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4624
CONSERVATION TECHNIX INC
Parks Recreation & Open Space Plan
Parks
LEG 12-1
03/21/2007
11/30/2007
02/15/2009
01/01/2009
PROFESSIONAL SERVICES AGREEMENT
Bremerton Parks, Recreation and Open Space Plan
The City of Bremerton ("City") and Conservation Technix, Inc. ("Consultant"), referred
to collectively as the "Parties," enter into the following Agreement for professional services:
I. Scope: The Consultant agrees to perform the services more specifically described in the
Scope of Work, dated 23 January 2007, including any attachments thereto, attached hereto as
Exhibit A, which is incorporated by reference herein. The Scope of Work may be modified only
pursuant to Section VII.G. of this Agreement. If the Scope of Work provides for unspecified
additional services such services shall only be perfonned upon the express written request of the
City. Consultant further represents that the services furnished under this Agreement will be
performed in accordance with generally accepted professional practices in effect at the time such
services are performed.
II. Term: The City and the Consultant agree that work will begin on the tasks described in
Exhibit A immediately upon execution of this Agreement. The parties agree that the work
described in Exhibit A is to be completed as provided for in the work schedule attached hereto as
Exhibit B; provided however, that additional time shall be granted by the City for excusable
delays or extra work as provided for in section IX (A) of this agreement.
III. Compensation: In consideration of the services provided pursuant to this Agreement, the
City shall pay Consultant in an amount not to exceed $61,610.00. Consultant's charges and bills
shall conform to the fee schedule attached hereto as Exhibit C and incorporated herein by this
reference.
The Consultant shall submit regular billing statements detailing work performed and
amount charged on each task or portion thereof. The descriptions shall conform to and fall
within the categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a
conforming billing statement, the City shall promptly process payment. PROVIDED,
HOWEVER, the City reserves the right to prioritize scoped work and accelerate and/or delay
work tasks under the time frame set forth in Section II herein. The Consultant's labor rates and
billing fees shall be as delineated in Exhibit C.
Consultant shall not perform work beyond the Scope of Work, nor shall be compensated
for such work, unless the Scope of Work or amount of compensation is modified pursuant to this
Agreement. Consultant shall only be compensated for additional services if requested pursuant
to Section I and, if not otherwise provided, such compensation shall be in accordance with
Exhibit C.
If a billing statement does not conform to this Agreement, the City may withhold
payment until the statement is brought into compliance. Such withholding does not relieve
Consultant of its obligations under this Agreement.
Bremerton/Conservation Technix, lnc
Bremerton Parks. Recreation and Open Space Plan - 2007
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IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed
in the Scope of Work and is performing independent functions and responsibilities within its
field of expertise. Consultant and its personnel are independent Consultants and not employees
of the City. Consultant and its personnel have no authority to bind the City or to control the
City's employees and other Consultants. None of the benefits provided by the City to its
employees, including, but not limited to, compensation, insurance, and unemployment insurance
are available from the City to the employees, agents, representatives, or sub-Consultants of the
Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of
Consultant's agents, employees, representatives and sub-Consultants during the performance of
this Agreement. The City may, during the term of this Agreement, engage other independent
Consultants to perform the same or similar work.
As an independent Consultant, Consultant is responsible for its own management. The
City's administration and enforcement of this Agreement shall not be deemed an exercise of
managerial control over Consultant or its personnel.
As an independent Consultant, Consultant is responsible for payment of all taxes and
licensing fees necessary to perform its obligations under this Agreement. These taxes and fees
include but are not limited to State industrial insurance, Business & Occupation, State
professional licensing, and City business licensing. If any taxes or fees due the City have been
declared delinquent, the City may withhold the delinquent amount, plus any additional charges
arising from the delinquency, from any payments due Consultant.
V. Indemnification: Consultant shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages,
losses or suits, including all legal costs and attorney fees, arising out of or in connection with the
performance of this Agreement, except for that portion of the injuries and damages caused by the
City's sole negligence.
The City's review or acceptance of any of the work when completed shall not be grounds
to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24.115, then, in the event ofliability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S
WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY
FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER
ACKNOWLEDGE THAT THEY HA VE MUTUALLY NEGOTIATED THIS WAIVER.
The provisions of this section shall survive the expiration or tennination of this Agreement.
BremertonlConservation Technix, Inc
Bremerton Parks. Recreation and Open Space Plan - 2007
Page 2 of6
VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Consultant, its agents,
representatives, employees, sub-consultants or sub-Consultants.
Before beginning work on the project described in this Agreement, the Consultant shall
provide a Certificate of Insurance evidencing:
1. Automobile Liability insurance with limits no less than $1,000,000 combined single
limit per accident for bodily injury and property damage; and
2. Commercial General Liability insurance written on an occurrence basis with limits no
less than $1,000,000 combined single limit per occurrence and general aggregate for
personal injury, bodily injury and property damage. Coverage shall include but not be
limited to: blanket contractual; products/completed operations/broad form property
damage; explosion, collapse and underground (XCD) if applicable; and employer's
liability; and
3. Excess Liability insurance with limits not less than 1,000,000 limit per occurrence and
aggregate.
4. Professional Liabilitv insurance with limits no less than $1,000,000 limit per
occurrence/claim.
Any payment of deductible or self insured retention shall be the sole responsibility of the
Consultant.
All required policies shall be provided on an "occurrence" basis except professional
liability insurance (if required), which may be provided on a "claims-made" basis.
The City shall be named as an additional insured on the Commercial General Liability
insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an
endorsement that is acceptable to the City, which names the City as an additional insured shall be
attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of
all the required insurance policies and endorsements. The City further reserves the right to reject
any unacceptable policies and/or endorsements.
The Consultant's Commercial General Liability insurance shall contain a clause stating
that coverage shall apply separately to each insured against whom claim is made or suit is
brought, except with respects to the limits of the insurer's liability.
The Consultant's insurance shall be primary insurance as respects the City and the City
shall be given thirty (30) days prior written notice by certified mail, return receipt requested, of
any cancellation, suspension or material change in coverage.
The City also reserves its unqualified right to require at any time and for any reason,
proof of coverage in the form of a duplicate of the insurance policy with all endorsements as
evidence of coverage.
Bremerton/Conservation Technix, Inc
Bremerton Parks. Recreation and Open Space Plan - 2007
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VII. General Conditions:
A. Reports and Information: When requested by the City, Consultant shall furnish
periodic reports and documents on matters covered by this Agreement. The reports and
documents shall be furnished in the time and form requested. Consultant shall maintain
accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to
substantiate all billed amounts.
B. Ownership and Use of Records and Documents: Original documents, drawings,
designs and reports, including those in electronic format, developed under this Agreement are the
property of the City. All written information submitted by the City to the Consultant in
connection with the services performed by the Consultant under this Agreement will be
safeguarded by the Consultant to at least the same extent as the Consultant safeguards like
infonnation relating to its own business. If such information is publicly available or is already in
Consultant's possession or known to it, or is rightfully obtained by the Consultant from third
parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise.
All data, documents and files created by Consultant under this Agreement may be stored
at Consultant's office in Portland, Oregon. Consultant shall make such data, documents, and
files available to the City upon its request at all reasonable times for the purpose of editing,
modifying and updating as necessary until such time as the City is capable of storing such
information in the City's offices. Duplicate copies of this information shall be provided to the
City upon its request, and at reasonable cost.
All documents, including all reports, drawings, specifications, computer software or other
items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service
with respect to the project and are the property of the City. Any reuse by the City for other than
the specific purpose intended will be at City's sole risk.
c. Work Performed at Consultant's Risk: Consultant shall take all precautions necessary
and shall be responsible for the safety of its employees, agents, and sub-consultants in the
perfonnance of the work hereunder and shall utilize all protection necessary for that purpose.
All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss
of or damage to materials, tools, or other articles used or held for use in connection with the
work.
D. Place of Work: The Consultant shall perform the work authorized under this
Agreement at its offices in Portland, Oregon. Meetings with the City staff as described in
Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed
upon by the parties.
E. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement
between the Parties, and the Parties acknowledge that there are no other agreements, written or
oral, that have not been set forth in the text of this Agreement.
Bremerton/Conservation Technix, Inc
Bremerton Parks. Recreation and Open Space Plan - 2007
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F. Severability: Should any part of this Agreement be found void, the balance of the
Agreement shall remain in full force and effect.
G. Modification: This Agreement may only be modified by written instrument signed by
both Parties.
H. Written Notices: All communications regarding this Agreement shall be sent to the
parties at the addresses listed below by registered or I st class mail, or by personal service, and
shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement
or such other address as may be hereafter specified in writing.
City Address
City of Bremerton
680 Lebo Blvd.
Bremerton, W A 98310
Consultant Address
Conservation Technix, Inc
PO Box 12736
Portland, OR 97212
I. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a
waiver of that provision. Waiver of any right or power arising out of this Agreement shall not be
deemed waiver of any other right or power.
J. Non-Waiver of Breach: The failure of the City to insist upon strict performance of any
of the covenants and agreements contained herein, or to exercise any option herein conferred in
one or more instances shall not be construed to be a waiver or relinquishment of said covenants,
agreements or options, and the same shall be and remain in full force and effect.
K. Compliance with Laws: Consultant shall comply with all applicable Federal, State,
and local laws in performing its obligations under this Agreement.
L. Choice of Law and Venue: This Agreement shall be interpreted according to the laws
of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement
shall be brought in Kitsap County Sup.erior Court.
M. Attorneys' Fees: In the event of litigation to enforce any of the terms or provisions
herein, each party shall pay all its own costs and attorney's fees.
N. Assignment: Any assignment of this agreement by the Contractor without the written
consent ofthe City shall be void.
VIII. Nondiscrimination: Consultant shall not discriminate in employment or services to the
public on the basis of race, color, national origin, sex, religion, age, marital status, or disability,
except for employment actions based on bona fide occupational qualification.
IX. Termination: This Agreement shall remain in force until completion and acceptance of
the services, terminated by written instrument upon mutual consent, or by the City of Bremerton
for convenience. This Agreement may be immediately terminated for cause by a Party if the
BremertonlConservation Teehnix, lne
Bremerton Parks. Recreation and Open Space Plan - 2007
Page 5 of6
other Party substantially fails to perform through no fault of the terminating Party, and the non-
performing Party does not commence correction of the failure of performance within thirty (30)
days of the terminating Party's sending notice to the non-performing Party. ,Any Notice by
Consultant shall include a report showing the status of all items listed in the Scope of Work
current through the termination date.
If the City receives reimbursement by any federal, state, or other source for work described in
Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is
cancelled or substantially reduced after the execution date of this Agreement and prior to the
completion of the work, the City may summarily terminate this Agreement.
A. Excusable Delays: The right of Consultant to proceed shall not be tenninated nor shall
Consultant be charged with liquidated damages for any delays in the completion of the work due
to: I) any acts of the federal government in controlling, restricting, or requisitioning materials,
equipment, tool~, or labor by reason of war, national defense, or other national emergency; 2)
any acts of the City, its consultants, or other public agencies causing such delay; and 3) causes
not reasonably foreseeable by the parties at the time of the execution of the Agreement that are
beyond the control and without the fault or negligence of the Consultant, including, but not
restricted to, acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED,
HOWEVER, that the Consultant must promptly notify the City within ten (10) calendar days in
writing of the cause of the delay. If, on the basis of the facts and the terms of this Agreement,
the delay is properly excusable, the City shall, in writing, extend the time for completing the
work for a period of time commensurate with the period of excusable delay.
B. Rights Upon Termination: In the event of termination, the City shall pay for all
services performed by the Consultant to the effective date of tennination, as described on a final
invoice submitted to the City. After termination, the City may take possession of all records and
data within the Consultant's possession pertaining to this project which may be used by the City
without restriction. Any such use not related to the project which Consultant was contracted to
perform shall be without liability or legal exposure to the Consultant.
CITY OF BREME N
BY~QU~O~
its: Ma1jOlr
Date: (~ 1/07
CONSULTANT
4{)
By: S ephen Duh
its: Principal
Date: 'Sl,~ 101
erto
R:\LEGAL\Contructs\FORMS\Prof slOnill Services Agreement FonTI (2003).doc
Bremerton/Conservation Technix, lnc
Bremerton Parks. Recreation and Open Space Plan - 2007
Page 6 of6
II. CONSERVATION
_ T((HMII
Exhibit" A"
23 January 2007
Wyn Birkenthal, Director
Bremerton Parks and Recreation Department
680 Lebo Blvd
Bremerton, W A 98310
RE: Bremerton Parks, Recreation and Open Space Plan
Dear Wyn:
Conservation Technix, Inc. is pleased to submit a scope of work and budget to assist the city of
Bremerton in updating its Parks, Recreation and Open Space Plan. Our firm has partnered with the
Illahee Group, Inc. to bring the strongest possible depth and breadth of experiences and skills to this
project, and the team offers a strong background in public sector planning, community outreach and
design. We are excited to participate in this process and recognize the potential for an exemplary park
and recreation planning effort that takes advantage of Bremerton's natural setting.
Project Understanding
As the largest city in Kitsap County and with its close proximity to the Olympic Peninsula and Seattle,
the city of Bremerton boasts a strong parks and recreation program with over 200 acres of park and open
space lands and quality recreation programs. With access on the Puget Sound, Bremerton offers a wide
range of recreational opportunities to its residents and visitors. The major objectives of the Parks,
Recreation and Open Space Plan are to:
EI Involve local residents to inform the plan through meaningful public outreach;
III Combine existing planning and facility information into a concise, readable format;
1!I Produce a pIan that will secure CTED and IAC approval to facilitate future grant opportunities,
and;
III Produce a final draft plan on a rimeline consistent with the city's requirements.
Scope of Work
Task 1: Project Initiation, Scoping & Management
As an initial task, we will meet with Parks staff to refine the scope of the project and hold a project kick-
off meeting, as necessary, to consider the following:
1!I Review and discuss the overall goals and objectives for project
III Refine public outreach program and identify potential meeting dates
a Discuss any concurrent city-based planning efforts underway or pending to assess need for
integration and/or coordination of efforts
III Identify contacts and relevant community stakeholders
The project planning team will work closely with staff to modify or amend the work scope, rimeline or
milestones, as needed, to ensure common expectations and a clear, mutual project understanding.
PO Box 12736
· Portland, OR 97212 ·
www.conservationtechnix.com
503-989-9345
Page 2 of 5
Bremerton Parks, Recreation & Open Space Plan
Scope of Work and Budget
Timeline:
· Completion late February
Budget:
· $4,875 (8% of total)
Task 2: Existing Facility Inventory Analysis & Plan Document Review
We will compile and review all existing print and electronic Parks and city-wide planning materials,
specifically the current Parks Plan and city comprehensive plan. We will seek to coordinate plan
development and community outreach with other pending and existing planning processes to maximize
resident involvement. Additionally, we will review the city's web site information and other materials
related to recreation programs and offerings, individual park site planning and development, the golf
course and the current department budget.
Following a park and facility tour, physical inventories of each park site will be conducted to identify
potential needs for improvement, enhancement, or renovation. Site inventory sheets and an amenities
matrix will be developed to provide insight to any existing gaps or deficiencies in the park system. A
review of recreation program offerings also will be conducted, along with a review of programs provided
by other local, public and private service providers. This information will be used to inform the needs
analysis and the development of the capital facilities component.
We will obtain pertinent GIS datasets and review past mapping products to begin to compile an updated
system inventory, along with the capability to assess acquisition and development gaps based on service
standards and community needs. GIS-based mapping will enable the team to make informed
recominendations about potential future candidate acquisition sites that maximize resource utility while
managing potential long-term development and operating costs. We will also compile demographic
information for Bremerton and its environs. This data will assist in analyzing community needs and
trends based on population and income details. A community history and profile will be completed to
summarize these findings.
Deliverable:
./ Inventory Sheets for Each Park Site
./ Park and Facility Amenities Matrix
Timeline:
· Completion late May
Budget
· $9,435 (16% of total)
Task 3: Community Outreach
A successful public involvement process is an essential element of this project. Our team offers extensive
experience in conducting, facilitating and documenting public outreach efforts. We propose a thorough
and thoughtful public comment and review process to enliven, inform and validate the Park Plan update.
PO Box 12736
· Portland, OR 97212 ·
www.conservattontechnix.com
503-989-9345
Page 3 of 5
Bremerton Parks, Recreation & Open Space Plan
Scope of Work and Budget
To foster greater community support and awareness for the Parks Plan and facilitate plan approval by the
. various reviewing agencies, we propose the following public involvement components, to be discussed in
more detail below:
a Mail and Web-based Survey
a Public Meetings for Plan visioning and review
· Stakeholder Interviews & Group Discussions
· Website content
Mail and Web-based Survey
Working closely with staff, we will develop a survey instrument to identify the community's preferences,
needs, demand and the general use of parks and recreation facilities. The survey will be prepared for mail
distribution and internet hosting. We propose a random sample of 3,000 residents using GIS-based
Assessors information for the mail survey, with reminder cards to follow. The redundant web survey will
also be linked from the city's web site and identified via press releases and community announcements.
Public Meetings
We propose to coordinate and facilitate three (3) public meetings, with logistics support from Parks staff,
and recommend the following sequence of sessions:
.
Community Meeting #1: We will present an overview of the planning process and project
purpose, elicit local insights on the future vision for the parks system, and begin to explore
program and facility opportunities. We will also use this opportunity to explore and identify with
residents any non-traditional recreation providers, local associations, and other interested parties
who might provide critical information to the plan. This session may be in coordination with the
Transportation System Plan meetings or the pending Downtown Master Plan meetings.
Community Meeting #2: We propose an informal open house session for residents to get a
project progress update and to confirm field observations about park sites and facilities.
Residents would be asked to add richness to the inventory data and matrix and begin to identify
important upgrades, expansions, or enhancement projects that could be reflected in the capital
facilities plan component.
Community Meeting #3: We will host a public session to present and review the draft Parks
Master Plan and seek critical feedback in specific areas, such as capital project priorities.
III
III
Stakeholder Interviews & Group Discussions
With guidance from Parks staff, we will conduct up to fourteen (14) individual interviews or group
discussions with staff, the Park Commission and external stakeholders to explore the strengths of and
opportunities for the program, inquire about its fmancial and programmatic challenges, and probe for
ways to clarify program goals and expand public involvement in and support for the parks and recreation
program. External stakeholders may include organized sports associations, seniors, youth, community or
civic groups, business associations such as local homebuilders or realtors, and others. Observations from
all stakeholder interviews will inform the development of the draft plan and any subsequent public
meetings.
PO Box 12736
· Pordand, OR 97212 ·
www.conservationtechnix.com
503-989-9345
Page 4 of 5
Bremerton Parks, Recreation & Open Space Plan
Scope of Work and Budget
Project Website
We will provide content for the Parks and Recreation Program web page as another means to inform
residents of the planning process and public meeting calendar, review draft materials and solicit feedback.
Deliverable:
./ Web site Content
./ Design and Implement a 3,000 piece mail survey and redundant web survey
./ 14 Stakeholder interviews and group discussion to include administration staff,
maintenance staff, Parks Commission and other external interest groups
./ Coordinate and Facilitate 3 Public Meetings
Timeline:
· Completion mid September
Budget:
· $11,505 (20% of total)
Task 4: Demand & Needs Analyses
An assessment of community demand and needs represents the core of the parks system master planning
process. With information gathered through surveys, meetings, interview and discussions, inventory
analysis, and demographics, a complete picture of the community emerges. In synthesizing this
information, we will review current park standards and benchmark the city against other comparable
cities and national goals. We will examine recent studies and regional statistics, such as the WA State
SCaRP, to develop a trend assessment uniquely-focused toward Bremerton's demographics and facility
offerings. We will interview recreation staff and review recreation program offerings to identify areas for
enhancement or areas of direct market competition with private providers.
Timeline:
· Completion early July
Budget:
· $5,700 (10% of total)
Task 5: Draft Park Plan Development
Upon review of the existing Parks Plan and other recent city planning documents, we will begin to
compile a draft Parks and Recreation Plan. Our team will gather information through stakeholder
interviews, surveys and public meetings. The draft plan will include the following elements:
· Vision, Goals and Objectives
· History & Community Profile
· Policies
· Public Involvement
· Demand and Need Analysis
· Capital Facilities Plan (including Priorities)
· Facility Inventory
· Implementation Strategies
Preliminary mapping graphics and charts will enrich this ftrst draft plan, along with trend and
demographic analysis and a discussion of economic and health beneftts. The draft plan will be circulated
for staff and Park Commission review and will be presented to the public for comment in a follow up
public meeting.
PO Box 12736
· Portland, OR 97212 ·
www.conservationtechnix.com
503-989-9345
Page 5 of 5
Bremerton Parks, Recreation & Open Space Plan
Scope of Work and Budget
With significant non-profit and public sector experience, our team is well positioned to prepare a Parks
Plan that is concise, readable, and implementable. Team effort will focUs on refining, updating and
condensing existing documentation, developing content specific to this planning effort, and compiling a
succinct initial draft.
Deliverable:
../ Draft Parks and Recreation Plan
Timeline:
II Completion early September
Budget:
II $21,190 (37% of total)
Task 6: Plan Revisions & Approvals
Upon completion of the first draft plan, we will assist Parks staff in presenting the Plan's major themes
and opportunities to the Park Commission at a regular meeting. Following the discussion and review by
the Board, we will revise the document for a second draft. To complete the project, we will prepare
documentation for the SEP A Checklist, IAC Self-Certification, and CTED notification. All planning
documents and deliverables will be provided to the City in digital format.
Deliverable:
../ Final Draft Park and Recreation Plan
./ SEP A Checklist
../ IAC Self-Certification Form, with attachments
../ CD(s) of all products developed for future reproduction
Timeline:
III Completion early November
Budget:
III $4,655 (8% of total)
We propose a total project fee of $61,610, including expenses. A complete fee estimate showing hours by
staff by task is attached. Please let me know if you have any questions or suggestions regarding this scope
proposal. Thank you.
Sincerely,
411
Stephen Duh, Principal
Conservation T echnix, Inc.
PO Box 12736
· Portland, OR 97212 ·
www.conservationtechnix.com
503-989-9345
Sremerton Parks, Recreation & Open Space Plan
Exhibit "S"
200r
February March Apn May JUne JUy August Septem eT October November uecemoer
Project Management
Project Initiation -
Refine Project Goals and Approach -
Project Team Meetings (5) . - l1li . _
Client & Team Coordination
Exlstlna Facilities Inventorv & Conditions Assessment
Park. and Facility Tour !!II
Inventory Assessment
Existing Plans Review
Demographics snd Community Profile
Mapping I
Demand & Needs Assessment
Park System Standards & Classification Review :
Park, Trail & Open Space needs assessment
Recreation programming needs assessment
Service Level Assessment
Trend Analysis
Communltv Outreach
Web site content development . . .. -
Public Meeting Notices; Press ReJeases
Survey Design & Implementation (mail with redundant web version)
Community Meetings (3) . IB
Stakeholder Intervlews (14)
Plan DeveloDment
Vision, Goals and Objectives
Historical Background & Context
Needs Assessment & Levels of Service
Acquisition and Programming Approaches
Expenditure Analysis: Capital Facilities Plan
Financing Options
Implementation Strategies -
Draft Plan Maps
Deliverable: Draft #1 Parks Plan (Internal Review) iIIJ
Deliverable: Draft #2 Parks Plan (Public Review) -
Final Plan ADDroval
Park & Recreation Commission Meetings (3) . .. a
Planning Commission Meetings (2) III !ill
Council Meeting I Study Session (1) i!II!
CTED Review & Notice of Intent to Adopt (60 day min. review)
SEPA Checklist and Determination of Nonsigniflcance
Deliverable: Final Comprehensive Plan and Maps -
Ac1lon: Council Adoption of Plan :.
lAC Self-Certification
Project Close Out ~
Pro~~v~~~a~er David Sacamano Mike Shepherd
Landscape Architect Technical Vlmter
as s ours ee Hours @ $95 Hours @ $95 Hours @ $60
I"ro ec t Managemen
rOJect nltlatlon 2.0 $ '190 1 $ 95 1 $ 95 $ 0
Refine Project Goals and Approach 3.0 $ 285 2 $ 190 1 $ 95 $ 0
Project Team Meetings (5) 32.0 $ 2,690 12 $ 1,140 10 $ 950 10 $ 600
Client & Team Coordination 18.0 $ 1,710 14 $ 1,330 4 $ 380 $ 0
Suotota ~~.U J 4,87 29 $ 2755 15 $ 1520 10 $ 600
Ex sting Facilllles Inven ory & Conditions Assessmen
ark and F aCllty our 24.0 $ 2,280 8 $ 760 16 $ 1,520 $ 0
Inventory Assessment 21.0 $ 1,995 1 $ 95 20 $ 1,900 $ 0
Existing Plans Review 16.0 $ 1,310 6 $ 570 4 $ 380 6 $ 360
Demographics and Community Profile 8.0 $ 620 4 $ 380 0 $ 0 4 $ 240
Mapping 34.0 $ 3,230 14 $ 1,330 20 $ 1,900 $ 0
:;uDtota 7U~.U ;S T,U5 33 $ 3135 60 $ 5700 10 $ 600
De mand & Needs Assessment
ark System Standards & Classification Review 2.0 $ 1,140 10 $ 950 2 $ 190 $ 0
Park, Trail & Open Space needs assessment 22.0 $ 2,090 18 $ 1,710 4 $ 380 $ 0
Recreation programming needs assessment 16.0 $ 1,520 12 $ 1,140 4 $ 380 $ 0
Service Level Assessment 6.0 $ 570 6 $ 570 0 $ 0 $ 0
Trend Analysis 4.0 $ 380 4 $ 380 $ 0 $ 0
:;UDlOta OU.U T o;7lJlJ 50 $ 4750 10 $ 950 0 $
Co mmunlly Outreach
Web site content development 10.0 $ 80 4 $ 380 2 $ 190 4 $ 240
Public Meeting Notices; Press Releases 7.0 $ 455 1 $ 95 0 $ 0 6 $ 360
Web and Mail Survey Design & Coordination 27.0 $ 2,250 16 $ 1,520 2 $ 190 9 $ 540
Survey Implementation (printing, sorting & postage fees) (flat fee) $ 2,500
Community Meetings (3) 50.0 $ 4,190 16 $ 1,520 18 $ 1,710 16 $ 960
Staff & Park Commission Interviews (8) 20.0 $ 1,900 12 $ 1,140 8 $ 760 $ 0
Stakeholder Interviews (6) 20.0 $ 1,900 16 $ 1,520 4 $ 380 $ 0
SIiOtotal 134.0 T lli505 65 $ 6175 34 $ 3230 35 $ 2100
1"1 an uevelopment
IS lon, Goa s and Objectives 18.0 $ 1;570 12 $ 1,140 2 $ 190 4 $ 240
Historical Background & Context 10.0 $ 670 2 $ 190 0 $ 0 8 $ 480
Parks Plan Documentetion
Acquisition and Programming Approaches 14.0 $ 1,330 12 $ 1,140 2 $ 190 $ 0
Needs Assessment & Levels of Service 12.0 $ 1,000 6 $ 570 2 $ 190 4 $ 240
Expenditure Analysis: Capitel Facilities Plan 32.0 $ 3,040 12 $ 1,140 20 $ 1,900 $ 0
Financing Options 12.0 $ 1,070 8 $ 760 2 $ 190 2 $ 120
Implementation Strategies 20.0 $ 1,830 16 $ 1,520 2 $ 190 2 $ 120
Draft Plan Maps 32.0 $ 3,040 8 $ 760 24 $ 2,280 $ 0
Deliverable: Draft #1 Parks Plan (Internal Review) 56.0 $ 4,690 24 $ 2,280 14 $ 1,330 18 $ 1,080
Deliverable: Draft #2 Parks Plan (Public Review) 34.0 $ 2,950 18 $ 1,710 8 $ 760 8 $ 480
suotota 24U.U J 21,19U 118 $ 11210 76 $ 7220 46 $ 2760
FI na Plan Approva I
arK & ~ecrea Ion \,;ommlsslon Meetings 3) 18.0 $ 0 10 $ 950 8 $ 760 $ 0
Planning Commission Meetings (2) 5.0 $ 475 5 $ 475 $ 0 $ 0
Council Meetings (1) 3.0 $ 285 3 $ 285 $ 0 $ 0
CTED Review & Notice of Intent to Adopt (60 day min. review) 1.0 $ 95 1 $ 95 $ 0 $ 0
SEPA Checklist and Determination of Nonsignificance 6.0 $ 570 6 $ 570 $ 0 $ 0
lAC Self-Certification 2.0 $ 190 2 $ 190 $ 0 $ 0
Deliverable: Final Comprehensive Plan and Maps 14.0 $ 1,330 4 $ 380 10 $ 950 $ 0
:;UDtota 49.0 $ 4,655 31 $ 2945 18 $ 1710 0 $
~jIi!x~ii;:'? ~:$;:f:{0if~1!t 1$ 30,970 $ 20,330 $ 6,060
Exhibit "e"
PROPOSAL BASE BID
$ 4,250
f~?~~:;:W~i~;2~Qi
Planning $
Expe~ses $
ou" ~
57,360
4,250
","