HomeMy WebLinkAbout4562 ORDINANCE 4562
AN ORDINANCE revising procedures for the procurement of materials, equipment and
services by the City of Bremerton, and amending Chapter 2.76.100, 2.76.200, 2.76.300 and
2.76.600 of the Bremerton Municipal Code.
THE CITY OF BREMERTON DOES HEREBY ORDAIN:
Section 1. Amending Chapter 2.76.100, of the Bremerton Municipal Code.
as follows:
2.76.100 PURCHASES - UNDER $10,000.00
(a) A department manager or designee, acting within their department budget
appropriation, may authorize the purchase of ~ goods, materials and equipment,
or the lease or rental of equipment costing less than $10,000.00. Projects or purchases
ed' ge~ or ~¢r-;~c,~; may not be divided into units or phases to avoid bid call
requirements.
(b) If the cost of a ~,u,,~,,~,~ is less than $10,000.00, the Purchasing Officer has the
authority to determine whether the acquisition is made in the best interests of the City
through the use of telephonic or facsimile quotations, sealed quotation or formal bid call.
( ) ,_ __,.: .......~. ..... ~:--AA~--~--.~ .... : ...... ~'~--'":----~' ..... The
responsible department and Purchasing Officer shall consider those business factors
normally relied upon to achieve the most satisfactory performance at the lowest cost.
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These shall include, but are not limited to c.-nployccs cost of acquisition, expcn~c
s.~pmcnt shipping costs, delay of acquisition, life cycle cost and City tax revenue which
might be receivable ~_A_
.,,,,, purchasing thc .....
scrv'~ccs within the City limits.
(d) Further, in making purchases of goods and materials under this chapter, the City
shall seek to maximize purchase ~d ugc of products manufactured from recycled
materials or products suitable for re-use, unless such use will place an unreasonable
financial burden on the City or result in undue degradation in quality or performance.
Section 2. Amending Chapter 2.76.200 of the Bremerton Municipal Code as
follows:
FORMAL BID - OVER $10,000.00
(a) The procurement of goods, materials, xuppl';c~ or equipment for which the cost
of a single item or a quantity of a single item is in excess of Ten Thousand Dollars
($10,000.00) including sales transaction taxes shall be by bid call.
(1) If the item(s) is approved in the current budget, the responsible department
shall provide the purchasing division with technical specifications and bidding
instructions.
(2) If the item(s) requested is not in the corrent budget, a Budget Adjustment
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form and Capital Asset form (as i_f necessary) must be approved by City Council.
Section 3. Amending Chapter 2.76.300 of the Bremerton Municipal Code as
follows:
2.76.300 PROFESSIONAL AND PURCHASED SERVICES
(a) General
(1) Professional Services are defined as a vocation, calling, occupation or
employment requiring a license, degree, labor, skill or special knowledge wherein
the labor or skill involved are predominantly mental or intellectual rather than
physical. They include but are not limited to consulting on: legal, planning,
architectural, engineering or instructional services.
(2) Purchased Services are defined as general support services provided by a
vendor to accomplish routine, continuing, and necessary functions. They include~
but are not limited to: court reporting, data entry., word processing, language
translation, equipment repair and maintenance, landscape maintenance, cleaning
and janitorial service.
((a)). As needed or annually, the City may advertise in a newspaper of
general circulation its projected needs for Professional and Purchased
Services disciplines.
(2) All professional and purchased services utilized by the City from $.-0- to
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$5,000.00 in value may be by purchase order and letter of understanding.
Professional and Purchased Service Agreements in excess of $5,000.00 but less
than $10,000.00 require a formal contract and approval by the Mayor.
Professional alldturr, ha,t~ Services Agreements in excess of $10,000.00 require
Council approval.
(b) Architectural and Engineering Services
(1) Pursuant to RCW 39.80.030, the City shall publish its requirements for
architectural and engineering services on each occasion when services are required
or annually.
Section 4. Amending Chapter 2.76.600 of the Bremerton Municipal Code, as follows:
2.76.600 EXCEPTIONS TO CHAPTER REQUIREMENTS
(a) The City is not required to seek competitive bids when:
(1) The City contracts for professional or purchased services; Provided,
however, That in contracting for architectural or engineering services, the City
must comply with RCW Chapter 39.80.
(2) The City contracts with other political sub-divisions.
(3) The City contracts for materials, goods and/or ;cr-;icc; equipment in order
to effectively respond to emergencies affecting public health and safety.
(4) The City contracts for materials, goods or services ~ with a
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person, firm or vendor who constitutes a sole or single source.
(5) The City uses a Small Works Roster for public works projects as
provided for in RCW 35.22.620.
(6) In certain circumstances, it may be in the best interest of the City to
waive bid call when goods can be obtained at a lower price than current
state contract price.
(7) Acquisition of electronic data processing and telecommunications systems,
hardware and software or related services is conducted through competitive
negotiations.
(b) In the event of a natural disaster or other catastrophic event which results in the absence
or incapacitation of a quorum of the City Council necessary to conduct City business, the
Mayor shall have the authority, to issue an interim emergency proclamation and to approve
expenditure of appropriated funds necessary, to respond to the emergency.
Section 5. Effective Date: This ordinance shall become effective ten (10) days from
passage and publication.
APPROVED by the City Council on the first reading thiCk'day of ~g,~, 1996.
PASSED by the City Council of the City of Bremerton this3~ay of ~.~~, 1996.
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JOHN LAW, Council President
APPROVED this ~ day of ~,~o,x,~,Sk-7, 1996.
LYNN S. HORTON, Mayor
ATTEST:
KATHLEEN L. McCLUSKEY, City Clerk
EFFECTIVE DATE ~-/.5'- ?~, ..
PUBLICATION DATE
ORDINANCE NUMBER ...... ~,5-~,,~ ..
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