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HomeMy WebLinkAbout3924 Vendor Subject Department Status Code Amount Begin Date End Date Review Date Insurance Comments Contract Number 3924 COURTS, ADMINISTRATOR FOR WA STATE ICA-98136 Reimbursement - JIS Replacement Equipment Muni Court GOV File Class LEG 12-1 $ 06/23/1998 12/31/2004 02/15/2006 GL $ AL $ E&O $ Insurance Total $ Insurance Review Date Supplement #1-3/99 #2-1/01 #3-2/04 VAULT 01/01/2006 When Recorded Return to: ~J~ ~J~(~h~. STATE OF WASHINGTON INTERLOCAL COOPERATIVE AGREEMENT ICA-98135 BETWEEN THE OFFICE OF THE ADMINISTRATOR FOR THE COURTS AND CITY OF BREMERTON LIMITED REIMBURSEMENT FOR JIS REPLACEMENT EQUIPMENT THIS AGREEMENT is made and entered into by and between the Office of the Administrator for the Courts, hereafter referred to as "OAC", and the City of Bremerton, Washington, hereafter referred to as the" CITY ", for and on behalf of the Bremerton Municipal Court, hereafter referred to as the "COURT", pursuant to the authority granted by Chapter 39.34 RCW, Interlocal Cooperation Act 1. PURPOSE: The OAC, the courts of the state of Washington, and the Washington counties share a vital interest in updating and improving the Judicial Information System (JIS) by replacing aging and obsolete equipment to enhance the ability of the parties to share data and common databases for judicial information. This Agreement will assist the COURT and CITY in obtaining equipment, necessary to maintain and upgrade the effectiveness of the JIS. 2. RESPONSIBILITIES: 2.1 The OAC will: 2.1.1 Provide funds to reimburse the CITY for the cost of purchasing JIS replacement equipment pursuant to Subsection 4.1 below. 2.1.2 Continue to work with the COURT and CITY to enhance the effectiveness of the JIS. 2.2 The CITY will: 2.2.1 Ensure that the equipment purchased is capable of connecting to the Judicial Information System using the Intemet Protocol (IP). 2.2.2 Provide all such equipment purchased to the COURT for use in conjunction with the JIS. 2.2.3 Be responsible for all costs not reimbursed by the OAC pursuant to Subsection 4.2 below. 2.2.4 Submit an invoice(s) to the OAC pursuant to Subsection 4.2 below. 2.3 The COURT will: 2.3.1 Connect said replacement equipment to the JIS and use the equipment primarily for JIS purposes. 2.3.2 Provide on-going maintenance for said replacement equipment. 3. TERM OF AGREEMENT: The term of this Agreement shall be from the date of its execution until terminated pursuant to Section 7 of this Agreement. 4. MANNER OF FINANCING: 4.1 The O^C shall: 4.1.1 Reimburse the CITY for JIS replacement equipment pumhased by the CITY under this Agreement subject to the following limitations: a. Equipment pumhased must be capable of accessing the Judicial Information System using the Intemet Protocol (IP) and used primarily for JIS purposes. b. Reimbursement will be at the following rate: Personal Computers (PCs) - $2,000 per PC or the per unit cost of the PC whichever is less. c. The total number PCs reimbursed by the OAC under this Agreement shall not exceed 9. The total amount reimbursed by the OAC under this Agreement shall not exceed $18,000. 4.1.2 Payment will be made by the OAC upon receipt of an invoice(s) from the CITY detailing the equipment purchased by the CITY and the per unit cost of said equipment. Payment will be Considered timely if made by the OAC within 30 days of receipt of said invoice(s). 4.2 The CITY shall: 4.2.1 Purchase JIS replacement equipment. 4.2.2 Submit an invoice(s) to the OAC for reimbursement in accordance with Subsection 4.1 above. Attached to such invoice(s) must be copies of invoices or other pumhase documents detailing the equipment purchased by the CITY and the per unit cost of said equipment. 4.2.3 Be responsible for all costs and expenses associated with the replacement equipment in excess of the amount reimbursed by the OAC pursuant to Subsection 4.1 above including, but not limited to, purchase, installation, and all on-going operational and maintenance costs. 5. ADMINISTRATION: The following individuals are designated as representatives of the respective parties. The representatives shall be responsible for administration of this Agreement and for coordinating and monitoring performance under this Agreement. In the event such representatives are changed, the party making the change shall notify the other party. 5.1 The CITY's representative shall be 5.2 The COURT'S representatives shall be Penny Hill. 5.3 The OAC's representative shall be Patty Frost. 2 6. TREATMENT OF ASSETS AND PROPERTY: The CITY shall be the owner of any and all fixed assets or personal property shall be jointly or cooperatively, acquired, owned, or disposed of pursuant to this Agreement. 7. TERMINATION: Either party may terminate this Agreement upon thirty (30) days written notice to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. 8. CHANGES, MODIFICATIONS. AMENDMENTS AND WAIVERS: This Agreement may be changed, modified, amended or waived only by written agreement executed the parties hereto. Waiver of any breach of any term or condition of this Agreement shall not be considered a waiver of any prior or subsequent breach. 9. SEVERABIMTY: If any provision of this Agreement, or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision and to this end the provisions of this Agreement are declared to be severable. 10. ENTIRE AGREEMENT: This Agreement contains all the terms and conditions agreed upon by the parties. All items incorporated herein by referanca are attached. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. 11. EXECUTION: We, the undersigned, agree to the terms of the foregoing Agreement. CITY OF BREMERTON, WASHINGTON STATE OF WASHINGTON OFFICE OF THE ADMINISTRATOR S~ 'FOR THE COURTS Mary C. 'McOueen~d~ni~str~or ' I STATE OF WASHINGTON /'~ OFFICE OF THE ATTORNEY GENERAL ~u~ - / James K. Phards, Assistant Attorney General APPROVED AS TO FORM ONLY BY: CITY ~F BREME,,R, TON, WASHINGTON (~..~O~ ,[ .~ O NEY S O ICE Date: 3