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+ Contract Number 4221 +
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+Vendor Name URS CORPORATION AMERICA +
+Subject CONSTRUCTION MANAGEMENT - CALLOW BASIN +
+Department ENGINEERING +
+Status Code PRO +
+ Amount $278496.00 +
+ Begin Date 10/29/2001 +
+ Insurance End Date 06/30/2003 +
+ Type Amount Review Date 02/15/2006 +
+ Press F1 for GL $2000000.00 +
+ valid insuranceAL $1000000.00 +
+ type codes E&O $1000000.00 +
+ Insurance Total $4000000.00 +
+ Insurance Review Date 04/01/2006 +
+ +
+ Comments AMENDMENT #1-3/04 CANCELLED DUE TO LACK OF FUNDING +
+ VAULT 01/01/2006 +
+ +
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AMENDMENT NO.1
TO
PROFESSIONAL SERVICES AGREEMENT
FOR
CONSTRUCTION MANAGEMENT SERVICES
The City ofBremerton, Washiogton, (the "City"), and URS Construction Services, ("Consultant") have
entered into a PROFESSIONAL SERVICES AGREEMENT, hereinafter referred to as AGREEMENT for
a project described as the Callow Basin Priority 5 Storm Separation Project.
This AMENDMENT NO.1 modifies the Scope of Work and Budget set forth in the AGREEMENT dated
October 29,2001, as follows:
The Scope of Work shall be modified to add additional scope items as outlined in the attached Amendment
No.1, Exhibits D and E.
The Compensation for services shall be increased by $201,550 and the total fees under this Agreement shall
not exceed Four Hundred Eighty Thousand Forty Seven Dollars ($480,046.)
Except as herein modified, the terms of the AGREEMENT shall remain in full force and effect.
In WITNESS WHEREOF, the parties hereto have executed the AMENDMENT NO.1 to the Professional
Services Agreement the date and year indicated.
By.
For URS Construction Services, dated this ! 2--
For the City of Bremerton, dated tbiJ;
daYOf----::e..200Q ()
By. ~,b1L--
Cary ozernan,Mayor
APPROV~~O 5~M'
fitomey
-
-,
~
~
RECEIVED FOR FILING:
Kathleen McCluskey, City Clerk
AMENDMENT NO.1
EXHIBIT D
City of Bremerton
Construction Management Services
WB-6 PUMP STATION
SCOPE OF SERVICES
I. GENERAL DESCRIPTION
The purpose of this Contract is for URS Construction Services, a division ofURS Corporation
America, to provide preconstruction and construction phase consultant services to the City of
Bremerton Public Works & Utilities for the WB-6 Pump Station Project. It is understood that this is
a federally funded EP A project which requires support documentation.
II. CONSULTANT'S RESPONSffiILITIES
Consultant to provide level of effort consistent with budget identified in Exhibit E and as identified by
the following tasks:
1. ASSUMPTIONS
A. The level of effort consistent with budgets identified in Exhibit E and identified by the tasks
herein are based on verbal information provided by the City of Bremerton, the Construction
Schedule provided by the City of Bremerton dated December 14, 2001 and project
documents consisting of drawings and specifications for the WB-6 Pump Station prepared
by Montgomery Watson Harza dated January 2001.
B. The estimated period of performance by URS Construction Services for the project is
February 28, 2002 to December 31, 2002.
C. Quality control specialty testing and inspection required for the proj ect will be scheduled
and coordinated by URS Construction Services. All QC specialty testing and inspection
shall be performed by others and costs of such testing and inspection shall be borne by the
City.
D. The Contractor will work 40-hours per week during the construction phase of the project.
2. TASKS
A. TASK 310 - PRECONSTRUCTION PHASE ASSISTANCE
a) SPECIFIC ACTIVITIES
. Review of completeness and accuracy of issued bid documents.
. Other assistance shall be at the direction of the City's Project Manager and may include:
input on addenda issues and planning for and attendance at prebid meetings.
City afBremerton
1
Construction Management Services
b) PRODUCTS
· Written comments of issued bid documents review.
· Written addenda information at the direction of the Project Manager.
B. TASK 530 - CONSTRUCTION MANAGEMENT/ADMINISTRATION
a) SPECIFIC ACTIVITIES
· Implement project documentation and tracking systems for submittals, RFCs, WCDs,
change orders, correspondence and project contacts.
· Manage preconstmction planning activities inchiding preconstruction conference,
critical time sensitive submittals, policies and procedures, and scope review.
· Preside at weekly coordination meetings with the Contractor, City staff, and others.
Meetings will occur on a weekly basis.
· Coordinate and track Contractor transmittal of submittals and Requests for
Clarification, and report status at coordination meetings. Additional written comments
to Contractor submittals and RFCs may be necessary to state the appropriate course of
action to be taken.
· All submittal information shall be forwarded either to the City or the City's design
consultant for review and approval within 24-hours of receipt by URS Construction
Services from the Contractor.
· Review monthly progress payments submitted by Contractor and transmit to City for
payment.
· Prepare ongoing URS monthly status reports and invoices. Status reports to include
comparison of budget cost of construction management work versus actual cost of
construction management work performed for all activities associated with the Project,
and identification of construction issues which may have an impact on the project.
· Coordinate with City Utility (Water/Sewer/Storm/Traffic) Operations during tie-ins,
repairs, traffic detours, and other issues resulting from the construction.
· Notify Puget Sound Naval Station (PSNS) and Kitsap Transit of construction related
traffic revisions on Callow Avenue and Rodgers Street. With the exception of
emergency closures all notifications shall occur at least 48 hours prior to any street
closure, street reopening, or major traffic revision.
b) PRODUCTS
· Project documentation system and database.
· Meeting agenda and minutes ofpreconstruction and coordination meetings.
· Database reports of outstanding submittals, KFCs, WCDs, and change orders for
distribution at project meefmgs for discussion.
· Monthly URS invoices and status reports.
C. TASK 540 - CONSTRUCTION CONTRACT ADMINISTRATION
a) SPECIFIC ACTIVITIES
· Act as daily point of contact with the Contractor, and monitor progress quality and
quantity of work on a daily basis.
· Assemble documentation from the Contractor, Design Team, and other project
participants as required to issue changes to the contract. Prepare cost estimates, and
justifications for changes, prepare correspondence to Contractors related to issuing
City of Bremerton 2 Construction Management Services
proposed change orders and requesting cost proposals. Lead change order negotiations
with the Contractor if requested, prepare negotiation notes, prepare NTP letters and
letters confirming negotiated prices. Prepare amendment to construction contract
reflecting cost changes and transmit to the City's Project Manager.
· Review specifications and drawing requirements.
· Prepare and respond to project correspondence.
· Resolve/facilitate decisions on day-to~day project issues, as well as design and contract
issues with the Design Team, Contractor and City.
· Verify that Contractor maintains updated record drawings.
· Verify that copy of all permits are maintained on site.
· Review Contractor's baseline and updated CPM schedules. Review will include the
comparing of the Contractor's current updated CPM schedule with their previous
schedule, and in some cases the updated CPM schedule compared aga'mst the baseline
schedule. Items to be compared include changes to the schedule, contained milestones
vs. contractual milestones, the critical path and it's impact up on the project, and
schedule as-built information vs. field observed conditions.
b) PRODUCTS
· Written documentation pertaining to proj eot issues.
· Documentation and cost estimates for change orders.
· Written correspondence, as needed, to Contractor's CPM schedule.
· Written amendments to construction contract reflecting cost changes if required.
D. TASK 730 - INSPECTION SERVICES
a) SPECIFIC ACTIVITIES
· Verify that contractual QA and inspection services included in Design Team contracts
are performed.
· Monitor work methods and products; verify compliance with project documents and
coord'mate findings with Design Team and the City.
· Monitor materials and equipment; verify compliance with proj eot documents and
coordinate findings with Design Team and the City.
· Monitor material and equipment quantities installed by the Contractor.
· Monitor schedule progress.
· Serve as point of contact for quality control testing services.
· Prepare daily progress and activity report.
· Conduct quality control meetings.
· Develop punch lists.
· Take, catalog and m~mtain construction progress photographs.
b) PRODUCTS
· Daily progress and activity report.
· Punch lists.
· Construction photographs.
E. TASK 910- PROJECT CLOSEOUT
a) SPECIFIC ACTIVITIES
· Conduct final inspection with City staff and Design Team to establish fmal punch list.
Ciiy of Bremerton 3 Construction Management Services
· Monitor and verify completion of punch list items.
· Make recommendations for substantial completion to the City.
· Verify submittal of specified warranties and coordinate warranty issues.
· Review the Contractor's record drawing information for inclusion of all project related
changes requiring as-built documentation.
· Coordinate transmittal of Contractor's record drawing information.
· Make recommendation of final completion and acceptance to the City.
Transmit all URS maintained project files and documentation to the City at completion
of the project.
b) PRODUCTS
· Issuance of recommendation of Substantial Completion to the City.
· Transmit Contractor's record drawing information to the City.
· Issuance of recommendation for Final Completion and Acceptance to the City.
· Transmit URS maintained project files, project construction documents, construction
photographs, correspondence, and etc. to the City.
Ill. OWNER'S RESPONSIBILITIES
1. City of Bremerton shall appoint an Owner's Representative with respect to work to be performed
under this Agreement. Owner's Representative shall have complete authority to transmit
instructions, receive information and interpret and define City of Bremerton policies. URS
Construction Services shall be entitled to rely on representations made by Owner's
Representative unless otherwise directed in writing by the City.
2. City of Bremerton shall be responsible for all final bid document preparation, reproduction and
mailings required for project, and rna'retain all required plan holder lists.
3. Provide access to City Facilities as needed to complete the work at reasonable hours.
4. Provide operating, maintenance and existing design data and drawings for existing facilities as
needed.
5. Provide City employed survey crew as needed to verify Contractor work and to set temporary
bench mark controls for use by URS Construction Services.
6. Provide URS Construction Services one full-size set and two half-size sets of contract drawings,
two copies of the contract specifications, two copies of issued addenda and one copy of the
executed contract between the City and the Contractor.
City of Bremerton 4 Construction Management Services
AMENDMENT NO. 1
EXHIBIT E
City of Bremerton
Construction Management Services
WB-6 PUMP STATION
COMPENSATION
Compensation for Consultant's services under this Contract shall be on a Cost Plus Fixed Fee basis but
not to exceed the Total Price without prior wr/tten approval fxom the City as shown in Table E-1. The
Total Price is the sum of Cost and Fixed Fee plus Cont'mgency and shall be the compensation for the
Scope of Services as shown in Exhibit D. The estimated staff hours budgeted for this project is as
shown in Table E-2.
Cost shall include Direct Labor Cost, Indirect Costs and Other Direct Costs (ODCs). Cost shall be an
amount equal to Direct Labor Cost times a factor of2.11 plus Other Direct Costs (ODCs).
Direct Labor Cost shall mean salaries and wages, (basic and overtime) paid to all personnel for time
worked directly on the project. Direct Labor Costs may be adjusted annually by the Consultant upon
30 days written notice to the City. Labor rate changes shall not alter the stipulated "not to exceed"
amount or the fixed fee.
Indirect Costs shall include overhead, taxes and other indirect project administrative costs.
Additional Services is an allowance to cover unforeseen costs, and requires prior written authorization
from the City for expenditure.
Fixed Fee shall mean a fixed amount of fee that is added to the Cost. The Fixed Fee for all tasks
included in the Scope of Services shall be at a rate often point six percent (10.6%) on the Cost
excluding Other Direct Costs (ODCs). The Cost may vary, but the Fixed Fee shall remain the same
provided the Scope of Services does not change. The fixed fee will be prorated and paid monthly in
proportion to the project work satisfactorily completed. A payment for an individual month shall
include that portion of the fixed fee allocable to the project work satisfactorily completed during the
month and not previously paid (e.g. pro-rated in accordance with the amount spent to-date). Any
portion of the fixed fee not previously paid in the monthly payments shall be included in the final
payment.
Other Direct Costs (ODCs) shall mean the actual expenses incurred directly or indirectly in
connection with the project including, but not limited to, the following:
I. Travel expenses when traveling in connection with the project. Automobile
transportation shall be reimbursable at the current rate published by the Internal
Revenue Service.
2. Postage and other shipping charges.
3. Telephone monthly charges; local and long distance.
4. Office supply charges.
City of Bremerton ] Construction Management Services
5. Sales tax, excise tax, or gross receipts tax that may be imposed on this Agreement.
6. Bremerton office rent and utilities.
7. Data processing software and hardware, pre-approved by the City.
8. Other direct costs related to the work.
Charges for Other Direct Cost expenses incurred by the Consultant are estimated in Table E-2.
Snbeonsultant Costs shall be at their cost to Consultant plus a 10% fee.
Monthly invoices shall be submitted to the City for work performed subsequent to work covered by all
previously submitted invoices and shall be computed pursuant to the rates and limitations set forth
above. A portion of the total fixed fee will be included in each invoice in proportion to the total costs
expended for that period.
The approximate distribution of costs with respect to the tasks are presented in Table E~2. Consultant
may adjust the distribution of compensation between individual tasks of the work noted herein to be
consistent with services actually rendered, but shall not exceed the total estimated compensation
amount without pr/or written approval from the City.
City of Bremerton 2 Cons~'uction Management Services
EXHIBIT E
TABLE E-1
Summary of Estimated Costs
City of Bremerton
WB-6 Pump Station
Construction Management Services
Item Amount
Direct Labor ' $ 75,633
Indirect Labor t $ 83,945
l'otal Labor Cost , $ 159,578
Fixed Fee2 i $ 16,915
Other Direct Costs (ODCs) ,! ~i $ 10,057
Additional Services ~ ! $ 15,000
Total Estimated Price $ 201,550
1 Based on 110.99% of URS Direct Labor
2 Based on 10.6% o£Total Labor Cost
City of Bremerton Construction Management Services
PROFESSIONAL SERVICES AGREEMENT
URS Construction Services
THIS AGREEMENT, for reference purposes only, is dated the ~ day of
(~,gi~A.~_, 2001, and is entered into and between the of
by
City
Bremerton,
a
municipal
corporation (hereinafter referred to as "City" and "Owner") and URS Corporation America
(hereinafter referred to as "Consultant" and "URS Construction Services").
WITNESSETH:
1. SCOPE: Consultant agrees to provide Construction Management Services as described
in the Scope of Work attached hereto and incorporated herein by this reference as Exhibit "A".
2. TERM: Contract shall commence on the date of this agreement and will terminate on
June 30, 2003, unless otherwise extended by the City, or unless earlier terminated pursuant to the
terms of paragraph 10.
3. COMPENSATION: City shall pay Consultant compensation as follows:
Total fees under this Agreement shall not exceed two hundred seventy-eight thousand four
hundred and ninety six ($278,496.00) dollars. Charges for services shall conform to the fee schedule
attached hereto and incorporated herein as Exhibit "B".
Consultant shall submit regular statements describing the services rendered with a
breakdown for work completed as authorized under this Agreement. The City, upon receipt of
the completed statement, shall promptly process said claim for payment. If City objects to all or
any portion of any invoice, City shall notify Consultant of the objection within fifteen (15) days
from the date of receipt of the invoice, give reasons for the objection, and pay that portion of the
invoice not in dispute.
If City fails to pay Consultant within sixty (60) days of receipt of invoice, Consultant may
suspend further performance until payments are current. Consultant will return to work on the
Project only when the unpaid balance has been paid in full to Consultant. If City non-payment
continues for a period of six (6) months or longer, Consultant reserves the right to terminate this
Agreement and pursue all legal and equitable remedies to collect full payment from City.
Additional services which may be requested by the City will be paid for by the City at the
rates set forth in Exhibit B, which sum may exceed the "not to exceed" amount set forth above.
4. RELATIONSHIP OF PARTIES: The parties understand and agree that URS
Construction Services is a firm skilled in matters pertaining to Construction Management and will
perform independent functions and responsibilities in the area of its particular field of expertise.
Consultant and its personnel shall act as independent contractors and not employees of the City. As
such they have no authority to bind the City or control employees of the City, contractors, or other
PROFESSIONAL SERVICES AGREEMENT - 1 -
URS-CM PSA - 9/4/01
entities within the performance of these duties. Consultant shall work under the direction of the
Director of Public Works & Utilities or his designee.
5. INDUSTRIAL INSURANCE: Consultant agrees to provide for State industrial
insurance coverage for its personnel as required by State law.
6. LICENSE AND TAXES: Consultant shall possess a current Bremerton Business
License and any regulatory license required to fulfill Consultant's obligations under this Agreement.
B & O taxes shall be paid when due and Consultant, by this Agreement, assigns any payments due
under this Agreement to the City Clerk for payment of such taxes that have been declared delinquent.
7. INSURANCE AND HOLD HARMLESS: Consultant shall provide professional
liability or errors and omissions insurance of $1,000,000 per claim and comprehensive general
liability insurance, including bodily injury and property damage, of at least $1,000,000 per
occurrence. The City shall be named an additional insured on the comprehensive general liability
insurance policy.
The Consultant shall indemnify and hold the City, its employees, and elected and appointed
officers harmless from any and all claims of whatever kind or nature, arising directly or indirectly
from actions or inactions of the Consultant, its officers, employee or subconsultants, arising directly
or indirectly from the Consultant's negligent performance or failure to perform its duties under the
terms of this Agreement.
If a claim is made that both parties are responsible for ail or a portion of damages alleged to
have been sustained as a result of acts or omissions of the parties hereto, then the above referenced
indemnity and hold harmless provision shall apply only to the extent of the proportion of liability
attributable to the indemnifying party. If liability is not or cannot be apportioned, then the parties
shall be responsible for their own costs and attorneys fees incurred in the matter and shall indemnify
and hold the other party harmless for one half of any amount awarded by the Court or other decision
making body with jurisdiction as a result of the alleged acts or omissions.
Except for damages caused by the sole negligence of the City, the Consultants obligation
under this section, the provisions of the preceding paragraph notwithstanding, shall include, but not
be limited to:
A. the duty to promptly accept tender of defense and provide defense to the City at
Consultant's expense;
B. the duty to indemnify and defend the City from any claim, demand, and/or cause of
action brought by or on behalf of any of the Consultant's or subconsultants' employees or agents.
The foregoing duty is intended to constitute a waiver of the Consultant's immunity under
Washington's Industrial Insurance Act (Title 51 RCW), with respect to the City only, and only to the
extent necessary to provide the City with a full and complete indemnity and defense of claims made
PROFESSIONAL SERVICES AGREEMENT -2-
by the Consultant's or subconsultants' employees.
C. in the event that the City incurs attorney fees and/or costs in the defense of claims for
damages within the scope of this paragraph, such fees and costs shall be recoverable from the
Consultant.
8. GENERAL CONDITIONS:
a. Reports and Information - Consultant, at such times and in such forms as the City may
require, shall furnish the City such reasonable periodic reports and documents as it may request
pertaining to the work or services undertaken pursuant to this Agreement, the costs and obligations
incurred or to be incurred in connection therewith, and any other matters covered by this Agreement.
Consultant will maintain accounting records in accordance with generally accepted accounting
principles and practices to substantiate all invoiced amounts.
b. Entire Agreement - This Agreement constitutes the entire agreement between the parties
and both parties acknowledge that there are no other agreements, written or oral, that have not been
fully set forth in the text of this Agreement. There are attached hereto and incorporated by reference
as part of this Agreement Exhibits "A, B and C".
c. Amendments - The parties hereby further agree that this Agreement cannot be amended or
modified without the whtten concurrence of both parties.
d. Notices - Any notices required to be given by the City to Consultant or by Consultant to
the City shall be in writing and delivered to the parties at the following addresses:
City Clerk URS Corporation America
239 Fourth St. Brian Russell
Bremerton, WA 98337 Manette Plaza
1100 Wheaton Way, Suite B
Bremerton, WA 98310
e. Waiver - Failure to insist upon strict compliance with any terms, covenants or conditions
of this Agreement shall not be deemed a waiver of such, nor shall any waiver or relinquishment of
such right or power at any time be taken to be a waiver of any other breach.
f. Compliance with State, Local and Federal Laws - Consultant agrees to comply with all
applicable local, state and federal laws in performance of all services under this Agreement.
g. Applicable Law; Venue - This Agreement shall be construed and interpreted in accordance
with the laws of the State of Washington and, in the event of dispute, the venue of any action brought
hereunder shall be in Kitsap County Superior Court.
h. Attorney Fees - The substantially prevailing party in any litigation arising hereunder shall
PROFESSIONAL SERVICES AGREEMENT -3-
URS CM PSA 9/4/01
be entitled to its reasonable attomey's fees and court costs, including appeals, if any.
9. NONDISCRIMINATION: Consultant shall not discriminate in employment or services
to the public on the basis of race, color, national origin, sex, religion, age, marital status or disability,
except employment actions based on a bona fide occupational qualification.
10. TERMINATION: ThisAgreementmaybeterminatedbyeitherpartyforconvenience
upon thirty (30) days' written notice to the other party, or for cause if either party fails substantially to
perform through no fault of the other and does not commence correction within five (5) days of
written notice and diligently completes the correction thereafter. Upon such termination, City will be
entitled to reports showing the status of all matters upon which Consultant is advising the City as of
the effective date of termination.
11. STANDARD OF PERFORMANCE: The standard of care for all professional
engineering and related services performed or furnished by Consultant under this Agreement will be
the care and skill ordinarily used by members of Consultant's profession practicing under the same
or similar circumstances at the same time and in the same locality.
12. CONSTRUCTION PROCEDURES: Consultant's observation or monitoring of
portions of the work performed under construction contracts shall not relieve the contractor from its
responsibility for performing work in accordance with applicable contract documents. Consultant
shall not control or have charge of, and shall not be responsible for, construction means, methods,
techniques, sequences, procedures of construction, health or safety programs or precautions
connected with the work and shall not manage, supervise, control or have charge of construction.
Further, Consultant shall not be responsible for the acts or omissions of the contractor or other
parties on the project. The provisions of this paragraph are not intended to relieve the Consultant of
its duty to perform Construction Management Services within the standard of care of that discipline
recognized in the construction industry for the greater Seattle-Bremerton metropolitan area.
If cultural resources are encountered during construction, Consultant shall stop all construction
activity and notify the City Engineer, the Envirnonmental Protection Agency, and the
Washington State Historical Preservation Office.
13. RE-USE OF DOCUMENTS: All documents, including all reports, drawings,
specifications, computer software or other items prepared or furnished by Consultant pursuant to this
Agreement, are instruments of service with respect to the project and are property of the City. Any
reuse by the City for other than the specific purpose intended will be at City's sole risk and without
liability or legal exposure to Consultant, and City will defend, indemnify and hold harmless
Consultant from all claims, damages, losses and expenses, including attorney's fees, arising or
resulting therefrom. Unless otherwise specified in the exhibits, the format for documents and work
products shall be in Microsoft Office 2000 software, AutoCAD2000, and SureTrack 3.0.
14. HAZARDOUS MATERIALS: City represents to Consultant that, to the best of its
PROFESSIONAL SERVICES AGREEMENT -4-
I/RS CM PSA 9/4/01
knowledge, no hazardous materials are present at the project site. However, in the event hazardous
materials are known to be present, City represents that it has disclosed to Consultant the existence of
all such hazardous materials, including but not limited to asbestos, PCB's, petroleum, hazardous
waste, or radioactive material located at or near the project site, including type, quantity and location
of such hazardous materials. It is acknowledged by both parties that Consultant's scope of services
do not include services related in any way to hazardous materials. In the event Consultant or any
other party encounters undisclosed hazardous materials, Consultant shall have the obligation to
notify City and, to the extent required by law or regulation, the appropriate governrnental officials,
and Consultant may, at its option and without liability for consequential or any other damages to
City, suspend performance of services on that portion of the project affected by hazardous materials
until City: (i) retains appropriate specialist consultant(s) or contractor(s) to identify and, as
appropriate, abate, remediate, or remove the hazardous materials; and (ii) warrants that the project
site is in full compliance with all applicable laws and regulations. City acknowledges that
Consultant is performing professional services for City and that Consultant is not and shall not be
required to become an "arranger," "operator," "generator," or "transporter" of hazardous materials,
as defined in the Comprehensive Environmental Response, Compensation, and Liability Act of 1990
(CERCLA), which are or may be encountered at or near the project site in connection with
Consultant's services under this Agreement. If Consultant's services hereunder cannot be performed
because of the existence of hazardous materials, Consultant shall be entitled to terminate this
written notice.
Agreement for cause on 30 days
indicated.IN WITNESS WHEREOF the parties hereto have ex?ec/~d t~eement th~ and year
URS Co~r~ra~n Amerir~
Date:
~/Viad[mirI~-'~ak, E~ecutive Vice President
CITY OF BREMERTON
Lyrm S. Horton, Mayor
Department.al Appr. ov~.
W. irector of
AP~O~' Public Works & Utilities
PROFESSIONAL SERVICES AGREEMENT -5-
URS CM PSA 9/4/01
RECEIVED FOR FILING:
KATHLEEN L. McCLUSKEY,~ITY CLERK
PROFESSIONAL SERVICES AGREEMENT -6-
URS CM PSA - 9/4/01
EXHIBIT A
CITY OF BREMERTON
CALLOW BASIN PRIORITY 5 STORM SEPARATION PROJECT
CONSTRUCTION MANAGEMENT SERVICES
SCOPE OF WORK
I. GENERAL DESCRIPTION
The purpose of this Contract is for URS Construction Services a division of URS Corporation
America to provide design and construction phase consultant services to the City of Bremerton
Public Works & Utilities for the Callow Basin Priority 5 Storm Separation Project. It is
understood that this is a federally funded EPA project which requires support documentation.
II. CONSULTANT'S RESPONSIBILITIES
Consultant to provide level of effort consistent with budget identified in Exhibit B and as
identified by the following tasks:
1. ASSUMPTIONS
A. The level of effort consistent with budgets identified in Exhibit B and identified by the
tasks herein are based on information provided by the City of Bremerton and
preliminary design drawings for the Callow Basin Priority 5 Storm Drainage Separation
project prepared by HDR Engineering.
B. That portion of the project approximately between Burwell Street and 9th Street along
Callow Avenue is to be performed as "Night Time Construction" between 9:00 P.M.
and 6:30 A.M.
C. The estimated period of performance for the project is as shown in Exhibit C of the
agreement.
D. Quality control testing required for the project will be scheduled and coordinated by
Consultant. The testing shall be performed by an independent accredited testing
laboratory and costs of such inspection shall be borne by the City.
City of Bremerton 1 Construction Management Services'
2. TASKS
A. TASK 300 - PRECONSTRUCTION CONTRACT ADMINSTRATION
a) SPECIFIC ACTIVITIES
SUBTASK 302
· Participate in design review meetings and provide input on design issues and
progress.
· Support the City with as-requested assistance in the review and evaluation of the
project design.
· Provide a constructablity review and quality assurance check of the project drawing
and specification package, and general requirements of the construction bid
documents at the 75% design level of completion. The constmctablity review and
quality assurance check review comments shall be prepared by URS Construction
Services and submitted to the City.
· Prepare a pre-bid construction schedule at the 90% level of completion.
· Assistance to the City during the bid period shall be at the direction of the City's
Project Manager and may include input on addenda issues, preparation for and
attendance at prebid meeting, responding to bidders questions, review and evaluation
of bidders, performance of reference checks, and assistance with contract award
processing.
b) PRODUCTS
SUBTASK 302
· Written comments of constmctablity review and quality assurance check.
· Pre-bid construction schedule in text format and electronic media.
· Written minutes ofprebid meeting.
B. TASK 510 - PROJECT MANAGEMENT/ADMINISTRATION
a) SPECIFIC ACTIVITIES
· Implement project documentation system and tracking systems for submittals, RFIs,
change orders, correspondence and project contacts.
· Manage preconstruction planning activities including preconstmction conference,
and assisting Contractor with development of schedule, review of critical time
sensitive submittals, policies and procedures, and scope review.
· Participate in coordination meetings with the Contractor, City staff, and consultants.
Meetings will be scheduled in advance and shall occur on a regular basis.
· Coordinate and track Contractor transmittal of submittals and Requests for
Information, and report status at coordination meetings. Additional written
comments to Contractor submittals and RFIs may be necessary to state the
appropriate course of action to be taken.
· Review monthly progress payments submitted by Contractor and transmit to the City
for payment.
City of Bremerton 2 Construction Management Services
· Prepare ongoing monthly status reports and invoices. Status reports to include
comparison of budget cost of construction management work versus actual cost of
construction management work performed for all activities associated with the
Project, and identification of issues which have an impact on the project.
· Coordinate construction activities and commtmicate with Washington State
Department of Transportation (WSDOT) as needed for portions of the project located
within WSDOT Right-of-Ways.
· Coordinate with City Utility (Water/Sewer/Storm/Traffic) Operations during tie-ins,
repairs, traffic detours, and ail other issues resulting from the construction.
b) PRODUCTS
· Project documentation system and database.
· Meeting agenda and minutes ofpreconstmction and coordination meetings.
· Database reports of outstanding submittals, RFIs, and change orders for distribution
at project meetings for discussion.
· Monthly status reports of construction progress.
C. TASK 520 - CONSTRUCTION CONTRACT ADMINISTRATION
a) SPECIFIC ACTIVITIES
· Act as daily point of contact with the Contractor, and monitor progress quaiity and
quantity of work on a daily basis.
· Assemble all documentation required to issue changes to the contract. Prepare cost
estimates, justification for change, prepare letters to Contractor issuing proposed
change orders and requesting cost proposals, lead change order negotiations with the
Contractor, prepare negotiation notes, prepare NTP letters and letters confirming
negotiated prices. Prepare amendment to Contractor's contract for transmittal to the
City.
· Review specifications and drawing requirements. Maintain an up-to-date project
manual.
· Prepare and respond to all project correspondence.
· Resolve day-to-day project issues, as well as design and contract issues with the
Engineer, Contractor and Owner.
· Verify that Contractor maintains updated record drawings.
· Maintain copy of all permits on site.
· Monitor project construction costs (actual versus budget) and report monthly.
· Review Contractor's baseline schedules. Maintain schedule updates and review and
monitor Contractor's CPM schedule. Provide and maintain as-built schedules.
b) PRODUCTS
· Written documentation pertaining to project issues.
· Monthly report of project costs.
· Schedule updates.
· As-built schedules maintained at project office.
· Written documentation and cost estimates for change orders.
· Written comments, as needed, to Contractor's CPM schedule.
City of Bremerton 3 Construction Management Services
· Written amendments to Contractor's contract reflecting cost changes.
a)
·
E. TASK 720 - INSPECTION SERVICES
a) SPECIFIC ACTIVITIES
· Inspect work methods and products; verify compliance with project manual.
· Inspect materials; verify compliance with project manual.
· Inspect equipment; verify compliance with approved submittals and project manual.
· Monitor material quantities installed by Contractor.
· Monitor schedule process.
· Point of contact for quality control testing services.
· Prepare inspection correspondence, records and reports.
· Conduct quality control meetings.
· Verify permit compliance.
· Develop punch lists.
· Take, catalog and maintain construction progress photographs.
b) PRODUCTS
· Daily inspection report on quality compliance.
· Material quantity logs.
· Startup and testing checklists.
· Quality Control test reports.
· Punch lists.
· Construction photographs.
F. TASK 900 - PROJECT CLOSEOUT
a) SPECIFIC ACTIVITIES · Conduct final inspection with City staff and Project Designer to establish final punch
list.
· Monitor and verify completion of punch list items and issue substantial completion to
Contractor.
· Verify submittal of specified warranties and coordinate warranty issues.
· Coordinate transmittal of Contractor's record drawing information to the City.
· Transmit recommendation of final completion letter to the City.
· Transmit all URS Construction Services maintained project files and documentation
to the City at completion of the project.
b) PRODUCTS
· Issuance of Letter of Substantial Completion with final punch list.
· Transmit Contractor's record drawing information to the City.
· Issuance of Final Completion Recommendation letter to the City.
City of Bremerton 4 Construction Management Services'
· Transmit URS Construction Services maintained project files, project manual,
construction photographs, correspondence, and etc. to the City.
III. OWNER'S RESPONSIBILITIES
1. City of Bremerton shall appoint an Owner's Representative with respect to work to be
performed under this Agreement. Owner's Representative shall have complete authority to
transmit instructions, receive information and interpret and define City of' Bremerton policies.
Consultant shall be entitled to rely on representations made by Owner's Representative unless
otherwise directed in writing by the City.
2. City of Bremerton shall be responsible for all final bid document preparation, reproduction
and mailings required for project, and maintain all required plan holder lists.
3. Provide access to City Facilities as needed to complete the work at reasonable hours.
4. Provide operating, maintenance and existing design data and drawings for existing facilities as
needed.
5. Provide City employed survey crew as needed to verify Contractor work and to set temporary
bench mark controls for use by the Consultant.
6. Provide Consultant one copier with automatic document feeder (ADF), copy exit sorter, and
capability to copy 11" x 17" paper for use at the Consultant's field office for the duration this
Agreement.
City of Bremerton 5 Construction Management Services
EXHIBIT B
CITY OF BREMERTON
CALLOW BASIN PRIORITY 5 STORM SEPARATION PROJECT
CONSTRUCTION MANAGEMENT SERVICES
COMPENSATION
Compensation for Consultant's services trader this Contract shall be paid as follows for authorized
services performed.
Personuel Costs shall be at the hourly billing rates of the personnel listed herein and may be adjusted
annually by the Consultant upon 30 days written notice to the City. For positions and other work not
covered by the "billing rates" included herein, direct labor with a multiplier of 2.11 will be utilized to
calculate total labor cost inclusive of overhead and profit.
SubConsultant Costs shall be at their cost to Consultant plus a fixed fee.
Other Direct Costs shall be at their cost to Consultant plus a fixed fee and are the actual expenses
incurred directly or indirectly in connection with the project including, but not limited to, the
following:
1. Travel expenses when traveling in connection with the project. Automobile
transportation shall be reimbursable at the current rate published by the Internal
Revenue Service.
2. Postage charges.
3. Telephone monthly charges; local and long distance.
4. Office supply charges.
5. Sales tax, excise tax, or gross receipts tax that may be imposed on this Agreement.
6. Field office rent and utilities.
7. Data processing software and hardware, pre-approved by the City.
8. Other direct costs related to the work.
Monthly invoices shall be submitted to the City for work performed subsequent to work covered by all
previously submitted invoices and shall be computed pursuant to the rates and limitations set forth
above. A portion of the total fixed fee will be included in each invoice in proportion to the total costs
expended to date.
The approximate distribution of costs with respect to the tasks are presented in Table B-1. Consultant
may adjust the distribution of compensation between individual tasks of the work noted herein to be
consistent with services actually rendered, but shall not exceed the total estimated compensation
amount without prior written approved from the City.
City of Bremerton 1 Construction Management Services
EXHIBIT C
CITY OF BREMERTON
CALLOW BASIN PRIORITY 5 STORM SEPARATION PROJECT
CONSTRUCTION MANAGEMENT SERVICES
PROJECT SCHEDULE
The schedules for work conducted under this Agreement are listed herein.
The Consultant understands that the City would like to issue the Callow Basin Priority 5 documents
for bid in November of 2001 to enable construction to begin in the spring of 2001, with completion
of the Project in the fall of 2002. The following milestones of this Project are intended to meet this
schedule.
Consultant Notice to Proceed October 4, 2001
Consultant receive 75-Percent Design Submittal
for review and comment October 5, 2001
Consultant provide review comments of 75-Percent
Design Submittal to City October 10, 2001
Consultant receive 90-Percent Design Submittal
for review and comment October 24, 2001
Consultant provide review comments of 90-Percent
Design Submittal to City November 1,2001
City provide Final Plans, Specifications and
Bidding Documents November 30, 2001
Issue for Bids December 3, 2001
Pre-Bid Conference December 12, 2001
Bid Opening December 20, 2001
Contractor NTP January 21, 2002
Start Construction March 1, 2002
Project Substantial Completion August 31, 2002
Project Closed Out October 31, 2002
City of Bremerton 1 Construction Management Services