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HomeMy WebLinkAbout05/03/72 MINUTES OF THE CITY COUNCIL MAY 3, 1972 The regular meeting of the City Council of the City of Bremerton, Washington, was held in the Council Chambers of City Hall at 9:00 A.M., PDST, Wednesday, May 3, 1972. Attending were: Mayor Jarstad presiding, Commissioner Clark, Co~z~issioner Schoneman, City Clerk Yeadon, City Attorney Walgren, Eddie Adams, and representative of the Dress. Meeting opened with the Pledge of Allegiance, and Invocation by Mayor Jarstad. MI~ES OF APRIL 26~ 1972 The Minutes of April 26, 1972, were read and apuroved as amended. NOTICES OF EMPLOYMENT Arvtlla Joan Ohlde, Part-time Playleader, Parks and Recreation, $2.50 hr. Vern~e Morrison, Part-time Night Attendant, Parks and Recreation, $3.05 hr. Patrtcia M. Brittain, Clerk-Typist, Treasurer's Office, $445 monthly. ~tfon by Mayor Jarstad and Commissioner Clark to approve the employments. Under dis- cussion: Mayor Jarstad explained that Arvilla Ohlde, who resides in Belfair, is a graduate major in the recreation field and was highly recommended by Dr. Helen McCabe, who is the head of the Recreation Department at Central Washington State College; and stated that Mrs. Ohlde will be a very valuable asset to the Parks and Recreation Dept. in the Senior Citizen Program and salary will be charged to the Senior Citizen Pro,ram. Commissioner Clark commented that Patricia Brittain, who has taken the Clerk-Secretary examination, will be an asset to the Treasurer's Office and is a very competent person. Motion carried unanimously. CHANGES OF PAY STATUS City Clerk presented a letter dated April 28, 1972, to himself from Internal Revenue Service which stated that an increase in salary for Frank L. Blake from $2.11 to $3.00 per hour can be allowed, and is not subject to the wage and salary standard of 5.5% 'be- cause the increase is considered as bringing him up to the Journeyman wage from an A~prentice rating. Clerk then read letter from George Plescher, Planner, which stated the ~ncrease could have been allowed since February 14, 1972, and requested that the increase be from $2.11 to $3.165 per hour, which would bring it now in line with the wages paid an engineering aide. Frank Blake, Engineering Aide I (Extra HelD), From $2.11 to $3.165, Retroactive to April 24, 1972. Dennis Northcraft, Patrolman (Identification Division), From $809 plus $5 to $824 ~lus $5. Motion by Mayor Jarstad and Commissioner Clark to approve changes in pay status, carried unanimously. There were three changes in pay presented from the Water Supply Department, which were set aside for further review by Civil Service Commission. PAYROLL VOUCHER Clerk presented payroll voucher for the pay period ending April 22, 1~72, in the amount o~ $129,370.10, which was audited by }~arold Fitzwater and approved b~ Commissioner Clark Motion by Commissioner Clark and Mayor Jarstad to approve the payroll voucher, carried unanimously. BID AWARDS CONCRETE W~RM: Clerk read memo dated May 1, 1~72, from himself to City Council recom- mending bid for concrete work at the City's off-street parking be awarded to Commercial Builders, only bidder; and stated he had discussed this with the City Treasurer, and is w~thin the estimate. ~tion hy Commissioner Clark and Mayor Jarstad that bid be awarded to Commercial Builder~ only bidder, carried unanimously. COUNCIL MEETING MINUTES - MAY 3~ 1972 (Continued) SALES SURPLUS GENERATOR: Clerk read memo dated April 28, 1972, from himself to City Council which stated it is the recommendation of the Fire Department that bid for the sale of surplus generator in the Tire Department be awarded to only bidder, Hugh R. Walkup in the amount of $155.0~. Motion by Commissioner Schoneman and Commissioner Clark to award bid to only bidder, Hugh R. WalkuD, carried unanimously. LID #312 - SANITARY SEWER: Clerk read letter dated May 3, 1972, from City Engineer to Council recommending that contract for work on Sanitary Sewer LID #312 be awarded to low bidder, Tonnesen Brothers Construction of Tacoma. ~tion by Commissioner Schoneman and Commissioner Clark to award bid to Tonnesen Brother~ Construction, low bidder. Under discussion: William Parker, City EnRineer, stated the contractor bid very low on bank-run gravel because he believes that the quantity of these items actually used on the Job will be substantially lower than the engineer's estimate. Carried unanimously. SURPLUS ITEMS - Clerk's Office Clerk requested that two (2) typewriters in his office be declared surplus and turned over to small stores for further use in the city and explained that these typewriters have been replaced with electric typewriters. Motion by Commissioner Schoneman and Mayor Jarstad to declare these two typewriters surplus, carried unanimously. Clerk then requested typewriter-accounting machine purchased in lq46, which is obsolete and is not being used, be declared surplus and disposed of in the best interest of the City. He explained that this machine has been replaced with the NCR 400 electronic aceountin~ machine, and before that by the NCR-3300. Motion by Commissioner Schoneman and }~yor Jarstad to declare typewriter-accounting machine surplus, carried unanimously. EASEMENTS - LID #311 & LID #314 Clerk presentad Easement from Gertrude Buchanan for Sanitary Sewer LID#314; and pre- sented two (2) Easements for Sanitary Sewer LID #311--one from Theodore Drake and one from Quinica Drake. Motion by Commissioner Schoneman and Commissioner Clark to accept the three (3)Easements and refer to the City Attorney's Office for checking as to form; to be returned to the City Clerk for recording properly, carried unanimously. LETTER - TRUCK BIDS (Equipment Rental Fund) Clerk read letter dated May 3, 1972, from City Attorney to himself concerning bid speci- fications for a 25,500 lb. G.V.W. truck with certain specified tires. This bid was higher than other bids but complied with federal specifications; and the opinion of the City Attorney was that it would not be proper to award a bid to a company which had a higher bid than those that complied specifically with the specifications of the city; he felt all bids should be rejected and new specifications prepared. Motion by Commissioner Schoneman and Commissioner Clark to reject all bids, carried unanimously. OPEN MEETING - 10:00 A.M. Leonard Clark, president of the Non-uniformed Employees Union, requested the Coundil to grant a payroll deduction for a salary protection insurance selected by the union member~ which is an option to the employee. A discussion'followed concerning the insurance benefits and Mr. Spitzer, insurance agent, briefly explained the policy. Motion by Commissioner Clark and Commissioner Schoneman that the Council grant a payroll deduction where desired for the salary protection insurance, carried unanimously. JOE FALSE - INVESTMENT PROGRAM e~mmissioner Clark spoke of Joe Fahye in relation to a tax-sheltered investment program he presented to the Commissioners, which is permitted under Internal Revenue Laws. Commissioner Clark suggested that Mr. Fahye be chosen as the broker to approach the City employees with this plan of investment. The tax-~heltered program was explained in brief and a lengthy discussion was held on this matter. The City Attorney spoke of legislation that brought this program about. Mr. Leonard Clark, after listening to information on the program, stated he was in agreement with 3~r. Fahye being selected as broker to contact the city employees and present the program. Motion by Commissioner Clark and Mayor Jarstad to accept Mr. Fahye's program and allow him to make contact with the city employees to make their determination for investment, carried unanimously. CHANGE ORDER - NAVAL AVENUE 1st to 6th Street Clerk presented Change Order #1 to North Kitsap Gravel & Asphalt Company for additional work on UAB project on Naval Avenue, First to Sixth Street. Clerk also read letter dated May 2, 1972, from City Engineer to Council explaining the reasons for the change order, and recommended approval of the Change Order. Motion by Commissioner Schoneman and Commissioner Clark to accept the recommendation of City Engineer and approve Change Order #1, carried unanimously. COUNCIL MEETING MINUTES - MAY 3~ 1972 (Continued) EDDIE ADAMS complimented Dan Eden and his two assistants for the outstanding Job being done on the Senior Citizen Program and suggested programs be initiated to cause senior citizens to do things for themselves. Mayor Jarstad stated he has in mind getting senior citizens involved in beautifi- cation projects where they could actually do some of the work themselves. ENCINEERING SERVICES CONTRACT = Trenton Avenue Clerk read memo dated May 2, 1972, from City Engineer to Commissioner Schoneman which presented contract proposed by Redford Engineers for professional services in connection with the Trenton Avenue UAB approved project recommending that contract be accepted in order to proceed with the portion of Trenton Avenue between 16th Street and Stoneway. Commissioner Schoneman stated that the City is doing most of the engineering and inspection work which will pick uD much of the City's ten percent matching funds. Mr. Schoneman also stated that because of the amount of funding, the project may have to be done in phases. ~[otion by Commissioner Schoneman and Commissioner Clark to approve City's relations with Redford Engineers for continuing preparing plans subject to review by the City Attorney and City Auditor for checking on funding, and whoever else is interested. Under discussion: It was agreed by the Co~missioners that after checking the funding the City Clerk should refer the contract back to the City Council. Motion carried unanimously. CRAWFORD/~QkRLER HEARING, DATE SET Clerk stated that Crawford/Marler rezone application had been held on a formal hearing October 20, 1971, and at that time the Council had passed a motion to defer the decision for further study; and this matter is to be before the City Council again for discussion by interested persons for a possible decision on the application. Clerk suggested May 31, 1972, for hearing date. Motion by Commissioner Clark and Commissioner Schoneman to set hearing date on Crawford/Marler Rezone application for May 31, 1972, at 10:00 a.m., for a discussion by interested persons and a possible decision, carried unanimously. UAB - NOTICE OF MEETING Clerk presented Notice of Meeting of Urban Arterial Board to be held Thursday, May 18, 1~72, in Olympia. PRO ClAreT IONS Clerk read proclamation of the Mayor ~6~latm~hg ~y 1972 as "Senior Citizens Month".. Clerk read proclamation of the Mayor proclaiming Friday, May 19, 1972, as "National Defense Transportation Day"; and the week beginning May 14, 1972, as "National Transportation Week". CALL FOR BIDS - Traffic Lane Buttons Clerk requested Call for Bids for 15000, more or less, traffic lane buttons in order to establish a unit price for the remaining calendar year of 1972. Motion by Commissioner Schoneman and Mayor Jarstad to authorize call for bids, carried unanimously. FINANCIAL ADVISORY CONTRACT - Foster & Marshall, Inc. Clerk read letter dated February 22, 1972, from Robert O. Yeasting, Vice President and Manager of ~nicipal Consulting Department for Foster & Marshall, Inc., and presented contract for financial advisory services. Motion by Commissioner Schoneman and Commissioner Clark to approve the contract. Under discussion: Commissioner Clark explained that the City has previously been assisted in financing capital improvements by Mr. Robert Yeasting when he represented William P. Harper & Sons; and stated that the contract with this firm has been terminated. Commissioner Clark stated that this new contract continues to deal with Mr. Yeasting, in whom the City has much confidence; that he will handle the shaping up of the sales of revenue bonds, and the sale of general obligation bonds along with other provisions of the contract. Commissioner Schoneman concurred with Commissioner Clark that Mr. Yeasting is an outstanding person. Motion carried unanimously. ORDINANCE NO. 3019 - Richardson Rezon9 Clerk read, second reading, AN ORDINANCE amending the use and area maps of Ordinance No. 1)92. Motion by Mayor Jarstad and Commissioner Clark to pass Ordinance No. 3019, carried as follows: Mayor Jarstad - yes; Commissioner Clark - yes; Commissioner Schoneman ~ yes. ORDINANCE NO. 3018 - RULE OF THREE Clerk read, second reading, AN ORDINANCE providing for the Rule of Three in appointing all city employees. Motion by Commissioner Clark and Mayor Jarstad to pass Ordinance No. 3019, carried as follows: Mayor Jarstad - yes; Commissioner Clark - yes; Commissioner Schoneman - no. A lengthy discussion followed concerning the Rule of Three ordinance which was similar to that held at the previous Council Meeting concerning debate on the timing of the ordinance as related to the "Wes Henry Case"; at which time the Mayor and Co~missioner ~lark tried to convince Commis- sioner Schoneman that it had no connection with the "Wes Henry Case". Commissioner Clark stated it has been co~aon knowledge that in some departments there have been appointments and advancements made in lesser than top positions without the benefit of any Civil Service examination at all; and he explained to Commissioner Schoneman that a report could be made to the Council making this evident. Commissioner Schoneman stated that when employees are hired to operate the parking~arage without examination, and uniforms are bought for these employees, this would also bypass Civil Service Regulations. Mr. Schoneman stated these employees were hired as Extra Help and commented that this is an easy way to bypass Civil Service regulations. COUNCIL b~EETING MINUTES - bL~Y 3~ 1972 (Continued) Commissioner Clark stated the employees hired in the parking garage are part-time employees attending college and that this does not bypass Civil Service Regulations. Motion by Commissioner Clark that City Council request the Civil Service Commission to make a report to be read publicly at a future Council meeting and be made available to both of the news media listing every Civil Service employee who has been employed within the last 15 years in any department, citing these who have received their appointments or their advancements without the benefit of any kind of an examination to which the public or any other person was available. Seconded by Mayor Jarstad. Under discussion: Mayor Jarstad stated that this information is publ~ knowledge and is not out of keeping; and that he felt if the Council wanted this information, it should be made available. Commissioner Schoneman stated that the process of hiring all employees should be made evident, not Just those under Civil Service protection; and he also commented on the Janitorial service employed by the City, which be felt should be under contract. Mayor Jar- stad stated that according to the City Attorney and the law the correct and legal operation for employment in the City is under the Rule of Three and that the City is going to operate within the law. Motion carried unanimously. PAY BILLS Motion by Commissioner Clark and Mayor Jarstad tn pay all bills that are approved by a majority of the Commission, carried unanimously. REPORTS Commissioner Clark: 1. Ridership is improving on revised bus routes; and of the three changes, the West Park- Sheridan Run--accomodating the hospital and Petersville Road area--has been the most beneficial in gaining additional ridership, and the service is much appreciated. Commissioner Schoneman: 1. In reply to letter read at Council Meeting April 19, 1972, concerning property owned by Mrs. Ammons which was flooded due to a water main burst, a work force immediately went to the site and corrected problems of erosion caused by rain along with other difficulties and the people there were very appreciative. 2. Complimented Domsea's utilization of the Gorst Creek Spillway and stated that when properly en~ineered to slow velocity of flow, it can be used for fish-rearing activities. 3. Complimented the Beautification Committee and the Bremerton Garden Club for the planting of 326 trees which has been completed; and complimented the City on brick sales which helped obtain these trees. 4. Explained that Jack Lewis was terminated as Assistant City Engineer due to a provision in his appointment to obtain his professional engineer's license within six months, which he failed to do. City Attorney: 1. A. L. Dubold, President of National Institute of Municipal Law Officers has released his appointments to that organization known as NIMLO. City Clerk: 1. Plans to start a vacation Friday morning, which is the first chance he has had in three years to take one. Mayor Jarstad: 1. Presented Fire Report for the month of April which is on file in the office of the City Clerk. 2. Presented letter from Chief Schlie which requested authorization for a $15.00 pay differential to be re-established for Police Officer in the Identification Division in the Police Department due to his being on stand-by call; stated this has been past policy, but seems to have been an oversight in this years budget. Motion by Mayor Jarstad and Commissioner Schoneman that this $15.00 pay differential be re- established in the Identification Division of the Police Department, carried unanimously. 3. Attended Fmst-West baseball game Monday night at Roosevelt field and schools are being en- couraged to utilize Roosevelt Field, which is one of the finest fields in the Northwest with excellent lighting; East High and West High have scheduled approximately five night baseball games. The only disappointment was that the concession stands were not open, and this matter should be discussed with the Parks Superintendent. 4. ~s presented an opportunity by Bruce Harlow, owner of 55 acres of property on Kitsap Lake, to acquire this property for the possibility of a park; this would be an outstanding opportunity in the field of land acquisition for development of public lands for park purposes because the people of the area want the property to remain in a virgin state and this is on the largest lake in the City. Stated areas where necessary funding may be acquired in order to purchase the property should be investigated; also presented the proposal before the Parks and Recreation Commission last Tuesday and they unanimously approved a motion hoping the City Council would seriously consider this area. COUNCIL MEETING MIbr0TES - }lAY 3~ 1972 (Continued) Motion by ~ayor Jarstad that Council authorize the gathering of information on this and proposals be put to~ether and presented back to City Council for their final Judgement whether to enter into negotiations for the purchase of this property. Seconded by Commissioner Clark. Under discussion: Commissioner Clark stated he did not know whether the City could afford this or not, but there are substantial federal and state funds approaching 75 percent of the purchase price that might be available that should be investigated. ~y or Jarstad stated the Harlow Family, who has kept this property in their ownership for 71 years tran,~mitted a feeling that they would be very proud and happy if this property could be utilized for such a use and this willingness may be an important factor in obtaining federal and state grants. He stated that this would make it possible to retain the beauty and openness of.~his country, of which so much is swallowed up and developed. Also commented that this is a one-time opportunity to take such a large tract of land on the City's largest lake, with no developed buildings or inhabitants, and a family who has paid taxes on it for 71 years willing to negotiate with the City for this purpose. ~tion carried unanimously. -. ~tr. 1~ward Godat, Consulting Engineer, presented a letter to Council confirmin~ the recommendation of City Engineer awarding LID #312 Sanitary Sewer work to Tonnesen Brothers Construction in Tacoma. Meeting Adjourned at 11:40 A.M. APPROVED: G. o. Y~DON, SR., City Clerk