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HomeMy WebLinkAbout01/31/78 UNAPP~'ZD MINUTES COUNCIL CITY COMMISSIONERS' MEETING MINUTES APPROVED January 31, 1978 rAPE #126 The regular meeting of t. bc City Commissioners of the City of Bremerton, (B) 1744 Washington, was held in the Council Chinhers at City Hail, 259 Fourth Street, on Tuesday, January 31, 1978 at 9:05 A.M. with Mayor Jarstad presiding. Also present were Commissioner Stewart, Commissioner Swanson, City Clerk Mandie, Asst. City Attorney McCluskey and representatives of the press and radio. Meeting was opened with the Pledge of Allegiance and invocation was given by Mayor' Jarstad. MINUTES OF JANU/~RY 24, 1978 Clerk read minutes of Jan. 24, 1978. Mayor Jarstad ordered the minutes to stand approved as amended. NOTICES OF EMPLOYMENT Kelly Blair MacDonald, Parks g Recreation, Part-Time Playleader, $3.00 per' hr., 1/26/78. Mary Tercse Olmstead, Parks ~ Recreation, Part-Time Playleader, $3.00 per hr., 1/24/78. Motion by Commissioner Stewart and Mayor Jarstad to approve notlees of employ- ment, earPied unanimously. CtIANGES OF PAY STATUS Dean Denis, Polioe Dept.~ 2rid Yr. Patrolman to 3rd YP. Patrolman, $7.23 per' hr. to $7.58 per he., 1/28/78. Edwin Winningha~, Police Dept., 2nd YP. Patrolman to 3rd Yr. Patrolman, $7.23 per hr. to $7.58 per by., 1/27/78. Terry Welling, Police Dept., 2nd Yr. Patrolman to Srd Yr. Patrolman, $7.23 per hr. to $7.58 per hr., 1/30/78. William Edwards, Street Dept., Serviceman II Merit Level D, $6.40 per' hr. ~o $6.59 per hr., 1/22/78. Ann Gehr~ng, Accounting/Treasurer Dept., Office Asst. II to Office Asst. III, $728.00 per me. to $819.00 per me., 1/25/78. -Ann Finncgan, Accounting/Treasurer Dept., Office Asst. III 5A to 5B, $819.00 per me. to $842.00 per me., 2/6/78. Shirley Van Hoover, Accounting/Treasurer Dept., 0ffice Asst. IiI 5A to 5B, $819.00 per me. to $842.00 per me., 2/6/78. Betty Love, Accounting/Treasurer Dept., Office Asst. IiI 5A to 5B, $819.00 per me. to $842.00 per me., 1/23/78. Motion by Commissioner Stewart and Mayor Jarstad to approve changes of pay status, carried unanimously. CHANGE OF PAY STATUS - Vanessa C. Datus Clerk presented change of pay status for Vanessa C. Datus to Merit Level D. She explained that Ms. Datus had been promoted to Proficiency Level C on Jan. 1, 1978 and pursuant to Section 5 of contract which states an employee shall receive a salary review by their supervisor 12 months following progression to Proficiency Level C, Merit Level D promotion should be disapproved. Motion by Commissioners Swanson and Stewart to disapprove change of pay status for Vanessa C. Datus at this time, carried unanimoasly. TAXICAB DRIVER'S LICENSE APPLICATION Thomas Joseph llanley, approvci by Capt. Cundiff for Chief of Police. Motion by Mayor Jarstad and Commissioner Stewart to approve taxicab driver's license application, carried unanimously. CLAIM FOR D~MAGES. Pacific Northwest Bell Tcleph~nc Co., repair costs for three buried cables that were damaged by a backhoe on Nov. 10, 1977. These costs to be submitted at a later date. Clerk stated a copy has been sent to the insurance company and City Auditor recommended that PNWB furnish a copy of their permit to the insurance company. CITY COMMISSIONERS' MINUTES January 31, 1978 Page two CALL FOR BiDS - Nine New Vehicles for Police Dept. Clerk read memo from Chief of Police, dated Jan. 30, 1978, which requested that authorization to call for' bids for nine new vehicles f'or the Police Dept. be approved; that the Police Dept. has three four-door sedans, one 3/4 ton van and two Harley-Davidson motorcycles to be traded in. Motion by Commissioners Stewart and Swanson to approve call for bids for nine new vehicles for the Police Dept. Under discussion: Mayor Jarstad asked that each department be notified of the surplus vehicles and if they arc needed, to transfer instead of trading them in. Motion carried unanimously. CONCESSION AGREEMENT - l{ooscvelt Field and Lions Community Playfield Clerk read memo from ParRs ~;uperjntendcnt, dated Jan. 24, 1978, which requested that call for bids be apppoved in order that a concessionaire be acquired to operate the concessions at Roosevelt Field and Lions Community Playfield for a period of three years, effective April 1, 1978. Motion by Commissioners Stewart and Swanson to approve call for' bids for' conces- sionaire to operate concessions at Roosevelt Field and Lions Community Playfield, eartied unanimously. EXPENDITURE ACCOUNT NUMBERS FOR PURCHASt'; REQUISITIONS AND CLAIMS Clerk read memo addressed to all departments from Director of Budget g Accounting and City Auditor, dated Jan. 25, 1978, which stated that frequently purchase requisitions and approved claims arc received improperly coded or not coded at all; that with the establistment of departmental budget records on the computer system, i't will be mandatory that the complete budget number be shown on the claim form. The memo requested that all departments insure that purchase requisi- tions and claims Forms are properly and completely coded to expenditure accounts listed in the approved budget. Motion by Commissioners Stewart and Swanson to approve sending memo to all depart- ments. Under discussion: Comraissioner Stewart stated if the proper numbers are not put on the forms, they will not be paid. Motion carried unanimously. ' C}[ANGE ORDER N0. 2 - Wheaten Way, Broad to Riddell Clerk read memo from Office Engineer, dated Jan. 30, 1978, attached to which was Change Order No. 2 for Wheaten Way Project, Broad to Riddell. Estimated net change is $4,350.00 and estimate contract total after change is $243,531.30. Motion by Commissioner Swanson and Mayor Jarstad to approve Change Order No. 2, carried unanimonsly. CONTRACT FOR PARKING ON CITY-0WNED PROZERTV Clerk read letter from Sons of Norway, signed by Walt Lofgren and dated Jan. 24, 1978, which requested that a contract to allow parking on City-owned property be approved fox' the Sons of Norway; that they are contemplating an expansion of floor space and will need more parking space. Mayor' Jarstad stated this letter should be referred to the City Attorney and Planning Dept. to negotiate with the Parks Dept. to see if parking can be arranged to correlate with their business hours. He stated there is space available in the summer months but it is also contracted out to 013Kapic College. Motion by Mayor Jarstad and Commissioner Stewart to refer letter to City Attorney and pursue request through Planning Dept. and Parks Dept. Under discussion: Commissioner Stewart stated the City does not have a contract with Olympic College, but one should be prepared and hooked into the Consumer Price index. Motion oarPied unanimously. AMENDMENT .TO AGREEMENT BETWEEN POLICE AND CITY Clerk presented amendment to the 1978 Collective Bargainin~ Agreement between the City and Bremer'ton Police Officers Association. This amendment revises Article IX - HOLIDAYS and is on file in the City Clerk's office. Motion by Mayor Jarstad and Commissioner Stewart to approve ~endment. Under discussion: Mayor Jarstad explained that this was exactly what was agreed to before, but the holidays were not named; that this clears it up for the book- keeper and everyone knows these are the only holidays a police officer can be paid time and one-half. Motion carried unanimously. -2- CITY COMMISSIONERS' MINUTES January 31, 1978 Page three COOPERATION AGreEMENT- Housing Authority and City Clerk read letter from Housing Authority, dated Jan. 25, 1978, which stated the Board of Commissioners of the tlousing Authority wish to enter into a Cooperative Agreement with the City for the purpose of building up to 95 assisted family housing tinits. Clerk presented the Cooperation Agreement and stated it has been approved as to form by the City Attorney's office. Commissioner Stewart asked if this is tax free housing arid Mrs. Wcgstecn stated that 75 units would be tax free and the County is after thcse 75 units. Con~issioner Stewart brought out several points about loss of taxes and asked that Mrs. Wegsteen take the Coopera- tion Agreement back to the Board and see if something can be put back in the fund in lieu of the t~xes that would be lost due to the tax-free units. He spoke of the bus service and stated some service may be cut. Re stated there is so much federal housing that it loads down the taxpayers and causes a hardship for them. Mrs. ~cgsteen requested that Commissioner Stewart send her a letter to present to the Board stating his request. Mayor Jarstad stated he would still be in favor of passing this Cooperation Agreement and stated there is a tremendous waiting list for these units. lie stated he does not want to bold it up and jeopardize not getting these housing units. A short discussion followed and it was the consensus of the Commissioners to approve the Cooperation Agreement. Motion by Commissioners Stewart and Swanson to approve Cooperation Agreement wx~Iousing Authority, carried unanimously. WASHINGTON STATE AUCTIONEERS CONVENTION Clerk read letter from Stokes Auction Service, dated Jan. 26, 1978, which stated the Washington State Auctioneers Convention will be held on May 5, 6, and 7, 1978 and they are looking for a site; that one night at the convention a Fun Auction is held where items for a non-profit organization are sotd. It stated the City ordinance which requires a $200.00 license and bond makes this auction impractical because each auctioneer only sells about three items; that Mr. Stokes is licensed and bonded in the City and he will put his bond up to cover the run Auction. The ].etter stated Mr. Stokes will stand responsible for the auctioneers at this auction;othat he has been in business for over three years in the Bremerton area .and they have a good reputation; that he will go to any length to improve the auction profession and protect both buyer, seller and the public. Mr. Stokes was present and he stated he agreed with the City as far as licensing and bonds are concerned and he felt the bond could even be raised to $2,000.00 instead of $1,000.00. Re spoke about the convention and stated there will be 45 to 50 auctioneers present; that h~ ~ill stand responsible. IIe stated it ~ould be simple for them to hold the coaven~ion in the County but they prefer to have the auction in the City. He states he plans to speak to the County Commissioners and try to get a law pertaining to auctions and auctioneers in the County. Commissioner Stewart stated that if the bond is high enough, the public would be protected and there are blanket bonds to cover all employees. Mr. Stokes stated it would be much easier for him to bond a company rather than individual persons. Commissioner Swanson stated hc knows Mr. Stokes is reputable and there are a number of reputable auctioneers and he does not feel they should be handled arty differently than carpenter or street contractors. Mr. McCluskey stated he saw no problem with a bond covering a particular company or a group or with waiving a particular fee for a license for a special purpose such as an auctioneers' convention. Mr. Stokes stated he would like to go on record as standing behind his bond. Motion by Commissioner Stewart and Mayor Jarstad to waive fee for auctioneers' convention subject to Mr. Stokes putting up his bond, carried unanimously. MotiOn by Commissioner Stewart to have City Attorney's office change ordinance so that auction companies can be bonded to cover all employees in the future. Motion died for lack of second. Mayor Jarstad directed that City Attorney's office work with Mr. Stokes on a new ordinance regarding bonding and bring this to the Co~mil in two weeks. Mr. Stokes spoke about the Police Auction and volunteered to sell for the City and donate any fees he makes to any charity that the City wants. He stated the reason is that he wants to show the Police how to run an auction. Mayor Jarstad accepted his invitation and asked him to talk to the Chief of Police. -3- CITY COMMISSIONERS' MINUTES January 31, 1978 Page four CUTS IN BUS SERVICE (Letters to Mayor Jarstad) Clerk reported that Mayor Jarstad has received several Letters concerning bus service. Mayor Jarstad stated he has answered these letters and told them that there wi]l be pub]it hearings before ~my cuts in bus service are made. Co~nissioncr Stewart stated hc hates to be battered by people before they know ~xat is going to happen; that people should wait until they know what is going to happen before they start complaining. Commissioner Swanson asked if the proposed route changes include the shipyard routes and Commissioner Stewart stated no, not at this time. Commissioner Swanson stated this is where many of the complaints he has heard come from. Commissioner Stewart explained he does not have all the information in yet, but at least 80% of the people wi!l have better service. He stated the whole system has to be looked at and no matter what is done, someone will not be happy about it. ORDINANCE NO. 3408 - Peoples Federal Credit Union Clerk read, second reading, "AN Ot~INANCE amending the use and area maps aocordjng to Ordinance No. 1792 (Peoples Federal Credit Union)." Motion by Mayor Jarstad and Commissioner Stewart to pass Ordinance No. 3408 on second reading, by title only, carried as follows: Mayor Jarstad, Yes; Commissioner Stewart, Yes; Commissioner Swanson, Yes. PAYROLL VOUCHERS Claim Fund, FICA and Bank Service Fees for payroll period 1/9/78 thru 1/22/78, $6,209.23 and Salary Fund, Gross Payroll for same period, $213,276.16, audited by John Ross. Motion by Commissioners Stewart and Swanson to approve payroll vouchers, carried unanimously. BRIDLE RIDGE ~%;LL Clerk read memo from City Auditor, dated Jan. 31, 1978, attached to which was a bill in the amount of $55,857.62 from ~UD No. i for drilling the Bridle Ridge Well. The memo stated the cost of this well is to be partially funded by ' Trident Impact Funds and the property for' this well is to be deeded to the City. Commissioner' Swanson stated he would like to go over this with the Water Superintendcnt. Motion by Commissioner Swanson and Mayor Jarstad to refer to Water Dept. and ~T'ty Attorney's office. Under discussion: Mr. McCluskey stated they have been working on this six months or a year and it is listed as one of the projects the Cj'Zy had on drought relief fund. Clerk stated the Trident Funds will be here in about two weeks. Motion carried unanimously. VACATION OF EASEMENT (Carnation Co.) Clerk read letter front Raymond DeCroot, dated Jan. 27, 1978, which requested that the City vacate an old easement which was once used as a street. The letter stated the street was called Gorst Ave. when Westpark Housing existed west of Arsenal Way; that Carnation Co. has title to the strip of land that was called Gorst Ave. but it is not shown as a street. The letter stated further the City still has a 20-foot easement for a street. Mayor Jarstad stated Mr. DeCroot should talk to Commissioner Swanson and if he feels there is a possibility of a vacation, then Mr. DeCroot should go through proper [tearings. Mr. DeCroot stated the reason they are askLng for an easement is they would like to fence the area; that they have been using this property for about 18 years. He stated he would make an appointment to discuss this further with Commissioner Swanson. BILLS Motion by Commissioners Stewart and Swanson to give blanket approval to vouchers 02590 thru 02702 inclusive in the amount of $44,649.58 and vouchers 2581, 2582, and 2584 thru 2587 inclusive in the amount of $3,814.98, audited by John Ross, carried unanimously. COMMISSIONERS' REPORTS Commissioner Stewart: 1. Stated revenues for dog and cat licenses are down 9.5% from last year and other revenues have shown tremendous increases. He stated he thinks this decrease -4- CITY CON~ISSiONERS' M]NUTES danua~ 31, 1978 Page five is from lack of control and he plans to put the licenses on the computer' and control them the same way vehicle rcg/strations arc controlled. Stated hc met with Todd Webbet of the King County Animal Control Agency yesterday and Mr. Webbet told him that over half of the dogs in Kitsap County only have occasional owners. This means there are many dogs roaming the streets. Mr. Webbet stated the revenue from dog licenses, if proper control were brought in, would be over $10,000.00 a year. Hc stated last year $13,070.00 was taken in. Mr. Webbet ]s talking to the County now and a ,joint proposal will be made to handle this dog problem. He staled it wi]] cost about $3,000.00 to have the computer programmed to renew licenses by mail and he thinks it will be a big help. He stated the surveys show that people want more control and th]s should increase the revenue at least $10,000.00 in one year. He stated he would have it programmed so it will handle the County in case they want to ~o in it with the City. 2. Spoke about bus routes and service and stated a map will be available; that it will be at least 30 days before a decision will be made on what routes to use. He stated he thinks people should have an open mind and not be preSudiced From the start. lie stated most of the people polled said they want this type of service; that 95% of the people said they would rather have hourly service rather' than raise taxes. Maps of present system and the old system should be available tomorrow and everyone can come in and look at it. He stated Mike Deerborn told him the City should go to an hour bus schedule rather than 40 minute schedule. Commissioner S~anson: i. He stated the women's restroom is not making the kind of progress he would like to see butif he has to come up next weekend and do it himself, it will be ready by next Tuesday. 2. Making progress for' acquiring funds for various intersections. Have received a pretty firm promise For 85% of funds for Pine Road Interccptor. 3. Spoke of an ordinance which was before the Council on the first reading on Jan. 5, 1978 regarding sewer charges for people using water for refrigeration or sprinkling and various usage where the water was not going back into the sewer. He stated that he reviewed that ordinance from the standpoint of the various . problems the City has with the sewer and he would like to see it held until such time as we have the wastewater treatment plant and a little better control over the separation of stoiTa water and sewer. lie stated that some water' is going back into the sanitary sewer and some is going back into the storm sewer. There are many areas that need to be looked at and he felt that before the ordinance is changed, we should know what we are looking at. Commissioner Stewart spoke about the proposed rate increase in the water and sewer charges and asked Csmmis- sicnet Swanson ~f he saw any reductions in expenses so that the increase would not be needed. Commissioner Swanson felt that if the things the City wants are going to be accomplished, the money will have to come from someplace and there probably will have to be a rate increase. Asst. City Attorney Riehl: Spoke of the residential parking permit ordinance the City Attorney's office was asked to draft and gave recommendations on how the ordinance should be set up: (1) Reducing hazardous traffic conditions; (2) Protect residential districts from potlutcd air and unpleasant noise; (3) Protect residents from unreasonable burdens on access to their properties; (4) Preserve the character of residential districts; and (5) Preserve safety for children as well as other pedestrians and promote safety generally on the streets. He stated the ordinance would give preferential parking and would not guarantee residents a place to park directly in front of their residences nor would it guarantee a place to park on the street; that residents would have a greater opportunity to park than commuter non-resident traffic. He gave details of the procedure he felt should be followed to obtain parking permits and stated most of the details should be w,,rked out by the City. Mayor Jarstad stated that covers most of the p6ints that were brought out in public meetings and legally the City is in a position to proceed with the ordinance. He stated the preliminary draft of the proposed ordinance should come before Council in about two weeks. Commissioner Stewart reviewed Mr. Riehl's report and stated the only thing this ordinm~ce will accomplish is that a sticker or pass of some kind will be given to residents to allow theIn to park on the street longer anywhere within that -5- CITY C01~LMISSIONERS' M~ JTES January. 31, 1978 Page designated area. tlc suggested issuing permits from the Treasurer's office. A lengthy discussion foliowed about posting areas and Mayor Jarstad explained the procedure used in the past for posting areas. Commissioner Stewart asked about the parking strip between sidewalk and the street. lie stated if there is a driveway, people can get in and out of the strip, but if they don't have a drive- way, the cars parked on the street will keep him From getting in and out. He asked if the parking strip would be covered by the ordinance as well and Mayor Jarstad stated hc thought it would all be covered because the strip is part of the street. Mr. Riehl stated he needed some details in order to draft the ordinance, otherwise it would just be a shell that will be presented. Commissioner Stewart commented that since this will be preferential and not exclusive, not as much money will be needed to control the parking. Mayor Jarstad suggested that the City remain very flexible and he stated there are enough posted areas in the City now to implement the plan and this will be effective in any area that is posted. Discus- sion followed about numbering the different areas and Mr. Riehl stated all the ordinance will do is indicate the procedure to be used and 'to remain flexible the ordinance needs to be as general as possible and work out any problems administratively. Commissioner Swanson stated if this ordinance is going to be effective, a reasonably heavy penalty will have to be implemented. Mayor Jarstad stated that it was a good presentation and encouraged Mr. Riehl to prepare the proposed ordinance as soon as possible. Mayor Jarstad: Stated he was very pleased to participate at the Eagles and receive a check for the Parks Dept. Rescue I vehicle also received a check from the Golden Eagle Fund, which is a B~nd that has been set up to assist various programs where there is support for senior citizens. He stated Ray Foley, the paramedics, and the librarian, Mrs. Heninger, were present with hjm. A check for $1,000.00 was presented to Mrs. Heninger, a check for $300.00 to the Rescue I Unit and a check for $1,000.00 was presented to the City Parks and Recreation for utilization of the S~nior Citizens' Center on Nipsic. He thanked the Eagles for their very , generous donation. Meeting recessed from 10:45 A.M. until 11:00 A.M. BID OPENING - Sprinkler System Day Care Center Motion by Mayor Jarstad and Commissioner Stewart to open bids at this time, carried unanimously. Fox Automatic Sprinkler Systems, Inc., $50,O0 check enclosed, $12,204.21. Clerk stated this was the only bid received. Motion by Commissioners Stewart and Swanson to refer bid to proper committee for evaluation and award next week, carried unanimously. DAY CARE CENTER FURNACE Malcolm Campbell talked about the heating system and stated at the time it was designed, it was figured at the minimum allowable system which was a forced air system and they have since found that this is not the ideal system with the higher energy costs. He stated there is a new generation of heating equipment and the advantage of this equipment is it can operate more efficiently and it will cost much less to heat the building with this new system. Commissioner' Stewart asked what the difference in price was and Mr. Campbell stated there would be abou~ $18,600.00 difference; that the system costs about $26,000.00 and there i s a $8,200.00 credit for the old system. Commissioner Stewart stated he had heard this particular type of heatimp% pump does not work well when it is extremely cold and Mr. Campbell stated it works to about 30°. Commissioner Stewart wondered where the other $18,000.00 would come from. Mayor Jarstad stated $9,000.00 to $10,000.00 was the figure discussed prior to Mr. Campbcll's presentation th~s morning. Commissioner Stewart discussed the main- tenance problem on the heat pump and Mr. Campbell stated the contractor estimated that maintenance would be $i00.00 to $200.00 per year, which is not very much. He stated there had been at least 12 of these installed jn Seattle and two in Kitsap County and he feels the system will pay for itself in four or five years. -6- CITY COMMISSIONERS' MINUTES January 31, 1978 Page seven He also stated that there are solar panels in the system that could be adapted if solar energy is ever practicable. Commissioner Stewart asked if the Day Care Center would consider an increase in rent to cover the increased costs of the i~rnace. Jim IIuey, treasurer of the Day Care Center, stated hc would have to present this suggestion to the Board for their approval. Commissioner Stewart stated the City went into this project with the idea that the Kitsap Day Care Center would be charged rent and a grant would be covering the costs. He stated there have been some costs already and he felt it was a good program and it seemed to him if they could save on fuel costs, it is to their advantage to pay the City the extra rent to cover the cost of this furnace. He stated it could be negotiated and payments could be spread out over a period of time so it would not be a hardship to the Day Care Center. Mr. Huey stated he could not speak for Head Start but the Day Care Program is not a wealthy program; that he has been treasurer for the last year and the balance each month is touch and go. Co~nissioncr Stewart stated that money will be saved in fuel over the years and the question is ~xether they want to pay more for oil or for equipment; that their bill would go down with the efficiency of the equipment. He stated the City could put the money in and increase the rent accordingly. Commissioner Swanson stated that some concessions have been made in the design and use of the foundation and he could support a change in the heating system to save more money in the long run but someone else would have to pick up the tab. He stated he is not too eager to take on this additional cost without an increase in rent. Mr. Huey stated they were having a joint meeting with Head Start on Thursday and this matter will be presented then. Mr. Campbell suggested that if the City was going to go along with the idea of increased rent, he could put some kind of figures together. Commissioner Stewart stated he could figure out the payments in rent over a period of years for tha~ increase in furnace cost. tie stated he thought it was wise of them to take advantage of Meeting adjourned at 11:25 A.M. Kathleen L. Mandio, City Clerk Approved:' Glenn K. Jarstad, Mayor -7-