vehicle should be delivered ready for acceptance within 3 days of the build authorization. After vehicle is accepted then next vehicles should be delivered at a minimum of 1 every 2 days. · As built electrical schematics shall be provided by the builder upon delivery of the vehicles. · All Billing and questions shall be forwarded to the City of Bremerton Equipment Services Division. ESD holds all approval and acceptance rights. · Ford factory provided police equipment relay shall be utilized to provide power to equipment where feasible. Point of contact: Chuck Ernst Supervisor City of BremertonfESD 360-473-5621 charles.ems t@ci.bremerton. wa.us Jim Orton Fleet Manager City of BremertonlESD 360-473-5359 jim.orton@ci.bremerton.wa.us Attachment A March 18, 2008 TO: Chuck Ernst, City of Bremerton Public Works RE: Whelen Warning System for 2007 patrol cars After our last meeting/demo here is the updated pricing and product information: Crown Victoria Liaht bar & EQuioment: Whelen LED Ughtbar: 1- SX8RRBB, "Uberty" series Lightbar, 50", red/blue $ 868.20 5- SLDRB, additional LED modules, pair, red/blue $173.40 pro $ 867.00 1- SLTM2SC, flashing/steady burn takedown lights & strobe $ 123.60 1- SXAM1, flashing/steady burn alley lights, MRll $ 59.40 1- MKEZ47, Lightbar Straps for 2006/7 Crown Vic $ 24.00 $1/942.20 Ughtbar Total: RED BLUE RED CLEAR CLEAR BLUE RED BLUI ~~Ol-~]O l_ Dual-;:;;m Takedown Lighls / ~ Strobe Tube-Connects to Oplicom f!lm m:m RED BLUE RED RED BLUE BLUE RED BLUE Additional LightinQ & Siren Equipment: 1- CCSRN2TA, Cencom siren/switchfTA controller w/PA mic $ 795.00 1- CCMICX20, microphone extension $ included 1- TAM83CV, eight light LED traffic advisor, with third brake space $ 393.00 1- DELTALD1, delete standard control head included 1- SSFPOSC6, plug & play headlight flasher, 2006 Crown Vie. $ 45.s0 1- SSFBKT1, mounting bracket for headlight flasher $ 3.15 1- SA314P, siren speaker $ 142.20 1- SABKT17, si ren bracket $ 18.00 (continued) Page 2, Bremerton Police Department, 2007 Patrol Car Equipment HAVIS SHIELDS MOUNTING CONSOLE & COMPUTER MOUNT: Console and console extension box: 1- C-TM-CV, 32" crown Victoria trak mount/floor plate 1- C-SM-8301 Stout Mount angled console eb40-ccs-lp (cencom) eb25-cdr-lp (cdm1250 r) 1- C-SM-1200, twelve inch extension console (holds: cupholder, switch plate, armrest) $ 101.15 $ 221.00 $ 58.65 Additional Accessories: 1- C-PS-2, two inch plate with two switch cutouts $ 17.00 2- C-SW-l, two on/off switches $12.75 ea. $ 25.50 1- C-CUP2-I, dual internal cup holder $ 33.15 1- C-ARM-2, side mount armrest $ 54.40 k5-14-200( 11:44 5 P 5 2539831103 f"JRGEl CITY OF LAK.E\VOOD CONTRACT .FOR PROFESSIONAL SERVICES THIS CONTRACT is made and entered into on this1.3 day ofMareh, 2007 by and between the City of Lakewood, a MLlnlc1paI Corporation of the State of Washington, hereinafter referred Lo as the "City" and Systems for Puhlic Safely Inc., hcrcinaficr rc!erred to as "Service Provider." WIT N E SSE T H: WHEREAS, The City ha.:; need of a provider who is able to install and make minor electrical repairs on vehicle emergency equipment; and, WHERRAS, the Service Provider has the sklll and experience needed to accomplish the task and is willing to enter into such an agreement with the City. NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS: 1. Tenns of Agreement. This agreement shall remain in effect for a period of one year and shall expir~ on March 31,2008. This agreement sball automatically renew fur an additional one year period if notlenninaled by either party. 2. Scope ofServiec. 1n connection herewith, the Service Provider shall provide the following services ro the City: installation of emergency vehicle equipment and make minor electrical and mechanical repairs as needed for the maintenance of the emergency equipment as agreed upon by the parties. 3. Acceptable Standards. The Service Provider shall be responsible for providing, in connection with the services contemplated in this Agreement, work product and services which meet Service Provider's nOlmal quality and professional st an durcl..<> , The Service Provider further agrees to perfOnll all repairs and installation within a reasonable time. The City nclcnowlcdges Service Provider's normal policy islo interrupt work in progress in th~ event that a marked police vehicle or a line police vel)icle is received for service. Such vehicle~, whether from the Cityor from some other agency, are giVl;;ll priority service in order to gel those vehicles hack in service as soon as possible. The City accepts this nonnaJ polley of Service Provider, and the parlie1i willlnkc that policy into accollnt in detcllllining the reasonable time within which repairs and installations are (0 be perfonncc!. City of LukewQod - Contruct for S<:a-vicr;s - I Systems Fur Publil: Safety Tnc. 85-1 "i -2U07 11: 4"1 S P S 2539831103 Pf=1GE2 4. Compensation by the C;itv. In consideration thereof, the City shall pay to the Service Provider the amount of $68.00 per hour for labor. The City also ilhrrees to pay for necessary emergency equipment parts at cost plus a 25% mark-up. All non emergency equipment parts will be charged at cost plus a 35% mark-up. At the Service Providcr's option, the cost of labor shall increase up to 3% per annum commt;llcing on March J, 2008. 5. Billing. 'The Service Provider shall provide an invoice to the City within 30 days of any repair or installation listing labor and cost of parts. Payment shall be made by City within thirty (30) days of presentation of invoice, and shall be mailt:d or delivered to Service Provider at the address set forth iri Section 6. All billings must be sent to the following address: The City of Lakewood e/o Teny Neumann, Fleet Manager - 5504 l1ih St. SW T >akewooc.l., W A 98499 6. Administration of the Agreeme.nt. This Agreement shall be administered by Paul Deskins, on bt::half uf the Service Provider, und by Terry Neumann, Fleet Manager on hehalf of the City. Any written notices required by the terms of this Agreement shall be served on or mailed to the following addresses: City orLakewood 5504 112'h St. SW Lakewuod, W A 98499 Systems fOT Public Safety Inc. 10203 Lakcvicw Ave, Lakewood, W A 98499 Contact: Ten}' Neumann, Fleet Mall<lger 253.584.1765 Paul Deskins, President 253.983.1103 7. Tcnnination. This Agreement may be terminated by the written request of either party upon thirly (30) dnys notice to the other party. All work in progress shall cease as of the date of notice of termination, and any payment due to the Service Provider shall be paid in Cily ~JfLakewQnd - Contract tor Service!> - 2 Systems For Public Safety inc. 65-14~2007 11:~5 S P S 2539831103 PAGE] lull by the City prior to the date of termination. 8. Jintire Agreement. This Agreement contains the entire understanding Mthe parties hereto ill respect to the transactions contemplated hereby and supersedes all prior agreements and understandings between the parties with respect to such subject matter. IN WITNESS WHEREOF, the partles hereto have caused this Contract to be executed effective [he date and year first above written or as otherwise spelled out in connection with the tenTIS of this Contract. CITY OF' LAKEWOOD Ii Date; .. eskins, President 3--2-Z~ 7- -~JA~ Andrew Neiditz, City Manager Date:.n -Y' '- J- 1) Attest: ~~lYClcrk ~v3-o7 Approved as to Form: _~d/;~{lnJl :!W/(!il.t/! Heidi Anil Wachter, City Atturney City ofLakt.:\vood.. Conlrl1r.:t for St:rvicc;;.:\ Systems For Public Safety Inc. 04-04-2008 10:05 5 P 5 2539831103 PAGE'! Systems for Public Safety Inc. 10203 Lakewood Ave SW Lakewood, WA. 98499 Phone - 253-983-1103 Fax - 253--983-1101 ESTIMATE # 000856 J Safely is Our Business EST/AlA TE FOR SERVICES Estimate Date: 0410412008 city of Bremerton City of Bremertan. Greg Cryder 100 Oyser Bay RD Bremerton, WA 98312 2006 Ford - Crown Victoria Uc#: Unit # : VlN#: Odometer In: 0 Cust Id: 11 Part Description I Number Qty Sale Extended Labor Description Extended Parts: $ 35,6t3.4~ Labor: $ 14, I OO.OC Tax: $ 4,374.78 Total: $ 54,088.23 I hereby nuthorize the above repair work to be done along with the necessary material and hereby gnmt you and/or your employees pennission to operate the vehicle desl.:ribed for testing and/or rnspl.'Ction. Express JTI~hanic's lien is hereby acknowledged on above vehicle to sec~ the amoWlt of repairs thereto. SMOG: I understand that I can have emission service and/or adjustments done elsewhere. I hereby waive this right TEARDOWN ESllMA TE: I understand that my v~hicle will be reassembled within_days of the date shOMt above iff choose not to author1l..c the service recommended. All Parts removed will be discarded unless instructed otherwise; Save aU Parts~.. NOT RESPONSIBLE FOR LOSS OR DAMAGE TO CARS OR ARTICLES LEFT IN CARS IN CASE OF FIRE. THE..'T OR ANY OTHER CAUSE. SIGNATURE... ........,. ..... .,... ................. "..' ...........,,,....... ..__........... ..... ........... Date..... ....... ............ ,...... ..... ..... Time........ ....... .......... <I'\O/llJ.' Psgoll 3 of 3 ootlT.01.CI'l 04-04-2008 10:05 S P 5 2539831103 Systems for Public Safety Inc. 10203 Lakewood Ave SW Lakewood, WA. 98499 Phone - 253.983.1103 Fax. 253-963-1101 Safety is Our Business ESTlMA TE FOR SERVICES City of Bremerton City of Bremerton, Greg Cryder 100 Oyser Bay RD Bremerton, WA 98312 2008 Ford - Crown Victoria lie #: Unit # : V1N#: Cust Id: 11 Part Description / Number Qt)' Sale Extended rLabOr Description 50" Liberty lighlbar lnsralllighting and emergency equipment Lightbar 5.00 1,&99.00 9,495.00 Cencom CCSRN2TA 5.00 1,127.96 5,639.80 Mic extention cable CCMICX20 5.00 67.13 335.65 Traffic Advision only T AM83CV 5.00 497.80 2,489.00 Headlight flasher SSFPOSC6 5.00 70.00 350.00 aracket SSFBKTI 5.00 5.98 29.90 Speaker SA315P 5.00 166.24 831.20 Bnlllket SABKT 17 5.00 24.69 123.45 Laguna Seats Seals 5.00 499.50 2,497.50 Laptop stasJd T.T66 5.00 395.00 1,975.00 Mount Kit L T66MK 5.00 138.50 692.50 Locking dock for CF-JO Dock 5.00 101.15 535.75 3 plug accessory 3 plug 5.00 28.58 142.90 Rifle raok AR-15 Rack 5.00 199.00 995.00 Flash light SL20XP 10.00 108.00 1,080.00 Flare Box SB04 10.00 106.00 1,060.00 Universlllnare box fan Fun 5.00 25.00 12S.00 TI R 3 grill lights TOO 10.00 66.60 666.00 Strobe kit WHCS220CC 10.00 136.00 1,360.00 Red steady bum <none'" Page 1 of3 PRGE2 ESTIMATE # [ 000856 Estimate Date; 04/04/2008 Odometer In: 0 Extended 14,100.00 ",117.01 (W 04-04-2008 10:05 S P S 2539831103 PAGE3 Systems for Public Safety Inc. 10203 Lakcwood Ave SW Lakewood, WA. 98499 Phone - 253-983-1103 Fax - 253-983-1101 ESTIMATE # O~0856 1 safety is Our Business ESTIMA TE FOR SERVICES City of Bremerton City Of Bremerton, Greg Cryder 100 Oyser Bay RO Bremerton. WA 98312 Estimate Data: 04/0412008 2008 Foro - Crown Victoria Lic# : Unit#: VIN#: Odometer In: 0 Cust ld: 1 1 Part Description I Number Qty Sale Extended Labor Description Extended WHOSOCR 5.00 18.67 93.35 LED dome light ECVDML TCVLED 5.00 60.00 300.00 Priority Start Priority Start 5.00 99.99 499.95 Blue Sea Fuse block 5025 5.00 35.55 177.75 Blue Sell. Fuse block 5026 5.00 45.00 225.00 Console mountltloor plate C- TM-CV 5.00 119.00 595.00 Stout mount angled console C-SM-830 5.00 260.00 1,300.00 Twelve inch cx\tntlon console C-SM-1200 5.00 69.00 345.00 Two inch plate with two switch cutouts C-PS-2 5.00 20.00 100.00 Two on/off switcht1!l C-SW-l 5.00 18.00 90.00 Dual internal cup holder S-cUP2-1 5.00 39.00 195.00 Side mount annre:'lt C-ARM-2 5.00 64.00 320.00 Shop Supplies Supplies 5.00 40.00 200.00 18" Red LED map light Datta 5.00 89.75 448.75 Shipping on all equipment Shipping 5.00 60.00 300.aO (.\"1000)0 Pago 2 of 3 SDlH.01.01 ~~\ ~ o{<- \....[ ~I't. L' &".02;> K-b,'!...o(2() C) '~l3 co y CITY OF LAI(EWOOD - CITY OF BREiVIERTON INTERLOCAL AGREElVIENT FOR U8.E OF SYSTElVlS FOR PUBLIC SAFETY CONTRACT FOR SERVICES THIS INTERLOCAL AGREEMENT made and entered into, pursuant to the Interlocal Coo~tion Act, Chapter 39.34 of the Revised Code of Washington, on the 2[./ day of Or, PtiJ"v, 2007, by and between the CITY OF LAKEWOOD, a municipal corporation of the State of Washington (hereinafter referred to as the "City"), and the City of Bremerton, a municipal corporation of the State of Washington (hereinafter referred to as the "Bremerton"), WITNESSETH: WHEREAS, Revised Code of Washington Section 39.34.030 authorizes cooperative purchasing between public agencies; and WHEREAS, the City and Bremerton have agreed to enter into an intergovernmental cooperative purchasing agreement through the City's contract with Systems for Public Safety for installation of emergency vehicle equipment and make minor electrical and mechanical repairs as needed for the maintenance of the emergency equipment; and NOW THEREFORE in consideration of their mutual covenants, conditions and promises, THE PARTIES HERETO DO HEREBY AGREE as fallows: 1. The City extends to Bremerton the opportunity to utilize the terms of its agreement with Systems for Public Safety for services within the scope of services previously entered in to by the City and the Contractor. 2. Each party agrees to comply with all of the applicable laws and regulations governing its own purchases of service including bidding processes; ----.--' 3. Any purchase for services made pursuant to this Agreement is not a purchase from either ~f the parties. The Agreement shall create no obligation to either of the parties to purchase emergency vehicle equipment installation or electrical repair services or any assurances, warranty or guarantee of the services provided by the Contractor. 4. No separate legal or administrative entity is intended to be created pursuant to this agreement. 5. INDEIvINIFICA TION A. Brcmerton shall indemnify and hold the City and its agents, employees, anwor officers, harmless from and shall process and defend at its own expense any and all claims, demands, suits, at law or equity, actions, penalties, losses, damages, Page 1 Interlocal Agreement Between the City of Lakewood and the City of Brernerton or costs, of whatsoever kind or nature, brought against the City arising out of, in connection with, or incident to the execution of this Agreement anclJor the City of Bremerton's perfonnance or failure to perform any aspect of this Agreement; provided, however, that if such claims are caused by or result from the concurrent negligence of the City, its agents, employetls, and/or officers, this indemnity provision shall be valid and enforceable only to the extent of the negligence of Bremerton ; and provided further, that nothing herein shall require Bremerton to hold harmless or defend the City, its agents, employees and/or officers from any claims arising from the sole negligence of the City, its agents, employees, and/or officers. No liability shall attach to the City by reason of entering into this Agreement except as expressly provided herein. B. The City shall indemnify and hold Bremerton and its agents, employees, and/or officers, harmless from and shall process and defend at its own expense any and all claims, demands, suits, at law or equity, actions, penalties, losses, damages, or costs, of whatsoever kind or nature, brought against Bremerton arising out of, in connection with, or incident to the execution of this Agreement and/or the City's performance or failure to perform any aspect of this Agreement; provided, however, that if such claims are caused by Dr result from the concurrent negligence of the City of Bremerton, its agents, employees, and/or officers, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the City; and provide<! further, that nothing herein shall require the City to hold harmless or defend Bremerton, its agents, employees and/or officers from any claims arising from the sole negligence of the City of Bremerton, its agents, employees, and/or officers. No liability shall attach to Bremerton by reason of entering into this Agreement except as expressly provided herein. 6. COrvtPLlANCE WITH REGULATIONS AND LAWS The parties shall comply with all applicable rules and regulations pertaining to them in connection with the matters covered herein. 7. ASSIGNMENT The parties shall not assign this Agreement or any interest, obligation or duty therein without the express written consent of the other party. 8. A TTORt""J'EYS' FEES In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own COS!S and attomey's fees. Page 2 Int~rlocal Agreement RNwecn the City of Lakewood ;ind the City of [lremertnn 9. NOTICES All notices and payments hereunder may be delivered or mailed. If mailed, they shall be sent to the following respective addresses: To the City: City of Lakewood 6000 Main Street SW Lakewood, W A 98499-5027 Attn: City Manager Phone:(253) 589-2489 To Bremerton: City ofBremerton 345 6th Street, Suite 600 Bremerton, WA 98337 Attn: City Clerk Phone: (360) 473-5290 or to such other respective addresses as either party hereto may hereafter from time to time designate in writing. All notices and payments mailed by regular post (including first class) shall be deemed to have been given on the second business day following the date of mailing, if properly mailed and addressed. Notices and payments sent by certified or registered mail shall be deemed to have been given on the day next following the date of mailing, ifproperly mailed and addressed. For all types of mail, the postmark affixed by the United States Postal Service shall be conclusive evidence of the date of mailing. 10. This docwnent shall be filed with the County Auditor pursuant to RCW 39.34. 11. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. 12. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Pierce County Superior Court. Thl' WIlNESS WHEREOF the parties hereto have executed this Agreement as ofthe day and year first above written. ClTtb1:~~ Andrew eiditz, C~ty Matlager Date: Loh ....\.'- / ,)) I I Atte~ ~~'(~I4- // AlIce Bush, MMe, CIty Clerk /D -U -(; 7 ~RTON By:ary ~~;t~ ~ayor Date: Page 3 Intcrlocul Agreement Ektwecn the City (}fLakcwood and the City of Bremertl1n ~oform: ~ tfAkb. '3 ldi Ann Wachter, City Attorney 1~ Approved as to form: ~~~ R ger A. ubovich, City Attomey STATE OF WASI-IINGTON) ) ss. COUNTY OF~j..xJt1/~) ) ON THIS day of Lf/!...b-I..w A.J_, 2007, before me, personally appear d, and - , to me known to be the and - of C<.''ifr :J. ~ il-f AM J being one of the mm . i corporations that executed the within and re ing instrument, and they acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument, and the seat of said municipal corporation is affixed hereon. WITNESS my hand and official seal hereto the day and year in this certificate first above written. \\\11111111/", ,,\\\~ "< L L ,/"," ...,'\,,-~'\"."...... ~A;"" ~ V". ~ . 6V..,(\~ .. '. · or ",. ~ (). ....\ o TAl? ....L-:;. : .- \...... Y -. :. ~ . - ~ : MAY 15 201 0: ~ :c.n. J :: '; ~'. . <::: ';~7.A.. PUBLIC .:A..,Oi ~"''' t$' ... .8__,0$' ';, 0,........ .L1\"~'" ;'II'I~ WAS"\'~\\," //1//1111111\11 (lA.I j ;1/' ~ u:V.e~ ,( LL__ Notary P l~ d for the State 6'fWashington, Residing at ..( ~ .A f-()YtJ My commission expires ~ I S- J() Page 4 I nterlocal Agreement Between the City of Likewood and the City of Bremertl1n STATE OF WASHINGTON) ) 55. COUNTY OF _ft1.6ee6 ) ON THIS .!l ~ 'f11 ~ay of tJ~<< , 2007, before me, personally appeared -A h d. ctALLtJl,id,C+Z _ and , to me known to be the CA"~ rYl~~~and of ~ [i'~ 0+ l-Aku.:.oncL being one of the muni 'pal corpor lOns that executed the wltlun and foregomg Instrument, and they acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument, and the seat of said municipal corporation is affixed hereon. ~"H'/~ WITNESS my b'rl 0 ~l seal hereto the day and year in this certificate first above written. ~""""c, . /,...... .....~...:::> """"'" vO'A'~.... ~ ~' ~,"'''''''''';''..'T S ~ ... '&~ ~...~.. ." g fNOTARY\ ~ @ . ~ cP. \ PU B 8C / ;it:- 2 ot~ Public in and for the State of Washington, -=;. ~ .'" 0)0_ 20' "r:;...-' ~ ~ Resldmg at .p Ic~ CD. .. ;)-.... "" I" ~~ " "". .-, ..............~ O~"W"/~~'(..\~..\\..... My ComnusslOn expIres I - Zo ~z...tJ I 0 " r ,... \\\ ""'11111111 R;\Legal\Legal\Eontracts\PUBLlC WORKS\Interlocal Agreement with City of Lakewood.doc Page 5 I nterluc~1 Agre<:ment 8<:tween the City of LClkc.woud and the City of Bremcrton DATE SUBMITTED: May 7,2008 Bnt;f oB - 1;L3 ..............................................................................~~..., AGENDA BILL CITY OF BREMERTON CITY COUNCIL SUBJECT: Bid Award Recommendation- Purchase of Ductile Iron Pipe for Year 2008 Committee Meeting Date: May 14,2008 COUNCIL MEETING Date: May 21, 2008 Department: PW & U Presenter: Wayne Hamilton Phone: X5207 SUMMARY: Call for bids was prepared, advertised, distributed and received in accordance with City bid procedures. Four (4) bids were received. The low bidder is F~rguson Waterworks, Poulsbo W A. The City of Bremerton uses this company for purchase of inventory and has proven to be a responsible, reliable, and cooperative company. ATTACHMENTS: Bid Tabulation Form FISCAL IMP ACTS (Include B~~~ed Amount): Included in the 2008 Supplies Budget APPROV ALS: ("".~ \ A' // / DEPARTMENTDlRECTO\:-~.J . Yr~'le.' CITY ATTORNEY: FINANCE DIRECTOR: MA YOR: flA'o{(~w"r\<S j,//. ......., ~l ~ ~? (' -' - ~._~ I . ~ _.... c CYto...\r. .?...;:::~~/t~ ~cr1/t....p1..-.e./5 I CONSENT AGENDA 0( I CO~CIL PRESIDENT: -t&~e;Z- ,{/42 . RECOMMENDED MOTION: That the City Council approve the low bid of Ferguson Waterworks and authorize the mayor to execute the contract for the purchase of Ductile Iron Pipe, subject to City Administrative Policies and Procedures. COUNCIL ACTION: D Approve D Deny D Table D Continue D No Action CITY OF BREMERTON BID TABULATION BID TITLE: Ductile Iron Pipe OPENED BY: Carol Etgen DATE OPENED: May 7, 2008 TIME OPENED: 2:00 PM RECORDED BY: Chris Mottner 1YrT h'tJr Y'I PI !:;('lfT If''/'::I dlifr NAME OF BIDDER BOND ITltM 1 ITEM 2 VfEM 3 ITEM 4 ITEtM 5 ITEI61 6 SALES TOTAL TAX r-E.~\...~~ N / 9,43 <i, ~b \ ~ ,cJc 2.\ ,<12- 4-~ :55 Co ~ !~ 4 V \-\v ~~LfK J \ \.90 \ L .4-io \1,\\ 2.~ .'\-L 4-<1.0$ IO'~\ \J N \\:6J \\?( J \\,cc3 \L,~~ \l.\)\' 1~~. \~ ~~ ,~';) <.0 ~ ~S- \-\ \) ~~eY,--'-{ vi \2 .~a \ ~ ,\J"J \1,Su 'L~,Sa L\-(\ ' 'LS' 1\,15 SUMMARY TOTAL BID COM MENTS APPARENT LOW BIDDER ENGINEER ESTIMATE (INC SALES TAX) $ ~\1~ \J.. 5(::) ~ SECOND LOW BIDDER \.J f,J\ l~'{) V\~~ THIRD LOW BIDDER \-\0 ~vj,--~ DATI~ SUl1rv1!r"rl~D: April 16,2008 I3[LL# 06- 1;14 ----~---_.._--- ~. AGli:Nl)A BILL C1TY OF BREMERTON CITY COUNC1L 51-1 ".." ~.. 0 ~J:" ~";.s;~ 5~S "(........"..... II",,, II II.."" If""" 11 U"".." "". O1""lOa..".."lO" """"""""""""" 11;" """" 11'" SUBJECT: Setting a rate fur landfill Comrniltee Mecling Date: "_M~}: 14,200~____ leachate disposal, delivered by lruck to the COUNCIL t,'IEETING Date: _ MaYJll 200~__________.. Bremertol1 \Vcstsidc Wastewater Treatment Department: PW& U Phmt. Presenter: Phil Williams --....... ----- Phone: 473.5755 SUMMARY: Currently under the BMC there is not a specific rate for disposal at the Bremerton Westside WW'fP. The department is currently using the published rate in BMC 15.06.060 Appendix A for Septage Disposal Costs ($O.25/gal). Since the leachate disposal is a long tcnTI and considerably larger disposal issue, we would like to propose a separate fee for trucked in leachate disposal. The new disposal fee for trucked in leachate would be $0.10 per gallon of truck capacity. ATTACHMENTS:-Nene [)("\.)pose..d b{c\lY1(}V1Ce.- ~o. 50S\ FISCAL IMPACTS (Include Budgeted Amount): None APPROVALS: DEPARTMENT DIR.ECTOR CITY ATTORNEY: FINANCE DIRECTOR: MA YOR: COMMITTEE CHAIR COUNCIL PRESIDENT: ~~7 . /{//; 7' // 0'<::/' ~/(..-/ (~/ / CP--v'l----r-zL-~' , 'c~.-" ' . CONSENT AGENDA GENERAL BUSINESS 0 PUBLIC HEARfNG 0 RECOMMENDED MOTION: Move to pass Ordinance No.S~~_ amending Appendix A of BMC Section ]5.06.015 to provide a rate for leachate disposal. COUNCIL ACTlON: 0 Approve 0 Deny 0 Table o Continue 0 No Action ORDINANCE NO. S"O~ I AN ORDINANCE of the City Council of the City of Bremerton, Washington, amending Appendix A of Bremerton Municipal Code Section 15.06.015 relating to assessments, rates, fees and charges for Retail Wastewater Service Rates. WHEREAS, the current provisions of Appendix A of Section 15.06.015 of the Bremelion Municipal Code relating to assessments, rates, fees and charges for retail wastewater services do not provide a specific rate for disposal of leachate; and WHEREAS, the City Council desires to update the provisions of Appendix A of Section 15.06.015 of the Bremerton Municipal Code to provide a rate for disposal ofleachate; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Retail Wastewater Service Rates as set forth in Appendix A of Section 15.06.015 of the Bremerton Municipal Code relating to assessments, rates, fees, and charges for municipal utilities are hereby amended as set forth in Exhibit A attached hereto and incorporated herein by reference. SECTION 2. Severa b ilitv. If anyone or more sections, subsections, or sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 3. Effective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. PASSED by the City Council the day of ,2008 WILL MAUPIN, Council President Approved this day of ,2008 CARY BOZEMAN, Mayor 1 Retail Wastewater Service Rates ATTEST: APPROVED AS TO FORM: CAROL ETGEN, City Clerk ROGER A. LUBOVICH, City Attomey PUBLISHED the EFFECTIVE the ORDINANCE NO. day of day of ,2008 ,2008 R:\Legal\Legal\Ordinances\Public Works & Utilities\2008 Rate Ordinance Amcnd-wastewatcr.doc 2 Retail Wastewater Service Rates Appendix A ASSESSMENTS, RATES, FEES, AND CHARGES EFFECTIVE JANUARY 1, 2008 Within City Limits Outside City Limits RETAIL WASTEWATER SERVICE RATES iv!onthly Service Charge Single F,unily Base Charge (per accOlmt) $ 29.55 $ 33.98 ConUllOdity Charge (per HCF) $ 3.96 $ 4.55 Duplex on I Meter or 2 Bldgs on 1 Meter Base Charge (per unit) $ 23.40 $ 26.91 Commodity Charge (per HCF) $ 3.96 $ 4.55 Multi - Family Base Charge (per unit) $ 23.40 $ 26.91 Commodity Charge (per HCF) $ 3.96 $ 4.55 Commercial I Base Charge (per account) $ 43.68 $ 50.23 Commodity Charge (per HCF) $ 4.08 $ 4.69 Commercial II Base Charge (per account) $ 42.93 $ 51. 09 Commodity Charge (per HCF) $ 6.39 $ 7.35 Commercial III Base Charge (per account) $ 44.00 $ 50.60 Commodity Charge (per HCF) $ 5.23 $ 6.01 Low-Income Senior and Low-Income Disabled Citizen Base Charge (per account) $ 18.33 $ 21.08 Commodity Charge (per HCF) 0-5 HCFlMonth No charge No charge Over 5 HCFlMonth $ 3.96 $ 4.55 Septage Disposal (per Gallon of Tank Capacity) $ 0.22 $ 0.22 (Leachate per gallon of Tank Capacity) $ 0.10 $ 0.10 EXHIBIT A DATE SUBMITTED: May 19, 2()()R BILL # 08-/3/ -----~- AGENDA BILL CITY OF BREMERTON CITY COUNCIL 5:J: ........................................................................................ SUBJECT: Appointments to "For" and "Against" Committees for the Emergency Medical Care and Services Ballot Measure. Committee Meeting Date: May 21, 2008 COUNCIL MEETING Date: May 21,2008 Department: Fire Presenter: Al Duke, Fire Chief Phone: 360-473-5380 SUMMARY: City Council is required to fonnally appoint Committees to write statements "For" and "Against" Primary Election Ballot Measures. A Ballot Measure on whether the City of Brcmerton shall be authorized to continue its emergency medical services property tax levy at fifty cents ($.50) or less per One Thousand Dollars ($1,000.00) of assessed valuation for each year for six (6) consecutive year commencing in 2009 will be a Ballot Measure during the August 19,2008 election. Committee members do not have to be residents of the City, or reside within the geographic area of the Ballot Measure. Each Committee may have up to three members, however, a Committee may seek the advice of any person in preparing their statement(s). ATTACHMENTS: Specifications for Committee Statements for Ballot Measures for 2008. FISCAL IMPACTS (Include Budgeted Amount): None APPROVALS: DEP ARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: MAYOR: CONSENT AGENDA GENERAL BUSINESS 0 PUBLIC HEARING 0 COMMITTEE CHAIR COUNCIL PRESIDENT: RECOMMENDED MOTION: Move to appoint Scott Bosch ____ H. Emily Moshay , and __ Ed Wolfe to the Committee for writing the "For" statement for thc Emergency Medical Care and Services Ballot Measure. Move to appoint ~___, and - _ to the Committee for writing the "Against" statement for the Emergency Medical Care and Services Ballot Measure. COUNCIL ACTION: 0 Approve 0 Deny 0 Table o Continue 0 No Action 08 - IJ-S- DA TE SUBMITTED: May 7, 2008 BILL# AGENDA BILL CITY OF BREMER TON CITY COUNCIL '" ........................................................................................ SUBJECT: PUBLIC HEARING AND ORDINANCE # Solf~ V ACA TING A PORTION OF LAUREL AVENUE, APPROXIMA TEL Y MIDPOINT FROM MARINE DRIVE PLACE TO MADRONA PLACE Committee Meeting Date: May 14, 2008 COUNCIL MEETING Date: May 21, 2008 Department: Engineering Presenter: Michael Mecham Phone: 473-5288 SUMMARY: The City received a petition from Kendra Scroggs to vacate a portion of Laurel A venue approximately midpoint from Marine Drive Place to Madrona Place. No roadway has ever been constructed in this portion and the right of way currently has a driveway to the applicant's residence. Topography does not support roadway construction in this area as there is an approximate 1 to 1 slope for a 25-foot grade change at the end of the applicant's property to Madrona Place. This is a Class III right-of-way and compensation is not required in accordance with BMC 11.20.140. ATTACHMENTS: 1.) Ordinance # 5'0&.(8; 2.) Aerial Exhibit; and 3.) Staff Report. FISCAL IMPACTS (Include Budgeted Amount): None. ,/",'?'.~,-" APPROVALS: / DEPARTMENT DIRECT6~:.", CITY ATTORNEY: FINANCE DIRECTOR: MA YOR: ,_ ~ -'-0.- ""=_.:~ ~ - COMMITTEE CHAIR COUNCIL PRESIDENT: CONSENT AGENDA 0 GENERAL BUSINESS 0 PUBLIC HEARING RECOMMENDED MOTION: Move to pass Ordinance # 5048 vacating a portion of Laurel A venue, approximately midpoint from Marine Drive Place to Madrona Place. COUNCIL ACTION: 0 Approve 0 Deny 0 Table o Continue 0 No Action T:IVACATION\2007 Laurel AVenue - Madrona PointlAgenda Bill for Ordinance Laurel Avenue,doc ORDINANCE NO. ~O'f & AN ORDINANCE of the City Council of the City of Bremerton, Washington, vacating a portion of Laurel Avenue, approximately midpoint from Marine Drive Place to Madrona Place, in the City of Bremerton. WHEREAS, the City received a petition to vacate a portion of Laurel Avenue, approximately midpoint from Marine Drive Place to Madrona Place, in the City of Bremerton.; and WHEREAS, the City passed Resolution No. 3050 setting a hearing date to consider the vacation of 50 feet of Laurel Avenue, to take public comment or consider written objections to the vacation; and WHEREAS, fewer than fifty percent of the property owners abutting said right- of-way filed written objections to this action prior to the time set for public hearing herein; and WHEREAS, a public hearing was held with proper notice on May 21, 2008, in the City Council Chambers of the Bremerton City Hall to take public comment or consider written objections to the vacation; and WHEREAS, this is a Class III right-of-way and compensation is not required in accordance with BMC 11.20.140; and WHEREAS, the City Council has determined that it is in the best interest of the public to proceed with the vacation; and WHEREAS, the City Council has directed the preparation of an ordinance vacating the portion of said streets; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. The foregoing recitals are incorporated as if fully set forth herein. SECTION 2. Vacation. That portion of Laurel Avenue, approximately midpoint from Marine Drive Place to Madrona Place in the City of Bremerton, as described in Exhibit A, which is attached and incorporated herein by this reference, is hereby vacated to the abutting property owners. . SECTION 3. Reservation of Easements. (a) An easement is reserved for Cascade Natural Gas for operation, maintenance and repair of gas lines over, under and upon the entire area vacated pursuant to this ordinance. 1 Vacation - Portion of Laurel Avenue (b) An easement is reserved for Puget Sound Energy for operation, maintenance and repair of power lines over, under and upon the entire area vacated pursuant to this ordinance. SECTION 4. Vested Rizhts. No vested rights shall be affected by the provisions of this ordinance. SECTION 5. Severabilitv. If anyone or more section, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 6. Effective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. PASSED by the City Council the day of ,2008. WILL MAUPIN, Council President Approved this day of ,2008. CARY BOZEMAN, Mayor ATTEST: APPROVED AS TO FORM: CAROL ETGEN, City Clerk ROGER A. LUBOVICH, City Attorney PUBLISHED the EFFECTIVE the ORDINANCE NO. day of day of ,2008. ,2008. R:\Legal\Legal\Ordinances\Public Works & Utilities\Vacation - Laurel Avenue.doc 2 Vacation - Portion of Laurel Avenue EXHIBIT A Legal Description Right-Ot-Way Vacation A portion ot Laurel Avenue THAT PORTION OF LAUREL AVENUE SITUATE WITHIN THE PLAT OF KEAN'S BEACH AS RECORDED IN VOLUME 3 OFPLATS, PAGE 43, RECORDS OF KITSAP COUNTY, WASHINGTON, BEING A PORTION OF GOVERNMENT LOT 5 (SE %, SE % ) OF SECTION 4, TOWNSHIP 24 NORTH, RANGE 1 EAST, W.M., IN KITSAP COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS: BEGINNING AT THE INTERSECTION OF THE SOUTH LINE OF LOT 17 OF SAID PLAT OF KEAN'S BEACH AND THE WESTERLY RIGHT OF WAY OF LAUREL AVENUE, ALSO BEING THE TRUE POINT OF BEGINNING; THENCE SOUTHEASTERLY ON AN EXTENSION OF SAID SOUTH LINE OF LOT 17 TO THE EASTERLY RIGHT OF WAY OF SAID LAUREL AVENUE; THENCE NORTHERLY ALONG SAID EASTERLY RIGHT OF WAY TO A POINT WHICH IS 163.08 FEET SOUTH OF THE MOST NORTHERLY CORNER OF LOT 22 OF SAID PLAT; THENCE N 7r20'34" W TO THE SAID WESTERLY RIGHT OF WAY OF LAUREL AVENUE; THENCE SOUTHWESTERLY ALONG SAID WESTERLY RIGHT OF WAY TO THE TRUE POINT OF BEGINNING. Sl ,II a;.; .... ~ EXHIBIT FOR VACATION OF PORTION OF "LAUREL AVENUE" SEC. 4, T.24N.,R.1 E., W.M. CITY OF BREMERTON 02/08 - G.F. /S.J. APPLICANT - SCROGGS STREET VACATION REQUEST PORTION OF LAUREL AVENUE ENGINEERING STAFF REPORT CITY COUNCIL HEARING DATE: PREPARED BY: May 21,2008 Gunnar Fridriksson SUMMARY Applicant: Kendra Scroggs 4646 Marine Drive Place Bremerton, WA 98312 Location: Laurel Avenue, approximately midpoint from Marine Drive Place to Madrona Place BACKGROUND The applicant has petitioned the City of Bremerton to vacate 50 feet of Laurel Avenue. The roadway was dedicated with the Plat of Kean's Beach (Vol. 3, of the book of plats Pg. 43) in June of 1908. No roadway has ever been constructed in this portion, and the right of way currently has a driveway to the applicant's residence. Topography does not support roadway construction in this area as there is an approximate 1 to 1 slope for a 25-foot grade change at the end of the applicant's property to Madrona Place. RIGHT OF WAY CONDITIONS · Functional Classification . Existing R-O-W Width · Proposed R-Q-W Width . Pavement Width . Surface Type . Curb' and Gutter . Sidewalks Local Access 20 feet N/A None Dirt/Gravel None None February 2008 Portion of Laurel Avenue Page 1 of 4 HEARING CONSIDERATIONS BMC 11.20.120 sets forth issues that the City Council needs to determine at the conclusion of the Vacation Hearing. These issues and the staff position are: 1. Whether the street, alley or portion thereof is no longer required for public use and vacation of the described portion will better serve the public good. Staff Position: This portion of Laurel Avenue is not required for public use. 2. Whether the vacation is consistent with the City Comprehensive Plan. Staff Position: The proposed vacation does not conflict with the Comprehensive Plan. 3. Whether continued use of the proposed vacation as a public way is not of such public benefit as to justify the costs of maintenance. Staff Position: Vacating this unimproved right-of-way will reduce the City's maintenance responsibility in this area. 4. Whether substitution of a new and different thoroughfare would be more useful to the public. Staff Position: No other thoroughfare would improve circulation in this area. 5. Whether conditions may so change in the future as to provide a greater public use or need than presently exists. Staff Position: There is no anticipated future public use. 6. Whether objections to the proposed vacation are made by owners of private property abutting the same. Staff Position: No objections have been received from any abutting property owners to date February 2008 Portion of Laurel Avenue Page 2 of 4 SHORELINE ACCESS This portion ot right-ot-way does not provide shoreline access. UTILITIES No public utility is located within the vacation area. All private utilities were contacted and an easement tor Puget Sound Energy and Cascade Gas will need to be retained. SUFFICIENCY OF SIGNATURES The request tor the vacation was made by 67% ot the owners abutting the property to be vacated. COMPENSATION This is a Class III right-ot-way as detined in Ordinance 4664. This type ot right-ot-way is limited to a public easement which is generally unimproved and tor which no public tunds have been expended in the acquisition or in the acquisition or providing improvements. No compensation is required tor Class III right-ot-way. STAFF RECOMMENDATION City Attorney, Police, Engineering and Community Development staff notes no objections to the proposal. No comments trom the vacation were received trom the Fire Department. Staff recommends that this Street Vacation be approved as requested. February 2008 Portion of Laurel Avenue Page 3 of 4 Looking northerly from Marine Drive Place. Looking southerly from Madrona Place, approximately 25-feet in grade change. February 2008 Portion of Laurel Avenue Page 4 of 4 DA TE SUBMITTED: May 7, 2008 BILL# 09 - (~" AGENDA BILL CITY OF BREMERTON CITY COUNCIL (,6 ........................................................................................ SUBJECT: PUBLIC HEARING AND ORDINANCE # 50 ~CJ V ACA TING HASEL WOOD STREET AND WEST HILLS BOULEVARD, FROM UNION A VENUE TO TERMINUS Committee Meeting Date: May 14, 2008 COUNCIL MEETING Date: May 21, 2008 Depat1ment: Engineering Presenter: Michael Mecham Phone: 473-5288 SUMMARY: The City received a petition from Rick Wiler, HMI, to vacate the entire roadways of Hase1wood Street and West Hills Boulevard. These roadways were constructed and deeded to the City (Kitsap County AFN 20016280162) with the surrounding commercial development by HMI, and services only the development. These roadways service the private development and are not required for public use. This is a Class III right-of-way as defined in BMC 11.20.140. This type of right- of- way is limited to a public easement for which no public funds have been expended in the acquisition or providing improvements. No compensation is required for Class III right-of-way. ATTACHMENTS: 1.) Ordinance #5oif'f; 2.) Aerial Exhibit; and 3.) Staff Report. FISCAL IMPACTS (Include Budgeted Amount): None. G-- APPROVALS: DEPARTMENT DlRECTO ~_;:- . CITY ATTORNEY: FINANCE DIRECTOR: MA YOR: CONSENT AGENDA 0 GENERAL BUSINESS 0 PUBLIC HEARING COMMITTEE CHAIR COUNCIL PRESIDENT: RECOMMENDED MOTION: Move to pass Ordinance #SoLf't vacating Haselwood Street and West Hills Boulevard, from Union Avenue to terminus. COUNCIL ACTION: 0 Approve 0 Deny 0 Table o Continue 0 No Action T:\ V ACA TION\2007 Haselwood\Agenda Bill for Ordinance !-Iaselwood.doc ORDINANCE NO. SO." AN ORDINANCE of the City Council of the City of Bremerton, Washington, vacating Haselwood Street and West Hills Boulevard, from Union Avenue to terminus, in the City of Bremerton. WHEREAS, the City received a petition to vacate Haselwood Street and West Hills Boulevard, from Union Avenue to terminus, in the City of Bremerton.; and WHEREAS, the City passed Resolution No. 3051 setting a hearing date to consider the vacation of the entire roadways of Haselwood Street and West Hill Boulevard, to take public comment or consider written objections to the vacation; and WHEREAS, fewer than fifty percent of the property owners abutting said right- of-way filed written objections to this action prior to the time set for public hearing herein; and WHEREAS, a public hearing was held with proper notice on May 21,2008, in the City Council Chambers of the Bremerton City Hall to take public comment or consider written obj ections to the vacation; and WHEREAS, This is a Class III right-of-way and compensation is not required in accordance with BMC 11.20.140; and WHEREAS, the City Council has determined that it is in the best interest of the public to proceed with the vacation; and WHEREAS, the City Council has directed the preparation of an ordinance vacating the portion of said streets; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. The foregoing recitals are incorporated as if fully set forth herein. SECTION 2. That portion of Haselwood Street and West Hills Boulevard, from Union Avenue to terminus in the City of Bremerton, as described in Exhibit A, which is attached and incorporated herein by this reference, is hereby vacated to the abutting property owners. 1 Vacation - Haselwood Street and West Hills Boulevard SECTION 3. Reservation of Easements. (a) An easement is reserved for Cascade Natural Gas for operation, maintenance and repair of gas lines over, under and upon the entire area vacated pursuant to this ordinance. (b) An easement is reserved for Comcast for operation, maintenance and repair of cable lines over, under and upon the entire area vacated pursuant to this ordinance. (c) An easement is reserved for Qwest for operation, maintenance and repair of telephone lines over, under and upon the entire area vacated pursuant to this ordinance. (d) An easement is reserved for Puget Sound Energy for operation, maintenance and repair of power lines over, under and upon the entire area vacated pursuant to this ordinance. SECTION 4. Vested Rights. No vested rights shall be affected by the provisions of this ordinance. SECTION 5. Severa b ilitv. If anyone or more section, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 6. Effective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. PASSED by the City Council the day of ,2008. WILL MAUPIN, Council President Approved this day of ,2008. CARY BOZEMAN, Mayor ATTEST: APPROVED AS TO FORM: CAROL ETGEN, City Clerk ROGER A. LUBOVICH, City Attorney 2 Vacation - Haselwood Street and West Hills Boulevard PUBLISHED the EFFECTIVE the ORDINANCE NO. day of day of ,2008. ,2008. R:\Legal\Lcgal\Ordinanccs\Public Works & Utilitics\Vacation - Haselwood.doc 3 Vacation - Haselwood Street and West Hills Boulevard EXHIBIT A Legal Description Right-Ot-Way Vacation Ot Haselwood Street and West Hills Boulevard ALL OF HASELWOOD STREET AND WEST HILLS BOULEVARD SITUATE WITHIN THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER AND THE NORTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 21, TOWNSHIP 24 NORTH, RANGE 1 EAST, W.M., IN KITSAP COUNTY, WASHINGTON. . . . ~ 'jj ~ t<i -.J ~ Ii) EXHIBIT FOR VACATION Of PORTION OF "HASELWOOD STREE & "WEST HILLS BLVD SEC.21, T.24N.,R.1 E., W.M. CITY OF BREMERTON 02/08 - G.F.fS.J. APPLICANT - HMI STREET VACATION REQUEST PORTION OF HASELWOOD STREET ENGINEERING STAFF REPORT CITY COUNCIL HEARING DATE: PREPARED BY: May 21,2008 Gunnar Fridriksson SUMMARY Applicant: Rick Wiler HMI 500 Union Avenue Bremerton, WA 98312 Location: Haselwood Street and West Hills Boulevard, from Union Avenue to terminus. BACKGROUND The applicant has petitioned the City of Bremerton to vacate the entire roadways of Haselwood Street and West Hills Boulevard. These roadways were constructed and deeded to the City (Kitsap County AFN 200106280162) with the surrounding commercial development by HMI, and services only the development. RIGHT OF WAY CONDITIONS · Functional Classification · Existing R-O-W Width · Proposed R-O-W Width · Pavement Width · Surface Type . Curb and Gutter . Sidewalks Local Access 50 feet N/A 30 feet Asphalt Both sides 5 foot sidewalk both sides February 2008 Haselwood Street and West Hills Boulevard Page 1 of 5 HEARING CONSIDERATIONS BMC 11.20. 120 sets forth issues that the City Council needs to determine at the conclusion of the Vacation Hearing. These issues and the staff position are: 1. Whether the street, alley or portion thereof is no longer required for public use and vacation of the described portion will better serve the public good. Staff Position: These roadways service the private development and are not required for public use. 2. Whether the vacation is consistent with the City Comprehensive Plan. Staff Position: The proposed vacation does not conflict with the Comprehensive Plan. 3. Whether continued use of the proposed vacation as a public way is not of such public benefit as to justify the costs of maintenance. Staff Position: Vacating these right-of-ways will reduce the City's maintenance responsibility in the area, along with costs for street lighting. 4. Whether substitution of a new and different thoroughfare would be more useful to the public. Staff Position: No other thoroughfare would improve circulation in this area. 5. Whether conditions may so change in the future as to provide a greater public use or need than presently exists. Staff Position: There is no anticipated future public use. 6. Whether objections to the proposed vacation are made by owners of private property abutting the same. Staff Position: No objections have been received from any abutting property owners to date. All parcels with the exception of one are myned by HMI. An easement and road maintenance agreement for the one independent property owner has been recorded by HMI in anticipation of the vacation. ' February 2008 Haselwood Street and West Hills Boulevard Page 2 of 5 SHORELINE ACCESS This portion of right-of-way does not provide shoreline access. UTILITIES City utilities within the existing right of way include sanitary sewer, storm sewer and water. An easement for sanitary sewer and water will be retained. Storm sewer will become private with the vacation and an agreement for maintenance with HMI will need to be recorded. All private utilities were contacted and an easement for Puget Sound Energy, Comcast, Qwest and Cascade Gas will need to be retained. SUFFICIENCY OF SIGNATURES The request for the vacation was made by 100% of the owners abutting the property to be vacated. COMPENSATION This is a Class III right-of-way as defined in Ordinance 4664. This type of right-of-way is limited to a public easement for which no public funds have been expended in the acquisition or providing improvements. No compensation is required for Class III right- of-way. STAFF RECOMMENDATION City Attorney, Police, Engineering and Community Development staff notes no objections to the proposal. No comments from the vacation were received from the Fire Department. Staff recommends that this Street Vacation be approved as requested. February 2008 Haselwood Street and West Hills Boulevard Page 3 of 5 . . Looking easterly from Union down Haselwood Street. . Looking northerly from cul-de-sac on West Hills Boulevard towards Haselwood Street. February 2008 Haselwood Street and West Hills Boulevard Page 4 of 5 . . . New dealership under construction between Union and West Hills Boulevard, south of Haselwood Street. February 2008 Haselwood Street and West Hills Boulevard Page 5 of 5 DATE SUBMITTED: May 7, 2008 BILL # OB - {;;J- 7 AGENDA BILL CITY OF BREMERTON CITY COUNCIL 'c ........................................................................................ SUBJECT: PUBLIC HEARING AND ORDINANCE #5050 V ACA TING A PORTION OF ALLEY BOUNDED BY MCKENZIE AND COGEAN AVENUES AND 12TH STREET AND SHELDON BOULEV ARD. Committee Meeting Date: May 14, 2008 COUNCIL MEETING Date: May 21,2008 Department: Engineering Presenter: Michael Mecham Phone: 473-5288 SUMMARY: The City received a petition from Tiferet LLC to vacate approximately 135 feet of alley for a future development which will encompass over half of the area of the block. No roadway has ever been constructed in the portion to be vacated, and the remainder of the alley has a dirt driveway which services the adjacent property owners to the south within the plat. This is a Class I right-of-way and is owned in fee title by the City of Bremerton. However, the property owner has already dedicated additional right of way to the City along Sheldon Boulevard (Kitsap County Auditor Recording No. 200711070172). Total to date dedicated is 1,244 square feet, leaving 547 square feet to be compensated for. ATTACHMENTS: 1.) Ordinance #5050; 2.) Aerial Map; and 3.) Staff Report. FISCAL IMP ACTS (Include Budgeted Amount): The compensation for the vacation is $5,262. APPROVALS: (/~ DEPARTMENT DIRECTOR: --.c::'? CITY ATTORNEY: FINANCE DIRECTOR: MA YOR: COMMITTEE CHAIR COUNCIL PRESIDENT: qjjj{jjf~-:/ CONSENT AGENDA D GENERAL BUSINESS D PUBLIC HEARING, RECOMMENDED MOTION: Move to pass Ordinance #5050 vacating a portion of alley bounded by McKenzie and Cogean Avenues and 1ih Street and Sheldon Boulevard. COUNCIL ACTION: D Approve D Deny D Table D Continue D No Action T:\ V ACATION\2007 Alley south of Sheldon Boulevard - Goldberg\Agenda Bill for Ordinance Sheldon Blvd.doc ORDINANCE NO. ~O$O AN ORDINANCE of the City Council of the City of Bremerton, Washington, vacating a portion of the alley bounded by McKenzie and Cogean Avenues and lih Street and Sheldon Boulevard in the City of Bremerton. WHEREAS, the City received a petition to vacate a portion of the alley bounded by McKenzie and Cogean Avenues and 1ih Street and Sheldon Boulevard in the City of Bremerton.; and WHEREAS, the City passed Resolution No. 3052 settign a hearing date to consider the vacation of a portion of the alley bounded by McKenzie and Cogean Avenues and .1ih Street and Sheldon Boulevard, to take public comment or consider written objections to the vacation; and WHEREAS, fewer than fifty percent of the property owners abutting said right- of-way filed written objections to this action prior to the time set for public hearing herein; and WHEREAS, a public hearing was held with proper notice on May 21, 2008, in the City Council Chambers of the Bremerton City Hall to take public comment or consider written objections to the vacation; and WHEREAS, this is a Class I right-of-way owned in fee by the City of Bremerton and as such compensation is required. The property owner has dedicated additional right-of-way as partial compensation leaving a balance due of $5,262; and WHEREAS, the City Council has determined that it is in the best interest of the public to proceed with the vacation; and WHEREAS, the City Council has directed the preparation of an ordinance vacating the portion of said streets; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. The foregoing recitals are incorporated as if fully set forth herein. SECTION 2. That portion of the alley running north-south starting on Sheldon Boulevard and running approximately 150 feet south towards 1ih Street, bound by McKenzie and Cogean A venues in the City of Bremerton, as described in Exhibit A, which is attached and 1 Vacation - Alley South of Sheldoll Boulevard incorporated herein by this reference, is hereby vacated to the abutting property owners upon the following condition: (a) paYment in the amount of $5,262.00. SECTION 3. Reservation of Easements. (a) An easement is reserved for Cascade Natural Gas for operation, maintenance and repair of gas lines over, under and upon the entire area vacated pursuant to this ordinance. (b) An easement is reserved for Puget Sound Energy for operation, maintenance and repair of power lines over, under and upon the entire area vacated pursuant to this ordinance. SECTION 4. Vested Rights. No vested rights shall be affected by the provisions of this ordinance. SECTION 5. Severa b ilitv. If anyone or more section, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 6. Effective Date. This ordinance shall take effect and be in force ten (10) days from and after its passage, approval and publication as provided by law. PASSED by the City Council the day of ,2008. WILL MAUPIN, Council President Approved this day of ,2008. CARY BOZEMAN, Mayor ATTEST: APPROVED AS TO FORM: CAROL ETGEN, City Clerk ROGER A. LUBOVICH, City Attorney 2 Vacation - Alley South of Sheldon Boulevard PUBLISHED the EFFECTIVE the ORDINANCE NO. day of day of ,2008. ,2008. R:\Lcgal\Lcgal\Ordinanccs\Public Works & UtiliticsWacation - Sheldon Blvd.doc 3 Vacation - Alley South of Sheldon Boulevard cxh,b,\- A ~&~ AES CONSULTANTS, INC. PROFESSIONAL LAND SURVEYORS P.O. BOX 930 .3472 N.W. LOWELL "OLD TOWNE" . SILVERDALE. WA 98383 . 360-692-6400 . FAX 360-692-8927 LEGAL DESCRIPTION FOR VACATION OF ALLEYWAY THAT PORTION OF GOVERNMENT LOT 1, SECTION 13, TOWNSHIP 24 NORTH, RANGE 1 EAST, W.M., IN THE CITY OF BREMERTON, KITSAP COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF LOT 6, BLOCK 2, PARK PLACE ADDITION, AS PER PLAT RECORDED IN VOLUME 2 OF PLATS, PAGE 30, RECORDS OF KITSAP COUNTY, WASHINGTON, AND ALSO BEING A POINT ON THE NORTH RIGHT-OF-WAY LINE OF 12TH STREET; THENCE NORTH ALONG THE EAST LINE OF SAID LOT 6 AND LOTS 5 AND 4, BLOCK 2, SAID PLAT OF PARK PLACE ADDITION, 112 FEET, MORE OR LESS, TO THE NORTHEAST CORNER OF THE SOUTH 23.00 FEET OF SAID LOT 4 AND THE POINT OF BEGINNING; THENCE CONTINUING NORTH ALONG THE EAST LINE OF SAID LOT 4 AND LOTS 3, 2 AND 1, BLOCK 2, SAID PLAT OF PARK PLACE ADDITION, 133.10 FEET, MORE OR LESS, TO THE SOUTHWESTERLY RIGHT-OF-WAY LINE OF SHELDON BOULEVARD; THENCE SOUTHEASTERLY ALONG SAID LINE, 40 FEET, MORE OR LESS, TO THE NORTH LINE OF "PARCEL B" AS DESCRIBED IN A DEED OF TRUST RECORDED UNDER AUDITOR'S FILE NO. 200202260386; THENCE WEST ALONG SAID LINE TO A POINT ON A LINE WHICH LIES 14.00 EAST OF AND PARALLEL WITH THE EAST LINE OF LOTS 1 THROUGH 6, INCLUSIVE, BLOCK 2, SAID PLAT OF PARK PLACE ADDITION; THENCE SOUTH ALONG SAID LINE 102.55 FEET, MORE OR LESS, TO THE EASTERLY EXTENSION OF THE NORTH LINE OF THE SOUTH 8.00 FEET OF SAID LOT 4; THENCE WEST ALONG SAID LINE 14.00 FEET TO THE POINT OF BEGINNING; EXCEPT THAT PORTION LYING NORTHEASTERLY OF THE FOLLOWING DESCRIBED LINE: COMMENCING AT A MONUMENT MARKING THE EAST QUARTER CORNER OF SECTION 13, TOWNSHIP 24 NORTH, RANGE 1 EAST, W.M., IN THE CITY OF BREMERTON, KIT SAP COUNTY, WASHINGTON, BEING A POINT ON THE CENTERLINE OF P ARK AVENUE; THENCE NORTH 0058'27" EAST ALONG THE CENTERLINE OF SAID PARK AVENUE 381.47 FEET TO A MONUMENT MARKING ITS INTERSECTION WITH 12TH STREET; THENCE SOUTH 88"23'53" EAST ALONG THE CENTERLINE OF SAID 12TH STREET 577.05 FEET TO A MONUMENT MARKJNG ITS INTERSECTION WITH COGEAN AVENUE; THENCE NORTH 1010'08" EAST ALONG THE CENTERLINE OF SAID COGEAN AVENUE 147.37 FEET; THENCE NORTH 88049'52" WEST 15.00 FEET TO THE WEST RlGHT-OF-W A Y LINE COGEAN AVENUE AND THE POINT OF BEGINNING OF THIS LINE; THENCE NORTH 68005'22" WEST 26.23 FEET TO A POINT ON A 198.95 FOOT RADIUS CURVE WHOSE CENTER POINT BEARS NORTH 2054'50" EAST; THENCE ALONG SAID CURVE TO THE RIGHT THROUGH A CENTRAL ANGLE OF 49050' 44" FOR AN ARC DISTANCE OF 173.08 FEET TO A POINT OF TANGENCY; THENCE NORTH 37014'26" WEST 120.25 FEET TO THE POINT OF TERMINATION OF THIS LINE. 5-05-2008 seo ,-, L_. r-, ::J~ ('~ ~ I j ...... I r'\ "."" '_J I I I ~:!~ [1_ L~.J , , , '\ '-' '-' ,-, I'y' _ _ _ ",,' '_" \. I ".J.. f I __oJ . ;~.. [r~ __J I ~ L.L_ ,,_, I '_J 14.a1 -10-- -- --==~~~~~__ __ _ ~~~~~~=________=~~~~~~~ r=. ~=~~ N 88"23'53" W . . :: 12TH STREET -.- ._----. ._~ - ~- ====='-'" "tJ 'l> ~ ~ CI) ~IJ CI) "'( ""- i:S ~ -.J ~ G ~ U) ~ l.Jjl N~ ~r-... . .~ ~ ~~~ ~ a, ~~ 14 --. .. ,", '.J ~-- , , -,,- '" ". <':::1... " ,,- GOV'T LOT 1 SEC.13, TWP.24N., RG.1E., W.M. EXHIBIT MAP ~y~ LINE L1 LINE TABLE BEARING S 68.05'22" E 1', \ -'. " l.t.ll ~/-J \', \, '\, .Il)/<: ',"'. <iZ~ "" ~ICl- " ' '. " " \l) a ,'- '''\ /' . <S>~, . <: ~ '~'.", ?..?~:~Z",,,, ~Ia:: "'i --: 19 <O"~3,<"'~ -..?)"... :OOA"-"~'~ ~/ .... x.9'''''', .6 "y r. "tJ ~ ~'~" ''-. '.'Y...... <:1'.l rh-. - _ ~ '-' ',9- ~ '" '>8 ~_;:::v -0 - ==-- l:J .... u'"6'_}.~~~ . .9S'~ ~ -'?~::"~(~S9.9j' 'l> ~.9s~~ t..J .Q (~?~ .2 ~ @ ",\(V5~66 1.86' r--- ~ o~ ~60 I ~ Oee~~oZ g ~e( *~o I V) ",.r- ==T-J ~-T-T--r---J ~ I I T--- ('_J 10 I I I I ~ I I I I - - - --l;: I (1 I ';j I '0 I I I I I I I I I I I I I I ,-,--- '-' 14' --~ ~ L I !..l{ I-~ 'i_, 577.05' 13 A~~4~~~~ DWN BY: R.L.J. DAlE: 5/05/08 ALLEY VACATION FOR: MARK GOLDBERG LENGTH 26.23' (' ~i I .............. I II II L1 'II lul' I !~ i~ I _ Jjl CHK. BY: S. E. 0. JOB No. 4395 STREET VACATION REQUEST PORTION OF ALLEY BOUNDED BY MCKENZIE/COGEAN AVENUES AND 12TH STREET/SHELDON BOULEVARD ENGINEERING STAFF REPORT CITY COUNCIL HEARING DATE: PREPARED BY: May 21,2008 Gunnar Fridriksson SUMMARY Applicant: Tiferet LLC 1702 N. 45th Street Seattle, WA 98103 Location: Alley running north-south starting on Sheldon Boulevard and running approximately 135 feet south towards 1ih Street, bounded by McKenzie and Cogean Avenues. BACKGROUND The applicant has petitioned the City of Bremerton to vacate approximately 135 feet of alley for a future development which will encompass over half of the area of the block. The southerly portion of the alley was dedicated with the Plat of Park Place Addition (Vol. 3, of the book of plats Pg. 30) in February of 1908, and the northerly portion is owned by the City in fee title. The City excluded it out of a deed to K. Wik in October of 1937 after purchasing the adjacent parent parcel from Kitsap County in September of 1929. No roadway has ever been constructed in the portion to be vacated, and the remainder of the alley has a dirt driveway which services the adjacent property owners to the south within the plat. Topography does not support roadway construction to complete the alley to Sheldon Boulevard due to the narrow right of way and slopes. RIGHT OF WAY CONDITIONS . Functional Classification . Existing R-O-W Width . Proposed R-O-W Width . Pavement Width · Surface Type . Curb and Gutter . Sidewalks Local Access 14 feet N/A None Vegetation None None May 2008 Portion of Sheldon Boulevard Page 1 of 5 HEARING CONSIDERA liONS BMC 11.20.120 sets forth issues that the City Council needs to determine at the conclusion of the Vacation Hearing. These issues and the staff position are: 1. Whether the street, alley or portion thereof is no longer required for public use and vacation of the described portion will better serve the public good. Staff Position: This portion of the alley is not required for public use. 2. Whether the vacation is consistent with the City Comprehensive Plan. Staff Position: The proposed vacation does not conflict with the Comprehensive Plan. 3. Whether continued use of the proposed vacation as a public way is not of such public benefit as to justify the costs of maintenance. Staff Position: Vacating this unimproved right-of-way will reduce the City's maintenance responsibility in this area. 4. Whether substitution of a new and different thoroughfare would be more useful to the public. Staff Position: No other thoroughfare would improve circulation in this area. 5. Whether conditions may so change in the future as to provide a greater public use or need than presently exists. Staff Position: There is no anticipated future public use. 6. Whether objections to the proposed vacation are made by owners of private property abutting the same. Staff Position: No objections have been received from any abutting property owners to date May 2008 Portion of Sheldon Boulevard Page 2 of 5 SHORELINE ACCESS This portion of right-of-way does not provide shoreline access. UTILITIES No public utility is located within the vacation area. All private utilities were contacted and an easement for Puget Sound Energy and Cascade Gas will need to be retained. SUFFICIENCY OF SIGNATURES The request for the vacation was made by 75% of the owners abutting the property to be vacated. COMPENSATION The portion to be vacated is a Class I right-of-way as defined in Ordinance 4664 and is owned in fee title by the City of Bremerton. The City purchased the parent parcel in 1927, but no public funds have been expended providing improvements. Total square footage of the vacation is 1,806 square feet which full compensation would be due. However, in light of the future development the property owner has already dedicated additional right of way to the City along Sheldon Boulevard (Kitsap County Auditor Recording No. 200711070172). Total to date dedicated is 1,244 square feet, leaving 547 square feet to be compensated for. Using the adjacent properties Kitsap County Assessor's data, the approximate square foot cost of property in this area is $9.62 per square foot for a value due of $5,262. STAFF RECOMMENDATION City Attorney, Police, Fire, Engineering and Community Development staff notes no objections to the proposal. Staff recommends that this Street Vacation be approved as requested. May 2008 Portion of Sheldon Boulevard Page 3 of 5 '"1fI' ~ Looking northerly at end of existing dirt drive at vacation area. May 2008 Portion of Sheldon Boulevard Page 4 of 5 Looking northerly from Sheldon Boulevard at vacation area. May 2008 Portion of Sheldon Boulevard Page 5 of 5 DATE SUBMITTED: 05-07-0S BILL # oca - r~ 8 AGENDA BILL CITY OF BREMERTON CITY COUNCIL 7A ........................................................................................ No t 305:t SUBJECT: A Resolution for the CIty of Bremelion to place on the August 19,2008 ballot a continuation of the Emergency Medical Care and Service Tax levy for a six (6) year period Committee Meeting Date: COUNCIL MEETING Date: Department: Presenter: Phone: 05-14-08 05-21-08 Fire AL Duke, Fire Chief 473-5381 SUMMARY: The Bremerton Fire Depmiment provides Emergency Medical Care to the citizens of Bremerton. The "Rescue One" program is funded through a property tax of $.50 per thousand of assessed valuation. This property tax has to be renewed every 6 years. This is not a new tax, but a continuation otherwise the funding stops. ATTACHMENTS: Resolution # 305'\ FISCAL IMPACTS (Include Budgeted Amount): This property tax generates approximately 1.6 million dollars. Failure to pass the levy would jeopardize the paramedic program. APPROVALS: DEPARTMENT DIRECTOR: CITY ATTORNEY: FINANCE DIRECTOR: MA YOR: COMMITTEE CHAIR COUNCIL PRESIDENT: CONSENT AGENDA 0 GENERAL BUSINESS ~ PUBLIC HEARING 0 RECOMMENDED MOTION: Move to pass Resolution # 305Q COUNCIL ACTION: 0 Approve 0 Deny 0 Table o Continue 0 No Action RESOLUTION NO. ~S1 A RESOLUTION of the City Council of the City of Brcmerton, Washington setting forth a property tax levy to fund emergency medical services for submission to the voters of the City for approval and ratification or rejection at the election to be held on August 19, 2008. WHEREAS, it is deemed necessary to the public health, safety and welfare that the City of Bremerton (the "City") provide emergency medical care and emergency medical treatment to its citizen; and WHEREAS, the Fire Department of the City of Bremerton is in need of monetary funds for the present and future funding to continue its emergency medical service; and WHEREAS, a property tax levy would perpetuate and enhance the Bremerton emergency medical services program by funding personnel costs, training and related equipment, supplies, vehicle and structures needed for the provision of such care or services not including the costs of transportation to and from medical treatment facilities; NOW THEREFORE THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That at the election to be held on August 19,2008, there shall be submitted a proposition for a property tax levy in an equal to .50 cents per thousand dollars of the assessed value of real personal property located within the City to qualified voters of the City of Bremerton for approval or rejection in the form set forth below: THE CITY OF BREMERTON PROPOSITION NO.1 EMERGENCY MEDICAL CARE AND SERVICES TAX Shall the City of Bremerton, be authorized to continue its emergency medical services property tax levy at fifty cents ($.50) or less per One Thousand Dollars ($1,000.00) of assessed valuation for each year for six (6) consecutive year commencing in 2009? YES NO EMS Levy 2008 SECTION 2. The City Clerk is hereby authorized to deliver a celiitied copy of this resolution to the Kitsap County Auditor. ( SECTION 3. Severabi/itv. If any or one or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not atTect the validity of the remaining portion of this Resolution and the same shall remain in full force and effect. SECTION 4. Chanrzes. The City Attorney is authorized to make such minor adjustments to the wording of such proposition as deemed appropriate or as may be recommended by the Kitsap County Auditor and its Supervisor of Elections, as long as the intent of the proposition remains clear and as approved by the City Council. SECTION 5. Effective Date. This Resolution shall take effect and be in force immediately upon its passage. PASSED by the City Council of the City of Bremerton, Washington this _ day of ,2008. WILL MAUPIN, Council President APPROVED AS TO FORM: ATTEST: ROGER A. LUBOVICH, City Attorney CAROL ETGEN, City Clerk R:\Legal\Legal\Resolutiol1s\Fire\2008 EMS Levy.doc 2 EMS Levy 2008 DA TE SUBMITTED: May 7, 2008 BILL # 06... (:2 'l AGENDA BILL CITY OF BREMERTON CITY COUNCIL 18 ........................................................................................ SUBJECT: PURCHASE AND INST ALLA TION OF A NEUROS TURBO BLOWER FOR THE WESTSIDE WASTEWATER TREATMENT PLANT TO REPLACE EXISTING BLOWER AND GENERATE ENERGY SAVINGS. Committee Meeting Date: May 14, 2008 COUNCIL MEETING Date: May 21, 2008 Department: WWTP Presenter: Pat Coxon Phone: 473-5448 SUMMARY: The purchase and installation of the Neuros Turbo Blower is a grant funded project through the Puget Sound Energy (PSE) Conservation Grant Program. This is the sixth opportunity we have had to take advantage of this energy conservation program. The PSE Conservation Grant Program covers 70% of purchase and installation costs. The purchase price of the Neuros Turbo Blower is $95,832.00 (including tax); the blower installation costs are $9,431.00. The total cost of the project is $105,233.00, and PSE would reimburse the City the sum of$73,663.00, with the total cost to the City being $31,570.00. The ROI (return on investment) would be achieved in 14 months. The existing blower needs to be replaced and would have been replaced with a unit of similar technology. This PSE program gives the City the opportunity to install a more expensive, higher efficiency blower. To replace the existing unit with a similar unit would have cost over $70,000. ATTACHMENTS: 1.) Neuros Turbo Blower Proposal; 2.) PSE Conservation Grant FISCAL IMPACTS (Include Budgeted Amount): This project was not identified in the 2008 CIP and will need a budget adjustment to cover the initial outlay of$105,233.00 and the remaining 30% , unfunded amount of $31 ,570.00. APPROVALS: DEPARTMENT DIRECTO CITY ATTORNEY: FINANCE DIRECTOR: MA YOR: """' COMMITTEE CHAIR COUNCIL PRESIDENT: ...u:'-/t1 CONSENT AGENDA GENERAL BUSINESS g] PUBLIC HEARING 0 RECOMMENDED MOTION: Move to accept the PSE Conservation Grant, and approve the' purchase of the Neuros Turbo Blower from APG-Neuros Inc. for $95,832.00. Further. to approve increased expenditures to approved 2008 budget in the amount of $105,233 for the blower replacement project and the receipt of a $73,633 grant from PSE. COUNCIL ACTION: 0 Approve 0 Deny 0 Table o Continue 0 No Action . Aw;~;;~ Neuros Turbo Blower Bremerton, WA WWTP Prepared by: APG - Neuros Inc. Date: Apri 117, 2007 c Neuros Turbo Blower Core APG - Neuros Inc. 250 De Gaulle, Lorraine, Quebec J6Z 4R3, Canada, Tel: +1 (5]4) 249-2724 WWW.DeuIOs.com Neuros Turbo Blower / Bremerton, W A WWTP April 17, 2008 2 Executive Summary The Neuros Turbo Blower offers high-efficiency air flow in a compact size made possible by application of latest design Aeronautic Compressor and Air Bearing .technologies combined with Variable Speed. The Turbo Blower is equipped with Instruments, Enclosure and Advance technology Power Logic Control, and is capable of delivering: · Air flow from 500 to 10700 CFM, · Discharge pressure between 3 and 42 PSIG, · Power levels between 50 and 300 HP. The NX (pressure) and VX (vacuum) Turbo-blower is developed based on best in class compressor technologies provided by international development partners lead by Neuros Co. (www.neuros.com) in Korea. The NX Turbo Blower has already been commercialized and entered into service in 2003. Over 300 Turbo Blowers are already operating in the US, Japan, China and Korea, over 50% in water treatment. The high time NX Turbo blower has recorded over 20,000 operating hours. Benefits Highlights: · The Turbo-blower offers approximately 31 % energy savings compared to current Multi Stage Centrifugal blower, resulting in US$ 560k savings in O&M Cost in 20 year Life Cycle period. . · The payback period is within two years to recover the extra cost compared to the MSC Blowers. · With its higher discharge pressure up to 3 bars; the Turbo Blower offers possibility to increase water tank depth to above thereby promoting higher oxygen transfer efficiency and further improvement energy consumption while reducing the site footprint. · The Turbo Blower has built in Power Logic Control. It operates at Constant Pressure, Constant Flow and optimum speed. · The Turbo Blower also offers Ethernet and Mod-bus communication to Plant PLC. · . The Turbo Blower is provided with optional Master Control Panel that controls multi-blower operation. · Being air cooled, operating at high speed and using air bearings; eliminates losses inherent in reduction gearbox, lubrication oil system, oil pump, conventional bearings and water cooling and results in more efficient and clean operation. · Minimum routine maintenance, limited to air filter replacement is required resulting in over 10% lower maintenance cost compared to P. D. blower. · The NX Turbo Blower offers over 70% reduction in footprint compared to P.D. blower thereby reducing building cost estimated at $200 per square foot. · The NX Turbo Blower offers over 50% reduction in weight compared to P. D. blower thereby further reducing building cost estimated at $3 per Lb. · The Turbo Blower noise level is less than 80 dBa, compared to 92 dBa for MSC Blower, thereby eliminating the need for sound attenuation, representing savings up to $15k. · The NX Turbo Blower package does not produce heat to surrounding, maintaining cool blower room, and eliminating HVAC cost. APG-Neuros Proprietary Info Provided in Strict Confidence Neuros Turbo Blower I Bremerton, W A WWTP April 17,2008 3 Subject: NX Turbo Blower References: Table "NX Turbo Blower Performance" attached Delivery Date: Available upon receipt of Purchase Order Price standard supply scope (2008 EC): Model: NX 100- Price (each): US$88,OOO Standard Supply scope: includes following components: 1. Turbo Blower Standard package complete with: a. Enclosure b. Variable Speed c. Power Logic Control d. Blow Off Silencer e. Vibration sensor and display on PLC f. Blow Off Valve g. Discharge Duct (=Discharge Pipe) h. Built in Temperature and Pressure sensors i. Flexible joint built inside enclosure 2. Options included and shipped loose with Turbo Blower) Flexible joint Stop Valve Check valve Warranty: One (1) year from commissioning date or 18 months from delivery, whichever occurs first. Commissioning: One (1) Technician free of charges on site support as required Payment terms: 100% Net 30 Days after Delivery APG-Neuros Proprietary Info Provided in Strict Confidence Neuros Turbo Blower / Bremerton, W A WWTP April 17, 2008 4 NX Turbo Blower offer - Bremerton WWTP Technical Data for NX Single Stage Centrifugal Turbo Blower (Rev. 04-17-008) 'Deslon Data Altitude 0 Feet Atmosoheric Pressure 1466 PSIA Inlet oressure 1466 PSIA Maximum Inlet temoerature 90 Deq F Relative humidity 95 % SYStem Max volume air flow rate (SCFM) 2400 FT3/MIN Absolute Discharce Pressure 2266 PSIA Discharqe oressure cauce 8 PSIG ,Performance data ODerational Blowers 1 standby Blowers 0 Model NX: 1000 Blower shaft oOlNer 98 BHP Blower flow rate 2400 SCFM Rise to surce 2.9 PSI Blower soeed 26000 RPM Turn down ratio 55 % Tolerances: +/-5% on oower and flow rates APG-Neuros Proprietary Info Provided in Strict Confidence Neuros Turbo Blower / Bremerton, W A WWTP April 17, 2008 5 PERFORMANCE CHARACTERISTICS OF TURBO BLOWER Std. Spec. V5.51 9.0 8;0 6'7.0 iii A- t 6.0 ::I III 8l ct 5.0 l ... 4.0 GI ClIl .13;0 " .l!! Q 2.0 1:0 0;0 0 500 1000 1500 2000 Suction Airflow (SCFM) /Nx 100 C-50 Performance Curvel 2500 3000 3500 Air Flow Tolerance: :!: 5 % APG-Neuros Proprietary Info Provided in Strict Confidence Neuros Turbo Blower / Bremerton, W A WWTP April 17,2008 6 ~~~::~~~&~~~t:~~;P~~~~f~~:~~~~;~i~~~~i'~:~~~~~~~!it~~2JiJf(,' ;~,;,:~ Prices Y8Iid in 2008 Economy Year MSC NX100 Blower Requinld Performance Standby B1l1'Ne15, 0 0 ~atingBiOm,irS~~ 1 1 Rated Power, HP 1~ 100 !~~~;r~~~E~):'[:V?J~;x:;~~~r,~;,; ~(;K?7~~~~:"~J:H:;;\~'!~1~~:~1~~~ Blower Adual PeJfonnance T~ ..!IY~.. ~11I'1'IIe.!,!3!;HP .~~.~.~~.~Y!.~... . Imerter, axJIing,& VFD Efficiency, % Power Draw during OperatIon per year, KW Operating Energy Cost savings ~"tItlCJ!I!ll~year,~r!l~ ... PowerConsuDlJllion perYear, KWhIAnnum ~per.~ .. . . POIM!f" ..~. ~J~nrlum, $IlvJnum .~~.s~E~-"E/II'", .. ... .. . . H ~C05t ~ 1 Annum~~ . ___~. ...... . 1~'if~~~~N,Yingst29~!i,',;~q'J;~~;~"D::5~:,f~~~~ Maintenanc:e Cost savings Estimated Average Maintenance Cost I year during Life C}'cIeJ20YellrS), StAnnum ~aintenance Cost saWngs per year~ $IAnnum Maintenance Cost saUtgs per year, % tt~jtycl~;~iII~i1~~~vj~9lt;(20(Y;;(!Cq.. i,~f~~~~~ Lee Operation and Maintenance Cost savings Operation and Maintenance Cost sallings per year 135 91% 95% 117 98 95% 96% 81 8160 . 8760 1,025,969 0.085 . 82,018 5 .. 705,967 0..035 56,.419 5 25,!;99 $c ~~f;';:~~~;:~)~1~J 3.803 1,390 2,414 - ~k -~~-~1;iI;~:(~~~{:f!Ilr~&:~ ~~~~~j~ft:~~:/~~~:'---.-~~~:~ ?::~,?:>\\,~~lA~;;;:i~; 2B,012 5- fi~\Ji';;~~~?4lSJ Payback period ~ .~.pllI" Blower (1l1Cluding "SO), Capital Cost delta. 53000 66000 35000 ~~i~.~J"r.t,,~ ~,~~:~~:~~~. ..~,~i~~'~i~ ;~-'~:~~~~::;~).~~r 2}~.~X:~~~?~~:J;'~f-~,~~~;JJ1fMJ;~~ Estimated Price, Row and Power values based on brochure data - - .-" . -- - -. -- Tolerance on Row and Power: +/- 5% APG-Neuros Proorietarv Info Provided in Strict Confidence Neuros Turbo Blower / Bremerton, W A WWTP April 17,2008 7 NX Turbo Blower Footprint & Weight AVings vs. MSC Blowers L W Per QTY All Savings Capital Cost Blower blowers All Blower Savings Footprint Inch Inch SqFT Unl1s SqFt SqFt % NX Turbo Blower, 69 33 16.0 1 16.0 n MSC Blower, 141.9 41.4 40.8 1 40.8 -24.8 -61% Capital cOst savings for footprint S/SqFt _._- --,,-------- 176 ! $ (4,331.80) Weight Lb Lb Lb % , NX Turbo Blower package i 2000 1 2000 - - MSC Blower package , 7300 1 7300 -5210 -71% -- Capital cost NVings for weight S/Lb: , 3 i $ (1I,NO.CO) Total Capital NVlngs for footprint & weight reduction $ (19,961.80) Notes: Building cost savings estimates based on contractor inputs I i Neuros Turbo Blower Comoact Size APG-Neuros Proprietary Info Provided in Strict Confidence . PUGET SOUND ENERGY CC(Q)~11 Conservation Grant Agreement No. C-05926 Project No. 077-0099 AGREEMENT made this>, 1'1 day ofx A~r: l .20 05 x, by and between PUGET SOUND ENERGY and City of Bremer ton (' artiClpanf'). RECITALS A Under Puget Sound Energy's Electric Schedule 83 and Gas Schedules 205 and 251, as currently in effect and on file with the Washington: Utilities and Transportation Commission, Puget Sound Energy offers grants for electricity and natural gas conservation measures installed at facilities that receive electric or natural gas service from Puget Sound Energy. B. Participant intends to install conservation measures and is requesting a grant from Puget Sound Energy under its filed Electric Schedule 83 and! or Gas Schedule 205 and 251 tariffs. AGREEMENTS Puget Sound Energy and Participants agree as follows: 1. Premises. Participant will install the conservation measures described in paragraph 2 ("Conservation Measures'') at the facilities located at 1600 OYSTER BAY AVE S BREMERTON. W A 98312 - Waste Water Treatment Plant (the "Premises"). Participant represents either (a) that it is the owner or contract purchaser or otherwise has the lawful authority to make the statements herein on behalf of the owner or contract purchaser of the Premises, or (b) that it is the lawful tenant of the Premises and that it has obtained written authorization from the owner or contract purchaser of the Premises. 2. Conservation Measures. Participant represents that it has contracted or will contract with a contractor or contractors (the "Contractor'') for the purchase and installation at the Premises of the following Conservation Measures at the following costs: Total Cost of Eligible Conservation Measure Conservation Conservation Measures Life Measures Grant 1. Process Modification 15 $105,233 $73,663 TOTAL (includes sales tax) $105,233 $73,663 Participant represents that the total cost of the Conservation Measures, as identified above, is the full amount of its obligation, after adjustment for any discounts, credits or non-PSE incentives offered. 3. Grant. Subject to Puget Sound Energy acceptance, Puget Sound Energy will grant the Participant, after installation of the Conservation Measures, an amount equal to the Eligible Electric Schedule 83 and Gas Schedule 205 and 251 Conservation Grant (the "Grant") as identified above, providing, however, that such Conservation Measures must be installed and Grant paid within 12 months of the signing of this Conservation Grant Agreement. If for any reason the cost of the Conservation Measures is actually less than shown above, Puget Sound Energy may decrease prorata the amount of the Grant. Participant shall be responsible for paying any amount in excess of the amount of the Grant. 4. Separate Contract. The purchase and installation of the Conservation Measures shall be pursuant to a separate contract between Participant and Contractor. Puget Sound Energy is not, and shall not be deemed to be, a party to any purchase or installation contract. All obligations to any Contractor pursuant to any such contract shall be Participant's responsibility. Participant expressly acknowledges that Puget Sound Energy's involvement with respect to the Conservation Measures, including but not limited to any energy analysis or Fonn E&G 9/10/02 ,,' inspection by Puget Sound Energy of the Premises or the Conservation Measures, is solely undertaken in connection with furnishing the Grant. The types of materials, methods of installation, quality and timing thereof, and any warranties with respect to the Conservation Measures or their installation at the Premises, are matters to be agreed upon solely between Participant and any Contractor. PUGET SOUND ENERGY HAS NOT MADE AND DOES NOT MAKE (AND P ARTICIP ANT ACKNOWLEDGES THAT PUGET SOUND ENERGY DOES NOT MAKE) ANY IMPLIED OR EXPRESS WARRANTY (INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTY OF MERCHANTABll-ITY OR FITNESS) REPRESENTATION, OR PROMISE WITH RESPECT TO EITHER (A) THE CONSERVATION MEASURES, (B) ANY MATERIALS AND LABOR REQUIRED FOR OR USED IN THE INSTALLATION OF THE CONSERVATION MEASURES, OR (C) THE INSTALLATION OF THE CONSERVATION MEASURES. 5. Release. Participant releases Puget Sound Energy from any and all claims, losses, harm, costs, liabilities, damages and expenses directly or indirectly resulting from or in connection with (a) the Conservation Measures, (b) any materials and labor required for or used in the installation of the Conservation Measures, (c) the installation of the Conservation Measures, or (d) the identification, handling and disposal of any associated hazardous waste materials. 6. Disclaimer. Puget Sound Energy conducts energy analyses at the request of its customers to determine the extent to which conservation measures are cost-effective. Any estimate of energy savings made by Puget Sound Energy in connection with any such analyses is solely for the purpose of determining the cost- effectiveness of the particular conservation measures and not to be used for any other pmpose. Puget Sound Energy has not and does not make any promise, warranty or representation with respect to any savings in energy consumption from Conservation Measures. 7. Termination. In the event a Participant's contribution to Puget Sound Energy's (PSE) recovery of energy efficiency program costs is affected by all or a portion of Participant's electric and/or gas delivery service being provided by a party other than PSE, then Participant shall refund to PSE an amount equal to the ratio of the unused Measure Life of the measure( s) to the total Measure Life of such Conservation Measure(s) multiplied by the dollar amount of the Grant with respect to such Conservation Measure(s). 8. Entire Agreement. This Agreement is subject to the terms of the filed Electric Schedule 83 and Gas Schedule 205 and 251 tariffs, which are incorporated herein by this reference. This Agreement sets forth the entire agreement between the parties and supersedes any and all prior agreements with respect to the Conservation Measures. No change, amendment or modification of any provision of this Agreement shall be valid unless set forth in a written amendment to this Agreement signed by both parties. PUGET SOUND ENERGY By: PARTICIPANT By:~~~t- Print Name: jl. ?a...-t J C!.o xc> f\ Title: x ~~-k-t0a.,ky t:> lUlSI \:r)". rha..V1crv FederalTaxI.D.No.:~ CH-looOt2.3I Name: Bill Younger Title: Mgr., Energy Efficiency Services Form E&G 9/10/02 DA TE SUBMITTED: May 7, 2008 BILL # 08 -/30 AGENDA BILL CITY OF BREMERTON CITY COUNCIL 7C, ........................................................................................ SUBJECT: Resolution # ..30'-'0 with Port of Bremerton to provide engineering services for construction of a water main. Committee Meeting Date: May 14,2008 COUNCIL MEETING Date: May 21, 2008 Department: Engineering Presenter: Michael Mecham Phone: 473-5288 SUMMARY: Palmer Marine LLC is expanding and relocating their marine manufacturing facility to a location in SKIAjust east of the airport. A new water main is needed to serve this new facility. The Port of Bremerton has obtained a CTED for construction of the water main. The grant requires that a resolution be passed by the City as to our commitment to provide engineering services. ATTACHMENTS: 1.) Council Summary; 2.) Resolution; 3.) Aerial Photo. FISCAL IMPACTS (Include Budgeted Amount): The City is contracting with RH2 Engineering Inc. to do the design. Their fees are $28,567. The estimates cost for construction administration is $12,000. Monies are available in the 2008 Water Capital budget in Distribution Main Improvements. APPROVALS: '/'----// /7 ~;/ / / DEPARTMENT DIRECTO(.,._~::2J~ ~-t/f-' CITY ATTORNEY: FINANCE DIRECTOR: MA YOR: COMMITTEE CHAIR COUNCIL PRESIDENT: ~ - /// ~ . --:;~ ~-, ~-t7 ~. . ~? , CONSENT AGENDA GENERAL BUSINESS PUBLIC HEARING 0 RECOMMENDED MOTION: Move to pass Resolution #~ approving engineering services for the construction of a water main with the Port of Bremerton. COUNCIL ACTION: 0 Approve 0 Deny 0 Table o Continue 0 No Action T:\ALL USERS\WOODS\Agenda Bills\2008\Resolution SKIA Palmer\agendabiIUorm.doc COUNCIL SUMMARY PORT OF BREMERTON RESOLUTION BACKGROUND: The Port of Bremerton is promoting the industrial development of lands in and adjacent to SKIA. Palmer Marine LLC has outgrown their existing marine manufacturing facility and needs to relocate. A parcel located east of the airport that is part of the Palmer holdings has been identified as a location for the relocation. To provide fire suppression and domestic water demands it is necessary to extend the water approximately 2500 lineal feet. The water system at the Port is owned and operated by the City. The Port of Bremerton obtained a CTED grant for $555,400 for construction of the water main. In our conversations with Port officials, the Department of Public Works and Utilities was asked to provide engineering services for the construction of the pipeline. These services would be "in-kind" services and be credited towards the match for the grant. As part of the grant, the State asked the City to pass a resolution to demonstrate our commitment to provide engineering services. FINANCIAL: The 2008 Water Capital budget is $1,000,000 for water transmission main improvements. These funds will come from that source. The City has contracted with RH2 Engineering to perform the design. The cost of these services is $28,567. Engineering staff will provide construction administration services at an estimated cost of $12,000. Council Summary May 2008 RESOLUTION NO. ~ A RESOLUTION of the City Council of the City of Bremerton, Washington authorizing the City to participate with the Port of Bremerton in a State of Washington Community Economic Revitalization Board Grant by providing construction of a water main in the City's W-517 pressure zone extending water service to a portion of the South Kitsap Industrial Area and Palmer Marine LLC at Bremerton National Airport, Washington. WHEREAS, the current water system serving Bremerton National Airport (BNA) terminates at the north end of Runway 1 and this is the agreed upon source of water for further land development in the area, and WHEREAS, there is a need to expand water service to the east side of the airport runway to allow for future aviation use development as set forth in FAA approved 20 year Master Plan for BNA, and WHEREAS, further extension of this water system would provide for water service to the 3,500 acres of the South Kitsap Industrial Area (SKIA) which currently is void of water infrastructure, and WHEREAS, development of this needed water utility infrastructure would help develop the land and make it more attractive for business growth, and WHEREAS, Palmer Marine LLC is a locally established boat building manufacturer that needs to expand and would relocate to land adjacent to the Port owned airport, and WHEREAS, the preferred location for Palmer Marine LLC and adjacent areas which have high potential for industrial development is devoid of water service, and WHEREAS, if water service is not provided, Palmer Marine will exercise an opportunity to move out of state, and WHEREAS, the Port of Bremerton has limited funds for such a public water extension project and other important projects are competing for these funds, and WHEREAS, the Community Economic Revitalization Board provides grants for infrastructure for industrial development to retain and create jobs. WHEREAS, the Community Economic Revitalization Board has granted the Port of Bremerton funds in the amount of $555,400 to construct a water main to the aforementioned proposed development; and 1 Palmer Marine Watermain WHEREAS, the City of Bremerton will provide professional services for design and construction management for the project; and WHEREAS, the City of Bremerton will provide construction of a water main in the City's W-5l7 pressure zone which will be funded from the grant proceeds, NOW THEREFORE: THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON DOES HEREBY RESOLVE AS FOLLOWS. SECTION 1. The City of Bremerton Public Works and Utilities Department will provide professional services for design and construction management of the approximately 2500 lineal feet of new water main which will provide water service to approximately 3500 acres of SKIA including the proposed Palmer Marine LLC site. The construction of the project will be funded with proceeds from the Community Economic Revitalization Board Grant. SECTION 2. Severabilitv. If anyone or more sections, subsections, or sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of the Resolution and the same shall remain in full force and effect. SECTION 3. Effective Date. This Resolution shall take effect and be in force immediately upon its passage of PASSED by the City Council of the City of Bremerton, Washington the _ day ,2008 WILL MAUPIN, Council President APPROVED AS TO FORM: ATTEST: ROGER A. LUBOVICH, City Attorney CAROL ETGEN, City Clerk R:\Legal\Legal\Resolutions\Public Works\SKIA Palmer resolution (3).doc 2 Palmer Marine Watermain