HomeMy WebLinkAbout05/02/2007 AGENDA
FILE
CITY COUNCIL 345 6th Street, Suite 600, Bremerton, WA 98337-1873 D (360) 473-5280
-
***AMENDED***
MAY 2, 2007
CITY COl:JNCIL MEETING AGENDA
1. PRE-COUNCIL STUDY SESSION: 5:00 - 5:30 P.M. in COUNCil CONFERENCE ROOM 603
A. General Council Business
B. Executive Session to discuss "Pending Litigation" per RCW 42.30.110(1 )(i)
2. CALL TO ORDER: 5:30 P.M. in CHAMBERS lOCATED ON FIRST FLOOR
A. Pledge of Allegiance
B. Invocation
3. MAYOR'S REPORT
4. PUBLIC RECOGNITION & ANNOUNCEMENTS
5. CONSENT AGENDA
A. Claims & Check Register (#AB07-093)
B. Minutes of Meeting - April 18, 2007 (#AB07-094)
C. Minutes of Meeting - April 25, 2007 (#AB07-095)
D. Ordinance No. 5006, amending Chapter 9A.12 of the Bremerton Municipal Code relating to the
definition of a "Public Place" (#AB07-096)
E. Bremerton Tunnel Construction Cooperative Agreement, Supplement No.1 with the Washington
State Department of Transportation (WSDOT); and Purchase of Streetlight Standards from
SPRING CITY ELECTRICAL MANUFACTURING COMPANY (#AB07-097)
F. Shelter Plus Care Program Annual Renewal Contract with AGAPE UNLIMITED, Project Sponsor
(#AB07-098)
G. Ordinance No. 5007, amending Section 2.92.040 of the Bremerton Municipal Code relating to
insurance, self-insurance, and pooled coverage programs (#AB07-099)
H. Budget Adjustment to the 2007 Risk Management Fund (#AB07-100)
I. Budget Amendment for 2006 Carry Forward Items (#AB07-1 01)
J. Budget Amendment for additional principal payments on the Conference Center variable rate
debt obligation (#AB07-1 02)
K. Budget Amendment for additional street maintenance supplies (#AB07-103)
6. GENERAL BUSINESS
A. Amendment to 2007 Budget for General Fund allocation to 2007 recipients of CDBG funding
(#AB07-104)
CONTINUED ON BACK...
&I Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special
accommodations should contact the City Clerk's Office at (360) 473-5323 by noon on the Monday preceding the
Council meeting.
7. PUBLIC HEARINGS
A. Public Hearing & Resolution No. 3030 to adopt the 2008 CDBG/HOME Policy Plan (#AB07-105)
B. Public Hearing & Ordinance No. 5008 to amend Section 17.04.040 "Buildings & Construction";
and several minor amendments to Title 20 "Zoning Code" of the Bremerton Municipal Code
(#AB07-106)
8. COUNCIL MEMBER REPORTS
9. ADJOURNMENT OF CITY COUNCIL BUSINESS MEETING
CITY COUNCIL STUDY SESSION
Immediately following the City Council Meeting, the Council Members will reconvene in COUNCIL
CONFERENCE ROOM 603 to hear a presentation on the following item. Please note that no action will be
taken, and the content of this item is subject to change...
1. Proposed ordinance to establish a Cable Television Franchise Agreement with COMCAST OF
WASHINGTON IV, INC. - Laura Lyon, Finance Director
&I Americans with Disabilities Act (ADA) accommodations provided upon request. Those requiring special
accommodations should contact the City Clerk's Office at (360) 473-5323 by noon on the Monday preceding the
Council meeting.
CITY COUNCIL MEETING
SPEAKERS LIST
PLEASE NOTE THAT ALL REQUESTS FOR INFORMATION FROM THE CITY OF
BREMERTON MUST BE SUBMITTED IN WRITING.
THANK YOU.
PLEASE PRINT YOUR NAME BELOW IF YOU PLAN TO
SPEAK DURING THE COUNCIL MEETING TONIGHT
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DATE SUBMITTED:
BILL# (}7-a'j"3
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
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.E..........B..E...B..B.R.E~.~E.~...b.E...M.........R.a.E..~...cu...me.~mR~E...E...DEe.el
SUBJECT:
Claim & Checks Register Approval
COlmnittee Meeting Date:
COUNCIL MEETING Date: S ---.;( - (j 7
Department: Financial Services
Presenter: Cathy Johnson
Phone:
SUMMARY:
ATTACHJ\1ENTS:
FISCAL IMPACTS (Include Budgeted Amount):
APPRO V ALS:
DEP ARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
CONSENT AGENDA [3J I
FISC:\l/BUDCET.
-OPERATIONS:- ~F.
COUNCIL PRESIDENT: ~~ t . 'y$P'
RECO:M:MENDED MOTION: Move to approv:. .
1) Check#'s ,~/&:'?>//- 3J;;.~L
EFT's
709;;;(- 7//)
$
99~ 09 ~ft;;;C
I
2) Regular Payroll for
$
3) Retiree Payroll for
$
COUNCILACTION:~pprove .0 Deny 0 Table
o Contillue 0 No Actioll
DATE SUBMITTED: A-prli
/q . UJo7
. I
. AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
BILL# 07- Oq~4-
58
........................................................................................
SUBJECT: City Council Meeting Minutes
for meeting of
ltp6 \ \ 1(3 ,2-0 07
Committee Meeting Date:
COUNCIL MEETING Date:
Department:
Presenter:
N/A
mo.,~ ;) i ;;:Loo7
City ouncil
Will Maupin,
Council President
(360) 473-5280
Phone:
SUMMARY: Attached is a summary of the City Council Meeting held A-pr'. \ \ <0) ;).0 07
ATTACHMENTS: Meeting Minutes for Afi~' Ie J ~Do70
FISCAL IMPACTS (Include Budgeted Amount): N/A
APPROV ALS:
DEPARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
Council President
N/A
N/A
N/A
COMMITTEE CHAIR
COUNCIL PRESIDENT:
N/~
~~J .
'" :v~
CONSENT AGENDA IT
GENERAL BUSINESS 0
PUBLIC HEARING 0
RECOMMENDED MOTION: Move to approve the Consent Agenda as presented.
COUNCIL ACTION: 0 Approve 0 Deny 0 Table
o Continue 0 No Action
DIGITAL RECORDING
CITY COUNCIL MEETING MINUTES
Wednesday, April 18, 2007
The weekly meeting of the City Council of the City of Bremerton was called to order in the City
Council Chambers, of the NORM DICKS GOVERNMENT CENTER 345 6th Street, Bremerton, Washington,
Wednesday, April 18, 2007, at 5:30 PM, with Council President Will Maupin presiding. Council
members present were Nick Wofford, Carol Arends, Dianne Robinson, Mike Shepherd, Wendy
Priest, Adam Brockus, Cecil McConnell, and Brad Gehring. Also present were City Attorney Roger
Lubovich; City Clerk Paula Johnston; and Legislative Assistant Lori Smith.
The Pledge of Allegiance was led by Council Member Cecil McConnell followed by the invocation
provided by Pastor Eric Roberts of New Life Assembly.
President Maupin announced that a Pre-Council Session to discuss General Council Business was
held prior to the meeting.
MAYOR'S REPORT
. Announced that a Ribbon Cutting Ceremony would take place at 12:30 PM on Friday, April 20
for the Grand Opening of Kitsap Lake Storage located at 6400 Kitsap Way;
. Thanked Gary Sexton for all the extraordinary work he has done regarding Harborside Park;
and reminded everyone that a Reception would be held on Friday, May 4 from 3:00 to 5:00
PM for the contractors and Public Officials; and the Public Grand Opening would be on
Saturday, May 5 from 10:30 AM to 5:00 PM with the Ribbon Cutting Ceremony beginning at
12:00 Noon.
PUBLIC RECOGNITION & ANNOUNCEMENTS
Carol Arends announced the Charleston Clean-Up event would be held Friday, April 27 from 11 :00
AM to 7:00 PM; and Saturday, April 28 from 9:00 AM to 6:00 PM. The event is sponsored by the
Charleston Business Association, and refreshments will be served. For more information, please call
"Beth" at (360) 405-4341 or "Jill" at (360) 479-1661.
Nick Wofford invited citizens to attend the "Parks & Open Space Plan Update" public meeting to be
held at 5:30 PM on Thursday, April 19 in the Bremerton High School Library.
Adam Brockus announced that the "Non-Motorized Transportation Plan" would be discussed at the
next District 3 Community Meeting on Tuesday, April 24, 2007 from 7:00 to 8:30 PM at the Bremerton
Senior Center located at East 13111 & Nipsic Avenue in Manette.
Brad GehrinQ reminded Bremerton residents about the Spring Clean-Up event next week from
Monday, April 23 to Saturday, April 28; and the Grand Opening & Open House of the new Police
Headquarters (in the former Kitsap Federal Credit Union Building) on Friday, April 27 at 10:30 AM.
Robert Gilman asked for clarification on a City Ordinance regarding the legality of running multiple
taxis in and out of a private residence. President Maupin encouraged Mr. Gilman to submit his
concerns in writing to address his issues. Mr. Lubovich suggested that Mr. Gilman speak to
Assistant City Attorney Ken Bagwell to receive more information.
Lori Oberlander with Habitat for Humanity provided an update on the Hope Project; and announced
that there is a paint sale at the Builder's Bargains Store. For more information, please visit the
website http://www.kitsaphabitat.orq.
Don Larson reiterated information about the upcoming 17'h Annual Sinclair Inlet Clean-Up on
Saturday, April 21,2007 from 11 :00 AM to 2:00 PM; and would like to work with the City's Parks
Department to purchase trees for planting in various locations of the City.
City Council Reg. Mtg. Minutes
Wednesday, April 18, 2007
Page 2 of 4
CONSENT AGENDA
A. Check Numbers 316110 through 316278; and EFT-7070 through EFT-7078 in the amount of
$746,000.42 for the period ending April 15, 2007 (#AB07-080)
B. Minutes of Meeting - April 4, 2007 (#AB07-081)
C. Minutes of Meeting - April 11, 2007 (#AB07 -082)
D. Capital Purchase of Cameras and Miscellaneous Equipment for BKAT Studio from VTP (VIDEO
TAPE PRODUCTS) INC. (#AB07-083)
E. Acceptance of Public Works Trust Fund Loan Agreement No. PW-07-962-004 (#AB07-084)
F. Acceptance of Public Works Trust Fund Loan Agreement No. PW-07-962-005 (AB#07-085)
G. Acceptance of Public Works Trust Fund Loan Agreement No. PW-07-962-006 (#AB07-086)
H. Resolution No. 3028 establishing a hearing date of May 16, 2007 to vacate portions of the alley
between Burwell and 4th Street, and Washington and Pacific Avenue (#AB07-087)
I. Resolution No. 3029 establishing a hearing date of May 16, 2007 to vacate a portion of former
County Road No. 305, adjacent to Marine Drive (#AB07-088)
J. State Participating Agreement with the Washington State Department of Transportation
(WSDOT) for Hot Mix Asphalt Overlay of State Route 3 On-Ramp (#AB07-089)
There were no comments from the public.
05:53:55 M/S/C/U (Priest/Arends) Move to approve the CONSENT AGENDA as presented.
GENERAL BUSINESS
6A- ORDINANCE NO. 5005 AMENDING CHAPTERS 10.12 AND 13.04 OF THE BREMERTON
MUNICIPAL CODE TO UPDATE PROVISIONS RELATING TO PARKS (#AB07-090): Wvn
Birkenthal, Parks & Recreation Director explained that the proposed ordinance updates current
provisions of the Bremerton Municipal Code relating to Parks in order to better utilize City park land in
the Harborside District and to comply with current laws.
Bob Vermeers asked the Council to reconsider the skateboarding restriction since during the last
discussion there was a lot of support for skateboarding in the downtown area.
Mrs. Arends and Mr. McConnell offered comments in support of the ordinance.
Mr. Maupin emphasized that a skate park was built so children would have a place to skateboard
safely rather than cause damage to downtown properties which was happening prior to the
restrictions.
05:59:35 M/S/C/U (Wofford/Shepherd) Move to pass Ordinance No. 5005 amending Chapters 10.12
and 13.04 of the Bremerton Municipal Code relating to Parks.
6B - INTERLOCAL AGREEMENT AMENDMENT NOS. 3. 4. 5 AND 6 BETWEEN THE CITY OF
BREMERTON AND KITSAP COUNTY FOR IMPROVEMENTS OF STATE ROUTE 304. NAVY
YARD HIGHWAY (#AB07-091): Michael Mecham, City Engineer, provided a Power Point
presentation to illustrate that the City of Bremerton and Kitsap County seek to incorporate additional
work into the SR304 Transportation Improvement Project (TIP), Navy Yard Highway Phase. These
improvements include replacing the existing County sanitary sewer line, upgrades to the proposed
storm system, new street lighting, and maintenance of the landscaping. These will be completed as
amendments to existing Interlocal Agreement No. 3829 with Kitsap County, and will allow the
improvements to be constructed with the City project.
City Council Reg. Mtg. Minutes
Wednesday, April 18, 2007
Page 3 of 4
There were no comments from the public.
Mr. Gehring commented how much better the corridor appears since the Gateway Project began and
commended staff for bringing this project to completion.
Mrs. Priest asked if the streetlights will match the standard used on Burwell Street; and if a bike lane
would be included. Mr. Mecham answered yes to both questions.
Mrs. Arends hoped that the State will continue to be involved with improvements possibly extending
all the way to Gorst.
Mr. Maupin believed the process of the project has been interesting and was pleased to see that it is
nearly completed.
06:13:05 M/S/C/U (Arends/Brockus) Move to approve Interlocal Agreement Nos. 3,4,5, and 6
between the City of Bremerton and Kitsap County for improvements of SR 304/Navy Yard Highway;
and authorize the Mayor to finalize and execute the amendments with substantially the same terms
and conditions as presented.
COUNCIL MEMBER REPORTS
Nick Wofford reminded everyone that next week is "National Volunteer Week" and encouraged
everyone to find at least a few hours to donate to a worthy cause; again reminded citizens that there
are several City Boards and Committees that have openings; encouraged people to donate blood;
and lastly, wished Will a happy birthday on Monday.
Carol Arends reiterated information about the clean-up events next week.
Mike Shepherd also encouraged involvement in the clean-up events; and commented on a
neighborhood meeting held last Saturday to discuss ideas for the downtown sub-area plan.
Wendy Priest stated that the initial meetings included those residing within the downtown area, and
that the general public will have an opportunity to provide input on the downtown plan at a later time.
Adam Brockus provided the Survey Results Manette Bridge Replacement Project Open House held
on March 28.
Cecil McConnell pointed out that a possible tax increase to pay for increased construction costs of
the Manette Bridge was not included in the survey.
Brad Gehring reported on a trip to Olympia last Monday to attend a ceremony where the Medal of
Honor was presented to Lt. Col. Bruce Crandall, and referred to events that were also featured in the
Mel Gibson film "We are Soldiers".
Will Maupin thanked Adam Brockus for his work on the Manette Bridge Replacement Survey and
feels WSDOT underestimated the interest by the residents in the final results; and reported on his
attendance at the Kitsap Transit Board Meeting this week.
With no further business, President Maupin adjourned the Council Meeting at 6:30 PM.
Prepared and Submitted by:
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LORI SMITH
Legislative Assistant
City Council Reg. Mtg. Minutes
Wednesday, April 18, 2007
Page 4 of 4
Attest:
PAULA JOHNSTON, City Clerk
WILL MAUPIN, City Council President
WM:PJ:ls:cg
DATE SUBMITTED: PrP(; I ;;Lfo/ ).007
BILL # 07- 09">.5
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
sC-.
........................................................................................
SUBJECT: City Council Meeting Minutes
for meeting of
A-P(; I ~ 5 j 2J::;o 7
Committee Meeting Date:
COUNCIL MEETING Date:
Department:
Presenter:
N/A
(!}.~v ~) d-007
Ot CouncIl
Will Maupin,
Council President
(360) 473-5280
Phone:
SUMMARY: Attached is a summary of the City Council Meeting held ft ~i \ ;1.5 I ';L.c::>o 7.
0'
ATTACHMENTS: Meeting Minutes for A pc: I :2-5) 2007.
FISCAL IMP ACTS (Include Budgeted Amount): N/ A
APPROV ALS:
DEPARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
Council President
N/A
N/A
N/A
COMMITTEE CHAIR
COUNCIL PRESIDENT:
N/~
AU~//(?-~
CONSENT AGENDA [B/
GENERAL BUSINESS 0
PUBLIC HEARING 0
RECOMMENDED MOTION: Move to approve the Consent Agenda as presented.
COUNCIL ACTION: 0 Approve 0 Deny
o Table
,
o Continue 0 No Action
DIGITAL RECORDING
CITY COUNCIL MEETING MINUTES
Wednesday, April 25, 2007
The weekly meeting of the City Council of the City of Bremerton was called to order in the City
Council Chambers, of the NORM DICKS GOVERNMENT CENTER 345 6th Street, Bremerton, Washington,
Wednesday, April 25, 2007, at 5:30 PM, with Council President Will Maupin presiding. Council
members present were Nick Wofford, Carol Arends, Dianne Robinson, Mike Shepherd, Wendy
Priest, Adam Brockus, Cecil McConnell, and Brad Gehring. Also present were City Clerk Paula
Johnston; City Attorney Roger Lubovich; and Legislative Assistant Lori Smith.
The Pledge of Allegiance was led by Council Member Brad Gehrinq followed by the invocation
provided by Reverend Paul Meeker of our Saviour's Lutheran Church.
President Maupin announced that a Pre-Council Session was held at 5:00 PM in the Council
Conference Room to discuss General Council Business; and the Council will reconvene in the
Council Conference Room following this short business meeting for a STUDY SESSION to hear
presentations on upcoming agenda items.
PUBLIC RECOGNITION & ANNOUNCEMENTS
Brad Gehrinq announced the City of Bremerton's 2007 Spring Clean-Up event will continue until
Saturday, April 28 from 10:00 AM to 6:00 PM at the Oyster Bay Public Works Facility; and the Rotary
Club of East Bremerton will hold their 18th Annual "Blast from the Past" Dance and Car & Motorcycle
Show on Saturday, April 28 from 7:00 PM to Midnight at the Kitsap Sun Pavilion
Wendy Priest provided an announcement for a special benefit to raise funds for the Hathaway family
who were victims of a recent fire that claimed the life of 8-year old Ariana. The event is a cooperative
effort of local musicians, local businesses, Bremerton Eagles and Gospel Outreach of Kitsap County;
and will be held at the Bremerton Eagels club located at the corner of 6th & Washington on Sunday,
April 29 beginning at 2:00 PM. Parking will be available at the City Garage for a discounted rate.
Dianne Robinson announced the "Rebuild Together Kitsap" project at 1143 Hewitt on Saturday, April
28 from 9:00 AM to 4:00 PM; all day long; and there will be an Anderson Cove Community Meeting at
5:30 PM at Mataan Park on Monday, April 30 to discuss the Neighborhood Enhancement Program.
Carol Arends reminded the public about the Charleston Clean-Up event from Friday, April 27 from
11 :00 AM to 7:00 PM and on Saturday, April 28 from 9:00 AM to 6:00 PM. Refreshments will be
served and for more information please call Beth at (360) 405-4341; or Jill at (360) 479-1661.
Will Maupin mentioned that he takes advantage of the City's Spring Clean-up every year to rid his
yard of ivy and other fast growing plants, and complimented the Public Works staff for their help in
unloading his truck. He encouraged other City residents to also take advantage of this opportunity.
Ida Mae Cooper expressed her concern regarding a realtor's intention to short plat 1045 Walnut
Street, which is across the street from her residence; and asked the City to please keep their promise
to maintain their neighborhood as a single-family, low density, residential area.
CONSENT AGENDA
A. Check Numbers 316279 through 316310; and EFT-7079 through EFT-7091 in the amount of
$1,077,931.18; and Regular Payroll in the amount of $684,412.15 for the pay period ending April
15,2007 (#AB07-092)
There were no comments from the public.
05:44:50 M/S/C/U (Priest/Arends) Move to approve the CONSENT AGENDA as presented.
City Council Reg. Mtg. Minutes
Wednesday, April 25, 2007
Page 2 of 2
President Maupin asked the Council Members to reconvene in the Council Conference Room for a
STUDY SESSION to hear presentations on upcoming agenda items, and mentioned the public was
welcome to attend. With no further business, the Council Meeting was adjourned at 5:45 PM.
Prepared and Submitted by:
LO~~
Legislative Assistant
Attest
PAULA JOHNSTON, City Clerk
WILL MAUPIN, City Council President
WM:PJ:ls:cg
DATE SUBMITTED: April 19,2007
BILL # 07-- O~ (0
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
5D
.........am.aa.......aa..m.....aDa..md..o...g.............a..............m..............
SUBJECT: Ordinance No. 5oo(e
amending BMC Ch. 9A.12 relating to the
definition of "public place"
Committee Meeting Date: April 25, 2007
COUNCIL MEETING Date: May 2, 2007
Department: City Attorney's Office
Presenter: Roger A. Lubovich
Phone: 473-2345
SUMMARY: The cunent definition of "public place" in Chapter 9A.12 of the Bremelion Municipal
Code is inconsistent with Chapter 13.04 of the Bremerton Municipal Code relating to liquor in City
parks. The proposed ordinance amends Chapter 9A.12 of the Bremerton Municipal Code to update
the definition of "public place" to be consistent with BMC Chapter 13.04.
ATTACHMENTS: Proposed Ordinance
FISCAL IMPACTS (Include Budgeted Amount): None
APPRO V ALS:
DEPARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
COMMITTEE CHAIR
COUNCIL PRESIDENT:
CONSENT AGENDA "&Q'
GENERAL BUSINESS D
PUBLIC HEARING D
RECOMMENDED MOTION: Move to pass Ordinance No. 50 O(p
9A.12 relating to the definition of "public place".
amending BMC Chapter
COUNCIL ACTION: D Approve D Deny D Table
D Continue D No Action
ORDINANCE NO.
500 Cp
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, amending Chapter 9A.12 of the
Bremerton Municipal Code to amend the definition of Public Place
as it relates to liquor in public places to be consistent with BMC
913.04.140.
WHEREAS, the CUlTent definition of "public place" in Chapter 9A.12 of the
Bremerton Municipal Code is inconsistent with Chapter 13.04 of the Bremerton Municipal Code
relating to liquor in City parks;; and
WHEREAS, the City Council desires to amend Chapter 9A.12 of the Bremerton
Municipal Code to update the definition of "public place" to be consistent with BMC Chapter
13.04; NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Chapter 9A.12 of the Bremerton Municipal Code entitled
"Alcoholic Beverages" is hereby amended by adding a new section, Section 9A.12.020 entitled
"Public Places - Supplemental Definition" to read as follows:
Chapter 9A.12
ALCOHOLIC BEVERAGES
9A.12.010 ALCOHOLIC BEVERAGE CONTROL - ENFORCEMENT.
The following sections ofRCW Title 66, with the exception of those provisions
contained therein for which a violation constitutes a felony crime, are hereby adopted by
reference as currently enacted and as hereinafter amended from time to time, and shall be given
the same force and effect as if set forth herein in full, and wherever the word "title" or words
"this title" are used therein the same shall be construed to mean and refer to RCW Title 66, and
"this act" shall mean and refer to the Washington State Liquor Act:
RCW 66.04.010 Definitions.
RCW 66.04.011 "Public place" not to include certain parks picnic
areas.
Title liberally construed.
"Card of identification", "licensee", "store
employee" defined for certain purposes.
Unlawful acts relating to card identification and
certification card.
Permit for music and dancing upon licensed
premises.
Licensed premises open for inspection - Failure to
allow.
RCW 66.08.010
RCW 66.20.160
RCW 66.20.200
RCW 66.28.080
RCW 66.28.090
Alcoholic Beverages
RCW 66.44.010
Local officers to enforce law - Authority of board -
Liquor enforcement officers.
Sufficiency of description of offenses in complaints,
informations, process, etc.
Description of offense in words of statutes - Proof
required.
Proof of unlawful sale establishes prima facie
intent.
Certified analysis is prima facie evidence of
alcoholic content.
Service of process on corporation.
Opening or consuming liquor in public places.
Sales of liquor by drink or bottle.
Buying liquor illegally.
Illegal possession, transportation of alcoholic
beverages.
Illegal possession of liquor with intent to sell -
Prima facie evidence, what is.
Violations of law.
Jurisdiction.
Sales to persons apparently under the influence of
liquor.
Obtaining liquor for ineligible person.
Drinking in public conveyance - Penalty against
carner.
Minor applying for permit.
Furnishing liquor to minors - Possession, use.
Minor applying for permit.
Minor purchasing liquor.
Minor purchasing or attempting to purchase liquor -
Penalty.
Treating minor, etc., in public place where liquor
sold.
Minors frequenting tavern - Misrepresentation of
age - Classification of licenses.
Musicians eighteen years and older permitted to
enter and remain upon licensed premises during
employment.
Sales of liquor to minors a violation.
Unlawful transfer to a minor of an identification of
age.
Employees eighteen years and over allowed to sell
and carry beer and wine for class E and/or F
licensed employers.
RCW 66.44.040
RCW 66.44.050
RCW 66.44.060
RCW 66.44.070
RCW 66.44.080
RCW 66.44.100
RCW 66.44.130
RCW 66.44.150
RCW 66.44.160
RCW 66.44.170
RCW 66.44.175
RCW 66.44.180
RCW 66.44.200
RCW 66.44.210
RCW 66.44.240
RCW 66.44.250
RCW 66.44.270
RCW 66.44.280
RCW 66.44.290
RCW 66.44.291
RCW 66.44.300
RCW 66.44.310
RCW 66.44.316
RCW 66.44.320
RCW 66.44.325
RCW 66.44.340
2
Alcoholic Beverages
RCW 66.44.350
Employees eighteen years and over allowed to serve
and carry liquor, clean up, etc., for class A, C, D
and/or H licensed employers.
Resisting or opposing officers in enforcement of
title.
RCW 66.44.370
9A.12.020 Public Places-Supplemental Definition. For the purpose ofRCW
66.44.100, adopted by this chapter, public place as defined in RCW 66.04.010, also adopted by
this chapter, shall not include the Harborside Fountain Park pursuant to BMC 13.04.140 or any
other public place now or hereinafter specifically exempted by city code or ordinance.
SECTION 2. Severability. If anyone or more sections, subsections, or
sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this ordinance and the same shall remain in full
force and effect.
SECTION 3. Effective Date. This ordinance shall take effect and be in force ten
(10) days from and after its passage, approval and publication as provided by law.
PASSED by the City Council the
day of
,2007
WILL MAUPIN, Council President
Approved this
day of
,2007
CARY BOZEMAN, Mayor
ATTEST:
APPROVED AS TO FORM:
P AULA JOHNSTON, City Clerk
ROGER A. LUBOVICH, City Attorney
PUBLISHED the
EFFECTIVE the
ORDINANCE NO.
day of
day of
,2007
,2007
R:\Legal\Legal\Ordin:mces\Parks\9A.12 Alcoholic Beverages.doc
3
Alcoholic Beverages
DATE SUBMITTED: April 13, 2007
BILL # 07- 0 q 7
,
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
5€
........................................................................................
SUBJECT: Bremerton Tunnel Construction
Cooperative Agreement Supplement No.1
and Purchase of streetlight standards from
Spring City Electrical Manufacturing Co.
Committee Meeting Date: April 25, 2007
COUNCIL MEETING Date: May 2, 2007
Department: PW&U, Engineering
Presenter: Lynn Price
Phone: (360) 473-5272
SUMMARY: Supplement No.1 to the existing Bremerton Tunnel Cooperative Agreement with the
Washington State Department of Transportation (WSDOT) authorizes the City to acquire and provide
decorative streetlight standards to WSDOT's Bremerton Tunnel Project contractor. WSDOT will
reimburse the City 100% of the costs to acquire and provide the streetlight standards. Supplement
No.1 also updates the estimate of cost for the Pacific Avenue Basin CSO main and authorizes
WSDOT to reimburse the City for costs associated with providing electrical services for the Project's
streetlight and signal systems. Staff recommends purchase of 42 Hudson River Park Lamp Posts as
manufactured by Spring City Electrical Manufacturing Co. in the amount of$275,359.64, including
sales tax.
ATTACHMENTS: 1. Council Summary, 2. Bremerton Tunnel Construction Cooperative
Agreement, 3. Supplement No.1
FISCAL IMPACTS (Include Budgeted Amount): WSDOT will reimburse the City for 100% of the
costs identified in Supplement No.1 including the $275,359.64 purchase amount from Spring City
Electrical Manufacturing Co. The Engineer's estimate for the Pacific Avenue Basin CSO main is
$1,336,692.13. Funding for t~_~~9;;j,. work is within the available budget.
APPROVALS: i.. . ""---;'f . A ~
DEPARTMENT DIRECTO~:,. -:; ,/1' ,~; 1:~4--_
CITY ATTORNEY:
FINANCE DIRECTOR:
MA YOR:
COMMITTEE CHAIR
COUNCIL PRESIDENT:
ak~ e: ~ ~~_
/tU'gq~ p'
CONSENT AGENDA ~
GENERAL BUSINESS D
PUBLIC HEARING D
RECOMMENDED MOTION: Move to approve Bremerton Tunnel Construction Cooperative
Agreement GCA-4924 Supplement No.1 with Washington State Department of Transportation, and
authorize the Mayor to finalize and execute the agreement with substantially the same terms and
conditions as presented, and to approve the purchase of 42 decorative streetlight standards from
Spring City Electrical Manufacturing Co.
COUNCIL ACTION: D Approve D Deny D Table
ab, Agenda Bills 2007, BTC Construction Coop Agmt Supp No 1,4-07
D Continue D No Action
Council Summary
Bremerton Tunnel Construction Cooperative Agreement
Supplement No.1
and
Purchase of Streetlight Standards
Description of work
The City has a Cooperative Agreement with WSDOT for CSO and construction support
for the Bremerton Tunnel Project. WSDOT has requested that the agreement be
supplemented to include the City acquiring and supplying the streetlights for the
Bremerton Tunnel Project. The decorative streetlights will meet the City's standard for
the downtown district. The City will supply the 42 streetlights (Hudson River Park Lamp
Posts as manufactured by Spring City Electrical Manufacturing Co.), including mounting
hardware, to WSDOT's Bremerton Tunnel Project contractor for installation.
In addition, the supplement agreement provides for reimbursement to the City for the
costs of providing electrical services for the streetlight and traffic signal systems. Since
the City will own and maintain these systems, Puget Sound Energy (PSE) will enter into
a service contract with the City to supply power.
The supplement agreement also updates the construction estimate for the Pacific Avenue
Basin CSO Improvement to reflect current construction costs.
Fiscal Summary
The estimated cost for the Hudson River Park Lamp Posts is $275,359.64 (including sales
tax). Spring City Electrical Manufacturing Co. will supply the streetlight standards. An
additional $5,430 is budgeted for anchor boIts and mounting hardware, which will be
acquired from a local source. The electrical service contract with PSE is estimated at
$5,157.85. These costs will be 100% reimbursed by WSDOT.
The Engineer's estimate for the Pacific Avenue Basin CSO Improvement Project is
$1,336,692.13 and is funded by an EPA Grant (51 %) and State Revolving Fund and
Public Work Trust Fund loans (49%). The CSO Project is included in the City's CIP and
is budgeted for construction.
Bremerton Tunnel Construction Cooperative Agreement
GCA-4924
SUPPLEMENT NO.1
THIS SUPPLEMENTAL NO.1 to the original AGREEMENT is made and entered into this
day of ,2007 between the STATE OF WASHINGTON, Department of Transportation,
hereinafter the "STATE," and the City of Bremerton, hereinafter the "CITY"
WHEREAS, the Parties hereto entered into the original AGREEMENT GCA-4924 on November 2,
2006 for the construction of improvements to SR 304 by the project entitled "SR 304 - Downtown
Bremerton Pedestrian I Bremerton Transportation Center (BTC) Access Improvement Project,"
hereinafter the "PROJECT," located from M.P. 2.79 to M.P. 3.01, and
WHEREAS, the CITY will furnish decorative streetlight standards for the illumination that is required
for the PROJECT, as detailed in Exhibit F, and .
WHEREAS, electrical power services are necessary for the streetlights as well as signal systems on the
PROJECT, as detailed in Exhibit F, and
WHEREAS, the STATE is the responsible party for the cost of the electrical power services and
decorative streetlight standards, and
WHEREAS, the original AGREEMENT also needs to be amended to provide for an updated estimate to
the CSO work to reflect current bid items nearing the advertisement of the PROJECT.
NOW, THEREFORE, pursuant to RCW 47.28.140 and chapter 39.34 RCW and in consideration of the
terms, conditions, covenants, and performances contained herein, or attached and incorporated and made
a part hereof,
IT IS MUTUALLY AGREED AS FOLLOWS:
1. Exhibit B of the original AGREEMENT is hereby deleted and replaced with Exhibit B-1,
attached hereto and by this reference made a part hereof.
2. Section 6, CITY SERVICES FOR PROJECT AND CSO, of the original AGREEMENT
GCA-4924 is supplemented to include the following:
6.3 The CITY shall provide forty two (42) decorative streetlight standards for the PROJECT
at locations identified in Exhibit F, attached hereto and by this reference made a part hereof. The
GCA--4924
Supplement No.1
Page 1 of3
streetlight standards shall include anchor bolts, mounting hardware, pole base, light pole, mast
arms, luminaires, and fixtures. The CITY shall provide the STATE a Materials of Origin
Certification, Bill of Lading, and a Paid Invoice for said streetlight standards. The STATE shall
reimburse the CITY for the actual, direct, and related indirect costs for the procurement of the
decorative streetlight standards. An itemized estimate of cost associated with the procurement of
the streetlight standards is marked as Exhibit E, attached hereto and by this reference made part
hereof. Upon completion of the installation of the decorative streetlight standards by the STATE,
the CITY shall be responsible for ownership, operation, and maintenance.
6.4 The CITY shall provide electrical power services for the decorative streetlights and
traffic signals systems constructed by the PROJECT at the locations detailed in Exhibit F. The
STATE shall reimburse the CITY for the actual direct, and related indirect costs to provide the
electrical services. An itemized estimate of cost associated with providing the electrical power
services is marked as Exhibit D, attached hereto and by this reference made part hereof. Upon
completion of the electrical power services the CITY shall be responsible for the ownership,
operation, and maintenance of said electrical power services.
3. Section 7.9 ofthe original AGREEMENT GCA-4924 is hereby deleted and replaced with the
following:
7.9 The CITY agrees to pay the STATE an advance payment amount of two hundred
thousand five hundred three dollars ($200,503) within 20 days after the ST ATE submits its first
partial payment request to the CITY. The advarice payment represents approximately fifteen
(15) percent of the estimate of cost and covers costs incurred by the STATE in the initial stages
of the contract. The advance payment will be carried throughout the life of the contract with
final adjustment made in the final payment.
4. Section 7 ofthe original AGREEMENT GCA-4924 is supplemented to include the following:
7.11 The STATE, in consideration of the faithful performance of work provided by the CITY,
agrees to reimburse the CITY for the actual direct and related indirect cost of the work as
described in sections 6.3 and 6.4.
All other terms and conditions of the original AGREEMENT GCA-4924 shall remain in full force and
effect as modified by this SUPPLEMENT NO.1.
GCA-4924
Supplement No. 1
Page 2 of3
IN WITNESS WHEREOF, the Parties hereto have executed this SUPPLEMENT NO.1 as of the day
and year first above written.
CITY OF BREMERTON
By:
Cary Bozeman, Mayor
Date:
APPROVED AS TO FORM
By:
CITY Attorney
Date:
By:
Date:
By:
Date:
STATE OF WASHINGTON
DEPARTMENT OF TRANSPORTATION
Kevin J. Dayton, Region Administrator
APPROVED AS TO FORM
Assistant Attorney General
GCA-4924
Supplement No.1
Page 3 of3
GCA-4924
Exhibit B-1
Downtown Bremerton Pedestrian/BTC Access Improvements
CSO - Combined Sewer Outfall
Construction Estimate
Group Summary:
Group 3 Group 4 Total
Subtotal $61,751.52 $1,110,785.44 $1,172,536.96
Engineering 10.00% $6,175.15 $111,078.54 $117,253.69
Contingencies 4.00% $2,470.06 $44,431.42 $46,901.48
Administrative Overhead (1) $0.00 $0.00 $0.00
TOT AL: $70,396.73 $1,266,295.40 $1,336,692.13
Note: (1) Per Overhead Agreement OH-00166
GCA-4924
Exhibit B-1
Page 1 of4
PS&E JOB NO: 07C515
CONTRACT NO: 000000
WORK ORDERII: TA2511
WASHINGTON STATE DEPARTMENT OF TRANSPORTATION
ESTIMATES AND BIDS ANALYSIS SYSTEM
*** PRELIMINARY ESTIMATE - BY GROUP ***
GROUP NO : 3
DATE: 03/27/2007
TIME: 16: 19
DOT RGG300
PROGRAM ITEM NUMBER
CONSTR. TYPE CODE
PROGRAM CODE
STATE ROUTE (S)
COUNTY
CONTROL SECTION/SALES
SAFETY CLASS CODE
FUND NO: 2
330405A
CSO-COMBINED SEWER OUTFALL. CITY OF BREMERTON WORK ON WSF PROPERTY
P9
304
KITSAP
TAX : 188000/8.60%
PARTICIPANT: CITYBREM GCA-4924
ITEM STD.
NO. NO.
ITEM DESCRIPTION
1 0001 MOBILIZATION
2 0038 ARCHAEOLOGICAL AND HISTORICAL SALVAGE
24 3151 TESTING STORM SEWER PIPE
32 HOPE DR 32.5 STORM SEWER PIPE 48 IN. DIAM.
95 TEMPORARY EROSION AND SEDIMENT CONTROL (TESC)
PLAN
144 7006 STRUCTURE EXCAVATION CLASS B INCL. HAUL
146 7008 SHORING OR EXTRA EXCAVATION CLASS B
177 7728 MINOR CHANGE
217 '7730 FUEL COST ADJUSTMENT
WASHINGTON STATE SALES TAX 8.60% OF $ 56,861.44
GROUP 3 SUBTOTAL
ENGINEERING 10.00%
GROUP 3 TOTAL
SR 304
DOWNTOWN BREMERTON PEDESTRIAN/
BTC ACCESS IMPROVEMENTS
06CS14
PARTICIPATION PERCENT: 100. 00%
UNIT
HEAS
UNIT PRICE
L.S.
EST.
L.F.
L.F.
L.S.
3.0000
400.0000
C.Y.
S.F.
CALC
CALC
30.0000
6.0000
QUANTITY
80.00
80.00
339.00
1,193.00
GROUP 3 BASE SUBTOTAL
MAX AMOUNT:
AMOUNT
5,900.00
250.00 .
240.00
32,000.00
644.44 '
10,170.00
7,158.00
-1.00 .
500.00 .
:)6,861. 44
4,890.08
61,751. 52
6,175.15
67,926.67
PAGE: 14
VER: 1
*
**
***
GCA-4924
Exhibit B-1
Page 2 of 4
WASHINGTON STATE DEPARTMENT OF TRANSPORTATION
ESTIMATES AND BIDS ANALYSIS SYSTEM
*** PRELIMINARY ESTIMATE - BY GROUP ***
GROUP NO : 4
CSO--COMBINED SEWER OUTFALL. CITY OF BREMERTON WORK
PS&E JOB NO: 07C515
CONTRACT NO: 000000
WORK ORDER#: TA2511
PROGRAM ITEM NUMBER
CONSTR. TYPE CODE
PROGRAM CODE
STATE ROUTE (S)
COUNTY
CONTROL SECTION/SALES
SAFETY CLASS CODE
FUND NO: 2
330405A
P9
304
KIT SAP
TAX : 180301 /0.00%
PARTICIPANT: CITYBREM GCA-4924
ITEM STD.
NO. NO.
ITEM DESCRIPTION
1 0001 MOBILIZATION
2 0038 ARCHAEOLOGICAL AND HISTORICAL SALVAGE
20 3091 CATCH BASIN TYPE 1
21 3105 CATCH BASIN TYPE 2 48 IN. DIAM.
24 3151 TESTING STORM SEWER PIPE
25 3541 SCHEDULE A STORM SEWER PIPE 12 IN. DIAM.
31 HDPE DR 32.5 STORM SEWER PIPE 36 IN. DIAM.
32 HDPE DR 32.5 STORM SEWER PIPE 48 IN. DIAM.
76 5334 ANTI-STRIPPING ADDITIVE
78 5711 PLANING BITUMINOUS PAVEMENT
79 5767 HMA CL. 1/2 IN. PG 64-22
80 5830 JOB MIX COMPLIANCE PRICE ADJUSTMENT
81 5835 COMPACTION PRICE ADJUSTMENT
82 5875 COMMERCIAL liMA
82 6516 CYCLIC DENSITY PRICE ADJUSTMENT
83 . ASPHALT. COST PRICE ADJUSTMENT
85 6403 ESC LEAD
88 6470 STREET CLEANING
91 6478 STRAW BALE
92 6490 EROSION/WATER POLLUTION CONTROL
95 TEMPORARY EROSION AND SEDIMENT CONTROL CTESC)
PLAN
109 6859 PLASTIC STOP LINE
131 6973 OTHER TEMPORARY TRAFFIC CONTROL
SR 304
DOWNTOWN BREMERTON PEDESTRIAN/
BTC ACCESS IMPROVEMENTS
06C514
PARTICIPATION PERCENT: 100.00%
UNIT
MEAS
UNIT PRICE
QUANTITY
L.S.
EST.
EACH
EACH
L.F.
L.F.
L.F.
L.F.
EST.
S.Y.
TON
CALC
CALC
TON
CALC
CALC
DAY
HR
EACH
EST.
L.S.
1,100.0000
2,800.0000
3.0000
35.0000
325.0000
400.0000
1. 00
1. 00
1,579.00
77.00
1,163.00
339.00
7.0000
70.0000
1,390.00
17 4.00
55.0000
200.0000
125.0000
25.0000
20.00
40.00
10.00
L.F.
L.S.
8.0000
12.00
DATE: 03/27/2007
TIME: 16: 19
DOT RGG300
PAGE: 1 5
VER: 1
MAX AMOUNT:
AMOUNT
114,500.00
250.00 .
1,100.00
2,800.00
4,737.00
2,695.00
377,975.00
135,600.00
180.00
9,730.00
12,180.00
370.00
240.00
30.00
148.00
4,000.00
5,000.00
250.00
80,000.00
644.44
96.00
7,900.00
GCA -4924
Exhibit B-1
Page 3 of 4
PS&E JOB NO: 07C515
CONTRACT NO: 000000
WORK ORDER#: TA2511
ITEM STD .
NO. NO.
ITEM DESCRIPTION
WASHINGTON STATE DEPARTMENT OF TRANSPORTATION
ESTIMATES AND BIDS ANALYSIS SYSTEM
*** PRELIMINARY ESTIMATE - BY GROUP ***
GROUP NO : 4
DATE: 03/27/2007
TIME: 16: 19
DOT RGG300
PAGE: 16
VER: 1
UNIT
MEAS UNIT PRICE QUANTITY AMOUNT
HR 45.0000 120.00 5,400.00
L.S. 14,835.00
C.Y. 30.0000 6,357.00 190,710.00
S. F. 6.0000 16,861.00 101,166.00
EACH 5,000.0000 1. 00 ~),OOO.OO
EACH 6,000.0000 4.00 24,000.00
EACH 8,000.0000 1. 00 8,000.00
CALC -1. 00
L.S. 750.00
CALC 500.00
GROUP 4 BASE SUBTOTAL 1, 1l0, 785. 44 *
133 6992 OTHER TRAFFIC CONTROL LABOR
134 6974 TRAFFIC CONTROL SUPERVISOR
144 "7006 STRUCTURE EXCAVATION CLASS B INCL. HAUL
146 7008 SHORING OR EXTRA EXCAVATION CLASS B
166 7364 MANHOLE 60 IN. DIAM. TYPE TYPE 3
167 7365 MANHOLE 72 IN. DlAM. TYPE TYPE 3
168 7366 MANHOLE 84IN. DIAM. TYPE TYPE 3
177 7728 MINOR CHANGE
178 7736 SPCC PLAN
217 7730 FUEL COST ADJUSTMENT
ENGINEERING 10.00%
GROUP 4 TOTAL
SR 304
DOWNTOWN BREMERTON PEDESTRIAN/
BTC ACCESS IMPROVEMENTS
o 6C514
111,078.54
1,221,863.98
***
GCA-4924
Exhibit B-1
Page 4 of 4
GCA~4924
Supplement No.1
Exhibit D
City of Bremerton Electrical Services
Description of Work
The City of Bremerton is providing Puget Sound Energy (PSE) electrical services for
streetlight and signal systems for the SR 304 - Downtown Bremerton
PedestrianlBremerton Transportation Center (BTC) Access Improvement Project. The
streetlight and signal systems will be owned and maintained by the CITY upon
completion of the Project. Costs to provide electrical services for streetlight and signal
systems will be paid by the CITY and reimbursed by the STATE.
Estimate of Cost
Three (3) Electrical Service Agreements:
$5,157.85
Administrati ve Overhead (1)
$0
TOTAL:
$5,157.85
Note: (1) Per Overhead Agreement OH-00166
GCA-4924
Supplement No. I
Exhibit D
Page 1 of 1
GCA-4924
Supplement No. 1
Exhibit E
City of Bremerton Supplied Decorative Street Lights
Description of Work
The City of Bremerton will furnish 42 decorative streetlight standards for the Bremerton
Tunnel Project meeting City requirements for the downtown district. The decorative
streetlight standards are the Hudson River Park Lamp Post as manufactured by Spring
City Electical Manufacturing Company. The City will furnish the standards, complete
with anchor bolts and mounting hardware, and decorative luminaires. The materials will
be made available for pickup by the Bremerton Tunnel Project Contractor at the City of
Bremerton's Oyster Bay Maintenance and Operations Facility located at 100 Oyster Bay
Road, Bremerton.
Estimate of Cost
Hudson River Park Lamp Posts, including luminaires,
42 @ $6037 each:
Anchor bolts and mounting hardware:
Sales Tax @ 8.6 %:
Administrati ve Overhead (1)
Total:
Note: (1) Per Overhead Agreement OH-00166
$253,554
$5,000
$22,236
$0
$280,790
GCA-4924
Supplement No.1
Exhibit E
Page 1 of 1
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CONllUITfMRE GENERAl. NOTES
I. SYSTEM GROUHOING WlRES NOT SHOWN.
IISTAlJ. PER COOE
CONOUITfMRE SCHEDULE NOTES
(1) lHSTAI..l PIAl ROPE
I2JEwTY
13) C'N CONllJIT AT lAITOF CONSTRUCTlON
14) SCHEo.u 80 PVC
(5; RalOVE EXISTING CONDUCTORS
l~.. ST~ ~Jr ~ lU~ ~ C~
110 851+45.00 32:11'.!!:- 35' ~!6' 250-WSIGtW. ,-,
111 858+05.00 -tTUlT.:; :: ~:::=: ,.,
-;,;-- -;;:;;- -;;~~. -'-IT--' f- :::=~ 1-2
~ --- --- ~- 4' lOO-WCECORATl'IE
113 BWSB+TD.OO 2S.C'lT. +- --: 1QO.WDECORATIVE 1-1
-- ----~---- ----.- ------
114 859+20.00 2C.5'RT. ~*--- . ::--~~ 1-.2
-- '---i~--- --~ too.WOECClAATNE
_~~~ BW~.oo lUll:it=~ ~;-- tI>>WM~~__ ~___________ __~________._
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--- ~;:: ::::::- ----------. ---_._----~~
~_ ~~-==~__ _~~:~ ---:fr= _..~_~_-- l00-WDECOAATrif 1-2 _ _ _____.
120 861+88.00 24.5'RT.~--~-!...~~ 1.2
____ ___...._..._ ___.___ ~ _~:'_ ~~_~~ ____n__________
ZIQ TlO+M.((I 19.5'LT. J!'....- 4' 1t>>WDECORA.TlVE 2-1
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211 T11t35.oo 19.5' LT. ~~ :: ~:::=;: 2-'
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SEC. 13
T.24N., R1E., W.M.
GENERAL NOTES
LEGEND
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tEWlRElOCATED
COBRA HEAD lIGHT STANOAAD
DECOP.ATIVE lIGHT STANJARD
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1. ORIENT.NNCTlON BoxEs I>::. SHQWtl ON M F'tANS AND DETAILS.
2. ME WElL JUNCTION BOXES SHAlL BE 1NSTm.ED PER
DETAILS l.2.3.4.5.& 6 ON &-fiT EOo4.
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4. SEE rmG. ED2 FOR SrNGlE lH: 0IAGfW,L
S. SEE DWG. EI>4.-.ND EllS FOO SIDEWAlK, POlE, JUNGT\OflI BOX AND CABINET
FOONOATlOH DETAI.S.
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6. S'fSTEM GROUNOlNG WIRES NOT SHOWN IN CONDUIT I WIRE SCHEoo.E.
INSTALl PER CODE.
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N"::ER CONlXJlT UIMlNAS:::CE ~ UGHT -----n::wIiNATION SE~ H~E UGHT -- IlH-"IlNATION SERVICE NO~E UGHT REI<<lTE NOTES
D S~ ~~~f!- ~-~: C~~~~S~: 2~/1~~7k- ~~ 3:A~~~~rk-. PHOTOCEJ.
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:~~~ LOCHNER
Washington State
Department of Transportation
SR 304
DOWNTOWN BREMERTON PEDESTRIANI
BTC ACCESS IMPROVEMENTS
I-----sHm--
/31
2;~
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CONSTRUCTION NOTES
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o
INSTALl Z':J}.W lUMINAlRE AT 15--fOOTMOIJNl'ING HEIGHT, SEE
SIGNAL fllNtl. OWG 151
CONSTRUCT FOUNO,I,TlON ATSTATlON AHD CEN1ER1.INE OFFSET
SHOWN. SEEClTYOf BREMERTONSTANOAAO DWG.101-l, EXCEPT
USE 4 ANCHOR 901. TS PER POLE MAHUfACTURER'S
REOOMMENOATKlNS. FURNISH 00 INSTillDECORATlVE STEel
UGKT STANDARD,IH() LUMINAIRES FURNISH AND lNSTilllYPE t
Jl.JNC11ON eox AD.JACl:NT TO ST.6.NDARD PER DWG. EDt, DETAJlS 1,
2, J, 4 & 5~TE TO MIACOO S[)EWAACONOOlONS
CD
FURH~ AND INSTAll T'Yf>€ l.RlNCTlON BQXAOJACENT TO fflEE
W8..l. PER tNtG. ED4, DEl A116. FlRNlSH AND INSTALL UANUNE
caIDUll ~D'NlRE INTO JLINC11O+1 BOJ( PERWlflHl Sl:HEtlJLE.
COt. 3 FEET OF WIfE IN EACH JUNCTlON lOX
INSTAll PHOTOC8.L ON STREET lIGHT PCU
CONSTRUCT FOIJN)ATION FOR SERVICE CABINET AT STA. B
58t17.00, 32.0' LT. SEE SIGNAl. PLANS AND lNSTA!.l FOUNDATION
PEROWG.ED5, DETAI..8 ANODETAll ~o. FURNlSHANDINSTAIJ.
SERVICE CABINET AND COMPONENTS FOR SERVICE NO.1, SEE
CWO, ED1 FOR SERVICE REQUIReMENTS AND BREAKER SCHEDULE
@
@
@
(B)
APPROXIMATE lOCATION FOR Pst: twilHOlE FOR SERVICE
COIINECTlON
CONSTRUCT FOUNDATION FOR SERVICE CABINET AT ST.... 8W
31+<13.00.12..0' RT. SEE SIGNAL PlANS AND INSTALl FOUNDATION
PER OWG. ED5. DETAIL 8 NlD DETAll to. FUAAlSH AND INSTAll
SERViCE CAaINET -'NO COMPONENTS FOR SERVICE NO. 2. SEE
DWG. ED1 FOR SERVICE REOIJIREMENTS AN!! BREAKER SCH€DUlE
@
SEE QWG. 152 FOR lOCATION OF PSE HANDHOlE FOR SERVICE
COIlN<CT1ON
-
GCA-4924
Supplement No. I
Exhibit F
Sheet 1 of 4
1L2
IllUMINATION PLAN
J
;~;~'-.
A
N
I
LUMINAIRE SCHEDULE LUMINAIRE SCHEDULE (CONTlNUED)
~ ~ ~ lUt.lN.e W~RE Ci~~IT REMARKS ~. S'?-n5N I ~ ~:tJ~ LU=Rf LU~~Rf CU~~IT Ra:ARKS lJ -
Sf IT 4' l00-WDECOAATJIIE at! 1'.(' ,oo.w~~.!_ "-
ezt8500 ~~~ --:i;---~~-~ 22__ _ __~__ ..__..,_,._ "_~___ 643/1,00 24.5'LT. __~ 4' 1QO.WDEC(lRATIVE 2-1 . .._._ i
24SRT. ~ -~_;=;;::~~ _~:~__, . .____ ______________ ~_ ~8',-..s.-~~.~:1.--,",-.~RT,-T..~-~-:,T~.--~-~.',4~---- _':;W;-OE:~~.~-.=.~--,;m.. _.~........-.._..~ '_.- ~_-~~-___,___ i-
j..o1" 24m ~~~ -=f. _ :;~=:: _'~_ ___H_ ._ ." ~~ 0 'T ". ';WOE;;;;;; , !
,tmm:: :~~ ~~-- $ill~~:~ --------.=- ~;~_Ii~~~_~~~ i ~i~ i!~} ~~.-~~~~~-.' r
.i;~---.o~~ ' ~-" SEC. 13, T.24N., R1E., W.M. '" I p....,., f"RRT -if;- f. ~::=: " . ,
? "'"-^'-~~ ~--:--'2\ _L~:\ '" '67.35." I"OLT .~ -+- :::=~ " :
~ ~--~\ ( -~ . (l} \
.... ~ ,,'f~~ Ji\ Lf ~ ~ '-\ "
, H1NE ~'\~~\~~~, r,15~...-.;c~ __ ~~ ~ ~~W
.< ~-~J'008W.l!N~~~~r 2iJ~"T {../'l ~\'~2ila' -:-;~/.:t4~:;ik~~/~ H,~:/
"'.: E_..~' ,,' "11' 17 J ^/ -<,
. ':: _- - - - - - I +00 ~ L~ I-
...... ~ t-~ ~ -. _ --k~ ~~\ _ _ B-LINE 6s.QO !~: ~.~~I!' ~ 66+00
';'lfiAI3. (','A" ,1AlS~~ lC' ~2C3 11&' -,(.\. -~" I,~ .fo..~''--_I '1,
;.... I l.Lr I I 2C4 ,.,..;:;- 2C5 ~~~ 218 VA
-- ""'" -. +-. -r ~2" L~, \.~,. l"eC, ~.:..c~~ ~~1' . :.'_ L _. 'ih ....~7._~.J. ;; ~~ 'CJ~,-'!_< ~-'\ :crt---- .~-~-~~
. ~ '~ ''W &)dC ~/A)d" \Y 1~,:DhLl-~~l1~
..... ~<:ONDUIT~~:NO~C~.D~LE (~;~,I~ATION AND_~;;3L1G_HTS) " ~~~};.:: -J-:~~I {,\
,'" COIIlJT f-w.oi""KJN r TllEELIGHT ilLlJljl"'TION TREEU"'" ~ilON;::'''' TllEEuGHi'- REMOTE ~ j ~;ir~t;r--~
_">: D1 SIZE ClRcurr,S(2~ "~~ 9~3~" __SIRa.JlTS(12OVJ. C~fTS(2040V) _~_"_ HOTOCELL NOTt:S J:-'\A 33 r;.~'
<:','.- 1-1 : 1-2 1.." I 1-8 2.1: H 2-" i 2-8 ,2-C ~1 ~ 3-2 3-A! 3-8 ! J.C ~ >>:;:: ~ II 3 .A
::" I ,...: .-:--j--=---: L t--'--'- I .': -----'--- ~3A21H~-"^ /\ l:6M": i7i'rTYSERVlCENO'
.' :' '; I '.' ::---t-:----:-T+~ ---:~.: l':.J ~_ -'-_~ -'--- " .-~ ~12/ ~ '-- I=;" _ :. 'WI"" 0'
'. . ,.. , . --'----1--:--.' ... ' 1 '-"'--- . i.. - , . 1 . . " .. 4 . '.-
>~;l:;'I- _-'--J_-,--:-T,... -. , - , . . L:.' -- K~ ="f~= 'r;' 'l"o.Hl<D/\
, . .1.' -;---1--;-- ''''1''''' - J_l . ; I \ ':<' [Cl,I'-L:0,
........';;z.~.:.. ~ : E~I.. ~~_~._: +~ :.",;. :'- t-c.~;== . ~:: :/,i to 384 t---~'{ji,'
:!'~"C~;$II" r ~-- - ; - -:--+:- -:-+~- ':: . - , - .. 3-112 I: 3A3 -~~ -:t\ 26
." :.C.." L.:__ ~ -'-- -;--r-:--!---'--c ,... .' ". t- I -' 'f..../.- "'~ '-- '
'. I:,~ l:': -:,-;-- ~_:,~ :"ro-2~-j.':""~~:-t=~.t=:"":::~ 1\ J'~ 3M I~ (3~f~()
I.,. I' . i ' t:=t.:-- --+---- -:'-+-. : - ,...,. .' -:-r-:- >112 . L~ " ' ~,' f\\
,>.,.~)' u"~-I'I :-- --:---1'-:-- -:-=c-:--r:--- ,...-,-:' ~-:-+~~---:-- _n__ '--- I. 3M ^ 11''--- j~..\
.... :>';,.'1-:-. '; " ~- _ - --:--.i ~:: ~--- ^ ,j: ~/:."":", f\ 38L'S-., - -
........ ~._'. 1 . ' ,.. : ,... ....--'--- L!'_\ '.- 1>5;111 -......
~-~~l---=- . ! . ~-+---:---+~~-_. }~_1248 _ ---\ ~I - '~'--1 ~
.~'r-f- - .. ...'---;--:-- "':'~-'--- _,---~,,:,,,;,,,:,,,,2:!"--+_~_ .- --- -.:Jl. 3B6 I"~
'f,r-f--. . -:--J....- -'--t-'--- -:---r-:---T-:--"':u ,. I -- ~I MATCHL'iNEP 67.80:000t~ Il4-
:;,D-- -:.n_t-- _ . t--:--- 1:-: ' . ~ . f--:-- ~----=-- CONDUlTM1RE SCHEDULE NOlES . .
~~n ::::.:.:._ -----..-.- :...,~~- ~_ ,~:~-~~~~~=~. ill ~~:W~~TRU~
4" .' - . +---.-~ _:_~_-...:- ----t- -- ~_.L-..........___L_ (4) SCHEDt..UfIOPVC
i .'." 2.#8: 2-18 ~Ui-12..f31O--r'U12
.-
8
~ .
W
z J
::;
ci.
.. 0
L..~
SCALE IN fEET
..
---l
>-:1....
.,,'
GCA.4924
Supplement No.1
Exhibit F
Sheet 2 of 4
GENERAL NOTES
1. ORtENT JUNCTION80XESASSHOO'NONrnEP~ANDI)F:TAJLS
2. TREE WELL JUNCTION BOXES SHALL BE INSTALlEO PER
OETAH..S 1,2,3,4,5.& 6 ON SHEET EDt
3. SEE OWG. Em FOR TREE WELL lOCATlON Tl\BtE AJ<ID JlJNCT!ON
OOXT.-.BLE.
.. SEE OY/G. FD2 FOR SINGlE LINE OtM;RMl.
5. SEE OWG. ED4 AND EOS FOR SIOEWAlX, POLE. JUNCTION BOX AND
CABlHET FOl.JN)ATlON OET.4.Il..S
'"
..-1
a. SVS1B.4 GROIJNOIHG WIRES NOT SHOrVN IN CONDUIT IIMRE
SCHEOI.A.E. INSTALl PER COOE-
7. tJSTALL 1.'l'QW.lETERPMPTVCOOOUIT IN ,IoUIUWNAT1ONRUNS
EXCEPT RUN NO.1, 2. 11. 11, 26, 29, 33 AID 39
CONSTRUCTION NOTES
:~ CONSiRUCT FOUNDATION AT ST ATlON AND CENTERLINe
OFFSET Sl-lO'Ml. see CITY OF BREMERTCN STANDARD OWG
11)14, EXCEPT USE . ANCHOR BOLTS PER POLE
MANUF.I.CTlRER'S RECOhIMEOOATIONS. FURNISH ~o INST"lL
DECt:lRA11VE srm UGHT STANDARD AND LUMINAIRES
AJRNISH AND INSTAll TYPE I JUNCTION BOX ADJACENT TO
STAHDAROPER OWG. ED4, DETAn..s 1, 2, 3, 4&5Af'?Rt)MLATE
TO ADJACENT S1DEW~ COlolOlTlONS
\'2) =::'~NS~~ri:D~~C~=~~~
t.IAINLlNE CONDUIT AloiD WIRE INTO DICTION BOX PER WIRING
SCHEDUlE. COIL J FEET OF WIRE IN EACH jIMCTJON BOX
o
@
INSTAll PHOTOCell ON STREET UGH'T POlE
""PROXIMATE lOCATION FOR FSE l-W()HOLE FOR SERVICE
CON~CTIOO
@
CONSTRUCT FOut.CATiON FORSERVlCE CABINET AT 5TA P
lI6+83.00. 23.0' LT. SEESIGNAlPl...f.NSA~INSTAU
FOUNDATION PEROWG. E05, DETAIL 7 ANO DETAIl 9. F\JR.NlSH
AND ~STAJ..l. SERVICE CABINET AND COMPONENTS FOR
SeRVICE NO. J. seE rNIG. E01 FOR SEIMCf REQUIREMENTS
NID BREAKER SCI-IEDULE
LEGEND
EXISTING NEWlRROCATED
,,----ec: CoeRAHEAD liGHT STANDARD
,.>.,.<2 C'''''',<;.' OECORATlVEUG/fTSTANl'JAAD
~ COBAAHEAD llMNAlRE ON SIGNAl peLf
G<-<.J
0" <>.-8 EXlSTINGBTCUGHTtNGf'QI.E
.oj JUNCTlQNBOX, TY'I"E 1
N .II..INCTIONeox. TYFE2
--- COOOUrrmO\'l1RING
Sf.ij ElECTRICAl. :;ERVICE CABINET
~J TREE '^'Ell
t.mllTYHmJHQE
5'x1'x5'VMJl.T
CllOWlooc;
II.!II0(R
II ~ Cl ,>" ';.;
~
exeltech
Washington State
Department of Transportation
SR 304
DOWNTOWN BREMERTON PEDESTRIANI
BTC ACCESS IMPROVEMENTS
IL3
~__~-l-
. 132.
",'~'
_",'/:<S7;;',
,,~ .: .."" ",
, "
\.q..., "~.:v.-,(jl
~~;~~1~~
, .._.."m~
LeCHNER
-_.-.=~~::=~._~ ___.__u_______~ ---- ..==-H.____ I:;'W.J!
--~='~~_-._~~~~ ~_I-_~~=~_____'_'_~'=-_~_~'.~~'~__.=-___.~:~~=:'-="~~~ - _.=~- ,'__ ':l;'. 'i'~'
___._..__u....: __ u.....___..___~__..____ _... Cb' ';.~
~- - - - .;:;ZTC"I------ ------:~.~-.-.--._-..--.---- -'--.. -.;~~
....
ill
Qlymria, W. S"fIlIl~. Wa p~rtI.~I"<I. OR
ILLUMINATION PLAN
0>
Z!}
-~-~~ocroBafm
---.---.-.--~-2008
----"---OCTOOER-m! -
---~~-,.
SEC. 13, T.24N., R.1 E., W.M.
$-LINE
:7.'.7[
,~C. A'D fOP:'::,;.
'lIf.S'"
CONDUITIWIRE SCHEDULE (ILLUMINATION AND TREE LIGHTS)
S€RVICE~,1 SERVlCENQ,2
CONDUIT iwi"MlNATlON'- -- TREEUG~ - UIMNATIOO- -,.--- TREE UGHT ~-
SIZE CIRCUITS (24QV) CIRCUmi (12011) CIRCUITS !24OV) CIRCUITS (\201/)
1-1-~ 1="2~ --':A"--ii:e- 2-t 2:2~" --2-A'-2-"B-:-'-i:C
- I _ : _
. -c-=-. . 1-. ~--L-:_,__ _=_IL__~.!~-:-_
RUN
""""'"
;\
,--,
~ 1.5"
28
29
..
"
"
31
"
N'-::, .~ ~,
2_~
1S
,
,
,.
.
.
________..._~EfMCE N~..1 ._
UUMI~TlON TREE'UGHT
CIRCIJITS(201OV) ClRCU!TS(12OV)
3-1 '-ii -j:A-'"~J:6i-3-c--
u.
,...
_ _..~_;---'_--:--__ 248
. I I 2-48
-=L-'-+--'~ __ ~'--,---: .
I .
-=t.-
CONOUITNIlRE GENERAL NOTES
1, S'I"S'IDl GROUNOlNG WIRES NOT SHOWN
IN CONDUIT I WIRE SClEDUlE.
INSTAll PER COOE.
CONlJUITNIlRE SCHEDULE NOTES
(11 INST~PULlROPE
(2) EMPTY
(31 CAP CONDUIT ATUMlT OF CONSTRl.ICllOO
(4) SCHEDULE 80 PIC
~
~
I
20 ~ 0 21) 40
I.... ......... ---...J
SCALE "FEET
Pa..E POLE POLE Lt.I.IlNAJRE LlIM1IWRE CIRCUIT
STATION OFFSET HEIGHT ARM TYPE NO,
P61+13.lIO 36SRT. ~~- ---f ::::=~ 3-2
.. -- --,1'--= __~ l00.woecoAATM _m~
P6&+29.oo 17.aLT. IT 4' -lIJG.WDECORATIVE 3-1
---- --. 1T - ~-.- "1oow-OECiJAATiVE ~-_.- --~--'-'---------
316 PlIlNO.OO 36.S'RT. --,T ~- 1OO-WOECORATM 3--2
----"~- ------ lT -.;--- ~wDEO:3RArM ---- - ..-------
p6Q'1a,1lCl 17.alT, IT -~ lQO.WDECORATIVE 3-1
--11-'- 4' lCJO.WOECORATM --.---- .-.------.~
P~23.DO 17,O'lT. \7'--- "i-- 11JO.WOECOAATM 3-2
- ---- ~ -iTu -'..--- l00.WDECOAATM:: -,_.~
p 159+65.00 ]6,S'RT. IT 4' 1QC}.W DECOAATM 3-2
-----" ~--~ -f"'--- 'IQo.W-riCOAATM
P1Q+l1.fX) 17_aLT. 1T 4' 1QO.WOE:COAATlVE 3-1
LUM.
NO.
314
'"
311
318
319
'"
LUMINAIRE SCHEDULE
~
exeltech
Olympia. w. SNltle, W;J Portl~, OR
.......
W
LOCHNER
PH~~EU NOTES
~-+-----,- -'---
24MII - ~
. i2-12~____
,-
J2.i2243111
-
Washington State
Department of Transportation
GENERAL NOTES
I. ORIENT JUNCTION BOXES 1-3 SHOWN ON THE PlANS AND DETAILS
2. TREE WEl1. JlJNCTION BOXfS SHAlLSE lNSTAU.EO PER
O€TAlLS 1.2,3,4,5,&600 SHEETED4.
1 SEE OWG. EO' FOR TREE WEll lOCAtiON TABlE AND JUNCT:;JN
BOX TABlE
4, SEE DWG. ED2 FOR SINGlE tiNE DIAGRAM_
S. SEE iNIG. E04 AND ED5 FORSIOf\o'iAlJ<. POLE, JUNCTlOO BOX AND
OBINET FOUhDATION DETALS.
6. SYSTEM GROlIIDING WIRES 1-101 SHOWN IN COODUIT I 'MRE
SCHEOOlE. INSTALl PERCOOE.
7, INSTAll 1. 'l DIAMETER PMPTY CONDtJIT IN ALL ILLUMINATION Rt.tLS
EXCEPT RUN NO.1, 2. If, 13, 26, 29, 33 AND :19.
CONSTRUCTION NOTES
(j)
CONSTRUCT FOUNOA TION AT STA noN AND CENTERLINE
OFFSET SHQYd.j, SEE CIlY OF BREMERTON STANDARD DWG.
7014, EXCEPT USE ~ ANCHOR BOlTS PER POlE
MANUFAt,TURER'S RECOMMENOATlONS. RmNlSH AND INSTAll.
DECORATM: STEELUGHT STANDAADAND LlJMlNAlRES.
FURNISH AND INSTAll. TYPE 1 JUNCTION BOX WACEHT TO
STANllAfID PEROWG, ED3. DETAILS " 2, 3, 4&5APPROPRlATE
TO ~ S1QEWAU< CONDITIONS
FURNISH AH) INSTAll. TYPE I JUNCTION BOX /.DJACENT TO
TREE WELLPERQWG. ED3. DETAIL 6, FlJRNISHANEllNST.-u
IAAlNLINE CCffi)UlT AND WIRE INTO JLR'lCTION BOX PER WlRJNG
SCHEDVlE. COIl 3 FEETOFWlRE IN EACHJUNCTlONBQX
(j)
LEGEND
EXISTING NEWmOCATED
"J---{j COORA HEAD LIGHT STMIDARD
~' ~ DECORATMUGHTSTANOARD
~ CoaRAHEAOLlJ,4ll-WREONSlGNAlPOlE
0<>fI
0--0'--0 EXlSTlNG Bre LIGHTING POlE
~ JUNCTION aox, TYPE 1
~ WCllON BOX, TYPE 2
CONDUIT NolD WIRING
~-J ElECTRICAl SERVICE CABINET
~
r.i':; TREE WEU
IT'] tm.ITY HAJrlOHOlE
GCA-4924
Supplement No.1
Exhibit F
Sheet 3 of 4
SR 304
DOWNTOWN BREMERTON PEDESTRIAN!
BTC ACCESS IMPROVEMENTS
OIU""ooc,
-"
IL4
IllUMINATION PLAN
13~
~8(.
GENERAL NOTES
SEC. 13, T.24N., R.1E. W.M.
LUMINAIRE SCHEDULE
POLE POlE UlMlNAlRE llJMIW.JRE CIRCUIT
OFFSET !-EIGHT ARM TYPE NO
1T ... 1CJO.WOECORA.TIVE
~ '4.0' RT. iT f- - ',oo:..Y OECOAATM 3-2
-_. -;;;- ~-- ---;'-- ~::=: -;;
--- ~~RT.~ ._-:;- '--Y-'- ~::=: 3-1
m.lI'RT. --1r"-- =:J.~ ,~_ DEOORA.TM 3-2
_J!...__ of' l00.WDECORATl\IE
~ __.--i.- ~oECORATh'E 3-2
_.. . -~T.. ...' __ 100-WDEalRATIVE
-- .---- -'rF--- n f' 100-WOECORATIVE
25.5'lT. -""i'r- ~~ loo.WCECORATIVE 3-1
rr' -. _..-;nm '100.WOCCORATJIIE
a.O'RT IT of'" 100-WDECOAATlIIE 3-1
25.5'LT. '-fr-~ --4;"--- 1QO.W~T1VE 3-1
.~r= ~~I= ~::~~ --.-
25.5'LT. 1r 4' 100-WOECQflATJ\IE 3-1
lUlT. --~~_.~ -~~L t~~~;;_ _._x~~_
..~ 4' loo.wOECORATM
59O'RT. 1T --'i---' 100..WOECORATNE WSF
uz-'--- -,ooo:.WSTCliJw
155'RT. 35' -~i---' 1OCG-W8TClU!.i- WSF
'I "lCOO-W8TC.WW'
35' 1-' llXJl}.'N8TCLUY WSf
. u,:[
"~:I""r .';
LEGEND
A
N
I
1. ORIENT JUNCTION BOXES AS Sl-ICl'Ml ON THE PlANS.IHJ DEl AILS.
2. mEEWEU.JL/NCTION80XES SlWJ.8EINSTAUEDPER DETAILS 1.2.3,4.5.& 8
ON SHEET ED4.
EXlSTlNG NEWIRELOCATEO
'..>-----;.:;: C08RA HEAD LIGHT ST,&NOAA[)
-, "..":' .:},.....() DECORATIVE UGfIT STANDARD
~ COBRA HEAD ltMt<WRE ON SIGNAL POLE
:::J----<.---G EXISTING BTC llGHTlNG POlE
3. SEE tmG. ED1 FOR TREE WEt.lLOCATION TABLE ANDJUNCTlON BOX TABIL
4, SEEOWG.E02FORSlHGLELJM:DIAGRAM
5. SEE OWG. E04 Am ED5 FOR SJOEWAI..K, POlE. JUNCTION BOX AN) CABINET
FOUNDATION DETAILS.
ft. SYSTEM GROI.IN:lINQ WIRES NOT ~ IN CONDUIT IV/IRE SCHEDUlE. INSTAll
PER CODE_
7. INSTALL I - Z" DWETER PMPTY CONDUIT IN ALl UUMlHATIOO RUNS
EXCEPT RUN NQ.1, 2, 11, 13,25,29, 3300 3~.
a COORDINATE ll.n.llNAJRE ST.AN::Wttl RaOCATION X212, X213 WrTtI WSf.
JUNCTIONOOX,TYPE1
JUNCTlON80X,lYPE2
CONDUIT AND WIRING
~'i~.:; Et..ECTRICAL SERVICE CABINET
l6:
"
.-,:- TREE WEll
E.;} llTlLlTY HOOHCll
20 , 20
~
SCALf IN FEET
.,
m_~
CONSTRUCTION NOTES
(2)
CONSTRUCT FWNCATION A.T STATICN AHO CEN'TERLrNE
OFFSET SHCmN. SEE CITY OF BREMERTON STANDARD OWG.
7014, EXCEPT use 4 ANCHJR BOLTS PER ?OlE
MANUF,f,CTIJP.ER'S RECOMMENDATIONS. fURNISH AND INST...u.
DECORATIVE STE.El. UGfiT STm:wm AN{) LUMINAIRES.
FURNISH AND INSTAll TYPE 1 JUNCTlON 80X ADJACeNT TO
STANOAfU) PERDWG. 8)4, DETAILS 1, 2. 3. 4l5~TE
TO ADJACENT SIDEWALK CONDITlONS
CD
FURNISH AND lNST All TYPE I JUNCiION BOX .o\OJACEHT' TO
TREE WEll PERQWG. ED4 OfT"rul, FURNISH,&,ND ltolSTAU.
UA.lNUNE CONDUIT ANOWIRE INTO JUNC110N BOX PER WIRING
SCHED\A.E. COIL 3 FEET Of WIRE IN EACH JUNCTION BOX
@
RELOCATE EXISTING BREMERTON TRANSPORTATlON CENTER
(BTC) L\.R.lINAJRE POLE. LW1NAIRE CAMERAAND SPEAKER TO
NEW FOONlMTlON. E.XTEND CONDUIT, SPEAAER. CAMERA.,.AND
IUUMINATlONCAflLES TO EXIST1NG BTCCONTRQI.. PANELS ANtI
SERVICE
@
RElOCATE EXISTING BRE~ERTON ~SPORTATION CENTER
(BiC) LUUlNAlRE POlE AND lUMltwRE m GATE ISlAAlO
""""""
GCA-4924
Supplement No. I
Exhibit F
Sheet 4 of 4
RE1.OCATEFROMT22+10,1.O'RT.
Rll<
....... COI.wT
/::" SIZE
26 1.5"
27 1.5"
" .
" IS
20_ _~__
.3J .
" .
SERVICE NO. 1
llUMIHATION mEEUGHT
CIRCUIlS(24fN) CmCUlTS(12OV)
-,-:;-'-------,:2--- 1-~.'-T-1:a--
SERVICE NO. 3
-UtiUNArUN- --.- TfiEEiIGHT--- R['-<<)TE NOTES
ClRCUrTS(24CV) ClRCUITS(12fN) _ PHOTOCELL
3-1 ! 3-2 3-A 13-B :-.j:C-
,... ,
''''__L=-. .-.:. _~_ :__' '0"
248!. - I . .
.~:; ~.~~ffJI
RElOCATE FROM 38+50, 74/1 L T,
. -+-=---'-
i~ ~
/,-,,,'C
AC'4'_S/':<t
~~Y~t'<~\
. (' ~.:... -"~~~
.. ~"
~">!>; J" "1.,,<';-,,
...."":~,',~J.!!.~~""~I.~
_~~In'
LOCHNER
ILLUMINATION PLAN
~
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DOWNTOWN BREMERTON PEDESTRIAN!
BTC ACCESS IMPROVEMENTS
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Bremerton Tunnel Construction Cooperative Agreement
GCA - 4924
THIS AGREEMENT is made and entered into this A I':!.i? day of N0V6/"18E1<., -;<D06, between the
STATE OF WASHINGTON, Department of Transportation, hereinafter the "STATE," and the City of
Bremerton, hereinafter the nCITY.1I
WHEREAS, the CITY has designed a project for improvements to SR 304 entitled "SR 304 -
Downtown Bremerton Pedestrian / Bremerton Transportation Center (BTC) Access Improvement
Project," hereinafter the "PROJECT," located from M.P. 2.79 to M.P. 3.01, and
WHEREAS, it has been determined that the STATE will be the lead agency for the construction of the
PROJECT, but the CITY will participate in the construction process as further provided herein, and
WHEREAS, the CITY also has plans to construct a project entitled, "Combined Sewer Outfall,"
hereinafter the "CSO," as shown in Exhibit A, attached hereto and by this reference made a part of this
AGREEMENT, within the same footprint as the PROJECT and scheduled for construction at the same
time as the PROJECT, and
WHEREAS, the CITY will direct the PROJECT design consultant to incorporate the CSO work into the
construction design of the PROJECT under a separate group and at no cost to the STATE, and
WHEREAS, since a mutual benefit in cost savings, through economy of scale and other efficiencies,
will be derived by both the STATE and. CITY by incorporating the CSO work into the PROJECT, the
STATE agrees to construct the CSOat the San:le time as the highway PROJECT, and
WHEREAS, the CITY is obligated for the cost of CSO work described in Exhibit A,
NOW, THEREFORE, pursuant to RCW 47.28.140 and chapter 39.34 RCW and in consideration of the
terms, conditions, covenants, and performances contained herein, or attached and incorporated and made
a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS:
1. GENERAL
1.1 The STATE agrees to construct the CSO work at the same time as the highway PROJECT.
1.2 Plans, specifications and cost estimates shall be prepared by the CITY for the CSO work in
accordance with the current State of Washington Standard Specifications for Road, Bridge, and
Municipal Construction, and amendments thereto, ("Standard Specifications") and adopted design
standards, unless otherwise noted. The CITY's consultant will incorporate the CSO plans and
specifications into the STATE's PROJECT. The STATE will thereafter advertis~ the resulting
PROJECT for bid and, assuming bids are received and a contract is awarded, administer the contract.
GCA - 4924
Page 1 of8
1.3 Warranty: The STATE's contract will include a bid item titled '..cso Warranty" specifying that
the STATE's contractor will provide to the CITY, an agreed upon warranty for all associated CSO work
performed under the contract. The STATE shall not be a party to this warranty. The CITY agrees that
all actual direct and related indirect costs associated with the bid item "CSO Warranty" shall be the sole
responsibility of the CITY.
1.4 The CITY hereby approves the CSO work shown in Exhibit A.
1.5 The CITY may, if it desires, furnish an inspector on the contract or CSO work. Any costs for
such inspector will be borne solely by the CITY. All contact between the CITY and the STATE's
contractor shall be through the STATE's representative. The STATE's representative shall have final
authority for any and all decisions affecting the STATE's contract, including the CSO work shown in
Exhibit A.
2. AWARD OF PROJECTIDELETION OF WORK
2.1 Following bid opening, the STATE shall provide the CITY with one (1) copy of the apparent
low bidder's bid. The CITY shall have fifteen (15) calendar days from the date of receipt, or two (2).
calendar days from notification by the STATE or United States Environmental Protection Agency,
hereinafter USEP A, that the apparent low bidder has metUSEP A' s Women and Minority Business
Enterprise requirements, whichever is longer, to review and provide the STATE with the CITY's written
concurrence of award or rejection of said bid. In the event the CITY rejects the bid the STATE shall
delete the CSO work covered by this AGREEMENT from the STATE's contract. Should the CITY fail
to respond as provided herein, the. STATE shall delete the CSO work from the contract.
2.2 Should the CITY exercise its option to delete the CSO work or should the CITY fail to accept or
reject the bid within the time provided under Section 2.1, the CITY agrees, upon receipt of a STATE"
invoice therefore, to reimburse the STATE for any and all engineering and administrative costs incurred
by the STATE in deleting, from the STATE's contract, the CSO work covered by this AGREEMENT.
2.3 The ST ATE shall make the final determin!ltion as to appropriateness of any bid with regards to
the Standard Specifications for Road, Bridge, and Municipal Construction and regarding the practices,
policies and procedures of the Washington State Department of Transportation and reserves the right,
should the STATE deem it necessary, to reject any and all bids for the PROJECT and/or the CSO.
3. CHANGES TO WORK
3.1 Changes to the contract will be documented by change order as defined in the current edition of
the Standard Specifications.
3.2 Required change orders in~olve such changes in quantities or alterations in the CSO work or
CITY -owned facilities as are necessary to satisfactorily complete the work as determined by the
STATE. All other change orders shall be considered elective. The STATE shall process all required
GCA - 4924
Page 2 of8
change orders in the manner as set forth in subsection 1-2.4C(3), Approval of Changes, ST ATE
. Construction Manual, current edition.
3.3 The CITY herein authorizes the STATE to initiate, negotiate, document and execute all required
change orders.
3.4 The STATE will advise the CITY of any proposed required change order affecting the CSO or
other CITY-owned facility and provide it with an opportunity, if time permits, to review the change
order before execution. The STATE will determine the length of the review time based upon the need to
expedite the change order to avoid delay to the PROJECT work.
3.5 Any elective change order affecting the CSO or other CITY-owned facility shall require the
written approval of the CITY before execution.
3.6 The CITY may request additions to the CSO work through. theSTATE. The STATE will
comply with the requested change, provided that the change complies with the Standard Specifications,
contract permits, state and/or federal law and applicable rules and/or regulations and/or design policies.
3.7 The STATE will make available to the CITY all change ordeJ documentation pertaining to CSO
work and other CITY-owned facilities impacted by the contract.
4. ACCEPTANCE OF CSO WORK
4.1 The CITY agrees, upon satisfactory completion of the CSO work, as part of the ST ATE's
PROJECT contract, to deliver a letter of acceptance to the STATE which shall include a release and
waiver of all future claims or demands of any nature resulting from. the performance of the CSO work
under this AGREEMENT. .
4.2 If a letter of acceptance is not received by the STATE from the CITY within twenty (20)
business days following STATE's completion notice to the CITY of the physical completion of the CSO
work, said CSO work shall be considered accepted by the CITY and shall release the STATE from all
future claims and demands of any nature resulting from the performance of the CSO work under this
AGREEMENT.
4.3 The CITY may withhold this acceptance of the CSO work by submitting written notification to
the STATE within the twenty (20) business day period. This notification shall include the reasons for
withholding the acceptance. If these reasons cannot be resolved within forty (40) business days of the
receipt of the CITY's notification, the outstanding issues will go to dispute resolution per Section}6 of
this AGREEMENT. )~~
5. REPRESENTATIVES
5.1 The STATE's PROJECT manager for the STATE's contract is:
GCA - 4924
Page 3 of8
Howard Diep, P .E.
Port Orchard Project Engineer
8293 Spring Creek RD SE
Port Orchard, WA 98367-8192
360-874-3000
Fax - 360-874-3003
5.2 The CITY representative, acting as the CITY project coordinator, for the CSO work shall be:
Ned Lever, P.E.
CITY CSO Coordinator
3027 Olympus Drive
Bremerton,VVA 98310
(360) 473-2398
Additionally, the CITY's representative providing technical expertise to the STATE for all other
CITY facilities affected by the STATE's PROJECT shall be:
Lynn Price, P.E.
CITY Tunnel Project Coordinator
3027 Olyrnpus Drive
Bremerton,WA 98310
(360) 473-5272
6. CITY SERVICES FOR PROJECT AND eso
6.1 The STATE may request, and the CITY may provide, CITY construction support services for the
PROJECT, such as, providing ongoing project review, coordination with CITY services, and expert
advice regarding design and/or construction details of the STATE's contract as it may impact CITY
facilities. Such requests may be either written or verbal and the STATE agrees to reimburse the CITY
for 100% of its actual direct and related indirect costs for said construction support services not related
to the CITY's CSO work. Verbal requests will be followed up in writing. Any services provided by the
CITY without written or verbal request of the STATE shall be at the CITY's expense. Billing for
services provided under this sectio~shall be in accordance with section>>kand.MOfthis
AGREEMENT. ~~~ ~~ 7~~
6.2 The STATE may request, and the CITY agrees to provide, construction support services related
to the CITY's CSO work. All CSO related services requested by the STATE and provided by the CITY
shall be at 100% CITY expense.
GCA - 4924
Page 4 of8
7. PAYMENT
7.1 The CITY, in consideration of the faithful performance of the eso work to be done by the
STATE, agrees to reimburse the STATE for the actual direct and related indirect cost of the CSO work
as shown in Exhibit A. The CITY will also reimburse the STATE for a percentage of the STATE's
construction administration and engineering costs based on the ratio of the value of CITY work to all
contract work at award.
7.2 The CITY agrees to make partial payments within thirty (30) days of receipt of a detailed
STATE invoice to cover costs incurred. Payments are not to be more frequent than one (1) per month. It
is agreed that any partial payment will not constitute agreement as to the appropriateness of any item
and that at the time of the final payment, all required adjustments will be made and reflected in.the final
payment.
7.3 An itemized estimate of cost for the CSO work to be performed by the STATE at the CITY's
expense is marked as Exhibit B, attached hereto and by this reference made a part of this
AGREEMENT.
7.4 In recognition of the cost savings to the CITY by the STATE's incorporation of the CITY's eso
work in the STATE PROJECT, the CTIY agrees to pay for the actual direct and related indirect
PROJECT costs identified as ineligible by the Federal Highway Administration. These costs are
estimated at less than.five thousand dollars ($5,000). The CITY shall not be responsible for ineligible
costs resulting from the sole negligence of the STATE.
7.5 The STATE, in consideration.of the faithful performance of services provided by the CITY,
agrees to reimburse the CITY for the actual direct and related indirect cost of the work as described in
Section.J.d":" fo~;/
7.6 The STATE agrees to reimburse the CITY for STATE-requested services as provided under
Section.~ ~.sT ATE agrees to make partial payments within thirty (30) days receipt of a detailed
CITY in$'cHce. fhese payments are not to be more frequent than one (1) per month. It is agreed that any
such 'payment will not constitute agreement as to the appropriateness of any item and that at the time of
the final payment, all required adjustments will be made and reflected in the final payment.
7.8 An itemized estimate of cost for services to be performed by the CITY at the STATE's expense
is marked as Exhibit C, attached hereto and by this reference made a part of this AGREEMENT.
7.9 The CITY agrees to pay the STATE an advance payment amount of one hundred sixty-nine
thousand four hundred sixty-three dollars ($169,463) within 20 days after the STATE submits its first
partial payment request to the CITY. The advance payment represents approximately fifteen (15)
percent of the estimate afeost and covers casts incurred by the STATE in the initial stages ofthe
contract. The advance payment will be carried throughout the life of the contract with final adjustment
made in the final payment.
7.10 In the event unforeseen conditions require an increase in the cost of 25 percent or more from
that agreed to on either Exhibits B or Cor section.9-:4;'theyarties agree to amend this AGREEMENT to
include such increase. 7, q eI'
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GCA - 4924
Page 5 of8
8. CLAIMS
8.1 Claims for Additional Payment
8.1.1 In the event the contractor makes a claim for additional payment for CSO work, the
STATE will immediately notify the CITY of such claims. Such claims shall be made in the
manner and form as provided for in the Standard Specifications.
18.1.2The CITY shall have the right to review and discuss the settlement of all claims. The
ultimate decision to pay a claim will be by mutual agreement of the CITY and the STATE. In
the event such claims are not resolved, the CITY shall defend such claims at its own cost and
shall pay any court judgment or arbitration award resulting from such claims, provided that the
CITY shall not be obligated to pay such claims or the cost of defense to the extent that the claims
are caused by the negligent acts or omissions of the STATE in administrating the CSO work.
The STATE will cooperate with the CITY in theCITY1s defense of the claim(s). The CITY
shall reimburse any STATE costs incurred in providing such assistance.
8.2 Claims for Damages
8.2.1 After CSO work acceptance, in the event of claims related to the CSO work for damages or loss
attributable to bodily injury, sickness, death, or.injury to or destruction of property, the CITY shall
defend such claims and hold harmless the STATE, and the STATE shall not be obligated to pay any
such claim or the cost of defense... Nothing in this section, however, shall remove from the STATE any
responsibilities defined by the current laws.oftheState of Washington or from any liabilities for
damages caused by the STATE's own negligent acts or omissIons independent of the CSO work
performed under this AGREEMENT.
9. RIGHT OF ENTRY
9.1 The CITY hereby grants to the STATE, including its contractors and subcontractors, the right of
entry upon alllarid which the CITY has interest, within or adjacent to the right of way of the highway,
for the purpose of constructing and if necessary, maintaining said improvements. Upon completion of
the work outlined herein, all future ownership, operation and maintenance of the CITY's facilitIes shall
be at the sole cost of the CITY and without expense to the ST ATE.
10. MODIFICATION
10.1 No modification of this AGREEMENT is valid unless evidenced in writing by amendment to
this AGREEMENT and signed by both Parties. No verbal agreement may supersede, replace or amend
this AGREEMENT.
GCA - 4924
Page 60f8
11. ASSIGNMENT
11.1 Neither Party to this AGREEMENT shall transfer or assign any right or obligation hereunder
without the prior written consent of the other Party.
12. SEVERABILITY
12.1 Should any section, term or provision of this AGREEMENT be determined to be invalid, the
remainder of this AGREEMENT shall not be affected and the same shall continue in full force and
effect.
13. HOLD HARMLESSIINDEMNIFICATION
13.1 Each party to this AGREEMENT shall protect, defend, indemnify, and save harmless the other
Party, its officers, officials, employees, and agents, while acting within the scope of their employment as
such, from any and all costs, claims, judgments, and/or awards of damages (both to persons and/or
property), arising out of, or in any way resulting from, each Party's negligent acts or omissions in
connection with. the terms of this AGREEMENT. No Party will be required to indemnify, defend, or
save harmless the other Party if the claims, suits, or actions for injuries, death, or damages (both to
persons and/or property) is caused by the sole negligence of the Party. Where such claims, suits, or
actions result from concurrent negligence offueParties, or is covered by RCW 4.24.115, the indemnity
provisions provided herein shall be valid and enforceable only to the extent of the Party's own
negligence.
13.2 This indemnification shall survive the termination of this AGREEMENT.
14. DISPUTES
14.1 In the event that a dispute arises under this AGREEMENT that cannot be resolved to the
satisfaction of both Parties, with regards to the CSO work and other CITYMowned facilities, it shall be
resolved as follows: The CITY and STATE shall each appoint a member to a disputes board, these two
members shall select a third member not affiliated with either Agency. Costs related to the third member
will be equally shared between the CITY and STATE. The decision made by this board shall be final
and binding on the Parties to this AGREEMENT.
GCA - 4924
Page 7 of8
15. VENUE
15.1 In the event that either Party deems it necessary to institute legal action or proceedings to enforce
any right or obligation under this AGREEMENT, the Parties hereto agree that any such action or
proceedings shall be brought in the superior court situated in Thurston County, Washington.
IN WITNESS WHEREOF, the Parties hereto have executed this AGREEMENT as of the day and year
first above written.
CITYO~TO~
By: ~y:
Cary Bozeman, Mayor
STATE OF WASHINGTON
DEPARTMENT OF TRANSPORTATION
/~&.~ f
Randall A. Hain, Region Administrator
Date: II.. z. . 0 f.-
APPROVED~FORM
Date: /0 --;<~ -tJ~
APPROVED AS TO FORM
BY:~
CITY Attorne
By:
Date:
/ohQ~~
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Date:
GCA - 4924
Page8 of8
Assistant Attorney Genera
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GCA-4924
Exhibit A
Page 1 of 5
Description of W orle
The Combined Sewer Outfall line will install 1,163 feet of36 inch pipe and 418 feet of
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Avenue in the City of Bremerton. It includes associated manholes, shoring, excavation,
backfill and erosion control work. The work will also include the installation of a 12 inch
storm line at the intersection of 4th Street and Park Avenue and pavement restoration on
Parle Avenue from Burwell Street through to 4th Street.
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GCA-4924
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DOWNTOWN BREMERTON PEDESTRIANI
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GCA-4924
EXHIBIT A
Sheet 3 of 5
SR 304
DOWNTOWN BREMERTON PEOESTRIANI
BTC ACCESS IMPROVEMENTS
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GCA-4924
EXHIBIT A
Sheet 4 of 5
SR 304
DOWNTOWN BREMERTON PEOESTRIANI
BTC ACCESS IMPROVEMENTS
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ORAJ//AGE PLANS
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GCA-4924
EXHIBIT A
Sheet 5 of 5
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SR 304
DOWNTOWN BREMERTON PEDESTRIANI
BTC ACCESS IMPROVEMENTS
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DRAlIlAGE PLANS
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GCA - 4924
Exhibit B
Downtown Bremerton Pedestrian/BTe Access Improvements
Canslnlcl/an Ellllmalo
STD
ITEM
ITEM DESCRIPTlON
PREPARATION
0001 MOBILIZATION 7%1
0049 REMOVING DRAINAGE STRUCTURE
STORM SEWER
I UNrr I UNIT PRICE
L.S.
EACH $
3091 CATCH BASIN TYPE 1
3151 TESTING STORM SEWER PIPE
3577 SCHEDULE A STORM SEWER PIPE 121N. OIAM.
HOPE OR 32.5 STORM SEWER PIPE 36 IN. DIAM. Sea CSOl
HOPE OR 32.5 STORM SEWER PIPE 48 IN. DIAM. See CSOl
STRUCTURE
DEWATERING
L1aUID ASPHALT
5334 ANTI-STRIPPING ADDITIVE
HOT MIX ASPHALT
5711 PLANING BITUMINOUS PAVEMENT
57riT HMA CL 112 IN. PG 64.22
5630 JOB MIX COMPLIANCE PRICE ADJUSTMENT
5835 COMPACTION PRICE ADJUSTMENT
EROSION CONTROL AND PLANTING
6403 ESC LEAD
. 6470 STREET CLEANING
6373 SILT FENCE
1i478 STRAW BALE
1i490 EROS10NIWATER POLLUTION CONTROL
TRAFFIC
6051 PlASTIC CROSSWALK LINE
6082 RAISED PAVEMENT MARKER TYPE 1
3884 RAISED PAVEMENT MARKER TYPE 2
INTERCONNECT
6971 PROJECT TEMPORARY TRAFFIC CONTROL
6992 OTHER TRAFFIC CONTROL LABOR
6974 TRAFFIC CONTROL SUPERVISOR
OTHER ITEMS
7006 STRUCTURE EXCAVATION CLASS B INCLUOING HAUL
700B SHORING OR EXTRA EXCAVATION ClASS B
7013 GRAVEL BACKFILL FOR PIPE BEDDING
7014 GRAVEL BACKFILL FOR DRAIN
7360 MANHOLE 481N. DIAM. TYPE 1
7364 MANHOLE 60 IN. OIAM. TYPE 3
7365 MANHOLE 72 IN. ClAM. TYPE 3
7366 MANHOLE 84 IN. DIAM. TYPE 3
CONSTRUCTION FENCING
7736 SPCC PLAN
Sul>- Telal CenslrucUan
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Salus TaX.'; ... '. . ." .
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.....,,:....::.;7::'.:;,"'2..;;':'.':,':.:,,:,..,. ......"..:,.
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NOTE: (1) po, Overhead Agrnomonl OH..(}0166
Clly 110m' E.limolo 9.7-06. Rovised
EACH S
LF. $
LF. S
L.F. S
L.F. S
LS. S
EST. S
S.Y. $
TON S
CALC $
CALC $
DAY $
HR S
L.F. $
EACH S
EST. $
SF 5..-
HUND $
HUND S
LS. $
LS. $
HR $
L.S. $
C.Y. $
S.F. S
c.Y. $
c.Y. $
EACH $
EACH $
EACH $
EACH $
L.F. $
L.S. $
.
.
.. '. ....."'..:.'...,:...,,.,.;.'., ..,::,;;.....
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1.000.00
2.500.00
2.00
50.00
325.00
400.00
250.000.00
150.00
125.00
4.00
5.00
100.000.00
12.00
250.00
600.00
32.000.00
430.000.00
50.00
125.000.00
CSO (In Slme Right olW.yl
GROUP 3
OTY AMOUNT
80
80
1.00
10.00
65.00
1.00
1.00
16.00 340 S
2.50 1193 $
25.00 111 $
25.00 228 $
4.000.00
4.000.00
4.200.00
4.500.00
10.00
5.000.00
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GCA-4924
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S
$
S
.... . is. .'"
$
3.434.03
$
S
32.000.00
5.440.00
2.982.50
2.775.00
5.700.00
62.,4111;53
4.409.29
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5,249.15
: 524MS
.$
67,399.12:
CSO
GROUP 4
OTY AMOUNT
160.00
1
1,579
77
1.163
338
o
190
1700 $
187 $
370 S
230 S
10 S
25 S
250 $
5 $
0.1 $
166 $
0.9 S
0.3 $
0.00 $
0.04 S
100.00 S
0.04 $
3668 S
15467 S
1.500 $
2.490 $
1 $
4 S
1 S
1 S
250 S
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QTY
TOTAL
AMOUIIT
S
$
57.916.84$
1.000.00 1 5
61.350.66
1.000.00
$
S
S
$
S
15
1659$
775
11635..
418'$
2,500.00
3.158.00
3.650.00
377.975.00
135.200.00
2 500.00
3.3'( B.OO
3.850.00
377.975.00
1 riT.200.00
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S
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$
190.00 :.190.: ,$. .
.1BO.00
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17.000.0017.00 ;$ ..' ..17.000.00
12,155.00187: '$' .12.155,00
370.00 --370,'. .'5'.,. ".370.00
230.00 ,,230: :.$ :230.00
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3.125.00 :,:25, i5'.:'.' . :3126.00
1.000.00 "250,': :$.': :', . ....1000.00
25.00 ":.;5;';:; i$,,".> '.;"';':.25.00
10,000.00 ',Oil0. i$.. ':10.000.00
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1,992.00 1."166'.' ;$'.;:;:.:::,':.;:::,:1.992.00
225.00 ,,-,,,,1':\' t$:,::,.:,.;~,:";:"c225;00
'~~i~!~~:;!:;;~~
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38667.50 '16860 \'$,,:,,"::';:"~'i41;660;00
37,500.00 i.16m :.$....",':':-.'H40.276:00
62,250.00 :i27.18! ~$.t,1,:;:,.;'"~67.950.00
4.00D.00 ;':;',1'1,': r$':"X:~:"'~'4',OOO;OO
16.000.00 ".'.'4:'i" !5'.:.ei.:.,:,'.16 000.00
4,200.00 ":.~1:;::; <5'::";''''':'<.:4200,00
4.500.00 ;:';:\1W' ~$'::;"<',:::"!4;600;00
2.50D.00 '.:250'; ;:$":::";'.';:'.,:2;500.00
200.00 .:'0;04',1 IS;:;;':':":;':',,'i:2DO:OO
'_'_~:,.':'~'::i,: p>;,'::;'
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885.297.14
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:'s,;.~'; :,: :937,788;66
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$.
. ..
08529.71; ." "" :S""'93778.87
..""',,.;88'.529;1:1; :,,,:;~';:~, 1S;;S::"'!':,93;T16.87.
. ..:'~:::'~ i~-,::'::<::~',~ :':\- '~:,;;:,:; ::'(-.I:..;':-":'';'~~:'-~~-:'l:~'7.' '.."1,:'::: ::~
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'.,'. ..".:0'."';; ';;:....n','.';.;:.;;:;.,.,; """"
$ '1;062,356;Si' ",'1'.' ;'$:.:1;129.755.68
Page 1 of 1
GCA-4924
EXHIBIT C
Combined Sewer Outfall
City Inspection Service and Coordination
City coordination and technical expertise provided by the City of Bremerton at WSDOT request
0.75 Full Time Equivalent X 12 months X $7,000 I mo.
0.25 Full Time Equivalent X an additional 8 months X $7,000 I mo.
$77,000.00
Administrative Overhead (1)
$0.00
Total City Services
$77,000.00
Note: (1) Per Overhead Agreement OH-00166
GCA-4924
Page 1 of 1
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
BILL# 07 - 098_
SF
DATE SUBMITTED:
........................................................................................
SUBJECT: Shelter Plus Care Program
Annual renewal contract with Agape
Unlimited, Project Sponsor
Committee Meeting Date: April 25, 2007
COUNCIL MEETING Date: May 2, 2007
Department: DCD - HUD Programs
Presenter: Betsy Howe
Phone: 473-5211
SUMMARY: Since 1996, the City of Bremerton has acted as a pass-through agent for the Shelter Plus Care
program administered locally by Agape Unlimited. Funded by the McKinney-Vento Act and administered by the
Department of Housing and Urban Development, Shelter Plus Care funds provide rental assistance for homeless
individuals and families affected by mental illness, chemical dependency, or both. Participants receive assistance and
counseling until they reach self sufficiency, which averages about two years.
The City's contract with Agape is renewed annually, as is the City's contract with HUD. The City and Agape have
received "renewal" status with HUD; therefore the annual application submitted is not awarded on a competitive basis
but rather renewed provided performance criteria are met. Staff is requesting Council approval to renew the City's
contract with Agape Unlimited.
ATTACHMENTS: Contract between the City of Bremerton and Agape Unlimited.
FISCAL IMPACTS (Include Budgeted Amount): Pass-thru funding of$142,676.00 from the
Department of Housing and Urban Development to Agape Unlimited, Project Sponsor.
COMMITTEE CHAIR
COUNCIL PRESIDENT:
CONSENT AGENDA I$-
GENERAL BUSINESS 0
PUBLIC HEARING 0
APPROV ALS:
DEP ARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MA YOR:
/
RECOMMENDED MOTION: Move to approve the 2007 Service Agreement between the City of
Bremerton and Agape Unlimited and authorize the Mayor to execute the contract. Wd~h
St.<..bst-('.u,\'6.IIl\ '"the- same,. terMS (l,"Id QD(I.dl+WV\'3 o.s pr-egen\-ed.
COUNCIL ACTION: D Approve D Deny D Table
D Continue D No Action
DEPARTMENT OF
COMMUNITY DEVELOPMENT
MEMORANDUM
To: Bremerton City Council- DCD Liaison
Date:
Betsy Howe, CDBG/HOME Programs
April 6, 2007
~
From:
Re: Shelter Plus Care Annual Renewal Contract
This memo is intended to brief the Council Liaison for DCD of upcoming agenda items per
new Council procedures.
Aqenda Bill Title: Shelter Plus Care Annual Renewal Contract
Summary: Since 1996, the City of Bremerton has acted as~_p""ass-through agent for
the Shelter Plus Care program administered locally by Agape Unlimited. Funded by the
McKinney-Vento Act and administered by the Department of Housing and Urban
Development, Shelter Plus Care funds provide rental assistance for homeless individuals and
families affected by mental illness, chemical dependency, or both. Participants receive
assistance and counseling until they reach self sufficiency, which averages about two years.
The City's contract with Agape is renewed annually, as is the City's contract with HUD. The
City and Agape have received "renewal" status with HUD; therefore the annual application
submitted is not awarded on a competitive basis but rather renewed provided performance
criteria are met. Staff is requesting Council approval to renew the City's contract with Agape
Unlimited.
Scheduled Dates: Study Session April 25th
Council vote May 2nd
Any questions or concerns please don't hesitate to contact me at 473-5211
1
AGENCY SERVICE AGREEMENT
Shelter Plus Care Grant
AN AGREEMENT, by and between the City of Bremerton hereinafter referred
to as "City" and Agape, hereinafter referred to as "Agency" by which the Agency agrees
to carry out specific activities under the City of Bremerton's Shelter Plus Care Grant
Program and establishing certain other terms and conditions of operation.
IT IS MUTUALLY AGREED AS FOLLOWS:
ARTICLE I. PROJECT
1. SCOPE OF SERVICES
The City, as recipient of a Shelter Plus Care Grant from the United States
Department of Housing and Urban Development (HUD), hereby designates the Agency
to undertake, and the Agency hereby agrees to undertake the activities specifically
described in the applications and management procedures/plan and summarized below:
Agency will provide affordable housing and a full range of services to homeless
individuals who have chronic alcohol and drug problems. The continuum of housing
linked to appropriate social services is designed to promote self-sufficiency and clean and
sober living by providing gradually increasing levels of responsibili1:Y ""and independence
based on personal progress in meeting recovery goals. Project based assistance will be
provided with in accordance with grant number WA01C601032, to the City, to be
renewed on July 1,2007 and executed on April 17, 2007. Tenant Based Assistance will
be provided in accordance with grant number W AO 1 C60 1 031, to the City, renewed
February 1, 2007, executed on April 17, 2007. The corresponding Sponsor Based
application will be provided in accordance with grant number WA01C601030 to the City,
renewed on February 1,2007 and executed on April 17, 2007.
The Management Procedures/Plan (Attachment 1) outlines the management of the three
programs.
2. TERM OF AGREEMENT
The term of this Agreement is April 1, 2007 through January 31, 2008,
determined by the specific grant, but may be extended pursuant to an amendment to this
Agreement as authorized in Article IV.8, or should additional time for auditing this
project be required, in accordance with law, this Agreement shall be deemed
automatically extended until such time as the said audit shall be completed. In any event,
the term of this Agreement shall cover the period that the Agency has control over
Shelter Plus Care funds.
3. PROGRAM REPORTING
The Agency shall submit such reports as required by the City to meet its local
obligations and its obligation to the Department of Housing and Urban Development.
The City will prescribe the report format, as well as the time and location for submission
of such reports. Required reports include but are not limited to the following:
(A) Semi-Annual Performance Reports which shall include all information required
by HUD in the final Annual Performance Report.
(B) Annual Housing Quality inspections and rent reasonableness studies.
ARTICLE II. FINANCIAL CONDITIONS
1. BUDGET AND COMPENSATION
The City shall reimburse the Agency its allowable costs for the services identified
in this Agreement not to exceed $ 30,720.00 (Thirty thousand, seven hundred twenty
dollars) under project based assistance contract WAOIC601032, $78,208.00 (seventy
eight thousand, two hundred eight dollars) under sponsor ba~e(L'kssistance contract
W AO 1 C60 1 030 and $33,748.00 (thirty three thousand seven hundred and forty eight
dollars) under tenant based contract W AO 1 C60 1 031 upon presentation of properly
executed monthly invoices in a form approved by the City.
Such reimbursement shall constitute full and complete payment by the City under
this Agreement. Allowable costs shall mean those necessary and proper costs identified
in the Agency's application and approved by the City unless any or all such costs are
disallowed by the State of Washington or the United States.
2. DOCUMENTATION OF COSTS AND OTHER FINANCIAL REPORTING
All costs shall be supported by documentation, as evidence of the nature and
propriety of the charges. All accounting documents pertaining in whole or in part to this
Agreement shall be clearly identified and readily accessible, and upon reasonable notice,
the City and United States shall have the right to audit the records of the Agency as they
relate to the work. The Agency shall also:
(A) Maintain an effective system of internal fiscal control and accountability for all
Shelter Plus Care funds, and make sure the same are used solely for authorized
purposes.
(B) Keep a continuing record of all disbursements by date; check number, amount,
vendor, description of items purchased and line item from which money was
expended, as reflected in the Agency's accounting records.
(C) Maintain financial records for a period of five (5) years after receipt of final
monitoring letter from the City provided that the Annual State audit (which
includes the Shelter Plus Care Program) has been completed.
(D) Permit inspection and audit of its records with respect to all matters authorized by
this Agreement by representatives of the City the State Auditor or the United
States at any time during normal business hours and as often as necessary.
(E) Inform the City concerning any funds allocated to the Agency that the Agency
anticipates will not be expended during the Agreement period, and permit
reassignment of the same by the City to other agencies.
(F) Repay to the City any funds in its possession at the time of termination of this
Agreement that may be due to the City or the United States.
3. REIMBURSEMENT
The City shall reimburse the Agency only for actualhlc..urred costs upon
presentation of a properly executed invoice in a form approved by the City. Only those
allowable costs directly related to the Agency's application, shall be paid consistent with
Article II paragraph 2.
In the event the City or United States determines any funds were expended by the
Agency for unauthorized or ineligible purposes or the expenditures constitute disallowed
costs in any other way, the City or United States may order repayment of the same. The
Agency shall remit the disallowed amount to the City within thirty (30) days of written
notification of the disallowance.
(A) The Agency agrees that funds determined by the City to be surplus upon
completion of the Agreement will be subject to cancellation by the City.
(B) The Agency agrees that upon expiration of this Agreement, the Agency shall
transfer to the City any Shelter Plus Care funds on hand at the time of expiration
and any account receivable attributable to the use of Shelter Plus Care funds.
(C) The City shall be relieved of any obligation for payments if funds allocated to the
City cease to be available for any cause other than misfeasance of the City itself.
(D) The City reserves the right to withhold payments pending timely delivery of
program reports or documents as may be required under this Agreement.
ARTICLE III. FEDERAL CONDITIONS
1. UNIFORM ADMINISTRATIVE REQUIREMENTS
Agency shall comply with regulations set forth in 24 CFR part 582.
2. CONFLICT OF INTEREST
In addition to the conflict of interest requirements in 24 CFR part 85, no person
who is an employee, agent, consultant, officer, or elected official or appointed official of
the Agency, who exercises any function or responsibilities with respect to the program or
who are in a position to participate in a decision making process or gain inside
information with regard to such activities, may obtain a financial interest or benefit from
the activity, or have a financial interest in any contract, subcontract, or agreement with
respect to the proceeds of the shelter plus care assisted activity either for themselves or
those with whom they have business or immediate family ties, during their tenure or for
one year thereafter. Participation by homeless individuals who also are participants
under the program in policy or decision making under 24 CFR part 582.300 does not
constitute a conflict of interest.
3.
DISPLACEMENT,
ACQUISITION
RELOCATION,
AND
REAL
PROPERTY
The Agency shall comply with the requirements relating to displacement,
relocation, acquisition and replacement of housing (24 CFR part 582.335). Displacement
of persons (families, individuals, businesses, non-profit organizations and farms) as a
result of activities assisted with Shelter Plus Care funds is generally discouraged and in
all instances must receive prior written approval from the City.
4. LEAD BASED PAINT
Agency shall comply with HUD Regulations on Lead Based Paint hazards in
federally owned housing and housing receiving Federal assistance. (24 CFR Part 35)
5. DISCRIMINATION PROHIBITED
Under the activities, funded in whole or in part by Shelter Plus Care, Agency shall
comply with 24 CFR part 582.330.
ARTICLE IV: GENERAL CONDITIONS
1. COMPLIANCE WITH LAWS
The Agency, in performance of this Agreement, agrees to comply with all
applicable Federal, State and Local Laws and ordinances, and the rules and regulations
promulgated by the U.S. Department of Housing and Urban Development, including but
not limited to Shelter Plus Care Regulations and other policies and guidelines established
for the Shelter Plus Care Program regardless if the law is specifically stated in this
Agreement.
2. LICENSING AND PROGRAM STANDARDS
The Agency agrees to comply with and to obtain at its own expense, if necessary,
all applicable Federal, State, County or Municipal standards for licensing, certification
and operation of facilities and programs, and accreditation and licensing of individuals,
and any other standards or criteria as described in the Contract to assure quality of
serVIces.
3. INSURANCE
The Agency shall maintain at all times a policy of comprehensive general liability
insurance providing an amount of $1,000,000.00 per occurrence, _prQt~cting the City of
Bremerton from any and all damages which may arise in connection with the services to
be provided hereunder, whether or not such damages are alleged to arise from acts or
omissions which are the sole negligence of the City, its officers, employees, and or
agents, or the combined negligence of the City and others. Such insurance shall include
the City as additional insured and shall not be reduced or canceled without 30 days
written prior notice to the City. The Agency shall provide and maintain a current
Certificate of Insurance as evidence of the insurance required in this section.
4. INDEMNITY
The Agency agrees to defend, indemnify and save harmless the City, its appointed
and elected officers and employees, from and against any and all liability, loss, costs,
damage and expense, including costs and attorney fees in defense thereof because of
actions, claims or lawsuits for damages resulting from personal or bodily injury,
including death at any time resulting therefrom, sustained or alleged to have been
sustained by any person or persons and on account of damage to property, arising or
alleged to have arisen directly or indirectly out of or in consequence of or the
performance of this Agreement, whether such injuries to persons or damage to property is
due to the negligence of Agency, its subcontractors, agents, successor, or assigns. This
provision shall be inapplicable to the extent the City are judicially found solely negligent
for such damage or injury.
5. NOTICES
Any notices required to be given by the City to the Agency or by the Agency to
the City shall be in writing and delivered to the following parties at the following
addresses:
City:
CDBG Program Administrator
City of Bremerton
345 6th Street Suite 600
Bremerton, W A 98337
Agency:
Barbara Day Miller
AGAPE
5464 Kitsap Way
Bremerton, W A 98312
6. ASSIGNMENT AND SUBCONTRACTING
The Agency shall not assign or subcontract any portion of the services provided
within the terms of this contract without obtaining prior written approval from the City.
All terms and conditions of this Contract shall apply to any approved subcontract or
assignment related to the Contract.
7. RESERVATION OF RIGHTS
Failure to insist upon strict compliance with any terms, covenants or conditions of
this Agreement shall not be deemed a waiver of such, nor _ sQaLI any waiver or
relinquishment of such right or power at any time be taken to be a waiver of any other
breach.
8. AMENDMENTS TO AGREEMENT
The parties hereby further agree that this Agreement cannot be amended or
modified without the written concurrence of both parties.
9. FAILURE TO PERFORM
In the event of a failure by the Agency to comply, with any terms or conditions of
this Contract or to provide in any manner the activities or other performance as agreed to
herein, the City reserves the right to temporarily withhold all or any part of payment
pending correction of the deficiency, suspend all or part of the contract, or prohibit the
Agency from incurring additional obligations of funds until the City is satisfied that
corrective action has been taken or completed. The option to withhold funds is in
addition to, and not in lieu of, the City's right to terminate as provided in Article IV. 10 of
the General Conditions of this Agreement. The City may consider performance under
this Agreement when considering future awards.
10. TERMINATION
If the Agency fails to comply with the tenns and conditions of this Agreement,
the City may pursue such remedies as are available in accordance with 24 CFR 85.43
including but not limited to, the termination of this Agreement in the manner specified
herein.
(A) Termination for Cause - If the Agency fails to comply with the terms and
conditions of this Agreement and any of the following conditions exist:
(1) The lack of compliance with the provisions of this Agreement are of such
scope and nature that the City deems continuation of this Agreement to be
substantially non-beneficial to the public interest;
(2) The Agency has failed to take satisfactory corrective action as directed by
the City or its authorized representative within the time specified by same;
(3) The Agency has failed within the time specified by the City or its
authorized representative to satisfactorily substantiate its compliance with
the terms and conditions of this Agreement,
The City may terminate this Agreement in whole or in part, and thereupon shall
notify in writing the Agency of the termination, the reasons therefore, and the effective
date. The effective date shall not be prior to notification of the termination by the City to
the Agency. Costs resulting from obligations incurred by the Agency after termination of
the Agreement are not allowable unless specifically authorized in writing by the City.
(B) Termination for Convenience
The award may be terminated for convenience, in whole or in part, as follows:
(1) By the City with the consent of the Agency. The two parties shall agree
upon the termination conditions, including the effective date and in the
case of partial termination, the portion to be terminated, or
(2) By the Agency upon submitting written notification to the City. The
written notification must set forth the reasons for the termination, the
effective date, and in the case of partial termination, the portion to be
terminated, However, in the case of a proposed partial termination, the
City may terminate the award in its entirety if the City determines that the
remaining portion will not accomplish the purpose for which the award
was made.
(C) Termination for Withdrawal, Reduction or Limitation of Funding In the event that
funding from the Federal government is withdrawn, reduced or limited in any way
after the effective date of this contract, and prior to its normal completion, the
City may summarily terminate this Contract as to the funds reduced or limited,
notwithstanding any other termination provision of this contract. Termination
under this Section shall be effective upon receipt of written notice by the Agency
or its representative.
11. CLOSE-OUT
Upon termination of this Contract, in whole or in part for any reason including
completion of the project, the following provisions shall apply:
(A) Upon written request by the Agency, the City shall make or arrange for payment
to the Agency of allowable reimbursable costs not covered by previous payments;
(B) The Agency shall submit within thirty (30) days after the date of expiration of this
Agreement, all financial, performance and other reports required by this
Agreement, and in addition, will cooperate in a program audit by the City;
(C) In the event a financial audit has not been performed prior to close-out of this
Agreement, the City retains the right to withhold a just ang r:~a~onable sum from
the final payment to the Agency after fully considering the recommendation on
disallowed costs resulting from the final audit.
12. VENUE AND CHOICE OF LAW
Any action at law, suit in equity, or other judicial proceeding for the enforcement
of this Agreement or any provisions thereof shall be instituted only in the Court of the
State of Washington, County of Kitsap. It is mutually understood and agreed that this
Agreement shall be governed by the laws of the State of Washington, both as to
interpretation and performance.
13. SEVERABILITY CLAUSE
It is understood and agreed by the parties that if any part, term, or provision of
this contract is held by the courts to be illegal or in conflict with any law of the state
where made, the validity of the remaining portions or provisions shall not be affected,
and the rights and obligations of the parties shall be construed and enforced as if the
Agreement did not contain the particular part, term, or provision held to be invalid.
14. INTEGRATED DOCUMENT
This Agreement with any attachments constitutes the entire agreement between
the parties and both parties acknowledge that there are no other agreements, written or
oral, that have not been fully set forth in the text of this Agreement.
EXECUTED this
day of
200
AGENCY:
AGAPE Unlimited
(Agency)
BY:
(Signature)
(Please Print Name and Title)
(Date)
ADMINISTRATOR SHELTER PLUS CARE PROGRAM
Administrator
Date
MAYOR, CITY OF BREMERTON
Cary Bozeman
Date
Approved as to form:
Bremerton City Attorney
INDEX TO SHELTER PLUS CARE AGREEMENT
Article I. Project
1. Scope of Services
2. Term of Agreement
3. Program Reporting
Article II Financial Conditions
1. Budget and Compensation
2. Documentation of Costs and Other Financial Reporting
3. Reimbursement
Article III. Federal Conditions
1. Uniform Administrative Requirements
2. Conflict of Interest
3. Displacement, Relocation, Acquisition and Replacement of Housing
4. Lead Based Paint
5. Discrimination Prohibited
Article IV General Conditions
1. Compliance with Laws
2. Licensing and Program Standards
3. Insurance
4. Indemnity
5. Notices
6. Assignment and Subcontracting
7. Reservation of Rights
8. Amendments to Agreement
9. Failure to Perform
10. Termination
11. Close-Out
12. Venue and Choice of Law
13. Severability Clause
14. Integrated Document
A TT ACHMENT #1
SHEL TER PLUS CARE
MANAGEMENT PROCEDURES/PLAN
Shelter Plus Care (SPC) is a U.S. Department of Housing and Urban Development
(HUD) housing grant specifically aimed at housing the disabled homeless population
while ensuring that their on-going needs are met through active case management. SPC
provides housing assistance funds and requires the agency involved to provide an equal
amount of services to the client. The client must be disabled with either, or a
combination ofthe following disabilities: severe mental illness, chemical dependency, or
AIDS or AIDS related illness. AGAPE, as sponsor ofthe SPC Program will manage the
program in accordance with the plan as described in the application and described below.
Scope of Services/History
The City of Bremerton initially submitted an application to HUD on July 6, 1993 under
the McKinney Shelter Plus Care Program for rent assistance to provide alcohol/drug free
permanent housing for 8 homeless women with children and 16 homeless men disabled
by chronic alcoholism and substance abuse. A grant in the amount of $596,400.00 was
awarded on January 5, 1995. Agape Unlimited, a state licensed non-profit alcohol and
drug treatment provider, serves as the sponsor and primary social service provider for the
project. Agape Unlimited and the City have successfully applied for renewal funds every
year since the initial award; see below for current funding levels.
Funds were awarded under three components of the Shelter Plus Care Program.
Project Based Rental Assistance (PBRA): Assistance is provided to AGAPE for units
located at 1323 and 1329 Crawford St. Participants do not retain assistance ifthey move.
Sponsor based Rental Assistance (SBRA): Participants reside in housing owned or leased
by Agape. Participants do not retain assistance if they move.
Tenant Based Rental Assistance (TBRA): Provides grants for rental assistance which
allows participants to choose housing of appropriate size (goes with tenant) Agape may
require participant to live in a specific structure the first year and in a specific area for the
remainder of the participation. Units are located throughout Bremerton city limits.
All three components, Project Based Rental Assistance (PBRA), Tenant Based Rental
Assistance (TBRA) and Sponsor Based Rental Assistance (SBRA) of the original grant
have been completed and must be renewed annually. The City submitted and received
funding for 2007 as follows:
Pro2ram Amount OBR I-BR 2-BR 3-BR 4-BR 5-BR
TBRA $33,748.00 1 1 3
SBRA $78,208.00 1 5 3
PBRA $30,720.00 2
Agape's program is composed of three stages:
o initial outreach and residential chemical dependency treatment (funded by non Shelter
Plus Care sources);
.., 3-6 months of drug/alcohol free group living with intensive treatment and job training
services; (Project Assistance)
o permanent supported housing in the community.(TBRA and SBRA)
The continuum of housing linked to appropriate social services is designed to promote
self-sufficiency and clean and sober living by providing gradually increasing levels of
responsibility and independence based on personal progress in meeting recovery goals.
The group houses, located at 1323 and 1329 Crawford St. in Bremerton, provide 18 beds
of permanent housing with cooking, cleaning, laundry and recreational facilities including
a common room and garden. The program provides a home-like, not an institutional
environment for residents. Moreover, the houses are only two blocks from the Agape
outpatient treatment facility.
The Sponsor based component is typically used both as an intermediary phase and an
alternative to group living for families. Agape has identified apartment units throughout
the community to utilize in the program.
For the Tenant based component, participants must have obtained the self-sufficiency to
maintain a unit with little assistance.
Participant Selection
Participants must be:
o Chemically dependent, participating in an outpatient treatment program
· 18 years of age or older
· hom~less
· living on the street or in a homeless shelter, released (with no housing options) to the
streets from jail, in-treatment programs, and hospitals.
Priority for housing assistance will be as follows:
First Priority:
Second Priority:
Third Priority:
Ir~dividuals living on the street;
Release from the jail to the street;
Release from treatment to the street
Screening and selection process will be coordinated by AGAPE who will interview each
potential participant to determine eligibility. Persons eligible for the project will be
2
placed on a waiting list and are responsible to contact AGAPE, by telephone, at least once
every three days to indicate they are still interested in the program. Tenants are selected
from those eligible based upon their position on the waiting list (unless there are
documented extenuating circumstances)
Method for Asshwine Units
Assignment of units is determined according to the clients' needs, including stability in
treatment, family size, level of self-sufficiency and need for on-going peer support.
Generally, all entering program participants will be required to live in the project based
houses. When residents move out, Agape will move new residents into the bedroom that
was vacated. Participants that can be accommodated by the Project Based Houses will
not be moved around the house unless a woman or man with several children requires the
larger spaces located in the lower level of the buildings. Men, including men with
children reside in one house and women, including women with children reside in the
other house. Those moving out of the Project Based Houses (and having successfully
completed stage one of their recovery program) will be placed in either a Sponsor Based
house or apartment or in a Tenant Based unit as appropriate.
Smaller sponsor based units are utilized by single individuals high in self-sufficiency.
Large units are utilized as multiple adult dwellings or as housing for parents with
dependent children. The appropriate housing unit will be determined_taking into
consideration the quality, access to services, and appropriateness of the unit type.
Those moving into Tenant based assistance will locate their own housing within the City
of Bremerton. AGAPE will assure the unit meets HQS. The size and type of housing
weill be determined according to family size and need.
Participant Role in Operations/Manaeement
Residents at the group houses will be responsible for regular house maintenance,
including cleaning and yard work. Group home residents will have weekly house
meetings to address both community and operations issues, and will provide input on
program evaluation. These meetings will address mutual responsibility for house chores.
All program participants will be involved in decision making and problem solving for the
program through on-going program evaluations.
Applicant Role in Operations/Maintenance
Agape is responsible to ensure that the houses are properly maintained contract for
necessary repairs, collect rent, provide cleaning supplies and provide yard tools. Agape
counselors assist residents to develop skills for house maintenance, implement the chore
list, and facilitate resident meetings. Agape is responsible to ensure that sufficient
funding is available to operate and maintain the buildings properly. Agape pays all utility
3
bills, but not long distance phone costs. Agape is available in the evenings and weekends
to provide help and supervision for participants.
Participant Eligibility Verification
Agape will verify eligibility and determine Total Tenant Payment (TTP) for all
participants. The following documentation will be required to determine eligibility for
each participant:
1. Intake application
2. Certification ofhomelessness
3. Certification of disability
4. Income verification
Payment
The rent to be paid by each tenant will be calculated based on the highest of:
· 30 percent of the family's monthly adjusted income (adjustment factors include the
number of people in the family, age of family members, medical expenses, and child
care expenses); or,
· 10 percent of the family's monthly income.
Housing Quality Standards and Rent Reasonableness Cer.tHication
All necessary Housing Quality Standards (HQS) Inspections and Rent reasonableness
studies will be performed by Agape who will also maintain the required documentation.
Agape may enter into a contractual agreement relative to the Shelter Plus Care Program
with a landlord only after it has certified that the housing unit meets HQS and rent
reasonableness criteria.
Lead Based Paint Requirements
AGAPE will assure all units meet HUD's Lead Based Paint Requirements.
Assessment Methods
The Continuum of Care Coalition consists of local participating agencies providing
services, and Agape. The committee will meet at least monthly to share program
information on housing units, client services and record keeping requirements. The City
of Bremerton will participate in the meetings once a year.
Additionally, the Coalition will assess and make recommendations regarding:
· how effective outreach efforts were to identify initial program participants and
additional participants as space became available;
· how well coordinated the system of services is to meet the changing needs of clients;
· how efficient is the mechanism for administering rental assistance.
4
The Coalition will discuss specific case studies to measure the clients' stability in
housing, improved functioning, the use of treatment and community services, the degree
of independence achieved, and the degree of client satisfaction with the services
provided.
AGAPE will submit semi-annual reports to the City of Bremerton.
Request for Payment
No less than two weeks prior to the last day of each month Agape must provide
verification of rent subsidy payments required for the upcoming month. NO PAYMENT
WILL BE MADE UNLESS THIS VERIFICATION IS RECEIVED. Such verification
includes the following:
1. Documentation regarding participant eligibility as previously described;
2. HQS inspections and rent reasonableness studies as described above;
3. A signed contract between Agape and the Landlord for payment of housing
assistance;
4. A signed lease agreement for a period of no less than thirty (30) days between the
Landlord and Agape;
5. An agreement between the Landlord and the service agency regarding support
serVIces.
The City of Bremerton will promptly process the payment.
Administrative Fee
The HUD Shelter Plus Care program authorizes an eight percent (8%) administrative fee
for the following activities: providing rental payments to landlords; examining family
income; providing housing information and assistance; inspecting units for HQS; and
receiving new participants into the program. An analysis indicates the City of Bremerton
provides approximately 25% of these services and AGAPE provides 75%. Therefore, 6%
of the administrative fee will be available to AGAPE and 2% to the City ofBremerton.
To assure that administrative funds are available through the life of the Shelter Plus Care
Program, the funds will be disbursed based on the amount of the monthly draw (for
example, if the monthly draw is $2,500 AGAPE will receive $150.00 and the City of
Bremerton will receive $50.00 in administrative fees). Documentation of the time spent
on the activities must be maintained by the City of Bremerton and AGAPE. .
5
Housin2 Assistance Payments
Rent subsidy payments will be made by Agape to the landlord(s) as appropriate
Agape will maintain a special bank account dedicated solely to Shelter Plus Care
activities. All funds received from the City of Bremerton will be placed in and disbursed
from this account.
Agape will maintain records of rent subsidy payments to landlords.
Vacancy Payments
Agape must immediately notify the City of Bremerton upon termination of tenancy so
that the City may determine allowable vacancy payments to landlord(s).
'Hun Required Reportin2
AGAPE will provide the data to the City of Bremerton for the HUD annual report.
6
DATE SUBMITTED: April 3, 2007
BILL# 07- 099_
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
56-
........................................................................................
;
I
SUBJECT: Ordinance No. 5007
amending BMC Section 2.92.040 relating to
insurance, self-insurance and pooled
coverage programs
qommittee Meeting Date:
COUNCIL MEETING Date:
I
! Department:
Presenter:
Phone:
April 25, 2007
May 2, 2007
Financial Services
Peggy Lesser ~
473-5302
i
SUMMARY: The current provisions ofBMC Seciion 2.92.040 restrict the City's ability to bind
insurance coverage in a timely manner. The propo~ed ordinance amends BMC Section 2.92.040 in
order to authorize the Risk Manager to bind insuratice coverage to protect the City of Bremerton.
!
ATTACHMENTS: Proposed Ordinance
:
FISCAL IMPACTS (Include Budgeted Amount): iNone
APPROV ALS:
DEPARTMENT DIRECTOR'
CITY ATTORNEY:
FINANCE DIRECTOR:
MA YOR:
I
_f~~;
. I
I
RECOMMENDED MOTION: Move to pass Ordinance No. 50D7
2.92.040 to authorize the Risk Manager to bind insJrance coverage.
COMMITTEE CHAIR
COUNCIL PRESIDENT:
CONSENT AGENDA ~.
GENERAL BUSINESS D
PUBLIC HEARING D
amending BMC Section
COUNCIL ACTION: D Approve D Deny D Table
D Continue D No Action
ORDINANCE NO. 5007
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, amending Section 2.92.040 of the
Bremerton Municipal Code relating to the purchase of insurance
policies, funded self-insurance programs, pooled coverage and
related services.
WHEREAS, the current provisions of Section 2.92.040 of the Bremerton
Municipal Code relating to the purchase of insurance policies, funded self-insurance programs,
pooled coverage and related services restrict the City's ability to bind insurance coverage in a
timely manner; and
WHEREAS, the City Council desires to update the provisions relating to the
purchase of insurance policies, funded self-insurance programs, pooled coverage and related
services in order to authorize the Risk Manager to bind insurance coverage to protect the City of
Bremerton; NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Section 2.92.040 of the Bremerton Municipal Code entitled
"Insurance/Self-Insurance/Pooled Coverage Programs" is hereby amended to read as follows:
2.92.040 INSURANCE/SELF-INSURANCE/POOLED COVERAGE
PROGRAMS.
The Risk Manager is responsible for the design, negotiation, procurement and
administration of all insured, self-insured and/or pooled coverage programs:
(a) The Risk Manager shall determine and recommend the appropriate retention
levels and amount of reserves to be established;
(b) The Risk Manager shall negotiate with insurance brokers for any type of
insurance and may recommend that the City engage the services of such brokers;
(c) The Risk Manager shall purchase, with the approval of the Director of Financial
Services and City Council, all insurance policies, funded self-insurance programs, pooled
coverage and related services, and shall administer the samet. The Risk Manager is authorized to
bind propertv. casualty. and surety insurance coverage without prior approval by City Council
subiect to budget authority. Within 60 days of binding coverage. the Risk Manager shall advise
City Council that coverage was bound and seek City Council approval for continuation of the
bound coverage;
(d) The Risk Manager shall make an annual report to the City Council regarding
insurance coverage and the level of retained risk, and such other reports as may be required by
the Council.
SECTION 2. Severability. If anyone or more sections, subsections, or
sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not
1
BMC 2.92.040
affect the validity of the remaining portion of this ordinance and the same shall remain in full
force and effect.
SECTION 3. Effective Date. This ordinance shall take effect and be in force ten
(10) days from and after its passage, approval and publication as provided by law.
PASSED by the City Council the
day of
,2007
WILL MAUPIN, Council President
Approved this
day of
,2007
CARY BOZEMAN, Mayor
ATTEST:
APPROVED AS TO FORM:
PAULA JOHNSTON, City Clerk
ROGER A. LUBOVICH, City Attorney
day of
day of
,2007
,2007
PUBLISHED the
EFFECTIVE the
ORDINANCE NO.
R:\Legal\Legal\Ordinances\Risk\Section 2.92 insurance purchase.doc
2
BMC 2.92.040
DATE SUBMITTED: March 28, 2007
BILL # 07'--/00
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
5H
........................................................................................
SUBJECT: Risk Management Fund Budget
Adjustment
Committee Meeting Date: April 25, 2007
COUNCIL MEETING Date: May 2, 2007
Department: Financial Services"?
Presenter: Peggy Lesse~/5K
Phone: 473-5302
SUMMARY: Risk Management has successfully settled two workers' compensation claims filed by
former employees in the Public Works and Parks departments. In each instance, efforts to return the
employees to work have proved futile, and each has taken legal action in pursuit of benefits. With the
Mayor's and Mayor Pro Tempore's approval, negotiated settlements have been reached. Risk
Management requests a budget adjustment of$81,626 to the Workers' Compensation Disability Pay
line item and a reduction in the ending fund balance of the Risk Management Fund accordingly.
.
A TT ACHMENTS: Settlement authorizations signed by the City Attorney, Mayor, and Mayor Pro
Tempore
FISCAL IMPACTS (Include Budgeted Amount): The ending fund balance will be reduced by
$81,626 to pay the amounts due. Adequate reserves have been set aside to make these payments.
COMMITTEE CHAIR
COUNCIL PRESIDENT:
'"''
..........
APPROV ALS:
DEPARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MA YOR:
~
;J
CONSENT AGENDA ~.
GENERAL BUSINESS 0
PUBLIC HEARING 0
RECOMMENDED MOTION: I move to approve an adjustment to the 2007 Risk Management
Fund budget by $81,626 for payment in settlement of two workers' compensation claims.
COUNCIL ACTION: n Approve n Denv n Table
n Continue n No Action
" "
B"" ,: ,'.'"
, . '. ~
~"
"
" 'M.~
Office of Risk Management and Safety
Margaret Lesser, Risk Manager
Memorandum
[<7~
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Da18: November 8. 20006
City of
C'~ A"
'JIiV .".HoYnp1ii~. r)Hi~"i'
'- '., ""f '.: \'.,. \i;;>..,.e
TI: Roger Lubovich, City Attorney
Fr.m: Peggy Lesser, Risk rVlanageri-<~;'"
.1: Ron~orkers' Compensation Appeal
As you may recall, former PW employee Ron_lipped and fell in a City parking lot on
November II, 1996. He filed a workers' compensation claim, and medical and time loss
benefits were provided until the claim was closed in October, 1998. His employment with
Bremerton was terminated in September, 2002, after he basically stopped coming to work.
Mr. .Js application to reopen his claim was denied by the Department of Labor and
Industries on May 14,2004, and he has appealed that decision to Kitsap County's Superior
Court. Jury trial is set to begin on December 4, 2006, with the sole issue being whether Mr.
"'S industrial injury objectively worsened between October, 1998 and May, 2004.
Carol Casey, M~'s attorney; has expressed an interest in reaching a settlement prior to
trial. Her opening demand is for $103,000 based on her expressed belief that Mr.--' could
be entitled to 4 years of back time loss benefits. Although it is unlikely that Mr. would
prevail in securing that level of time loss benefits, Bremerton will spend $15,000 to defend the
appeal at trial. Should the jury decide that Mr. _s claim should be reopened, Bremerton
would be required to pay his attorney fees - approximately $30,000. Thus, the immediate costs
of a superior court loss would be roughly $45,000. Treatment costs would begin again, with the
very real possibility of time loss benefits, retraining costs, and a pension becoming a reality as
well.
I have authorized Bremerton's attorney, Andrew Myers, to counter Ms. Casey's opening
demand with an offer of $12,500. Since further negotiations will exceed my settlement
authority, I am seeking your support in requesting that the Mayor provide you and me with
$45,000 in settlement authority to resolve this matter prior to trial. If you concur, please sign
below and I will secure settlement authority from the Mayor.
I approve of and authorize settlement of Ron_workers' compensation claim, with a
(..~a,,~I~~~Cltlcment paYmentor~.4S'OOO to b2~;g~::ent~:nd..
Rhger Luhovich. City Attorney' Cary Bozcman, J'vlaYllr
B.
DIll:
TI:
Fram:
BI:
Office of Risk Management and Safety
Margaret Lesser, Risk Manager
Memorandum
December 15, 2006
Roger Lubovich, City Attorney
Cary Bozeman, Mayor
P L R. k 1\1 /'/O~
eggy esser, IS lV anager V ^--
Willian__
-
Wi11iam~ a 61-year-old former part-time laborer inothe Parks Department, who leased
a park house from Bremerton on a month-to-month basis with rent waived in return for services
provided. On May 26, 2003, Mr. ~slipped and then regained his balance while standing
in a wet truck bed throwing a bag of garbage into a dumpster. He alleged that he sustained a
right shoulder injury as a result of this im.:ident.
Mr. .d.. !iled a workers'. compensation claim and began. treatment for his injured shoulder~
Modified duty assignments were offered to and accepted by Mr. _ , however, he
repeatedly failed to report to work. His employment was terminated on November 3,2003 for
failure to regularly report for work and his month-to-month lease was terminated.
Mr. - _ --Ijled a discrimination complaint against Bremerton and also asked the Department
of Labor and Industries to re-compute his time loss benefit to include the value of the housing
that had been provided by Bremerton. The Department of Labor and Industries ultimately issued
an order awarding time loss benefits that included $450 per month in housing benefits. The City
of Bremerton appealed that order.
Mr.. ~continued to receive intermittent treatment for his shoulder, but his pain
complaints did not diminish. He underwent shoulder surgery on July 15,2004. Physical therapy
followed, a vocational rehabilitation plan was developed, and pain complaints continued. The
surgeon recommended retraining and an occupational goal of veterinary technician was adopted.
The Kitsap Humane Society was amenable to having Mr. .perform on-the-job training
at its location until Mr. presented himself unfavorably during an interview there. A
new vocational plan will need to be developed and implemented before this claim can be closed
with a finding that i\lr. ____is employable. He will also be entitled to a residual disability
rating based on the less than completely successful surgery.
The City's appeal dealing with time loss benefits for deferred rent is now pending. It would
appear wise to settle all of the disputes related to this claim at one time. Mr. ~ "II appears
to be \villing to concede, tor a price, that he is currently able to work and has been able to work
for an extended period of time. This would tenninate his entitlement to the ongoing time loss
MH\'10RANDUM:
Wi/liol/1 U"'lhun/r
De('l'lllber 1.'\. 200h
Page: 2
benetits he is receiving, end the disagreement over deterred rent, eliminate the need to develop
and implcment a new vocational rehabilitation plan, and end the use of outside counsel.
I believe settlement is likely to be less costly than trying to rehabilitate an individual who has
repeatedly demonstrated resistance to becoming employable. Therefore, settlement authority,
not to exceed $45,000 is requested. This should cover all employability issues, all back time loss
issues, and an agreement to not dispute a partial disability award made by an agreed-upon
physician. It should be noted that the $45,000 amount is expected to cover the entire disability
award, but it is possible (but not probable) the disability award would be larger than anticipated.
Your concun"ence is required.
I hereby concur and authorize settlement of the _ claim as described above:
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DATE SUBMITTED: April 10, 2007 BILL # () 7 - I 0 I
AGENDA BILL
CITY OF BREMERTON 5 -,-
CITY COUNCIL ....
....................................'....................................................
SUBJECT: 2007 Budget Amendment for
2006 Project Carry Forward Items
Committee Meeting Date: 4/25/2007
COUNCIL MEETING Date: 51212007
Department: Financial Services
Presenter: Laura Lyon
Phone: 473-5722
SUMMARY: Several projects that were underway at the end of 2006 and/or expected to be
completed prior to the end of 2006 - were not completed by year end as anticipated. The attached
schedule to this agenda bill includes a listing (by fund) of the previously approved expenditures and
related revenue items that were not concluded. These expenditures now require a budget adjustment
to authorize these expenditures to occur in 2007. Funds for these expenditures are provided by the
carry forward of greater fund balances from 2006 (resulting from these expenditures not occurring as \
originally planned) and/or from delayed receipt of identified revenue sources that also carry forward
into 2007.
ATTACHMENTS: Discussion memorandum and schedule of expenditures & related revenue items
to be carried forward to 2007 .
COMMITTEE CHAIR
COUNCIL PRESIDENT:
Lf~~-:;
CONSENT AGENDA
GENERAL BUSINESS 0
PUBLIC HEARING 0
RECOMMENDED MOTION: Move to amend the 2007 budget to include expenditures, and any
related transfers of funds and revenue sources, as identified, for previously approved projects that
were not completed by the end of 2006.
COUNCIL ACTION: 0 Approve 0 Deny D Table
D Continue D No Action
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......~~~'l Memorandum
To:
Re:
City Council
Mayor Cary Bozeman
Laura Lyon, Director of Financial servic~
2007 Budget Amendment for 2006 Carry Forward Projects
From:
Date:
March 28, 2007
Each year there are projects underway and/or expected to be completed by the
end of the year that for a variety of reasons end up not concluded in the timelines
expected. Because the projects were expected to conclude by year end (2006)
- no provisions are. made in the following budget year (2007) for these
expenditures; These expenditures were previously budgeted for, so the effect
of the work not being completed is that the ending fund balances of the affected
funds are greater than. the following'year budget anticipated and/or there is a
delay into the subsequent year of receipts from identified revenue sources. The
funds are available from the carry forward of greater fund balance and delayed
revenue sources receipts, but a subsequent year budget adjustment is necessary
to provide expenditure authority for the project managers.
In previous years, these budget amendments to carry forward uncompleted
projects came to council for approval in a series of individual agenda bills. Last
year we instituted a change to this practice by collecting the information and
doing one agenda bill for action on all the known items that require a carry
forward budget approval. This seemed to work well and we are managing this
process in the same way for 2007.
The attached list of budget adjustments are the items that staff is asking council
to approve for expenditure in 2007. The funding for the additional 2007 budget
approval is from the carry forward of fund balance from the prior year and/or from
the carry forward of delayed receipts of identified funding sources. With
council's approval of this agenda bill the work may be completed on the projects.
When the mid year budget amendment ordinance is prepared - these and other
budget amendments acted upon by council by previous motions or resolutions
will be formally incorporated into an amended 2007 budget.
Staff is asking for your approval of these 2007 budget amendments at the
Council's May 2, 2007 business meeting.
2006 Carryover Projects - Expenditure
Fund Department Project Amount Coding Comments
001 General Police Capital Improvement - New Facility 10,000 594.2120 54110 Remaining capital expenditures
50,600 594.2120 56210 associated with new facility and
3,200 594.2120 56310 equipment.
50,000 594.2120 56430
11,200 594.2120 56440
001 General General Facilities PW&U Oyster Bay Electrical Improvements 17,200 594.1849 56210 Project Date - June thru August
PW&U Oyster Bay Interior Remodel 8,800 Project Date - June thru August
Equip. Srvs Oyster Bay Electrical Lighting 8,800 Project Date - June thru August
Fire Station Warehouse Mezzanine 11,900 Construction with Restroom Project
Fire Station Warehouse Restroom 5,000 Construciton with Mezzanine Project
Fire Station 2 Misc. Improvements - Cabinets 4,900 Remaining Cabinets on Order
Fire Station 2 Noise Barrier 1,200 To be completed in April
001 General Parks Greenhouse 25,945 594.7651 56510 Delayed due to weather & permitting
Total General Fund 208,745
102 Street Street Electrical Cabinets 47,000 595.6442 56430 On Order
Street Capital Hill Fire Station Improvements 42,587 542.8042 53110 AB 06-178
103 Contingency Reserve Contingency Reserve Transfer to Parks Capital 199,650 597.0081 50310 Parks Restricted Funds
Transfer to Public Safety Bond Fund 350,000 597.0081 50302 Cencom Proceeds for Court Facility
113 BKAT BKAT Camera Equipment 8,352 594.7184 56430 Lenses for cameras
302 Public Safety Public Safety Law Enforcement Facility 420,850 594.2127 56210
Fire Control Capital 93,339 594.2227 56310 Per AB 06-279
303 Harborside Park Harborside Park Park Construction 2,496,188 594.7657 56510
308 Gen Gov't Cap Imp Gen Gov't Cap .Imp Transfer to General Fund 57,800 597.0083 50001 Transfer for Gen Facility Improvements
Pollution Control 187,450 531.7083 54110 Brownsfield Grant
Kiss 'n Ride 135,000 559.9083 54510 Budgeted in 2005
401 Water Water Capital AC PS #2 Upgrades 125,553 594.3434 56310
Anderson Creek Chlorine Generators 181,151 594.3434 56430
451 Wastewater Wastewater Capital Pacific Ave Point Repairs 19,840 594.3535 56310
481 Stormwater Engineering NPDES Permit 100,000 538.8037 54110
Total Other Funds 4,464,760
Grand Total 4,673,505
2006 Carryover Projects - Revenue
Fund Department Project Amount Coding Comments
001 General Fund Police Capital Improvements - New Facility 92,850 20 331.1673 Dept. of Justice Equipment Grant Funding
Capital Improvements - New Facility 32,150 20 331.1671 Dept. of Justice Technology Grant
001 General Fund General Facilties Transfer 57,800 49 397.0308 Transfer for General Faciltiy
Improvements
Total General Fund 182,800
117 One Percent For Art One Percent For Art Interfund Trust Contributions 81,918 75 366.5000
302 Public Safety Bond Public Safety Bond Transfer 350,000 27 397.0103 Sale of Cencom Building
303 Haborside Park Harborside Park EDI HUD Grant 60,688 57 331.1424
WA Dept. of Com, Trade & Econ Dev 1,124,482 57 334.0420
Non-Taxable Sale of Asset 120,000 57 395.1002
308 Gen Gov't Cap Imp Gen Gov't Cap Imp Brownsfield Assessment 187,450 83 331.6681
310 Parks Capital Imp Parks Capital Imp Transfer 199,650 59 397.0001 Transfer for Sale of Tennis Court Property
Total Other Funds 2,124,188
Grand Total 2,306,988
DATE SUBMITTED: March 2], 2007
BILL #
07--!O~
5~
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
..........................~.............................m...............................
SUBJECT: Amend the 2007 budget for
additional principal payments on the
Conference Center variable rate debt
obligation
Committee Meeting Date:
COUNCIL MEETING Date:
Department:
Presenter:
Phone:
4/25/2007
5/2/2007
Financial Services
. Laura Lyon
473-5722
SUMMARY: In 2006, the City experienced strong financial performance in the General Fund. As a result of
increased revenues and reduced expenditures, the General Fund had a higher ending fund balance than was
anticipated to carry forward as the beginning fund balance for 2007. After making consideration for; 1) cap,ital
work that was not completed in 2006 that should be carried forward into 2007, 2) provision of adequate I
reserves and contingency planning, and 3) other budget amendments previously approved by the City Council
or anticipated to be approved in the future - there is a net available positive fund balance remaining that is
recommended to be used for additional street maintenance supplies and additional reduction of outstanding
debt obligations in 2007. An expenditure of $125,000 for additional principal retirement of the City's
outstanding 2003 Conference Center variable rate debt obligation not only reduces the City's final obligation
for repayment of the debt - but it also results in an estimated interest expense savings of $96,862 over the
remaining term of the loan agreement (using today' s variable rate percentage to estimate future period rates). It
is the recommendation of the Director of Financial Services that the City Council approve a budget amendment
authorizing the transfer of $125,000 from the General Fund to the Bond Fund and authorize the expenditure in
the Bond Fund of $125,000 for additional principal repayment on outstanding Conference Center debt.
ATTACHMENTS: Explanatory Memo
FISCAL IMPACTS (Include Budgeted Amount): The requested budget amendment will transfer an
additional $125,000 from the General Fund (Fund 001) to the Bond Fund (Fund 201) and authorize additional
debt principal payments in the Bond Fund of $125,000. The Financial results for 2006 provided a positive
General Fund ending fund balance variance carrying forward into 2007 - which is more than sufficient to cover
this additional expenditure in 2007.
:;".
.---
~
.~------
APPROVALS:
DEPARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MA YOR:
COMMITTEE CHAIR
COUNCIL PRESIDENT:
~~;;.
CONSENT AGENDA
GENERAL BUSINESS 0
PUBLIC HEARING 0
RECOMMENDED MOTION: Move to approve a budget adjustment authorizing the transfer of
$125,000 from the General Fund to the Bond Fund and authorizing additional debt principal
payments in the same amount.
COUNCIL ACTION: 0 Approve 0 Deny 0 Table
D Continue D No Action
,,-- ," ,-- -." ,-'- ". ,~".
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~; >,~~,_, .<~" C..., _ ," ,." ,-.>,",,, ,"" ,. ;',__>,"J' -,~~! (
?~i~~{;t~,...~.~! Memorandum
To:
City Council Members
Mayor Cary Bozeman
From:
Laura Lyon, Director of Financial Services
Re:
Amendment of the 2007 Budget for Additional Principal Payments
on Conference Center Debt Obligation
Date:
March 21 , 2007
In 2006, the City experienced strong financial performance in the General Fund.
As a result of increased revenues and reduced expenditures, the General Fund
had a higher ending fund balance than was anticipated to carry forward as the
beginning fund balance for 2007. After making consideration for 1) capital work
that was not"completed in 2006 that should be carried forward into 2007; 2)
provision of adequate reserves and contingency planning; and 3) other budget
amendments previously approved by the City Councilor anticipated to be
approved in the future - there is a het available positive fund balance remaining"
that is recommended to be used for additional street maintenance supplies and
additional reduction of outstanding debt obligations in 2007.
The City Financial Goals & Policies provide that "Cash balances in excess of
the amount required to maintain strategic reserves may be used to fund
one-time or non-recurring costs. Preference should be given to uses that
reduce ongoing expenses (for example - early retirement of debt)." Early
retirement of debt is clearly an appropriate and desirable use of available
surpluses as articulated in the Financial Goals & Policies.
An expenditure of $125,000 for additional principal retirement of the City's
outstanding 2003 Conference Center variable rate debt obligation not only
reduces the City's final obligation for repayment of the debt - but it also results in
an estimated interest expense savings of $96,862 over the remaining term of the
loan agreement (using today's variable rate percentage to estimate future period
rates). It is the recommendation of the Director of Financial Services that the
City Council approve a budget amendment authorizing the transfer of $125,000
from the General Fund to the Bond Fund and authorize an expenditure in the
Bond Fund of $125,000 for additional principal payments on the 2003
Conference Center variable rate debt.
I am asking for the City Council to approve this budget amendment at it's May
2nd business meeting.
DATE SUBMITTED: March 21, 2007
BILL #
07- 703
5K
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
........................................................................................
SUBJECT: Amend the 2007 budget for
additional street maintenance supplies
Committee Meeting Date:
COUNCIL MEETING Date:
Department:
Presenter:
Phone:
4/25/2007
5/2/2007
Financial Services
Laura Lyon
473-5722
SUMMARY: In 2006, the City experienced strong financial performance in the General Fund. As a result of
increased revenues and reduced expenditures, the General Fund had a higher ending fund balance than was
anticipated to carry forward as the beginning fund balance for 2007. After making consideration for; 1) capital
work that was not completed in 2006 that should be carried forward into 2007, 2) provision of adequate
reserves and contingency planning, and 3) other budget amendments previously approved by the City Council
or anticipated to be approved in the future - there is a net available positive fund balance remaining that is
recommended to be used for additional street maintenance supplies and additional reduction of outstanding
debt obligations in 2007. An additional expenditure of $125,000 for street maintenance combined with
existing budgeted labor resources, will allow the Street Department to significantly increase the scope of the
2007 paving list of work to be completed It is the recommendation of the Director of Financial Services that
the City Council approve a budget amendment authorizing the transfer of $125,000 from the General Fund to
the Street Fund and authorize the additional expenditure in the Street Fund of $ I 25,000 for street maintenance
supplies.
ATTACHMENTS: Explanatory Memo, original Street Fund paving list for 2007, and revised Street Fund
paving list if additional supply expenditures of $125,000 is approved.
FISCAL IMPACTS (Include Budgeted Amount): The requested budget amendment will transfer an
additional $125,000 from the General Fund (Fund 001) to the Street Fund (Fund 102) and authorize additional
supplies expenditures in the Street Fund of $125,000. The Financial results for 2006 provided a positive
General Fund ending fund balance variance carrying forward into 2007 - which is more than sufficient to cover
this additional expenditure in 2007.
COMMITTEE CHAIR
COUNCIL PRESIDENT:
:::::::::::;
APPROVALS:
DEPARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MAYOR:
CONSENT AGENDA %.
GENERAL BUSINESS D
PUBLIC HEARING D
RECOMMENDED MOTION: Move to approve a budget adjustment authorizing the transfer of
$125,000 from the General Fund to the Street Fund and authorizing additional supplies expenditures
in the Street Fund in the same amount.
COUNCIL ACTION: D Approve D Deny D Table
D Continue D No Action
Memorandum
To:
City Council Members
Mayor Cary Bozeman
From:
Laura Lyon, Director of Financial SeNices
Re:
Amendment of the 2007 Budget for Additional Street Maintenance
Supplies
Date:
March 21,2007
In 2006, the City experienced strong financial performance in the General Fund.
As a result of increased revenues and reduced expenditures, the General Fund
had a higher ending fund balance than was anticipated to carry forward as the
beginning fund balance for 2007. After making consideratioll fgr",1) capital work
that was not completed in 2006 that should be carried forward into 2007; 2)
provision of adequate reseNes and contingency planning; and 3) other budget
amendments previously approved by the City Councilor anticipated to be
approved in the future - there is a net available positive fund balance remaining
that is recommended to be used for additional street maintenance supplies and
additional reduction of outstanding debt obligations in 2007.
The City Financial Goals & Policies provide that "Cash balances in excess of
the amount required to maintain strategic reserves may be used to fund
one-time or non-recurring costs. Preference should be given to uses that
reduce ongoing expenses (for example - early retirement of debt)." Paving
supplies, while ongoing in nature, are scaleable and are annually increased or
decreased in the amount authorized - based on the level of available funding.
Overlaying streets sooner also reduces costs since it stops the accelerating
deterioration of the pavement before additional sub-grade damage occurs. An
additional expenditure of $125,000 for street maintenance (combined with
existing budgeted labor resources) will allow the Street Department to
significantly increase the scope of the 2007 paving list. It is the recommendation
of the Director of Financial SeNices that the City Council approve a budget'
amendment authorizing the transfer of $125,000 from the General Fund to the
Street Fund and authorize an additional expenditure in the Street Fund of
$125,000 for street maintenance supplies.
I am asking for the City Council to approve this budget amendment at it's May
2nd business meeting.
PAVING LIST 2007
wo# I LOCATION I WIDTH I FOOTAGE I OVERLAY ! REPAIR I TONNAGE
I
I Lafayette Avenue/13th to 15th I I I I I
1 20 675 I X I 200
I I
IJOhn StreeUHemlock to deadend I I I
2 I 15 130 X I 50
3 I LakehursUKitsap Way to 600' east I 22 600 X I I 165
4 10th StreeURainier Avenue to Olym[)ic Avenue I 35 523 X 230
5 12th StreeUlympic Avenue to Naval Avenue 15 662 X I 125
6 13th StreeUCallow to Montgomery I 23 267 X 80
7 13th StreeUPennsylvania to High 29 272 X I 110
8 Brentwood Drive/Brentwood Drive to dead end W 22 202 X 60
9 I Lafayette Avenue/E Phinney Bay Drive to deadend 24 296 X I 90
10 Wilbert Avenue/6th Street to 9th Street 24 I 668 X 200
11 Wilbert Avenue/9th Street to 11 th Street 20 547 X T 140
12 Wilbert Avenue/11th Street to Kitsap Way 25 355 X 115
13 Icedararove StreeUAlnus Wav to Bristlecone Drive 17 263 X 60
14 Cedararove StreeUSylvan Way to Alnus Way 36 532 X I 242
15 Cherry Avenue/Sheridan Road to Linberg Place 24 298 X 92
16 Cherry Avenue/Linberg Place to Sunset Vista 24 420 X 130
u
17 Ni[)sic Avenue/East 22nd Street to East 23rd Street 39 191 X 95
18 Pitt Avenue/E 16th Street to E 17th Street 33 495 X 208
19 Pitt Avenue/17th Street to deadend 33 200 X 85
20 Worrall Drive/Almira Drive to Petersville Road 32 65 X 270
I 7,661 2747
ARTERIAL STREET PROJECTS I
Bruenn Avenue/Bruwell to 5th Street 32 385 X 154
Bruenn Avenue/5th Street to Autocenter Way 30 310 X 116
11 th StreeUKitsap Way to Callow Avenue 48 859 X 500
22
23 1,554 I 770
MAJOR REPAIRS I
I
11th Street eastbound at Rainier 0 various X 30
Naval Avenue southbound 6th to Burwell 0 various X 30
24 6th StreeUCallow to Montaomerv 0 various X I 20
Union Avenue/Werner Road south to Poindexter 0 various I X 140
25 I I 220
261 I I
Asphalt Tons 3737
I Street Costs
I Arterial Street
C:IUser/JoycelExcellBobTulplPaving List 2007
3/22/2007
PAVING LIST 2007 ADDENDUM
wo# ! LOCA TION ! WIDTH I FOOTAGE I OVERLAY I REPAIR I TONNAGE
1 17th Street/Hiqh Avenue to Ohio Avenue I 33 785 X I 325
2 Arsenal Way/Marion Avenue to Constitution 20 109 X 30
I~ IArsenal Way/Constitution Avenue to Yantic Avenue 20 546 X I 140
4 I Beach Drive/deadend to Shorewood Drive 18 867 X I 200
5 I Dora Avenue/Burwell Street to 6th Street 25 I 667 X I :;-
6 IWilmont Street/Harlow to Kitsap Way 19 1,720 X I 408
8 Fv:9ome'" Ave""e/13th Streetto 15th Stceet 29 664 X 245
9 35 I 1,380 X 605
Veldee Avenue/24th Street to 26th Street
13 Wycoff Avenue/13th Street to 15th Street 20 665 X 170
!. I 22 665 X 185
14 I Wycoff Avenue/15th Street to 17th Street
15 Wycoff Avenue/17th Street to 19th Street 20 665 X 170
16 Almira Drive/Hollis Street to Clemens Street 38 648 X 310
17 IAlmira Drive/Clemens Street to Almira Court 38 255 X 125
18 4th Street/Pacific Avenue to Park Avenue 40 820 X 400
19
20
- ..- ~
21 ,
I I
10,456 3523
.
22
23
I
I I
24
25
26
I
I
I I I I I I
C:IUser/JoycelExcellBobTulplAddedum Pa~ing List 2007
3/22/2007
DATE SUBMITTED: 04/18/07
BTLL#1J7-J 01-
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
~A
........................................................................................
SUBJECT: General Fund allocation to
2007 recipients of CDBG funding.
Committee Meeting Date: 04/25/07
COUNCIL MEETING Date: 05/02/07
Department: DCD - CDBG
Presenter: Howe, Vila
Phone: 473-5211
SUMMARY: In 2006, the City experienced strong financial performance in the General Fund. As a
result of increased revenues and reduced expenditures, the General Fund had a higher ending fund
balance than was anticipated to carry forward as the beginning fund balance for 2007. $18,000 of this
balance carry forward is requested to provide a $2,000 funding 'boost' to nine public service agencies
partially funded with CDBG funds in 2007. A breakdown of these agencies and the services provided
is attached.
ATTACHMENTS: Staff memo, CDBG funding summary for 2007
FISCAL IMPACTS (Include Budgeted Amount): $18,000.00, unbudgeted item for 2007.
Requesting a budget amendment to provide authority to expend these amounts. Funding to be
provided by General Fund ending fund balance. Positive fund balance carried forward from 2006 is
sufficient to over this cost.
APPROV ALS:
DEPARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MA YOR:
--
COMMITTEE CHAIR
COUNCIL PRESIDENT:
~ CONSENT AGENDA D
GENERAL BUSINESS ~
PUBLIC HEARING D
RECOMMENDED MOTION: Move to approve an amendment to the 2007 budget by $18,000.00
using General Fund balance to provide $2,000.00 each to nine partially funded CDBG Public Service
Projects for 2007.
COUNCIL ACTION: D Approve 0 Deny 0 Table
o Continue D No Action
DEPARTMENT OF
COMMUNITY DEVELOPMENT
MEMORANDUM
To: Council DCD Planning Committee
From: Betsy Howe and Marie Vila, CDBG programtr
Date: April 6, 2007
Re: Additional funding for 2007 Public Services projects
As you are aware, many nonprofit and public agencies serving Bremerton and Kitsap County
provide a variety of much needed services to the City's low income and 'working poor'
citizens. These services provide a tremendous value to the whole community.
Unfortunately, funding for staff and operating costs continues to be the most difficult to obtain
for these agencies despite the fact that ongoing staff services, such as counseling, are vital
for any client to achieve self sufficiency. .- ..
CDBG funds for these services are limited by regulation to 15% of our annual allocation.
Over the past 10 years our allocation has decreased and, at best, remained stagnant.
Unfortunately, the cost of these services increases and the net result is to serve fewer
citizens at a time of increased need.
Many other CDBG Entitlement Communities, such as the Cities of Seattle, Longview and
Federal Way, contribute to similar services out of their General Funds. The City, in light of a
one-time budget surplus, has graciously agreed to consider funding the following projects
with General Funds. The Council Finance Committee has approved this request.
In 2007, a contribution of $18,000 would boost 9 partially funded Public Service projects at
$2,000 each. Such a contribution would greatly help:
-Kitsap Sexual Assault Center to continue to fund a counselor for abused children in the City
of Bremerton. The Bremerton Police Department regularly refers clients to this service
-Kitsap Community Resources to continue to staff a Transitional Housing counseling program
to prevent homelessness in Bremerton
-RMH Services to continue to staff a program that serves and counsels Bremerton's most
challenging mentally ill clients.
-YMCA to provide childcare scholarships to more Bremerton children that might otherwise be
at home alone after school and over the summer.
-City of Bremerton Parks Department to staff a summer lunch program in Matan and
Evergreen Parks.
-Kitsap Boys and Girls Club to staff a new site at the Naval Avenue school that will provide
afterschool activities for children that might otherwise be home alone.
-Kitsap Literacy Council to provide services to program participants seeking skills and
certifications (such as a GED) to increase self sufficiency.
-YWCA to staff a bilingual advocate for women and children in domestic violence situations.
-Catholic Community Services to staff Benedict House, a program for homeless men aimed
at obtaining self sufficiency.
While the Citizens' Advisory Committee recognizes the importance of these agencies and the
work that they do, lack of adequate CDBG funding led to partial awards for most ranging from
25% to 65% of their original requests.
As part of the application process, CDBG staff reviews the financial statements of each of
these agencies and we have found them to be very prudent and efficient in their use of public
funds. In short, a little goes a long way to help our citizens most in l1e~d..:
Thank you and the Council for considering this funding request, and the Mayor for initiating it.
Should anyone desire further information please do not hesitate to contact Betsy at 473-5211
or Marie at 473-5375.
. Page 2
2007 CDBG APPLICATION PROCESS
I AMOUNT REQUESTED I FUNDING RECOMMENDATION
PLANNING AND ADMINISTRATION
$126,397 A V AILABLE (estimate)
CDBG Administration Adm inistration $126,397 $126,397
TOTAL $126,397 $126,397
PUBLIC SERVICE
$96,615 A V AILABLE (estimate)
Bremerton Services Association Chuckwagon meals for seniors $]8,750 $]8,750 (100%)
Kitsap Sexual Assault Center Child Abuse Intervention $16,600 $10,790 (65%)
Kitsap Community Resources Transitional Housing $30,000 $19,500 (65%)
RMH Services Untreated Mentally III $13,500 $8,775 (65%)
YMCA of Kitsap County Childcare Scholarships $12,000 $7,800 (65%)
City of Bremerton Parks Department Playgrounds Program $16,000 $8,000 (50%)
Kitsap Boys and Girls Club Naval Avenue Center $10,000 $5,000 (50%)
Kitsap Literacy Council Computer Lab for Literacy $13,500 $6,750 (50%)
YWCA Bilingual Legal Advocate $20,000 $5,000 (25% )
Catholic Community Services Benedict House Operations $25,000 $6,250 (25%)
All funding recommendations are based on an estimated allocation from the Department of Housing and Urban Development and contingent upon the receipt
of said funds. Projects are listed in order of priority. Should more funding be received, it will be distributed evenly starting with the applicants funded at the
65% level until those projects are funded at 100%, then to those funded at 50%, then those fund~d at 25%. Should less funding be received, funding cuts will
begin with those funded at the 25% level, then the 50% level, and so on.
I TOTAL Public Services $175,350 $96,615
I
.~
,
Page 1 of 1
Lori Smith
From: Lori Smith on behalf of City Council
Sent: Friday, April 27, 2007 12:29 PM
To: 'ywcajackieb@donobi.net'
Cc: Betsy Howe; Marie Vila; Adam Brockus; Brad Gehring; Carol Arends; Dianne Robinson; Mike
Shepherd; Nick Wofford; Wendy Priest; Will Maupin
Subject: RE: Citizen Letter - Surplus Money
Attachments: AGENDA - MAY 2 2007.doc
Ms. Brown:
Thank you for your message, which was provided to the Council Members for their
consideration.
Lori Smith
Legislative Assistant
Bremerton City Council
(360) 473-5280
-----Original Message-----
From: ywcajackieb@donobi.net [mailto:ywcajackieb@donobi.net]
Sent: Friday, April 27, 2007 11 :43 AM
To: City Council
Subject: Surplus
Hi, The YWCA ALIVE Shelter hopes that the City Council will vote to share
the Surplus monies of $2000.00 per agency with us. The monies will do
great things for homeless women and children and families in
Bremerton/Kitsap County.
Thank you,
Jackie Brown
YWCA ALIVE Shelter
5/1/2007
~A
,~+~,
( ...t'.,~~~I~~0.,:;1'r~~
Catholic
COMMUNITY
serVIces
OF WESTERN WASHINr.mN
Benedict House
250 South Cambrian Avenue
Bremerton, WA 98312
Phone: (360) 405-9486
1-866-246-3642
Fax: (360) 405-9487
Providing Emergency and Transitional
Housing for homeless men of Kitsap County
April 27, 2007
Mayor Cary Bozeman
Bremerton City Council .
Norm Dick Government Center, 6th floor
345 6th Street
Bremerton,WA 98337
Dear Mayor Bozeman and Bremerton City Council Members,
Catholic Community Services and Benedict House would like to express our deep
gratitude to Mayor Bozeman for his recommendation to share the budget surplus with our
agency and other agencies not fully funded in the 2007 CDBG Awards cycle and
particularly the Bremerton City Council members for their consideration and support of
his recommendation.
The shortage ofCDBG funds resulted in a 73% cut ($18,300) for our Benedict House
program. The additional $2,000 you can provide is greatly appreciated. It is your
continuing support and the support of others that enables us to provide a broad spectrum
of services to the people of Kitsap County, especially homeless men. We continue
to house and support up to 25 homeless men a night and we couldn't do it without the
city's help.
Again, thank you!
Sincerely,
at ~f I!~?-) t'SF
/
Pat Millen, OSF
Kitsap Family Center Developer and Benedict House Program Director
Agency of Catholic Community Services of Western Washington, Archdiocese of Seattle
.
Visit our website at: ccsww,org
DA TE SUBMITTED:
BILL #
0] - /03
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
7A
........................................................m...............................
SUBJECT: Resolution No.3o" 0 adopting
the 2008 CDBG/HOME Policy Plan
PUBLIC HEARING
Committee Meeting Date: 4/25/2007
COUNCIL MEETING Date: 5/2/2007
Department: DCD-CDBG/HOME
Presenter: Marie Vila
Phone: 360-473-5375
SUMMARY: The CDBG / HOME Policy Plan sets parameters for the City's management of its HUD entitlement,
including outlining the citizen participation plan, application and review processes, and eligibility and implementation
requirements for grant funded projects.
A TT ACHMENTS:
Staff Memo, proposed resolution, DRAFT 2008 CDBG/HOME Policy Plan
FISCAL IMPACTS: None
APPRO V ALS:
DEPARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MA YOR:
COMMITTEE CHAIR
COUNCIL PRESIDENT: CONSENT AGENDA 0
GENERAL BUSINESS 0
PUBLIC HEARING
RECOMMENDED MOTION: Move to approve the 2008 CDBG/HOME Policy Plan OM..d.. f~
(~ M. 3030 "
COUNCIL ACTION: 0 Approve 0 Deny 0 Table
o Continue 0 No Action
RESOLUTION NO. 3030
A RESOLUTION of the City Council of the City of
Bremerton, Washington, adopting the 2008 CDBG/HOME Policy
Plan.
WHEREAS, the City of Bremerton is an entitlement community which receives a
Community Development Block Grant (CDBG) each year from the Department of Housing and
Urban Development, and also receives funding from HUD's Home Investment Partnerships
(HOME) fund via an interlocal agreement with Kitsap County; and
WHEREAS, the City of Bremerton is required to establish a Policy Plan for the
City's management of its HUD entitlement, including outlining the citizen pmiicipation plan,
application and review processes, and eligibility and implementation requirements for grant
funded proj ects; and
WHEREAS, the City of Bremerton currently has an established CDBG/HOME
Policy Plan which is reviewed annually, and any required changes are presented to Council for
approval; and ~. ~-- ~
WHEREAS, the Department of Community Development CDBG/HOME staff
recommends adopting changes to the 2007 CDBG/HOME Policy Plan which would impact the
application and review process for HOME funds to make it more competitive; NOW
THEREFORE,
THE CITY COUNCIL OF THE CITY OF BREMERTON, WASHINGTON,
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The recitals and findings of fact set forth in this resolution are
hereby incorporated as if fully set forth herein.
SECTION 2. The DRAFT 2008 CDBG/HOME Policy Plan attached hereto is
hereby adopted as the 2008 CDBG/HOME Policy Plan.
SECTION 3. Severability. If anyone or more sections, subsections, or
sentences of this Resolution are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this Resolution and the same shall remain in full
force and effect.
1
2008 CDBG/HOME Policy Plan
SECTION 4. Effective Date. This Resolution shall take effect and be in force
immediately upon its passage.
day of
P AS SED by the City Council of the City of Bremelion, Washington this _
,2007.
WILL MAUPIN, Council President
APPROVED AS TO FORM:
ATTEST:
ROGER A. LUBOVICH, City Attorney
PAULA JOHNSTON, City Clerk
R:\Legal\Legal\Resolutions\Community Development\2008 Policy Plan.doc
2
2008 CDBG/HOME Policy Plan
DEPARTMENT OF
COMMUNITY DEVELOPMENT
MEMORANDUM
To: Bremerton City Council
From: Marie Vila, CDBG/HOME Administrator
Date: April 18, 2007
Re: 2008 CDBG / HOME Policy Plan
The CDBG / HOME Policy Plan sets parameters for the City's management of its HUD
entitlement, including outlining the citizen participation plan, application and review
processes, and eligibility and implementation requirements for grant funded projects.
As necessary, the CDBG / HOME Program staff reviews and makes changes to the
CDBG / HOME Policy Plan. In the past few years, changes have been made and
approved by Council annually.
Routine changes to the Policy Plan impact funding levels and schedules, but
occasionally strategic policy changes are made as well. Below is a summary of key
changes to the 2008 Policy Plan:
· HOME funding will be included in together with CDBG funding in the competitive
selection for eligible projects/sub-grantees
· The City will prioritize the use of HOME funds to Designated Blight zones, and may
set aside HOME funds for future use, including for a City initiated project
· Sets a maximum subsidy of $30,000 per homeowner unit created with HOME funds
· Requires a match ratio of 2:1 (two dollars from other sources to each HOME dollar)
· HOME applicants will have the option to request funds as a grant or as a loan
If you have any questions about the proposed program, please do not hesitate to contact me
at 473-5375.
1
Department of Community Development
2008 CDBG/HOME POLICY PLAN
and
APPLICATION FOR FUNDING
2008 CDBG/HOME PLAN AND ApPLICATION
Contents
CDBG/HOM E Pol icy Plan.... .................................. .................................. .......... i i i
STAFF CONTACTS ............................................................................................ iii
2008 CDBG/HOME Allocation Schedule .......................................................... iv
CDBG/HOME Public Service Citizen Advisory Committee ............................. v
CDBG/HOME Capital, Planning & HOME Citizen Advisory Committee.......... v
2008 Proposed Distribution of CDBG/HOME Funds....................................... vi
Citizen Participation Plan.. ................................ .............. ........................ ......... vi i
Five Year Consolidated Plan ................................. Error! Bookmark not defined.
Other Citizen Participation Opportunities ............ Error! Bookmark not defined.
PART I 2008 CDBG/HOME ALLOCATION - GENERAL INFO .........................1
PART II 2008 CDBG/HOME ALLOCATION POLiCy......................................... 6
PART III 2008 CDBG NATIONAL OBJECTIVES AND ELIGIBILITY REQS....18
PART IV 2008 CDBG/HOME APPLICATIONS.................................................. 27
_PU BLlC/H U MAN SERVICES APPLICATION.................................... ...............
_PLAN N I NG APPLICATION ...... ....... ............... ................. .."...."..;'...... ............ .......
_CAPITAL PROJECTS APPLICATION ..............................................................
_HOM E PROJ ECTS APPLICATION ......... ...................... .............. ............ .........
2008 CDBG/HOME PLAN AND ApPLICATION
11
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Marie Vila, Program Administrator
Telephone:
Fax:
E-Mail:
Mailing address:
(360) 473-5375
(360) 473-5278
marie. vila @ ci. breme rton. wa. us
City of Bremerton
Department of Community Development
345 6thth Street, Suite 600
Bremerton, WA 98337-1873
Program Coordinator
Telephone:
Fax:
Mailing address:
2008 CDBG/HOME PLAN AND ApPLICATION
(360) 473-5211
(360) 473-5278
City of Bremerton
Department of Community Development
345 6th Street, Suite 600
Bremerton, WA 98337-1873
III
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04/02/2007 Advertise Availability of 2008 Draft Policy Plan
(Ad to be placed in The Sun) www.cLbremerton.wa.us
04/25/2007 Present Proposed 2008 Policy Plan/New Advisory Board Members
at City Council Study Session, City Council Office, Suite 600
5:00PM
Bremerton City Council Public Hearing on 2008 Policy Plan
345 6th Street, 5:30 PM
Final 2008 Policy Plan and Application Packet Available
345 6th Street, Suite 600, DCD www.cLbremerton.wa.us
Technical Assistance Meeting
City Council Chambers, 345 6th Street, 1 st Floor
Applications Due in City of Bremerton, by 5:00 p.m.
DCD, 345 6th Street, Suite 600 (Postmark is not acceptable)
Citizen Advisory Committee Member Training
City Council Chambers, 345 6th Street, 1 st Floor
Staff Technical Review
Monday
Wednesday
Wednesday 05/02/2007
Friday 05/04/2007
Wednesday 06/06/2007
Friday 07/20/2007
Thursday 08/02/2007
Mon-Fri 07/23/2007
-08/17/2007
Monday 08/27/2007
Mon-Fri 09/17/2007
-09/21/2007
Friday 09/21/2007
Wednesday 09/26/2007
Tuesday 10/9/2007
Wednesday 10/10/2007
Wednesday 10/24/2007
Wednesday 11/07/2007
Friday 11/09/2007
Tuesday 01/01/2008
2008 CDBG/HOME PLAN AND ApPLICATION
Application Package to Citizen Advisory Committees
Citizen Advisory Committee Review and Interviews
Citizen Advisory Committee Recommendations to DCD Staff
Advertise funding recommendations and Public Comment period;
funding recommendations posted on City's website
Public Meeting to Comment on Funding Recommendations
DCD Conference Room, 345 6th Street, 3:00 PM
City Council Committee meeting on Funding Recommendations
Publish DRAFT Action Plan to HUD
Present Proposed 2008 Funding Recommendations at City Council
Study Session, City Council Office, Suite 600 5:00PM
City Council Hearing on Funding Recommendations
345 6th Street, 5:30PM
Annual Action Plan to HUD
Program Year Begins
IV
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Position
Term
o 1 Member from the City at large
\
Judy Friedberg-Nerf
1/1/06-12/31/08
· 2 Members from the West Bremerton Area
Open position
Faye Flemister
1/1/07-12/31/09
1/1/04-12/31/07
· 2 Members from the East Bremerton Area
Barbara Mail
Ronald Smith
1/1/06-12/31/08
1/1/04-12/31/07
From then on 3 year staggered terms
,:..: -~j:{~.> >._';~~;J?'~f. ;_::~lil~~'~,~~ ~:~~":"_Y:, .!,.,-':~,-.,:,~?:~ /~"~i;l~Yf;j\ ~1~':'f4~f1::'~X
".... ,€~DEMEl~0RMBN~P,1XN Dd? "
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~'j;E"E"lHOM,E RIiU9JEGJiSJG"
}, -;~,';!-:~' :,:.,>}l{~_;.ti ;~:",~.~ :;j;(~~~,;;,'~' : ~~ -..~:~~~~: ;e;";',;:;' -;:. -~~> ,,~~;:}. ,~__, 1'~~Jf~l:
· 1 Councilmember (appointed by the Council President)
Dianne Robinson
1/1/07-12/31/07
· 1 Planning Commissioner (appointed by Commission President)
Open position 1/1/07 -12/31/07
Three Community Members appointed by the Mayor:
· 1 Member from the City at large
Joyce Davison
1/1/06-12/31/08
· 1 Member from the West Bremerton Area
Anne Strange
1/1/06-12/31/08
G 1 Member from the East Bremerton Area
Mike Eversole
1/1/04-12/31/07
From then on 3 year staggered term
2008 CDBG/HOME PLAN AND ApPLICATION
v
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Estimated Funding Available for the 2008 COBG Allocation Process
Tentative Estimate of 2008
Entitlement
Tentative Program Income (PI)
Available
Total Entitlement + PI
524,000
20,000
544,000
Reallocated Funds prior year projects:
Total Available for allocation
o
544,000
Available for 2006 Public Service (15% of entitlement + PI )
Available for COB DCD 2006 Planning and Admin (20% of entitlement + PI)
Available for Capital Projects and Economic Development
( 65% of entitlement + PI + recaptured capital project funds)
Total Entitlement + PI
81,600
108,800
353,600
544,000
2007 HOME Allocation
2007 Program Income
2008 HOME Allocation
Total Entitlement + PI
422,250
63,897
422,250
1,067,790
Available for American Dream Downpayment Initiative (2006, 2007)
Available for COB DCD Planning and Admin (10% of 2006-2007 entitlement, after ADDI)
Available for CHDO Projects (15% of 2007 & 2008 entitlement)
Available for COB Down Payment Assistance Program commitment
Available for any HOME Project
Total Entitlement + PI
17,000
82,750
.124,125
100,000
743,915
1,067,790
2008 CDBG/HOME PLAN AND ApPLICATION
VI
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INTRODUCTION
The City of Bremerton has received federal Community Development Block Grant
(CDBG) funds for over 20 years. During the period 1992 through 1995 the City deferred
its status to allow Kitsap County to become an urban county entitlement. The City
regained its entitlement status in 1996. The City has formed a consortium with Kitsap
County for the period of 2005-2008 and beyond under the HOME program in order to
better assure the receipt of funds.
Each year the City of Bremerton is eligible to receive CDBG and HOME funds. There are
specific rules and regulations governing the allocation and use of the funds, including
provisions for citizen involvement in decision making.
The City of Bremerton is committed to assuring opportunities for citizen involvement in
decisions concerning activities taking place within their communities. The citizen
participation plan outlines opportunities for citizen involvement in community
development and housing programs.
While the citizen participation plan gives citizens maximum opportunity to participate in
the planning, implementation and assessment of housing and community development
programs, final authority for development, modification and execution of programs lies
with the Bremerton City Council.
APPLICABLE PROGRAMS
The programs covered by the citizen participation plan are the Community Development
Block Grant (CDBG) Program and the HOME Program.
PURPOSE
The purpose of the Citizen Participation Plan is to provide an ongoing mechanism to
ensure widespread citizen participation whereby all citizens have an opportunity to fully
express their needs and wishes for community improvement. Special efforts will be
made to encourage participation of:
low and moderate income persons, particularly those living in slum and blighted
areas and residents of predominately low and moderate income neighborhoods.
minorities and non-English speaking persons, as well as persons with disabilities.
This plan provides opportunities for representation of all of the citizens of the City of
Bremerton by allowing them to have a voice in the decision-making process and giving
them greater power and control over activities taking place within their communities.
2008 CDBG/HOME PLAN AND ApPLICATION
Vll
DEIFINITDONS
CITIZEN ADVISORY COMMITTEES (CAC)
Two five-member committees established by the Mayor consisting of citizens
representing East and West Bremerton and the City at-large. The Citizen Advisory
Committees assist the Department of Community Development in reviewing CDBG and
HOME applications, interviewing applicants and recommending annual project allocation
decisions to the Bremerton City Council. One committee recommends funding for Public
Service activities and is fully comprised of appointees by the Mayor. The other
recommends funding for Capital, Economic Development and Planning projects. Two of
its five committee members are appointed ex officio from the City Council and the
Planning Commission, and the other three are appointees of the Mayor.
COMMUNITY OR PUBLIC MEETING
A meeting hosted by the Department of Community Development to obtain citizens'
views and opinions concerning planning, implementation, or assessment of activities. At
least ten days before any scheduled meeting, the date, location and time will be
advertised in The Kitsap Sun and on the City's website at www.ci.bremerton.wa.us.
KITSAP REGIONAL COORDINATING COUNCIL (KRCC)
Comprised of three Kitsap County Commissioners and the Mayors of Port Orchard and
Poulsbo, Mayors and City Council Representatives from BremertOrl and Bainbridge
Island, and representatives of the Port Gamble S'Klallam Tribe and Suquamish Tribe.
The KRCC is responsible for establishing policies for the overall administration of the
HOME program.
DEPARTMENT OF COMMUNITY DEVELOPMENT (DCD)
The City of Bremerton Department of Community Development.
TECHNICAL ASSISTANCE MEETING
A meeting hosted by the Department of Community Development to inform citizens and
funding applicants of technical aspects of the CDBG and HOME programs and to review
application requirements for the upcoming year. At least ten days before the scheduled
meeting, the date, location and time will be advertised in The Kitsap Sun and on the
City's website at www.ci.bremerton.wa.us.
PUBLIC HEARING
A hearing hosted by the Bremerton City Council. Notice of public hearings will be
published in accordance with the City's policy for publishing notices. Whenever practical,
the DCD will publish a notice of the hearing in The Kitsap Sun and on the City's website
if it relates to the programs covered under this plan.
2008 CDBG/HOME PLAN AND ApPLICATION
V 111
Five Year Consolidated Plan
The Consolidated Plan is the result of a process set forth by the Department of Housing
and Urban Development (HUD) to provide a planning and application process for the
Community Development Block Grant (CDBG) and HOME programs within a single
document. The Kitsap County HOME Consortium is required to submit the Consolidated
Plan for the HOME participating jurisdiction (which consists of Kitsap County and the
City of Bremerton). The Consolidated Plan, which is in place until 2010, is available
online at http://www.cLbremerton.wa.us/displav.php?id=790 or a copy can be requested
from the City of Bremerton Department of Community Development.
There are a number of specific elements in the Consolidated Plan, including:
an assessment of housing needs (primarily of low and moderate income people)
and needs of homeless people;
an analysis of the City of Bremerton and Kitsap County's housing market;
a discussion of the City of Bremerton and Kitsap County's strategies, priority
needs, and objectives for housing and community development activities; and
two action plans, one that describes the activities Kitsap County will undertake to
address priority needs during the next program year utilizing HOME, CDBG, and
Public Housing Comprehensive Grant funds and one that describes the activities
the City of Bremerton will undertake to address priority needs during the next
program year utilizing CDBG funds.
Governments, service providers, citizens, and non-profiVprofit agencies are encouraged
to identify needs and priorities, assist in the development of strategies," and to participate
in the annual allocation process. Following are specific opportunities available for
citizens to participate in the development of the information to be incorporated in the
Consolidated Plan, which is updated every five years.
1. At least one community meeting will be held to obtain the views of citizens, public
agencies, and other interested parties concerning housing and community
development needs, including non-housing community development needs and
priorities during development of the plan.
2. The Department of Community Development will specifically consult with appropriate
social service agencies regarding the housing and community development needs
and priorities of children, elderly persons, persons with disabilities, homeless
persons and other persons served by such agencies.
3. The Department of Community Development will coordinate with the Bremerton
Housing Authority (BHA) and Kitsap County Consolidated Housing Authority
(KCCHA) to encourage participation of residents of public and assisted housing and
other low income residents of targeted revitalization areas, in the process of
developing and implementing the Consolidated Plan.
4. Agencies working with low and moderate income persons, particularly those living in
slum and blighted areas and residents of predominately low and moderate income
neighborhoods, minorities, non-English speaking persons, and persons with
disabilities will be contacted to encourage participation in the development of the
Consolidated Plan.
2008 CDBG/HOME PLAN AND ApPLICATION
IX
Annual Allocation Process I Action Plan Submission
The City of Bremerton conducts a competitive annual process to determine allocation of
CDBG and HOME funds. The public is encouraged to participate in the process and its
end product, the submission of an annual Action Plan to the Department of Housing and
Urban Development.
1. The Department of Community Development will place an advertisement in The
Kitsap Sun announcing the acceptance of applications for funding under the
HOME/CDBG program.
2. At least one mandatory technical assistance training will be held within the City of
Bremerton. During the meetings, the Community Development Department will
provide information to citizens concerning who can apply for funds, funds expected
to be available, the estimated amount of funds that will benefit low and moderate
income persons, the range of activities that may be undertaken, priorities for funding,
application submission requirements, the application deadline, and how decisions
concerning funding will be made. Applications will be made available in a format
accessible to persons with disabilities upon request.
Applications may be obtained from, and must be submitted to, the City of Bremerton
Department of Community Development, 345 6th Street, Suite 600, Bremerton, WA
98337-1873. 360-473-5375. Applications are also available on the City of Bremerton
website: http://www.ci.bremerton.wa.us/displav . php? id=864
Staff at the Department of Community Development is available to provide
technical assistance to citizens and organizations concerning the submission of
applications.
The Department of Community Development will review applications to
determine compliance with technical requirements.
The Citizen Advisory Committee will review all proposals and interview
applicants.
3. Applicants are encouraged to take part in a review of their application by appointment
no later than two weeks before the application due date. This review will be
conducted by DCD staff and cover only the technical requirements of the application.
4. Applicants will be interviewed by the Citizens Advisory Committee.
5. Applicants submitting proposals will be notified in writing whether or not the Citizen
Advisory Committee has recommended their proposal for funding. The notification
will include the date, time and place of the public hearing before the Bremerton City
Council.
6. A summary of the draft Action Plan will be published in The Kitsap Sun and on the
City's website, and copies will be available at public libraries listed in the resource
section of this plan and the City of Bremerton office. The summary will describe the
contents and purpose of the action plan, and include a list of locations where copies
of the entire proposed plan may be examined, along with the date, location, and time
of the Bremerton City Council Public Hearing to adopt the plan. Citizens will be
2008 CDBG/HOME PLAN AND ApPLICATION
x
provided a period of at least 30 days to review and comment on the plan. Comments
or views of citizens will be considered at the public hearing, and a summary of any
comments or views not accepted and the reasons therefore, will be attached to the
final consolidated plan which will be submitted to HUD.
5. The Department of Community Development will submit the Action Plan, including
the projects proposed to be funded, to the Department of Housing and Urban
Development no later than November 30th of each calendar year.
2008 CDBG/HOME PLAN AND ApPLICATION
Xl
Other Citizen Participation Opportunities
IMPLEMENTATION
Each CDBG / HOME funded program is unique and may receive some form of citizen
involvement during the implementation phase. Each project is subject to citizen
involvement but will use a form appropriate to the project's purpose.
AMENDMENTS TO THE ANNUAL ACTION PLAN
Citizens will be notified and have an opportunity to comment on any substantial changes
or amendments proposed to the Annual Action Plan.
A substantial change which requires an amendment to the final statement consists of:
A change in the amount to be expended on a project equal to a 10% increase or
decrease to the total CDBG/HOME allocation in a specific project.
Canceling an approved project or adding a new project.
A change to the purpose, scope, location or beneficiaries of the project as
defined in the application for funds.
Amendments to the Action Plan will be recommended by the DCD and acted upon by
the City of Bremerton City Council at a regularly scheduled Public Hearing. Notice of the
proposed amendment will be published in The Sun and on the City's website at least
thirty (30) days prior to the Public Hearing to allow for public comment prior to
implementation of the proposed amendment. Comments or vie\ivs- of citizens will be
considered at the public hearing, and a summary of any comments or views not
accepted and the reasons therefore, will be attached to the substantial amendment of
the final consolidated plan which will be submitted to HUD.
Any request for a change in the amount to be expended equal to or less than 10%
increase or decrease to the CDBG/HOME allocation in a specific project shall not be
considered a substantial amendment requiring citizen notification. However, prior written
consent of the CDBG Administrator is required. The change must be submitted by the
grantee in writing and shall specifically state the reasons for the requested increase or
decrease. All budget requests will be reviewed and approved or denied by the CDBG /
HOME Program Administrator.
PERFORMANCE REPORTS
1. The City of Bremerton will prepare and submit a Consolidated Annual Performance
and Evaluation Report (CAPER) to HUD no later than April 15th of each year for the
previous calendar year.
2. Availability of the CAPER for public review will be published in The Kitsap Sun and
copies will be available on the City's website, at public libraries listed in the resource
section of this plan and at the City of Bremerton office.
3. Citizens will be provided a period of at least 15 days to review and comment on the
CAPER. Comments or views of citizens will be considered in the report, and a
summary of any comments or views not accepted and the reasons therefore, will be
attached to the CAPER and submitted to HUD.
2008 CDBG/HOME PLAN AND ApPLICATION
Xl1
GENERAL INFORMATION
TECHNICAL ASSISTANCE
Any citizen may contact the Department of Community Development for technical
assistance in relation to programs described in this Plan. The Department will help
citizens understand CDBG and HOME funded programs, the procedures for submitting
proposals, the Citizen Participation Plan and other program requirements so they can
effectively participate in CDBG /HOME programs and the funding process.
COMPLAINTS
All written citizen complaints will be referred to the appropriate person(s) or agencies for
action. Under normal circumstances, the Department of Community Development will
respond to the person making the complaint within 15 days. All complaints and
responses will be kept on file.
DISPLACEMENT
Proposals for CDBG and HOME funded projects that are likely to cause displacement of
people or businesses are discouraged. Any proposal for funds that is likely to cause
displacement must include relocation assistance payments in the budget. Relocation
assistance must be provided consistent with the federal Uniform Relocation Act.
EFFECTIVE DATE
This plan became effective January 1, 1996, and will remain in effect as long as
Community Development Block Grant activities are ongoing oruritil superseded or
modified by a new plan.
RESOURCES
If you have questions concerning the programs identified, or would like copies of
this plan or any related Federal regulations, please contact:
CDBG Program Administrator:
City of Bremerton
345 6th Street, Suite 600
Bremerton, WA 98337-1873
(360)473-5211.
A copy of policies described in this plan will be available for review at the
following Library:
Bremerton
1301 Sylvan Way
Bremerton, WA 98310
(360) 377-7601
A notification will be placed in the following newspaper which is the paper of
record at least ten days before a public meeting is held concerning a program
described in this plan:
The Kitsap Sun
2008 CDBG/HOME PLAN AND ApPLICATION
X11l
Notices may also be published on the City's website www.cLbremerton.wa.us.
The notice will indicate when and where the public meeting will be held. Meetings
are often held at the following location
Norm Dicks Government Center
345 6th Street
Bremerton, W A
The following local planning department may be contacted concerning planning
issues:
City of Bremerton Department of Community Development
Andrea Spencer, Director
345 6th Street, Suite 600
Bremerton, WA 98337-1873
360-473-5283
~-- t;'I.,
2008 CDBG/HOME PLAN AND ApPLICATION
XIV
CDBG and HOME funds are Federal funds. Use of Federal funds may affect the way your
agency does business. If you are applying for Federal funds for the first time, you are strongly
encouraged to meet with CDBG staff to discuss Federal regulations.
What is the Community Development Block Grant (CDBG) Program?
· The program is authorized by Title I of the Community Development Act of 1974.
Federal funds are provided to local governments to assist in the development of decent
housing, a suitable living environment, and expanded economic opportunities primarily for
persons of low and moderate income.
CDBG funds must be used for activities determined by the federal government to be eligible,
however the local government determines which eligible use is appropriate in the community.
· The City of Bremerton is an "entitlement city" and receives an annual CDBG allocation from
the federal government.
The City accepts applications from various organizations to implement CDBG activities.
· Each application, at a minimum must meet the three threshold requirements. It must: 1) be
implemented by an eligible applicant/recipient; 2) be eligible under the CDBG program
requirements (24 CFR parts 570.201-270.207); 3) meet one of the three national objectives;
and 4) be complete as of the due date.
How much money is available?
See page vi for funding and distribution information
Who is an eligible applicanUrecipient?
Eligible applicant/recipients include:
City departments
Other local public agencies
Public and private nonprofit organizations (501 (c)(3)
Section 301 (d) small business investment companies
Local Community Based Development Organizations as described in 24 CFR 270.204(c)
Private for- profit organizations may implement certain economic development and micro
enterprise activities.
Faith based organizations consistent with the President's initiative
Additionally applicants must:
· Demonstrate an active governing body or board of directors with skills and experience to
provide oversight, leadership and direction to the agency;
Demonstrate the legal, financial, and programmatic ability to administer the proposed
project; and,
· Meet the City's requirements for contracting agencies such as insurance requirements, audit
and financial requirements.
CDBG/HOME PLAN AND ApPLICATION
PAGE 1
What are the three National Objectives?
An eligible CDBG activity must either:
Principally benefit low and very low income households;
Reduce or prevent slum and blight; or,
Meet an urgent need
The National Objectives are included in the CDBG regulations at 24 CFR 570.208 and
described in detail in Part III of this package.
What are eligible activities?
Eligible activities are defined in the CDBG program regulations at 24 CFR 570.201- 570.207.
More information concerning eligible activities, and special circumstances relating to the
activities, can be found in Part III of this package. A list of some of the activities follows:
. Acquisition of real property by purchase, lease or donation
· Acquisition, construction, reconstruction, rehabilitation or installation of public facilities and
improvements
· Code enforcement in deteriorated or deteriorating areas
Clearance, demolition and removal and rehabilitation of buildings and improvements
· Removal of material and architectural barriers in certain situations
· Public services (including labor, supplies and materials) including but not limited to those
concerned with employment, crime prevention, child care, health, drug abuse, education,
energy conservation, welfare or recreation needs
Planning activities
Assistance to Community Based Development Organizations (CBDO) to carry out projects
· Assistance to carry out economic development projects
· Housing services such as housing counseling and energy auditing - --"
· Assistance to facilitate and expand homeownership opportunities for low and very low
income people
· Lead based paint hazard evaluation and reduction
The following activities generally are not eligible for CDBG funding:
New residential housing construction, except in special circumstances
Regular government operations
· Buildings such as city halls, police stations, or other buildings primarily for the general
conduct of government
· Income payments such as payments to individuals or families for food, clothing, or rent,
except in certain circumstances
· Political activities
· Vehicles and/or Equipment
Are there rules or regulations that I should consider when thinking about submitting an
application?
All projects are subject to environmental review, civil rights compliance, and procurement
requirements. Some of the other things that may affect the amount you request, and your
project, are labor standards, relocation, local hire, the Americans with Disabilities Act, and audit
requirements.
What constitutes a complete application?
All required elements are included and complete. No changes of any kind will be permitted
after the application due date. Applicants are encouraged to take part in a review of their
application by appointment no later than two weeks before the application due date. This
CDBG/HOME PLAN AND ApPLICATION
PAGE 2
review will be conducted by DCD staff and cover only the technical requirements of the
application
The application must meet HUD's three Threshold Requirements:
o The applicant is eligible as of the application due date.
o The project or activity addresses a National Objective (for CDBG applications)
o The project or activity is eligible under the CDBG or HOME program.
How do I apply?
Complete an application and submit by the application due date to:
CDBG / HOME Programs
City of Bremerton Department of Community Development
345 6th Street, Suite 600
Bremerton, W A 98337
Eligible applicants will be required to take part in an interview with the Citizen Advisory
Committee..
Please check the 2008 CDBG/HOME Allocation Schedule on page iv for specific dates and
times.
How do I get help with the application?
Attend the mandatory pre-application Technical Assistance workshop. Please check the 2008
CDBG/HOME Allocation Schedule on page iv for specific dates and locations.
Call Marie Vila at 360-473-5375 for more information.
How will applications be reviewed and projects selected?
DCD staff will review the application to assure it is complete, the applicant and project meet the
threshold requirements, and the project is consistent with the Consolidated Plan. Projects not
meeting the threshold requirements will be disqualified and not considered for funding. Such
projects will not be rated.
A Citizens Advisory Committee appointed by the Mayor will review public service applications,
interview applicants, rate and rank the projects utilizing the process outlined in Part II, and
present their recommendation to the Bremerton City Council. A separate Committee, consisting
of appointees by the Mayor plus one member of the City Council and one member of the
Planning Commission, will similarly review Capital, Economic Development, Planning, and
HOME applications.
A public hearing will be held and the Bremerton City Council will make the final decision
concerning activities to be recommended for funding in the 2008 Action Plan.
The 2008 Action Plan will be sent to the U.S. Department of Housing and Urban Development
(HUD) no later than November 30,2007 for approval.
When will funds be available?
Funding is dependent on the federal HUD budget being ratified. In "normal" years this is by
March. We will not be able to sign contracts with sub recipients until we receive a contract from
HUD. Remember the budget is an estimate; we will not know the actual amount until after
HUD's budget is approved. Certain funds can be committed to projects after the first of the year;
please contact CDBG staff with any questions.
CDBG/HOME PLAN AND ApPLICATION
PAGE 3
What is the HOME Program?
The HOME Investment Partnerships Program was created by the National Affordable Housing
Act of 1990 (NAHA). The Housing and Community Development Act of 1992 ; the Multifamily
Property Disposition Act of 1994 made important changes to the Program.
The intent of the HOME Program is to:
o Expand the supply of decent, safe, sanitary, and affordable housing;
o Strengthen the abilities of state and local governments to provide housing;
o Expand the capacity of nonprofit community based housing development organizations;
o Leverage private sector participation in financing affordable housing.
HOME funded projects are subject to many of the same requirements as CDBG, such as
environmental review, civil rights compliance, and procurement requirements. Some of the other
things that may affect the amount you request, and your project, are labor standards, relocation,
local hiring requirements, the Americans with Disabilities Act, and audit requirements. Contact
DCD staff early in your project with questions regarding these requirements.
HOME funds also carry many requirements specific to the HOME program. These
requirements and regulations can be found at 24 CFR Part 92. If you have a HOME project in
mind, it is recommended you meet with City CDBG/HOME staff early on to make sure it would
qualify under the HOME program.
How much money is available?
Please refer to page vi for general funding and distribution information.
HOME rules for affordable housing set the maximum subsidy for each unit at the Section
221 (d)(3) limit. This limit is set by HUD's Office of Multi-Family Housing Programs.This limit is
currently set at $131,753 per unit.
In addition, the City of Bremerton has a maximum per-unit subsidy limit for homeownership
projects of $30,000 per unit for all types of units.
Match Contribution
The City of Bremerton also requires HOME projects to leverage other funding. The city requires
a minimum leveraging ratio of 1 :2, or two dollars of other funding for every HOME dollar
requested. The 1:2 match ratio may be applied to the entire project, not just to the HOME
subsidized units.
How do I apply?
Complete an application and submit by the application due date to:
CDBG / HOME Programs
City of Bremerton Department of Community Development
345 6th Street, Suite 600
Bremerton, W A 98337
Eligible applicants will be required to take part in an interview with the Citizen Advisory
Committee..
Please check the 2008 CDBG/HOME Allocation Schedule on page iv for specific dates and
times.
CDBG/HOME PLAN AND ApPLICATION
PAGE 4
What are the City's Priorities for Use of HOME funds?
The City will give priority to HOME projects located in the Anderson Cove and Downtown
Designated Blight Zones (please contact the Department of Community Development for a map
of these areas).
In the absence of qualified, viable projects that fit the City's vision, the City Council may elect to
set aside HOME funds for future use, including for a City-initiated affordable housing project.
What is the Process for allocation of HOME funds?
Applicants will use the HOME application format (attached). Please check the 2008
CDBG/HOME Allocation Schedule for specific due dates and times.
DCD staff will review the application to ensure it is complete, the applicant and project meet the
threshold requirements, and the project is consistent with the Consolidated Plan. Projects not
meeting the threshold requirements will be disqualified and not considered for funding. Such
projects will not be rated.
The Citizens Advisory Committee responsible for reviewing Capital, Economic Development
and Planning applications will also review HOME applications, interview applicants, rate and
rank the projects utilizing the process outlined in Part II, and present their recommendation to
the Bremerton City Council.
A public hearing will be held and the Bremerton City Council will make the final decision
concerning activities to be recommended for funding in the 2008 Action Plan.
The 2008 Action Plan will be sent to the U.S. Department of Housing and Urban Development
(HUD) by the end of November preceding the program year for approval.
Where do I get more information?
Call Betsy Howe at 473-5211 or Marie Vila at 473-5375 if you are interested in applying for
funds under the HOME Program.
CDBG/HOME PLAN AND ApPLICATION
PAGE 5
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~:~'!;~,::. 1O<~:~,,, .<~;C;1;-1~-!_- ~\ '., 1~~~:.". .::'.';;:^:_ <~~". ',,'.':;_<> ;~.: " .-,~"' '!;,,^ _ -;~:. -': ~. ,:~ ;,_~?,~~ -. ~:::}:'" "-:.?~~:~):~~'- ': :i;;:;-., ~ .:'!..fj~JJ:,~,=-?'~;:~;~~;~:".C~.~:: jl:~;,;,;-" .'.~:~~f" ., ,L '
How will CDSG funds be distributed among various eligible activities?
Funds available for various eligible CDBG activities are determined by Federal regulations
and local priorities.
· Federal regulations limit the amount of funds which can be allocated to public
service projects to 15% of the annual CDBG entitlement, plus 15% of the program
income received during the City's immediately preceding program year. The City
receives program income from the revolving housing loan program. These funds do
not impact the annual CDBG allocation. The amount available for public services will
be 15% of the federal allocation.
· The amount of funds that can be allocated to planning and administration
projects, including the overall administration of the City of Bremerton's CDBG
Program, is limited to 20% of the annual grant.
· Federal regulations require that a minimum of 70% of the annual grant funds go
to projects that directly benefit low and moderate income persons; the City's goal is
for 100% of CDBG funding to benefit low and moderate income persons.
How will HOME funds be distributed among various eligible activities?
The amount of funds that can be allocated to the overall administration of the
HOME Program is limited to 10% of the annual grant. Becau_s~Jlle City and Kitsap
County are joined in a consortium, the City's administrative costs are limited to 5% of
the annual grant, with 5% allocated to Kitsap County for overall administration.
90% of the City's annual HOME grant will be allocated on a competitive basis to
eligible affordable housing projects in the City of Bremerton; at least 15% will be
allocated to activities undertaken by Community Housing Development
Organizations (CHDOs).
· Program income from the City's Downpayment Assistance Program, funded with
HOME funds from past years, will be primarily used to fund new Downpayment
Assistance loans for low and moderate income first time homebuyers in the City of
Bremerton.
Funds allocated under both the CDBG and HOME programs must meet one of the
priorities identified in the Kitsap County Consortium Consolidated Plan for 2006 through
2010. The City of Bremerton and Kitsap County are joined as a consortium in order to
receive HOME funds.
The Consolidated Plan identifies five general priorities related to housing, homeless, and
non-housing community needs to be addressed with Federal funds. Please note, that
activities that are included in the plan may not be prioritized in the City's Policy Plan. The
Consolidated Plan can be viewed in its entirety online at:
http://www.cLbremerton.wa.us/displav.php?id=790. The Consolidated Plan priorities are
listed below (the order listed does not establish any categorical priority):
CDBG/HOME PLAN AND ApPLICATION
PAGE 6
1. Homelessness
To ensure that decent, accessible, affordable, and suitable housing is available in the
County and Cities and to support services that meet the needs of individuals and
families who are homeless or at risk of homelessness, the Kitsap County community
will:
* Provide a variety of decent and safe emergency transitional and affordable
permanent housing;
* Provide adequate support through coordinated systems of: resources, outreach,
assessment, case management, provider collaboration, homelessness prevention,
and rental assistance;
. Provide critical supportive services to support housing options for the homeless.
2. Special Needs Populations*
To ensure that suitable, effective assistance is available for vulnerable persons in
special needs populations who are in need of housing, support or care services, the
Kitsap County community will:
. Maintain, improve and increase effective services and suitable housing;
. Ensure effective service delivery and housing availability through supportive
ordinances and regulations;
. Support efforts to develop an entry system for special population clients that
ensures links with appropriate diagnosis, placement, suppo~ ~n9 treatment;
. Increase and maintain the availability of effective, timely life skills training and
work preparation to promote self sufficiency.
'Special Needs Populations include individuals falling into one or more of the following categories: elderly,
frail elderly, persons with disabilities (severe mental, physical, developmental), persons living with
HIV/AIDS, persons fleeing domestic violence, persons with alcohol or other drug addiction.
3. HousinQ
To ensure access to affordable, decent, safe and appropriate transitional and
permanent housing for all individuals and families, the Kitsap County community will:
. Increase the stock of affordable rental units throughout the County and City
through preservation, rehabilitation and construction
. Increase the number of new homeowners among low/moderate income
individuals and families through fair housing efforts, education, housing
counseling, financial assistance and affordable construction;
. Improve and retain existing housing stock through preservation, rehabilitation,
weatherization, accessibility and planning efforts;
. Support education and training that builds community awareness of lead-based
paint hazards and incorporate new studies and regulations into any planning for
mitigation;
. Improve the safety and livability of neighborhoods through revitalization and/or
demolition of inappropriate or dilapidated structures;
CDBG/HOME PLAN AND ApPLICATION
PAGE 7
~ Promote equal treatment of all who seek homeownership by removing
impediments to fair housing.
4. Community Development
To ensure the safe livability of neighborhoods, the preservation of important facilities,
public access to facilities and services, and planning activities, that primarily benefit
low-income persons, the Kitsap County community will:
. Support a continuum of social and health services for low/moderate income
persons in Kitsap County;
. Provide suitable access to all public buildings in the cities and County;
+ Support planning and projects that preserve or increase housing for low income
and moderate income populations;
. Support local efforts toward solving public facility needs, especially those
identified in community wide planning efforts;
~ Meet urgent Community Development needs, which pose a serious and
immediate risk to public health or safety.
5. Economic Development
To ensure a thriving community, with livable wage jobs and long-term economic and
social viability, the Kitsap County community will:
. Support creation and retention of livable wage jobs, and essential job preparation
skills;
. Assist low-income individuals who wish to establish, expand or stabilize a small
business by providing loans and supportive technical assistance and training;
+ Revisit existing economic development plans and modify them as necessary to
develop and maintain infrastructures that encourage living wage jobs;
. Encourage and foster new businesses offering living wage jobs in the County.
What are the other policies and regulations that apply?
COBG and HOME funds are Federal funds. Use of Federal funds may affect
the way your agency does business. If you are applying for Federal funds
for the first time, you are strongly encouraged to meet with COBG I HOME
staff to discuss Federal regulations.
. Consistency with applicable City. County. and/or State Codes and Policies
To be considered for funding, projects must be consistent with adopted codes and
other applicable policies, plans and standards.
. Approval of the Implementinj:l Aj:lencv
Proposals submitted by applicants other than the Agency, City or County Department
that will implement them must be reviewed and approved by the appropriate
implementing Agency, City, or County Department prior to submittal.
CDBG/HOME PLAN AND ApPLICATION
PAGE 8
~ Leqallv Bindinq Public Interest in CDBG I HOME Assisted Property
HUD requires that facilities acquired, constructed or improved with CDBG and/or
HOME funds be "publicly owned" and that the CDBG / HOME public interest be
protected. The public (CDBG / HOME) interest will be secured, when appropriate,
through a lien on the property recorded as a deed of trust, and a promissory note
explaining the sale and change of use provisions that accompany CDBG / HOME
assisted real property. The specific terms and conditions of the public interest security
agreements will vary depending on the type of project assisted.
. Restrictions on the Chanqe-of-Use of CDBG I HOME Assisted Property
All CDBG recipients must agree to restrict the use of the property to the intended
purpose for which the funds were awarded for a minimum of 5 years after close out of
the project. This is to ensure compliance with HUD requirements restricting the change
in use of property acquired, constructed or improved with CDBG assistance, and to
ensure continued public benefit. All HOME assisted properties must provide public
benefit during a designated Period of Affordability as described in 24 CFR part 92 F.
. Restriction on Assessments
CDBG funds may not be used for public improvement projects where a portion of the
projects is to be financed by assessments to area property owners, unless the project
is structured such that CDBG funds are used to pay the assessments of all low and
very low income property owners. The analysis of incomes of affected persons must
be done ahead of time and submitted as part of the application for CDBG funds.
. Guidelines for Evaluation and Selectinq Economic Development Proiects
The City of Bremerton will utilize the guidelines provided at 24 CFR 570.209 relative to
project costs and financial requirements and standards for evaluating public benefit.
. Equal Opportunity
All CDBG proposals must comply with federal, state, local laws, and executive orders
which prohibit discrimination on the grounds of race, creed, color, national origin, sex,
sexual orientation, age, marital status, or the presence of any disability. Discrimination
is prohibited in the provision of a service or facility funded with CDBG / HOME funds,
and in all other aspects of administering a CDBG / HOME proposal including
contracting, procurement, and employment.
. Minimizinq the Loss of Low and Very Low Income Dwellinq Units
Any CDBG / HOME proposal that would directly result in any occupied or vacant low
and very low income dwelling units being (1) demolished, or (2) converted to a use
other than as low and very low income housing must include a realistic plan to provide
replacement housing within three years of the commencement of the demolition or
rehabilitation relating to conversion.
. Minimizinq Displacement and Providinq Relocation Assistance
It is the policy of the City of Bremerton CDBG / HOME Program to discourage CDBG /
HOME proposals that would cause displacement of people or businesses. Any
proposal for CDBG / HOME funds that is likely to cause displacement must include
CDBG/HOME PLAN AND ApPLICATION
PAGE 9
relocation assistance payments in the budget. Relocation assistance must be provided
consistent with the federal Uniform Relocation Act.
+ Federal WaQe Rates (Davis-Bacon)
Pursuant to the Davis-Bacon Act, federal wage rates apply to almost all construction
projects over $2,000. Applications that involve construction must consider Davis-
Bacon wage rates in the budget.
There are few exceptions to the Davis-Bacon Act such as public agency use of force
account crews and the rehabilitation of single family homes and small multi-family
buildings.
. Federal Audit Requirements
Private non-profit agencies expending $500,000 or more in federal funds annually
(whether CDBG / HOME alone or CDBG / HOME in conjunction with other federal
funds) must have an annual audit conducted by an independent auditor in accordance
with OMB A-133 Audit Standards for Private Non-Profit Organizations. Agencies are
responsible to meet this audit requirement.
. Environmental Review
All CDBG / HOME projects must comply with the National Environmental Policy Act
(NEPA). NEPA clearance must be obtained from the City of Bremerton and/or Kitsap
County before any funds are committed in a CDBG / HOME funded project.
. Lead-Based Paint Abatement
.- 1Il.
Any proposed homeownership, rental housing, rehabilitation or acquisition project that
involves a (1) pre-1978 structure, and (2) would likely house a child age 6 or less must
be informed of the possible hazards of lead based paint and a plan must be developed
for addressing the presence of lead based paint under 24 CFR 35.105. Costs for
abatement must be included in the rehabilitation budget.
. SupplantinQ
Federal regulations prohibit using CDBG / HOME funds to supplant (replace or
substitute for) local funds for public services or ongoing responsibilities of general local
government. The intent of this federal regulation is to prevent local government from
using the availability of federal CDBG / HOME dollars as an excuse to reduce local
funding commitments.
. Architectural Barriers Act (ABA) and the Americans with Disabilities Act (ADA)
The ABA requires certain buildings or other facilities that receive Federal funds to be
designed, constructed or altered in accordance with standards that insure accessibility
to, and use by physically handicapped people. The ADA provides comprehensive civil
rights to individuals with disabilities in the areas of employment, public
accommodations, State and local government services, and telecommunications. It
further requires that facilities for first occupancy are readily accessible and that
architectural and structural barriers are removed when possible in existing facilities.
CDBG/HOME PLAN AND ApPLICATION
PAGE 10
. Family Policy Principles
In the early 1990s the State of Washington conducted a number of focus groups
throughout the State. Approximately 400 people, who were receiving human services
at the time were asked to describe the characteristics of services that would be most
effective for them. The Family Policy Principles reflect their collective response, and
form the basis for the Washington State Human Service Policy. The principles, which
have been incorporated in the rating of applications, are listed next:
Family-oriented services and supports that:
o Respond to the changing nature of families;
CI Respond to what individuals and families say they need, and
o Meet those needs in a way that maintains their dignity and respects their choices.
Culturally relevant services and supports that:
· Explicitly recognize the culture and beliefs of each family and use these as
resources on behalf of the family;
· Provide equal access to culturally unique communities in planning and programs,
and day-to-day work, and actively address instances where clearly
disproportionate needs exist; and
o Enhance every culture's ability to achieve self-sufficiency and contribute in a
productive way to the larger community.
Coordinated services that:
· Develop strategies and skills for collaborative planning, problem solving, and
service delivery;
· Encourage coordination and innovation by providing both formal and informal
ways for people to communicate and collaborate in planning and programs;
· Allow clients, vendors, community people, and other agencies to creatively
provide the most effective, responsive, and flexible services; and
· Commit to an open exchange of skills and information; and expect people
throughout the system to treat each other with respect, dignity, and
understanding.
Locally planned services and supports that:
· Operate on the belief that each community has special characteristics, needs
and strengths;
· Include a cross-section of local community partners from the public and private
sectors, in the planning and delivery of services and supports; and
· Support these partners in addressing the needs of their communities through
both short range and long range planning and in establishing priorities within
state and federal standards.
Community based prevention that:
· Encourages and supports state residents to create positive conditions in their
communities to promote the well being of families and reduce crises and the
need for future services.
CDBG/HOME PLAN AND ApPLICATION
PAGE11
Outcome-based services and supports that:
tl Include a fair and realistic system for measuring both short-range and long-range
progress and determining whether efforts make a difference;
G Use outcomes and indicators that reflect the goals that communities establish for
themselves and their children;
o Works towards these goals and outcomes at all staff levels and in every agency;
and
o Provide a mechanism for informing the development of program policies.
Customer service that:
o Provides a climate that empowers staff to deliver quality programs and services;
o Is provided by courteous, sensitive, and competent professionals; and
tl Uphold the dignity and respect of individuals and families by providing
appropriate staff recognition, information, training, skills and support.
Creativity that:
o Increases the flexibility of funding and programs to promote innovation in
planning, development, and provision of quality services; and simplifies and
reduces or eliminates rules that are barriers to coordination and quality services
How will Projects be selected for funding?
All applications will be reviewed and rated against the City of Bremerton policies for the
use of these funds. The Review Team, which will consist of CDBG program staff, the City
Auditor, and a Citizens' Advisory Committee, will review the submission requirements,
agency capacity, and the program/project. An interview with the-- €itizens' Advisory
Committee will also be considered. The review process is summarized below:
Step 1 - Submission Requirements
CDBG / HOME Staff will review the application to ensure:
· Application is complete. NOTE: No changes or additions will be allowed after
the due date. Refer to the 2008 CDBG/HOME Allocation Schedule on page iv for
due dates and times.
· Applicant meets eligibility requirements as of the application due date.
· Project or activity addresses a national objective (for CDBG projects)
· Project or activity is eligible under the CDBG / HOME program(s).
. Project is consistent with the Consolidated Plan and Priority Needs.
Step 2 - Technical review
A review team, composed of CDBG staff and the City Auditor, will review the
orqanizational capacity of the agency (see rating sheet on page 14), and the fiscal
capacity of the agency (see rating sheet on page 15). Performance records of previous
CDBG or HOME recipients will also be considered. Results of this review will be shared
with the applicants and with the Citizens' Advisory Committee before interviews.
CDBG/HOME PLAN AND ApPLICATION
PAGE 12
Step 3 - Project Proposal Review and Interviews
The Citizens' Advisory Committee (CAC) assigned to each group of projects will review all
applications, meet with CDBG staff to review technical scoring, and conduct agency
interviews. They will consider Priority Needs, project and agency effectiveness and
readiness, Family Policy Principles, and the mix of overall requests. Agency interviews will
be 20 minutes long and consist of ten minutes for the applicant agency to present their
request in a format of their choice, and another ten minutes for questions and answers
with the CAC. Applicants are encouraged to keep their presentations succinct in order to
make the best use of their time. Any materials distributed during the interview will be
collected afterward and will not be considered part of the official application.
The CAC will deliberate using the Citizen Advisory Committee Application Review Sheet
on page 16 and compile a list of funding recommendations.
These recommendations will be presented and discussed at a public meeting. The
recommendations will then be presented to the Bremerton City Council at a Public
Hearing. The final funding decision will be made by the City Council at the same Public
Hearing. CDBG / HOME staff will submit the Final Action Plan to HUD no later than the
end of November preceding the program year.
Please refer to the 2008 CDBG/HOME Allocation Schedule on page iv for specific dates,
times and locations.
CDBG/HOME PLAN AND ApPLICATION
PAGE13
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Name of Applicant
B~::'>;'.J(p"'"'\;(l"g' "'2;tfi1;!'fr.'7f,jl""c!,;.F~',," :>,'.,.,." ',~.', a,'. ';', :;'::.:: ;:,+. :.:J>.:(;(:;'~ .~Q~Q1fi~1;in~ Score
I. oar,. .:'an . 'i',.fa it, ",FO '1 e:;:.,;'-'.",.,';.d .)t/";;..:,;;..' d:'," ','. ,;
.._-j,,-'_. _., -,..~ .,__..._ _ .,_ "'~'<>- .'.'~'" _" __' ._,_ '_. n.,_~ .. , " _ _.
Board reflects a diverse representation of the community including minority
and consumer participation, professionals from the community at large,
persons with low 111comes, and consumer advocates 0-10 Points
Board membership provides sufficient opportumtles for community
participation (i.e. board vacanCIes, SIze and term length) 0-10 Points
~g~1ii~ajiQlial~\~fi~.;l~,~~.~~': -'t~~ 7~f.:~~~:~:~Jf:~';---~~:, :::~. ~~i(~'{.~: '~~-:.~' - 2~(~;;t :,":',::iJ ;~'~:~~~~~',~:~~?:,;{O~t$t~0Jn.i~
Organizational stmcture of the agency IS clearly defined 0-5 Points
Program is adequately staffed / supervised 0-5 Points
Chart reflects sufficient staffing and stmcture for the requested serVIces /
proiect identified 111 the application 0-5 ~oints
Q[g~tiizatio:ff3'l;"@atat>;~;; :';f;:;~;~'i;;:1t~~;~f)~:':;;'c:l,::i,~ ~\'".. ;~:'.' ;'.~'; ~.,;,;~:,:ti~::1~~ffO}'1.fJ)t~({ill~
Includes documentation that authorizes organization to conduct CDBG/HOME
activities (i.e. 501(c)(3), public charter, business license, etc.), along with
Statement of Experience, IRS 990, and Secretary of State CHO-l and Annual
Report 0-5 Points
Proposed Project aligns with the Mission Statement 0-5 Points
~Qrt~l1(.s~niffii~fQP~~~9'ff~iesii~l;7;o"il~~,.'~ K~~i",';"{Y;:.': :;X'~'~.}\~::~i ~:;ff.'f~'~;;tQ~$~Rolnts.
Agency has adopted a policy of non-discrimination based on handicap, gender,
race, etc. for all staff, volunteers, clients and participants, and does not deny
program benefits for any persons needing reasonable accommodation
0-5 Points
Total Rating:
Comments:
Reviewer: Title: Date:
CDBG/HOME PLAN AND ApPLICATION
PAGE 14
- (t~;t} ';~lf ~ti\~\~<~~~~L::~: :~'~.\~:i~7:~~~},~ ~; i ,";.z. j -;, " ::~~.-~.. /' J~~'~-:_~-:-':"\:=: ;'?:":,~~~ ~~~~~ /:'~;:':1- ~,~~::~-'~'~ ~.~;. _~~~ :::..~j:~~.,(~?~,:F' ~:~~?:_y !':;~ "!?~~-l':~~ ~:[:: ',~;~'~~~~;i~ ;".~ fJ~":-~~~;? ~ ~~~
~,</,~, " ~ANI~<A.'TIONAL,FINANOIAb'MANAG~MENlli'>"'('A. :".~"'\"^'"
::'&"~'~>: ':"ji/~;;"~~~~;, .;~~t,:~;~J:,~~~':-::r;~~~s~~.~,t,.~~~;~ ~~;' ~_ :. _~.;:i"i~\ .~~, ,,::-:; _~,:-L~"- - ~.i~4~'~~ ti.\}'i::. - ::':," ',,;:':: ~~-~.; '~: ~?",~ <:i:::~::'::- ~:"' <_<;;:__,~:~ :,!!~~::'~~r\,...t:'~>;::.:;"~_+o~~/: :~;~:~k.'~~~: :.~~~ i~:;2_(:.ir_~: _~ ~~i;P j:;~: :~Z:~~
Name of Applicant
(Ef<Ylkl'$l():D~nf.QflfSj~nr~/~~~)?y:';;'~:ciJ~;~;~,:;:;",:'i',~ y {}'~"<' ,~,,',f~:~,~: ,/;, :;':;~' ,~' "t':"f: ~~; ,?;();jf5j~(jili:t~ Score
IRS 990 is consistent with submitted audit and Secretary of
State Annual Report 0-5 Points
Secretary of State CHO-l Form (for non-profits) is consistent with
submitted audit and Secretary of State Annual Report 0-10 Points
Secretary of State Non-Profit Corporate Annual Report is consistent
with submitted audit and agency's own annual report 0-5 Points
Organizations other than Non-Profits 0-15 Points
Records and program documents support investment in activities to
Benefit low-income individuals 0-5 Points
Organization clearly demonstrates reinvestment in community 0-5 Points
- ~ ~- ..,
Demonstrates compliance with Generally Acceptable Accounting
Principles 0-5 Points
For All Organizations 0-35 Points
Audit of Financial Statements
Agency has independent review or audit by a CPA (as required by HUD) for the last
fiscal year
Independent Review 0-5 Points
OR Audit 0-10 Points
Audit or financial statement demonstrates adequate financial management
(includes Management report)
Independent Review 0-5 Points
OR Audit 0-10 Points
Annual Report
Agency's Annual Report is completed for the last fiscal year 0-15 Points
Total Rating:
Comments:
Reviewer: Title: Date:
CDBG/HOME PLAN AND ApPLICATION
PAGE 15
~t~~~~,I_;::~~:~~'f~\k:~ "~~';~:~;,.~)'~~~~~~~1, : .;:;:; '_~~_""':i~ '.~'.>' '~":':'_ _-~,~~ - '~:;- '_~:'::'"~_"_ ~'. ::~,?_~ ~~ ~::. ,: :.-J;. T~ 5i~~-:~~fi; -::~::~~ ~:~~,;:~~~~~~~ "
,1$c)~YABO~FlD .A~,R,[JQA::r:IG)N "RU~~I ~W\$ "
\:f:1~-~);:Sf}j:~:~~ :~_... :::~'i>~:~ .~~: l;.~;:.,.i,,'.: .':,:: !i~.>}\>-L~.: <7.d;_.k~':_~~_#:'.-_:~' ~:i :-,,<lJ~'--~:'-<;~:i:::.i,_'~:~\",:,:; t:::'L.; ~}~:'~": -: :~~~" >~- .~~___ _:.., .
1. Review of Organizational Capacity Report:
Are there remaining questions from the review sheet?
2. Review of Organizational Financial Management:
Are there remaining questions from the review sheet?
3. Review of Application:
A. Narrative Questions
I. Does the proposed project fit within the organization's mission
and history?
II. Does the project description:
1. Address a national objective and community need?
2. Show that the project will address a significant portion
of the identified unmet need with the requested funds?
3. Show that the requesting agency will partner with other
community agencies?
4. Address the needs of low and very low income people?
iii. Does the project's outreach plan and history demonstrate
opportunities for persons with disabilities, limited English
speaking, and minority clients to gain access-V;:> the project?
IV. What will be the positive changes projected for this project and
can they be documented, evaluated and monitored?
B. Are project budget and resources adequate and reasonable for the
expected outcome(s)?
C. Are the program goals and outcomes clear and specific?
D. Does the project fit within the agency's Mission Statement?
E. Has the organization successfully managed CDBG / HOME funds
effectively in past grants?
F. Does the Annual Report reflect a well run organization with the
capacity to manage the proposed project?
G. If funding request is to support the salary of a position does the job
description reflect the requested need within the project?
H. Does the salary summary reflect an adequate and balanced salary
structure?
I. Does the annual report support the activities described in the
application and does the report reflect a commitment to the goals of
the CDBG program?
J. Does the project's history demonstrate a commitment and well
thought out plan and need?
K. For Capital Projects, does the Operating / Management Plan
demonstrate the ability of the organization to carry out and maintain
the proposed project?
CDBG/HOME PLAN AND ApPLICATION
PAGE 16
L. For Capital Projects, does the operating budget / proforma provide
for a realistic ongoing financial support of the proposed project?
M. For Capital Projects requiring a relocation plan, does the plan meet
the required criteria and is it fully presented?
4. Overall Rating:
High Priority; would like to see funded
Needed Project; should be funded if funding is available
Not a priority; should not be funded
CDBG/HOME PLAN AND ApPLICATION
PAGE17
, i~,i'~'i, . '. -'., ,,,< _ < ~. s.~~~-1-:~.;~~.~)T ,?~~,:~,'~'-~:. ~i'~(' ;,'~~.'~ ~~/~~-.z'~::, .- :;~":~ ~ :'~:~:::.: ~\ ~,.~~r~:~>,:: '. :,'-: ~;~~:,:.' '- ;-' .:~-".-~> ~,~~ ~- :.~ ;'~': -'~~'t;~~~~~:!~?\.: r~~~~~." ~ \~'~~.~~ ~-:~~'i~ ::.'~ '.~:'!~i-::;~~"i~
,,,,;'''', ";"", 1,:",~008,(H)BG~NA"TIc)NA<L~c)8JE,@ml"!~S; ,f,~' :,," ;;'" ""'#,
'. c'" <" ,.li:;j}!;;;;, r;, f;r~;;}~,:;;,,;,;: ",' {,1l:~~;l') :",_:'~>r,,~o,,\: ~:,>-'>,: ~:-~':;' ..~ ~:'!;' ',;: "";,--,,,:,}~},: ;:~~<::: ~'/::~ "'~:;?2~;,;~,5.;' ", ~~;-;,;;; '.) ;:,~~:i
, ,\".' M' d'",,,,,,,,,,,,,,,,, N IBI(jI~YREQUJIRE,M~NWS, ,"" " ", ,', . ,..'"
~;:~:ib;;;t:~"\;~ ,,:;:~~i.f5~'~;J.~~fiL~J~, ::::~(;~::~~~~;~;:,~~ ~-~~:t~~>1f ~.;~~ ,=ft~'~:~ ~t~~ .;:.~; :;.^ :::'i~. - :,,: ~~ --~' . .~ :'-.~. Z ~ ~;.-~:_~~ ::'~:.~:' :.~':" '. '-2 :,:.{<' ,~:.~- ::,;"'\::'~~;J~<.~r:; _~ :;'~~;:~~3,;~.-:, .~~ ,J:.~:~:~}~t.~. :~~:~:~~ .~;~~~.:::t~.~~. 5.~ /- :~'.~~:~_i:~' ,.']
As stated in Part I, each CDBG activity must meet a national objective and must be
eligible in order to be funded. The following information is provided to assist you in
defining the eligibility and national objective that your activity meets and the type of
information you need to provide to the City. Specific regulations that govern the CDBG
program are available in our office. HOME funded projects need not meet a national
objective.
What are the National Objectives? (Benefit Criteria)
An eligible CDBG activity must either (1) principally benefit low and very low income
households, (2) reduce or prevent slum and blight, or (3) meet an urgent need. The vast
majority of the City's CDBG activities are designed to benefit low and very low income
persons and households. The following provides some detail on the way(s) in which
CDBG projects can meet a national objective. More information on the three CDBG
National Objectives can be found at 24 CFR Part 570.208.
I. Principally benefit low and very low income
A. Area Benefit
B. Limited Clientele
(1) At least 51% of beneficiaries are low or very low income persons/households
(a) Presumed Benefit . "u"
(b) Agency Requires Client Information
(c) Income Eligibility Requirement (Direct Benefit)
(d) Nature/location
(2) Removal of Architectural Barriers
(3) Assistance to Owners of Micro enterprises
(4) Employment Support Services
C. Housing Activities (Residential)
D. Job Creation or Retention - Economic Development
II. Reduce or Eliminate Slum or Blight
A. Area Basis
B. Spot Basis
III. Meet an Urgent Community Need
Potential applicants must be able to demonstrate that their proposed CDBG activity
addresses one of these national objectives in one of several ways described below.
I. Benefit Low and Very Low Income Persons
To meet this national objective, an applicant must document that the proposed project
will benefit predominantly low and very low income persons or households. A low
income person/household is one whose annual income does not exceed 80% of the
area median income for the City of Bremerton. The following shows income limits by
household size for the City of Bremerton.
CDBG/HOME PLAN AND ApPLICATION
PAGE 18
INCOME LIMITS
NUMBER IN EXTREMELY LOW VERY LOW INCOME LOW INCOME
HOUSEHOLD INCOME (BELOW (31% - 50% MFI*) (51% - 80% MFI*)
30% MFI*)
1 $13,800 $23,000 $36,800
2 $15,750 $26,300 $42,050
3 $17,750 $29,550 $47,300
4 $19,700 $32,850 $52,550
5 $21,300 $35,550 $56,750 "
6 $22,850 $38,100 $60,950
7 $24,450 $40,750 $65,150
8 $26,000 $43,350 $69,350
*MFI = Median Family Income is determined periodically by the Department of Housing
and Urban Development (HUD) on the basis of state and local earnings data and is
published for cities and counties. These figures represent percentages of MFI for
Bremerton - Silverdale Metropolitan Statistical Area (MSA) published by HUD March
20,2007. The Median Family Income for Bremerton - Silverdale MSA is $65,700 for a
four-person household.
- -"---.=t.
There are several different ways that COBG activities can benefit low, very low, and
extremely low income persons:
A. Area Benefit
This is defined as an activity, the benefits of which are available to all residents in a
particular area, where at least 51% of the residents are low, very low and extremely
low income persons. In addition, the area must be orimarilv residential.
Examples of area benefit activities include parks (that serve the immediate area),
water and sewer projects, sidewalks and streets, and other public improvements that
are available to all residents in a particular area.
Applicants must:
0" Attach a map with the boundaries of the project's service area delineated (the
surrounding geographic area in which all or most of the people benefiting
from the project reside):
[if Explain why that particular geographic area is the service area for the project;
[if Indicate on the map residential and commercial areas within the service area
boundary; and
[if Provide documentation that 51 % or more of the residents within the service
area are low very low and extremely low income persons/households.
CDBG/HOME PLAN AND ApPLICATION
PAGE 19
If you would like assistance in determining if your project is in a low income area,
please contact us at 473-5211 or 473-5375.
B. Limited Clientele
1. An activity which benefits a limited clientele, at least 51 % of whom
are low or very low income persons/households. There are four
types of activities in this category:
a. Presumed Benefit An activity may benefit one of the following groups who
are presumed by HUD to be principally low and very low income: abused
children, battered spouses, elderly persons, handicapped persons, homeless
persons, illiterate persons, and migrant farm workers.
Applicants must:
0' Demonstrate that the facility or service is designed for and used
predominantly by one of the groups identified above.
b. A~ency Requires Client Information Which Shows 51 % or More
are Low, Very Low and Extremely Low Income For example, community
health clinic and most other agencies keep information on client income and
family size. The information will be able to document whether or not 51 % or more
of the clientele are persons whose family income does not exceed low, very low
and extremely low income limits for Kitsap County. Note: Income qualification
criteria from other programs (such as state poverty guidelines) may be
substituted provided those criteria are at least as restricti\{EU~.~ the HUD income
limits.
Applicants must:
0' Provide documentation of the total number of clients/households served
in 2006 (if this is an existing service);
0' State what percent of the clients/households served in 2006 were low or
very low income (or met criteria that are stricter);
0' Provide a copy of the income qualification criteria that were used to
screen clients and to determine the percent that were low and very low
income;
0' Provide a copy of the client intake form highlighting the questions
regarding family size and income levels; and
0' Agree to maintain documentation of the client's incomes for the CDBG
contract period.
c. Income Eliqibility Requirements (Direct Benefit) This means that the
agency uses income screening to limit the benefits of the CDBG funded activity
to only those persons who are low and very low income. For example, a housing
counseling program would screen potential clients and use the CDBG funds to
pay for the counseling only of those who are income eligible.
Applicants must:
0' Screen clients by family size and income;
0' Provide a copy of the client intake form highlighting the questions
regarding family size and income levels; and
CDBG/HOME PLAN AND ApPLICATION PAGE 20
IiI Describe how the program/project would limit the benefits of the CDBG
funded activity exclusively to low and very low income
persons/households.
d. Nature/location of Activity Allows Conclusion of Primarily low
and Very low Income Benefit This means that the activity is of such a
nature and in such a location that it may be concluded that the clientele will be
primarily low and very low income; for example, a food bank near an assisted
housing project.
Applicants must:
IiI Explain how the nature, and if applicable, the location of the proposed
project, establishes that it is used primarily for low and very low income
persons.
2. Removal of Architectural Barriers
A project which removes material or architectural barriers which restrict the
mobility and accessibility of elderly or handicapped persons to publicly owned
and privately owned non-residential buildings, facilities and improvements, and
the common areas of residential structures containing more than one dwelling
unit is considered a limited clientele activity. Note: This refers to the removal of
existing barriers. It does not apply to new construction.
3. Assistance to Owners of Micro enterprises
When assistance is to be provided to a micro enterprise (a commercial enterprise
that has five or fewer employees, one or more of whom owns the enterprise) the
owner must qualify as low or moderate income. Note: for micro enterprise
projects under the limited clientele national objective justification, the low and
moderate income threshold applies only to the owner; there are no income
requirements for the workers the owner employs.
4. Employment Support Services
If CDBG assistance is only provided for training or supportive services (peer
support programs, counseling, child care, transportation, and other similar
services) to assist business(es), the percentage of low and moderate income
persons assisted may be less than 51 % if the proportion of the total cost borne
by CDBG funds is no greater than the proportion of the total number of persons
assisted who are low or moderate income. For example: A new business moves
into town and begins an on-site day care program for workers. The total cost of
the day care is $10,000. There are 40 children, 3 of which meet qualifications as
low and moderate income. The maximum amount chargeable to the CDBG
program is $750.00. ($10,000/40 =$250 X 3 = $750).
Applicants must:
IiI Maintain data documenting the total cost of the service, Screen clients by
family size and income; and provide a copy of the client intake form
highlighting the questions regarding family size and income levels.
CDBG/HOME PLAN AND ApPLICATION
PAGE 21
C. Housinq Rehabilitation Activities (Residential)
These are activities providing or improving permanent residential structures which
are or will be occupied by low and very low income households. It does not include
group homes or shelters for the homeless, which are considered limited clientele
activities.
Applicants must:
0' Screen households for family size and income eligibility. If a residential
structure contains two dwelling units, at least one must be occupied by
low or moderate income households. If it contains more than 2 units, at
least 51 % must be occupied by low and moderate income households.
D. Job Creation or Retention Activities
These are economic development activities which are designed to create or retain
permanent jobs, where at least 51 % of the jobs, computed on a full-time equivalent
basis, can be documented to employ low and very low income persons for the
geographic area where it is located. There are very specific elements of this
national objective. Please contact the Community Development staff to
discuss your project prior to submitting an application.
II. Reduce or Eliminate Slum and Blight
An activity may meet the national objective of reducing or eliminatip.g slum and blight,
instead of benefiting low and very low income people. There are two different ways
that CDBG activities can meet this second national objective.
A. Area Basis
A project must be located in an area defined as a slum or blighted area under
state or local law; the conditions which qualified the area as slum or blight must
be on record; and the project must specifically address one or more of these
conditions.
B. Spot Basis
A CDBG project to eliminate slum and blight on a spot basis (for example,
outside of a locally designated slum or blighted area) must be limited to activities
necessary to eliminate specific conditions posing a threat to the public health or
safety. The health or safety hazard must be identified, and the scope of the
project must be limited to correcting the hazard.
III. Meet an Urgent Community Need
Use of this category is extremely rare. It is designed only for activities that
alleviate emergency conditions. Urgent need activities must meet the following
criteria:
· The existing conditions must pose a serious and immediate threat to the
health and/or welfare of the community;
CDBG/HOME PLAN AND ApPLICATION
PAGE 22
o The existing conditions are of recent origin or recently became urgent
(generally, within the past 18 months);
o The recipient is unable to finance the activity on its own; and
Q Other sources of funding are not available.
What are Eligible Activities?
To be considered for funding, a CDBG proposal must also be an eligible activity under
the federal CDBG regulations. A variety of activities serving low and very low income
people are eligible activities as well as any special requirements or limitations that apply
to use of CDBG funds.
The applicant should recognize that the City may have local priorities within each of
these categories of federally eligible activities that reflect local needs. Local priority
policies are described in Part II of this document.
.:. Acquisition of real property in whole or in part by public agencies or private non-profit
organizations which is:
· blighted, deteriorated, deteriorating, undeveloped, or inappropriately developed
from the standpoint of sound community development and growth;
· appropriate for rehabilitation or conservation activities; and,
· appropriate for the preservation or restoration of historic sites, the beautification
of urban land, the conservation of open spaces, natural resources and scenic
areas; the provision of recreational opportunities, or the guidance of urban
development; -.. '"
.:. Acquisition, construction, reconstruction or installation (including design features and
improvements that promote energy efficiency of these) of public works facilities
(except of buildings for the general conduct of government), and site or other
improvements;
.:. Code enforcement in deteriorated or deteriorating areas where such enforcement
together with public and private improvements or services are expected to arrest the
decline of the area;
.:. Clearance, demolition, removal, and rehabilitation (including rehabilitation which
promotes energy efficiency) of buildings and improvements, such as interim
assistance, and financing of public or private acquisition for rehabilitation, and
rehabilitation of privately owned properties, including the renovation of closed school
buildings;
.:. Special projects directed to the removal of material and architectural barriers which
restrict the mobility and accessibility of elderly and handicapped persons;
.:. Relocation payments and assistance to individuals, families or businesses displaced
permanently or temporarily by a CDBG funded project consistent with the Federal
Uniform Relocation Act;
.:. Public/human services, including but not limited to those concerned with
employment, crime prevention, child care, health, drug abuse, education, energy
CDBG/HOME PLAN AND ApPLICATION
PAGE 23
conservatior,l, welfare or recreation needs, if such services have not been provided
by the unit of general local government (through funds raised by such unit, or
received by such unit from the State) during any part of the twelve-month period
immediately preceding the date of submission of the CDBG Action Plan;
.:. Planning activities necessary to:
develop a comprehensive community development plan;
develop policy-planning management capacity to rationally and effectively
determine needs, set long and short term objectives, devise programs and
activities to meet these objectives, and carry out management, coordination, and
monitoring of activities necessary for effective planning implementation;
.:. Provide assistance including loans and grants for activities carried out by public and
private non-profit organizations including:
acquisition of real property;
acquisition, construction, reconstruction, rehabilitation and installation of certain
public facilities, site improvements and utilities; and commercial or industrial
buildings or structures and other commercial or industrial real property
improvements; and
planning;
.:. Assistance to Community Based Development Organizations (CBDO) to carry out
neighborhood revitalization, community economic development, or energy
conservation. A CBDO is an organization with specific characteristics such as: it is
organized under State or local law to engage in community development activities;
has as its primary purpose the improvement of the physical, economic or social
environment of the area; may be either non profit or for profit provided any monetary
profit to its shareholders must be only incidental to its operation; it must maintain at
least 51% of its governing body's membership for low and moderate income
residents of its geographical area of operation, owners or senior officers of private
establishments, or representatives of low and moderate income neighborhood
organizations located in the area of operation. The Development staff is available to
review other requirements with entities interested in becoming CBDOs.
.:. Provide assistance to private, for-profit entities, when the assistance is appropriate to
carry out an economic development project (that shall minimize to the extent
practical, displacement of existing businesses and jobs in neighborhoods) that:
. create or retain jobs for low and very low income people;
prevents or eliminates slums and blight;
meets urgent needs;
. creates or retains businesses owned by community residents;
assists businesses that provide goods or services needed by, and affordable to,
low and very low income residents;
. provide technical assistance to promote any of the activities described above;
.:. Provide technical assistance to public or non-profit entities to increase the capacity of
that entity to carry out eligible neighborhood revitalization or economic development
activities;
CDBG/HOME PLAN AND ApPLICATION
PAGE 24
.:. Housing services such as housing counseling, energy auditing, preparation of work
specifications, loan processing, inspections, tenant selection, management of tenant
based rental assistance and other services related to assisting owners, tenants,
contractors, and other entities participating or seeking to participate under CDBG or
under Title II of the Cranston-Gonzales National Affordable Housing Act;
.:. Provide assistance to public and private organizations, agencies and other non-profit
and for profit entities to enable such entities to facilitate economic development by:
providing credit such as through direct loans and loan guarantees, establishing
revolving loan funds, and facilitating peer lending programs for the establishment,
stabilization and expansion of micro enterprises;
providing technical assistance, advice and business support services (including
assistance, advice, and support relating to developing business plans, securing
funding, conducting marketing, and otherwise engaging in micro-enterprise
activities) to owners of micro-enterprises and persons developing micro-
enterprises; and
· providing general support, such as peer support programs, counseling, child
care, transportation, and other similar services to owners of micro-enterprises
and persons developing micro-enterprises;
.:. Provide direct assistance to facilitate and expand homeownership among persons of
low and very low income by using such assistance to:
· subsidize interest rates and mortgage principal amounts for low and very low
income homebuyers; .
· finance the acquisition by low and very low income homebuyers of housing that
is occupied by the homebuyers;
· acquire guarantees for mortgage financing obtained by low and very low income
homebuyers from private lenders, except that funds may not be used to directly
guarantee such mortgage financing and grantees may not directly provide such
guarantees;
provide up to 50% of any down payment required from low and very low income
homebuyers; or
· pay reasonable closing costs normally associated with the purchase of a home
incurred by a low or very low income homebuyer.
.:. Lead based paint hazard evaluation and reduction, as defined in Section 104 of the
Residential Lead Based Paint Hazard Reduction Act of 1992.
What are Ineligible Activities?
(9 New Residential Housing Construction - CDBG funds generally cannot be used to
construct new residential housing units, although activities in support of new housing
construction may be eligible. (exception: CBDOs may use CDBG funds for new
housing construction) Please note that group homes and shelters are not considered
residential housing and are eligible for CDBG for new construction.
o Regular Government Operations - CDBG funds cannot be used to fund the ongoing
responsibilities of general local government.
CDBG/HOME PLAN AND ApPLICATION
PAGE 25
(9 Government Buildings - Government buildings such as city halls, police stations, jails
and other buildings predominantly for the general conduct of government are not
generally eligible for CDBG assistance. A major exception is rehabilitation to remove
architectural barriers, which is eligible, even in government buildings.
(9 Income payments - CDBG funds cannot be used for income payments such as
payments for income maintenance or housing allowances.
(9 Political Activities - CDBG funds cannot be used to finance the use of facilities or
equipment for political purposes or to engage in other partisan political activities.
(9 Purchase of vehicles and equipment.
CDBG/HOME PLAN AND ApPLICATION
PAGE 26
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INTRODUCTION:
Applications have been designed to gather necessary information about your
organization and project to determine compliance with federal CDBG requirements and
consistency with local policies for use of funds. Applications should be clear and
concise.
ApPLICATION DUE DATE:
Applications must be received (postmark NOT acceptable) bv the due date at:
City of Bremerton
Department of Community Development
345 6th Street, Suite 600
Bremerton, W A 98337-1873
ApPLICATION SUBMISSION
Four separate application packages are provided in this section. The application you use
will be determined based on the type of project you are proposing.
Activity Type Required Attachments
CDBG Public Service A,B,C
CDBG Planning A,B,C - -- .-
CDBG Capital Projects A,B,E
HOME Housing A,B,D
Each application consists of 3 components:
· 2008 CDBG Funding Application Form
.. Response to Narrative Questions
. Attachments
. Provide one original application submission and one full copy consisting of the 3
components described above (include all attachments).
. Provide five additional copies of the application submission consisting of:
1. 2008 CDBG or HOME Funding Application Form
2. Response to Narrative Questions
3. Project Feasibility Attachment (C, 0, or E, depending on the application
category)
Technical Assistance
A mandatory Technical Assistance training will be provided by staff. See the 2008
CDBG/HOME Allocation Schedule on page iv for specific dates, times and locations..
CDBG/HOME PLAN AND ApPLICATION
PAGE 27
2008 Community Development Block Grant
PUBLIC/HUMAN SERVICES
APPLICA TION
Use this application for projects or programs which involve public
services delivered to low-income Bremerton Residents.
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2008 COBG Funding Application Form
Response to Narrative Questions
Attachments
Attachment A (Organizational Capacity)
A-1 An organizational chart showing all staff, board members and volunteer positions
A-2 Organizational Data (i.e. 501 (c)(3), public charter, bylaws or business license #)
A-3 Non-Discrimination Policies
Attachment B (Organizational Financial Management)
B-1 Most Recent Monthly financial statement including year-to-date information.
B-2 Most recent Financial Audit or Financial Statement prepared by a CPA including
findings. If your audit exceeds 50 pages, please include and executive summary and
one full copy of the audit.
B-3 A statement of experience including operating statements aria fender references and
record of performance, qualifications, capacity to carry out the project described in
this application and the agency's capacity to manage grants.
B-4 IRS 990 (for non-profits)
B-5 Secretary of State CHO-1 Form (for non-profits) also known as the Charitable
Solicitations Renewal Form.
B-6 Secretary of State Non-Profit Corporate Annual Report (for non-profits)
Attachment C (Project Feasibility)
**C-1
**C-2
**C-3a
**C-3b
**C-4
**C-5
C-6
C-7
**C-8
C-9
**C-10
**C-11
C-12
Total Budget, Form 1
2007 Agency Budget, Form 2
Sources of Financing
Uses of Financing
Agency Staff and Board Profile including names, addresses and associations.
Program Goals and Outcome Data
Commitment letters from other funding sources for this project
Job Description (if requesting funding for personnel)
National Objective and Eligibility Determination
Mission Statement
Agency CDBG/HOME History Form
Salary Summary for entire Agency
Annual Report.
**Form provided within packet
2008 CDBG FUNDING APPLICATION FORM
Check the appropriate box to Identify the type of funds for which you are applying:
D Public Service D Planning D Capital Improvement
CDBG Fund Request
$
Project Title
(If this project has been previously funded, please use the same title)
Project Description Funds will be used to (25 words or less with specific numbers/goals):
Project Location (physical address)
Geographic Service Area
Census Tract(s)
Number of Unduplicated People Directly Benefiting from this Project
Applicant Name
Mailing Address
Agency Director
Name
e-mail address
Telephone #
Staff Contact
Name and Title
e-mail address
Telephone and Fax #
Federal Tax I.D. #
Type of Organization:
Public Agency
Private Nonprofit
Other (Specify)
Are you a Certified Housing Development Organization (CHDO) or Certified Community Based
Development Organization (CBDO)? 0 Yes 0 No
If not, are you planning on becoming a Certified CHDO or CBDO? 0 Yes 0 No
Authorized Signature
Date
~t~~t~~~::~~~~?~~~i~,~i~,~~~~~~1A'M~~q~~~~~r~~~1fI~?~~ig~~t~~}~~J;!);~~~~S~i
Following each question are instructions to guide the type of information requested. Please
type your responses and begin each page with the corresponding question number. The entire
section must be limited to four (4) single sided pages of Times New Roman 12 point type.
Additional pages will not be considered.
1. Provide a brief history of the agency I organization. When, how and by whom was the
organization formed? How has it evolved and changed over the years? Give a brief
description of your current programs and tell how they inter-relate.
2. Describe the project I program for which you are seeking funds. Include the following
information:
a. Proiect Specifics: Give a description of the proposed project including services that will
be provided. Does the project address health and safety issues?
.!1. Community Need: Is the project you are proposing identified / prioritized in a community
or agency plan? If so, explain how and identify the plan. Estimate the unmet need for
this service in the community being served. How much of the unmet need will the
program address?
c. Partners: Will you develop partnership agreements with other _co.r:n,!TIunity agencies to
accomplish this project? What will be the nature of these partnerships?
d. Tarqet Population: Who will be served? Describe the client population by geography. If
the project serves Kitsap County as a whole, provide the percentage of clients living in
Bremerton that will be served.
g,. Client Income: How does this project target low and very low income populations?
t Funds: How will the requested funds be used? Be specific. Explain how you
determined costs and the status of other funding.
3. Describe the outreach plan to be used to ensure that eligible persons have access to
your project I program. Include a discussion about outreach and access to persons with
disabilities, limited English speaking, and minority clients. What is your organization's
history in serving these populations?
4. What will change in the lives of individuals, families, and the community as a result of
this funding? How do you know that your program / project will be effective? Site
evidence of other successful models, or your own track record as examples of successful
results. How will the change be documented, monitored and evaluated?
5. Describe your organization's incorporation of family policy principles as described on
pages 11-12 of this packet.
S ff & 8 d T t I Senior & Low
ta " oar Racial Categories ..2 ~ M" 0 ~t. Income Total
Profile C-4 jjj "u mon les Totals
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Directors
Administrators
Professionals
Technicians
Protective Service
Worker
Para Professionals
Office-Clerical
Skilled Craft
Service Maintenance
Volunteers ,
,
,I
Other
Affirmative Action: What is your organization doing to increase or maintain appropriate representation of race, gender, age, income that supports your
organization's unbiased treatment of volunteers, (including Board members) or staff. (IE Hiring practices, advertising, promotion, & job applicants)?
'C"",>.. . 'f, C!U.!II\GeS:;0f.;;E!.mamClnet..A:U ,p,roJect .f;'unCllng.$OUr'cesi..,,:. """';"';"''"'<'' '.:".'i;
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A enc Name Pro'ect Name
Source (Name) Committed Conditional Tentative
Federal:
CDBG $ $ $ (Application
amount)
$ $ $
State:
$ $ $
$ $ $
Local:
$ $ $
$ $ ~--~ $
Applicant:
$ $ $
$ $ $
Private:
$ $ $
$ $ $
In-kind:
$ $ $
$ $ $
Subtotals: $ $ $
"Ai;~;J{lRi"J~~~~~f;i\l~ti~t~[~~V~~~!r~~~~i~~~fi~~tij~~~'~~f(~~fI:;~~c
A ene Name
Pro'eet Name
Project Cost
Amount
CDBG/HOME
(County)
CDBG/HOME
(City)
Other Source of
Funds
PERSONNEL
Managers
Staff
SUBTOTAL
SUPPLIES/EQUIPMENT
Office Supplies
Equipment
SUBTOTAL
*ADMINISTRATION
Advertising
Audit
Insurance/Bonds
Postage/Printing
Rent/Utilities
Communication
Training/Travel
Transportation
SUBTOTAL
ACQUISITION COSTS
Acquisition
SUBTOTAL
DEVELOPMENT SOFT COSTS
Appraisal
Design and A & E
Processing/Settlement and Financing
Marketing
Operating Reserve
SUBTOTAL
DEVELOPMENT HARD COSTS
Clearance/Demolition
Construction
Rehabilitation
Improvements
SUBTOTAL
OTHER COSTS
Relocation
Operating/Maintenance expenses
SUBTOTAL
,f~~~~~r~~i~![~"",:~i~i~~~'~t~~;:~;i~~~:q~!1~f,i1t~A:~~~~~1~~r~:
Agency Name
Project Name
Indicate the national objective your project meets. Attach the documentation
specified for the national objective (refer to PART'" of this manual).
o Principally benefit low and very low income
o Area Benefit
o Limited Clientele
o At least 51 % of beneficiaries are low or very low income
persons/households (identify a, b, c, or d below; documentation will be
determined by the letter selected)
(a)D Presumed Benefit
(b)D Agency Requires Client Information
(c)D Income Eligibility Requirement (Direct Benefit)
(d)D Nature/location
o Removal of Architectural Barriers
o Assistance to Owners of Micro enterprises
o Employment Support Services
o Housing Activities (Residential)
o Job Creation or Retention - Economic Development
o Reduce or eliminate Slum or Blight .
Identify how you think your project is eligible according to CDBG requirements.
Part 11/ provides additional information concerning eligibility requirements.
o Acquisition of real property
o Acquisition, construction reconstruction or installation of public works facilities
o Code enforcement
o Clearance, demolition, removal, and rehabilitation of buildings and improvements
o Removal of material and architectural barriers which restrict the mobility and
accessibility
o Public/human service
o Planning activities
o Assistance to Community Based Development Organizations (CBDO)
o Economic development project
o Housing services
o Assistance to facilitate economic development
o Assistance to expand homeownership
o Lead based paint hazard evaluation and reduction
**Please attach documentation showing how your agency complies with
National Objective requirements. Please see Part'" of this manual or contact
CDBG staff for further information.
Resources
Staff
Violence Prevention
Curriculum
Partnerships:
University, Counseling
Center, Sheriff, Schools
Participants
PROCESS
Activities
Delivery of violence
prevention curriculum in
the schools (pre-K
through 4th Grade)
Intensive Violence
prevention groups to
high risk youth
DARE
Family empowerment
Attachment C-5
Outcome Evaluation
Outputs
4-6 hours of violence
prevention education for
1890 students
480 students receive
intensive prevention
training in 10 week
groups of 6-10 students
each
185 at-risk families
receive outreach
assistance.
Outcomes
Improvement in healthy
peer social
communication
reduction of violent
behaviors in schools
improved school related
behaviors
increase in family support
consumer satisfaction
OUTCOME
Goals
Violence prevention
Resources
~
PROCESS
Activities
+-
Attachment C-5
Outcome Evaluation
Outputs
.
Outcomes
OUTCOME
Goals
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Agency Name
Project Name
Provide a history of your agency's management of CDBG and/or HOME Projects since
2002.
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CDBG D COUNTY D
HOME D CITY D
CDBG D COUNTY D
"- HOME D CITY D
CDBG D COUNTY D
HOME D CITY D
CDBG - . '- '" D COUNTY D
HOME D CITY D
CDBG D COUNTY D
HOME D CITY D
CDBG D COUNTY D
HOME D CITY D
CDBG D COUNTY D
HOME D CITY D
What is the agency's insurance program for general liability/officers and
board/volunteers, etc.? Please attach a copy of your current policy.
Does the agency have any threatened or pending litigation?
No Yes (if yes, attach explanation)
Does the agency have any audit or I RS problems?
No Yes (if yes, attach explanation)
Authorized Signature
Date
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Project Name
, ,:2,Op8,'p.,rgr~ctEi(j
8Ud ",' et
", ".,g
Number of professional FTEs
Number of clerical FTEs
Number of all other FTEs
!~~,i9rYJ6J~'r~.~~t~~~:':r;f;i{::J,D~:'
Salary of Director
Salaries of Professional Staff
Salaries of Clerical Staff
Other Salaries Description
Description
Description
Description
Totals
Total Payroll Cost (including payroll taxes)
Total Cost of Benefits
Total Cost of Retirement
Total Salary and Fringe Costs
2008 Community Development Block Grant
PLANNING APPLICATION
Use this application for projects or programs which involve the
development or implementation of community plans.
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,,~;~,i4,;:,~,;:~f;~tj!~~m~"~i:~:9;b:r~'6l~t~1:'::h~~~1J~%~;~;~;'~2;1:~~/fj~;~~t~~L;
2008 COBG Funding Application Form
Response to Narrative Questions
Attachments
Attachment A (Organizational Capacity)
A-1 An organizational chart showing all staff, board members and volunteer positions
A-2 Organizational Data (i.e. 501 (c)(3) , public charter...)
A-3 Non-Discrimination Policies
Attachment 8 (Organizational Financial Management)
B-1 Most recent monthly financial statement
B-2 Most recent Financial Audit or Financial Statement prepared by a CPA, including
findings.
B-3 A statement of experience including operating statements and iender references and
record of performance, qualifications, and capacity to carry out the project described in
this application
B-4 IRS 990 (for non-profits)
B-5 Secretary of State CHO-1 Form (for non-profits)
B-6 Secretary of State Non-Profit Corporate Annual Report (for non-profits)
Attachment C (Project Feasibility)
C-1 Project History
C-2 Commitment letters from other funding sources for this project
**C-3a Sources of Financing
**C-3b Uses of Financing
**C-4 Agency CDBG/HOME History form
C-5 Mission Statement
**C-6 Salary Summary
C-7 Annual Report
**C-8 Agency Board and Staff Profile including names, addresses and associations
**Form provided within packet
2008 COBG FUNDING APPLICATION FORM
Check the appropriate box to Identify the type of funds for which you are applying:
D Public Service D Planning D Capital Improvement
CDBG Fund Request
$
Project Title
(If this project has been previously funded, please use the same title)
Project Description Funds will be used to (25 words or less with specific numbers/goals):
Project Location (physical address)
Geographic Service Area
Census Tract(s)
Number of Unduplicated People Directly Benefiting from this Project
Applicant Name
Mailing Address
Agency Director
Name
e-mail address
Telephone #
Staff Contact
Name and Title
e-mail address
Telephone and Fax #
Federal Tax I.D. #
Type of Organization:
Public Agency
Private Nonprofit
Other (Specify)
Are you a Certified Housing Development Organization (CHDO) or Certified Community Based
Development Organization (CBDO)? DYes D No
If not, are you planning on becoming a Certified CHDO or CBDO? DYes D No
Authorized Signature
Date
,,~~.,;;\~~~~~l;";~Q;";~j~tW;!Qfi1T~~i~~~~~~X\
Please type your responses and begin each page with the corresponding question number. The
entire section must be limited to four (4) single sided pages of Times New Roman, 12 point type.
Additional pages will not be considered.
Briefly describe your project: (3 to 4 sentences)
1. Describe the anticipated results of the planning activity. Explain if the plan will result in the
development of specific community priorities.
2. Describe who will benefit from implementation of the planning effort and how they will
benefit.
3. Describe if you are collaborating or coordinating with other agencies to develop the plan.
Attach documentation if available.
4. Does the plan promote neighborhood and local improvements? Explain.
Staff & Board >-
Racial Categories :'.:: Total Senior & Low
() Total
Profile C-8 c: Minorities Income Totals
.c:
...
w
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Directors
Administrators
Professionals
Technicians
Protective Service
Worker
Para Professionals
Office-Clerical
Skilled Craft
,
Service Maintenance i
Volunteers
Other
Affirmative Action: What is your organization doing to increase or maintain appropriate representation of race, gender, age, income that supports your
organization's unbiased treatment of volunteers, (including Board members) or staff. (IE Hiring practices, advertising, promotion, & job applicants)?
,,,,,,,,~:::::;iiiil\1~~l~~~f~~~~~lil~~~~~lt~~~r'
A enc Name Project Name
Source (Name) Committed Conditional Tentative
Federal:
CDBG $ $ $ (Application
Amount)
$ $ $
State:
$ $ $
$ $ $
Local:
$ $ $
$ $ $
Applicant:
$ $ $
$ $ $
Private:
$ $ $
$ $ $
In-kind:
$ $ $
$ $ $
Subtotals: $ $ $
;l0ti~:~;'~i~~~~~J~~~1fl~t~Jll~rl[~~~~~~i~~~~i~,~~y~~~j!f;J~~!~~~J;
Project Cost
Amount
Pro"ect Name
CDBG/HOME CDBG/HOME
(County) (City)
Other Source of
Funds
A enc Name
PERSONNEL
Managers
Staff
SUBTOTAL
SUPPLIES/EQUIPMENT
Office Supplies
Equipment
SUBTOTAL
*ADMINISTRATION
Advertising
Audit
Insurance/Bonds
Postage/Printing
Rent/Utilities
Communication
TraininglTravel
Transportation
SUBTOTAL
ACQUISITION COSTS
Acquisition
SUBTOTAL
DEVELOPMENT SOFT COSTS
Appraisal
Design and A & E
Processing/Settlement and Financing
Marketing
Operating Reserve
SUBTOTAL
DEVELOPMENT HARD COSTS
Clearance/Demolition
Construction
Rehabilitation
Improvements
SUBTOTAL
OTHER COSTS
Relocation
Operating/Maintenance expenses
SUBTOTAL
*If your agency has an administrative overhead rate pre-approved, please attach documentation.
;',.[,~~;.~?;~;1'~~1~:~1~:Il~~~r0;~~!~~9.~Bi!i~~~f:'~~~;,~~;/i.TC:t~fXt;~r:~~~~;~;~~~~~~::~;r.;:,,'it;:;,F:~~F;~~,'n~'
v.,.. ," ...,.,'d",,'..,.., ~r:\'r:;)~,lUOI\'II~ "H" '''t . ". ".~."... "", ,<""'"". .,".. ,.,. .....'.,......,'... ....
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Agency Name
Project Name
Provide a history of your agency's management of CDBG and/or HOME Projects since 2002
&l~~[;1 ~~~'1~!~J
CDBG
HOME
CDBG
HOME
CDBG
HOME
CDBG
HOM!;.
CDBG
HOME
CDBG
HOME
CDBG
HOME
What is the agency's insurance program for general liability/officers and
board/volunteers, etc.?
0 COUNTY 0
0 CITY 0
0 COUNTY 0
0 CITY 0
0 COUNTY 0
0 CITY 0
0 COUNTY 0
0 CITY 0
0 COUNTY 0
0 CITY 0
0 COUNTY 0
0 CITY 0
0 COUNTY 0
0 CITY 0
Does the agency have any threatened or pending litigation?
No Yes (if yes, attach explanation)
Does the agency have any audit or I RS problems?
No Yes (if yes, attach explanation)
Authorized Signature
Date
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Agency Name:
Project Name
Number of professional FTEs
Number of clerical FTEs
Number of all other FTEs
8a:lar'"",JnforrfHUiijif'." '
:'.;:':;;:,~, .:.":,;<'
Salary of Director
Salaries of Professional Staff
Salaries of Clerical Staff
Other Salaries Description
Description
Description
Description
'-," '-;
Totals
Total Payroll Cost (including payroll taxes)
Total Cost of Benefits
Total Cost of Retirement
Total Salary and Fringe Costs
2008 Community Development Block Grant
CAPITAL PROJECTS APPLICATION
Use this application for projects which involve public facilities or the
acquisition, rehabilitation, and/or construction of real property.
~~ffi~;r;:':,~iJJ!~~~1~f~l~~~q41~';"!~I~li~~~~~~f~~~ri:l~~~~Jr~I~,f{i~':;i~~~
2008 CDSG Funding Application Form
Response to Narrative Questions
Attachments
Attachment A (Organizational Capacity)
A-1 An organizational chart showing all staff, board members and volunteer positions
A-2 Organizational Data (Le. 501 (c)(3), bylaws, public charter or business license #)
A-3 Non-Discrimination Policies
Attachment B (Organizational Financial Management)
B-1 Most recent monthly financial statement including year-to-date information
B-2 Most recent Financial Audit or Financial Statement prepared by a CPA including
findings. If your audit exceeds 50 pages, please include an executive summary and
one copy of the full audit.
B-3 A statement of experience including operating statements and J~lJder references and
record of performance, staff qualifications, and capacity to carry out the project
described in this application.
B-4 IRS 990 (for non-profits)
B-5 Secretary of State CHO-1 Form (for non-profits), also known as the Charitable
Solicitations Renewal Form.
B-6 Secretary of State Non-Profit Corporate Annual Report.
Attachment E (Project Feasibility)
Sources of Financing
Use of Financing
Commitment letters from other funding sources for this project
Management Plan
National Objective and Eligibility Determination
Preliminary Environmental Review Checklist
Purchase and Sale Agreement, if applicable
Operating Pro Forma
Plans and Specs for the Project
Relocation Plan, if appropriate
Neighborhood Notification Plan, if appropriate
Mission Statement
Agency CDBG/HOME History Form
Salary Summary
Annual Report (if your report exceeds 50 pages, please include five summaries and one
copy of the full report)
**E-15 Agency Board and Staff Profile with names, addresses and associations
**Form provided within packet
**E-1 a
**E-1 b
E-2
E-3
**E-4
**E-5
E-6
E-7
E-8
E-9
E-10
E-11
**E-12
**E-13
E-14
2008 COSG FUNDING APPLICATION FORM
Check the appropriate box to Identify the type of funds for which you are applying:
D Public Service D Planning D Capital Improvement
CDBG Fund Request
$
Project Title
(If this project has been previously funded, please use the same title)
Project Description Funds will be used to (25 words or less with specific numbers/goals):
Project Location (physical address)
Geographic Service Area
Census Tract(s)
Number of Unduplicated People Directly Benefiting from this Project
Applicant Name
Mailing Address
Agency Director
Name
e-mail address
Telephone #
Staff Contact
Name and Title
e-mail address
Telephone and Fax #
Federal Tax I.D. #
Type of Organization:
Public Agency
Private Nonprofit
Other (Specify)
Are you a Certified Housing Development Organization (CHDO) or Certified Community Based
Development Organization (CBDO)? DYes D No
If not, are you planning on becoming a Certified CHDO or CBDO? DYes D No
Authorized Signature
Date
~ii&1Ji~~t~~~d:,
Following each question are instructions to guide the type of information requested. Please type
your responses and begin each page with the corresponding question number. The entire section
must be limited to four (4) single sided pages of Times New Roman 12 point type. Additional
pages will not be considered.
1. Provide a brief history of the agency I organization. When, how and by whom was the
organization formed? How has it evolved and changed over the years? Give a brief description of
your current programs and tell how they inter-relate.
2. Describe the project I program for which you are seeking funds. Include the following
information:
a. Project Specifics: Give a description of the proposed project including services that wjJJ be
provided. Does the project address health and safety issues?
b. Community Need: Is the project you are proposing identified I prioritized in a community or
agency plan? If so, explain how and identify the plan. Estimate the unmet need for this
service in the community being served. How much of the unmet need will the program
address?
c. Partners: Will you develop partnership agreements with other community agencies to
accomplish this project? What will be the nature of these partnerships?
Q., Tarqet Population: Who will be served? Describe the client population by geography. If
the project serves Kitsap County as a whole, provide the percentage of clients living in
Bremerton that will be served.
Q,. Client Income: How does this project target low and very low income populations?
t Funds: How will the requested funds be used? Be specific. Explain how you determined
costs and the status of other funding.
3. Describe the outreach plan to be used to ensure that eligible persons have access to your
project I program. Include a discussion about outreach and access to persons with disabilities,
limited English speaking, and minority cfients. What is your organization's history in serving these
populations?
4. What will change in the lives of individuals, families, and the community as a result of
this funding? How do you know that your program / project wjJJ be effective? Site evidence of
other successful models, or your own track record as examples of successful results. How will the
change be documented, monitored and evaluated?
5. Describe your organization's incorporation 'of family policy principles as described on
pages 11-12 of this packet.
6. Describe your organization's construction management and property management
experience. What project(s) has the organization constructed in the past and how large were they
in physical size, complexity and cost compared to the proposed project? Has your organization
received Federal funding for previous construction projects? Discuss the experience of the staff
who will be assigned to construction management, record keeping and facility maintenance once
completed. Give a brief project schedule and estimate when the CDBG funds will be used. Provide
a brief maintenance plan, including how maintenance will be funded.
>- Senior &
Staff & Board .'!:: Total Low
Racial Categories () Total
Profile E-15 l:: Minorities Income
..c:
- Totals
w
,q c c
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s: CD<( <( <(Ez ZIo... <(Ez <( CD<( <(<(CD WI f-~ f- ::i: ::i: f-:J-2-o
Di recto rs
Administrators
Professionals
Technicians
Protective Service
Worker
Para Professionals
Office-Clerical
Skilled Craft I
i
Service Maintenance ~
Volunteers I Other
Affirmative Action: What is your organization doing to increase or maintain appropriate representation of race, gender, age, income that supports your
organization's unbiased treatment of volunteers, (including Board members) or staff. (IE Hiring practices, advertising, promotion, & job applicants)?
;~~~~l~~f~V~~~l;~~mt~t~~T~~~~~i~~l~~[i~l;~f~~~~~l~:
Agency Name Project Name
Source (Name) Committed Conditional Tentative
Federal:
$ $ $
$ $ $
State: $ $ $
$ $ $
Local:
$ $ $
$ $ $
Applicant:
$ $ $
$ $ $
Private:
$ $ $
$ $ $
In-kind:
$ $ $
$ $ $
Subtotals: $ $ $
Name
Pro'ect Name
Project Cost
Amount
CDBG/HOME
(County)
PERSONNEL
Managers
Staff
SUBTOTAL
SUPPLIES/EQUIPMENT
Office Supplies
Equipment
SUBTOTAL
*ADMINISTRATION
Advertising
Audit
Insurance/Bonds
Postage/Printing
Rent/Utilities
Communication
TraininglTravel
Transportation
SUBTOTAL
ACQUISITION COSTS
Acquisition
SUBTOTAL
DEVELOPMENT SOFT COSTS
Appraisal
Design and A & E
Processing/Settlement and Financing
Marketing
Operating Reserve
SUBTOTAL
DEVELOPMENT HARD COSTS
Clearance/Demolition
Construction
Rehabilitation
Improvements
SUBTOTAL
OTHER COSTS
Relocation
Operating/Maintenance expenses
SUBTOTAL
CDBG/HOME
(City)
Other Source of
Funds
;""""""""',.".;'" /,' "",-<,,/',,Natlonal..(}IJ)Jeellve::arael.;lnlgIDlhty',[}etermlnatlon.. '
;~ ~.;~~i:!d:~ ~{j~_~t~~~zi;~, ~:~~:iCt~~i;.,:i!:t:?:~l~~A ,:.~~.;_; ~~":~~~-';~; '<." ~_'.~:- '::;,~.. ,: :>,\. - ". ,,"., . ,- '~", '/r;, ,,;': t :~~,_~;-:-',:' '.:;-~", is ~' :t. i~;~~~>:~'~ '~.~\;:'.c.~-;=' ~,'~{"_:_, '; : -ii'~ :-.:/<; / '_.-:i.~~ ~ :'::'~' ~(;; ~~ '~c
Agency Name
Project Name
Indicate the national objective your project meets. Attach the documentation
specified for the national obiective (refer to PART III of this manual).
D Principally benefit low and very low income
D Area Benefit
D Limited Clientele
D At least 51 % of beneficiaries are low or very low income
persons/households (identify a, b, c, or d below; documentation will be determined by
the letter selected)
(a)D Presumed Benefit
(b)D Agency Requires Client Information
(c)D Income Eligibility Requirement (Direct Benefit)
(d)D Nature/location
D Removal of Architectural Barriers
D Assistance to Owners of Microenterprises
D Employment Support Services
D Housing Activities (Residential)
D Job Creation or Retention - Economic Development
D Reduce or eliminate Slum or Blight
· Identify how you think your project is eligible according to CDBG
requirements.
Part 11/ provides additional information concerning eligibility requirements.
D
D
D
D
D Removal of material and architectural barriers which restrict the mobility and
accessibility
D Public/human service
D Planning activities
D Assistance to Community Based Development Organizations (CBDO)
D Economic development project
D Housing services
D Assistance to facilitate economic development
D Assistance to expand homeownership
D Lead based paint hazard evaluation and reduction
Acquisition of real property
Acquisition, construction reconstruction or installation of public works facilities
Code enforcement
Clearance, demolition, removal, and rehabilitation of buildings and improvements
**Please attach documentation showing how your agency complies with
National Objective requirements. Please see Part III of this manual or contact
CDBG staff for further information.
,:tT~j1~~~irj~~~~~tli~lli~~~2J~f~~~~f~B;;~f~~~1i
At the site under consideration for the project, please make an observation for each of the
seven Compliance Factors listed below. Enter a "Y" for Yes or "N" for No in the space for the
given condition. Fill in the blank with the appropriate answer for all other questions.
Project Name and Address:
ENVIRONMENTAL COMPLIANCE FACTORS
1.) HISTORIC PRESERVATION
o Does the project involve a building greater than 50 years old?
· If yes, does the project involve rehabilitation of some sort?
· Are you aware of any historically significant events that have taken place
at the site?
Note: If the structure is greater than 50 years old and rehabilitation is
proposed, the State Historic Preservation Officer (SHPO) must be contacted
(as well as any local historic office). If the property is on the National
Register of Historic Places (NRHP), eligible for listing, located in a Historic
District, or adjacent to a NHRP, additional action may be required.
2.) FLOODPLAIN MANAGEMENT
· Is the property where the proposed project is located in a Coastal High
Hazard Area, flood way or have a finished floor below the 100 year flood
plain?
· Does the project propose the development of impervious surfaces (roof
or concrete)?
· If yes, approximately how many square feet of impervious surface will be
developed?
Note: Property in a flood plain will require flood insurance. If you need help
making this determination, you may contact the City of Bremerton,
Community Development Office at (360) 473~5211 for information regarding
the Floodplain areas of Bremerton.
3.) COASTAL ZONE MANAGEMENT
o Is the proposed project site within 200 ft. of the Ordinary High Water
Mark?
"Ordinary high water mark" on all lakes, streams, and tidal water is that
mark that will be found by examining the bed and banks and ascertaining
where the presence and action of waters are so common and usual, and so
long continued in all ordinary years, as to mark upon the soil a character
distinct from that of the abutting upland, in respect to vegetation as that
condition exists on June 1, 1971, as it may naturally change thereafter, or as
it may change thereafter in accordance with permits issued by a local
government or the department: PROVIDED, That in any area where the
ordinary high water mark cannot be found, the ordinary high water mark
adjoining salt water shall be the line of mean higher high tide and the
ordinary high water mark adjoining fresh water shall be the line of mean high
water.
4.) WETLANDS PROTECTION
. Does the site or the adjacent areas of the proposed project have the
appearance of a swamp, marsh, or slough?
o Does the project appear to be wet (standing water) at any time of the
year?
5.) NOISE
· Is the proposed project site within 1,000 feet of a Highway (usually a four
lane road)
. or within 3,000 feet of a Railroad?
6.) ENDANGERED SPECIES
. Is the proposed project site a habitat area for any endangered species?
7.) AIR
· Do you know if the proposed project site has any asbestos located on
the property?
8.) HAZARDS
A.) Explosive or Flammable Tanks
o Does the site for the proposed project have any visible storage tanks for
a flammable substance with in a quarter (1/4) of a mile?
o Is the proposed site within a quarter (1/4) of a mile from a loading
terminal for a flammable substance?
. Does the proposed site have high pressure gas lines or overhead
transmission lines present within 200 square feet?
B.) Hazardous Waste
e Will the proposed project be located on fill land?
o If yes, what materials were used for the fill?
o Is the project area on or near a site suspected of posing a potential
environmental hazard such as a dump, land fill, or industrial location
containing hazardous wastes?
9.) LAND USE HISTORY
o What, if any, prior uses existed on the property?
I UNDERSTAND THAT UPON SUBMITTAL OF THIS APPLICATION, NO FURTHER FUNDS,
OF ANY KIND, CAN BE SPENT ON THIS PROJECT UNTIL A HUD APPROVED
ENVIRONMENTAL REVIEW IS COMPLETE. FUNDS BEING SPENT ON THE PROJECT
AFTER APPLICATION SUBMITTAL COULD JEOPARDIZE THE ELIGIBILITY OF THE
PROJECT FOR HUD FUNDS.
Note: A "Yes" response to any of these questions may be an indicator that some form of
mitigation could be required for the project.
Signature of Agency Director
Name (PRINTED)
Date
fsn;; ",A~enC'N()[)B(sI'~QME,llfllstor,\1:\Eol)m'f" i; ,., ....,'."".".. ~'"
f:t:~~~,:~~~~~:'~.; ,~:~_--)~:,-:;, f !i~.~~;l~ ~~~.~~"'L4'.~r~~}~:::';;2L>;/-~~ ~d~:_:'_~~-~~] '~-~ :~=;;~ j;~:~ :'_~:; '-;,./1 :l~~~;-tk!r!L::.\-;:i"~l.;'':/:_? t.ri'';;~..';.i. ~\~~~- >~D-,~. :." '~;.:::r~:;.~:}tt~;F!.:. "._
Agency Name
Project Name
Provide a history of your agency's management of CDBG and/or HOME Projects since 2002.
~ '.'{'.'.:..""';"':;~'>';i'~':i.';".;.." .'......"'....': .....~.....;;....;...::,.'" :.;.-';.'.:.."'............'. I..:.; ~~~~".
if" r.g.,I~~!J.;'r;:....;:; ';;':tJ,difar;;,';'; {.,'\:RUnd~/.,:~': :
: ..... '/:.: !};;J;;c, , '0.. :;;Am;6U~t:i ::'~;Ei':~Wd~dr~' . '.; "5'
" ".,:":,} ....;;. .},;!;;1.;&' '\'.,,',,,"" .".,.,.,' ,'n.,R,.,..,,,.,~...\,
,';A' :;q ,.:",\,. :"'. '. :'1: ;i:;.~:~'\'.'$, ': <ib"'''y'': '1)'6"/'3"'0'/0' ''-';,<;
s'" /'i. 1'i:<:',1 ',L .,.,..;;,;; ','.,' ;n, t.': "";';V"''',,,,c<..':;:- ,,,,,.,,..,,,;t.,,,,,.,."""!:-.!">:' S
~..'-+ .. ."v~. ".~..P L ,Co. L'-- .-- <_ _ ~,--_ _.-',_^",~ '_'/'W" __~'~_': '~".",,"__"'~'~'"
CDBG
. HOME
CDBG
HOME
CDBG
HOME
CDBG
HOME
CDBG
HOME
CDBG
HOME
CDBG
HOME
o
o
o
o
o
o
o
o
o
o
o
o
o
o
.., ~k1~~~~~~~)
COUNTY 0
CITY 0
COUNTY 0
CITY 0
COUNTY 0
CITY 0
COUNTY 0
CITY 0
COUNTY 0
CITY 0
COUNTY 0
CITY 0
COUNTY 0
CITY 0
What is the agency's insurance program for general liability/officers and board/volunteers, etc.?
Please attach a copy of your current policy.
Does the agency have any threatened or pending litigation?
No Yes (if yes, attach explanation)
Does the agency have any audit or IRS problems?
No Yes (if yes, attach explanation)
Authorized Signature
Date
'~~,~ ~,~" . ~~:'~i:~{.~; ;:L~~'Z,':::::(~~ ~:~t~ :.:-2'- :..'~(~-'~i_:"L:. {" L::<~~'-' __ ~l<:..?_ ~~ ~~~;'~~ ;7~-,e~,:r;;,~-~ ~,~ _ .~.,;/~~.<~_--_::~~~~~;';}~>;~r~~:-
" "', ....'~~FrACH'Me.~;l[m'~'3 "~,!,", ""'.'~"W
;)~i~~~~~~~j~1tt~~:~fi#~l&~tt~~~~1~:i~~1~11:L,
Agency Name
Project Name
"::\}:t:\'~:~~~i@it~rl.
Number of professional FTEs
Number of clerical FTEs
~':i~~~8~E~qj~6f~!?BQ~~~t::': '
Number of all other FTEs
:,~.~j~frl~~fit~~~:i??;::.J.:,':::?};';:,;Y~~~;'::~;"~;
Salary of Director
Salaries of Professional Staff
Salaries of Clerical Staff
Other Salaries Description
Description
Description
Description
_ __d ~
Totals
Total Payroll Cost (including payroll taxes)
Total Cost of Benefits
Total Cost of Retirement
Total Salary and Fringe Costs
2008 Community Development Block Grant
HOME PROJECT APPLICATION
Use this application for projects which provide decent, affordable
housing through construction, rehabilitation, rental and
homeownership subsidies
:1,:" ";,,;,,?,, .:' ",", '~..' '?j:' ,.~'3"""""'n'''''::<:'''Arnr.\ll(}atlon),Ool'ltents,1:enecKlist::", \' ',,; "~';"i"","":, ", ~"', ,","",,","
2007 /2008 HOME Funding Application Form
Response to Rating Factors
Attachments
Attachment A (Organizational Capacity)
A-1 An organizational chart showing all staff, board members and volunteer positions
A-2 Organizational Data (i.e. 501 (c)(3), public charter...)
A-3 Non-Discrimination Policies
Attachment B (Organizational Financial Management)
B-1 Most recent monthly financial statement including year-to-date information
B-2 Most recent Financial Audit or Financial Statement prepared by a CPA, including
findings. If your audit exceeds 50 pages, please include an executive summary and
one copy of the full audit.
B-3 A statement of experience including operating statements and lander references and
record of performance, qualifications, capacity to carry out the project described in
this application, and capacity to manage grants.
B-4 IRS 990 (for non-profits)
B-5 Secretary of State CHO-1 Form (for non-profits)
B-6 Secretary of State Non-Profit Corporate Annual Report (for non-profits)
Attachment D (Project Feasibility)
D-1 Commitment letters from other funding sources for this project
D-2 Management Plan
D-3 Plans and Specs for the Project
D-4 Relocation Plan, if appropriate
**D-5 Preliminary Environmental Review Checklist
**D-6 Agency CDBG/HOME History Form
**D-7 Salary Summary
D-8 Annual Report. If your report exceeds 50 pages, please include a summary and one
copy of the full report. Include Agency Mission Statement
**D-9 Agency Board Profile, attach the names and addresses of Board Members
**Form provided within packet
007 /2008 HOME FUNDING APPLICATION FORM
HOME Funding Request
$
Project Title
(If this project has been previously funded, please use the same title)
Project Description Funds will be used to (25 words or less with specific numbers/goals):
Project Location (physical address)
Geographic Service Area
Census Tract(s)
Number of Unduplicated People Directly Benefiting from this Project
Applicant Name
Mailing Address
Agency Director
Name
e-mail address
Telephone #
Staff Contact
Name and Title
e-mail address
Telephone and Fax #
Federal Tax I.D. #
Type of Organization:
Public Agency
Private Nonprofit
Other (Specify)
Are you a Certified Housing Development Organization (CHDO)?
If not, are you planning on becoming a Certified CHDO?
DYes D No
DYes D No
Authorized Signature
Date
, c"o:e ",,,,"'i'c .#'."'.. ~/~'11t1@M'E"'Rffi0JE'GT'IRA.TING"E1i€TQRS ,',"" ". ,,,......,,.."' ';':,,"('T,",' .
1. A licant Profile
Applicant Profile (see attached instructions):
2. Proiected use of HOME funds -- Proposed Proiect
Proposed project: Tenure of recipients: check one
o New construction
o Substantial rehabilitation (> $25,000)
o Moderate rehabilitation (< $25,000)
o Tenant Based-Assistance
o Other _'
o Renters
DOwners
3. Need
Describe the need for the proposed project. The description should incliJefe characteristics such
as cause, extent, and location of the specific need and should be in measurable and
quantitative terms. Describe how you determined that the project is the most appropriate
method to address the need and the proposed impact the project is expected to have.
4 G
I P .
I f
. enera rOlect n ormation
Explain how the project is consistent with the Consolidated Plan:
Is the project identified / prioritized in any other community or agency plan? If so, identify the
plan and explain how the project fits with the plan.
Project address: City: State: Zip Code:
Bremerton WA
Identify the service area of the project:
~ Please attach a project map that identifies the project location(s)
5. Sources of Financin - All Pro"ect Fundin Sources
Source (Name) Committed Conditional Tentative
a. Federal:
HOME $ $- $ (Application
Amount )
$ $-
$
b. State: $ $- $
$ $ $
c. Local:
$ $- $
$ $- $
d. Applicant:
$ $ $
$ $- $
e. Private:
$ $ $
$ $- $
f. In-kind:
$ $- $
$ $- $
Subtotals:
'! :(,< ,~.!'" ,",.~~({ ;""; ,-,;" ,,~". " '''',,; .:' ,,,'-,_ ',',,':._0.',' '. ;;','_,"_.
',';_ ';1' .~-,;:-> ,",~ <:"'l~\-f:':~~:,-) ~i:/'; ~ ~('; ':,:~ ':: ,':_y~:~~::.\t~'~.>: .~..'":!;1 ~~:::;, ,_," :.'.:'<~,' ,"~j ,:1, ; .,':
:;T0T Ab'ALLFUNOING SOURCES
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u
F
All F
s
6. ses of mancmg - undmg ources
Project Cost Amount HOME HOME Other
(City) (County) Source of
Funds
ACQUISITION COSTS:
Acquisition
Homebuyer assistance
Other
SUBTOTAL
RELATED SOFT COSTS
Appraisal
Architect
Engineering
Design
Processing/Settlement and
Financing Costs
Audit
Affirmative Marketing
Operating Reserve
Other
SUBTOTAL
DEVELOPMENTAL HARD
COSTS
New Construction
Rehabilitation
Improvements - -- -r;t,
Demolition
Other
SUBTOTAL
OTHER COSTS
Relocation
CHDO operating expenses
Tenant Based Assistance
Other
SUBTOTAL
OPERATING COSTS (generally
not HOME costs)
Services
Rent/Mortgage Subsidies
Operating
Other
SUBTOTAL
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';';:';;' ",' .,.' ;,
**Note: Total Project Cost must be equal to Total all Funding Sources on the Source of
Funds statement.
7. Sources of Cost Estimates
~ Summarize and attach cost estimates
Attach: earnest money agreement, option or closing statement for land and/or building(s);
construction cost estimate; construction contract or preliminary bid(s); agreements governing
the various reserves which are capitalized at closing; appraisal; and if low income housing tax
credits are utilized, documentation on the syndication costs from the organization/individual who
will syndicate and sell the offering. Provide supporting documentation for all other costs.
8. Total Per-Unit Cost
Total Project Development Cost:
Total Number of Units in the Project:
Cost per unit:
9. Match Contribution
a. Total HOME funds requested
$-
b. Match contribution $_
c. Match is % of HOME
reauest
d. Description of match contribution:
10. Use of HOME funds
a. Development hard costs
b. Acquisition costs
c. Related soft costs
d. Relocation costs
e. Costs related to TBRA
f. CHDO operating expenses
g. Total HOME-Assisted Cost:
h. Total Number of HOME-assisted Units
j. HOME cost per unit
$-
$-
$-
$-
$-
$-
$-
$-
$-
*Note: A maximum HOME subsidy of $30,000 per unit is allowed for homeownership
ro"eets and $131,753 er unit for rental ro'eets. See a e 4 of the Polie Plan.
11 P
t Ob" r
IT k IS h d I
rOlec .Iec Ives as s c e u e
List the specific tasks to complete and manage this project, the total amount required to meet
the task, the amount that will be paid using HOME funds, the source of any other funds needed
to complete the task, the date when you will start the task and the date when it will be
completed. Include tasks through the period of affordability.
Specific tasks Total HOME Other Sta rt End Date
Cost Cost Sources Date
0 See Attached
0
0
"
I!l
0
.
0
.
.
12. Lon~ Term Affordabilitv
Indicate the number of years the project will be retained as affordable housing for your target
income level and how this will be accomplished, for example, land covenants or deed
restrictions. (See Policy Plan and attached instructions for requirements.) If the project is for
assistance to homebuyers, include a specific description of the resale/recapture procedures
that will be used.
Project will remain affordable for
years
13. Minority and Women Owned Businesses
Identify the types of notices, bid procedures, and direct outreach that will occur in regard to
recruitment of minority and women owned businesses for this project.
14. Affirmative Marketina
(see attached instructions)
If your project is for
. homeownership you must answer questions 15 and 16 (you do not need to
answer questions 17, 18, 19, 20, or 21) and include the attachments in 22.
· rental housing you do not need to answer questions 15, 16, 20 or 21, but you
must answer 17,18,19 and include the attachments in 22.
. tenant based assistance you do not need to answer questions 15, 16, 17, 18, 19,
or 21, but you must answer 20 and include the attachments in 22.
15. Homeownership Requirements
Describe the method of assuring that
(1) All of the HOME funds will assist low income homebuyers, or existing low-income
homeowners, whose family incomes are at or below 80% of the area median family income
(see page 19 of the Policy Plan).
(2) The assisted housing will be the owner's principal residence; and
(3) The purchase price of the property, or the appraised value of a property already owned after
rehabilitation will be less than 95% of the median area purchase price.
o
h' I
T
16. Home wners IP ncome argetmg
Please provide the information requested in the followinc table
Size of House and Income Number Monthly Targeted Assumed PITI Median Comments
Level of Payment Maximum Family I divided Income*
Houses (PITI) HH Household by adjusted for
I Units income Size monthly family size
Income
ONE BEDROOM
% of Median Income*
% of Median Income
% of Median Income
TWO BEDROOM
% of Median Income
% of Median Income
% of Median Income
THREE BEDROOM
% of Median Income
% of Median Income
% of Median Income
FOUR BEDROOM
% of Median Income
% of Median Income
% of Median Income
TOTAL !
*Median Income = Median Family Income. Median Family Income is determined periodically by the Department of Housing and Urban
Development (HUD) on the basis of state and local earnings data and is published for cities and counties. See Page 19 of the Policy Plan.
17. Rental OperatmQ Statement
Provide operating statements for # of years project will remain affordable to very low and low
income households. After year 5, projections may be in 5-year increments. (you may provide a
more detailed statement in vour own format)
A. Operating Income:
Gross Rent Receipts less Vacancy Rate _ %
Other Income
Total Operating Income
B. Operating Expenses
Sewer/Water
Electricity
Gas
Garbage
Maintenance
Management
Advertising
Reserves
Other Expenses
Total Operating Expenses
C. Net Operating Income
$-
D. Total Debt Service
(complete table below)
$-
E. Net Cash flow
(Net Operating Income less Debt Service Total)
$-
Debt Service:
loans or other
Amount
Monthly
Payment
Annual Payment
Loan 1
$-
$-
$-
$-
$-
$-
$-
$-
$-
Loan 2
Loan 3
Total Annual
Debt Service
$-
rOJec en c e u e
Provide the information requested in the followinq table
Type of Unit # of Targeted Targeted Proposed Tenant Tenant Type of Proposed rent
units Family Household Monthly paid Monthly subsidy as % of income
Size Income Rent Utilities! Rent (if any)
Services** Plus
Utilities
SRO
% of Median Income*
% of Median Income
% of Median Income
ONE BEDROOM
% of Median Income
% of Median Income
% of Median Income
TWO BEDROOM
% of Median Income
% of Median Income
% of Median Income
THREE BEDROOM
% of Median Income
% of Median Income
% of Median Income
I TOTAL I I I ,=: I I I I I
** List utilities and services to be paid bv tenant: ,
18 P . t R t S h d I
*Median Income = Median Family Income. Median Family Income IS determined perrodlcally by the Department of Housing and Urban
Development (HUD) on the basis of state and local earnings data and is published for cities and counties. See Page 19 of the Policy Plan.
)
19. HOME Rents
Describe the process that will be established to assure that the rents charged in HOME assisted
rental projects do not exceed the allowable amount under HOME program regulations. (see
attached instructions)
20. Tenant Based Rental Assistance
Describe actions you will take to assure the project meets the requirements of 92.210 and
92.211 including tenant selection policies, lease requirements, rent reasonableness, terms of
any rental assistance contract and maximum subsidies.
21. Additional Information
Provide any additional information you think may help us evaluate your application. Please limit
the amount of additional information to four pages.
22. Attachments.
Please provide the following attachments with your application and copies:
Attachment A (Organizational Capacity)
A-1 An organizational chart showing all staff, board members and volunteer
positions
A-2 Organizational Data (i.e. 501 (c)(3), public charter...)
A-3 Non-Discrimination Policies
Attachment B (Organizational Financial Management)
B-1 Most recent monthly financial statement including year-to-date information
B-2 Most recent Financial Audit or Financial Statement prepared by a CPA,
including findings. If your audit exceeds 50 pages, please include an
executive summary and one copy of the full audit.
B-3 A statement of experience including operating statements and lender
references and record of performance, qualifications, capacity to carry out the
project described in this application, and capacity to manage grants.
B-4 IRS 990 (for non-profits)
B-5 Secretary of State CHO-1 Form (for non-profits)
B-6 Secretary of State Non-Profit Corporate Annual Report (for non-profits)
Attachment D (Project Feasibility)
0-1 Commitment letters from other funding sources for this project
0-2 Management Plan
0-3 Plans and Specs for the Project
0-4 Relocation Plan, if appropriate
**0-5 Preliminary Environmental Review Checklist
**0-6 Agency CDBG/HOME History Form
**0-7 Salary Summary
0-8 Annual Report (include Agency Mission Statement).
**0-9 A Board profile, attach the names and addresses of Board Members
**Form provided within packet
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,;:';'./Ji ,.~.e. " , Jo.nmemtal\f,leMleW,;.Ques:flonmalr::e1'."', ';"".?'<';"JV':?~,""i'<'"
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At the site under consideration for the project, please make an observation for each of
the seven Compliance Factors listed below. Enter a "Y" for Yes or "N" for No in the
space for the given condition. Fill in the blank with the appropriate answer for all other
questions.
Project Name and Address:
ENVIRONMENTAL COMPLIANCE FACTORS
1. HISTORIC PRESERVATION
o Does the project involve a building greater than 50 years old?
· If yes, does the project involve rehabilitation of some sort?
e Are you aware of any historically significant events that have
taken place at the site? ,_ "
Note: If the structure is greater than 50 years old and rehabilitation is
proposed, the State Historic Preservation Officer (SHPO) must be
contacted (as well as any local historic office). If the property is on
the National Register of Historic Places (NRHP), eligible for listing,
located in a Historic District, or adjacent to a NHRP, additional action
may be required.
2. FLOODPLAIN MANAGEMENT
e Is the property where the proposed project is located in a Coastal
High Hazard Area, flood way or have a finished floor below the
100 year flood plain?
· Does the project propose the development of impervious
su rfaces (roof or concrete)?
o If yes, approximately how many square feet of impervious
surface will be developed?
Note: Property in a flood plain will require flood insurance. If you
need help making this determination, you may contact the City of
Bremerton, Community Development Office at (360) 473-5211 for
information regarding the Floodplain areas of Bremerton.
3. COASTAL ZONE MANAGEMENT
o Is the proposed project site within 200 ft. of the Ordinary High
Water Mark?
"Ordinary high water mark" on all lakes, streams, and tidal water is
that mark that will be found by examining the bed and banks and
ascertaining where the presence and action of waters are so
common and usual, and so long continued in all ordinary years, as to
mark upon the soil a character distinct from that of the abutting
upland, in respect to vegetation as that condition exists on June 1,
1971, as it may naturally change thereafter, or as it may change
thereafter in accordance with permits issued by a local government
or the department: PROVIDED, That in any area where the ordinary
high water mark cannot be found, . the ordinary high water mark
adjoining salt water shall be the line of mean higher high tide and the
ordinary high water mark adjoining fresh water shall be the line of
mean high water.
4. WETLANDS PROTECTION
· Does the site or the adjacent areas of the proposed project have
the appearance of a swamp, marsh, or slough?
o Does the project appear to be wet (standing water) at any time of
the year?
5. NOISE
· Is the proposed project site within 1,000 feet of a Highway
(usually a four lane road)
· or within 3,000 feet of a Railroad?
6. ENDANGERED SPECIES
· Is the proposed project site a habitat area for any endangered
species?
7. AIR
· Do you know if the proposed project site has any asbestos
located on the property?
8. HAZARDS
Explosive or Flammable Tanks
o Does the site for the proposed project have any visible storage
tanks for a flammable substance with in a quarter (1/4) of a mile?
CD Is the proposed site within a quarter (1/4) of a mile from a loading
terminal for a flammable substance?
III Does the proposed site have high pressure gas lines or overhead
transmission lines present within 200 square feet?
Hazardous Waste
o Will the proposed project be located on fill land?
G If yes, what materials were used for the fill?
o Is the project area on or near a site suspected of posing a
potential environmental hazard such as a dump, land fill, or
industrial location containing hazardous wastes?
9. LAND USE HISTORY
o What, if any, prior uses existed on the property?
I UNDERSTAND THAT UPON SUBMITTAL OF THIS APPLICATION, NO FURTHER
FUNDS, OF ANY KIND, CAN BE SPENT ON THIS PROJECT UNTIL A HUD
APPROVED ENVIRONMENTAL REVIEW IS COMPLETE. FUNDS BEING SPENT ON
THE PROJECT AFTER APPLICATION SUBMITTAL COULD JEOPARDIZE THE
ELIGIBILITY OF THE PROJECT FOR HUD FUNDS.
Note: A "Yes" response to any of these questions may be an indicator that some form of
mitigation could be required for the project.
- -- 'C'\
Signature of Agency Director
Name (PRINTED)
Date
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Agency Name
Project Name
Provide a history of your agency's management of CDBG and/or HOivlE Projects since
2002.
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-,\b,";;0613010'l
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CDBG
HOME
CDBG
HOME
CDBG
HOME
CDBG
HOME
CDBG
HOME
CDBG
HOME
CDBG
HOME
What is the agency's insurance program for general liability/officers and
board/volunteers, etc.? Please attach a copy of your current policy.
, -'-.:~ ~. ;.
0 COU NTY 0
0 CITY 0
0 COUNTY 0
0 CITY 0
0 COU NTY 0
0 CITY 0
0 COUNTY 0
0 CITY 0
0 COUNTY 0
0 CITY 0
0 COUNTY 0
0 CITY 0
0 COUNTY 0
0 CITY 0
Does the agency have any threatened or pending litigation?
No Yes (if yes, attach explanation)
Does the agency have any audit or I RS problems?
No Yes (if yes, attach explanation)
Authorized Signature
Date
Agency Name
, ~,",
Project Name
.'";:,~ ,"1:r.+ ~ ~,: ~; _:-;E':i ,:;~' ':~:/:-:"/ .~~\.,.'
c'[)~$9ripti(jrf " '
';'?B~6r~/()j~'~(~~~~&2~Jt
Number of professional FTEs
Number of clerical FTEs
Number of all other FTEs
.i~~t~~~j~h!~f~~ii~~;ri
Salary of Director
Salaries of Professional Staff
Salaries of Clerical Staff
Other Salaries Description
Description
Description
Description
Totals
Total Payroll Cost (including payroll taxes)
Total Cost of Benefits
Total Cost of Retirement
Total Salary and Fringe Costs
CITY OF BREMERTON
HOME
Application Instructions
General Applicant Information:
ApPLICANT:
ADDRESS:
CONTACT PERSONITITLE:
TELEPHONE NUMBER:
The organization submitting the application
Address of applicant agency
For this project
For applicant agency and the contact
person
TITLE AND SIGNATURE OF
AUTHORIZED OFFICIAL
The title and signature of the person
authorized to sign contracts for the
organization.
Indicate, in this section, if you are applying for the CHDO set aside. A CHDO
checklist or a letter indicating you have been predetermined to be a CHDO in The
City of Bremerton, must be submitted with the application. The applicant has the
option of having the application considered only in the CHDO set-aside competition,
or considered in both the CHDO set aside competition and the general competition.
1. Applicant Profile:
The organization that will administer the project must describe its record of
performance, qualifications, and capacity to carry out the project described in the
application. Any recent (within the past year) housing activities that have been
administered should be described. The applicants role, and if appropriate the role
other entities will have, in carrying out the proposed project (i.e. developer, owner,
investor, manager, etc.) must be described.
2. Projected Use of HOME Funds
Indicate if the proposed project is:
New construction
newly built or built within the last 12 months
adding additional unit(s) outside existing walls
Rehabilitation
Substantial: development cost per unit is greater than $25,000
Moderate: development cost per unit is less than $25,000
Homeowner Assistance
Tenant Based Rental Assistance
Indicate if proposed recipients of HOME assistance will be renters or owners.
3. Need
Describe the need for the project. How long has the need existed. Are any other
activities currently being undertaken in the community to address the need? If
appropriate, identify any new emerging needs that are not met through any of the
existing agencies or programs. Where did you get the information included in this
section? Quantify information when possible
4. General Project Information
Describe what your project is. Provide sufficient detail to give the reader a clear
understanding of the nature of the activity to be undertaken. Include "who, what,
where, how, and why." Be as specific as possible. This is an opportunity to
"make the case" for your project.
Include information concerning the housing standards that will be met.
List the specific objectives to be met.
Displacement of people or businesses is discouraged. If your proposal is likely to
result in displacement, discuss it in this section and include relocation assistance, as
appropriate, in the use of funds section.
Explain how the project is consistent with the Consolidated Plan. See page 6 of
the Policy Plan for more information
Explain how / if the project is prioritized in another community or agency plan.
Address: Provide the street address for the project. If project sites have not been
identified, provide the address of the Agency applying for the funds.
Service Area: Provide the service area for the "project" not the Agency, unless the
service areas are the same. Identify the neighborhood, City or County by Name.
Project area Map: Attach a map that best shows the "project service area. Identify
the project location on the map.
5. Sources of Financing- All Funding Sources:
Please list the sources of all funds required to complete the prejsGt."
a. Federal: list all specific sources of federal funds required to complete the project.
Indicate if the amounts are committed, conditional or tentative. Provide the date
you will be given a notice of a firm commitment or denial if the funds are
conditional or tentative.
b. State: list all specific sources of State funds required to complete the project.
Indicate if the amounts are committed, conditional or tentative. Provide the date
you will be given a notice of a firm commitment or denial if the funds are
conditional or tentative.
c. Local: list all specific sources of local funds required to complete the project.
Indicate if the amounts are committed, conditional or tentative. Provide the date
you will be given a notice of a firm commitment or denial if the funds are
conditional or tentative.
d. Applicant: list all specific sources of funds to be provided by the applicant that
are required to complete the project. Indicate if the amounts are committed,
conditional or tentative. Provide the date you will know if the funds will be
committed for any amounts listed as conditional or tentative.
e. Private: list all specific sources of private funds required to complete the project.
Indicate if the amounts are committed, conditional or tentative. Provide the date
you will be given a notice of a firm commitment or denial if the funds are
conditional or tentative.
f. In kind contribution: includes volunteers, supplies and other contributions for
which a cash value can be assigned. Attach a description of any in-kind
contribution listed, including dollar value and the basis for the value
determination.
g. Subtotals:: provide the total of lines a through f for the amount in the committed
column, conditional column, and tentative column.
h. Total All Funding Sources This is the sum total of the three columns in item g
(subtotal)
6. Uses of Financing - All Funding Sources
Identify the budget required for the specific project.
Amount: List the costs, by category for the total project budget.
Subtotal: Provide the total for each of the sections.
Source of Funds: Identify the specific source of funds that will be utilized for the
budgeted cost.
7. Sources of Cost Estimates
Indicate the source of cost estimates used to determine funds, and distribution of
funds, required to complete the project.
8. Total Per Unit Cost
Total project development cost: This amount should be the same amount as in
question 7 "Total Project Cost."
Total number of Units in the Project: Identify the number of units in the project.
Cost per unit: Divide the total project development cost by the cost per unit.
9. Match Contribution
a. Total HOME funds requested: This amount should be the same as in question
. - "-- 1l'I
9(g).
b. Match contribution: The amount of match contribution that will be provided.
c. Match percentage: The match contribution (b) divided by the HOME funds
requested (a).
d. Description of the match contribution: Include a detailed description of the
source of the contribution. (For example if the contribution is cash, land or real
property, describe where it is coming from; if the match is donated or voluntary
labor describe who will provide it). Include the status of the contribution, is it
committed, conditional, or tentative. Explain the status.
10. Use of HOME funds
Identify costs that are proposed to be paid with HOME funds. Eligible costs are
described in HOME regulations 92.206 and are briefly outlined below.
a. Developmental Hard Costs are the actual cost of constructing or rehabilitating
housing. Costs 0 demolish existing structures and for improvements to the
project site that are in keeping with improvements of surrounding, standard
projects, and costs to make utility connections are considered developmental
hard costs.
b. Acquisition Costs are the costs of acquiring improved or unimproved real
property.
c. Related Soft Costs are other reasonable and necessary costs incurred by the
owner and associated with the financing, or development (or both) of new
construction, rehabilitation or acquisition of housing assisted with HOME funds.
These costs include, but are not limited to:
· Architectural, engineering or related professional services required to prepare
plans, drawings, specifications, or work write-ups;
Costs to process and settle financing for a project, such as private lender
origination fees, credit reports, fees for title evidence, fees for recordation and
filing of legal documents, building permits, attorneys, fees, private appraisal
fees and fees for an independent cost estimate, builders or developers fees;
. Costs of a project audit t
· Costs to provide information services such as affirmative marketing and fair
housing information to prospective homeowners and tenants;
For new construction or substantial rehabilitation, the cost of funding an initial
operating deficit reserve, which is a reserve to meet any shortfall in project
income during the period of project rent up and which may only be used to
pay operating expenses, reserve for replacements and debt service.
d. Relocation Costs: are costs of relocation payments and other relocation
assistance for permanently and temporarily relocated individuals, families,
businesses, non-profit organizations, and farm operation where assistance is
required.
e. Costs Related to Tenant Based Assistance are rental assistance and security
deposit payments made to provide tenant-based rental assistance for a family.
f. CHDO Operating Expenses:
g. Total HOME Assisted Costs: The total of 11 a through f.
h. Total Number of HOME Assisted Units: The total number of units that will be
assisted with HOME funds.
i. HOME Cost Per unit: The total HOME assisted costs (g) divided by the total
number of HOME assisted units (h).
11. Project ObjectiveslTasks/Schedule
Specific tasks: Separate the project into tasks, including those tasks which are
necessary for project start up, like hiring staff or consultants. List the tasks in this
column. For any tasks that will be done by an agency other than the applicant
agency, indicate the implementing agency in the same column. These tasks should
relate to the objectives described in 5.
Total Cost: Enter the cost of accomplishing the task if it is included in the total
project cost whether or not HOME funds will be used for the particular task. Some
start up costs may be borne by the agency's existing administrative capacity and not
charged to the project. The tasks should still be listed in columns b, c, and d. The
total of this column should equal the "total project cost" on question 7.
HOME Cost: Enter the amount of HOME funds you will use for each task. The total
of this column should equal the amount requested from the HOME program
Other Sources: Enter the amount of any other funds you will use to complete each
task.
Start Date: Indicate when you will begin each task. Be thoughtful and specific. Your
performance will be monitored using these dates.
End Date: Indicate when you will complete each task. be thoughtful and specific.
Your performance will be monitored using these dates.
12. Long'Term Affordability
Describe the policies and procedures to assure units remain affordable.
Projects involvinQ homeownership
One of the purposes of the HOME Program is to increase the supply of affordable
housing units over an extended period of time. To this end, homebuyer units must
remain affordable for up to 15 years, dependent on the amount of HOME funds
invested in each unit. Generally, If the original homebuyer retains title to the property
for the full period of affordability, no resale/recapture provisions apply. However, if
the property is transferring during the period of affordability the applicant must assure
continued affordability in one of two ways:
Creation of another affordable unit. Procedures must be outlined to recapture
the HOME assistance that was provided to the original buyer and invest it in
another homebuyer unit. If proceeds are insufficient to recapture the entire
subsidy, the rules permit recapturing a portion of the subsidy based on length
of ownership. The HOME investment subject to recapture is the HOME
assistance that enables the homebuyer to buy the dwelling. -or-
Sale of the property to another low-income buyer who will use it as their
principal residence. Procedures must be outlined to assure the sale of the
property is at a price which allows for a fair return on equity in addition to
being affordable to the subsequent low-income buyer.
Proiects involvinQ rental units:
Describe the policies and procedures to assure that units will remain affordable for
the following terms based on the per unit amount of HOME funds:
Rehabilitation of up to $15,000 5 years
Rehabilitation between $15,000 and $40,000 10 years
Rehabilitation of $40,000 + 15_ye.ar..s
New Construction (any amount) 20 years
13. Minority and Women Owned Businesses
The HOME program requires the encouragement and use of minority and women
owned business enterprises in the implementation of HOME program activities.
Describe your plans for affirmative marketing to minority and women owned
businesses. Identify the types of notices, bid procedures and direct outreach that will
occur in this regard.
14. Affirmative Marketing
HOME regulations require affirmative marketing of housing units assisted with
HOME funds. Describe the methods of affirmative marketing that will be undertaken
as part of the HOME-assisted project. Affirmative marketing steps consist of actions
to provide information and otherwise attract eligible persons from all racial, ethnic,
and gender groups
At a minimum, project sponsors will be required to use affirmative fair housing
marketing practices in soliciting renters or buyers, determining their eligibility, and
concluding all transactions. Any HOME assisted housing must comply with the
following procedures for the duration of the applicable compliance period:
Project sponsor advertising of vacant units must include the Equal Housing
Opportunity logo or statement (newspapers, radio, television, brochures,
leaflets, sign in a window, etc.)
· The project sponsor will be required to solicit applications for vacant units
from persons in the housing market who are not likely to apply for the housing
without special outreach (e.g. use of community organizations, places of
worship, employment centers, fair housing groups, etc)
The project sponsor must maintain records containing documentation of all
marketing efforts (e.g. copies of newspaper advertisements, memorandums
of telephone calls, copies of letters, etc.). A listing of all tenants residing in
each unit at the time of application submittal through the end of the
compliance period must also be maintained. Records to assess the results of
the affirmative fair housing marketing actions must be available for inspection
by The City of Bremerton HOME administrators.
15. Homeownership Requirements
Describe the method of assuring that
All of the HOME funds will benefit families whose incomes are at or below
80% of the area median income.
· The assisted housing will be the owner's principal residence
· The purchase price of the property or the appraised value of a property
already owned, after rehabilitation will be less than 95 percent of the median
area purchase price.
16. Ownership Income Targeting
Provide the information requested for HOME assisted units
Size of House and Income Level: Under the bedroom size, indicate the targeted
income.
- --- """
Number of Houses: Identify the number of HOME assisted houses by bedroom size
and targeted income
Monthly PITI: Identify the projected Principal, Interest Taxes, and Insurance (PITI)
by bedroom size and targeted income.
Targeted Maximum Household Income: Identify the maximum targeted income by
bedroom size and percent of median income.
Assumed Family Size: Provide targeted family size by bedroom size and percent of
median income.
PITI divided by Monthly Income: Divide the monthly PITI by the monthly targeted
household income.
Median Income adjusted for family size: Identify the median income based on the
family size (see attached chart)
17. Operati ng Statement
Provide operating statements for the number of years the project will remain
affordable to very low and low income households. After year 5, projections may be
in 5 year increments.
18. Projected Rent Schedule
Rental projects must provide the information requested for units assisted with HOME
funds.
List by type of unit, the number of units, the targeted family size, the targeted
household income, the proposed monthly rent, the tenant paid utilities and services
(identify utilities and services to be paid by the tenant at the bottom of the chart), the
type of subsidy if any (this should have been discussed previously)and the proposed
rent divided by the monthly income.
19. Home Rents
Describe the process you will establish to assure that:
80% of the HOME assisted units in the project have rents which are 30% of
adjusted income for households at 65% of median income, minus tenant paid
utilities. (HOME regulations require that 80% .the lower of either:
'0' The Section 8 Fair Market Rents (FMR) for existing housing., minus
tenant paid utilities -OR-
* rents which are 30% of adjusted income for households at 65% of median
income, minus tenant paid utilities.
· At least 20% of HOME assisted units have rents that are equal to or less than
30% of annual incomes for households at 50% of median income minus
tenant paid utilities. Properties with 1 or 2 units are exempt from this rule.
20. Tenant Based Rental Assistance (if applicable) I Tenant Selection
Policies Describe the status of your program in relation to the regulations at
92.210 and 92.211. The requirements are briefly listed below.
General Requirements - Tenant Selection Policies for all HOME assisted units:
· Families must be selected in accordance with written tenant selection policies
and criteria that are consistent with the requirements of 92.211 (2). Do you
already have selection procedures or will you develop them after contract
award;
· Rents must be reasonable, based on rents that are charged for comparable
unassisted rental units
· The lease between the tenant and owner must comply with requirements of
92.253;
· The housing occupied by a family receiving tenant-based assistance must
meet the Section 8 housing quality standards;
Rental Assistance
The rental assistance contract providing assistance with HOME funds may
not exceed 24 months, but may be renewed, subject to the availability of
HOME funds;
The amount of monthly assistance that may be provided to a family may not
exceed the difference between the standard unit rent and 30% of the family's
monthly income;
· The standard for the rent will be based on either local market conditions; or
may not be less than 80% of the Section 8 Fair Market Rents, or more than
the FMR;
A minimum tenant contribution to the rent must be established;
Security deposits
Loans or grants can be provided to low income families for security deposits,
even when other tenant based assistance is not provided;
The HOME funds that may be provided for a security deposit may not exceed
the equivalent of two month's rent for the unit;
21. Additionallnformation
Provide any additional information you think may help us evaluate your application.
>- Senior &
Staff & Board - Total Low
Racial Categories "(j Total
Profile D-9 "2 Minorities Income
.l:
- Totals
w
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<(- I- ~Q..O
Directors
Administrators
Professionals
Technicians
Protective Service
Worker
Para Professionals
Office-Clerical
Skilled Craft
Service Maintenance I
,
Volunteers I Other
Affirmative Action: What is your organization doing to increase or maintain appropriate representation of race, gender, age, income that supports your
organization's unbiased treatment of volunteers, (including Board members) or staff. (IE Hiring practices, advertising, promotion, & job applicants)?
DATE SUBMITTED: April 18, 2007
BILL #
07-/00
AGENDA BILL
CITY OF BREMERTON
CITY COUNCIL
78
........................................................m...............................
SUBJECT: Public Hearing and ordinance
N05ooCOamending BMC S 17.04.040
Buildings and Construction and several
minor amendments to BMC Title 20, the
Zoning Code.
Committee Meeting Date: April 25, 2007
COUNCIL MEETING Date: May 2, 2007
Department: DCD
Presenter: Nicole Ward
Phone: 473-5279
SUMMARY: The action before the Council is to conduct a public hearing and adopt Ordinance
No.5ooB amending BMC S 17.04.040 and several sections of the Zoning Code, BMC Title 20
including definitions, outright allowed uses for several zones, development standards for several
zones, accessory dwelling unit requirements, fencing requirements, landscaping requirements, and
sign standards.
ATTACHMENTS:
A. Ordinance No.5obS including Planning Commissions Findings and Conclusions
B. Staff Memo including an amendment narrative and Planning Commission minutes
FISCAL IMPACTS (Include Budgeted Amount): None
APPROV ALS:
DEPARTMENT DIRECTOR:
CITY ATTORNEY:
FINANCE DIRECTOR:
MA YOR:
"
COMMITTEE CHAIR
COUNCIL PRESIDENT: CONSENT AGENDA D
GENERAL BUSINESS D
PUBLIC HEARING
RECOMMENDED MOTION: Move to pass Ordinance No.5oo~ to amend BMC S 17.04.040
Buildings and Construction and several sections of the Zoning Code, BMC Title 20.
COUNCIL ACTION: D Approve D Deny D Table
D Continue D No Action
DEPARTMENT OF
COMMUNITY DEVELOPMENT
MEMORANDUM
To: City Council
From: Nicole Ward, City Planner
Date: April 26, 2007
Subject: Revisions to Zoning Code Amendment Ordinance
SUMMARY
Staff has revised the proposed ordinance for the Zoning Code amendments based on
discussion in the City Council study session Wednesday April 25, 2007. Revisions relate to the
accessory structure amendments in sections 3, 7 and 20 of the proposed ordinance. The entire
ordinance has been replaced in your packets to include the following revisions:
1. Addition of the following definitions:
. "GARAGE" means an attached or detached enclosed accessory structure intended
primarily for the storage of private vehicles such as automobiles, light trucks or
recreational vehicles.
. "CARPORT" means an attached or detached partially enclosed accessory structure
intended primarily for the storage of private vehicles such as automobiles, light
trucks, or recreational vehicles which is open to the weather on at least two sides.
. "SHOP" refer to the definition of "Storage Building"
. "STORAGE BUILDING and SHOP" means an attached or detached accessory
structure which is used for non-commercial storage of household goods or non-
commercial recreational and hobby uses in association with the principal use.
2. Language has been added to sections 7 & 20 to ensure that buildings that do not require
a building permit will not count towards the total accessory structure maximum, which is
based on 80% of the principal unit not to exceed 1,200 square feet.
3. Language has also been added to sections 7 & 20 to exempt Carports from design
requirements so that they will not be required to be made of similar materials or have the
same roof pitch as the principal unit. This will not change the requirements for garages,
storage buildings or shops.
ORDINANCE NO. 5DD8
AN ORDINANCE of the City Council of the City of
Bremerton, Washington, making a minor amendment to BMC S
17.04.040 Buildings and Construction and several minor amendments
to BMC Title 20, the Zoning Code including definitions, outright
allowed uses for several zones, development standards for several
zones, accessory dwelling unit requirements, fencing requirements,
landscaping requirements, and sign standards.
WHEREAS, the City Council adopted ordinance 4950 on November 30, 2005
establishing a new Zoning Code; and
WHEREAS, through practical use and application of the new Zoning Code the need
for several minor modifications have been identified; and
WHEREAS, the City of Bremerton has establislied a procedure for amending the
Zoning Code in Title 20.18.020 (d) of the Bremerton Municipal Code (BMC), which requires
amendments to the Zoning Code to be both consistent with the goals and policies of the
comprehensive plan and to be consistent with other city, state, and federal codes, regulations and
ordinances; and
WHEREAS, these minor amendments are consistent with the City's
Comprehensive Plan, County Wide Planning Policies, The State Growth Management Act, and
other city, state, and federal codes regulations and ordinances; and
WHEREAS, on February 6,2007 the proposed Zoning Code amendments were
circulated to the State Agencies for the requisite 60-day review and comment period; and
WHEREAS, on February 9, 2007 the public was notified by a legal advertisement
in the Kitsap Sun of the opportunity to make comment and participate in the public hearing held
by the Planning Commission; and
WHEREAS, on February 20, 2007 the Planning Commission conducted a public
hearing on the minor Zoning Code amendments, formulated a recommendation for further
Planning Commission Study prior to the recommendation to City Council.; and
WHEREAS, on March 10, 2007 the public was notified by a legal advertisement
in the Kitsap Sun of the opportunity to make comment and participate in the second public
hearing held by the Planning Commission; and
1
2007 Zoning Code Amendments
WHEREAS, on March 20; 2007 the Planning Commission conducted the second
public hearing on the minor Zoning Code amendments and formulated a recommendation to
forward the amendments for City Council consideration; and
WHEREAS, on February 22, 2007 a SEP A DNS was issued for the proposed
action with an administrative appeal deadline of March 8, 2007 and no appeals were filed; and
WHEREAS, on April 21, 2007 the public was notified by a legal advertisement in
the Kitsap Sun of the opportunity to make comment and participate in the public hearing by the
City Council; and
WHEREAS, on May 2, 2007 the City Council conducted a public hearing and
considered all testimony prior to their decision.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BREMERTON,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The findings and conclusions adopted by the Planning Commission
attached hereto as Exhibit A are adopted and incorporated as if Set forth fully herein.
SECTION 2. Section 17.04.040 ofthe Bremerton Municipal Code entitled
"W ork Exempt from Permit" relating to Amendments to the International Building Code is
hereby amended to no longer require building permits for fences under 6' in height as follows:
17.04.040 AMENDMENTS TO THE INTERNATIONAL BUILDING CODE -
ADMINISTRATION.
The following local amendments to the International Building Code previously adopted in
BMC 17.04.030 are hereby adopted and incorporated into the International Building Code:
(a) General- Building Code Appendices Adopted. Section 101 of the International
Building Code, entitled "General," is amended by adding the following new Subsection 101.5:
Sec. 101.5 Building code appendices adopted. Appendices C, H,
I, and J to the International Building Code are hereby adopted;
however, the public works director shall have the authority to
enforce and interpret Appendix J and, accordingly, all references to
the "building official" in Appendix J shall be substituted with the
words "public works director."
(b) Duties and Powers of Building Official - Lot Lines and Setback Lines. Section
104 of the International Building Code, entitled "Duties and Powers of Building Official," is
amended by adding the following new Subsection 104.12:
Sec. 104.12 Lot lines and setback lines. Notwithstanding the
authority of the building official to administer and enforce the
building code, the building official shall have no duty to verify or
2
2007 Zoning Code Amendments
establish lot lines or setback lines. No such duty is created by this
code, and none shall be implied.
(c) \V ork Exempt from Permit. Section 105.2 ofthe International Building Code, entitled "',"l ark
exempt from permit," is amended by amending building exemption number 2 as follo'.'.'s:
2. Fences not over 2 feet high.
(d~) Board of Appeals. Section 112 ofthe International Building Code, entitled "Board of
Appeals," is amended by substituting Section 112 with the following:
Sec. 112 Board of appeals. The City of Bremerton hearings
examiner is designated as the board of appeals in order to hear and
decide appeals of orders, decisions, or determinations made by the
building official relative to the suitability of alternate materials,
design, and methods of construction and appeals of the reasonable
application and interpretation of the building codes. Appeals shall
be made as set forth in section 17.04.140 of the Bremerton
Municipal Code.
SECTION 3. Chapter 20.40 of the Bremerton Municipal Code entitled
"Definitions" relating to Accessory Dwelling Units, carports, garages, medical offices and
clinics, storage buildings, and shops are hereby amended to read as follows:
ACCESSORY DWELLING UNIT (ADU) means a second dwelling unit on a lot with an
existing principal unit added to or created \vithin an existing single unit residential structure
(principal structure) or ',vithin a detached accessory structure (guest house, cottage, or as part of
or abo'o'e a garage) for use as a complete, independent or semi-independent living unit with
provisions for cooking, eating, sanitation and sleeping, and which complies with the
development and design standards contained in this code for ADUs (BMC 20.46.010).
"CARPORT" means an attached or detached partially enclosed accessory structure intended
primarily for the storage of private vehicles such as automobiles, light trucks, or recreational
vehicles which is open to the weather on at least two sides.
"GARAGE" means an attached or detached enclosed accessory structure intended primarily for
the storage of private vehicles such as automobiles. light trucks or recreational vehicles.
MEDICAL OFFICE and CLINIC means an establishment primarily engaged in providing
medical, dental or other health care services to patients on the premises, but which excludes
facilities for overnight patient care. Medical clinics that do not have facilities for overnight
patient care are included. Veterinnry offices and clinics that do not have facilities for o'o'ernight
care arc included.
"SHOP" refer to the definition of "Storage Building"
3
2007 Zoning Code Amendments
"STORAGE BUILDING and SHOP" means an attached or detached accessory structure
which is used for non-commercial storage of household goods or non-commercial recreational
and hobby uses in association with the principal use.
SECTION 4. Section 20.46.010 of the Bremerton Municipal Code entitled
"Accessory Dwelling Units" is hereby amended to read as follows:
20.46.010 ACCESSORY DWELLING UNITS
An Accessory Dwelling Unit (ADU) may be installed where a new or existinKsingle-family
dwelling unit (hereafter-principal unit) is allowed. Accessory Dwelling Units are exempt from
density requirements and shall be subject to the following specific development, design and
owner-occupancy standards.
(a) An ADU shall comply with the development standards of the underlying zone for
the principal unit including setbacks, height, and lot coverage.
(b) An ADU may be attached or detached from the principal unit.:. only if incorporated
into an accessory garage structure.
(c) Only one (1) ADU may be created per lot residel)ce.
(d) The property owner, which shall include titleholders and contract purchasers,
must occupy either the principal unit or the ADU as their permanent residence for at least six (6)
months out of the year.
(e) An ADU shall be limited to not more than:
(1) Sixty Fefty (604{}) percent of the principal unit's total floor area (not
including basement) and;
(2) One-thousandEight hundred (1,000&00) square feet maximum, nor less
than three-hundredJ300) square feet;
(3)Tvlo (2) bedrooms.
(f) Any attached ADU shall be designed so that the appearance of the building
remains that of a single-family residence including the following:
(1) Constructed of similar the same materials and siding as the principal unit;
(2) A roof of equal or greater pitch as the principal unit;
(3) A height not more than twenty-five percent 25% greater than the principal
unit not to exceed the height limit of the zone.
(g) The entrance to an attached ADU shall not be on the same fa~ade of the structure
as an entrance to the principal unit.
(h) Accessory Dwelling Units shall provide (1) one off street parking space '.vith up to
one bedroom shall pro'v'ide one (1) off street parlcing space, and .\DUs '.vith two bedroom shall
provide t'NO (2) off street parlcing spaces in addition to that which is required for the principal
uni t.
(i) When development of an ADU is for people with disabilities, the Director may
allow reasonable deviation from the stated requirements to install features that facilitate
accessibility such as those required by the International Building Code.
An ADU shall have a deed restriction recorded with the Kitsap County Auditor to
indicate the presence of the ADU, the requirement of owner-occupancy, and other
standards for maintaining the unit as described above.
4
2007 Zoning Code Amendments
SECTION 5. Section 20.46.020 of the Bremerton Municipal Code entitled
"Fences and Walls" is hereby amended by as follows:
20.46.020 FENCES AND WALLS
(a) Fences and walls shall observe the following height and setback requirements:
(1) Residential Zones:
(i) Maximum height shall be six (6) feet.
(ii) Maximum height within the front yard setback area shall be
fourthree (1J) feet-,-; except an open mesh cyclone type fence may not exceed a height of forty
eight (48) inches.
(iii) On comer lots with a specified front yard setback on each street
frontage, both frontages will require a height of no more than four (4) feet.
(iv) To obtain a six (6) foot high fence on a comer lot a fence permit is
required. Tthe Director can determine that the street frontage of the residence's principal
orientation is a "primary frontage" and may permit a six (6) foot maximum height fence in the
yard on the other (secondary) frontage only if all of the following conditions are met:
a. The higher fence will not block any existing front yard
views from an adjoining residence with its principal orientation to that same street;
b. The higher fence will not be closer to the residence's front
property line on the street of principal orientation than the closest part of the front fac;ade of the
residence;
c. The higher fence will not encroach into the front yard of the
primary frontage where the maximum height limit in BMC Section 20.46.020(a)(1)(ii) takes
precedence.
(v) Six (6) foot tall side yard fences may not proiect into the front yard
setback except when the house's front fac;ade is within the front yard setback area, in which case
the taller fence may extend no further than the front fayade of the house.
(2) Commercial Zones:
(i) Maximum height shall be eight (8) feet.
(ii) Maximum height shall be six (6) feet when adjacent to a public
right-of-way, or to a residential zone.
(3) Industrial Zone:
(i) Maximum height shall be ten (10) feet.
(ii) Maximum height shall be six (6) feet when adjacent to a public
right-of-way, or to a residential zone.
(4) District and Neighborhood Center Zones:
(i) Maximum height shall be four (4) feet in front yard setback areas.
(ii) Maximum height shall be six (6) feet for side and rear yard setback
areas.
(iii) To obtain an eight (8) foot tall fence a fence permit is required.
The Director may allow for a maximum height of up to eight (8) feet in side and rear yard
setback areas provided the use is non-residential and the fence is necessary for security purposes.
(5) Essential Public Facilities:
5
2007 Zoning Code Amendments
(i) Essential Public Facilities may have up to ten (0) foot tall fences
in any zone through a fence permit application provided the fence is the minimum necessary for
security purposes.
(b) A Type II Conditional Use Permit may be granted for fences or walls up to eight
(8) feet high in a side or rear yard only if the fence or wall is necessary to provide privacy and
security between a residential and a non-residential use.
(c) Fences and walls shall not block or hinder the sight distance of traffic. Exact
location and design of a fence or wall is subject to the approval of the City Engineer when
visibility or public safety is an issue.
(d) No electric or electrified fences shall be permitted within the City of Bremerton.
(e) Barbed wire or similar wire protective devices are permitted only in industrial
zones above a height of six (6) feet provided that adjoining a residential zone, devices may be
allowed by approval of a Type II Conditional Use Permit pursuant to BMC Section 20.58.020
only ifthe following criteria are met:
(1) The applicant demonstrates that the protective device cannot be installed
outside of the specified setback without significantly diminishing the utility of the industrial
property;
(2) The protective device will be designed to minimize adverse aesthetic
impact to the residential use by installing the device behind the lop of a fence or wall or
screening the device with landscape; and
(3) The applicant demonstrates that the protective device is necessary to
provide additional security along the residential property line to protect the industrial premises.
(f) Notwithstanding the provisions of (a)(1)ii above, architectural appurtenances such
as trellises or entry gates that define a walkway or driveway entry are allowed in a front yard up
to ninety (90) inches high, provided that:
(1) No individual structural support for such features shall be more than
sixteen (16) inches square in section,
(2) Any gate shall not obscure more than twenty (20) percent of visibility to
the yard as viewed perpendicular to the gate's installation, and
(3) Any entry feature greater than three (3) feet in height shall not be more
than six (6) feet wide for a walkway entry or more than sixteen (16) feet wide for a driveway
entry.
(g) All fences shall present a "finished" appearance on its outside face.
SECTION 6. Section 20.50.050 of the Bremerton Municipal Code entitled
"Performance Standards" is hereby amended by including minimum plant size requirements for
landscaping areas and to correct a typo in the exemptions for parking as follows:
20.50.050 PERFORMANCE STANDARDS.
Required landscaping shall be provided in the following manner:
(a) Street Trees: One tree for every twenty- five (25) linear feet of street frontage, and
shall be spaced a maximum distance of thirty-five (35) feet on center, however, trees may be
spaced irregularly in natural groupings rather than uniformly spaced except as noted elsewhere in
this chapter;
6
2007 Zoning Code Amendments
(b) Screening Requirements:
(1) Landscaping forming a year-round sight barrier a minimum of five (5)
feet in height in a landscaped area at least ten (10) feet wide; or
(2) A fence or wall, and/or berm, or combination, no less than five (5) feet
high plus shrubs and trees in an area at least five (5) feet wide;
(c) Significant Trees: Existing healthy trees located within required landscape areas
and undeveloped areas and which will not constitute a safety hazard shall be preserved as
follows:
(1) . Evergreen trees: Eight (8) inches in diameter or greater, measured four (4)
feet above existing grade; and
(2) Deciduous trees: Twelve (12) inches in diameter or greater, measured four
(4) feet above existing grade;
(d) Planting Materials: Plants shall be selected based upon site-specific conditions
which may affect plant growth such as sun exposure, soil types, shoreline conditions, adjacent
site improvements, etc. New plant materials shall consist of drought resistant species, or other
species that are irrigated per the provisions of BMC Section 20.50.060(b) (4) of this chapter or
located in high moisture content soils. Plant material selection shall be consistent with the list of
approved plant materials recommended for use within areas in the City of Bremerton per BMC
section 20.50.040(f) of this chapter. Plant materials shall also b'e coordinated with utility
company requirements to avoid conflicts;
( e) Plant Tvpe and Size: Plants shall be sized according to the following:
(1) Standard deciduous trees: 1 Y2 in. to 2 in. caliper
(2) Small ornamental and flowering trees: 1 Y2 in. to 1 % in. caliper
(3) Evergreen trees: 5 ft. to 6 ft. in height
(4) Shrubs and ground cover: Adequate size to be
consistent with design intent
fet(D Deciduous Species Requirement: Landscaped areas and required screening shall
consist of no more than fifty percent (50%) deciduous species.
ffi( g) Areas Adjacent to Trails and Open Spaces: All developments adjacent to
publicly used or designated trails and open spaces in the Comprehensive Plan shall provide one
tree per fifty (50) linear feet of the property facing such trails and open spaces in addition to the
General Provisions ofBMC Section 20.50.040(d);
~(h) Interruptions: Screening and buffering may be interrupted where necessary for
access consistent with the general provisions of this chapter;
tht(i) Safety: All fire hydrants are to be free of fences, hedges, and other landscaping
obstacles. Shrubs eighteen (18) inches in height and less must not be placed closer than five (5)
feet to a hydrant, and shrubs or trees larger than eighteen (18) inches must not be planted closer
than twenty (20) feet to a hydrant;
@(i) Freestanding Signs: An area around the base of each freestanding sign equal to
the sign area must be landscaped to improve the overall appearance of the sign and to reduce the
risk of automobiles hitting the sign or supports of the sign. This landscaping must include
vegetation and may include other materials and components such as brick or concrete bases,
planter boxes, pole covers, or decorative framing;
@(k) Outdoor Storage: In addition to any other requirements, storage yards and
garbage dumpsters shall be surrounded by a six (6) foot high solid wall or sight obscuring fence.
7
2007 Zoning Code Amendments
The wall or fence shall be considered a structure and shall conform to setbacks which may be
required for building on street frontage. Outdoor storage of materials shall not exceed six (6) feet
in height when visible from a public right-of-way;
fk.t(l) Parking Lots: Parking lots shall comply with all of the landscaping requirements
for non-residential uses. In addition the following standards shall apply:
(1) Parking lot setback areas shall be landscaped with trees, shrubs, ground
covers, turf grasses, or combinations thereof. Non-living materials shall not exceed twenty
percent (20%) of the landscaped area at maturity;
(2) Parking lots shall have at least ten (10) square feet of interior landscaping
for each parking space. Required peripheral trees and required landscaped setback areas shall
not be included in the interior landscaping calculations;
(3) Interior landscaping shall be dispersed as equally as possible throughout
the parking lot;
(4) Each separate landscaped area shall be a minimum of fifty (50) square feet and
shall include at least one tree in combination with shrubs, ground cover or other landscaping
materials;
(5) Bio-swales and permeable pedestrian access ways through parking lots,
connecting landscaped areas, are encouraged and are included in the calculation of required
landscaping square footage;
(6) Lots larger smaller than thirty (30) spaces, are exempt from internal
landscaping requirements if:
(i) They have only a single aisle with parking spaces on one or both
sides;
(ii) They have at least a five (5) foot width oflandscaping across the
frontage and along at least one other property line; and
(iii) The lot has no internal parking islands or peninsulas;
(7) Trees shall be provided along any property line abutting a residential zone
at a minimum rate of one (1) tree per each fifty (50) linear feet except along property lines
abutting an alley or already occupied by a building or other structure;
(8) If not necessary for visual buffering or if other trees are on or near the
property line, trees may be irregularly spaced or grouped rather than uniformly spaced on the
property line;
(9) Whenever possible, mature healthy trees, as defined in BMC Section
20.50.040(e) already existing on the site shall be preserved. Credit may be given by the Director
at the time of Site Plan Review for the preservation of such a tree in exchange for the loss of a
parking space;
fl)(m) Clear Vision Triangle: A clear-vision area shall be maintained at the
intersections of streets, alleys and commercial driveways, or combinations thereof as determined
by the City Engineer with the following requirements:
(1) A clear-vision area shall contain no plantings, fences, walls, other
structures, or visual obstructions within a vertical area extending from three (3) feet to eight (8)
feet above the ground, measured from the established centerline of the street, alley or driveway;
(2) The foregoing provision shall not apply to:
(i) A tree trimmed to the trunk within the 3-8 f1. clear area;
8
2007 Zoning Code Amendments
(ii) Other plant species that are so planted and trimmed as to leave a
clear and unobstructed cross-view in all seasons;
(iii) A supporting member or appurtenance to a permanent building
lawfully existing on the site.
(3) Where the maximum setback conflicts with the Clear Vision Triangle
relief from the maximum setback may be granted through a type I director decision.
SECTION 7. Section 20.60.060 of the Bremerton Municipal Code entitled
"Development Standards" relating to development coverage and accessory structures in the R-lO
zone is hereby amended to read as follows:
(a) Lot Standards: Lot development requirements shall be in accordance with BMC
Section 20.60.060 and the following standards unless allowed for by law otherwise:
(1) Setbacks.
(i) Minimum front yard setback is fifteen (15) feet;
(ii) Minimum side yard setback is five (5) feet;
(iii) Minimum rear yard setback is fifteen (15) feet.
(2) Maximum structure height is thirty-five (35) feet:
(3) Maximum structure height in R-I0 areas within the Downtown Regional
Center shall be pursuant to figure 20.74 (a) and shall supersede'BMC section 20.60.060 (2)
above.
(4) Minimum lot width is thirty (30) feet;
(5) Maximum developmentbuilding coverage is sixty percent (60%).
(b) Zero Lot Line (ZLL) Development An attached single-family dwelling and! or
garage structure may have a single shared side or rear lot line, and a setback reduced to zero
provided the structure complies with building code fire separation requirements.
(c) AccessorvDetaehed Structures: The following standards shall apply but are not
limited to: attached garages and detached garages, carports, shops, barns, covered patios,
cabanas, gazebos, and incidental household storage buildings, excluding accessory dwelling units
per BMC Section 20.46.010 and structures not requiring a building permit.
(1) The maximum area for all accessory structures garage/carport (attached or
detached) area shall be eighty percent (80%) of the principal residential use not to exceed one-
thousand two hundred (l,200)five hundred (500) square feet.:. of gross floor area plus ten percent
(10%,) of gross floor, provided:
(2) Setbacks of detached accessory structures is pursuant to BMC Section
20.44.060.
(i) The garage/carport does not exceed 1,000 square feet;
(ii) The square footage of anyone garage/carport structure may be increased
up to a maximum of 2,000 square feet of gross floor area if the setback from all property lines is
increased an additional five (5) feet over the minimum setback requirement for each additional
one hundred (100) square feet of structure area exceeding 1,000 square feet.
(2) In addition to the requirements prescribed in BMC Section
20.60.060( c)(1), the maximum area of all accessory structures, including attached and detachod
garages, carports, barns, covered patios, cabanas, gazebos, and incidental household storage
buildings, excluding accessory dVlolling units per BMC Section 20.46.010, is fifty percent (50%)
of the gross floor area ofthe principal use or five hundred (500) square feot, 'Nhichover is greater,
9
2007 Zoning Code Amendments
subject to maximum lot coverage standards.
(d) Gara2es. Stora2e Buildin2s and Shops:
(1 ) Any garage, storage building or shop structure shall be designed so that the
appearance of the building remains that of a single-family residence including the following:
(i) Constructed of similar materials as the principal unit;
(ii) A roof of equal or greater pitch as the principal unit;
(iii) A height no more than twenty-five percent 25% greater than the
principal unit not to exceed thirty-five feet (35').
(3) Maximum height of detached accessory structures (including garages)
shall not exceed the height of the principal structure.
f41 Setback of detached accessory structures is pursuant to BMC Section
20.44.060.
(2) Any garage, storage building, or shop may be exempt from the accessory
structure size requirements provided it is contained within the principal unit
ftBQLGarage carport, and Shop Vehicle Entrance -geef-Setbacks: When the
garage vehicle tleer-entrance faces the street, the garage carport, or shop it shall have a front yard
setback of at least twenty (20) feet, except as provided in BMC Section 20.44.020 (Traditional
Front Yard Setbacks).
(e) Lot Area for Parks & Schools: Parks and schools may exceed maximum lot area
requirements if approved by a Conditional Use Permit.
SECTION 8. Section 20.60.065 of the Bremerton Municipal Code entitled
"Allowable Density and Lot Area" relating to determining neighborhood compatibility the
section is hereby to read as follows:
20.60.065 ALLOWABLE DENSITY AND LOT AREA
The purpose of this Section is to establish compatible levels of density within existing
neighborhoods. The intent is to allow infill residential development at densities equal to or
slightly higher than existing residential densities in the vicinity, to encourage neighborhood
compatible infill over time. The following density and lot area standards are applicable to
development within the zone:
(a) Minimum Density: The minimum required density is five (5) dwellings per acre.
(b) Maximum Density: The maximum allowed density is subject to neighborhood
compatibility and the neighborhood average lot area as determined in BMC Section 20.60.065(f),
and the following corresponding target densities:
Neighborhood
Average Lot Area:
Target Density (Net)
(Dwellings Per Acre):
(1) Low 7,501sq ft or greater
(2) Medium 6,001 sq ft to 7,501 sq ft
(3) High 6,000 sq ft or less
6
8
10
(c) Maximum Lot Area: The maximum lot area is 8,712 square feet, with the
following exceptions:
10
2007 Zoning Code Amendments
(1) The lot area may be modified through the approval of a Residential Cluster
Development pursuant to BMC Section 20.58.060;
(2) One (1) lot within a proposal for a division ofland may exceed 8,712
square feet provided the remaining lots do not exceed the 8,712 square feet maximum lot size;
and
(3) A Flag Lot that complies with the requirements in BMC Section 20.44.100
may exceed the 8,712 square feet provided the total area of the Flag Lot does not exceed 13,068
square feet.
(d) Minimum Lot Area: The minimum allowed lot area is subject to neighborhood
compatibility and the neighborhood average lot area as determined in BMC Section 20.60.065(f),
and the following corresponding lot area:
Neighborhood
Average Lot Area:
Minimum
Lot Area Allowed:
(1) Low 7,501 sq ft or greater
(2) Medium 6,001 sq ft to 7,500 sq ft
(3) High 6,000 sq ft or less
6,000 sq ft
5,000 sq ft
4,300 sq ft
(e) Exception to Minimum Lot Areas and Target Density:
(1) The minimum lot area may be modified through the approval of a
Residential Cluster Development pursuant to BMC Section 20.58.060, provided the development
complies with the maximum density requirement set forth in BMC Section 20.60.065(b).
(2) The minimum lot area in a center may be modified pursuant to BMC
section 20.60.066 (c)
(3) One (1) remainder lot with a proposal for a division ofland may be less
than the minimum allowable lot area, provided it is no smaller than 4,300 square feet, and
provided the reduction is the minimum necessary to create the other conforming lot(s).
(f) Determining Neighborhood Compatibility and Neighborhood Average Lot
Area: New development is required to be compatible with the density of the surrounding
neighborhood. Compatibility is determined by calculating the average lot area of all existing lots
within one hundred fifty (150) feet from the outer boundaries of the site subject to the following
standards:
(1) All lots greater than 8,712 square feet shall be rounded down to 8,712
square feet to determine average lot area;
(2) The current platted orane un-platted tfHf lot boundaries recorded with the
Kitsap County Assessor shall be used to determine average lot area;
(3) Flag Lots meeting the requirements in BMC Section 20.44.100 shall have
their lot area divided by one and one-half (1.5) to be used to determine lot area;
(4) All lots containing two (2) or more dwelling units (not including
Accessory Dwelling Units) and all lots containing non-residential uses shall be rounded down to
4,300 square feet to determine average lot area;
(5) All lots containing multi-family residential uses with twenty five (25) or
more units shall be considered ten lots with an area of 4,300 square feet each for the purposes of
11
2007 Zoning Code Amendments
this calculation. No further bonus is allowed regardless of the number of units exceeding twenty
five (25).
(g) Target Density / Minimum Lot Area Discrepancy: Should a discrepancy arise
between the number of subdividable lots allowed through the use of the Minimum Allowable Lot
Area and the Target Density, the Minimum Allowable Lot Area shall be the controlling factor in
cases where nine (9) or fewer lots are being created, and the Target Density shall be the
controlling factor in cases where ten (10) or more lots are being created.
SECTION 9. Section 20.60.100 entitled "Sign Standards" relating to the R-l 0
zone is hereby amended to clarify the code references as follows:
20.60.100 SIGN STANDARDS
Signs shall meet the standards ofBMC Chapter 20.52 and the following:
(a) One (1) sign with a sign area of up to eight (8) square feet may be allowed to
advertise a permitted Bed & Breakfast provided it matches the architectural features of the
primary residence.
(b) For a home occupation sign the residential district sign regulations in BMC
20.52.120 shall apply.
BB( c) When an established business use is located in the Low Density Residential zone,
the special purpose sign regulations in BMC chapter 20.52.130 shall apply.
SECTION 10. Section 20.62.020 of the Bremerton Municipal Code entitled
"Outright Permitted Uses" relating to the Commercial Corridor is hereby amended to include
Veterinary Clinic as an allowed use as follows:
20.62.020 PERMITTED USES
The following uses are permitted outright:
(a) The following uses provided they do not exceed 20,000 square feet gross floor
area:
(1) Automobile service and repair excluding outdoor display areas for cars,
boats, or other vehicles;
(2) Community facility;
(3) Day care;
(4) Drinking place;
(5) Drive-through facility;
(6) Education and school;
(7) Entertainment use;
(8) Finance, insurance and real estate;
(9) General office and business service;
(10) General retail;
(11) Medical office and clinic;
(12) Personal service;
(13) Physical fitness and health club;
(14) Restaurant;
(15) Senior center;
12
2007 Zoning Code Amendments
(b)
20.46.140.
(c)
(d)
(e)
(f)
(g)
(h)
Co-location of wireless telecommunications facilities per BMC Section
Hotel and lodging place;
Museum and gallery;
Non-motorized outdoor recreation facility;
Public administration use;
Residential as a secondary use~~
Veterinary Clinic.
SECTION 11. Section 20.62.060 of the Bremerton Municipal Code entitled
"Development Standards" relating to the Commercial Corridor is hereby amended to use the term
"development coverage" consistently as follows:
20.62.060 DEVELOPMENT STANDARDS
(a) Lot development shall be in accordance with the following standards, unless
allowed for otherwise by law:
(1) Maximum front yard setback: Five (5) feet. At least sixty-five percent
(65%) of the building's front fayade must meet the maximum front yard setback;
(2) Minimum side yard setback: Zero (0) except as follows:
(i) Residential uses abutting the low density residential zone: Ten (10)
feet;
(ii) Non-residential uses abutting the low density residential zone:
Sixty (60) feet;
(3)
feet;
(60) feet;
Minimum rear yard setback. Zero (0); except as follows:
(i) Residential uses from the Low Density Residential zone: Ten (10)
(ii) Non-residential uses from the Low Density Residential zone: Sixty
(4) No maximum density for secondary residential uses.
(5) Maximum building coverage. Fifty percent (50%) unless increased per
Subsection 20.62.060(b). In no case shall maximum lot coverage exceed seventy-five percent
(75%)
(6) Maximum development coverage is seventy-five percent (75%) unless
increased per BMC section 20.62.060(b). In no case shall maximum development let coverage
exceed ninety-five percent (95%).
(7) Maximum height. Forty-five (45) feet, except that structures within one
hundred (100) feet of the low density residential zone shall not exceed thirty-five (35) feet in
height.
(8) Maximum building heights within the Downtown Regional Center are
pursuant to Figure 20.74(a), and shall supersede BMC Section 20.62.060(a)(7) above.
(b) A development that provides the following may have its maximum development
and lot coverage increased by adding bonus percentages to the maximum base area percentage
provided the total does not exceed the maximum allowed above:
(1) Commercia1/ Residential Mixed-Use Development: Twenty percent (20%)
bonus;
13
2007 Zoning Code Amendments
(2) Development containing seventy-five percent (75%) ofthe building footprint
with three (3) and four (4) story buildings: Ten percent (10%) bonus;
(3) Ten percent (10%) bonus if a sidewalk ten (10) feet in width or greater is
installed extending to the front of the building and continuing along the entire arterial frontage ofthe
parcel;
(4) Pedestrian through-corridor that provides pedestrian access to a location
approved by the Director: Five percent (5%) bonus;
(5) Fifty percent (50%) of off-street parking is provided undergr~und or within a
building designed for occupancy: Twenty percent (20%) bonus.
SECTION 12. Section 20.64.020 of the Bremerton Municipal Code entitled
"Outright Permitted Uses" relating to the Wheaton Way Redevelopment Corridor is hereby
amended to include Veterinary Clinic as an allowed use as follows:
20.64.020 OUTRIGHT PERMITTED USES.
The following uses are permitted outright:
(a)
(b)
(c)
20.46.140;
(d)
(e)
(0
(g)
(h)
(i)
0)
(k)
(1)
(m)
(n)
(0)
(p)
(q)
(r)
(s)
All residential uses except Class II group residential;
Automobile service and repair;
Co-location of wireless telecommunications facilities per BMC Section
Community facility;
Drinking places;
Drive-through facility;
Entertainment use;
Finance, insurance and real estate;
General office and business service;
General retail;
Hotel and lodging place;
Medical office and clinic;
Museum and gallery;
Park, playground and open space;
Personal service;
Physical fitness and health club;
Public administration use;
Restaurant:.t
Veterinary Clinic.
SECTION 13. Section 20.62.060 of the Bremerton Municipal Code entitled
"Development Standards" relating to the Commercial Corridor is hereby amended to use the term
"development coverage" consistently as follows:
20.64.060 DEVELOPMENT STANDARDS.
(a) Lot development shall be in accordance with the following standards, unless
allowed for otherwise by law:
14
2007 Zoning Code Amendments
(1) Maximum front yard setback is five (5) feet except that front yard setback
may be increased if the Director finds that such increase is necessary to accommodate pedestrian
features per BMC Section 20.64.070 or equivalent. At least sixty-five percent (65%) ofthe
building's front fa<;ade must meet the maximum front yard setback;
(2) Minimum side yard setback is zero from non residential zones, and thirty
(30) feet from the low density residential zone;
(3) Minimum rear yard setback is zero from non residential zones, and thirty
(30) feet from the low density residential zone;
(4) Maximum building coverage. Fifty percent (50%) unless increased per
BMC Section 20.64.060(c). In no case shall maximum lot coverage exceed seventy-five percent
(75%);
(5) Maximum development coverage. Seventy-five percent (75%) unless
increased per BMC Section 20.64.060(c). In no case shall maximum developmentlet coverage
exceed ninety-five percent (95%);
(6) Maximum height. Forty (40) feet, and structures within one hundred (100)
feet of the Low Density Residential zone shall not exceed three (3) stories in height.
(b) A development that provides the following may have its maximum development
and lot coverage increased by adding bonus percentages to the maximum base area percentage
provided the total does not exceed the maximum allowed above:
(1) Commercial! Residential Mixed-Use Development: Twenty percent (20%)
bonus;
(2) Development containing seventy-five percent (75%) of the building
footprint with three (3) and four (4) story buildings: Ten percent (10%) bonus;
(3) Ten percent (10%) bonus if a sidewalk ten (10) feet in width or greater is
installed extending to the front of the building and continuing along the entire arterial frontage of
the parcel;
(4) Projects providing a through-block corridor that facilitates pedestrian
access in a location approved by the city: five (5) percent bonus;
(5) Proj ects providing at least fifty percent (50%) of their required parking
underground or within the building: twenty percent (20%) bonus;
(c) Maximum residential density. Twelve (12) units per acre, except on sites in
single ownership larger three (3) acres, residential density may be increased to a maximum
density of twenty (20) units per acre provided that:
(1) Site design provides for internal circulation connections for both
pedestrians and vehicles between all portions of the site;
(2) Landscaping and/or screening adjacent to a single-family zone district
shall be provided per BMC Section 20.50.040( c);
(3) A transit stop with shelter is provided at the arterial street frontage.
(d) Commercial uses shall be located within two-hundred (200) feet of the arterial street
frontage.
SECTION 14. Section 20.66.020 of the Bremerton Municipal Code entitled
"Outright Permitted Uses" relating to the Neighborhood Center Core is hereby amended to
include Veterinary Clinic as an allowed use as follows:
15
2007 Zoning Code Amendments
20.66.020 PERMITTED USES
Permitted Uses include:
(a)
(b)
20.46.140;
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
(1)
(m)
(n)
(0)
(p)
(q)
(r)
(s)
Bed and Breakfast;
Co-location of wireless telecommunications facilities per BMC Section
Community facility;
Drinking place;
Entertainment use;
Finance insurance and real estate
General office and business service;
General retail;
Hotel and Lodging Place containing ten (10) or fewer guest rooms;
Medical office and clinic;
Museum and gallery;
Park, playground and open space;
Personal service;
Public administration;
Transportation facility;
Residential as a secondary use;
Restaurant;
Transportation facilitY~7
Veterinarv Clinic. .
SECTION 15. Sections 20.70.020 of the Bremerton Municipal Code entitled
"Outright Permitted Uses" relating to the District Center Core is hereby amended to include
Veterinary Clinic as an allowed use as follows:
20.70.020 OUTRIGHT PERMITTED USES
The following uses are permitted outright:
(a) Bed and breakfast;
(b) Co-location of wireless telecommunication facility per BMC Chapter 20.46.140;
(c) Community facility;
(d) Day care facility;
(e) Drinking place;
(f) Entertainment use;
(g) Finance, insurance and real estate;
(h) General office and business services;
(i) General retail;
(j) Group residential facilities class I;
(k) Hotel and lodging place;
(1) Medical office and clinic;
(m) Motion picture theatre;
(n) Museum and gallery;
(0) Nursing I convalescent home;
(p) Park playground and open space;
16
2007 Zoning Code Amendments
"(."
(q)
(r)
(s)
(t)
(u)
(v)
(w)
(x)
(y)
(z)
Personal services business;
Physical fitness and health club;
Public or private park, playground or open space;
Public administration;
Residential as a secondary use;
Restaurant;
School and education;
Senior housing complex~
Transportation facility~
Veterinary Clinic.
SECTION 16. Sections 20.70.060 of the Bremerton Municipal Code entitled
"Development Standards" relating to the District Center Core is hereby amended to use the term
"development coverage" consistently as follows:
20.70.060 DEVELOPMENT STANDARDS.
Lot development shall be in accordance with the following unless allowed for otherwise
by law:
(a) Front yard setback. No minimum front yard setback. The maximum front yard
setback is ten (10) feet. At least eighty percent (80%) of a building's front fayade shall meet the
maximum front yard setback.
(b) Side yard setback. Zero (0) from non-residential zones, and ten (10) feet from the
low density residential zone.
(c) Rear yard setback. Zero (0) from non-residential zones, and ten (10) feet from the
low density residential zone.
(d) There is no maximum density for residential as a secondary use.
(e) Maximum building coverage: Sixty percent (60%) base maximum, provided that
through the use of any combination of the following, building coverage may be increased up to
eighty-five (85%) maximum.
(1) Projects containing mixed uses: ten percent (10%) bonus.
(2) Projects with three (3) or four (4) story building: ten percent (10%) bonus.
(3) Projects providing a pedestrian oriented plaza or area of at least one
hundred fifty (150) square feet along a pedestrian walkway at an intersection comer, bus stop or
other key pedestrian area approved by the city. Such areas shall contain seating for at least four
(4) people, a trash receptacle and three (3) or more of the following: a pedestrian shelter, a
drinking fountain, a bike rack, pedestrian scale lights, pavers on the walkway surfaces, a kiosk, a
street vendor station providing food or beverages, trees, an appropriately sized statue or
sculpture, or a public restroom. Interior courtyards with these amenities qualify if they would be
readily apparent and accessible to pedestrians on adjoining sidewalks: twenty percent (20%)
bonus.
(4) Projects providing a through-block corridor that facilitates pedestrian
access in a location approved by the city: five percent (5%) bonus.
(5) Projects providing at least fifty percent (50%) of their required parking
underground or within the building: twenty percent (20%) bonus.
(f) Maximum developmentffit coverage: Maximum development ffit coverage by
17
2007 Zoning Code Amendments
impervious surfaces, seventy-five (75 %) maximum, provided that through the use of any
combination of the mechanisms listed in BMC Section 20.70.060(E)(1) through (5) above, up to
ninety-five (95%) maximum development coverage may be allowed.
(g) Maximum building height: 50 feet.
SECTION 17. Section 20.74.020 of the Bremerton Municipal Code entitled
"Outright Permitted Uses" relating to the Business Core is hereby amended to include Veterinary
Clinic as an allowed use as follows:
20.74.020 OUTRIGHT PERMITTED USES.
The following uses are permitted:
(a) Accessory parking facility;
(b) Bed and breakfast;
(c) Co-location of wireless telecommunication facility per BMC Chapter 20.46.140;
(d) Communication! broadcasting facility;
(e) Community facility;
(f) Day care facility;
(g) Detoxification center;
(h) Finance, insurance and real estate;
(i) General office and business services;
(j) General retail;
(k) Group residential facilities class I;
(1) Hotel and lodging place;
(m) Indoor automobile sales, service, repair, or car wash;
(n) Indoor entertainment use;
(0) Indoor recreational facility;
(p) Medical office and clinic;
(q) Motion picture theatre; .
(r) Museum and gallery;
(s) Parking structure;
(t) Personal services business;
(u) Physical fitness and health club;
(v) Public or private park, playground or open space;
(w) Public administration.
(x) Public facility;
(y) Residential use of all types;
(z) Restaurant and drinking place;
(aa) Schools and education use;
(bb) Social services facility;
(cc) Transportation facility;
(dd) Veterinary Clinic;
(ee) Welfare and charitable services and facility;
(ft) Worship and religious facility.
18
2007 Zoning Code Amendments
SECTION 18. Section 20.75.020 of the Bremerton Municipal Code entitled
"Outright Permitted Uses" relating to the Downtown Core is hereby amended to include
Veterinary Clinic as an allowed use as follows:
20.75.020 OUTRIGHT PERMITTED USES.
The following uses are permitted outright:
(a) Community facility;
(b) Drinking places;
(c) Education and school;
(d) Entertainment use;
( e) Finance, insurance and real estate;
(f) General retail;
(g) General office and business services;
(h) Hotels and lodging places;
(i) Medical office and clinic;
(j) Motion picture theatre;
(k) Museum and gallery;
(1) Park, playgrounds and open space;
(m) Parking structure
(n) Personal service business;
(0) Public administration;
(p) Restaurants;
(q) Residential uses ofali types;
(r) Transportation facility;
(s) Veterinary Clinic;
ftB(t) Worship and religious facilities.
SECTION 19. Section 20.76.020 of the Bremerton Municipal Code entitled
"Outright Permitted Uses" relating to the Downtown Waterfront is hereby amended to include
Veterinary Clinic as an allowed use as follows:
20.76.020 OUTRIGHT PERMITTED USES.
The following uses are permitted outright:
(a) Drinking places;
(b) General office and business services comprising no more than twenty-five percent
(25%) of the total gross floor area of a mixed-use development;
(c) General retail, including marine retail;
(d) Hotels and lodging places;
( e) Parks, playground and open spaces;
(f) Residential uses of all types;
(g) Restaurants;
(h) Structured parking with other permitted use;
(i) Transportation facility~
(j) Veterinary Clinic.
19
2007 Zoning Code Amendments
SECTION 20. Section 20.79.060 of the Bremerton Municipal Code entitled
"Development Standards" relating to the Multiple Residential zone is hereby amended to change
the accessory structure requirements as follows:
(a) Lot development requirements shall be in accordance with the following standards
unless allowed for by law otherwise:
(1) Density:
(i) No maximum density;
(ii) Minimum: 5 dwelling units per acre;
(2) Setbacks:
(i) Minimum front yard setback: Ten (10) feet;
(ii) Minimum side yard setback: Five (5) feet;
(iii) Minimum rear yard setback: Ten (10) feet;
(iv) Zero Lot Line Development: An attached single-family dwelling
and/or garage structure may have a shared single side or rear lot line, and a setback reduced to
zero (0) provided the structure complies with building code fire separation requirements.
(3) Minimum lot area: 3,000 square feet;
(4) Maximum height: Height limit pursuant to figure 20.74;
(5) Maximum building coverage. Eighty percent (80%);
(b) AccessorvDetaehed Structures: The following' standards shall apply but are not
limited to: attached garages and detached garages, carports, shops, barns, covered patios,
cabanas, gazebos, and incidental household storage buildings, excluding accessory dwelling units
per BMC Section 20.46.010 and structures not requiring a building permit.
(1) The maximum area for all accessory structures garage/carport (attached or
dctached) area shall be eighty percent (80%) of the principal residential use not to exceed one-
thousand two hundred (1,200)five hundred (500) square feet of gross floor area plus ten percent
(10%) of gross floor, provided:
(2) Setback of detached accessory structures is pursuant to BMC Section
20.44.060.
(i) The garage/carport docs not exceed 1,000 square feet;
(ii) The square footage of anyone garage/carport structure may be increased
up to a maximum of2,000 square feet of gross floor area if the setback from all property lines is
increased an additional five (5) feet over the minimum setback requirement for each additional
one hundred (100) square feet of structure area exceeding 1,000 square feet.
(2) In addition to the requirements prescribed in BMC Section
20.60.060( c)(1), the maximum area of all accessory structures, including attached and detached
garages, carports, barns, covered patios, cabanas, gazebos, and incidental household storage
buildings, excluding accessory dwelling units per BMC Section 20.46.010, is fifty percent (50%)
of the gross floor area of the principal use or five hundred (500) square feet, 'vvhicheyer is greater,
subject to maximum lot coverage standards.
(c) Gara!!es. Stora!!e Buildin!!s. and Shops:
(1) Any garage, storage building or shop structure shall be designed so that the
appearance of the building remains that of a single- family residence including the following:
(i) Constructed of similar materials as the principal unit:
(ii) A roof of equal or greater pitch as the principal unit;
20
2007 Zoning Code Amendments
(iii) A height no more than twenty-five percent 25% greater than the
principal unit not to exceed thirty-five feet (35').
(3) Maximum height of detached accessory structures (including garages)
shall not exceed the height of the principal structure.
~ Setback of detached accessory structures is pursuant to BMC Section
20A1.060.
(2) Any garage, storage building, or shop may be exempt from the accessory
structure size requirements provided it is contained within the princit'al unit
Wal- Garage, carport and shot' vehicle entrance !fflef-setbacks: When the garage
vehicle dooF-entrance faces the street, the garage, carport or shop it shall have a front yard
setback of at least twenty (20) feet, except as provided in BMC Section 20.44.020 (Traditional
Front Yard Setbacks).
SECTION 21. Section 20.84.020 of the Bremerton Municipal Code entitled
"Outright Permitted Uses" relating to the Limited Commercial Zone is hereby amended to
include Veterinary Clinic as an allowed use as follows:
20.84.020 OUTRIGHT PERMITTED USES.
The following uses are permitted:
(a) Automobile service and repair, and car wash;
(b) Co-location of wireless telecommunication facilities per BMC Section 20.46.140;
(c) Day care facility, all;
(d) Drive-through facility;
(e) Finance, insurance and real estate;
(f) Gas stations at the intersection of arterial roadways;
(g) General office and business services;
(h) General retail;
(i) Hotel and lodging places, motels, and inns;
G) Personal services;
(k) Public administration;
(1) Recycling collection station;
(m) Residential as a secondary use;
(n) Restaurant drinking place~
(0) Veterinarv Clinic.
SECTION 22. Section 20.90.020 of the Bremerton Municipal Code entitled
"Outright Permitted Uses" relating to the Industrial Park Zone is hereby amended to include
Veterinary Clinic as an allowed use as follows:
20.90.020 OUTRIGHT PERMITTED USES
The following uses are permitted outright:
(a) Automobile service and repair;
(b) Car wash;
(c) Community facility;
(d) Day care facility;
21
2007 Zoning Code Amendments
( e) Drive-through facility;
(f) Entertainment uses;
(g) Finance insurance and real estate;
(h) Gas station;
(i) General and large retail;
U) General office and business services;
(k) Kennel;
(1) Light industrial/manufacturing;
(m) Medical offices;
(n) Nursery & greenhouse;
(0) Outdoor athletic fields, and sports complex;
(p) Outdoor storage;
(q) Physical fitness & health clubs;
(r) Public administration;
(s) Recycling collection station;
(t) Restaurants;
(u) Schools & education uses;
(v) Transportation facility;
(w) Veterinary Clinic;
fwt( x) Warehousing;
W(y) Wireless telecommunications facilities per BMC Section 20.46.140;
(yi(z) Worship and religious facility.
SECTION 23.. Section 20.92.020 of the Bremerton Municipal Code entitled
"Outright Permitted Uses" relating to the Employment Center Zone is hereby amended to include
Veterinary Clinic as an allowed use as follows:
20.92.020 OUTRIGHT PERMITTED USES.
The following uses are permitted outright:
(a) Co-location of wireless telecommunications facilities per BMC Section
20.46.140;
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
U)
(k)
(1)
(m)
(n)
Community use facility;
Day care facility, all;
General office and business services;
Finance insurance and real estate (no drive-through facilities);
General retail; (no drive-through facilities);
Hotels and lodging places;
Medical offices;
Outdoor athletic fields;
Park playgrounds and open space; and parks;
Personal service business;
Physical fitness and health clubs;
Public administration;
Residential uses of the following types:
(1) Group residential facility - Class I;
22
2007 Zoning Code Amendments
(2) Multi-unit structure;
(3) Nursing convalescent home;
(4) Senior housing complex;
(5) Single unit structure - attached or detached;
(6) Townhouse.
(0) Restaurants and drinking places; (no drive-through facilities);
(p) Schools and education uses;
(q) Transportation. facility;
(r) Veterinary Clinic;
m(s) Worship and religious facility.
SECTION 24. Section 20.94.020 of the Bremerton Municipal Code entitled
"Outright Permitted Uses" relating to the Industrial Zone is hereby amended to include
Veterinary Clinic as an allowed use as follows:
20.94.020 OUTRIGHT PERMITTED USES.
The following uses are permitted:
(a) Automobile service and repair;
(b) Car wash;
( c) Drive-through facility;
(d) Gas station;
(e) General office and business services over 5,000 gross sq. ft;
(f) Heavy Industrial/Manufacturing;
(g) Kennel;
(h) Light Industrial/Manufacturing;
(i) Nursery and greenhouse;
(j) Outdoor storage;
(k) Public administration;
(1) Recycling collection station;
(m) Outdoor athletic fields;
(n) Stadiums and sports complex;
(0) Transportation facility;
(p) Veterinary Clinic;
W( q) Warehousing;
w(r) Wireless telecommunications facilities per BMC Section 20.46.140.
SECTION 25. Severabilitv. If anyone or more sections, sub-sections, or
sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not
affect the validity of the remaining portion of this Ordinance and the same shall remain in full
force and effect.
SECTION 26. Effective Date. This ordinance shall take effect and be in force ten
(10) days from and after its passage, approval and publication as provided by law.
23
2007 Zoning Code Amendments
PASSED by the City Council the
day of
,2007
WILL MAUPIN, Council President
Approved this
day of
,2007
CARY BOZEMAN, Mayor
ATTEST:
APPROVED AS TO FORM:
P AULA JOHNSTON, City Clerk
ROGER A. LUBOVICH, City Attorney
,2007
,2007
PUBLISHED the
EFFECTIVE the
ORDINANCE NO.
day of
day of
R:\Legal\Legal\Ordinances\Community Development\2007 Zoning Code amendments-I.doc
24
2007 Zoning Code Amendments
Exhibit A
FINDINGS AND CONCLUSIONS
OF THE CITY OF BREMERTON PLANNING COMMISSION
Summary - Since the adoption of the new Zoning Code on November 30,2005 the
need for several minor amendments have been identified through day to day use and
application of the code. BMC chapter 20.18 "Text Amendments" directs staff to bring
amendments that result in any substantive change of content or meaning to a public
hearing by the Planning Commission and then City Council for review and adoption.
Planning Commission conducted a hearing on February 20, 2007; decided further study
was needed and therefore held a second public hearing on March 20, 2007. At the
March 20, 2007 public hearing the commission made a recommendation to approve all
seven amendments to the Zoning Code. Changes include modification to Accessory
Dwelling Unit requirements, fencing height and permitting requirements, accessory
structure development standards, and minor house keeping corrections in various
chapters.
I. FINDINGS OF FACT
1. Project Description
Minor modifications to several sections of the zoning code are. There are seven issues
that require modification, these issues include the following: adding veterinary clinics as
an allowed use in the commercial zones; modifying Accessory Dwelling Unit
requirements for more flexibility, changing the fencing height requirement for front
yards; clarifying accessory structure development standards, correcting clerical issues
in the landscaping section, clarifying the density calculation and signage requirements
in the R-1 0 zone; and correct inconsistent wording throughout the code.
Planning Commission recommended all but two amendments to City Council at the
February 20,2007 public hearing. The Commission determined that the amendments
to accessory structures, both garages and Accessory Dwelling Units needed further
study prior to a recommendation. The commission directed staff to provide graphic
representation to better visualize the proposed changes. The Commission wanted to
see how large of a structure the amendments would allow. The primary concern was
that the proposed amendments would allow for garages and accessory structures that
would not be compatible with existing neighborhoods.
On March 20, 2007 the Planning Commission held a second public hearing to further
discuss the two accessory structure amendments. Staff brought diagrams and
examples of typical garages and Accessory Dwelling Unit sizes and showed renderings
of lot size requirements to explain how the changes would affect existing
neighborhoods. Based on the graphics the Planning Commission was satisfied with the
proposed amendments to Accessory Dwelling Unit. The public hearing focused
primarily on the garage I accessory structure amendments as staff brought forward
revised amendment language that addressed concerns raised in the February hearing.
Exhibit A
The changes proposed in February would have allowed for an accessory structure to be
as large as 60% of the principal unit or 1,000 square feet, which ever was greater. This
would allow some smaller homes to have garages that exceeded the homes size. It
also did not sufficiently limit the size of garages for large homes. The comprehensive
plan goal CC1 H suggests as a general rule-of-thumb, an accessory structure should be
of a lesser square footage and volume than the principal structure. The revisions
proposed at the March 20, 2007 Public Hearing meet this goal by allowing accessory
structures to be up to 80% the size of the principal unit with a cap of 1,200 total square
feet. This will ensure that most small homes can have a two car garage and large
homes cannot have an excessive amount of accessory structures (for reference an
average two car garage is 400 square feet and the average six car garage is 1,200
square feet).
The Planning Commission recommends the remaining two amendments be added to
the previously recommended amendments in the February Public Hearing and sent
forward to the City Council for approval.
2. Procedural History
2.1 February 6, 2007 sent CTED notification of pending Zoning Code amendments
2.2 February 10, 2007 Notice of Public Hearing
2.3 February 20,2007 Planning Commission Public Hearing
2.4 February 22,2007 Issuance of SEPA DNS
2.5 March 10, 2007 Notice of Public Hearing
2.6 March 20, 2007 Planning Commission Public Hearing
3. Public Comment
3.1 Individuals providing verbal testimony at Planning Commission public hearing:
February 20. 2007:
a. Andy Schoos, 534 Juniper Street
March 20. 2007:
a. Jordy Andrew, 1328 Hayward Avenue
4. SEPA Determination
A Determination of Non-Significance was issued on February 22, 2007. No appeals
were filed for this action.
5. Consistency
Amendments to the Zoning Code
Zoning Code text amendments shall meet the decision criteria outlined in BMC
20.18.020 (d). The Planning Commission may recommend, and the City Council may
adopt or adopt with modifications, an amendment to the Zoning Code text if the criteria
outlined below are met.
20.18.020 (d) (1) allows amendments to the Comprehensive Plan if it is consistent
with the goals and policies of the Comprehensive Plan.
Exhibit A
. The amendments are minor and continue to uphold the objectives and goals
of Comprehensive Plan. These amendments do not change the intent or
purpose of the zoning code.
20.18.020 allows amendments to the Comprehensive Plan if it does not conflict with
other City, state and federal codes, regulations and ordinances.
. The amendments to the Zoning Code do not conflict with any other
regulations.
II. CONCLUSIONS & RECOMMENDATION
Based on the findings above, Planning Commission concludes that The Zoning Code
amendments meet the requirements in BMC 20.18.020, text amendments to the Zoning
Code and therefore recommends the adoption of the amendments to the Zoning Code.
Respectfully submitted by:
Executive Secretary
Approved by:
John Cockburn, Chair
DEPARTMENT OF
COMMUNITY DEVELOPMENT
MEMORANDUM
To: City Council
From: Nicole Ward, City Planner
Date: April 18, 2007
Subject: Minor Zoning Code Amendments
SUMMARY
Since the adoption of the new Zoning Code on November 30,,2005 the need for several minor
amendments has been identified from the daily application of the code. BMC chapter 20.18
"Text Amendments" directs staff to bring amendments that result in any substantive change of
content or meaning to a public hearing by the Planning Commission and then City Council for
review and adoption. The Planning Commission conducted two public hearings, the first on
February 20,2007 then another on March 20, 2007. Staff is brining forward the Commission's
recommendation of 7 amendments for City Council's consideration. Changes include
modification to Accessory Dwelling Unit requirements, fencing height and permitting
requirements, accessory structure development standards, and minor house keeping
corrections in various chapters.
Following this memo in Attachment I is an amendment narrative which contains a summary of
each of the proposed changes.
OPTIONS
. Adopt the changes as recommended by the Planning Commission in Attachment I
. Adopt the Planning Commission's recommended changes to the Zoning Code with
modifications.
. Deny the Planning Commission's recommend changes to the Zoning Code.
ATTACHMENTS
. Attachment I - Narrative of Planning Commission recommended changes
. Attachment II - Planning Commission meeting minutes
Attachment I
Staff Discussion of Proposed Zoning Code Amendments
1) Amendment to BMC 20.42 Definitions and several zones.
Purpose: To allow for veterinary services with over night stay within the City.
Although the code includes a definition of "Veterinary Clinic" it does not allow such
services anywhere in the City. This should be corrected by adding veterinary clinics as
an allowed uses in commercial zones. Veterinary services are discussed in the definition
of "Medical Offices and Clinics" however this definition excludes overnight stay of
patients. This is illogical because many veterinary procedures require overnight stay
including spay and neuter. To simplify the code the definition of "Medical Offices"
should be amended so the definition only applies to human medical services.
Please review the following sections of the proposed ordinance for the specific code
language: 3,10,12,14,15,17,18,19,21,22,23,&24
2) Amendment to BMC 20.46 Special Standards - Accessory Dwelling Units (ADU)
Purpose: To simplify ADU requirements and provide more.flexibility in what shape an
ADU may take while maintaining the original intent to keep the primary residential unit
as the obvious principal use. Proposed changes will no longer require an ADU to be
attached to another structure and allow for slightly larger units. The definition of
Accessory Dwelling Unit also needs modification to match the proposed changes in the
text of the chapter.
Please review the following sections of the proposed ordinance to see the specific
changes: 3 & 4
3) Amendment to BMC 20.46 Special Standards - Fences
Purpose: To change fence permit requirements so that not all fences will require a permit;
to increase the minimum height of fences in the front yard from 3 to 4 feet; to include
fence height limits in District and Neighborhood Centers, and to make exceptions for
essential public facilities for fence height and materials. Also chapter 17 of the BMC
. requires modification to no longer require fence permits for fences less than 6' in height.
A few years ago the City determined that all fences over 2' in height needed a fence
permit and amended this code section to include such language. To change it back this
requirement must be removed.
Please review the following sections of the proposed ordinance to see the specific
changes: 2 & 5
Attachment I
4) Amendment to BMC 20.50 Landscaping Standards
Purpose: To include minimum tree sizes for landscaping plans, these caliper requirements
were in the old code and were inadvertently left out. Also to amend a typo which should
have exempted very small parking lots from landscaping requirement, but as currently
written does the opposite.
Please review the following sections of the proposed ordinance to see the specific
changes: 6
5) Amendment to BMC 20.60 R-IO - Garage Requirements
Purpose: To simplify and clarify the garage requirements. The section has been difficult
to implement and interpret as to what structures are being regulated and how to apply
those regulations. These amendments will create more flexibility for garage and
accessory structures while maintaining them as clearly accessory uses to the home.
These amendments will affect both the Low Density Residential zone and the Multiple
Residential zone as the same garage requirements are found in both.
The Planning Commission had significant discussion relating to this amendment please
review the Planning Commissions Findings and Conclusions and hearing minutes for
specific discussion.
Please review the following sections of the proposed ordinance to see the specific
changes: 7 & 20
6) Amendment to BMC 20.60 R-IO - Density Calculation
Purpose: Clarification was needed to specify that the actual lot boundary should be used
not just the tax lot boundary. Several property owners have more than one lot, but for tax
purposes combine them to get one tax statement. More accurate densities can be
achieved by allowing the actual lot boundaries, not just the tax lot boundaries to be used.
Please review the following sections of the proposed ordinance to see the specific
changes: 8
7) Amendment to BMC 20.60 R-IO - Sign Standards
Purpose: To clarify the location of signage requirements for home occupation businesses.
Please review the following sections of the proposed ordinance to see the specific
changes: 9
Attachment I
8) Amendment to Several Chapters - Development Standards.
Purpose: To provide consistent wording throughout all the zoning code chapters relating
to maximum development coverage. Some chapters have used the term "lot coverage"
while the majority of the chapters use "development coverage". These terms mean the
same thing and should be used consistently through the code.
Please review the following sections of the proposed ordinance to see the specific
changes: 7, 11, 13, & 16
Attachment II
Planning Commission Meeting
Minutes for:
February 20, 2007
&
March 20, 2007
DRAFT
FOR APPROV AL ON 3/20/07
Minutes for
City of Bremerton Planning Commission
Regular Meeting
February 20, 2007
I. Call to Order
The meeting was called to order by Chairman Cockburn at 5:31 p.m. ..
(<
II.
Roll Call
IF
'tp
Those present were: Chairman Cockburn, Commissiog~i-i t;ri~dberg-Ne 'i.IS?~issioner Hoell,
Commissioner Kennedy, Commissioner Mosiman, anclI Commissioner Streissgulh. Commissioner
Kosusko was excused. Quorum certified.
\:. -r~>::,
Also present: Andrea Spencer, Nicole Ward, and Pam Ranti~R/QDCDA~'t~ff),
III.
Sl::,
Chairman Cockburn introduced the agenda.
as presented.
to approve the agenda
-"S{.';:',:'.,
,;!t;lV.
~':,:--'-::::-,: - ---. - - \::~~'
App;~~~i of Minut~s
T-"'~
+S}
The minutes of thep>Re~ul<l,r Meeti. held on Jariu.~~;>16, 2007 were presented for approval by
Commissioner Cockburn. ...1\; motioU ",as made b~:~Commissioner Kennedy and seconded by
Commissioneri"'~~'~i~!.~sgutht~ aprove>!.ular Meeting Minutes of January 16, 2007, as
presented. Cail1e~f(r' vote:~~issionfiedberg-Nerf: Yes; Commissioner Hoell: Abstain;
Kenned Commls ioner Mosiman: Yes; Commissioner Streissguth: Yes; Chairman
The moti ied.
f;{-::,
E}:::;:V
VI.
Public Meeting
c',.,
A.
ublic (pGblic comments on any item not on tonight's agenda).
'"\;ti ).-g-'
i~\~\/://
Commissioner~ockburn asked if there were any comments from citizens. Seeing none, he
closed this portion of the meeting.
B. Public Hearine: Nicole Ward, City Planner, presented eight proposed amendments to the
zoning code.
Chairman Cockburn opened the Public Hearing and asked if there were any comments from
citizens.
Andy Schoos, 534 Juniper Street, Bremerton: "Basically, I was here approximately eight, nine
months ago talking about garage sizes. I'm kind of unprepared here but it looks like we're
Planning Commission Meeting
February 20, 2007
Page 1 of 4
DRAFT FOR APPROV AL ON 3/20/07
heading towards the right area. What was the proposal that's on the table looks very good; it
looks like it'll [inaudible] a healthy enthusiast. You've seen what's been happening in downtown
Bremerton with West Sound Bank and people supporting car activities downtown Bremerton;
there's a lot of car people here as well as RVers and campers and stuff like that. I think that
we're on the right track. It looks very good to me. It would fit me, it would fit a lot of people
that I've talked to - the sizing that we have, that is being proposed, and basically, I'm all for it - I
hope you guys are, too. Thanks."
Chairman Cockburn asked if there were any further comments from the public. Seeing none,
he closed this portion of the Public Hearing and moved on to commis,,~i9,n deliberations.
;.",/) --.":11
Commissioner Hoell asked staff for clarification on what a "com Iicated fence" was. This was
explained as any fence that deviates from the code. Property.o would still be able to discuss
fence requirements with staff and determine if a perm" s nee Ai.: Code Enforcement will
continue to deal with fences that don't meet code req~i?;~ent:~. Engin~" g standards have to be
met for fences on comer lots that might obstruct a dr' ~}':sl!pe of sight.
""'W
Chairman Cockburn asked if the 25% heig9M!.BH~ase on A~cessory DwelliR~~~I1.itSWoUld still
have a maximum height of 35 feet. Staff saidit~ould. ~t:;JY~s suggested tOi,lpd language to
920.46.01 0(f)(3) to clarify the maximum height limi . < 4 ""'t.
Commissioner Mosiman wanted toKf'1?W why the require.m~gt for two off-street parking spaces
had been struck from the section reg~F<li~~:>;'\ccessory Dwelli~~4~nit~.; Nicole explained that, by
requiring two spaces instead of one,tt.~....'..'.wQ.u......'...I.....d..'.....:.....:....:;...~............l....l.:'......m..:...:........I."..t citizen'sao.....'.i.....l.........I......1Y......, to have an ADU on their
property and felt that one required parklgg space~':\X(j1;llgbe suffiCi~nt.
.,A{\
Commissioner M~~lrn~~,~cPressed cond~:~j[j156ut th~ihqT~~sed size of the garages and ADU s
and what kind of)Ry"isualirn}J~ft that would)>~ave on a neighborhood. Nicole explained that in
residential zo~e,s'itl1ere could.llpt be more thall;pO% lot coverage which includes all structures and
impervious sutfac~~r n that lql~ '~::f.j.f
"""'T""
Comm~~sion~r Hoell a ought process behind changing the ADU requirements.
Nico)~'H~spon that the~vious requI ents were too focused on size and were restrictive to
tb~point that Cl etits..usually.<;Q"Uld not put an ADU on their property.
....j...;:.... .:;;;.ll.t:.\'i{.;~f.th\\;
C~~!pissioner Fried~~rg-Nerfexpressed concern regarding the potential size of a garage or
ADQ{1::1ttt~e house werei~'OOO square feet. Nicole reminded the commissioners that garages and
Acce~~dhDwelling U~~ts are separate issues and have different maximum square footage.
Andrea S .... cer, Dire.~~or of Community Development, stressed that stafPs view was to ease
up on the sl~:s~e~~d'focus on the design of the garage and maximum lot coverage to make the
code more citiier).jf~endly.
Commissioner$treissguth noted that there were no design standards listed for Accessory
Dwelling Units: Nicole referred to the proposed amendment to 920.46.01O(f) which states that
the appearance of an ADD will be consistent with the primary dwelling.
Chairman Cockburn wanted to know if it was more common in other jurisdictions to have a
60% size limitation or a 40% size limitation for Accessory Dwelling Units. Nicole said that
typically other jurisdictions were not as restrictive as Bremerton and they use other calculation
methods to determine maximum size, but most were compatible with the 60% maximum size.
Planning Commission Meeting
February 20,2007
Page 2 of 4
DRAFT FOR APPROY AL ON 3/20107
Commissioner Hoell wanted to know how the proposed amendments would affect the decision
making process in Community Development during the permitting process. Staff felt the
proposed amendments add clarification to the previous code.
Chairman Cockburn expressed concern about garages that may "dwarf' the primary structure
and be unsightly regardless of what the design standards are. Nicole explained that the
requirement to have the garage use materials similar to the primary structure could, in itself, be a
limiter for size as well as making the structure's overall appearance more consistent. Andrea
suggested limiting garages to the height of the primary structure. Commissioners Hoell and
Kennedy reminded the others that housing recreational vehicles part of the decision to
allow a garage to be taller than the primary structure.
~"",:""
,:',:,:"',~
Commissioner Friedberg-Nerf asked for clarification as "WQY the amendment proposed
changing the word "lot" to "development" in S20.70.060. Nicole.said it was for consistency
throughout the entire code.
..e:Z
Commissioners Friedberg-Nerf and Streissg~~h!i;asked for additional la 811age to clarify the
proposed amendment to S20.60.100, Sign Sta'!44rd!f to make,iJ easier to use',fi
\,~ ,,::,<~.{ C Co"~
",::",::~'-::_:<-- :":0, :'--i. ::'i;::. ,',:: r
,,---_.,---,.,- -.".".,...,--"
Commissioner Mosiman expressed concern reg;fal~g~9~a~r~tion of S20.60.060(c)(ii) which
included an increased setback for larger structures. NhiQI~.,x:~plied that the additional setback was
difficult to implement and had littlei~.ffect on the overall aPH~~rance of the structure.
~~l
Commissioner Streissguth suggeste<li~iabli~g e amendmen.lt~ garage requirements and
having staff provide "real life" scenari'3~ to )) . lustrate th~proposed changes at the next
Planning Commission meeting, and m~veJ~ ..' ':~girithe other amendments. Andrea
reminded the comm!~~iwn~.F;of the propose~J',al1nexation~i;'9f areas that have very large lots and
how a code that istobirestr;'pt!xe could potentially make future annexations more difficult.
',- ,-'.--,-.'.-' ---,--
...., ,,,'
"'-I~' .
A motion wa~ m .;~t;~y COil!rissioner Kenn~ierand seconded by Commissioner Friedberg-
Nerf to recommeri'ai,~~.~ ~.2:~Jn~fEo~e am~~aments 1, 3, 4, 6, 7, and 8, as identified in
Attac.h.................m..........,.."............................e.........!l....t..................I......... and ame..n......,.d.....e..........d,.foniCit.y...........'.,...............C.............,..,....o..,..................,.......".... ncil adoption. Called for a vote: Commissioner
;0>;',::,:::,::,,:::.::::,:'::"'''' -:-.:;. ", -," _ ''''.::..?'^
Frie.<loerg::Mt"\' es; CO~~!.ssioner Hoell:: Yes; Commissioner Kennedy: Yes; Commissioner
.ty1osiman: Yes, issione treissguth: Yes; Chairman Cockburn: Yes. The motion carried.
'i,t\':\..,
c!psed the\i"~blic Meeting.
"j'i:i'
.wm
'l;~
VI.
Business Meeting
,<+
A.
Chairman's Report: i~None.
-..;,--
B.
<~:'.-~/
w:?i:~::\'>--
Director's RevdH: Andrea Spencer, Director of Community Development, reported that Art
Castle from tliie Homebuilders Association will be giving a presentation on Low Impact
Development at the March meeting.
Annexations of Nary Yard City and West Hills will commence at the February 21, 2007, City
Council meeting.
Community Development Block Grant (CDBG) has implemented a neighborhood enhancement
program.
Planning Commission Meeting
February 20, 2007
Page 3 of 4
DRAFT FOR APPROVAL ON 3/20107
If the City of Bremerton annexed the South Kitsap Industrial Area (SKIA) it would realize
approximately $50,000.00 per year in taxes without NASCAR and approximately $450,000.00
per year in taxes with NASCAR. This does not include additional businesses such as restaurants
or retail. Annexation cannot happen without approval from the Port of Bremerton.
Staffing: GeoffWentlandt, Planner I, has been promoted to Planner II; Janet Lunceford has been
promoted to Code Enforcement Officer; Pam Ransier has been promoted to Office Assistant
Senior Specialist. Three additional positions are still open.
A new condominium project is proposed for 600 Washington
& Challenges to the
Andrea will be giving a presentation on Growth Management -
League of Women Voters on February 21,2007.
/#\7
~: "',-;;-.~"
Interviews have been conducted for a consultant for..~~:B9wntown ional Center Sub-area
Plan. VIA Architecture out of Vancouver, BC,~#s";Be~n "chosen to~r~ with the City of
Bremerton on this project. It's hoped to have a preliminary draft plan aV8cHflble by September
2007. .
'~
Commissioner Friedberg-Nerf asked for an upda'i7:!~~jlWhe~ton Way/Riddell sub-area plan.
Andrea said the process has been delayed for a couple'~"nths due to the development company
working on this project.i'Gi.
C. Old Business: Commissioner Fried~~f~!w>" suggested hav1I1gthe'Planning Commission look
for opportunities to work with Public \\ror oifl ing projyCts.
Y':\
l'
D. New Business: M3~~e~)gp>~opies of the1>~~W1ing Coml}}!~slOn bylaws were distributed
in the meeting pacKet for:theicommissioneisto review and make comments or changes.
No action is re,q~if~d at thistime.iii,.,
Respeqt!i
',t?;;,;':!:;.<4t,.,.,
:~_:,,:,-,:~'i/
Adjo~til~ent
e next R~gul'iir Meeting is scheduled for March 20,2007.
Approved by:
John Cockburn, Chairman
Planning Commission Meeting
February 20, 2007
Page 4 of 4
DRAFT
FOR APPROVAL ON 4/17/07
Minutes for
City of Bremerton Planning Commission
Regular Meeting
March 20, 2007
I. Call to Order
II. Roll Call
ommlsslOner Hoell,
Commissioner
The meeting was called to order by Chairman Cockburn at 5:32 p.m.
Those present were: Chairman Cockburn, CommissionfrnFrifdberg-Ner
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Commissioner Kennedy, Commissioner Kosusko, Cgrnmissioner Mosiman;
Streissguth. Quorum certified.
III.
RY general cortsensus to approve the agenda
Also present: Andrea Spencer, Nicole Ward, and Pam Ransi~{y
Chairman Cockburn introduced the agenda.
as presented.
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The minutes of the0Jl'eg~1~r MeetIp held on Feb~'l,D! 20, 2007 were presented for approval by
Commissioner Cockburn.'{~.moti?g.I\:~~~made b~;ii(::ommissioner Kennedy and seconded by
Commissioner..~.t.~eissguth . t~approve!1t.~~~.~!!.I~r Meeting Minutes of February 20, 2007, as
revised'..~':l'Hedf~;:;>'.~.::".vote:),,~g~missioner)Friedberg-Nerf: Yes; Commissioner Hoell: Yes;
Commis~!i~rih Kennedyl:x:.~s; Co~tssioner Kosusko: Abstain; Commissioner Mosiman: Yes;
Comfi}!s '(mer Streissguth: :::X:~;~; Chaih1)'lpJ:Qpckburn: Yes. The motion carried.
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VI.
Public Meeting
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Commissioner";I:!:r~kburn asked if there were any comments from citizens. Seeing none, he
closed this portion of the meeting.
;ublic (pd6lic comments on any item not on tonight's agenda).
A.
B. Guest Speaker: Art Castle, Home Builders Association gave a Power Point presentation on
Low Impact Development. He reviewed the history of Low Impact Development in Kitsap
County and outlined the science and benefits of it. He showed examples of neighborhoods
currently incorporating LID standards in their design. Handouts of this presentation are located
in the Planning Commission meeting file.
Planning Commission Meeting
March 20, 2007
Page 1 of 4
DRAFT FOR APPROVAL ON 4/17/07
C. Public Hearin1!:
1. Reconsideration of Amendment 8. Nicole Ward, City Planner, presented for revision
Amendment 8 of the Zoning Code 920.60.060 and 920.70.060 that was approved by the Planning
Commission at the February 20, 2007 meeting. The revision would replace the term "lot
coverage" with "development coverage" for consistency throughout the chapters.
Chairman Cockburn opened the Public Hearing and asked if there were any comments from
citizens. Seeing none, he closed this portion of the meeting.
A motion was made by Commissioner Kosusko and seconded by..~?mmissioner Streissguth
to reconsider Amendment 8 from the February 20, 2007 ~!annihg Commission Public
Hearing to include revisions to both the District Cente . ore arid R-IO development
standards to maintain consistent language throughout t~>,'~~ code. Called for a vote:
Commissioner Friedberg- Nerf: Yes; Commissioner HoeIJ,I:",Y es; ''@Q~issioner Kennedy: Yes;
Commissioner Kosusko: Yes; Commissioner Y~s; Commts~ismer Streissguth: Yes;
Chairman Cockburn: Yes. The motion carried.'
2. Minor Amendments to the Zonin Code Regarding GarageH~/(Accessory
Dwelling Units. Nicole Ward, City Planri'ei:; .the st~f:fJeport on revisiory~'to the Zoning
Code amendments regarding garages and Accesso ellifi~\Units that had been presented to
the commission on February 20, 2007. She showe0~:nples of what had been previously
allowed, what was proposed for th,~.8.~rrent code, and h():iifhe proposed amendments comply
with the Comprehensive Plan. Sli~('~ls.g,jj,~,~cluded a cIYclrt:til~~strafing garage sizes for each
scenario. She reminded the commiss.~,?ner.~;t,9,~t.the calculatio~for development included the
square footage of all accessory structur~~ on ilie"lof\..tj~is total~,quare footage could not exceed
80% of the square footage of the primarystructure'~~fe~.s.?d; Dwelling Unit square footage is
calculated separately bqt.il1qluded in total (I~y~16pmentco~~~age.
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Commissioner.~oell aske if the change,~",in building height calculations for garages in
920.60.060(d)(iii}'\y<?uld co y with overall~~~.ilding heights within the zone. Nicole said it
would; the standardspecifie the structure Qould not be greater than thirty-five feet tall.
&/
C~"!tlii~si6n.~.~;),.~gsusk;...g~ested incuding a minimum structure size in the development
.M~ndards to enslir~'.i'if~at some~R,e wifh a house under 500 square feet could build a two-car
).garage. Andrea SR~' cer, Dire.c..........t......o. t.c.).of Community Development, explained that the proposed
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'ae.~~~g,pment standard..ere forJ.~ll accessory structures, not just garages, and did not want to
ina{lyert~ntly force so:n.~gne to Buil{l a larger out-building, like a garden shed, than was wanted.
She sug~~?ted having t~~. commission direct staff to look at options that would allow someone
with a ve' all houseito have a two-car garage rather than make another amendment.
Chairman Coc...;;~..n opened the Public Hearing and aske{l if there were any comments from
citizens. Seeingp'one, he closed this portion of the meeting.
Jordy Andrew, 1328 Hayward Avenue: "Looking at the minutes here - I didn't plan on asking
any questions - but, the setback issue that was - there was a question asked about that, I guess at
the last meeting, that part of this was to eliminate the additional setbacks for larger structures.
Am I understanding that correctly? That - I'm not familiar with what those were but you're
basically proposing that those be eliminated completely? Or the a{l{litional setbacks be
[inaudible] understanding that?"
Planning Commission Meeting
March 20, 2007
Page 2 of 4
DRAFT FOR APPROVAL ON 4/17/07
Nicole said yes, and explained that the additional setbacks applied only to structures that were
over 1,500 square feet in size, and that with this code amendment the largest detached garage size
would be 1,200 square feet thereby making the additional setback unnecessary.
Chairman Cockburn asked if there were any further comments from citizens. Seeing none, he
closed this portion of the meeting.
Commissioner Friedberg-Nerf asked to substitute the word "structure" for "storage buildings"
in Amendment 2. Staff explained that that was a description of the amendment and not the
chapter amendment.
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Commissioner Friedberg-Nerf noted that the structures liste~jl1s:920.60:060(c) did not include
all of the structures listed in 920.60.030 and thought th<lt,":tH:~:iH"~ts should be identical for
consistency. Andrea explained that the language "but are.;:~~t lim'ited~Q;;: would include all types
of accessory structures even if they are not specificaH~~is~~d. Staff:if~jll compare the sections
before presenting the amendments to Council to ens,~econ~}stency. ox
Commissioner Friedberg-Nerf asked if th~:~~~~~trement in 920.460 I O(t)fdfI!:~j.m:iJa:r materials
and siding would include color and design.o;':Aftet!!some distusion, the commiss'ioners decided
the proposed language was sufficient.
A motion was made by Commissi~g~..~. Streissguth and ~S():~ded by Commissioner Kennedy
to recommend Zoning Code Ameqd.,......lJl~pts 1 and 2 as .id~~!i{ied!.n attachment V for City
Council adoption with instruction t~::.~tit(~:[i~:().:r~~amine the"pi~~~!Dility of larger garages for
very small houses. Called for a vot~::; c6ri1rl11~~jQ~:r Frie~gerg-Nerf: Yes; Commissioner
Hoell: Yes; Commissioner Kennedy::;*::es;(:::follli!1i~~.~QH~rkosusko: Yes; Commissioner
Mosiman: Yes; Streissgutlfi:ii.Y6s; ChairrnariCockbum: Yes. The motion carried.
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Chairman
'.Meeting
A.
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C~~iriD~nfsI!ep()~t:~t~~n nl reported on the Non-motorized Transportation Plan
21~eting. FourPI.<lg~~pg Collli!1i~~ioners attended. He noted the consultants from Portland were
:t~rrific and they lia:a~~ttogeth~:t:~::great meeting. He feels Bremerton will end up with a great
w pl~.rld was impress~~:~ith the. aCtive participation of citizens. There will be more meetings on
this t9pic with a plan to!nresent to the Planning Commission in September 2007.
B.
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Directot:'~<~~.~ort: 1:pdrea Spencer, Director of Community Development, reported that
there will be;;t~:final":J.?ublic Hearing on the West Hills Annexation at the next City Council
meeting on Mar'9liit71; 2007. It's anticipated City Council will adopt an ordinance that will start a
45-day recall petiad which could result in a petition asking for a public vote on the annexation.
Andrea reviewed the costs and revenues, both current and future, of annexing that area. The City
is in the process of developing an ordinance that will allow newly annexed areas to continue to
have livestock and no garbage service; that exemption would be discontinued once the property
changed ownership or if it becomes a code enforcement issue. A Comprehensive Plan
amendment for interim zoning control is proposed to limit industrial development and to maintain
the single-family character of that area.
Community Development recently negotiated a scope of work with VIA Architecture who has
been retained as the consultant for the Downtown Regional Center's sub-area plan. Andrea
expects to present this ontion to City Council for the study session on March 28, 2007 and action
Planning Commission Meeting
March 20, 2007
Page 3 of 4
"
DRAFT FOR APPROVAL ON 4/17/07
on April 4, 2007. Stakeholder meetings should begin on April 5, 2007 with community outreach
meetings shortly thereafter.
Updated bylaws will be presented at the April meeting.
C. Old Business: None.
D. New Business: None.
Andrea Spencer, Executive Secretary
VII. Adjournment
Meeting was adjourned at 6:58 p.m. The next Regular Meeting is
Respectfully submitted by:
Approved by:
John Cockburn, Chairman
Planning Commission Meeting
March 20, 2007
Page 4 of 4
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Accessory Structure
Comparison
(All units are in square feet)
Average 2 car garage is 400
Average 6 car garage is 1,200
House Size Current Code Proposed Code
500sf + 10% of house Accessory Structure 80% of house size
not to exceed 1,200sf
500 550 Max 400
1,000 600 Max 800
1,500 650 Max 1 ,200
2,000 700 Max 1 ,200
3,000 800 Max 1,200
7,000 1,200 Max 1 ,200
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23'Cemnton. CWaj.hin9ton 98312
April 16 , 2007
Will Maulpin
President, Bremerton City Council
4610 Marine View Place
Bremerton, Washington 9/~8312
Dear Will,
We are writing to ask you to vote for the recommendation from the
planning department to increase the size of an accessory dwelling on a
residential lot from 800sq. Ft. to 1000sq. Ft.
We believe that this if in keeping with the guidelines of urban density
planned for Bremerton and is good use of city lots.
On a personal note we know of caseS where this type of dwelling is
planned for the use of aging parents who can be close to help when
needed but still independent. This also helps to meet an increasing
need in our society.
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Virginia McBride
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Duey (H. Duwain) McBride
1337 Lower Marine Dr.
Bremerton Wa. 98312
360 479-2559