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HomeMy WebLinkAbout4435 c ; Vendor Subject Department Status Code Amount Begin Date End Date Review Date Insurance Comments Contract Number 4435 WA STATE Computers GL $ AL $ E&O $ Insurance Total $ Insurance Review Date COURTS, ADMINISTRATIVE OFFICE OF Purchasing - Cooperative - Personal Info Svcs GOV File Class LEG 12-1 $ 04/01/2004 12/31/2004 02/15/2006 VAULT 01/01/2006 STATE OF WASHINGTON INTIc;RLOCAL COOPERATIVE AGREEMENT ICA-2004-643 BETwlsEN THE ADMINISTRATIVE OFFICE OF THE COURTS THE CITY OF BILEMERTON THIS AGREEMENT is made and entered into by and between the Administrative Office of the Courts, 1206 Quince Street SE, PO Box 41170, Olympia, WA 98504~1170, hereafter referred to as "AOC", and the City of Bremerton, Washington, hereafter referred to as the "CITY", for and on behalf of the Bremerton Municipal Court, 239 4th Street, Bremerton, WA 98337-1875, hereafter referred to as the "COURT", pursuant to the authofity granted by Chapter 39.34 RCW, Lnterlocal Cooperation Act. L PURPOSE: The AOC, the courts of the state of Washington, and the cities of Wa~shington share a vital interest in providing personal computers for the municipal courts. 2. RESPONSIBILITIES: 2.1 The AOC will: 2.1.1 Provide funds to reimburse the CITY for costs associated with the purchase of 1 desktop personal computer pursuant to Subsection 4.1 below. 2.1.2 Provide specifications for the personal computer. The funding provided by AOC shall be only at the level required for the purchase of 1 desktop personal computer precisely meeting the provided specificafons and no more. Those specifications are set forth in Exhibit "A" attached. Should the CITY acquire a desktop personal computer which exceeds the provided specifications, tg~e CITY shall be responsible fok that portion of the acquisition costs associated with those aspects of the hardware which exceed the specifications. 2.2 The CITY will: 2.2.1 Ensure the desktop personal computer meets or exceeds the specifications provided by the AOC, Exhibit "A". 2.2.2 Be responsible for all costs not reimbursed by the AOC pursuant to Subsection 4.2 below. 2.2.3 Submit an invoice to the AOC pursuant to Subsection 4.2 below. 2.2.4 Submit, with the invoice, a completed copy of Exhibit "B" supplying the specifications of the purchased PC in column E. 2.3 The COURT will: 2.3.1 Work with the CITY to ensure timely completion of the reqLfired ]personal computer purchase. 1 2.3.2 Act as a liaison between the AOC and the CITY regaxding personal computer specifications and requirements. 3. TERM OF AGREEMENT: The tema of this Agreement shall be from April 1, 2004 through December 31, 2004 unless sooner terminated pursuant to Section 7 of this Agreement. 4. MANNER OF FINANCINO. 4.1 The AOC shall: 4.1.1 Provide limited reimbursement to the CITY for expenditures by the CITY and/or COURT in conjunction with the purchasing of 1 personal desktop computer. The reimbursement under this agreement shall be at the rate of $1,500 for the desktop personal computer or actual cost, whichever is less, plus taxes. 4.1.2 Make payment upon receipt of an invoice from the CITY detailing the actual amount expended by the CITY and/or COURT for the desktop personal computer. Payment will be considered timely if made by the AOC x~ithin 30 days of receipt of said invoice. 4.2 The CITY shall: 4.2.1 Submit an invoice to the AOC for reimbursement in accordance with Subsection 4.1 above. The invoice must detail the costs for which the CITY is seelm~g reimbursement. Supporting documentation, including the purchased computer's specifications, must be attached to the invoice. To receive reimbursement, the CITY must submit the invoice to hOC no later than August 31, 2004. 4.2.2 Be responsible for all costs and expenses associated with the purcha:se of 1 desktop personal computer in excess of the amount reimbumed by lite AOC pursuant to Subsection 4.1 above including, but not limited to, installation and all on-going operational and maintenance costs. &3 The COURT shall certify that the invoice represents the purchase of a desktop personal computer. 5. ADMINISTR$xTION: The following individuals axe designated as representative~; of the respective parties. The representatives shall be responsible for administration of this Agreement and for coordinating and monitoring perfonmance under this Agreement. In the event such representatives are changed, the party making the change shall notify lite other party. 5.1 The CITY's representative shall be 5.2 The COURT's representdtive shall be Jonna Koehn. 5.3 The AOC's representative shall be Christine R. C. Winslow, Infrastructure Project Coordinator. 2 6. TREATMENT OF ASSETS AND PROPERTY: The CITY shall be the owner of any and all fixed assets or personal property iointly or cooperatively, acquired, owned, or disposed of pursuant to this Agreement. 7. TERMINATION: Either party may terminate this Agreement upon thirty (30) days written notice to the other party. If this Agreement is so terminated, the parties shall be liable only for perfonmance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of temamafion. 8. CHANGES, MODIFICATIONS. AMtgNDMENTS AND WAIVERS: This Agreement may be changed, modified, amended or waived only by written agreement executed[ by the parties hereto. Waiver of any breach of any term or condition of this Agreement shall not be considered a waiver of any prior or subsequent breach. 9. SEVERABILITY: If any provision of this Agreement, or any provision of any document incorporated by reference shall be held invahd, such invalidity shall not affect the other provis/ons of this Agreement which can be given effect without the invalid provisiort and to this end the provisions of this Agreement are declared to be severable. 10. ENTIRE AGREEMENT: This Agreement contains all the terms and conditions agreed upon by the parties. All exhibits incorporated herein by reference are attached. No other understandings, oral or otherwise, regarding the subject matter of tiffs Agreement shall be deemed to exist or to bind any of the parties hereto. 11. EXECUTION: We, the undersigned, agree to the terms of the foregoing Agreement. THE CITY OF B1LEiVI~RTON, Washington STATE OF WASHINGTON ADIvffNISTIKATIVE OFFICE com Sign~tu, te/Title ! ~hn Lynch, Cff~racts Manager Date APPROVED AS TO FORM ONLY BY: APPROVED AS TO FORM ONLY BY: BKEMERTON CITY ATTORNEY STATE OF WASHINGTON OFFICE OF Tlq~ ATTORNEY GF~ER_A.L S~gnamre