HomeMy WebLinkAbout4591
Vendor
Subject
Department
Status Code
Amount
Begin Date
End Date
Review Date
Insurance
Comments
EXELTECH
. Harborside
Econ Devel
PRO
$24868.00
11/29/2006
01/31/2007
02/15/2009
GL $
AL $
E&O $
Contract Number 4591
Museum Addition
File Class LEG 12-1
Insurance Total $
Insurance Review Date
Vault 01/01/2009
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exeltech
615 2'''' Avellue, Suite 660
Seattle. WA 98104-2228
November 16, 2006
rei 2066239646
fax 206.6239658
Mr. Gary Sexton
City of Bremerton Department of Economic Development
345 6th Street, 5th floor
Bremerton, WA 98337
Re: Bremerton Harborside Museum Addition - City of Bremerton
Revised Structural Engineering Proposal
Dear Mr. Sexton:
Weare pleased to submit the following proposal to provide structural engineering services for the
proj ect mentioned above.
1. Project Description
It is our understanding at this time that the proposed new addition to the existing building #50
located at Port of Bremerton, Washington has an approximate footprint of 3000 square feet as
shown in the architectural drawings by RDG Planning & Design (Architect of Record) and
Kirkham Michael (Structural Engineer of Record) dated 06/30/2006. The new building has a full
concrete basement level and two floors above ground with steel braced frames as the lateral
resisting system. Synergy Construction, Inc. (Contractor) recently recommended design revisions
as a result of their value engineering study to reduce construction cost. In addition, Exeltech has
briefly reviewed the original structural design, which resulted in reservations on the structural
adequacy of several items within the current system. Based upon the City of Bremerton's
recommendation, Exeltech held a conference call with RDG on October 27, 2006 at 2:00pm to
convey design concerns. During this call, RDG insisted that their design remains adequate.
This proposal is being provided in response to the City of Bremerton's request that Exeltech
provide structural design services to correct identified inadequacies contained within the
Architect and Engineer of Records' original design and incorporate cost reduction measures
recommended by the Contractor. It is assumed that the type of construction, the main gravity and
lateral systems, will be kept the same as before with minor alterations as required by the
Contractor. It is our understanding that there are seismic joints between the new and existing
buildings so that the two building will behave independently to each other. Our responsibility
and liability will be limited to the design revisions made by Exeltech, which will include minor
structural alterations and improvements on the new building only.
Exeltech' s involvement will consist of providing final design for cost reduction.
II. Engineering Services
Exeltech Consulting, Inc. proposes the following scope of services for this proj ect:
A. Design Phase
1. Full gravity and lateral study of the building and foundation system and consequent
designs as required to correct identified inadequacies and provide system integrity,
while reducing the cost of construction.
Engin~t'ring SolUtions for /\ C!/an!]ing \A/()(jd
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11101/2006
Bremelton Harborside Museum
2. Attend up to three (3) coordination meetings.
3. Engineered Calculations: Gravity and lateral design calculations and computer
analysis output will be provided to document the structural design, as related to our
scope of services, in accordance with applicable building code and user requirements.
Our design will follow the recommendations of the 2003 International Building Code.
4. Engineered Drawings: AutoCAD drawings and general notes will be provided to the
project architect for bid and construction submittals. Based on past projects, we
anticipate that ten (10) 36x42 drawing sheets will be required in accordance with the
following schedule:
SO.1 General Notes
S2.1 Foundation Plan
S2.2 151 Floor Framing Plans
S2.3 2nd Floor Framing Plans
S2.4 Roof Framing Plan
S3.1 Braced Frame Elevations
SS.1 Foundation Details
S5.2 Floor Framing Details
S5.3 Roof Framing Details
S5.4 Miscellaneous Details
5. Our scope of services for this phase does not include:
Drawing reproduction, except for in-house use
Soils Investigations
Design for poor soil conditions that require unique foundation configurations (e.g.
pile suppOliS)
Design of temporary excavation shoring
Alterations on the existing building #50
Construction support/administration
Ill. Assumptions for Engineering Services
1. This proposal is based on information presented in the drawings received on 06/30/2006, as
provided by RDG Plamling & Design (Architect of Record) and Kirkham Michael
(Structural Engineer of Record).
2. It is assumed that the project Architect or the Contractor will provide base drawings in
electronic format (AutoCAD 2004 or earlier editions) for our use. Drawings provided
would include but are not limited to; floor plans, elevations, site plans, survey drawings,
and any other information pertinent to the engineering design. .
3. Exeltech Consulting, Inc. will provide stamped calculations and drawings for revised
design elements only.
4. The complete re-engineering will be completed in roughly 2 months once we obtain the
authorization. During this time, we will be as responsive as possible to keep the
construction moving as requested by the Contractor.
5. The number of drawing sheets identified in Section IT is representative of the assumed level
of effort for this project.
6. This proposal assumes engineered stamped calculations and drawings for a one-time only
performance of services. Significant revisions to the plans that require a change to
completed engineering work shall be considered additional service and billed according to
our current hourly rate at the time services are rendered.
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11/01/2006
Bremetton Harborside Museum
7. Exeltech will only be responsible for minor modified design elements identified and
included within our scope of work. We do not take responsibility for the adequacy of any
other original design elements performed by RDG Planning & Design and Kirkham
Michael, and assume this design to be sufficient.
8. This proposal assumes continuous working progress from the start of design through
submission of construction documents. If development is put on hold for more than twelve
(12) contiguous months after the notice to proceed, this fee proposal will become subject to
budget increase and renegotiation prior to reactivation, and the current rate schedule for the
reactivation period will prevail. All fees for services provided prior to proj ect being put on
hold will be due upon receipt of invoice but paid within 30 days to avoid interest penalties.
Renegotiation may include, but will not be limited to, the assessment of a restart fee and
adjustment of all remaining design and construction budgets.
IV. Engineering Fees
Having evaluated the scope of work for this project, we propose that Exeltech Consulting, Inc.
will perform the engineering services, as outlined in this document, for the following amounts:
II Final Redesign for Cost Reduction: Actual Time and Materials in accordance
with the attached fee schedule, estimated at
$24,868.00
A Budget Spreadsheet, titled "Bremerton Harborside Museum Addition 11-15-06.xls" is attached
to support this fee estimate. This engineering estimate spreadsheet has three (3) tabs and includes
a work breakdown structure, general level of effort, personnel groups, calculated fee and
estimated non-labor direct expenses.
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Bremerton Harborside Museum
V. Terms, Conditions, and Rate Schedule
The attached "Tenns and Conditions" is included as part ofthis proposal.
Thank you for considering our finn's professional services for your project. We look forward to
working with you on this and other projects. Signing and dating below and returning this letter to
Exeltech Consulting, Inc. shall constitute acceptance of this proposal and notice to proceed with the
work .
w~,~
WeiYang,~
Project Manager
Exeltech Consulting, Inc.
p~oposal and all ,~ched Terms al(d Co~tions accepted bY:,
S'gned Kf~ ~
Printed name: . bf ' 5 t)dY7)....j
(Authorized representative of City ofBremerton)
Date J~ I :J1,0c..
Company:
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Attachments \ Terms and Conditions (2 pages)
Budget Spreadsheet (3 pages)
Cc: AccountinglLacey Contract Administration File
Seattle Contract Administration File
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11101/2006
Bremertol1 Harborside Museum
TERMS AND CONDITIONS
Exeltech Consulting, Inc.
Terms and Conditions
Exeltech Consulting, Inc. shall perform the services outlined 111 this agreement on a time and
materials basis in accordance with the fee structure listed herein.
Fee
The ~otal fee, except stated lump sum; shall be understood to .be an estimate, based upon Scope ~f (v(}....
SerVIces. Where the fee arrangement IS to be on an hourly basIs, the"r-at-es-sha-l-l-be-t-hoseLlTIif]Jfevall '1(J'"
aNhe-timg..ser:vices-are-r-endered. The rates below are notecl-as=:estimates..
Project Principal:
Sr. Project Manager:
Proj ect Manager:
Design Engineer:
CADD Technician:
CleI1cal:
$ 150/hour
$ 130/hour
$1 15/hour
$80/hour
$70/hour
$45/hour
Billin2s/Pavments
Invoices will be submitted monthly for services and reimbursable expenses and are due when
rendered. Invoice shall be considered PAST DUE if not paid within 30 days after the invoice date
and Exeltech Consulting, Inc. may, without waiving any claim or right against Chent, and without
hability whatsoever to the Client, terminate the performance of the service. Retainers shall be
credited on the final invoice. A service charge will be charged at 1 $% (or the legal rate) per month rt1
on the unpaid balance. In the-tWerrhlny po:rrtollO"hmaec-eunU:,emaim;--Enpaid-90-day~~[~~r 15111IDg,- W
the-G-lient-slTIlll-pcry-cnstofccrHecfiorr; inc1udin-g reasDna151e--attCSfiieys'Tees. --_..~-- -'
Access To Site
Unless otherwise stated, Exeltech Consulting, Inc. will have access to the site for activities necessary
for the performance of the services. Exeltech Consulting, Inc. will take precautions to minimize
damage due to these activities, but has not included in the fee the cost of restoration of any resulting
damage.
Hidden Conditions and Hazardous Materials
A civil/structural condition is hidden if concealed by existing finishes or if it cannot be investigated
by reasonable visual observation. If Exeltech Consulting, Inc. has reason to believe that such a
condition may exist, Exeltech Consulting, Inc. shall notify the Client who shall authorize and pay for
all costs associated with the investigation of such a condition and, if necessary, all costs necessary to
correct said condition. If (1) the Client fails to authorize such investigation or correction after due
notification, or (2) Exeltech Consulting, Inc. has no reason to believe that such a condition exists, the
Client is responsible for all risks associated with this condition, and Exeltech Consulting; Inc. shall
not be responsible for the existing condition nor any resulting damages to persons or property.
Exeltech Consulting, Inc. shall have no responsibihty for the discovery, presence, handling, removal,
disposal or exposure of persons to hazardous materials of any form. .
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Bremertol1 Harborside Museum
Indemnifications
The Client shall indemnify an,hold hanllless Exeltech Consulting, lnc: and all of its personnel from
and agamst any and all claIms, 'dill11ages, losses and expenses (1l1clud1l1g reasonable attorneys fees)
arising out of or resulting from tlte~erfonllance of the services, provided that any such claims,
damage, loss or expense is caused in w~ or in part by the negligenty.GYor omission and/or strict
liability of the Client, anyone directly ol'-J.ndirectly employ~-1J'y the Client (except Exeltech
Consulting, Inc.) or anyone for whose acts a~ themjJ1ay1le liable. This indelllilification shall ^ 47
include any claim, damage or losses due '7eOfhaza'dous materials.. ~
Exeltech shall indemnify and hold l!aFt'l11ess the Client ~fjts persOlmel from and against any
and all claims, damages,~8--allil expenses (including reasonabie'-a~meys fees) arising out of or
resulting from the pe~femnance of the services, provided that any such claims, damage, loss or
expense is caus~d~fr; whole or in part by (he negligent act or omission and/or strict liability of
Exeltech, an~e directly or indirectly employed by Exeltech or anyone for whose acts any of them
y
may be'1iable.
Risk Allocation
In recognition of the relative risks, rewards, and benefits of the proj ect to both the Client and Exeltech
Consulting, Inc., Exeltech Consulting, Inc. will maintain throughout this Agreement the following
1l1surance:
a. Workers compensation and employer's liability insurance as required by the State.
b.Commercial general liability and property damage insurance in an aggregate amount not less
than two million dollars ($2,000,000) for bodily injury, including death and property
damage. The per occurrence amount shall not exceed one million dollars ($1,000,000).
c. Vehicle liability insurance for any automobile used in an amount not less than a one million
dollar ($1,000,000) combined single limit.
d.Professional liability insurance of $1,000,000 per occurrence and $2,000,000 in the
aggregate.
Termination of Services
This agreement may be terminated upon 10 days written notice by either party should the other fail to
perform his obligations hereunder. In the event of termination, the Client shall pay Exeltech
Consulting, Inc. for all services rendered to the date of tem1ination, all reimbursable expenses, and
reasonable termination expenses.
Ownership of Docnments
All documents produced by Exeltech Consulting, Inc. under this agreement shall remain the property
of Exeltech Consulting, Inc. and may not be used by the Client for any other endeavor without the
written consent of Exeltech Consulting, Inc.
Dispute Resolution .
Any claim or dispute between-t-. Clie 1:-and-ExeTfi.%h Consulting, Inc. shall be submitted to non- G7;
binding mediation, s~~.~he-partl. eeing to a mediator(s!. This agreement shall be governed ..
by the laws of the p-rrnclpal place ofbuS1l1ess 0 ltech Consult1l1g, Inc.
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City of Bremerton
Bremerton Harborside Museum Addition
Task - Structural Design
Engineering Estimate
Date: November 15, 2006
Prepared By: Wei Yang
Page 1 of 3
TASK COST SUMMARY
Design Phase
LABOR COSTS (Exeltech):
Labor Resources
Project Manager (PM)
2 Structural Engineer (SE)
3 CADD Technician (CADD)
Labor-hours Rate Cost
26 Hrs.@ $150.00 = $3,900.00
108 Hrs.@ $115.00 = $12,420.00
108 Hrs. @ $70.00 = $7,560.00
242 Hrs. $23,880.00
DIRECT NON-LABOR COSTS ANTICIPATED:
Direct Non-Labor Costs Subtotal
=
$810.00
$178.00
$988.00
Reproduction
Travel
EXEL TECH ESTIMATED COSTS (TOTAL) =
$24,868.00
Bremerton Harborside Museum Addition 11-15-06 Summary
City of Bremerton Engineering Estimate
Bremerton Harborside Museum Addition Date: November 15, 2006
Task - Structural Design Prepared By: Wei Yang
Page 2 of 3
PROJECT LABOR-HOUR ESTIMATE
Scope of Work (Work Breakdown Structure) PM Str Eng CADD Total Labor Cost
Design Phase
1. Information Gathering and Review 2 4 6 $760.00
Subtotal 2 4 0 6 $760.00
2. Site Visit & Meeting 12 12 $1,380.00
Subtotal 0 12 0 12 $1,380.00
3. Preliminary Engineering Evaluation 4 16 24 44 $4,120.00
Subtotal 4 16 24 44 $4,120.00
4. Final Design for .Cost Reduction 4 76 84 164 $15,220.00
Subtotal 4 76 84 164 $15,220.00
5. QAlQC 16 16 $2,400.00
Subtotal 16 0 0 16 $2,400.00
TOTAL HOURS 26 108 108
242
$23,880.00 I
Bremerton Harborside Museum Addition 11-15-06 Task_Labor Costs
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City of Bremerton
Bremerton Harborside Museum Addition
EXHIBIT A
Task - Structural Design
Date: November 15, 2006
Prepared By: Wei Yang
Page 3 of 3
DIRECT NON-LABOR COSTS
Design Phase
TRAVEL
1. Ferry Fare
2. Mileage
3 Trips
400 Miles
$30.00
$0.45
TRAVEL TOTAL
$90.00
$178.00
$178.00
REPRODUCTION
1. Photocopying Subtotal
b. Reports, File Copies, Misc..
Work Copies (full-size plots)
Miscellaneous Copies
10 set(s) @ 10 sht(s) @ $7.50
4 set(s) @ 100 sht(s) @ $0.15
REPRODUCTION TOTAL
$750.00
$60.00
$810.00
DIRECT EXPENSES TOTAL (DESIGN)
$988.00
Bremerton Harborside Museum Addition 11-15-06 Direct Costs