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HomeMy WebLinkAbout3758 AN ORDINANCE establishing an ELECTRONIC EQUIPMENT MAINTENANCE FUND and pre- scribing the use of said fund. THE CITY OF BREMERTON DOES ORDAIN: SECTION 1: ELECTRONIC EQUIPMENT MAINTENANCE FUND CREATED: There is hereby created an Electronic Equipment Maintenance Fund (EEMF) to be used as a revolving fund for salaries, wages and operations required for maintaining and managing electronic equipment and facilities. An Electronic Equipment Reserve Fund (EERF) shall also be established as a revolving fund for capital equipment or facilities expenditures. SECTION 2: FUNDS ADMINISTRATION: The EEMF and the EERF shall be administered by the City Council. SECTION 3: PERSONNEL: There shall be employed by the City Council of the City of Bremerton an Electronics Equipment Maintenance Supervisor and such other employees as shall be necessary to carry out the function of the Electronics Equipment Maintenance Department, hereafter called The Communications Department. SECTION 4: EQUIPMENT/FACILITIES INCLUDED: A. All city departments will utilize the Communi- cations Department for electronic services that the Communica- tions Department is reasonably and competitively able to provide. B. The Communications Department will manage all elec- tronic equipment sites, and in conjunction with the City Attor- ney, will attend to matters of lease/rent negotiations, and other administrative matters concerning such sites. In return, the Communications Department will receive all lease/rental revenues accruing from these sites. This revenue will be appropriately apportioned for operating and capital expenditures. Where reve- nue is received solely as a result of capital expenditures pro- vided by the land owner, said revenue shall belong exclusively to the land owner, and will not be shared in by the Communications Department. 1 C. The Communications Department will manage the City's communications cable system, establishing a schedule of user rental charges. The Communications Department will receive all revenue accruing from such charges. This revenue will be appropriately apportioned for operating and capital expenditures. D. The Communications DePartment will be permitted to purchase equipment on a rental and reserve system whenever it is agreeable to the customer (user entity), or where City Council approves a specific proposal from the Communications Supervisor. SECTION 5: FUND TRANSFER: All funds on deposit with the City Treasurer, all accounts receivabe and all outstanding obligations of the current Electronics Maintenance Fund shall be transferred to the Fund herein established on the effective date of this ordinance. SECTION 6: EQUIPMENT USE CHARGES: Each department using leased/rented equipment and/or facilities shall pay into the EEMF, monthly for each item, an amount equal to the actual cost of the fund of servicing and maintaining such items, includ- ing salaries, wages, materials and supplies. In addition, each such department shall pay into the EERF monthly, a charge for replacement for each item based on the estimated useful life of the particular item. The monthly "rates for equipment/facilities use" and the "shop rate" for the repair facility will be estab- lished by City Council's resolution on an annual basis upon approval of the budget. SECTION 7: RECORDS AND ACCOUNTS: The Communications Supervisor and the City Treasurer shall keep such records and accounts as directed by the City Council and in accordance with the Intragovernmental Services Manual as published by the Washington State Auditor. SECTION 8: PURCHASES: All purchases made from the Funds shall be in accordance with the Charter and Ordinances of the City of Bremerton. 2 SECTION 9: EXPENDITURES: Any withdrawals or expen- ditures from said EEMF and/or EERF shall be made only upon approved payrolls and vouchers of the city. SECTION 10: DEPOSITS: All monies deposited in the Funds accounts, including amounts included therefore in the annual budget of the City and not expended as in this Ordinance provided, shall remain in the Funds from year to year, and shall not be transferred to any other fund or expended for any purpose whatsoever; except as in this ordinance provided; PROVIDED, HOW- EVER, that any money in the Funds not currently required, will be invested by the City Treasurer after consultation with the Invest- ment Control Committee. SECTION 11: DISPOSITION: If at any time hereafter the City Council of the City of Bremerton shall abolish said Funds, all monies on deposit therein shall revert to the appropriate fund of the City of Bremerton. APPROVED by the City Commissioners on the first readings this ~3 day of November, 1982. PASSED by the City Commissioners of the City of Bremerton, Washington, signed by the Mayor and attested by the City Clerk in authentication of such passage this ~0 day of November, 1982. Mayor ATTEST: KATHLEEN L. MANDIO City Clerk