HomeMy WebLinkAbout4629 Contract Number 4629
Vendor: SOUTH KITSAP FIRE & RESCUE
Subject* Exchange of First Response Fire Protection & EMS
Services
Department. Fire
File Class LEG 12 -1
Begin Date. 4/10/2007
End Date* 4/12/2012
Review Date 6/15/2011
Vault Date • a1D
Comments- Indefinite Term - See Agreement for fees - Termination
w /60 days written notice Review date for tracking only
EXHIB IT C
' ` AMENDMENT NO. 1
TO INTERLOCAL AGREEMENT BETWEEN CITY OF BREMERTON &
SOUTH KITSAP FIRE AND RESCUE REGARDING EXCHANGE OF
FIRST RESPONSE FIRE PROTECTION & EMS SERVICES
This Amendment specifically amends the Interlocal Agreement Between City of
Bremerton & South Kitsap Fire and Rescue Regarding Exchange of First Response Fire
Protection & EMS Services entered into between the City of Bremerton and South Kitsap Fire
and Rescue on April 10, 2007.
All provisions in the Agreement shall remain in full force and effect except as expressly
modified by this document.
For valuable consideration and by mutual consent of the parties, the modifications to the
Agreement are as follows:
Section 5 of the Agreement entitled Service Fees is hereby amended to read as follows:
5. Service Fees. Each time a party acts as first responder into the
jurisdictional service area of the other party, as identified in section 1 or 2 of this
Agreement, regardless of the nature of the call, the responding party shall charge
� a fee to the other party of Sh�O.00 for its services. On a quarterly basis, the
parties shall meet and reach agreement on the number of first response calls each
made into the service area of the other party as identified in sections 1 and 2
hereof. The parties shall use CenCom and their own Records Management
System data to cooperatively determine the number of first response calls made
by on party into the other's jurisdictional service area. The party who makes
more calls into the other party's service area shall bill the other party at the rate of
� S6�0.0O for each `bverage" call. For instance and by way of illustration, in a
� given quarter, if the City's fire department makes 98 first response calls into
ROCKY POINT and NAVY YARD CITY, and South Kitsap Fire makes 7 first ,
response calls into GOLD MOUNTAIN, the "overage calls" made by the City
would be 92. Under these circumstances, the City would pay no fees to South
I Kitsap Fire, but South Kitsap Fire would pay the sum of S�y,�OO.UOto the City
(�6>O x 92 "overage" calls made by the City).
AMENDMEI�IT NO. 1
TO INTERLOCAL AGREEMENT - 1
IN WITNESS WHEREOF, the parties have executed this Amendment on the day
and year indicated below.
CITY OF MER SOUTH KISTAP FIRE AND RE5CUE
By: Cary Bozeman By: avid Gelsleichter
Its: Mayor Its: Board Chair
DATE: C3�0/D�
DATE:
ATTE T:
�
By: Carol E gen / By: Wayne Senter
Its: City Clerk Its: Fire Chief
DATE:� Q� DATE:
APPROVED AS TO FORM: ATTEST:
er Lubovic ,' orney By: Richard Gross
Its: Board Secretary
DATE:
AMENDMENT NO. 1
TO INTERLOCAL AGREEMENT - 2
Navy Yard City/ Rocky Point
Response Area
Area 2005 2006 2007 (10 Months) TOTAL
SKFR (By City) 2007
NYC 256 249 60 201
Rocky Point 136 157 32 108
Average
TOTAL 392 406 92 309 401 400
Gold Mountain g
303
City Received $151,550 Plus Transport Fees in 2007 for 303 responses
303 X $500 = $151,500
The Proposed increase of $150 would generate an additional $60,000
Contract Number:
Vendor:
Subject:
Department:
File Class:
Begin Date:
End Date:
Review Date:
Vault Date:
Comments:
4629
SOUTH KITSAP FIRE & RESCUE
First Response Fire Protection - Exchange of
Fire
LEG 12-1
04/10/2007
06/15/2011
Indefinite Term
Termination w/60 day written notice
Review date for tracking only
INTERLOCAL AGREEMENT BETWEEN
CITY OF BREMERTON & SOUTH KITSAP FIRE AND RESCUE
REGARDING EXCHANGE OF
FIRST RESPONSE FIRE PROTECTION & EMS SERVICES
THIS AGREEMENT is entered into thisLotLday of 6(-fA-<"{J ,2007,
between the CITY OF BREMERTON, a Washington municipal corporation, hereinafter
referred to as "City", and SOUTH KITSAP FIRE AND RESCUE, a Washington municipal
corporation, hereinafter referred to as "South Kitsap Fire". Herein, City and South Kitsap Fire
shall also be generically referred to together as "parties", or singularly as "party".
Washington State's Interlocal Cooperation Act, RCW, Chapter 39.34, encourages local
government units to enter into agreements with one another on a basis of mutual advantage in
order to make the most efficient use of their resources for the benefit of their respective citizens.
Washington's legislature, through Chapter 52.33 RCW, has set forth its intent that fire
protection agencies establish and monitor performance standards to the end that response times
concerning fires and emergency medical services (EMS) may be monitored and improved to the
end that the public will be better and more timely served.
The parties each provide fire protection, fire suppression, and emergency medical
services, primarily within their respective jurisdictions in Kitsap County.
The City and South Kitsap Fire currently cooperate with one another through mutual aid
agreements, and on a request basis, for assistance from one to the other.
Recently, the parties reviewed response times within various portions of their respective
jurisdictional service areas, and determined first response fire and EMS services to certain of
those areas could be more timely provided by the other party. "First responder" means the first
fire protection/EMS units sent to a particular area according to information contained in the
dispatch cards at CenCom. .
The purpose of this Agreement is to establish what portions of each party's jurisdictional
fire and EMS service areas will be served by the other party acting as the first responder, to the
end that the most timely and efficient fire suppression and EMS services may be provided to
those areas.
INTERLOCAL AGREEMENT
REGARDING EXCHANGE OF
FIRST RESPONSE FIRE PROTECTION & EMS SERVICES
030707
Page 10f6
NOW, THEREFORE, in consideration of the foregoing recitals, and the
promises and covenants of the parties hereinafter set forth, they agree as follows:
1. First Response Services Provided by the City to South Kitsap Fire. The City
shall provide first alarm fire protection and EMS services (Basic Life Support [BLS] and
Advanced Life Support [ALS]) to the following portions of South Kitsap Fire's jurisdictional
service area: ROCKY POINT and NA VY YARD CITY. Specifically, the boundaries of the
ROCKY POINT and NA VY YARD CITY service areas are identified on the map set forth on
the attached "EXHIBIT A", which by this reference is incorporated herein.
2. First Response Services Provided by South Kitsap Fire to the City. South Kitsap
Fire shall provide first alarm fire protection and EMS services (Basic Life Support [BLS] and
Advanced Life Support [ALS]) to the following portion of the City's jurisdictional service area:
GOLD MOUNTAIN. Specifically, the boundaries of GOLD MOUNTAIN's service area are
identified on the map set forth on the attached "EXHIBIT B", which by this reference is
incorporated herein.
3. CenCom Dispatch Run Cards. The dispatch run cards maintained and followed by
CenCom's dispatchers shall be changed by the party representatives pursuant to Section 8 of this
agreement, to reflect the first responder obligations established in this Agreement.
4. Incident Command. When one party responds into the other party's jurisdictional
service area as a result of this Agreement, incident command shall be determined according to
the Incident Command System protocol followed by the parties.
5. Service Fees. Each time a party acts as first responder into the jurisdictional service
area of the other party, as identified in section 1 or 2 of this Agreement, regardless of the nature
of the call, the responding party shall charge a fee to the other party of $500.00 for its services.
On a quarterly basis, the parties shall meet and reach agreement on the number of first response
calls each made into the service area of the other party as identified in sections 1 and 2 hereof.
The Parties shall use CenCom and their own Records Management System data to cooperatively
determine the number of first response calls made by one party into the other's jurisdictional
service area. The party who makes more calls into the other party's service area shall bill the
other party at the rate of $500.00 for each "overage" call. For instance and by way of
illustration, in a given quarter, if the City's fire department makes 98 first response calls into
ROCKY POINT and NAVY YARD CITY, and South Kitsap Fire makes 6 first response calls
into GOLD MOUNTAIN, the "overage calls" made by the City would be 92. Under these
circumstances, the City would pay no fees to South Kitsap Fire, but South Kitsap Fire would pay
the sum of $46,000.00 to the City ($500 x 92 "overage" calls made by the City).
6. Ambulance Transport BilliDl!S. It is agreed that, because of Medicare
requirements, that billings for ambulance transport shall originate from the transporting agency
and be billed direct! y to the person transported.
INTERLOCAL AGREEMENT
REGARDING EXCHANGE OF
FIRST RESPONSE FIRE PROTECTION & EMS SERVICES
030707
Page 2 of 6
7. A2reement Evaluations & Modifications. The parties shall meet twice a year, in
August and February, to review implementation of this Agreement and its terms, and how such
implementation may be improved, and/or what Agreement changes should be made. The
delegation from each party shall consist of: the fire chief, or his/her designee; a representative
from the firefighter's union; and a member of the fire agency's operations' division.
At such meetings, possible changes in the agreed upon response areas identified in
sections 1 and 2 hereof, shall be discussed and tentatively agreed upon. After any such modified
response areas have been approved by the governing body for each party, they shall be reflected
in a modified EXHIBIT A and/or EXHIBIT B to this Agreement, which modified exhibit shall
be dated and signed by designated representatives from each party and replace the prior
EXHIBIT A or EXHIBIT B.
Any changes to the body of the Agreement recommended by the delegations from each
party, after being approved by the governing body for each party, shall be memorialized in an
amended Agreement which shall be duly enacted by the parties. Provided, however, if the only
change involves a change in compensation, such change shall be memorialized in and added
"EXHIBIT C" to the Agreement, which shall be dated and signed by designated representatives
from each party. As the compensations set forth in EXHIBIT C changes, such changes shall be
reflected in a new EXHIBIT C, dated and signed by representatives designated by each party,
which new EXHIBIT C shall replace the prior EXHIBIT C.
8. Party Representatives. Each party shall designate one of its members to act as its
representative to the other party, should the other party have any questions, comments, and/or
concerns regarding implementation of this Agreement. Each party shall keep the other party
appraised, on a current basis, of the name and contact information for its representative.
Initially, the representative for South Kitsap Fire shall be L,f.lf4LI / '<1~A;t t-.l./u
and the representative for the City Fire Department shall be
Q-L./ '€-n~1L
9. Non-Assi2nment of A2reement Obli2ations. Neither party shall assign the
obligations placed upon it hereunder to any third party unless specifically approved by the other
party in writing.
10. Hold Harmless Provisions. Each party shall be solely responsible and liable for the
consequences of any negligent or wrongful act, or failure to act, by its employees,
representatives, and/or agents, in carrying out its obligations hereunder; and such party shall hold
the other party harmless from all said wrongful conduct, and shall indemnify the other party from
any and all losses of every kind and nature, including attorney fees and costs, arising from any
claim or action related to its sole negligence.
11. Financial Considerations. The Interlocal Cooperation Act requires that the parties
INTERLOCAL AGREEMENT
REGARDING EXCHANGE OF
FIRST RESPONSE FIRE PROTECTION & EMS SERVICES
030707
Page 3 of 6
establish how their joint undertaking pursuant to the Interlocal Cooperation Act shall be financed
and what joint budget(s), if any, will be maintained. In answer to that statutory directive, each
party shall be solely responsible for its own costs incurred in carrying out the terms of this
Agreement; no joint financial accounts or arrangements shall be established. Also, no joint
budget shall be maintained regarding implementation of this Agreement; each party shall make
adequate provisions in its own agency budget for carrying out all its obligations hereunder.
12. Mana2ement of A2reement. The parties will not establish any separate legal or
administrative entity to manage the duties of each under this Agreement.
13. ACQuirin2, Holdin2, & Disposin2 of Jointlv Acquired Property. The Interlocal
Cooperation Act requires that the parties establish how property will be acquired, held, and
ultimately disposed of. It is not anticipated they will jointly acquire any property, either real or
personal, in carrying out the terms of this Agreement. The property of either party used in
implementing this Agreement shall remain that party's sole property and under the party's sole
control. If the parties do jointly acquire any property for the administration of this agreement,
prior to doing so, they shall reach written agreement as to what each will contribute to acquire
the property, who shall be in charge of acquiring and managing the property, and how it will be
held and ultimately disposed of at the time of this Agreement's termination.
14. Cooperation I Disputes. The parties shall strive to cooperate with one another in all
reasonable respects, and at all reasonable times, so the terms and spirit of this Agreement may be
fully implemented for the benefit of both parties and the public they serve.
If any disputes arise between the parties regarding this Agreement and its implementation
and/or interpretation, they shall both strive in good faith to settle all such disputes in a timely and
reasonable manner at the lowest possible level, with each being mindful and reasonably
accommodating of the interests and concerns of the other party.
15. Duration I Termination I Notices. This Agreement shall remain in effect
indefinitely until terminated by either party according to the provisions of this section. It may be
terminated by either party at any time and without cause, by the terminating party submitting
written notice to the other party of its intent to terminate this Agreement at least 60 days in
advance of the termination date, which termination date shall be set forth in the notice and occur
on the last day of the month stated in the termination notice.
For purposes of receiving written notices under this Agreement from each other, the
contact persons and addresses for submitting notices to the other is as follows:
INTERLOCAL AGREEMENT
REGARDING EXCHANGE OF
FIRST RESPONSE FIRE PROTECTION & EMS SERVICES
030707
Page 4 of 6
CITY OF BREMERTON FIRE DEPARTMENT
c/o CHIEF AL DUKE
911 Park Avenue
Bremerton, W A 98337
SOUTH KITSAP FIRE AND RESCUE
c/o CHIEF WAYNE SENTER
1974 Fircrest Drive SE
Port Orchard, W A 98366
If the name or address of the contact person for either party ever changes, that party shall
promptly notify the other party of its new contact person and/or address for the receipt of notices.
All notices hereunder shall be deemed delivered to the receiving party two business days after
being deposited for mailing at a U.S. mail postal drop in Western Washington.
16. Complete A2reement. This Agreement constitutes the full and complete agreement
of the parties as to the matters contained herein. No other verbal or prior written understandings
shall be provided with any legal effect whatsoever. Any amendments hereto shall be in writing
and signed by both parties.
17. Execution in Counterparts. This Agreement may be simultaneously executed in
several counterparts, each of which shall be an original and all of which shall constitute but one
and the same instrument.
18. Approval of Parties. The Bremerton City Council duly considered and entered into
this Agreement at its regularly scheduled council meeting held on the~ day of
~ ' 2007, and authorized the individuals signing this Agreement hereafter to sign
the s me on its behalf. .
South Kitsap Fire's board of commissioners duly considered and e tered into this
Agreement at its regularly scheduled board meeting held on the~ay of
2007, and authorized the individuals signing this Agreement hereafter to sign
behalf.
19. A2reement to be Filed with County Auditor. Pursuant to RCW 39.34.040, this
interlocal Agreement shall be filed with the Kitsap County Auditor by South Kitsap Fire as soon
as reasonably practical after both parties have duly executed it. The filing party shall thereafter
provide a fully conformed/filed copy hereof to the other party.
INTERLOCAL AGREEMENT
REGARDING EXCHANGE OF
FIRST RESPONSE FIRE PROTECTION & EMS SERVICES
030707
Page 5 of 6
IN WITNESS WHEREOF, the parties have signed this Agreement, as of the dates
appearing by their respective signatures, to evidence their consent to all its terms:
CITY OF BREMERTON
ge;
by: .
CARY BOZEMAN, Mayor
-~Signing: 4JO~7
Attested to:
by:
Date of Signing: 410~ 7
SOUTH KITSAP FIRE AND RESCUE
by:k~~
DA VII)" GELSLEICHTER, Board Chair
Date of Signing:
>(2- 2-/07
Date of Signing: "3/2 2. /0 7
::tesZ/J ~
RICHARD GROSS, Board Secretary
Date of Signing:
3/2 2- /07
INTERLOCAL AGREEMENT
REGARDING EXCHANGE OF
FIRST RESPONSE FIRE PROTECTION & EMS SERVICES
030707
Page 6 of6
"EXHIBIT A"
(* Attach map, and any other description, that clearly identifies the boundaries of the ROCKY
POINT and NAVY YARD CITY fire and EMS response areas.)
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