HomeMy WebLinkAbout2200 RESOLUTION #2200
The Bremerton City Council's Statements Of Legislative
Intent for FY 1988.
WHEREAS, in December of 1987, the Bremerton City Council.enacted
the 1988 Budget; and
WHEREAS, during the 1988 Budget review the Bremerton City Council
expressed its intent and identified several areas of
concern, to be addressed pursuant to a number of programs;
and
WHEREAS, the Bremerton City Council members have prepared, through
the Council Fiscal and Budget Committee, Statements Of
Legislative Intent to provide to the public and the Mayor
the Council's Legislative intent with respect to the
1988 Budget;
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of
Bremerton that the Statements Of Legislative Intent set forth as
attached to this Resolution, are adopted by the Bremerton City Counci
PASSED by the City Council of the City of Bremerton this 17th day of February, 1988.
AL COLVIN, COUNCILMAN DISTR. #1
MORRIE DAWKINS, COUNCILMAN DISTR. #2
HANK WAIBEL, COUNCILMAN DISTR. #3
LON OVERSON COUNCILMAN DISTR. #4
SHIRLEY MARTY CRUTCHER, COUNCILMAN DISTR. #5
LYNN HORTON, COUNCILMAN DISTR. #6
C.R. "TINY" COLLINS, COUNCILMAN DISTR. #7
SPENCER HORNING, COUNCILMAN DISTR. #8
RUSS JOHNSON, COUNCILMAN DISTR. #9
STATEMENTS OF LEGISLATIVE INTENT
The enclosed Council Statements of Legislative Intent (SLI)
pertain to the FY-88 Budget.
These SLI's are requirements for specific actions by City staff
and/or Council and periodic updates to Council on important
concerns related to passage of the City of Bremerton's I988
Budget. They also provide the opportunity for joint, cooperative
solutions to problems facing the City.
The final adopted Budget must contain Departmental Organization
Charts identical to those submitted to Council during the Budget
hearings, or as revised by Council during those hearings. Upon
adoption of the Budget, this will become an official contract
between the respective Budget unit administrators and the City
Council that all positions funded and authorized by Council are
performing within the functions and classifications identified.
The only exception to these contracts will be those realignments
authorized pursuant to Ordinance 3964, Section 3. (Budgetary
Control Ordinance) Several of the SLI's are carry overs from F¥
1987 that Council considers need additional action/information.
The SLI's are divided into three categories as follows:
CATEGORY A:
These items provide City Council policy guidance
pertaining to the budget presented by the Mayor.
CATEGORY B:
These items require action to be taken ( in
terms of Resolutions, reports, Ordinances, etc.)
for calendar year 1988. These requirements are
applicable to the City Council and the
Administration. This section represents a major
portion of the Council's budgetary legislation
Agenda.
CATEGORY A ITEMS
Amendment to the Mayor's Proposed 1988 Budget
I December 1987
PUBLIC SAFETY CHIEFS:
1. Any pay raises for the Public Safety Chiefs will be handled
in accordance with existing ordinances, or changes thereto as
appropriate.
FIRE:
1. Actual expenditures from the proposed $30,000.00 increase to
cover 1987 operations will be deducted from the 1988 budget.
Four Deputy Chiefs are authorized as follows:
a. Increase the number of Deputy Chiefs from 2 to 3.
b. The Fire Marshal (Deputy Chief) remains.
3. Added cost for the additional Deputy Chief to be absorbed in
proposed 1988 Fire Department budget.
CABLE: (Misc. Non-Dept. 001.73):
I. Cable Committee budget increased from proposed $27,195 to
$oo 195 for procurement of resources in accordance with
established procedures. No funds provided for 3-H Consultant.
FACILITIES:
1. Remove $7,750 for handicapped lift.
2. Add $750 for facilities as necessary to make faciliti~-;
portable to accommodate handicapped citizens.
3. Move $2,550 for carpet for Council Chambers to Council
budget.
CITY COUNCIL:
1. City Council areas (chambers, office, conference room, etc.)
are a significant representation of our City to the public. They
have been presented in the media in the past, and will again.
These areas need to be upgraded to properly represent Bremerton.
On that basis:
Add $12,450 to the existing amount for Council Chambers
for seating modifications and carpeting, bringing the
total to $15,000 for upgrade of Council Chambers.
b. Add $4,000 to Council budget (capital outlay) for
CATEGORY A (Continued)
improvements in the Council Office and Conference Room
area.
c. Add $2,250 for Council supplies budget.
d. Add $3,200 to Personnel for Interns.
PARKS:
1. Add $5,000 matching funds toward the amount required to
support a handicapped recreation program. If sufficient funding
for a viable program does not materialize from other sources, the
$5,000 returns to the City Cumulative Reserve Fund.
MISCELLANEOUS:
1. Funds for increases quoted in this document that are not
provided for by offsetting decreases will come from monies
obtained through the 3% tax increase recently enacted by the City
Council.
2. All monies collected through the 3% tax increase that are not
used to cover above stated increases will be placed in a new
budget line item named Council Contingency Reserve Fund.
CATEGORY B ITEMS - 1988
Action Departments will address SLI's to the City Council in
writing on or before the date assigned. Where required, some of
these SLI's will be addressed in City Council Study Sessions.
POLICE
1. Commencing with the 1988 budget, the City Council-formally
adopts the results of the PAS Study of the Police Department as
the baseline for management of the Police Department. Any
deviations from the study recommendations require City Council
approval. In keeping with this:
(a) Deviation to retain the Lieutenant position in 1988
approved. The position is to be eliminated in 1989, or before,
as organization changes can be made.
(b) Motorcycles will not be used by Bremerton Police Officers in
a duty status. The City's owned motorcycles ~qill be surplus.
Normal surplus procedures are waived to give the Police
Association the right of first refusal to purchase.
2. Patrol of Kitsap Lake during highly active periods, require
by enactment of a recent ordinance, will be provided for by the
Police Department. A recommendation for providing this patrol
requirement will be presented to the Council by March 1988.
3. Statistics on the results of passing the skateboard ordinance
will be provided by June 1988.
ACTION: Council Committee: Public Services
Staff Department : Police
ACTION DUE DATE: June
4. Per the budget presentation, Council understands costs for
transition to the new jail operations, transport, etc., are in
the 1988 budget. The transition will be done with existing
funds.
ACTION: Council Committee:
Staff Department :
Public Services
Police
Court Administrator
5. CIP: Council requests update on the development and status
of the Bremerton CIP by the Mayor or his authorized
representative at a Counci~
~ meeting in March 4988
ACTION:
Council Committee:
Staff Department :
Public Services
Mayo]~/EngineerinU
ACTION DUE DATE: March Study Session
6. INTERN/GRANTS:
A consolidated report on the results, City-wide, of the intern
program will be presented to Council by the end of June 1988.
At that time changes and improvements to the program will be
proposed.
ACTION:
Council Committee:
Staff Department
Internal Operations
Personnel
ACTION DUE DATE: December 1988
7o 1988 LEGISLATIVE SESSION; Council endorses the Mayor's 1988
Legislative Session Lobby Program and feels this or more should
be done for the 1989 Legislative Session. Council desires a
report of 1988 Legislative Session impact on the City after ~he
Session ends.
ACTION:
Council Committee:
Staff Department :
Public Services
Mayor
ACTION DUE DATE: April lg88
8. CITY ATTORNEY, RELATIONSHIP TO COUNCIL/MAYOR
(Carry over from FY-1987)
The City Attorney has a unique relationship with the City Council
distinct from all other departmental managers in the City. The
relationship is addressed by the City Charter. The Council
considers that areas of responsibility as they relate to routine
administrative/legislative operations require a supplemented
policy statement. This relationship is typically addressed by
ordinance. A draft ordinance exists. It needs to be completed.
ACTION:
Counci~ Committee:
Staff Department
Fiscal And Budget
City Attorney
ACTION DUE DATE: April
9. FY--1987 CARRY OVER; The Fiscal and Budget Committee will
advise full Council of 1987 carry-over, with any possible
recommendations as to disposition of funds.
ACTION:
Council Committee:
Staff Department :
Fiscal And Budget
Treasurer
ACTION DUE DATE: February
40 BUDGETARY CONTROL ORDINANCE REVISIONS REQUIRED; Council
has identified areas where the Budgetary Control Ordinance should
be modified (Ordinance 3964) as follows:
a. Requirement that the Mayor cannot keep a position funded
City Council vacant more than 120 days without Council approval.
b. Requirement that the Mayor or his authorized representative
must provide quarterly written financial reports that explain key
economic and fiscal developments noting any significant
deviations from the Council approved budget. This report must be
presented to Fiscal and Budget Committee on the fourth Tuesday of
of February, April .... July and October. Per routine basis, Council
Fiscal And Budget Committee shall be kept apprised of income and
expenditures and any deviations noteworthy at their Committee
meetings. (Note: the above mentioned report is in addition to
the computer printouts currently provided Council.)
c. Requirement to advise Council as a part of the budget process
the projected end of year carry-over balance.
d. Requirement to advise the Fiscal and Budget Committee in
January of actual end of year balance, once books are closed for
preceding fiscal year.
e. Requirement mandating that any unanticipated or unprogrammed
dollars received through the year be set aside, not used to
compensate for revenue projection shortfalls, until authorized by
full Council, for specific programming.
f. Requirement that Fiscal and Budget Committee be advised as
soon as is practical of any unanticipated revenue windfalls to
the City.
City Attorney is requested to incorporate the above changes into
the subject ordinance by mid February. A draft copy of the
revised ordinance is to be provided to the Chairman of the Fiscal
and Budget Committee for review. Subject ordinance will be
provided to full Council at Fiscal and Budget Committee
Direction.
ACTION:
Council Committee:
Staff Department
Fiscal And Budget
City Attorney
ACTION DUE DATE: June
11. CODE OF ETHICS: Chairman of the Ethics Commission will
provide the Council with an update on the status of
implementation of the Code of Ethics Ordinance at the June 1988
Study Session. The report must include at least:
a. Review of the objectives, intent, and nature of subject
ordinance.
b. Status of compliance with the ordinance relative to all City
employees and elected/appointed officials.
c. Review of the status and summary of activities of the Ethics
Commission.
d. Recommended changes or clarifications to the ordinance.
ACTION:
Council Committee:
Staff Department
Internal Operations
Ethics Commission/City Attorney
ACTION DUE DATE: June
12. COUNCIL INTERNAL OPERATIONS COMMITTEE ACTION ITEMS:
Several areas of concern fall within the responsibility of the
Council Internal Operations Committee. At a minimum, the
Committee is requested to review with staff, and attempt to
resolve the following items. As appropriate, resolution may
require subsequent action by full Council:
a. Retroactive CATV Fee Use
b. Bond/LID/Reserve Fund Policy
c. Bond/Reserve/Refunding Documentation
Monitoring of Contracted Out Function Savings
(Admin. Procedures Manual)
f.
g.
h.
j.
ACTION: Council Committee:
ACTION DUE DATE: March
Refinancing Policies
Centralized Collections For All Billing
Rented Office Space Policy
Collection of Parking Meter Revenues
Impact Of Business License Staff Reductions
Fiscal And Budget
13. ANNEXATION POliCIES/GOALS;
Council requests Planning Director/Mayor delineate to Council the
Administration's Annexation Policy, targeted areas scheduled
dates of completion, etc.
A part of this presentation should be suggestions for expediting
annexations.
Council requests briefing at March $tudV Session 1988.
ACTION:
Council Committee:
Staff Department :
Public Services
Planning
ACTION DUE DATE: March
14. BASELINE ORGANIZATION ORDINANCE: The City Attorney will
provide the Council by April 15, 1988, the baseline
Organizational Ordinance relating to the Public Works, Planning
and Personnel Departments of the City. These ordinances will be
similar in nature to the Administrative Services Department
delineating in part departmental functions and responsibilities.
Subject ordinance will be discussed st the Council's May 1988
Study Session. (Note: This is a repeat SLI that was not acted
on in 1987.)
ACTION:
Council Committee:
Staff Department :
Internal Operations
City Attorney
ACTION DUE DATE: April & May
15. LAW ENFORCEMENT POLICIES/COURTS/PROBATION OFFICER;
(a) By the end of March, 1988, the value of another probation
officer will be reported to Council. Of particular concern is
whether he/she will pay his/her way by increasing revenue and
reducing transportation of people to and from County Jail.
ACTION DUE DATE: April StudV Session
(b) The Mayor will provide a plan for joint coordination of law
enforcement, Court/Prosecution functions to the City Council at
the July 1988 Study Session. This plan will provide for the
most efficient mix of resources and funding in each of these
areas, while maximizing public service in the Bremerton public
safety environment. Council considers development of this policy
is critical as a prerequisite to preparation of the FY-.89 BudGet.
ACTION:
Council Committee:
Staff Department
Internal Operations
Court, City Attorney,
Chief Of Police
ACTION DUE DATE: July
16. KITSAP LAKE WATER QUALITY STUDY PHASE II & BOAT LAUNCH
FACILITY:
The Mayor will continue to aggressively pursue completion of the
Kitsap Lake Water Quality Study Phase II, and development of a
boat launch facility on the lake. Request update at March and
October Study Sessions.
ACTION:
Council Committee:
Staff Department :
Public Services
Parks
ACTION DUE DATE: March and October
17. BUDGET MONITORING; The Council Internal Operations Committee
is requested to address the Council budgetary and analysis
responsibilities, income and expenditures and compliance with and
report to full Council during second quarter with specific
recommendations.
ACTION:
Council Committee:
Staff Department :
ACTION DUE DATE: April
Internal Operations
Administrative Services
ADMINISTRATION
18. CITY PARKING SYSTEM
As a part of planning for new meter mechanisms, new fee
structures for parking meters will be studied. The results of
this study will be presented to Council with recommendations, to
establish new fee structures, if 3ustified.
ACTION: Cou~.jil Committee: Public Services
ACTION DUE DATE: June
The criterion for the City's Parking Policy being provided for
City staff will be studied to determine which staff positions are
eligible for parking spaces, and which are not. The results will
be presented to Council with recommendations for use of parking
spaces not to be used by eligible staff.
ACTION:
Council Committee:
Staff Department:
Public Services
Administrative Services
19. CAPITAL EXPENDITURE ACCOUNTS
Capital expenditures accounts are to be studied by Fiscal and
Budget for consideration of different organization in the 1989
Budget. The results of this study are to be presented to
Council.
ACTION:
Council Committee:
Staff Department
Fiscal And Budget
Administrative Services
ACTION DATE DUE: July 1988
20. CITY CHARTER
At the Council Study Session in May, possibilities and procedures
for making minor changes to the City Charter (things like the 30
day wait for ordinances to be effective, etc.) will be presented.
ACTION:
Council Committee:
Staff Department :
Internal Operations
City Attorney
ACTION DUE DATE: May StudV Session
21. EQUIPMENT FROM FEDERAL/STATE SOURCES
An aggressive program for obtaining needed equipment (furniture,
etc.) from other Federal and State facilities (Ft. Lewis, etc.)
will be pursued. A report on the results will be made in writing
to the Council by the end of September 1988.
ACTION:
Council Committee:
Staff Department :
Internal Operations
Administrative Services
ACTION DUE DATE: Report in writinn bV September 1988
22. NEW COMPUTER
Progress reports on implementation of the new computer will be
made monthly or as changes occur. Specifics on pertinent items
such as deliverables and payments according to schedule will be
presented. As a part of these reports, the Council desires
demonstrations of applications, and explanations of productivity
improvements the computer provides.
ACTION:
Council Committee:
Staff Department :
Internal Operations
Administrative Services
ACTION DUE DATE: Monthly or as chan~es occur
23. HEALTH INSURANCE
A cost/benefit analysis should be conducted on whether the City
should go self-insured on health insurance or not. The results
of this study should be presented to Council on or before the
December 1988 Study Session.
ACTION:
Council Committee:
Staff Department :
Internal Operations
Personnel
ACTION DUE DATE: Prior to December 1988 Study Session
24. CITY CATV USE
Progress on effective application of CATV by City Departments for
training, etc., will be monitored and reported to Council
quarterly.
ACTION:
Council Committee:
Staff Department :
Internal Operations
Administrative Services
ACTION DUE DATE: April, JulV, October StudV Session
25. HOTEL/MOTEL TAX DISTRIBUTION
The accuracy of 1987 ~ hotel/motel tax distribution from state
is to be studied and results reported to Council in writing by
the end of March 1988. This study should thoroughly investigate
and provide recommendations on permanently solving this problem.
ACTION:
Council Committee:
Staff Department :
Internal Operations
Administrative Services
ACTION DUE DATE: Written Report March 1988
26. CENTRALIZATIO~
Pros and cons of joining select activities of the Chamber, BKVCB,
Main Street, EDC, and other community programs will be reviewed.
Emerging fiscal constraints require that redundancy be reduced as
much as possible. A report will be made to Council in time for
decisions to be made and results implemented in the 1989 budget.
ACTION:
Council Committee:
Staff Department :
Public Services
Mayor
ACTION DUE DATE: September 1988
27. 1988 BUDGET REVIEW AND ANALYSIS
Preparatory to the 1989 budget development, selected areas of the
City's operation will be analyzed by the Internal Operations
Committee, staff and Internal Auditor. Internal Operations
Committee will determine areas to be studied in February
ACTION:
Council Committee:
Staff Department
Internal Operations
Administrative Services
ACTION DUE DATE: June
28. ATTORNEY WORKLOAD
Attorney workload and staffing will be reviewed with results
reported to Council at the April 1988 Study Session. In the
interim, the Attorney Ordinance shall be completed.
ACTION:
Council Committee:
Staff Department
Internal Operations
City Attorney
ACTION DUE DATE: JULY 1988 Study Session
29. CIVIL DEFENSE STATUTE
A report will be made to Council by the end of February on
whether the State statute on Civil Defense is still valid, and
how that affects the City.
ACTION;
Council Committee:
Staff Department :
Public Services
Mayor/CenCom
ACTION DUE DATE: March Study Session
30. CDBG ADMINISTRATIVE COSTS
A report will be made at mid-*year review on the
administrative costs and funding specifically answering
following questions:
CDBG
the
- Is the right amount being spent?
- Is the administration sufficient and correct?
ACTION:
Council Committee:
Staff Department :
Public Services
Planning
ACTION DUE DATE: July Study Session
31. BUILDING/CONDEMNATION
A report will be made by the end of July on the progress of
building/waterfront condemnation.
ACTION:
Council Committee:
Staff Department :
Public Services
Building/Planning
ACTION DUE DATE: Report by end of July
32. WATERFRONT/DOWNTOWN DEVELOPMENT PROGRESS
Mayor/Planning Department should report on the latest plan,
schedule and progress toward Bremerton downtown/waterfront
development.
ACTION:
Council Committee:
Staff Department :
Public Services
Mayor/Planning
ACTION DUE DATE: March Study Session
oo CEMETERY
A review of cemetery lot rates will be conducted and results,
with proposed new rates as appropriate, presented to Council by
the end of February 1988.
ACTION:
Council Committee:
Staff Department
Internal Operations
Parks
ACTION DUE DATE: March Study Session
34. HANDICAPPED RECREATION PROGRAM
The City Park staff will work with a citizens support group and
community organizations to create innovative means to assure that
the Summer HCP Program is held in the summer of 1988.
ACTION:
Counci~ Committee:
Staff Department
Public Services
Parks Department
ACTION DUE DATE: August Study Session
35. LOCAL 6-YEAR STREET PLAN
A local 6 year street plan will be established and reported to
Council in time to be considered in the 1989 budget process.
ACTION:
Council Committee:
Staff Department :
Public Services
Street/Engineering
ACTION DUE DATE: September Study Session
36. GEOBASE MAPPING
The pros and cons of geobase mapping will be reviewed and
reported to Council in June 1988.
ACTION:
Council Committee:
Staff Department
Public Services
Engineering/Planning
ACTION DUE DATE: June Study Session
37. WATER QUALITY ACT
By the end of April 1988, Council will be given a report on the
Public Health/Safe Drinking Water Act and its impact on
Bremerton.
ACTION:
Council Committee:
Staff Department :
Public Services
Water Utility
ACTION DUE DATE: May Study Session
38. WASTEWATER PLANT EVALUATION
Progress of the Wastewater Plant Evaluation will be monitored
and reported to Council as appropriate, but at least quarterly.
ACTION:
Council Committee:
Staff Department
Public Services
Wastewater Utility
ACTION DUE DATE: Ap]-il, July, October Study Sessions
39. AIR POLLUTION CONTROL
Air pollution control concern (wood burning stoves, auto exhaust
omissions, etc.) will be reviewed and reported to Council by the
end of September 1988, or before if circumstances require.
ACTION:
Council Committee:
Staff Department :
Public Services
Fire Department/Police Dept.
as appropriate
ACTION DUE DATE: October Study Session
40. JAIL CHANCE
By the end of March 1988, a report will be made on impacts of
changing to the County Jail. Specific concerns include work
release, in--house arrest, etc.
ACTION:
Council Committee:
Staff Department :
Internal Operations
Court Administrator/
Municipal Judge/Police Chief
ACTION DUE DATE: April Study Session
41. NEW COURT SYSTEM
By mid--year a review of the impacts of the new court system will
be conducted and reported to Council.
ACTION:
Council Committee:
Staff Department :
Internal Operations
Court Administrator/
Municipal Judge
ACTION DUE DATE: July Study Session
COUNCIL
45. ENTRY SIGNS
Request the Design Committee via Councilmen Lynn Horton and/or
Spencer Homing recommend new Bremerton entry signs.
ACTION:
Council Committee:
Staff Committee :
Horton/Horning
Streets/Engineering
ACTION DUE DATE: May
46. LIBRARY FACILITIES, MAINTENANCE OF, RESPONSIBILITY FOR:
Staff is to review the Concomitant Agreement regarding
Libraries relative to City's involvement and responsibilities for
the library and maintenance of these facilities.
ACTION:
Council Committee:
Staff Department
Public Services
General Facilities
ACTION DUE DATE: March