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HomeMy WebLinkAbout4576 Vendor Subject Department Status Code Amount Begin Date End Date Review Date Insurance Comments Contract Number 4576 MYERS BIODYNAMICS INC Services - Geotechnical - Stephenson Canyon Parks PRO File Class LEG 12-1 $5000.00 10/24/2006 12/15/2006 02/15/2009 GL AL E&O $ $ $ $ 11/01/2006 Insurance Total Insurance Review Date Need Certificate of Insurance Vault 01/01/2009 <l, PROFESSIONAL SERVICES AGREEMENT Stephenson Canyon Geotechnical Services The City of Bremerton ("City") and Myers Biodynamics Inc. ("Consultant"), referred to collectively as the "Parties," enter into the following Agreement for professional services: I. Scope: The Consultant agrees to perform the services more specifically described in the Scope of Work, dated October 24, 2006, including any attachments thereto, attached hereto as Exhibit A, which is incorporated by reference herein. The Scope of Work may be modified only pursuant to Section VII. G. of this Agreement. If the Scope of Work provides for unspecified additional services such services shall only be performed upon the express written request of the City. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices in effect at the time such services are performed. n. Term: The City and the Consultant agree that work will begin on the tasks described in Exhibit A immediately upon execution of this Agreement. The parties agree that the work described in Exhibit A is to be completed as provided for in a timely manner; provided however, that additional time shall be granted by the City for excusable delays or extra work as provided for in section IX (A) ofthis agreement. ill. Compensation: In consideration of the services provided pursuant to this Agreement, the City shall pay Consultant in an amount not to exceed $ 5,000.00. The Consultant shall submit regular billing statements detailing work performed and amount charged on each task or portion thereof The descriptions shall conform to and fall within the categories set out in the Scope of Work and/or Fee Schedule. Upon receipt of a conforming billing statement, the City shall promptly process payment. PROVIDED, HOWEVER, the City reserves the right to prioritize scoped work and accelerate and/or delay work tasks under the time frame set forth in Section II herein. Consultant shall not perform work beyond the Scope of Work, nor shall be compensated for such work, unless the Scope of Work or amount of compensation is modified pursuant to this Agreement. Consultant shall only be compensated for additional services if requested pursuant to Section I. If a billing statement does not conform ~o this Agreement, the City may withhold payment until the statement is brought into compliance. Such withholding does not relieve Consultan~ of its obligations under this Agreement. Bremerton/Meyers Biodynamics. Inc. Stephenson Canyon Geotechnical Services Page I of6 IV. Relationship of Parties: Consultant represents that it is skilled in the matters addressed in the Scope of Work and is performing independent functions and responsibilities within its field of expertise. Consultant and its personnel are independent Consultants and not employees of the City. Consultant and its personnel have no authority to bind the City or to control the City's employees and other Consultants. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance, and unemployment insurance are available from the City to the employees, agents, representatives, or sub-Consultants of the Consultant. Consultant will be solely and entirely responsible for its acts and for the acts of Consultant's agents, employees, representatives and sub-Consultants during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent Consultants to perform the same or similar work. As an independent Consultant, Consultant is responsible for its own management. The City's administration and enforcement of this Agreement shall not be deemed an exercise of managerial control over Consultant or its personnel. As an independent Consultant, Consultant is responsible for payment of all taxes and licensing fees necessary to perform its obligations under this Agreement. These taxes and fees include but are not limited to State industrial insurance, Business & Occupation, State professional licensing, and City business licensing. If any taxes or fees due the City have been declared delinquent, the City may withhold the delinquent amount, plus any additional charges . arising from the delinquency, from any payments due Consultant. V. Indemnification: Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the negligent performance of this Agreement, except for that portion of the injuries and damages caused by the City's sole negligence. The City's review or acceptance of any of the work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALL Y NEGOTIATED THIS WAIVER. The provisions of this section shall survive the expiration or termination of this Agreement. Bremerton/Meyers Biodynamics, Inc. Stephenson Canvon Geotechnical Services P::IOP. / of () VI. Insurance: The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, employees, sub-consultants or sub-Consultants. Before beginning work on the project described in this Agreement, the Consultant shall provide a Certificate of Insurance evidencing: 1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000000 general aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad form property damage; explosion, collapse and underground (XCD) if applicable; and employer's liability; and 3 . Professional Liability insurance with limits no less than $1,000,000 limit per occurrence/claim. Any payment of deductible or self insured retention shall be the sole responsibility of the Consultant. All required policies shall be provided on an "occurrence" basis except professional liability insurance (if required), which may be provided on a "claims-made" basis. The City shall be named as an additional insured on the Commercial General Liability insurance policy, as respects work performed by or on behalf of the Consultant and a copy of an endorsement that is acceptable to the City, which names the City as an additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all the required insurance policies and endorsements. The City further reserves the right to reject any unacceptable policies and/or endorsements. The Consultant's Commercial General Liability insurance shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The Consultant's insurance shall be primary insurance as respects the City and the City shall be given thirty (30) days prior written notice by certified mail, return receipt requested, of any cancellation, suspension or material change in coverage. The City also reserves its unqualified right to require at any time and for any reason, proof of coverage in the form of a duplicate of the insurance policy with all ,endorsements as evidence of coverage. VII. General Conditions: Bremerton/Meyers Biodynamics. Inc. Stephenson Canyon Geotechnical Services P:HJP 1 of () .' A. Reports and Information: When requested by the City, Consultant shall furnish periodic reports and documents on matters covered by this Agreement. The reports and documents shall be furnished in the time and form requested. Consultant shall maintain accounting records in accordance with Generally Accepted Accounting Principles (GAAP) to substantiate all billed amounts. B. Ownership and Use of Records and Documents: Original documents, drawings, designs and reports, including those in electronic format, developed under this Agreement are the property of the City. All written information submitted by the City to the Consultant in connection with the services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at least the same extent as the Consultant safeguards like information relating to its own business. If such information is publicly available or is already in Consultant's possession or known to it, or is rightfully obtained by the Consultant from third parties, Consultant shall bear no responsibility for its disclosure, inadvertent or otherwise. All data, documents and files created by Consultant under this Agreement may be stored at Consultant's office in Bainbridge Island, Washington. Consultant shall make such data, - documents, and files available to the City upon its request at all reasonable times for the purpose of editing, modifying and updating as necessary until such time as the City is capable of storing such information in the City's offices. Duplicate copies of this information shall be provided to the City upon its request, and at reasonable cost. All documents, including all reports, drawings, specifications, computer software or other items prepared or furnished by Consultant pursuant to this Agreement, are instruments of service with respect to the project and are the property of the City. Any reuse by the City for other than the specific purpose intended will be at City's sole risk. C. Work Performed at Consultant's Risk: Consultant shall take all precautions necessary and shall be responsible for the safety of its employees, agents, and sub-consultants in the performance of the work hereunder and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. D. Place of Work: The Consultant shall perform the work authorized under this Agreement at its offices in Bainbridge Island, Washington. Meetings with the City staff as described in Exhibit A, Scope of Work, shall take place at the City's offices, or at locations mutually agreed upon by the parties. E. Entire Agreement: This Agreement and its Exhibits constitutes the entire agreement between the Parties, and the Parties acknowledge that there are no other agreements, written or oral, that have not been set forth in the text of this Agreement. F. Severability: Should any part of this Agreement be found void, the balance of the Agreement shall remain in full force and effect. BremertonlMeyers Biodynamics. Inc. Stephenson Canyon Geotechnical Services p::J(JP 4 of fi " G. Modification: This Agreement may only be modified by written instrument signed by both Parties. H. Written Notices: All communications regarding this Agreement shall be sent to the parties at the addresses listed below by registered or 1st class mail, or by personal service, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. City Address Bremerton Parks & Recreation Consultant Address Meyers Biodynamics Inc. 680 Lebo Blvd. 11254 Sunrise Drive Bremerton, W A 98310 Bainbridge Island, W A 98110 I. Waiver: Failure to enforce any provision of this Agreement shall not be deemed a -waiver of that provision. Waiver of any right or power-arising out of this Agreement shall not be deemed waiver of any other right or power. J. Non-Waiver of Breach: The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. K. Compliance with Laws: Consultant shall comply with all applicable Federal, State, and local laws in performing its obligations under this Agreement. L. Choice of Law and Venue: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Kitsap County Superior Court. M. Attorneys' Fees: In the event of litigation to enforce any of the terms or provisions herein, each party shall pay all its own costs and attorney's fees. N. Assignment: Any assignment of this agreement by the Contractor without the written consent of the City shall be void. VIII, Nondiscrimination: Consultant shall not discriminate in employment or services to the public on the basis of race, color, national origin, sex, religion, age, marital status, or disability, except for employment actions based on bona fide occupational qualification. IX. Termination: This Agreement shall remain in force until completion and acceptance of the services, terminated by written instrument upon mutual consent, or by the City of Bremerton for convenience. This Agreement may be immediately terminated for cause by a Party if the other Party substantially fails to perform through no fault of the terminating Party, and the non- performing Party does not commence correction of the failure of performance within thirty (30) Bremerton/Meyers Biodynamics. Inc. Stephenson Canyon Geotechnical Services P::JOP. " of h .. . days of the terminating Party's sending notice to the non-performing Party. Any Notice by Consultant shall include a report showing the status of all items listed in the Scope of Work current through the termination date. If the City receives reimbursement by any federal, state, or other source for work described in Section I herein, and that funding is withdrawn, reduced or limited in any way, or the project is cancelled or substantially reduced after the execution date of this Agreement and prior to the completion of the work, the City may summarily terminate this Agreement. A. Excusable Delays: The right of Consultant to proceed shall not be terminated nor shall Consultant be charged with liquidated damages for any delays in the completion of the work due to: 1) any acts of the federal government in controlling, restricting, or requisitioning materials, equipment, tools, or labor by reason of war, national defense, or other national emergency; 2) any acts of the City, its consultants, or other public agencies causing such delay; and 3) causes not reasonably foreseeable by the parties at the time of the execution of the Agreement that are beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God, fires, floods, strikes, or weather of unusual severity. PROVIDED, HOWEVER, that the Consultant must promptly notify the City within ten (10) calendar days in writing of the cause of the delay. If, on the basis of the facts and the terms of this Agreement, the delay is properly excusable, the City shall, in writing, extend the time for completing the . work for a period of time commensurate with the period of excusable delay. B. Rights Upon Termination: In the event of termination, the City shall pay for all services performed by the Consultant to the effective date of termination, as described on a final invoice submitted to the City. After termination, the City may take possession of all records and data within the Consultant's possession pertaining to this project which may be used by the City without restriction. Any such use not related to the project which Consultant was contracted to perform shall be without liability or legal exposure to the Consultant. CITY OF BREMERTON CONSULTANT ~t(L By:. '-AI,! h ~(v{t....v\'kr.., \ its: fCA",,\.tf h{<;<+-uJ' Date: I )Vov.. 1 ) coDf, ~. ~ ~. -c?~ ~ y: J.4;t.Ji:;. AI. #ll'b7LS its:~,,~('//.<I"/ ,-//;'/,_#-.$. 6.~d'7""~- -.... J , C/ Date: .",:)& cJ~:/ ;?c,u b R:\LEGAL\Contracts\FORMS\Professional Services Agreement Form (2003).doc Bremerton/Mevers Biodynamics, Inc. Stephenson Canyon Geotechnical Services P~OP () of () EXlUBIT A .~.,." ., M~ Myers Biodynamics' inc. --,--- geotechnical engineering. geological :sciences . coastal processes , / October 24, 2006 Tom-Cressman Park Maintenanc~ Manager : I City of Bremerton Parks & Recreation 680 Lebo Boulevard Bremerton, Washington 98310 Re: 'Agreeme.nt for Services , c;eotechnical Services - Stephenson Canyo11 Park .' , Environmental Consultation Services - N.A.D. Park Bremer1on; Washington, Dear Mr. Cressman, At YO~lf request, this -letter presents our :agreernent for geotechnical services for the Stephenson 'Canyon Park and environmentalconsultationatthe N.A.D. Park in, Bremerton,' Washington~ This letter outlines our proposed' scope .o(work and, opinion offees and was developed based on discussions with you and a' brief visit to the project site. ' PROJECT UNDERSTANDING :Stephenson Canyon Park The Stephenson Canyon Park includes a steep srope located 'west of. the. City of Bre~~rton Parks Department greenhouse. "Recently, trees were 'cut on the steep slope prompting the' City of Bremerton Planning Department to notify' you of a violation to' the, 'City,' s recently adopted Critical Areas Ordinance (CAO). You have contacted our firm to observe the existing c<;mditions on the slope and to provlde geotechnical r~co~eiidations to mitigate the \legetat~on removal impacts to slope stability. -, ' In addition to the recent CAO violation, we'understand!hat you pl<l;n to construct a ~econd- , 'greenhouse on the property between the existing structure and the steep slope crest. In accordance 'with the new ordinance, a geotechnical rep\>rt is requiJ;ed for the proposed greenhouse to reduce the required buffer from the steep slope~ Our wo~k will include 'slope and foundation analyses and ~ecommendations to reduce the CAO s'etback requirement from the steep slope." ' N.A.D. Park I ,The N .A.D. Park. currently has a disk- golf course where potential impacts to existing vegetation and possible wetlands are occurring. \ \ - ROLLlNq BAY BUIL~ING . 11254 SUNRISE DRIVE BAINBRIDGE ISLAND, WA~HINQTON 98110 . 206,842,6073 \ - , , I , ,-BremertOJ; Parks Contract. October 24, 2006 , , / SCOPE OF SERVICES Stephenson Canyon Park . ,'\ The scope of wor.k will include a review of available' soil and geologic reference mapping ,of tl.1e site and local area, ' We will then conduct a site visit and reconnaissan<?~ of-the propertY to observe existing" slope, conditions and document the configuration' of' 'the existing, ana' . " - '-". I ./ proposed greenhouse locations. During'our site visit we assume that a backhoe 'and operator will be available from the- parks department to perform two to three test pit explorations in tl~e area of thy prop?sed greenhouse.'" , " , , Upon completion of the re~iew and field work, we will perform infinite slope stability 'analyses to determine suitaQle ,foundation burial for the proposed greenhous~' pier , foundations in qrderto maintain a' suitable slope stability factor of safety,. We :will then prepare a letter report p'resenting a schematic site'plan, our ,observations' and opinion: on the ' existing site soils and 'slope stability, p~tential tree cutting impacts to the~lope, and 'mitigation recom~endati6ns for the slope including revegetation. We win also provide foundation support recomrn:endations for the proposed new greenhou~e including aininimum setback from the steep slope crest, minimum pier burialbeIow existing site grade, maximum design allowable, soil bearing pressure for the greenhotise pier foundations, site erosion' control, and drainage re~ommendation's, N,A.D. Park Wo~k fo~ the N.A.Dl P~rk will incl~de a site 'consultation and walk of cou{se with you to observe impacts to existing v((getation. We will also observe the site for potential wetland . - , areas., We will then prepar~ a'sllmmary letter of our obsetvationsof vegetatioil and possible impacts to' wetland areas. This current work does not include formal' wetland delineations 'or ' preparation of wetland reports. " Gur current scope of work for both sites does not include time for meetings with,planning department personneL If requested, this or other additional work can be performed ,on a time and expense basis. ' - I TERMS AND CONDITIONS I OPINION OF FEES , . The services for the above scope of work will, be provided on a time ,and expense, basis in , accordance with the 2Q06 Fee Schedule attached to this' letter of agreement. Our anticipated range offees for the scope6fwork'is $2,450 to $2;870 for Stephenson Canyon depending on I the ,ex'tent of fieldwork; 'analyses, and coordination, required. Maximum expenditures' allocated for N:A.p. ~ark consultation are $2,13'0. In the even~ that,'a~ditional work .Is ' required (such as wetland delineation/wetland report for N.A.D.), an addendum to the scope of services will be prepared. " '... .~ .; \ ( Myel~s BiodYl7l1fizics, II7C, ~ ' . , .. . page 2 of 3 i' " , Bremerton Parks Contract. Ocrober 24, 2006 . NOTICE TO PROCEED'AND SCHEDULE Jfyou concur withthe scope of work and opinion of fees, please provide us with your notice to proceed.. We antiCipate scheduling the site work withi:p. 1 to' 2 wee~s of your notice to proceed. We anticipate completion cif the' reports 2 to 3 weeks following the field work. , '\ . .\. We appreciate the, ,opportunity to' provide you with, geotechnical engineering and environmental services. If you have any questions, please contact our office at your . convenience. , \ Sincerely Yours, / MYERS BIODYNAMICS, INC. r -,~" ~rs, R.E. L. Principal ~ " . , " \' ' I '. , M)'Jrs Biodynamics, Inc. page 3of3 /.