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HomeMy WebLinkAbout04/16/70 April 16, 19VO The regular night meeting of the City Council of the City of Bremerton was held in the Council Chambers of the City Hall at V:30 P.M., P.S.T on 'Thursday, April 16, 1970, with Commisioner Clark presiding: (Mayor Jarstad was unavoidably detained and arrived approximately 7:$0 to ass~u~e the chair). Also attending were the fol- lowing: Commissioner Schoneman~ City Attorney Walgre~, City Clerk Yeadon, Battalion Chief Holtine, Captain Simons, City Engineer Parker, ity Planner Plescher, Rocky Stone, Agent of Record, Mike Merwick, Jerry Thornburgh, Ed Adams. Representatives of the Coulee Construction, Dennis Henry, Howard Godat, Den Clark, Asst. City Attorney Kamps, Representatives of the Press. The meeting was called to order at 7:40 P.M. by Commissioner Clark and the Invocatio~ was given by Mr. G. C. Yeadon, Sr. City Clerk read the minutes of the previous meeting they were approved as amended. City Clerk stated this was the time and place set for a hearing L.I.D. 302-303 final assessment. Motion by Commissioner Clark and Commissioner Schoneman to open the hearings on L.I.D. 302 and 303, carried unanimously. City Clerk stated he had received no communication on the L.I.D. No. 302 either pro or con, written or verbal. City Clerk also stated the notices have been mailed as stated by law and publication of the Resolution has been made. Final ASSESSMENT HOLD of 302 for TOTAL $~,804.20, certified by City Engineer W. E. Parker, April 15, 1970. Motion by Commissioner Clark and Mayor Jarstad to read the Ordinance for L.I.D. 302, carried unanimously. Clerk read Ordinance No. 2879 adopting and confirming the assessment roll for local! improvement District No. 302, providing for the levying assessing for the costs and~ espenses thereof against the parcels and lots of land within the boundaries of said improvement district; providing for the collection thereof; creating and establish- ing a special fund therefor; and fixing the date for the issuance of bonds in the amount of $500, warrants or installments notes in payment thereof. o bY Mayor Jarstad and Commissioner Clark to pass Ordinance No. 287~ carried usly. City Clerk stated he had received no communication the L.!.D. No. 303 either pro or con, written or verbal. City Clerk also stated he had published the notices and resolution as the law required. Final ASSESSMENT ROLL of 303 for TOTAL of $1,1Vl. O0. Certified by City Engineer Parker, April 1§, 1970. Motion by Mayor Jarstad and Commissioner Clark to read Ordinance for L.I.D. 303, carried unanimously. Clerk read Ordinance No. 2880 adopting and confirming assessment ro~l for local ~mp~ovement District No. 303, providing for the improvement of a portion of Lebo Blvd. including Lots 10~ through 109, 1st Addition to Sheridan Park, as in said Ordinance described: providing for the levying and assessing for the costs and ex- penses thereof against the parcels and lot of land within the boundaries of said improvement district; providing for the collection thereof; creating and establish- ing a special fund therefor; and fixing the date for the issuance of bonds warrants or installment notes in payment thereof. Motion by Commissioner Schoneman and Commissioner Clark to ~ass Ordinance No. 2880, under discussion, Commissioner Schoneman stated this is the least costly the City will probably ever undertake. Motion carried unanimously. Clerk read requisition from Bremerton Fire Department to City Council dated April 4, 1970, requesting authorization to waive bid call for air masks and cylinders. This request is necessary as M.S.A. Breathing Equipment meets our specifications and is the !type presently being used by the Bremerton Fire Department. We also specify M.S.A., to maintain standardization of parts and equipment as they are interchangeable. Also ther is only one dealer in the Northwest.  by Commissioner Clark and Mayor Jarstad to approve, under discussion, Mayor d stated he wished to look over the requisition and to look into the possibil- ity of an oversight on the dealers in the Northwest. Motion carried unanimously. Clerk read ~-IWO to F. S. Schoneman from Dave Patmon--Com~unications Supervisor, dated April 7, 1970, re: Telemetering alarm equipment for Madrona Point and Kitsap Lake sewage lift stations. "I request authorization to proceed to order materials. Two orders will be over five-hundred dollars; (1) Quindar tone equipment, and (2) Hersey-Sparling strip-chart recorder and float transmitter. In both cases, bid call waiver is requested to maintain compatability and standardization with existing equipment. Cost saving reflected in the following figures:" Estimated from equipment supplier to supply all needed equipment: $27,2S0 Job performed by City Comm. Shop (materials cost only): 8~2~0 difference $21,000 Mr. Humble's written recommendation was included on the Memo. Motion by CommisSioner Schoneman and Mayor Jarstad to approve request, under dis- cussion, Commissioner Schoneman stated we had bid call specifications made for thcs projects but then discovered the savings that could be made by having our forces do the installing and by the figures just read the savings is proven out. Commis- sioner Clark asked if there was only one source of supplier in the area. Co~,m~tssio er Schoneman stated affi~native. Mayor Jarstad commented on the communications division and the fine work they are capable of doing which is proven by the sizsabl savings that is being made in this job. Motion carried unanimously. City Clerk read REPORT OF SEPARATION: RICHARD IRVIN, Extra Labor, Water Supply, effective April 9, 1970, end of job. WAYNE NOONAN, Extra Labor, Water Supply, effective April 9, 1970 end of Job. Motion by Commissioner Schoneman and Commissioner Clark to approve, under dis- cussion, Commissioner Schoneman stated he was sorry to have let them go, they did a fine Job but the cleaning of the rese~¢oir is completed, motion carried unani- mously. City Clerk read report of EMPLOYMENT: JOHN ALLk~N PITTS, Parking Attendent, Off Street Parking, $2.00 per hr., effective April V, 1970. Motion by Commissioner Clark and Mayor Jarstad to approve, under discussion, Com- missionc~ Clark stated this parking attendent is replacing one who left the Off- Street Parking Division recently. Motion carried unanimously. City Clerk read a Resolution, No. 1453, changing the pay status of professional employees within the City Attorney's Office and correcting budgetary items speci- fying salary of professional employees. Motion by Commissioner Clark and Mayor Jarstad to approve Resolution No. 1453, carried unanimously. City Clerk read report of EMPLOYMENT WILLIAM KAMPS, City Attorney Offices, Assistant City Attorney, $575.00 per mo., effective April 16, 1970. Motion by Mayor Jarstad and Commissioner Clark to approve, under discussion, City Attorney Walgren introduced the new Assistant City Attorney and thanked the Counci~ for the much needed help. Commissioners gave welcome to Mr. Kamps. Motion carrie~ unanimously. Clerk read CHANGE OF PAY STATUS report: PARTICIA AUSTIN, Building Department, Extra Help, $2.55 per hr to effective April l, 1970. Motion by Commissioner Schoneman and Commissioner Clark tO approve, Carried unani- mously. City Clerk read EASEMENT from Harlow Burk to City dated April 14, 1970, for begin- ning at a point on the west line of the SE ~ of Sec. l?, ~24N, RiE, Ki~sap County, Washington EXCEPT the east 20 feet of the SE ~ of the SE ~ of the said Sec. 17 and EXCEPT the east 50 feet of the south 152 feet of the NE ~ of the SE section 17, which is 584.80 feet from the Southwest corner, thence S 44'1545" E 205.5§ feet; thence S 47~56,55" E 291,50 feet; thence S 20'25'00'' E 29~.40 feet; thence S 2~ 46'40" E 5.24 feet, more or less, to a point on the south line which 526.46 feet from the southwest corner of the above described tract. Motion by Commissioner ~choneman and Commissioner Clark to accept easement and re- fer to City Attorney's Office for checking recording, under discussion, Commission. er Schoneman commented that Mr. Burk's easement is one of the largest pieces of property needed for installation of the new sewer line and the other is Mr. Ski~v- ing's whose easement have already received which takes the project the longest distance through the properties needed to complete the project. Motion carried unanimously. City Clerk read a LETTER from Kramer, Chin & Mayo to City Council dated April 6, 1970, re: "12 copies of "Predesign Report on Modifications to the Existing City of Bremerton Sewage Treatment Plants". Con~ntssioner Schoneman stated the reports are on hand. City Clerk read LETTER from Kitsap Lake Development Association, Inc. $o Bremer- ton Chamber of Com., April 15, 1970, requesting permission to use Kitsap Lake for races held in honor of A~med Forces Week, May 9-18, 1970. }~tlon by Commissioner Clark and Commissioner Schoneman to approve the use of the lake for boat races on the date they are scheduled, carmied unanimously. Clerk read a LETTER from U. A. B. to Ciy Council dated April 1~, 1970, re: Pro- Ject agreements relating to urban arterial projects which have been authorized for development by the U.A.B. Motion by Commissioner Clark and Commissioner Schoneman to accept agreement and authorize the Mayor's signature, under discussion, Just as soon as possible our forces will be doing that portion of work that will allow u~ a ten percent match- ing, engineering and inspection, etc. We do have this amount~of~mon~yand there one pnrtion of property that is obstructing the complete right-of-way and with the funding that we have received for this second quarter purchase of this property should be made. Motion carried unanimously. Motion by Commissioner Schoneman and Mayor Jarstad to e~age Jenks Beard to appraise the portion of property blocking the right-of-way in preparation for acquisitDon of the land, carried unanimously. City Clerk read a LETTER from Bremerton Housing Authority to City of Bremerton dated April 13, 1970, re: permission to maintain the authority's sewage lift station in an operational condition as a standby facility. Commissioner Schoneman stated that the station was deactivated and the line was rejoined to the new system in Oyster Bay; however, in the event of an emergency this station will be available for oper- ation. Mr. Schoneman requested a copy of this letter. City Clerk read a LETTER from Washington Pollution Control Commission to City CounctJ dated April 4, 1970, re: Washington Pollution Control -Wn-26B, City of Bremerton. Commissioner Schoneman stated that there were sets of bid calls made up for these two projects until it was found out we had a problem with the crossing of the new freeway interchange and the plans had to be revised to include new routing; conse- quently, our timetable is running behind but the new routing will make up for the delays in other conditions. Commissioner Clark inquired as to an explanation of the problems going to the Pollution Control Board to satisfy them. Commissioner Schonem~ stated this has been taken care of. Commissioner Clark inquired whether the grant is still in jeopardy. Howard Godat, Consulting Engineer stated the Board has left the door open for reply but will not do so indefinitely. Clerk read Resolution No. 146§ authorizing sale of land to State of Washington and approving issuing quit claim deed and signing of claim voucher for the payment for the land. Motion by Commissioner Schoneman and Commissioner Clark to approve Resolution No. 1466 sub. to working out agreement with the State of Washington to remove the util- ities on privately owned property at the expense of the State, under discussion, Commissioner Schoneman stated there is an agreement needed relieving the City of any responsibility for removing the utilities off the privately owned property and re- location of the utilities. Motion carried unanimously. City Clerk read RESOLUTION NO. 1454 declaring the intent of the City of Bremerton to purchase a~p~oximately 17.6 acrea of land designated as general Services Administra- tion Area "A" within the East Park Housing Project, Bremerton, Washington, which lane has been declared surplus by the United States Government. Motion by Mayor Jarstad and Commissioner Clark to pass Resolution No. 1454, under discussion, Mayor Jarstad requested the ~hange from George Plescher Planner to Andre~ Pendergsst, Superintendent of Parks and Recreation, to. retain the consistency of our procedure in the past. Mr. Jarstad stated he felt this is a significant step in negotiating for parks in one of the finest areas available. Commissioner Clark commented on the land and his enthusiasum in this decision. He also inquired whethe~ the prepayment penalty clause should be removed as we contemplate early pay off and would not want to be subject to interests at 7%. City Attorney stated this was a good point and he felt it could be arranged. Commissioner Schoneman stated he w~s very happy to see the Council approve a purchase such as this. Motion carried unanimously. Mayor Jarstad requested a copy be sent to Mr. Barnes ~mmediately. City Clerk read a LETTER from City Attorney Walgren to the City Council dated April 16, 1970, re: B & 0 License for Dennis Henry. The letter recommended that the Council deny the application of Dennis J. Henry for a Business & Occupation License for the expressed purpose of conducting hypnotic treatment of acquired habits. Mayor Jarstad reviewed the previous action taken on this matter. Dennis Henry then requested an Ordinance be drawn up and passed regarding the qualifications of acquir- ing a B & 0 License in City of Bremerton. Commissioner Clark concurred with Mr. Henry's views and suggested that City Attorney make a study and prepare an ordinance that might meet a situation such as this one. City Clerk read a LETTER from Norman Stone to Mike Marwick dated April 9, 1970, re: City of Bremerton's Group Health Care Plan. Letter on file in the Clerk's Office. Motion by Mayor Jarstad and Commissioner Clark to approve recommendation of Agent of ~cord as a result of the combined study and award the uniformed personnel.under New York Life Plan which was the low bidder~and broadest coverage and making avail- able to other than uniform personnel the du~l choice of New York L'ife and Kitsap Physician, under discussion, Mr. Merwick was given the opportunity to address the Council. Mr. Marwick stated he would reserve comment until a later date. Lan Clark President of the Bremerton Employees Association thanked the City Council and Agent of Record "Rocky" Stone for their work concerning this medical plan. Motion carried unanimously. Mayor Jarstad recessed the meeting for discussion with the Commissioners, City Clerk and City Attorney as he was out of town prior to the meeting and needed to be in- formed on the next matter of business. Mayor Jarstad resumed the meeting after 10 minutes recess. City Attorney Walgren gave his opinion and re6ommendation on the decision for the bids for Madrona Point. Mr. Walgren gave a supreme court case as an example that influenced his opinion favoring the opening of the Bids f~om Works Construction received after the other bids were opened but post marked the day before the bid 6pening. Motion Commissioner Schoneman and ~ommissioner Clark to open bids from Works Con- sSruction for consideration in the award of the project, under discussion, Mr. Riesner, Coulee Construction representative, registered his formal objection to this bid being opened. Mr. Riesner cited some instructions from the bid calls in connection with the time the bids were to be received in the Clerk's Office.. Mr. Riesner stated he felt the consistency should be followed in this matter no matter if ~e bidder is the low bidder or the highest bidder. Mr. Riesner also stated if the bid was opened and accepted he would have no choice but to instruct his attorne bo bring court action against the City. Mayor Jarstad asked if Mr. Riesner was in the meeting held for contractors and the Asst. City Engineer. Mr. Riesner stated he was. Mayor Jarstad stated that there was an indication at that time that the postal date would be honored. A lengthy discussion enmued. ~r. Sewell, Represent- ative of Coulee Construction also registered his protes~ in connection to the bid that was not opened at this time. Mr. Clark then inquired whether any of the dis- cussion had altered the City Attorney's Opinion and Mr. Walgren stated it did not. Mr. Clark injected his opinion on this matter and expressed his appreciation of th, sincerity shown by Coulee Construction in their protest, however, the motion is merely to open the bid not to make a decision on awarding the bid. Mayor Jarstad stated that the morning of the bid opening the ruling was made that a bid received the morning before the opening and post marked the day before could be opened and considered, consequently, if the bid we are discussing now had been brought direct. ly up to the meeting the morning of the opening it would be in the exact same statu as the one already opened. Discussion followed on this matter. Mayor Jarstad stat ed there are going to be some changes in the method of bid calls and openings. Mr. Sewell stated that he was present during the time when a bid was awarded for pipe the same day the bid was opened and at the same time and asked what would have happened if a late bid came in the meeting. Mr. Schoneman stated there is a dif- ference in these situations as there has not been an award at this time on this situation; however, if a bid had come in after the award the bids would have been returned. Mr. Riesner requested Mr. Schoneman's answer be in the record. Motion carried unanimously. City Clerk read the following bid: J. E. WORK, INC., Bid Bond enclosed. Schedule A TOTAL $296,032.07 and no bid on Schedule B. (Kitsap Lake). Schedule A TOTAL $105,669.90 no bid on Schedule B. (Madrona Point). ~otion by Mayor Jarstad and Commissioner Schoneman that no further action be taken on bid awards and that the meeting should stand at recess until ll:O0 tomarrow morning for study and tabulation by the Engineering Department. Mr. Riesner reques ed the envelopes be retained. A discussion ensued pertaining to the postal mark. Commissioner Schoneman stated that if there was something improper in this bid that he felt there ~ould not be such a spread between bids. Lengthy discussion ~nsued. Motion carried unanimously. Motion by Commissioner Clark and Mayor Jarstad to pay all bills approved by a maJoz Ity~o the council, carried unanimously. ComEissioner Clark reported: l) Commented on the bus situation. The City Council had met with Mr. Larsen of Price Waterhouse & Co. referring to their proposal which we are contem- plating and in a few days will be in a position to employ them. Commissioner Schoneman delayed his report until next week's meeting. City Attorney Walgren reported: l) Commented on his trip to Washington D.C. Learned some new methods on con- troling riots and will discuss this with Chief of Police. City Clerk reported: l) commented on the Banquet and thank the Mayor and Corm~ssioners for the fine job they did. Mayor Jarstad reported: l) Thanked the Bremerton F~nployees for the participation in the banquet. Bridge report: increase in crossings 20,~83 for March TOTAL ?79,~. 3) Fire report for March Chief Holtine reported: l) Commented on the fine School he and Captain Simons attended April 12-16, 1970. 2) Thanked the Commissioners for their co-operation in his time as Training Officer. Meeting held in recess until ll:O0 A.N? Friday morning, April l?, 1970. April 1~, 1~0 Mayor Jarstad called the recessed meeting to order at 11:00 A.M., P.S.T. in the City Council Chambers, April l?, 1970. Also presen~ were the following: Commission- er Clark, Commissioner Schoneman, City Attorney Walgren, City Clerk Yeadon, City Engineer Parker. Commissioner Schoneman read a recommendation from Howard Godat, Consulting Engineer, to City Council & F. S. Schoneman for Eitsap Lake bids: "The project was separated into two proposals for bidding purposes. The low bidder on Schedule A is J. F. Schade Inc., P.O. Box 548, Auburn, Washington, 98002 in the amount of $24@,229.20 plus sales tax. Even though this bid is con- siderably lower than the other bidders, the contractor is experienced and qualified. The low bidder on Schedule B is Packard Pump and Pipe Co. in the amount of $232,900.00 plus sales tax. I recommend that the city request approval from the Federal Water Pollution Control Administration to award the contracts to J.F. Schade and Packard Pump and Pipe Co. for the previously stated amounts." Motion by Co~nissioner Schoneman and Co~issioner Clark to accept recommendation and recommend award of the bids as stated above, under discussion, City Clerk Yeadon recon~aended the awards, carried unanimously. Commissioner Schoneman stated that the bids on Madrona Point Sewer Project were also ready for action. A lengthy discussion followed as to whether to award to the low bidder, ~. E. Work, Inc., or to Coulee Construction if Sound Construction was allow- '' ed to withdraw their bid because of an error in figuring their bid. It was deter- mined during discussion that the Pollution Control Commission was not involved in the work to be done at Madrona Point but only in the Kitsap Lake Sewer Project. It was discussed that since their was no timetable to meet on Madrona Point job that it might be best to reject all bids thus clearing the air on all poinSs which have been raised. Mr. Schoneman recommended rejecting all bids and calling for new bids. Motion by Commissioner Clark and Commissioner Schoneman $o reject all bids on Madron~ Point and recall for bids at the earliest date possible and notification with a letter being submitted to each bidder explaining the reasons, under discussion, dis- cussion on the time ~ bids being received. Motion carried unanimously. Meeting Adjourned. G. C. Yeadon, ~ city Cie~k ~