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HomeMy WebLinkAbout3967 SUMMARY OF ORDINANCE NO. %,~~ ~Ol~ This Ordinance sets forth a City wide uniform code of ethics, provides for the establishment of an Ethics Commission, penalties for violations and adds a new chapter to the Bremerton Municipal Code. SECTION 1: This section entitles this Ordinance the "Code of Ethics" ordinance. SECTION 2: This section provides the purpose of the ordinance, which is to provide for integrity in government and insure public confidence in the integrity of City government. SECTION 3: This section sets forth general principles requiring City employees to observe the spirit, as well as the letter, of this Ordinance. In cases of uncertainty as to the applicability of the ordinance, the employee is to consult with his or her supervisor and the City Attorney's office. SECTION 4: This section provides definitions of the ordinance. SECTION 5: This section prohibits several types of conduct. First, City personnel are prohibited from using-their office for private purposes. Personnel are prohibited from contracting with businesses where they have an interest, either directly or iadirectly. Second, persons are prohibited from offering or giving anything of value to City personnel for an understanding that future conduct will be affected by the gift. Personnel are also prohibited from soliciting or accepting anything of value based upon an agreement to benefit in the future. No gifts, in any form whatsoever, are allowed to be accepted except where they have an insignificant or nominal value. Gifts of significant value can only be accepted where refusal would result in embarrassment to the City or violate customs or policies of the donor. In this situation the gifts are to be turned into the City Clerk and become City property. Third, personnel and candidates are prohibited from soliciting political contributions from City personnel, except where the candidate is a member of the immediate family of the person. Personnel are prohibited from using their position in the City to induce or coerce any other person to provide support to a candidate for a political office. Fourth, City personnel are prohibited from accepting a compensation for assisting persons to present a matter before the City. Fifth, City personnel are prohibited from accepting any compensation other than their salary with the City for doing their job. Sixth, personnel are prohibited from disclosing confidential information or inside information for one (1) year after leaving employment with the City unless that information is public record. Seventh, City equipment may not be used for any private purpose. Eighth, City Councilmen are prohibited from engaging in any ex parte contacts with persons who have, or will have, pending before the Council any quasi-judicial hearing such as the granting of a license or a rezone. Ninth, City personnel are prohibited from using their official influence to effect a revaluation of property in which they have an interest. In the event a City employee appears at a public hearing in support of a measure, they must disclose the nature of their interest before presenting information in support of the measure. Tenth, reprisals against persons reporting a potential violation of this Ordinance are prohibited. Eleventh, a breach of confidentiality in handling of a matter covered by this Ordinance is a violation. Twelfth, actions which coerce or induce another to violate the provisions of this Ordinance are prohibited. Thirteenth, filing a false report under this Ordinance is prohibited. Fourteenth, City personnel are required to notify their supervisor when they are aware of an action which violates the provisions of this Ordinance. SECTION 6: This section sets forth an Ethics Commission constituted of members appointed by both the Mayor and Council. One member of the Commission is required to be an attorney. Members are prohibited from holding or campaigning for political office or being an officer of any political party. Members are prohibited from making contributions or using their name in City political campaigns. Members are also prohibited from being a lobbyist or being an employee of the City. Commission members are to serve three (3) year terms, which terms will be staggered after initial appointment. Four (4) members of the Commission constitute a quorum. A vote of three (3) members is required for any action of the Co~nission. Finally, the Commission is empowered to act as a primary investigative officer on violations of the provisions of this Ordinance, preserve all files and records of the Commission, and members of the Commission are subject to removal by the Mayor and Council. SECTION 7: This section sets forth the criteria required in a complaint under this Ordinance to the Hearing Examiner. It further requires the Hearing Examiner to conduct an investigation of the allegations. If the Hearing Examiner finds that there is no probable cause to believe that a violation has occurred, he is required to notify the complainants, prepare and file Findings and Conclusions on the complaint, and take no further action. This section also allows the complainant to appeal the determination of the Hearing Examiner to the Commission. Within ten (10) days after receipt of the Examiner's decision, the Commission then has the power to overrule the Hearing Examiner, if appropriate. This section also provides that the Hearing Examiner is to certify matters to the Commission where he or she finds that there is probable cause to believe that a violation has occurred. Upon receipt of a finding of probable cause the Commission may either refer the matter to the appropriate law enforcement personnel or retain the matter for its own formal investigation. The Commission is required to notify the complainant in the event it would like to pursue an investigation. Respondents are allowed to have hearings open to the public, at their request. Commission hearings will be informal, although the Commission is given broad powers to question witnesses, subpoena records and take testimony under oath. The Commission is required to prepare a record of the proceedings and within thirty (30) days after conclusion of the hearing, prepare Findings, Conclusions and an Order for both the complainant and respondent. Appeals from the Ethics Commission are contained in the ordinance and this section also provides for enforcement of orders. SECTION 8: This section provides for confidentiality of all matters before the Hearing Examiner and Commission. SECTION 9: This section allows for free access to all City records for both the Hearing Examiner and Commission. SECTION 10: This section sets forth a limitation of one (1) year on activity for which complaints will be received. SECTION 11: This section sets forth civil penalties and other sanctions preserved by this Ordinance. (1) Whenever the Commission determines that a violation of any provision of this Ordinance has occurred, it may issue an order to the violator to comply with any or more of the following requirements: a) To cease and desist violation of this Chapter; b) To file any reports or other documents or information required by this Chapter; c) To pay a civil penalty of not more than Five Hundred Dollars ($500.00), or an amount not exceeding three (3) times the economic value of anything received or sought in violation of this Chapter, whichever is greater; d) To pay any damages sustained by the City which are caused by the conduct constituting the violation; or e) To pay a civil penalty of Ten Dollars ($10.00) per day for each day that a properly completed statement or report required by B.M.C. 6.01.040 has not been filed within the time required, up to a maximum of Two Hundred Fifty Dollars ($250.00). {2) Violators shall be subject to the penalties as set forth in this Code of Ethics, but may be subject to other liabilities to the extent that their conduct violates other provisions of the law including, without limitation, RCW 9A.68.010-050 (Bribery and Corrupt Influence) and RCW 9A. 80.010 (Abuse of Office), and to such extent criminal penalties shall be imposed in accordance with state law. 3) In adition to the above sanctions, should the complainant violate the confidentiality provisions of B.M.C. 6.01.030(10), the Ethics Commission shall forthwith order dismissal of the complainant. 4) Any sanction imposed under this Chapter is in addition to, and not in lieu of, any other penalty or sanction that may be imposed according to law or equity including removal or recall from office, employee disciplinary action, or injunctive relief to insure that any violation of this Chapter cease and desist and/or that any statement or other information required by this Code of Ethics be filed. SECTION 12: Criminal Penalties: 1) A misdemeanor, as used in this Section, is punishable by imprisonment in the City jail for not more than ninety (90) days, or by a fine of not more than Two Hundred Fifty Dollars ($250.00), or by both. 2) Any person or Bremerton City personnel who knowingly violates any provision of Subsections 3(c), 10 and/or 12 of B.M.C. 22.01.030 (Ethical Standards and Prohibited Practices Enumerated) shall be guilty of a misdemeanor. SECTION 13: This section requires elected and appointed officials to distribute the Code of Ethics to each employee under his authority within ninety (90) days after adoption. The Personnel Office is responsible for maintaining a list of the documen'ts showing employee review. SECTION 14: This section sets forth a one (1) year statute of limitations on criminal actions. SECTION 15: This section provides that if any section of the ordinance is invalid, the entire ordinance will not be invalid. Any person desiring the full text of the foregoing Ordinance may so request from the City Clerk and it shall be provided without charge. _/. APPROVED by the City Council on the first reading on ASSED by the City Council of the City of Bremerton, signed by the Mayor and attested to by the City Clerk in authentication o~ such passage on/~,/~ ~ , 1985. ----- MORRIE DAWKINS, Mayor KATHLEEN L. MCCLUSKEY, City Clerk Director of Administrative Services NO. AN ORDINANCE creating a code of ethics, requiring disclosure of financial interests, establishing an ethics commission, providing for criminal and civil sanctions and penalties for violations, and adding a new chapter to the Bremerton Municipal Code. THE CITY COUNCIL OF THE CITY OF BREMERTON DOES HEREBY ORDAIN: Section 1: (B.M.C. 22.01.010) This Chapter shall be entitled the "Code of Ethics," and is added to the Bremerton Municipal Code as it is in the best interests of the citizens of the City of Bremerton to adopt this Code to aide and insure integrity in City government. Section 2: (B.M.C. 22.01.020) Purpose: The Bremerton City Council recognizes the need for integrity in government and recognizes that the people of Bremerton consider governmental service to be a public trust. Accordingly, high ethical standards must be maintained by all persons involved in local government. Further, public confidence in the integrity of City officials and employees must be furthered. Finally, City government must assist City officials and employees in determining proper ethical actions in various situations. It is the purpose of this Ordinance to establish ethical standards of conduct for all officials and employees of the City, and for all people dealing with Bremerton City government. This Ordinance is not to be construed so as to impair the ability of City officials and employees to participate in ceremonial, representational or informational functions in the pursuit of their official duties. This Ordinance shall be liberally construed in favor of protecting the public's interest in full disclosure of conflicts of interest and promoting ethical standards of conduct for City officials, employees and persons dealing with Bremerton City government. Section 3: (B.M.C. 22.01.030) General Principles: Each employee of the City of Bremerton is obligated to act 1 honestly and in good faith for the best interests of the City. In varying situations and degrees, personal interest or activities of an employee will affect the City and may involve some conflict with interest of the City. This Ordinance is intended to furnish guidelines and some rules for resolving problems of this kind. Every City employee is expected to observe the spirit, as well as the letter, of this Ordinance. He or she should be continually alert to potential conflicts of interest and should scrupulously examine any situation in which a personal benefit or gain will arise from knowledge acquired in conducting business of the City or from relationships with members of the public dealing with the City. In some cases, personal activities or interest of a City employee may have some connection with City activities or interest, but involve no conflict. In some cases a conflict of interest may exist, but is one of insignificant or very small proportions. It is recognized that situations of this kind will arise and, with certain special exceptions, no attempt is made to prohibit them. On the other hand, personal activities or interest of a City employee may involve significant conflict with the activities or interest of the City. In some cases there may be no actual or significant conflict, but that appearance of conflict may exist. These various situations either should be avoided or dealt with under special procedures. The special procedures ordinarily will be to report the problem to the appropriate supervisory personnel or to the board set up pursuant to this Ordinance and secure a determination of a course of conduct consistent with the principles enumerated herein. Appropriate conduct for City employees in many situations will be indicated by the rules and guidelines herein set forth. Doubt may still exist in some situations. In case of doubt, the best rule to follow is to report the situation to the City Attorney for further advice. Section 4: (B.M.C. 22.01.040) Definitions: The following words and phrases as used in this Chapter shall, unless the context clearly indicates otherwise, have the meanings as follows: 1) "Anything of value" means any real or personal property of any kind or the voluntary rendition of services of any kind or the promise of future employment or personal benefit ~orther or not such items are in the form of a gift, loan, political contribution or award, but shall not include the following: a) Informational material transferred for the purpose of informing the recipient about matters pertaining to official city business and the nature of which is not to financially benefit the recipient; b) Any symbolic presentation the nature of which is not to financially benefit the recipient; c) Any reasonable hosting, including travel expenses, entertainment, meals or refreshments furnished in connection with appearances, ceremonies and occasions reasonably relating to official city business; d) Any honorarium as defined herein; or e) Relatively inexpensive items of personal property such as a box of candy or a bouquet of flowers which are given as a simple act of human kindness, thoughtfulness and appreciation. 2) "Business" means any corporation, partnership, sole proprietorship, firm, enterprise, franchise, association, organization, self-employed individual, consultant, holding company, joint stock company, receivership, trust or any legal entity organized for profit. 3) "Business with which an individual is associated" means any business in which the person or a member of the person's immediate family: a) Is a director, officer, partner, employee, or b) Knowingly owns, directly or indirectly, an interest (1) that exceeds one-tenth of one percent of the outstanding stock of all categories if said business is incorporated, or (2) that exceeds one percent of the net worth of an unincorporated business, or (3) that exceeds one percent of all debt obligations of said business, incorporated or unincorporated, or c) Attributes five percent (5%) or more of the net worth of said individual to ownership of a financial interest in said business. 4) "Candidate" means any individual who seeks election to public office. Pursuant to R.C.W. 42.17.020 an individual shall be deemed to seek election when he first: a) Receives contributions or makes expenditures or reserves space or facilities with intent to promote his candicacy for office; or b) Announces publicly or files for office. 5) "Compensation" means payment in any form for real or personal property or services of any kind, unless the context requires a narrower meaning. 6) "Complainant" means any person filing a complaint of a violation of the Code as set forth in B.M.C. 22.01.070. 7) "Confidential information" means information exempt from public inspection and copying pursuant to R.C.W. 42.17.310, and information required under B.M.C. 22.030.030 and 22.01.070. 8) "De minimus" means small, slight or trifling. 9) "Elected or Appointed Official" means any person elected at a general or special election to any executive, legislative or judicial city office and any person who is appointed to fill an elective City of Bremerton office, or who is appointed by the Mayor or Council to a position of authority. 10) "Ethics Commission" or "Commission" means the Commission established by B.M.C. Section 22.01.060 of this Chapter. 11) "Governmental body" means any department, office, commission, council, board, administration or other establishment in the administrative, legislative or judicial branch of Bremerton city government over which Bremerton government may lawfully exercise ts jurisdiction, or officially appoint representatives or members. 12) "Hearing Officer" means that person designated in B.M.C. Sections 22.01.055 and 22.01.070 herein as the proper person to receive complaints of violations of this Ethics Code and to make an initial review of such complaints for the purposes and in the manner as set forth herein. 13) "Immediate family" means spouse (unless a legal separation exists), dependents, and any other individuals residing in the person's household. 14) "Honorarium" means reimbursement for expenses in connection with speeches, lectures, etc., that could not reasonably be construed as given to influence the conduct of the official with relation to official matters. 15) "Person" means any individual, business, union, committee, club or other entity however constituted, organized or designated, including, without limitation, any political, educational, religious or charitable association or group. 16) "Bremerton City Employee" means any individual who is responsible for taking or recommending Bremerton official action of a nonministerial nature with regard to: a) Contracting or procurement; b) Administering or monitoring grants or subsidies; c) Planning or zoning; d) Inspecting, licensing, regulating or auditing any person; e) Any other activity where the official action has an economic impact of greater than a de minimus nature on the interests of any person. "Bremerton City Employee" shall not include individuals who render services at public expense by court appointment. 17) "Bremerton City Personnel" means any employee or elected or appointed official of the City of Bremerton. 18) "Political contribution" means any advance, conveyance, distribution, transfer of funds or anything of value, including personal and professional services for less than full consideration, loan, payment, pledge, forgiveness of 5 indebtedness, forebearance, gift, deposit, subscription or purchase of a ticket to a testimonial or similar fund-raising affair in connection with a political campaign and any agreement or other obligation to make a political contribution. 19) "Respondent" means any person who is named by a complainant as allegedly violating this Code. Section 5: (B.M.C. 22.01.050) Ethical Standards and Prohibited Practices Enumerated: 1) No Bremerton City personnel shall, except for compensation as provided by law, use his or her office or any confidential information received thereby for private purposes including, without limitation: commercial purposes, financial gain, or present or future employment. Further, City personnel shall not do indirectly what is prohibited from being done directly. For example, arrange to have a gift made to another member of his family or engage in prohibited transactions through an intermediary. Private purposes are defined as those activities which involve a conflict of interest with the City of Bremerton or the appearance of a conflict of interest with the City. In addition to conflicts of interest, any private purpose which could reasonably injure the City of Bremerton either by way of monetary loss or by injury or damage to the good name or reputation of the City, are prohibited; provided, however, that the City Council may, by resolution and when it deems it to be in the best interests of the City, authorize the Mayor to sign a legal document causing the City to enter into a legal transaction with a business with which the Bremerton City personnal or a member of his or her immediate family is associated. 2) a) No person shall offer or give anything of value to Bremerton City personnel, members of their immediate family or business with which they are associated or to any candidate for elected Bremerton City office, member of his or her immediate family or business with which he is associated based on any agreement or understanding that the vote or official action of any Bremerton City personnel or any candidate for elected Bremerton City office would be determined thereby. 6 b) No Bremerton City personnel or candidate for elected Bremerton City office shall solicit or accept anything of value based on any agreement or understanding that the vote or official action of any Bremerton City personnel or any candidate foc elected Bremerton office would be determined thereby. c) No Bremerton City personnel or candidate for elected Bremerton City office shall be allowed to accept a gift from any other person under the following circumstances: i. Where the gift is being offered to the Bremerton City personnel or candidate as a result of the position which he or she holds or is seeking to hold with the City of Bremerton. ii. Notwithstanding other provisions of this Ordinance, Bremerton City personnel and/or candidates for elected Bremerton City office may accept gifts which have insignificant value and are incidental to normal social contacts. Examples of such gifts would include, but not be limited to, certificates of appreciation, plaques, trophies, and other objects which provide a medium for an expression of appreciation. d) Gifts of significant value shall not be accepted when they are being given to an individual as opposed to the City. In circumstances where refusal to accept a personal gift of significant value will result in embarrassment to the City or violate customs and policies of the donor, the item can be accepted provided that it immediately be turned over to the custody of the City Clerk, as City property and be used for the purpose of display on behalf of the City. Gifts to Bremerton City personnel and/or candidates for elected Bremerton City office represented by expense paid pleasure trips, entertainment and meals or use of vacation facilities, automobiles, boats or the like may not be accepted. e) Provisions of this Ordinance regarding gifts applies not only to present gifts but also includes gifts designed to take effect in the future after the Bremerton City personnel or candidate has left active employment with the City. 3) a) No Bremerton City personnel or candidate for elected Bremerton City office shall knowingly solicit or encourage, directly or indirectly, any political contribution from any Bremerton City personnel. City elected officials are exempt from this provision (i.e., being solicited). b) Section a) above shall not apply to contributions by the Bremerton City personnel who are members of the i~nediate family of the elected official or candidate. Nothing in this section shall prevent an employee from fully exercising those rights to participate in political activities granted by the provisions of RCW 41.06.250. c) No Bremerton City personnel or candidate for Bremerton City office shall use the power or authority of his or her office or position and/or the prospect of future office or position in a manner intended to induce or coerce any other person to provide, directly or indirectly, anything of value to said personnel, candidate or any other person, other than that which results naturally from the lawful and proper performance of one's official duties. 4) No Bremerton City personnel shall accept anything of value, other than compensation as provided by law, for assisting any person to present a matter to a governmental body, or to any other Bremerton City personnel. 5) No Bremerton City personnel shall accept anything of value, other than compensation provided by law, for rendering the services for which he or she is legally compensated. 6) No former Bremerton City personnel shall, during the period of one (1) year after leaving City office or employment, disclose or use any informa%ion gained by reason of his/her City employment to obtain anything of value for himself or for any other person unless the information is a matter of public knowledge or is available to the public on request. 7) No person and no Bremerton City personnel shall: 8 a) Use, request, or permit the use of City motor vehicles, equipment, materials, or property, except in the conduct of official business. b) Use, request, or permit the use of City employee services during City time except in the conduct of official business. 8) Members of the City Council and Planning Commission are prohibited from engaging in ex parte contacts with persons who have a financial interest, directly or indirectly, in matters which are quasi-judicial in nature and pending for hearing before the Council or Planning Commission. In addition, where Council members or Planning Commission members have had ex parte contacts with persons who have a direct or indirect financial interest in a matter which was not pending before the City Council or Planning Commission at the time of the ex parte contact must inform the City Council or Planning Commission of the contact with that person and remove him or herself from the hearing concerning the subject matter of that contact. 9) No Bremerton City personnel shall use his or her official influence to affect an illegal revaluation of any property in which he or she, the immediate family or a business with which he or she is associated has an interest, except through a lawful appearance at a regularly constituted public hearing. Further, no Bremerton City personnel shall use his or her official influence in the form of lobbying for a revaluation of property in which he or she is interested outside the hearing process. In the event that Bremerton City personnel appear at a regularly constituted public hearing in support of a measure which would cause a revaluation of property in which they have an interest, they shall be required to disclose the interests prior to presenting information in support of the measure. 10) No person and no Bremerton City personnel shall engage in or aid and abet any act or reprisal against any person as a consequence of that person's having made a report of violation to the Hearing Officer. Institution of formal court proceedings shall not be considered an act of reprisal. (11) No person and no Bremerton City personnel shall commit or allow any breach of confidentiality as required by this Code of Ethics in connection with any report or investigation of a violation. (12) No person and no Bremerton City personnel shall knowingly and intentionally induce or coerce or attempt to induce or coerce anyone to violate any provision of this Code of Ethics. (13) No person and no Bremerton City personnel shall knowingly file a false charge or report of violation of this Code of Ethics with the Hearing Officer. For purposes of this subsection, every unqualified state- ment of that which one does not know to be true is equivalent to a state- ment of that which he or she knows to be false. (14) All Bremerton City personnel are required, under the terms of this Ordinance, to notify their immediate supervisory whenever they are aware of an action or contemplated action by other Bremerton City personnel which may violate the provisions of this Ordinance. Section 6: (B.M.C. 22.01.060) Ethics Commission: (1) There is established an "Ethics Commission" composed of five (5) members. Two members of this Commission shall be appointed by the Mayor. Two members shall be appointed by the Ctiy Council. These Four (4) members shall appoint a fifth member and shall serve without pay. (2) At least one (1) member of the Commission shall be licensed to practice law in the State of Washington, and all members shall be registered voters in the City of Bremerton. (3) The Council appointees shall be designated as Position #1 and #3. The Mayoral positions shall be designated as Position #2 and #4. Position #5, which is the position chosen by the other four Commissioners, shall initially serve for one (1) year. Positions #1 and #3, #2 and #4 shall serve for two (2) and three (3) years, respectively. The original member shall be - 10- appointed within sixty (60) days after adoption of this Ordinance. Thereafter, each member shall serve a term of three (3) years. 4) No member of the Commission, during his or her tenure, shall: a) Hold or campaign for elective office; b) Be an officer of any political party or political committee; c) Make contributions, or permit his or her name to be used in support of, or in opposition to, any candidate for city office; d) Lobby or employ or assist a lobbyist. e) Be an employee of the City of Bremerton or be performing any contracts with the City of Bremerton. 5) No person shall be eligible for appointment to more than one (1) three-year term, except as provided in subsection (6) below. 6) An individual appointed to fill a vacancy occurring other than by the expiration of a term of office shall be appointed for the unexpired term of the member he succeeds, but shall be eligible for appointment to one full three-year term thereafter only if one (1) year or less remains in the term he is appointed to fill. Any vacancy occurring on the Commission shall be filled within sixty (60) days in the manner in which that position was originally filled. A vacancy shall not impair the powers of the remaining members to exercise all the powers of the Commission. 7) The Commission may select a presiding officer in the manner it deems appropriate. 8) Four members of the Commission shall constitute a quorum and a vote of three members is required for any action or recommendation of the Commission. The Commission shall meet as frequently as it deems necessary, provided that ten days advance written notice is mailed to each Commission member and to any person who has filed a request to be notified of such meetings. 9) In addition to other duties prescribed by the Code of Ethics, the Commission shall: 11 a) Following a determination of probable cause by the Rearing Officer, act as the primary investigative body ~or violations of the provisions of this ordinance; b) Preserve all files, statements, correspondence and records of proceedings for a period of seven years. 10) When, in the judgment of the Mayor, a member of the Ethics Commission has violated any provision of this Ethics Code or other law or has engaged in any of the activities prohibited in subsection (4) above, the Mayor may recommend that said member shall, by order of the Council, be removed from the Co~m/ission, a vacancy declared and a new member appointed as provided in subsection (6) above. Further, the Council as a whole may, by a two-thirds (2/3) vote, remove a member of the Ethics Commission. Section 7. (B.M.C. 22.01.070) Enforcement Procedures: 1) Any person who has personal knowledge of a violation of this Ethics Code may file a complaint of said violation with the Hearing Officer. Complaints shall be submitted on a form prepared by the Ethics Conuuission and shall be delivered to the Hearing Officer at a location to be determined by the Hearing Officer in a sealed blank envelope. Complaints shall include, but not be limited to, the following: a) Identity of complainant; b) Identity of alleged Ethics Code violator; c) Detailed description of activity constituting violation including dates and locations of violations; d) Section of Ethics Code believed to be violated; e) Identity of other persons with knowledge regarding alleged violation; if known; f) Sworn statement by complainant that all information contained in complaint is based on personal knowledge; g) Sworn promise by complainant to maintain confidentiality regarding fact that complaint has been filed and/or the contents thereof unless and until such time as the Ethics Commission finds that a violation of the Ethics Code did occur. 12 h) Written acknowledgement by complainant that he or she has been informed that the breach of his or her promise of confidentiality is in itself a violation of the Ethics Code and will subject the complainant to both the criminal and civil penalties as set forth herein. 2) Upon receipt of the above-described complaint, the Hearing Officer shall conduct such investigation of the allegations contained therein as he or she deems necessary and appropriate in order to make an initial determination as to whether probable cause exists to believe that a violation of this Ethics Code has occurred. 3) If the Hearing Officer is satisfied that there is no probable cause to believe that a violation of this Ethics Code has occurred, he or she shall: a) So notify the complainant and the subject of the complaint; b) Prepare written findings and conclusions regarding the complaint stating the factual basis for said findings and the legal basis for said conclusions; c) File said findings, conclusions and a notice of no probable cause with the Ethics Commission; d) If he or she believes a criminal act of a type not covered by the Ethics Code was committed~ submit his or her file to the appropriate law enforcement authorities; e) Take no further action other than as specified above and maintain confidentiality regarding his or her investigation. 4) In the event complainant believes that the Hearing Officer did not fairly and impartially review his or her complaint prior to determining no probable cause, complainant may file a request for reconsideration with the Chair of the Commission. An affidavit containing a sworn statement made under oath that the Hearing Officer did not make a fair and impartial review because of reasons of conflict of interest, bias or prejudice must be attached to the request for reconsideration. 13 a) The affidavit must set forth facts and reasons for the belief that the conflict of interest, bias or prejudice exists. b) The affidavit shall be filed no more than ten (10) days after complainant receives notice of the Hearing Officer's original finding of no probable cause. c) The Chair shall rule on the adequacy of the affidavit prior to referring the affidavit to the Commission. The Commission shall then review the original complaint, the affidavit, any other written materials which were considered by the Hearing Officer, and the Hearing Officer's findings and conclusions, to determine if probable cause exists. If four (4) Commission members find that probable cause does exist, the Commission shall: (1) Prepare and file its own written findings and conclusions; (2) Proceed as set forth in B.M.C. Section 22.01.070(6) herein. d) Should it appear to the satisfaction of four (4) members of the Commission at any time that any of the affidavits presented to it pursuant to this section are presented in bad faith or solely for the purpose of harassing a respondent or prolonging the investigation, the Commission shall order the complainant submitting them to pay to the Commission and the respondent the amount of reasonable expenses which the filing of the affidavit caused it to incur, including reasonable attorneys fees, and shall declare no violation has occurred. 5) If the Hearing Officer finds probable cause to believe an Ethics Code violation has occurred, he or she shall: a) Prepare written findings and conclusions regarding the complaint stating the factual basis for said findings and the legal basis for said conclusions; b) File said findings and conclusions and a notice of probable cause with the Ethics Commission; 14 c) If he believes a criminal act of a type not covered by the Ethics Code was committed, submit his file to the appropriate law enforcement authorities; d) Take no further action other than as specified above and maintain confidentiality regarding the complaint, the investigation and findings. 6) Except as set forth herein, the Hearing Officer and the Commission shall keep in strict confidentiality the fact that a complaint has been received, the contents of the complaint, the identity of the party making the complaint, the results of the investigation and the Hearing Officer's findings and conclusions. 7) Upon receipt of the Hearing Officer's findings of probable cause, the Commission may choose between the two courses of action as follows: a) Refer the matter to the office of the City Attorney for criminal prosecution; provided that, upon a determination that the proof beyond a reasonable doubt necessary for criminal conviction is not available, the City Attorney may refer the matter back to the Commission for proceedings consistent with the civil burden of proof; e.g., a simple preponderance of the evidence, or b) Retain the matter for its own formal investigation with a view toward the ultimate imposition of a civil penalty or penalties in the event it is determined an actual violation has occurred. 8) Should the Commission decide to retain the matter for its own formal investigation pursuant to subsection (6), part (b) above, the Commission shall notify, in writing, the complainant, and the respondent, of its decision to pursue a formal investigation by way of holding a hearing to determine if a violation has occurred. 9) Respondents shall be informed as to their rights to have the hearing either open or closed to the public. All hearings shall be closed to the public unless the respondent submits a written request that the hearing be open. 15 10) a) Hearings conducted by the Commission shall be informal with technical rules of evidence not applying to the proceedings except the rules of privilege recognized by law. The respondent may be represented by legal counsel and/or by his or her bargaining representative and may present and cross examine witnesses and give evidence before the Commission. The Commission may call witnesses on its own motion and compel the production of books, records, papers or other evidence needed. To that end the Ethics Commission shall issue subpoenas and subpoenas duces tecum at the request of the Commission or the person complained against. All testimony shall be under oath administered by a member of the Commission. The Con~nission may adjourn its hearing from time to time in order to allow for the orderly presentation of evidence. b) Upon motion of respondent or upon its own motion, the Commission may temporarily stay or permanently suspend its investigation when, in its informed discretion, the manifest needs of justice and fairness will be better served thereby. c) The Commission shall prepare an official record of the hearing, including all testimony which shall be recorded manually or by mechanical device, and exhibits; provided, the Commission shall not be required to transcribe such records unless an individual entitled to knowledge of the contents of the record presents a requst accompanied by payment of the cost of transcription. 11) Within thirty (30) days after the conclusion of the hearing, the Commission shall, based upon a preponderance of the evidence, make and fully record in its permanent records, findings of fact, conclusions of law, and an order containing the final disposition including where appropriate the civil sanctions(s) imposed. A copy of the findings, conclusions and order shall be forwarded by registered mail to the complainant and to the respondent at addresses provided by both persons to the Commission. 16 12) Any person found, by final written order of the Commission, to be in violation of this Code of Ethics may appeal the Commission's decision in the manner and form as provided by State law. 13) If no appeal is perfected within the thirty (30) days following the date of the Commission's final order, and voluntary compliance with the order does not occur, the City Attorney shall petition in Superior Court for enforcement of the Commission's order in a manner patterned after that which is currently provided for enforcement of orders entered by the State Public Disclosure Commission in R.C.W. 42.17.397 (Laws of Washington, 1975-76 2d Ex. S.C. 112-13). Section 8: (B.M.C. 22.01.080) Confidentiality: Any activity performed by the Rearing Examiner or the Ethics Commission shall be kept in strict confidence. However, at the time the Commission renders a written decision upon conclusion of its investigation, copies of the decision shall be delivered to the Mayor and all members of the Bremerton City Council. Such opinion may also be released to the public at the discretion of the Commission with such omissions as may be necessary to protect the confiaence and privacy of City officers and/or employees. Section 9: (B.M.C. 22.01.090) Access to City Records: The Hearing Examiner and the Ethics Commission shall be provided free access to all City records with the exception of those privileged records in the custody and control of the City Auditor, the City Attorney and Police Department, Internal Affairs Investigator. Section 10: (B.M.C. 22.01.100) Limitation Upon Investigation: No complaint shall be considered by the Hearing Examiner or the Ethics Commission for alleged conduct in violation of the provisions of this Ordinance which occurred more than one (1) year prior to the filing of the Complaint. Section 11: (B.M.C. 22.01.110) Civil Penalties - Other Sanctions Preserved: 1) Whenever the Commission determines that a violation of any provision of this Code has occurred, it may issue an order 17 to the violator to comply with any one or more of the following requirements: a) To cease and desist violation of this Chapter; b) To file any reports or other documents or information required by this Chapter; c) To pay a civil penalty of not more than five hundred dollars ($500.00), or an amount not exceeding three (3) times the economic value of anything received or sought in violation of this Chapter, whichever is greater; d) To pay any damages sustained by the City which are caused by the conduct constituting the violation; or e) To pay a civil penalty of ten dollars ($10.00) per day for each day that a properly completed statement or report required by B.M.C. 6.01.040 has no't been filed within the time required, up to a maximum of two hundred fifty dollars ($250.00). 2) Violators shall be subject to the penalties as set forth in this Code of Ethics, but may be subject to other liabilities to the extent that their conduct violates other provisions of the law, including without limitation, R.C.W. 9A.68.010-050 (Bribery and Corrupt Influence) and R.C.W. 9A.80.010 (Abuse of Office), and to such extent criminal penalties shall be imposed in accordance with state law. 3) In addition to the above sanctions, should the Complainant violate the confidentiality provisions of B.M.C. 6.01.030(10), the Ethics Commission shall forthwith order dismissal of the complaint. 4) Any sanction imposed under 'this Chapter is in addition to and not in lieu of any other penalty or sanction that may be imposed according to law or equity, including removal or recall from office~ employee disciplinary action, or injunctive relief to ensure that any violation of this Chapter cease and desist and/or that any statement or other information required by this Code of Ethics be filed. Section 12: (B.M.C. 22.01.120) Criminal Penalties: 18 1) A misdemeanor, as used in this section, is punishable by imprisonment in the City jail for not more than ninety (90) days, or by a fine of not more than two hundred fifty dollars ($250.00), or by both. 2) Any person or Bremerton City personnel who knowingly violates any provision of subsections 3(c), 10 and/or 12 of B.M.C. 22.01.030 (Ethical Standards and Prohibited Practices Enumberated) shall be guilty of a misdemeanor. Section 13: (B.M.C. 22.01.130) Miscellaneous Administrative Provisions: It shall be the responsibility of all elected or appointed officials to distribute this Code of Ethics Ordinance to each employee or Commission member under their official authority or jurisdiction. Distribution must be made within sixty (60) days of its effective date. The Personnel Department shall assure that all employees have initialed a list or roster acknowledging that they have received and understand the Code of Ethics Ordinance requirements; this shall be accomplished within ninety (90) days of its effective date. The lists shall be maintained as public documents. After the initial notification to City personnel thereafter, on an annual basis, all City employees shall be re-advised of the contents of the Ordinance and shall so acknowledge by initial on a roster to be retained in the Personnel office. The responsibility of distributing the Code of Ethics Ordinance shall be continuous, requiring present and future elected officials to distribute up-to-date copies of to all new ~ployees and to require written indication of receipt of such copies. Section 14: (B.M.C. 22.01.140) Limitation on Actions: Prosecutions for misdemeanors as set forth in this Code of Ethics must be commenced within one (1) year after the date when the violation occurred. Any other action brought under the provisions of this Ethics Code must be commenced within two (2) years after the date when the violation occurred. For purposes of this limitation, 19 the filing of a complaint with the Hearing Officer shall be deemed to have "commenced" an action. Section 15: (B.M.C. 22.01.150) Severability: 1) If any section, subsection, paragraph, sentence, clause or phrase of this Chapter is for any reason held to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this Chapter; it is being hereby expressly declared that this Chapter and each section, subsection, paragraph, sentence, clause, and phrase thereof would have been adopted irrespective of the fact that any one (1) or more other sections, subsections, paragraphsa, sentences, clauses, or phrases be declared invalid or unconstitutional. APPROVED by the City Council on the first reading this ~f;~ day of ~~ , 1985. PASSED by City Council of the City of Bremerton, Washington, signed by the Mayor and attested by the City Clerk in authentication of such passage this ~-~day of ~.~z , 1985. M~R~E DAWK~NS Mayor ATTEST: KATHLEEN L. McCLUSKEY City Clerk 20 This Ordinance adopts, by reference, state mandated building .~ codes as well as permissive codes with modification. %~ SECTION 1: This section entitled this Ordinance "City of Bremerton Building and Fire Safety Code." SECTION 2: This section repeals all existing ordinances pertaining to the Building Exit Code, the Uniform Building Code, the Building Inspector, the Dangerous Building Code, the Plumbing Code, the Swimming Pool Code, the Fire Code a~d Fire Prevention Code, the Life Safety Code, the Mechanical Code including provisions relating to gas fitters and mechanical installer's license requirements, the Sign Code, and billboard requirements. SECTION 3: This section provides that the purppse of the ordinance is to enhance the health, safety and welfare of the public as a whole by insuring that buildings, dwellings, structures and land will be constructed, maintained and/or used in a manner so as to reduce hazards, increase durability, and require consistent patterns of community development. SECTION 4: This section adopts, by reference, the 1982 edition of the Uniform Administrative Code, except Table 3(b); the 1982 edition of the Uniform Building Code and Uniform Building Code Standards, including appendices in Chapters 1, 7, 11, 32, 35, 38, 49, 55 and 79; the 1982 edition of the Uniform Mechanical Code, including Chapter 22 and appendices A, B and C; the 1982 edition of the Uniform Fire Code and Uniform Fire Code Standards, including appendices I(a), I(b), II(b), II(c), III(a), III(b), IV(a), V(a) and VI(a); the 1982 edition of the Uniform Plumbing Code and Standards, including appendices A, B, C, D, G and F, except for Chapter 11; the 1982 edition of the Uniform Sign Code; the 1982 edition of the Uniform Code for the Abatement of Dangerous Buildings and two sets of regulations promulgated by the Washington State Building Code Advisory Council entitled "Regulation for Barrier Free Facilities"; 'and the 1983 Washington State Energy Code. 1 SECTION 5: This section states that in case of a conflict among the codes adopted in Section 4, the Code first named shall govern. SECTION 6: This section sets out abbreviations for the titles of the various codes listed in Section 4. SECTION 7: This section charges the Building Official with the administration and enforcement of the City of Bremerton Building and Fire Safety Code, except for Section 4(d) of the Uniform Fire Code which shall be enforced by the Fire Chief and Appendix 70 of the Uniform Building Code which shall be enforced by the City Engineer. SECTION 8: This section provides amendments to Part I, Chapter 3; Part IV, Chapter 25; Part X, Chapter 54; and Appendix Chapter I of the Uniform Building Code. The amendmehts to Part I, Part IV and Part X include deleting permit requirements of §301(a) for buildings within group R-3 and group M occupancies where repair costs are less than $200.00; deleting exceptions contained in §301(b)(1)(2); broadening a permit exemption contained in ~301(b)(8) to include installation of floor covering material; consolidating the plan review fee of §304(b) when an individual submits plans for two or more identical buildings of group R-3 or group M occupancies; deleting the requirement of §305(e) for an underfloor inspection; exempting group R and M occupancies from the foundation ventilation requirements of §2516(c)(6) and instead requiring group R and M occupancies to comply with the 1979 foundation ventilation requirements; requiring that group R occupancies be subject to Chapter 54, except that for R-3 occupancies glazing located more than eighteen inches (18") above the surface used as a walking surface, glazing which is no greater than eighteen inches (18") in any dimension and glazing protected by a guardrail, handrail, or other approved barrier are not considered hazardous locations under §5406(d). The amendments to Appendix Chapter 1 entitled "Life Safety Requirements for Existing Buildings" include redfining and renumbering the stated purpose of §108(a) to be to protect the general public as a whole and amending and renumbering S108(b) to allow an owner eighteen (18) months after notice of non-compliance with the Appendix to submit plans for compliance and another eighteen (18) months to bring the building into conformance with the Appendix; provided, however, that this lenient time compliance requirements does not apply if the existing building is otherwise declared to be dangerous under the Uniform Code for the Abatement of Dangerous Buildings. A new subsection is added to the appendices clarifYi0ng the responsibilities of owners, occupants and tenants. This new subsection states that the owner of a building remains liable for code violations, even though an obligation is imposed on occupants of the building and even though the owner has, by agreement, imposed on the occupant the duty of furnishing required equipment to comply with this code. Every owner, or his agent, is also responsible for keeping that part of the building or premises which he occupies or controls in a clean, sanitary and safe condition, including the shared or public areas in a building containing two (2) or more dwelling units. This "responsibility" subsection further imposes on an owner the duty to furnish required and approved sanitary facilities and facilities for the prevention and extermination of insect and rodent infestation. The occupant of a dwelling unit is responsible for keeping in a clean, sanitary and safe condition that part of the dwelling of premises which he occupies and this includes properly disposing of his rubbish, garbage or other organic waste and maintaining where required by the health ordinance or the health officer approve devices, equipment or facilities. A new subsection is added designating substandard buildings as public nuisances and requiring abatement under the procedures of §203(b) of the Uniform Building Code using the more lenient compliance time requirements of Appendices Chapter 1, unless the condition also constitutes a dangerous building, in which case compliance time requirements as set forth in the Uniform Code for the Abatement of Dangerous Buildings must be followed. A new section is added defining a nuisance as a public 3 nuisance known as common law or in equity jurisprudence as an attractive nuisance, overcrowding, insufficient ventilation or illumination, inadequate or unsanitary sewage or plumbing facilities, uncleanliness and conditions which render air, food or drink unwholesome or detrimental to human health. The exit requirements contained in §109(b) are renumbered and the requirement that exterior stairs be of non-combustible construction is deleted. A new subsection is added to the exit requirements of the appendices, which require~ that every dwelling unit or guestroom shall have access directly to the outside or to a public corridor; all buildings or portions thereof shall be provided for exits, exit ways and appurtenances as required by Chapter 38 of the U.B.C. A new section is added defining substandard buildings to include public nuisances defined above, buildings with inadequate exits, inadequate fire protections or fire fighting equipment, and improper occupancy. SECTION 9: This section provides amendments to Appendix Division 1-A of the Uniform Fire Code, entitled Life Safety Requirements to Existing Buildings. Because this appendix is identical to Appendix Chapter 1 of the Uniform Building Code, the amendments contain the same modifications and additions set forth in the second paragraph of §8 above. SECTION 10: This section sets forth amendments to the Uniform Plumbing Code. §20.6 is amended to allow the owner of real property to obtain a permit to do plumbing or drainage work on his real property. The schedule of fees in §20.7 is supplemented to provide for no fee when a plumbing permit is obtained in conjunction with a building permit for new or remodeled work for group R-3 and group M occupancies and to include permit fees for each private swimming pool for each semi-public swimming pool and for each public swimming pool of $40.00, $50.00 and $75.00, respectively. §20.9 is amended to add a provision subjecting any person who calls for, and receives, a test and/or inspection where in fact the work is not ready to be tested and/or inspected shall pay to the administrative authority 4 a fee of $30.00 which must be paid prior to any further call for inspection and/or test. SECTION 11: This section provides amendments to the Uniform Sign Code. §23 is amended to add a definition of billboard. §1501 is added to require signs to conform to zoning regulations. §1502 is added to require persons who own billboards to keep on file with the City Clerk a certificate of insurance for the amount of $1,000,000.00 per occurrence for bodily injury and property damage unless the solid portion of the billboard's advertising surface contains less than forty-eight square feet (48'). §1503 is added to require billboards to be constructed and maintained in those districts within the City authorized by the current City zoning ordinance. §1504 is added to provide that the vertical dimension of a solid face billboard shall not exceed fifteen feet (15') nor be more than thirty feet (30') above the ground or sidewalk, depending on whether the Building Official determines that the ground beneath the sidewalk is below sidewalk grade. This section also requires that billboards located on the ground have an open space of at least eighteen inches (18") between the lower edge thereof and the ground and provides that this open space may be occupied by lattice work if the open spaces in said lattice are at least equal in width to the width of the members of which the lattice is constructed. §1505 is added to prohibit billboards placed on walls or roofs of buildings from interfering with the use of any fire escape, standpipe, necessary window, or egress from the building. In addition, this section provides that billboards shall not project into the street or alley a greater distance than is permitted for appendiges on buildings. §1506 is added to prohibited billboards other than electric signs on roofed buildings from having an advertising surface whose vertical dimension exceeds twenty feet (20') and provides that the billboard shall not be higher than twenty-five feet (25') above the roof. Electric signs shall not be higher than seventy-five feet (75') above the roof. In addition, this section provides that vents supporting the face of a billboard shall have located above the roof of a building be at least six feet (6') apart and the bottom of the face shall be at least five feet (5') above the roof. The advertising surface of such billboard must be no closer to the front lot line than five feet (5') or be in line with the average depth of the front line of the buildings adjacent on each side. §1507 is added to provide that any billboard which becomes unsafe or defective shall be removed and made to conform to the terms and requirements of this Code. The owner of the billboard or the owner of the ground upon which the billboard is built is responsible for compliance. §1508 is added to require every bill poster to contain the bill poster's name on every structure or portion thereof upon which he places advertisements. SECTION 12: This section entitled "Mobile Homes" provides a definition of mobile home as a factory assembled str~cture having more than 320 square feet of gross floor area capable for using as a dwelling unit with its own chasis and capable of being towed on public highways through the use of its own axles and wheels; provided, that a mobile home does not lose its character as a mobile home by removal of its wheels and axles or its placement on a permanent foundation. This section excludes mobile homes from the provisions of the Uniform Building Code, the Uniform Mechanical Code, the Uniform Plumbing Code as such code applies to internal plumbing, and from the regulations for Barrier Free Facilities. The remainder of this Building and Fire Safety Code ordinance, however, applies to mobile homes. This section also requires that a person obtain a permit from the Building Official, at a cost of $75.00 or $50.00 if the mobile home is to be placed within a mobile park, before the mobile home is located or placed on any lot or parcel. The Building Official is charged with issuing the permit if the mobile home conforms to the requirements of the zoning ordinance and meets the mobile home installation requirements of WAC 296-150(B). SECTION 13: This section entitled "Factory Built Housing" provides a definition of factory built housing to include any structure designed primarily for human occupancy (other than a mobile home) the structure or any room of which is either 6 entirely or substantially prefabricated or assembled at a place other than the building site. This section excludes factory built housing from the provisions of the Uniform Building Code, the Uniform Mechanical Code, the Uniform Plumbing Code as such code applies to internal plumbing, and regulations for Barrier Free Facilities. The remainder of the Building and Fire Safety Code applies to factory built housing. This section also requires each factory built housing'to have a permanent foundation and prohibits location of a factory built house on any lot or parcel until the Building Official approves a foundation plan and issues a permit, the individual pays a fee in the amount of $75.00, the Building Department determines that the unit of factory built housing meets the requirement of the zoning ordinance, and that the foundation forms have been p~operly set, and the Building Department subsequently determines that the foundation has been properly constructed once said foundation is poured, the forms removed and the mud still in place. SECTION 14: This section entitled "Penalties" provides: "Unless otherwise more specifically provided, any person, firm or corporation violating any of the provisions of the City of Bremerton Building and Fire Safety Code shall be deemed guilty of a misdemeanor and each such person, firm or corporation shall be deemed guilty of a separate offense for each and every day or portion thereof during which any violation of any provisions of the City of Bremerton Building and Fire Safety Code is committed, continued or permited and, upon conviction of any such violation, such person, firm or corporation shall be punished by a fine of not more than Five Hundred Dollars ($500.00) or by imprisonment for not more than ninety (90) days or by both such fine and imprisonment for each violation." SECTION 15: This section provides that if any portion of this ordinance is found invalid, the remainder of the ordinance shall not be affected. Any person desiring the full text of the foregoing Ordinance may so request from the City Clerk and it shall be provided without charge. APPROVED by the City Council on the first reading on ~, ~,,' ,~ , 1985. P ED by the City Council of the City of Bremerton, signed by the Mayor and attested to by the City Clerk in authentication of such passage on ~zz~z~ /9 f._~ , 1985. MO"~R%~ '~)AWK~NS, ~a~or ATTEST: KATHLEEN L. MCCLUSKEY, City Clerk Director of Administrative Services City of Bremerton 8