Loading...
HomeMy WebLinkAbout11/30/49 297 November 30, 1949 Regular meeting of the City Council of the City of Bremerton, Washington was held Wednesday, November 30, 1949 at 10:O0 o'clock A.M. in the Nayor,s Office, City Hallj Bremerton. Acting Mayor Haddon presiding with Commissioner Wheaton, City Clerk McGowan, City Treasurer'Nutter and City Attorney Wallace being present. Mayor Kean being absent from the City on business. Motion by Mrs. Haddon and Mr. Wheaton to approve minutes of November 23, 1949 as written carried. · Clerk stated this was date and time for opening of bids for concrete pipe and two bids had been received. Motion by Mrs. Haddon and Mr. Wheaton to open bids on pipe carried. Clerk opened the bids and read from: Bremerton Concrete Products Company, $3,325.50 with bid deposit attached for $166.28. Seattle Concrete Pipe Company, $3,183.00 with bid deposit of $175.00 at- tached. Motion by Mrs. Haddon and Mr. Wheaton~to refer the bid~ to the City Clerk and Purchasing Agent, Commissioner of Public Works and the City Engineer with power to act carried. Clerk stated this was date and time for opening of bids for building mat- erials for the Water Department's settling basin and several bids had been received. Motion by Mrs. Haddon and Mr. Wheaton to open bids on building materials carried. Clerk opened bids and read from: Bremerton Lumber Company, $590.06, including State Tax. Home Builders Lumber Company, $580.72, including tax and check for $50.00 attached. Johnson Lumber Company, $590.10, with check for $50.00 attached. Lofthus Builders Material, $570.00 with $30.00 cash enclosed. Motion by Mrs. Haadon and Mr. Wheaton to refer the bids to the City Clerk and Purchasing Agent and Commissioner of Public Works and Utilities, with power to act, carried. Notice o£ employment read for t~nmett H. Braun, Water Department, extra labor at ~1.35 per hour. Motion by Mrs. Haddon and Mr. ~neaton to approve the temporary non-civil service appointment carried. Clerk read letter from himselr to Coaricil, dated November 29, 1949, at- taching a letter from Couse Motors, recommending a change order be approved in contract No. 197 with Couse Motors, for making a factory delivery of one Buick Sedan, instead of delivery in Bremerton, thereby saving $295.00 in freight. This~car to be delivered to Mayor Kean who is attending a meeting in Cleveland. Motion by Mrs. Haddon and Mr. Wheaton to adopt the Clerk's recommendation and allow Change Order No. l, carried. Clerk read letter dated November 23, 1949 from Fire Chief Yett, request- ing that the §5 foot aluminum ladder listed as surplus be withdrawn from the list as the ladder will be used on the drill tower when completed. Letter was marked with approval of Mayor L. "Hum" Kean. Motion by Mrs. Haddon and Mr. Wheaton to allow the request carried. Clerk read Change Order No. 4 from Hoagland-Findlay Engineering Comply on Unit l, Sewage Treatment Plant and Pump Station Contract, approved by Kramer of James W. Carey & Associates, and approved by City Engineer E.S. Sev- erance. The Change Order for a total amount to be deducted from the contra~t price of $1,542.35. Motion by Mr. Wheaton and Mrs. Haddon to approve the Change Order #4 as read carried. Clerk read Claim voucher from Hoagland-Findlay Engineering Company, for Estimate No. 12, Unit~l~ Sewage Treatment Plant and Pump Station Contract, in the amount of $6337.81, approved by City Engineer Severance andH.W. Kramer and audited by W.R. Vaa, City Auditor. Motion by Mr. Wheaton and Mrs. Ha~don to approve Estimate No. 12 in the amotmt of $6,337.@1 carried. Clerk read Claim Voucher from Hoagland-Findlay Engineering Company,. Esti- mate No. i on Pump Station 3-A, Change Order No. 3, in the amount of $8,735.74. Claim approved by City Engineer and H.W. Kramer mad audited by W.R. Vaa. Motion by Mr. Wheaton and Mrs. Haddon to allow the claim as read carried. Clerk read letter dated November 29, 1~49 from H.W. Kramer o£ James W. Carey and Associates, addressed to the City Council, re: Pump Station No. 7, changing and relocating. November 30, 1949 (Con't) Mr. Kramer suggested that the City secure construction permit for ex- cavation and that the exact dimension for permanent easement, if a permanent easement be required, b e delayed until the information is completed and the 24" water main accurately located. Mr. Wheaten stated this letter should be noted in the minutes and filed. Clerk read copy of a letter dated November 28, 1949 addressed to James W. Carey and Associates, re: Unit No. 11, Bremerton Sewage Treatment Plant, signed by 0.I. Hall, Partner, Hall-Atwater Company, sSating t~at as requested by Carey's firm they are holding up all work on Sewage Lift Station No. 7; also, have been verbally ordered by the City Engineer not to start work on either Pump Station 8 or 9 until right-of-way And other matters have been com- pleted. Letter further said this means a large portion of overhead and supervision on the lift stations from date of November 28, 1949, will be added expense and loss to the contract, aud that they expect to be reimbursed for t~is'added ex- pense and loss, and hope matters will be expedited to minimize the extra cost. Motion by Mr. Wheaten and Mrs. Haddon to refer to ~he City Attorney and Engineer carried. Clerk read Ordinance No. 1858, second reading, vacating a portion of R~inier Avenue, adjacent to Lot 30, Block 4, A.K. Velton's First Addition to Charleston. Motion by Mrs. Haddon an~ Mr. Wheaten to pass Ordinance No. 1508 on fin- al reading carried as follows: Mr. Kean, absent~ Mrs. Had~n, Yes.~ Mr. Wheaten, Yes. City Attorney rea~ proposed ordinance, first reading, amending use and area maps of 0rdi~ance No. 199B (Anderson~Cove re-zoning). Motion by Mrs. Harden and Mr. Wheaten to approve the ordinance on first reading carried as follows: Mr. Kean, absent. Mrs. Haddon, Yes. N~. Wheat- on, Yes. Mr. Wheaten inquired about the North P~rry 2venue Water District and the City Attorney stated their attorney, Miss Graham, had submitted to him, last Friday, the District's agreement, signed, but that they had nSt signed the agreement proposed by the City. Mr. Casad's Office has studied their contract and there are some ~ifferences betwe~n the City's and the Water District's agreements. The City Attorney gave some of the differences and then said the biggest difference is that the Water District desires to ~lace funds for replacement el' mains with the County Treasurer. City Attorney said he felt the money should be with the City Treasurer and said he ham made some changes in the City's proposed agreement as to the handling of the funds. ~'~. Wheaten co~ented that if some other route of serving that district was found, then ~he funms coulm be returned to the district at that time. Mr. Wheaten saim he wanted the City's agreement signed and not the District's. Mr. Wallace commented that he had attempted to draw u~ an agreement which woul~ be agreeable to both sides, and had tried to Work into the agreement the District's proposals. Mr. Wallace further said he feels the City's agreement is the fairest and best one and would obviate auy need of a lawsuit, and that the City should have control of the I~nds with proper saI'eguards and ii' the City will approve the agreement, then will transmit it to Miss Graham by let- ter for the Water District's apprgval, with a five-days' notice that water will be shut oI'f if not signed. Mr. Wallace sai~ he ham inI'ormed the Water District that in the interest of cooperation they shoulm submit an agreement to the Council which has been done but the Council does not mesire to sign their agreement. Motion by Mr. ~heaton and ~rs. Haddon to adopt the City's contract, sign it and refer to the City Attorney i~r presentation to Miss Graham with'a five- day notice o£ water shut-off, carried. ~r. Wheaten stated ~at in a recent C~uncil meeting he had discussed picking of ferns on the watershed and the possibility o~' entering into a con- tract with a firm to handle all picking. Motion by Mrs. Haddon and Mr. Wheaten that Commissioner Wheaten be given power ~o act in regard to a contract for pigk~ng ferns on'the watershed carried. Mr. Wheaten reported that Mr. Hunt has a copy of the proposed lease on the Head-of-the-Bay area which he desires to occupy. Mr. Wheaten stated the Street Department needs a vibrating screen for the rock crusher anm that bids shguld Oe called for purchasing this screen. Motion by Mrs. Hamdon and Mr. ¥~h~aton ~o direct the City Clerk and Purchas- ing Agent to issue a call for bids for the purchase of a vibrating screen for a rock crusher carried. 299 November 30, 1949 (Con't) Clerk read a copy or a letter date~ October 24, 1949, signed by H.W. Kramer oi' James W. Carey & Associates, addressed to the Council. This let- ter was read at a previous Council meeting and at that time was referred to Mr. W~eaton. The. Letter set forth several items that had not been completed in the Hoagland-Findlay Engineering Company contract for Unit 1, Manette Sewage Treat- merit Plant and Pmmp s~ations 1 to. 6, inclusive, and asked that the City accept the work performed as oeing complete with certain reservations. Letter stated there would be a second final inspection before the retained percentage is paid; also, that the City would receive protection from the performance 0onds which extend for a period oi' one year from the da~e of acceptance in the amount of 10% oI' the contract sum. The City is thereI'ore protected in this amount, should failures occur in the material or work as covereG by the guarsmtee in the con- tract documents. Mr. Kramer stated the items menhioned in the letter amounteG to less than $1,o00.00 and the City would be protected by retaining the percentage withheld for a period of 30 days, said percentage retained amounting to about He said that at the end of 30 days if there were items yet robe completed, then the City coula wlthhole enough I'rom the last payment to cover said items. Mr. Kramer saiG it is normal practice anG complies with the contract documents for the above mentioned letter to be written and the system be accepted aug turned over to the City I'or operation and, therefore, recommend to the City that it accepts his recommendation for acceptance along with the conGitions contained in their IF~'tter. The date oi' acceptance would be this~ date. Mr. Hoagland state~ that oi' tile items listen, almost all have been taken care of except two or three small matters. City Engineer sai~ he believed the Water Department should take over and the contractor be out or it andthen have inspections made by the consulting erkgineer to clear the project. City Clerk stated he believed there should be another letter written to the City to bring the items not completed up to date. ~ir. StoGdard, engineer for Hoagland-Findlay Engineering Company, stated their firm had aperated the system for ten ~lays at which time the City took it over. If the City had not operated it, his firm could have turned the sewage into ohs bay, as they had complied with their contract. Then on October 24, 1949, the 30-day period could have commenced and they could have taken care of the it ems of work; however, now there are items coming up because they are still here, which items would normally have come up aI'ter the City had accepted the system. He further stated his firm is. guaranteeing the. system I'or one year on all normal wear and t~ar; and that he came back from CaliI'ornia and took care of the items listed in the letter to the best oi' their ability.. ~,lr. Casad asked about the proGuction oi' gas Lrom the sewage and Mr. Stod- dard stated they have nothing to do with manufacturing gas but Just build the plant according to speciI'ications. I~ir. Caaad asked about pump stations and Mr. Stoddard stated that lift stations are designed in Bremerton around a very dirficult problem; due to storm water anm nature oi' flow anc they will require maintena~ ce all along. He saidhis firm.'s responsibility was to operate them for three days, which they did, an~ then shut them off. Mr. Wheaton commented there should be a final report from City Water Sup- erintendent, City Engineer and James W. Carey to see where things are now and Clerk agreed with this, and Mr. ~heaton saiG something should be done as soon as possible to know where the City stands on uhe system. Mr. Hoagland reaG from the contract documents that all controversies which may arise should be referred to the engineer whose word is to ~e final and con- clusive to both parties. City Attorney stated he believed the City can accept the work o~nditionally when a letter has been received stating what has been done or what has not been done. Mr. Hoagland read /'rom the contract documents relative to examinations of work by engineer or his representative an~ regarding acceptance, and Rlr. Wheat- on said these are standard spectI'ications use~ all over the U.S.A. Motion by Mr. Wheaton and Mrs. Haddon that the matter be referred to the City Engineer and Consulting Engineer for a communication to the City and a recommendation for acdeptance of the work carried. Motion by Mrs. Haddon and Mr. Wheaton to allow all bills if approved by a majority of the Commissioners carried. Clerk read Taxicab Stand Application from "obert F. Guy, owner of Arrow Cab Company, for stand at 5th and Park, Loading Zone, 6:00 PM to 6:00 AM. Motion by Mrs. Haddon and Mr. Wheaton to refer to the: Police Department sarried. Motion by Mrs. Haddon and Mr. Wheaton to recess at the call of the chair carried. APPROVED: Ci%y Clerk 300 November 30, 1949 Recessed meeting of the City Council of the City of Bremerton, Washing- ton was hel~ in the Mayor,s o~fice on Wednesday, November 30, 1949 at 3:00° p.m. Acting Mayor Lulu D. Haddon presiding and Conmlissioner Wheaton, City Clerk McGowan, City Attorney Wallace, Water Superintendent Casad, City Eng- ineer Severance, City Attorney Wallace, H.W. Kramer, Mr. Hoagland, Jr., and Mr. Stoddard being present. City Clerk presented several vouchers for payment. Motion by Mrs. Haddon and Mr. Wheaton to include these in the motion to allow all bills passed at this morning's regular Council meeting carried. Clerk read letter, dated November 30, 1949, from H.W. Kramer, oi' James W. Carey and Associates, re: Project No. l, Sewage Treatment System,,Hoag- land-Findlay Contract for Plant and Pump Stations. Letter stated final inspection has now been completed, of the work per- formed by I~agland-Findlay Engineering Company and find that all work is com- plete and in accordance with the plans, speciI'icatlons and contract documents. Further, that it is recommended the project be accepted by the City as being complete. Further recommended that the contractor's retained percentage be withheld a minimum of 30 days, at which time another inspection will be made beofre this retained percentage is paid to the contract. Letter had the signed approval of E.~. Severance, City Engineer. Motion by Mr. Wheaton and Mrs. Haddon to concur in the recommendation of the City Engineer and accept the job as complete carried. Mr. Wheaton stated there there had been a meeting at noon tody oi' the City Commissioners, City Cmmmittee and a Commissioner of Kitsap Sewer District No. i and their attorney, at which time they discussed the matter oI' obtain- lng from the sewer district permission to build two p~np stations on property belonging to the Sewer District, said pump stations to serve the Navy Yard CSty sewer district which desires to have its sewage treated in the West Bremerton Sewage Treatment Plant. Also discussed was the matter oi' collecting the sewage charges and whether all water users in the sewer district should pay full charges, or whether Just the sewer line users should pay full charges. On this latter matter, no de- finite decision was reached. Motion by Mr. Wheaton and Mrs. Haddon to concur in the recommenGation of the City Commission, City Committee and the Commissioners of Sewer District No. i to give the City a permit to build its pumping stations on its sites on both Webster and Nebraska Streets with an agreement to convey its sites to the City when the bonds of the Kitsap County Sewer District No. I have been p~d in full and the City permission to make further arrangements regarding the collection of the additional charge for sewer service from the Sewer Dis- trict No. l, carried. Motion by Mrs. Haddon and Mr. Wheaton to adjourn carried. APPROVED: City Clerk ~ -Att irfg ~ayor